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07-17-21 Town Hall Meeting adopted minutes1„. ' MINUTES Town Hall Meetingr 11,' r, Saturday, July 17, 2021 - 10:00 AM Commission Chamber ATTENDANCE: Present: Ellen Glasser, Mayor- Seat 1 Bruce Bole, Commissioner- Seat 2 Michael Waters, Commissioner- Seat 3 Candace Kelly, Commissioner- Seat 4 Brittany Norris, Mayor Pro Tem/Commissioner- Seat 5 Also Present: Kevin Hogencamp, Deputy City Manager(DCM) Kim Flower, Records Clerk CALL TO ORDER 1 TOPIC FOR DISCUSSION AND PUBLIC COMMENTS 1A. COAB Adaptation Plan PCDD Askew presented and reviewed a PowerPoint regarding Phase One Adaptation Plan, attached hereto as ATTACHMENT A. It was asked when the next beach re-nourishment was scheduled. DCM Hogencamp mentioned there is no scheduled date,but it usually happens every five to seven years. Commissioner Waters mentioned this is a very personal issue to some people who have been directly affected. He expressed flooding is a significant issue and should be taken seriously. PCDD Askew mentioned retreating is one of the options, but that would require people to leave their homes. She spoke about the difference between the current neighborhoods compared to 30 years ago and how neighborhoods affect flooding. Discussion ensued regarding the concerns of flooding, the planning in place now, and how important it is to take action. PCDD Askew explained possible funding options that can be applied to support the Adaptation Plan and how coordinating and interacting with future building can benefit City projects. Commissioner Norris asked if other Local Officials could be invited to a meeting regarding the Adaptation Plan. PCDD Askew mentioned Councilmember Diamond is aware of the Adaption Plan and said it is always a good idea to continue to provide information to other Local Officials to request funding. Town Hall July 17,2021 Mayor Glasser mentioned COAB did participate in the City of Jacksonville (COJ) Resiliency Sub-Committee. She said she would be willing to engage Representative Byrd regarding the plan. She expressed a desire to work with the Northeast Florida Regional Council for possible assistance. Mayor Glasser expressed concern about the Transfer of Development Rights as it is a time-sensitive issue. She asked if there were any ideas regarding transferring rights on new development projects. PCDD Askew explained staff is working on an ordinance that would require a change in Chapter 24 and would be presented to the Commission. Mayor Glasser stated possible incentives for developers could be a plus. Mayor Glasser thanked PCDD Askew for updating the presentation. She suggested the link to the map in the presentation be readily accessible to the public. Commissioner Norris offered her assistance to staff as she would like this project to move as fast as possible. She mentioned that many lots on the City's west side are empty due to poor drainage and issues with standing waters. PCDD Askew stated that the Adaptation Plan will address the drainage and standing water concerns. One suggestion is to change the finish floor elevation resulting in a height change of the structure. PCDD Askew stated staff is looking at different ways to address this situation, including changing where the height is measured from. ATTACHMENT A- Phase 1 Adaptation Plan 2 PUBLIC COMMENT- OPEN TOPIC Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. DCH Hogencamp asked all public speakers to sign the sign-in sheet. Matt Trader stated he was impressed with the presentation. He asked about the relationship with Mayport Naval Station and the corridor. PCDD Askew responded that COAB was brought in as a courtesy but did not work directly with Mayport. Mayor Glasser mentioned the City Manager and City Engineer are working on the Resiliency Study by the Transportation