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05-10-21 Regular City Commission Adopted MinutesMINUTES P d& Regular City Commission Meeting4 Monday, May 10, 2021 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor- Seat 1 Bruce Bole, Commissioner- Seat 2 Michael Waters, Commissioner- Seat 3 Candace Kelly, Commissioner- Seat 4 Brittany Norris, Mayor Pro Tem/Commissioner- Seat 5 Also Present: Shane Corbin, City Manager(CM) Donna Bartle, City Clerk(CC) Brenna Durden, City Attorney(CA) 1 APPROVAL OF MINUTES None. 2 COURTESY OF FLOOR TO VISITORS 2A. North Florida TPO Transportation Improvement Program (TIP) Presentation Denise Bunnewith, North Florida TPO Planning Director, reported on beaches projects planned as detailed in the agenda packet and answered questions. 2B. USO and Distinguished Citizen Joyce Schellhorn (Mayor Glasser) Mayor Glasser recognized Ms. Joyce Schellhorn for receiving the National Defense Distinguished Citizen metal awarded by the Daughters of the American Revolution. Mayor Glasser read and presented her with the nomination letter. 2C. National Safe Boating Week Proclamation (Mayor Glasser) Mayor Glasser read the Proclamation and presented it to Dr. Mark Vitry, U.S. Coast Guard Auxiliary 14-4 Jacksonville Beach,FL. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Regular City Commission May 10,2021 John November spoke regarding agenda Item 8C. He spoke in support of tree and land conservation within the City and the possible purchase of 0 Lily Street. City Clerk Bartle read the names and comments from the citizens who did not wish to speak as follows: Adam Bauernfeind and Katherine Borello - opposed to agenda item 8C Resolution No. 21- 30 Naaman R. Harrell Jr. - opposed to agenda item 8C, Section 4. Katherine Borello wished to clarify her opinion of Resolution No. 21-30. She stated she is in support of the conservation of the property. However, she does not support Section 4 regarding future use of the property. Mayor Glasser closed Courtesy of the Floor. 3 CITY MANAGER REPORTS 3A. Beach Avenue and Seminole Road Crash Data As a request from residents, CM Corbin invited Chief Gualillo to report crash data for Beach Avenue and Seminole Road. Chief Gualillo provided an overview of the crash data on pages 29-36 of the agenda packet. A conversation ensued regarding additional tactics to gain drivers' attention to alert them of their speed. 3B. Lifeguard Station CM Corbin reported a request was sent to the City of Jacksonville to assist with the funding of this project. Chief Gualillo addressed issues about the existing building's space, roof, and window challenges and provided an overview of pages 37-44 of the agenda packet. John Phillips, Atlantic Beach Lifeguard Captain, added additional comments and recommendations for the new building plan. Discussion ensued regarding restoring the existing building and parking for lifeguards. Chief Gualillo spoke on the challenges of restoring and possible lifeguard parking with the new plan. CM Corbin requested to re-use the building in a park or at City Hall and not be demolished. 3C. 90-Day Calendar CM Corbin led a discussion regarding dates for another parking workshop. Regular City Commission May 10,2021 ACTION: There was CONSENSUS to accept the 90- Day Calendar with the notation of a tentative parking workshop on May 27 at 6:00 pm. 3D. New Atlantic Beach Farmers Market-Julie Olsson CM Corbin gave a brief overview of the Farmer's Market and their relocation to Jacksonville Beach. He reported that Julie Olsson approached the City about organizing a Sunday Farmer's Market to help avoid scheduling conflicts with other events. Julie Olsson spoke regarding her work history and connection to Farmer's Markets. CM Corbin invited feedback from the Commission and stated he is excited to move forward with Ms. Olsson on opening a market. Mayor Glasser requested CM Corbin to ensure we have a contract in place and adequate parking and looks forward to hearing more about this. 3E. Waste Hauling Contract RFP Submittals CM Corbin reported on the RFP submittals and his plan to have a contract for review by the next City Commission meeting. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Tobacco Free Florida Week Proclamation (Mayor Glasser) Mayor Glasser reported that the Proclamation had been provided to the requesting parties. 4B. Florida Police "Paint The Town Blue" Week (Mayor Glasser) Mayor Glasser read the Proclamation and presented it to Chief Gualillo. Chief Gualillo thanked the Commission and spoke about two fallen officers, Lance Whitaker and Josh Calverley. 