Planning Organization. He spoke about the marsh side of Atlantic Beach and managing future risks due to flooding by maintaining the marsh re- nourishment. He asked if the North Florida Land Trust is an acting partner in sea level rise issues. PCDD Askew responded that Florida Land Trust is not part of the process and may be an excellent resource to reach out to. Mayor Glasser mentioned there are discussions regarding marsh re-nourishment and she suggested Mr. Trader speak to CE Steve Swann regarding current developments. Mayor Glasser replied that the City does have a relationship with the North Florida Land Trust and recalled that Mr. Trader had contributed valuable input to the City's Parks Connectivity Plan. DCM Kevin Hogencamp reminded everyone about the new Farmer's Market on Sundays at Jack Russell Park. He also offered a reminder for the upcoming Budget Workshop on July 22 and August 19th. He stated staff would be spending a lot of time promoting the Town Hall July 17,2021 Tree Protection Codes and informing Residents and Citizens. He also complimented the City Staff on the great work done on the Capital Improvement Plans. Commissioner Kelly asked about the status of the mural on the overpass. DCM Hogencamp responded he does not have an update but will get an update and inform the Commission. Comments from Commissioners Commissioner Bole suggested once the budget is approved for infrastructure projects, he believed they should go to the top of the list for completion. He thanked the staff for all their hard work. Commissioner Norris thanked and complimented the Planning and Community Development staff for their hard work. Commissioner Waters thanked the Planning and Community Development staff. Mayor Glasser spoke about the meeting with the ESC and how the survey results and topics of discussion should be relayed to the Commission. She spoke about the new tree removal graphic and stated the efforts for preserving the maritime tree canopy and the permitting will be time-consuming for the staff. She addressed the recent memo about the barge water testing results and mentioned very low levels of any metals or contaminants in the City's shore sample. She expressed her concern about the recent rise in use of the Florida Statute to cut down dangerous trees and then produce an Arborist letter after the fact. She said the current Statute is not sufficient to assist Cities with doing their jobs, and suggested working to change the Statute should be a priority. She suggested a workshop be scheduled to discuss the issue further. ADJOURNMENT The meeting was adjourned at 10:47 a.m. Attest: a00/14Zg/ Donna L. Bartle, City Clerk llen Glasser, Mayor Town Hall July 17,2021 ATTACHMENT A 7-17-21 Town Hall Minutes r -i- r t F r_ . . Dnic eac } June 14, 2021 Whyare we concerned with Adaptation ? Tidal records indicate steady rise in local sea level over past 90 years Rate of change in sea level rise is accelerating Atlantic Beach is flat and surrounded by tidal waters Parts of Atlantic Beach already experience "sunny day" flooding 8:20218 May port,Flonda 2.62 - - 0.25 mm yr et,t.,m,-t..... 0.69 auws 3733E Psi UMW Itlalh r sea inn Trend II 6 w mtAn* men., Upper 95%(onhtInge Int 1 Later 94`.Confidence Intend! I pbnthh mean sea In e1 mid Ike i r t.t 030 - atetage seaonal Q de 11=0011 f- 011,C MO ace o Wily", C K 0.15 -' _ - - _ _ .. .. g 1 t i , I' ' itr ' . a a a r-' 0.15 030 Z rte = 0.60 vv 7114 1900 1910 1921 —1.10-• 19 N 1915 1!N 1!11 10/0 1990 2110 2015 2020 Coastal Vulnerability Assessment Completed in June, 2019 / key step in adaptation planning process Updated to account for Utility Service areas outside of City Limits Modeled 25, 50, & 100 year scenarios for: Sea Level Rise ft Nuisance or "Sunny Day" flooding i I9 1 S Storm Surge & Rainfall Flooding f 41"‘_b 714%as. ' , ' ‘.,-;-'41 . 0 100-Year Flood Risks y Assessed potential risks to property and in rastructure facilities Goals of Adaptation Plan Protect, plan for and adapt to the impacts of sea level rise and climate change for our citizens and Climate infrastructure Risk Exposure Vulnerability Identifygoals and strategies to minimize risk 401.101r., la r.. . g t. Establish a process to implement strategies t qP-44*1*: t Identify the tools to take action le Identify priorities and timeframes for implementation of strategiesp i _. Focus Areas for Adaptation CITY LIMITS COAB is included in the City of Jacksonville Adaptation Action Area AAA) (areas subject to inundation from either a 500-year flood event or a Category 3 hurricane storm surge). All of COAB is considered to have potential exposure z ,. 1 I Resiliency is the ability to collaboratively prepare for, u. prevent, absorb, recover from and more equitably 1 adapt for damage from chronic stressors (i.e., aging Fa VII EMI NMINI MN MIN 1 infrastructure and sea level rise) and adverse events N i i.e., hurricanes, extreme heat and high-intensity flooding)." COI City Council Special Committee on Resiliency lam.B... Coastal Vulnerability Assessment Results r..._.._..___._ Projected Future Extent of:v. i Nuisance Flooding 1 100-Yr Flood Events 7 1 4r Exposure Assessment: iT 1 Properties & Buildings jr Critical Facilities ur `t Infrastructure k 4"- Interactive Map Link 1 '.' I'' 4...'--:p, ‘,.-:,, k . ..„ , --I -. 4, ',. --) liti-4-ter ---' '--,--1 - ‘t1 t,:4; tTli i.- yamj-' !' itiL'r` - I pita; ,'.ti 1 rt Projected Flood Zone is i s ,..,,t4•.•d k, ,1, Current 1 I 2044 2069 i fir- I---I i._ J Atlantic Beach City Limits i.,....... ••w....__._.___ Coastal Vulnerability — Sensitivity & Ranking Identified areas/assets that are more sensitive to flooding than others Mapped critical assets inside COAB and our service. Exposure of each asset ranked according to current and future flooding. 1 taw A I q k sr a gR 1 aIL: i was it t p.* ATLANTIC BEACH CITY COMMISSION PRIORITIES EsteausHED JANUARY 21,2021;RanFpEo FEBRUARY 22,2021 LIVABILITY Continuing efforts to understand the An initiative to improve health,education,housing conditions,culture and leisure,and other quality- of-life indicators via: potential impacts of local sea level rise Taking part in the assessment of City of Jacksonville's prospective partici p nes,a comprehensive communitywide well.being improvement initiative and work towards improving communityeasierforeveryone Providing support to local nonprofits that provide health, ,education,recreation and affordable housing services to youth,senior citizens,low residents,and others. resilience Promoting equity and neighborhood identity. Advocating/lobbying for workforce housing. Solidifying AB's status as a military•and veteran- community tnrough partnerships and programming,and by serving as an informatr urce. Update/adopt long-term capitalENVIRONMENTALLEADERSHIP An initiative validating COAR's commitment to ecological integrity.resiliency and sustainability via: improvement plan to include adaptation Advocating a no-net•ioss of the tree canopy by planting trees and updating the tree-protection code. Establishing a City policy requiring departments to use proven techniques to prevent waste, maximize fecyding and decrease the amount of plastic pollution generated by City government resiliency a n d storm wit t e r Establishing plastic-reduction,reuse and recycling standards for individuals and groups utilizing City facilities and venues. Continuing efforts to understand the potential impacts of local sea level rise and work towards improving community resilience. improving the City's LEER silver-certified community performance score across the five categories- Ensure equitable spending throughout energy,water,waste.transportation,and human experience. PLANNING&BUDGETING the community A financial and infrastructure planning initiative to prepare future needs vii Updating/adopting long-term capital improvement plans for the following,and incorporate them into the City's budgeting process. Public Utilities Continuing to foster productive Potable water treatment and distribution Sewer collection and treatment. partnerships with neighboringPublicWorks Storrnwater management AAdaptation and resiliency municipalities and state & local agencies Streets and sidewalks Parks Facilities Ensuring that spending and programming is equitable throughout the entire community. Consider impacts of spending decisions in terms of debt management and pension liability_ Adaptation Strategies — Reduce Reduce Exposure or eliminate chances of Table 4- - Companson of Exposure Reduction Strategies assets flooding Implementation Environmental Societal Construction Adaptation Strategy Service life Cost Impact Impact Feasibility Remove from future Retreat from Vulnerable Areas 1 floodplain risk Land Acquisition/Conservation Altering drainage Seawall Improvements systems to limit future water levels Stormwaterlrnprovements i.e_,check valves, dams, pumps) Raising Crit cal Infrastructure macs, buildings) Coastal dune Mairtenance Marsh/Vegetative Buffer Maintenance Adaptation Strategies -- tteduce Sensitivity' Protect asset by reducing exposure to Table 4-2- Comparison of Sensitivity Reduction Strategies hazard Adaptation Strategy Implementation Environmental Societal Construction Service Life Cost Impact Impact Feasibility Reduce/eliminate Food Proofing Water/Sewer impacts flooding has Ir*rastructure on assets during/after Flood Proofing Emergency flooding Service Operations,Police, Fire, City Ha:If Flood Proofing Businesses and Homes Flood Recovery Strateges to Reduce Flood Curadons Backup Power Generation for Critical Services;Water, Sewer, Emergency Services) Adaptation Strategies — Increase Adaptive Capacity Ability to adjust to impacts of SLR and changes in extreme storm events Enhance adaptive capacity by: MO! 114: - wry Public Outreach/Education UTREAr... ` iprovement Probe Capital Improvement Plan PLAN DESIGN CONSTRUCTION oFunding for Adaptation Projects111 at Al A i i i' -)\ 0ITransferr1ofDevelopmentRights11 Phase 3 Sending Parcels 1111111111111.111111111119161 Receiving Parcels 4611611111146 go io amTransferexistingdevelopmentorIr- "'s development potential from sensitive remote parcels. Transfer bonus incentives and development rights to Town Centers Adaptation Strategies — Increase Adaptive Capacity Enhance adaptive capacity by: 4,_-, 1 f : , x4cx t i„ Cluster development ir-- 4 f Setbacks and buffers r Conservation Easements t IA Vii 4wr tIr rFolded terrace' allowing access onto Excellent intertidal II higher terraces by gravel habitat for those fish that will invertebrates ifCONSERVATIONnotmoveupandover -:---_----= submerged steps c - EASEMENT rt-, • ., „ Wlllowedge ot BOUNDARY hinterland Approximate line ___..... irrigated by LANDOWNER $ of Mean High rainwater u., Water Neap tides refe_, USDA / NRCS 12.65 m AOD) PARTN RSNIP ss ,,. iiiiiimin r Matt l:i Wipe Adaptation Strategies - Increase Adaptive Capacity Enhance adaptive capacity by: t . r Floodplain regulations Building codes and standards Redevelopment standards p'` it 1 1111 art k liR mr a Current Strategies & Existing Regulations EXISTING PLANS I DEVELOPMENT REGULATIONS Coastal Vulnerability Finished Floor Elevation Assessment Base Flood Elevations Stormwater Master Plan Floodplain Storage 2030 Comprehensive Plan Onsite Stormwater Storage Impervious Surface Area Grading and Drainage Wetland Mitigation/Buffer L. J Current Initiatives Y & EN ilk O 1„r, SNI' ROS a, t o a o a D D r R lzs A II x 1„, LD 1217 wQ. tr ot„.. . 4 4, ,,.. ..._..., 1H 120 i Cr.L L O 4tn Er,1 Py vey dF # ' W MALA... '4 a 0 moi• w'p > I, 9'0.+ it iiT t , W may M” I 1 1100 I 4 1z.,. I 1280 1 O 1251 xfi,'x. n4 h i.k.S ;Yi.,.,F iiM'.,5-Y>5 3lffi.b s"d J2r.'. x L, FEMA3 1 450 TREES a.r-, O k G Y r ems-.._.... 4• fly r,ri , n ap:,,, -- ...-' 7.. ....*,"•!,fttlA.. C, RIGMT NOW — A`'`'• WS1 r rqN s C. BEACH RENOURISHMENT PROJECTS UNDERWAY CBS$47 LY Ar-1111141p.. JACKSONVILLE BEACN pt VAl COUNTY ACTIONN W3mx r, r: 5:55 78" Adaptation Recommendations — City Limits Community ouTRE cH COJ, JAXPORT and USACE program for dredge material t Frtt+pitatiotl and Websites, newsletters, social media EvapcT car.Sp,raT,C" CanoptSLMtrCe tion a a WPM IIIINIfitil sr i Tee Functions Invasive I Seciespt '-ptrv,ous r surface. Imptrvous Alert Sptrvco 3,,ra' ,on \ Sidtwalx; vapotrantn.ra ion )„ ,,---- —__,. Thee*waters*v de-signates! as INFESTED WATERS an d contain: Reinforce value of trees for Develop program to absorbing eradicate invasive species Adaptation Recommendations — City Limits ii.,,,,,,,____-‘444, i4-- ......_ ,...,,, .... r-- . r .,:„ Nii. . 4,_ gi r7 -,,,,L.. iA,... Oltirs3, ''c ' Asobt REEK TRE i i to remove septic tanks ile illit ;" rX t Slab on FoundationI... ' r w Grade 1*.,:.--, Increase Finished Floor Elevations in the 500-year Flood zone Adaptation Recommendations West of Mayport Rd . e, i t.. Evaluate cost effected means to protect t.140-YrFlood.2044 w. of Mayport Rd. A°--, ti a Z Extend Water & Sewer AA t..4 STORM DRAIN OUTLET STRUCTURE DETENTION BASIN 5 et 41.iv s it 74 fir., ,. * 0, a - i CATCH BASIN z a ., -,,. t,,,r_ svi WATER PIPE STORM DRAIN PIPE SEWER PIPE A. h.::: road crown k7'. 7 i; I' '.4 about 1/2-per fou. allows for drainage r_ "hhhhh ; ft lry r- ft Check valves for drainage ditches sance & -100-Yr Storm Flooding( Vilest of Mayport.RGI properties Adaptation Recommendations West of Mayport Rd . SEAGRASS & i`. -""..m' __ .0.. MARSHLAND PLANT e GROWTH BAGGED OYSTERs a SHELLS i,# n , Marsh baseline study— monitor changes in marsh t: re AL .'...-1.,...' . .,,,,,t4,-...,.::.,:..: '-.., .„ - - 4,ii'V.'14 pilwa:7. -,:,:r.,.. ,.-,.- '..., - S Jrpi s.rt 1 r , s,,,'. WAVE n:: . BREAKING fr, + a I.-- zT ' :_ .• t"," DISSIPATTED_. _. WAVE ACTION REEF FLAT 4 .t4 q Y HI CONCRETE REEF BALLS 40t, ti n , Conserve properties located along the marsh edge to maintain or develop the ability to reduce wave impacts on the immediately adjacent upland areas Adaptation Recommendations Sherman CreekMajorjDrainaewasY Protect & enhance performance eta of major drainageways Puckett Creek IffityF 5 . Initiate an in-depth study (Major 1 rf ,_ drainage projects in context of CIP) rt f L c le Year p k .•y. ;-s'. 1. ,I, Develop50 Ian for Hopkins Creek managing major drainageways igune 4-3-Major Dra nageways ON .. '115• t Adaptation Recommendationslegends Limits N., " RoadwaysCritical Road Exposure a` s a . : ' + Low AAi o' L i.'i er . rsw ' j. t -Moderate-Low 1 -tt - Moderate r { Moderate-High i f ria W Improvements to major ingress High r; _ ' g at and egress syr+ i 1 rM. .ICJ Y 4 p 4. A^ h i Determine improvements for 1r vulnerable roads prior to t,. J°1_ It ft repaving to increase resilience 0-43: 4 65 1'.to y , w Share data with FDOT to help ea a Q, , s '°`.. - ti 7.' their decision process for State 433 11 E7: RoadstZ3 gayRD Adaptation Recommendations r }... g# -• a Critical Facilities Infrastructure L:Y • • -. . , ,.. Y 4} V!Jns 4t 1. Evaluate critical utility g infrastructure/facilities to t : f 1 protect assets from 100-year x. Y flood events ter" a s II Y TF i 1 pi n''•'' a Recommended Actions 1 1 1 1 1 v_IF i iii u ,, _ I ,_ - 0 ' (V Summary of each area (city Immediate Near-term = <12 wide, west of Mayport, major drainage, roads & critical months infrastructure/facilities) Wit Mid-term = 12 Long-term = 36 recommended ti m of ra m e to 36 months to 48 months for implementation RECOMM DATION Recommendation Action Timeframe for Initiation Review all capital projects in context of Incorporate into project planning procedures adaptation Building and _ruing code review Initiate review process and produce report of Near-Term recommended actions Policies to encourage homeowner resiliency projects Establish policies erst, Reinforce value of trees for absorning Develop educational materials; coordinate t lea• Tern nanoff with CO.] efforts Real estate disclosures Initiate discussions with Property Appraiser Term 1 and develop approach for implementation Education and Public Engagement Tools Develop."adapt educational materials Near-Term Low maintenance buffers on Cite property f Establish policy Marsh restorat on partner.ng w •uJ. Begin planning, discuss wth relevant JAXPCRT. USACE agencies, determine funding sources Workwith COJ on vulnerability outreach Begin coordination and development of program outreach materials Invasive species mapping in riparian Complete map and develop eradication plan Near-Term areas Maintain federal authorization for beach Maintain contact wilt USACE. COJ and CngongrenourishmentMEPtoassureauthorizationismaintained Recommendation Action Ti nefranne for Initiation Incorpofate EPA Green Streets into Incorporate in to Complete Streets program Near-Term planning & projects eels fundin to have out a tir tan:s Initiate discussions with COLI, FDEP and g p p SJRh, D to identify funding opportunities ngcm Incenti^ e LID practices Develop LID guide and update code as Neat---Term necessary io incentivize Rei ieti° minimum off-street par'r:ing Review and update applicable sections of dear- emu requirements code Evaluate impact of change and implement Revise minimum FF Es in exposed areas code change ab;e - A reap West of Maypari Road Recommended Actions & Schedule Recommendation p Timeframe forAction Initiation 25-`Fear plan for SLR protection Commission evaluation and present options to the community. Marsh baseline study Commission study Near-Term Table 5-3— Major DrainegewaysI'ecornrnended.Aclions & Schedu1e Recommendation Action Timeframe for Initiation Evaluation of current -APs Initiate review of projects 1JeaY-7erm 50-year drainage plan Engage consultant to develop 50-year plan; Long TerreincorporatefindingsintotheGIP Table 5-4 — Roadways Recommended Actions & Schedule Recommendation Action Timefrarttie for initiation Rank roads in pavement management Review & update pavement management Near-?er m plan plan Improve resilience of vulnerable roadways prior to repaving or making Evaluate roadway projects as they arise Ongoing major improvements Maar arterial roadway evaluation Evaluate in response to inspections and Ongoingcomplaints Atlantic Boulevard and Mayport Road Coordinate WI FOOT Ongoingresiliency Table 5-5— Critical Utility Infrastructure Recommendation Action Timeframe for initiation Evaluate and upgrade exposed Evaluate and implement recommended Near-Terminfrastructurew/ ranking >=15 improvements Evaluate and upgrade exposed Evaluate and implement recommended infrastructure viiranking <15 improvements id-Term Table 5-6— Critical Public Facilities Timeframe forRecommendationAction Initiation Develop plan for expose-:d facilities '1,ith Complete plan; design and schedule ranking : 5 reccrnmended improvements Develop plan for exposed facilities with Complete plan; design and schedule Mid-Term ranking <15 recommended improvements Conclusion SLR predictions are subject to change as new info becomes available therefore, changes need to be incorporated into the data analysis Adaptation Plan is a living document — needs to be routinely visited and updated as necessary 1 ..._.. r ilr*--'Recommend review every 5 years 1 lu, 1 i t40r y h'l1f y 1; lf l \. f •£, ^.. 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