4C. National Public Works Week(Mayor Glasser) Mayor Glasser referred to the Proclamation in the agenda packet and thanked the Public Works Department for their hard work to keep the City beautiful and everything operational. Commissioner Norris Thanked Public Works and Planning Departments for their excellent work regarding a community event and trying different traffic calming ideas. Regular City Commission May 10,2021 Commissioner Waters Reported citizen's request to look at the possibility of certain areas of the beach being zoned specifically for fishing. Mayor Glasser Reported she responded to an annual letter from mosquito control not allowing aerial spraying. She advised that if the Commission wishes to discuss this issue further, an additional workshop could be scheduled. Reported on a matter pending before the Planning Commission and the City of Jacksonville (COJ) to do a land and zoning change near the Atlantic Beach Country Club. She reached out to COJ expressing her concerns regarding the proposed change. The matter has been deferred, and she would keep the Commission updated. CA Durden explained requirements for land and zoning changes and comp plan amendments. Mayor Glasser advised the Commission to reach out to CM Corbin if they have any interest. Mayor Glasser called for a five minute break. Meeting resumed at 8:16 pm.) 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA None. 7 COMMITTEE REPORTS 7A. New Appointment to the Cultural Arts and Recreation Advisory Committee Commissioner Norris) Commissioner Norris spoke about Tracy Marko and reported the Board Member Review Committee's recommendation to appoint Tracy Marko to the Cultural Arts and Recreation Advisory Committee. MOTION: To appoint Tracy Marko to the Cultural Arts and Recreation Advisory Committee as a regular member to fill the unexpired term ending December 31, 2023. Motion: Candace Kelly Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly (Moved By) For Brittany Norris For Motion passed 5 to 0. Regular City Commission May 10,2021 8 ACTION ON RESOLUTIONS 8A. Resolution No. 21-24 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA; SUPPLEMENTING ORDINANCE NO. 15-21-16; AUTHORIZING THE ISSUANCE OF A $5,193,000 UTILITIES SYSTEM REVENUE REFUNDING BOND, SERIES 2021; AUTHORIZING AWARD OF THE BOND TO KEY GOVERNMENT FINANCE, INC. FOLLOWING SOLICITATION OF COMPETITIVE PROPOSALS; AUTHORIZING THE EXECUTION AND DELIVERY OF THE BOND AND THE LOAN AGREEMENT; DESIGNATING THE BOND AS A QUALIFIED TAX-EXEMPT OBLIGATION PURSUANT TO SECTION 265(b)(3)(B) OF THE INTERNAL REVENUE CODE; AUTHORIZING CERTAIN CITY OFFICIALS TO TAKE ALL NECESSARY ACTION IN CONNECTION WITH THE ISSUANCE OF THE BOND AND THE EXECUTION AND DELIVERY OF THE LOAN AGREEMENT AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin explained the Resolution. Finance Director(FD)Burns reported the change in the amount noted in the Resolution. Commissioner Kelly pointed out that this is not a new debt to the City and it saves the City money. FD Bums reported the total savings would be$393,000 and answered questions from the Commission. FD Burns explained the ordinance authorizes the issuance of the bond and the Resolution actually issues the bond to Key Government Finance, Inc. MOTION: To adopt Resolution No. 21-24 Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. Regular City Commission May 10,2021 8B. Resolution No. 21-29 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADOPTING THE BICYCLE AND PEDESTRIAN CONNECTIVITY PLAN EXHIBIT A) TO SERVE AS (1) A LONG-RANGE PLANNING TOOL TO SHAPE THE DIRECTION, DEVELOPMENT AND DELIVERY OF ON AND OFF STREET FACILITIES THAT HELP CREATE SAFE AND COMFORTABLE CONNECTIONS TO NEIGHBORHOODS, RECREATION AMENITIES, COMMERCIAL DISTRICTS, SCHOOLS, COMMUNITY CENTERS AND THE BEACH, AND AS A GUIDE TO ASSIST WITH DECISION-MAKING ON MATTERS PERTAINING TO BUDGETING ON AND OFF STREET AMENITIES; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Planning and Community Development Director(PCDD)Amanda Askew presented and reported on the plan's objective as detailed in the agenda packet. Discussion ensued regarding details of the project. MOTION: To adopt Resolution No. 21-29. Motion: Brittany Norris Second: Candace Kelly Commissioner Norris thanked the Planning Department. Commissioner Bole spoke on water runoff from concrete. Commissioner Kelly spoke in support of the plan as it would help with additional transportation options. Mayor Glasser thanked the Planning Department. Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 8C. Resolution No. 21-30 RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE ACQUISITION OF 2.1 ACRES OF PROPERTY LOCATED AT 0 LILY STREET ADJACENT TO THE RIVER BRANCH PRESERVE (THE Regular City Commission May 10,2021 PROPERTY"); AUTHORIZING THE MAYOR TO EXECUTE THE PURCHASE AND SALE AGREEMENT IN THE AMOUNT OF $290,000 FOR 0 LILY STREET ATTACHED HERETO AS EXHIBIT "A" AND FURTHER AUTHORIZING THE MAYOR TO EXECUTE ALL OTHER DOCUMENTS AS NECESSARY TO EFFECTUATE THE PURCHASE OF THE PROPERTY; AUTHORIZING THE UTILIZATION OF HALF-CENT DISCRETIONARY BETTER JAX) SALES TAX PROCEEDS FOR THIS PURPOSE; PROVIDING FOR CERTAIN PUBLIC MEETINGS AND NOTICE PRIOR TO ANY USE OF THE PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin reviewed the background of this item and reported there have been nine (9) public meetings on this topic. CA Durden spoke on the requested changes to the Resolution, which resulted in the addition of Section 4. Discussion ensued regarding the strength of the language in Section 4 regarding future development, the possibility of a conservation easement, and an option to rezone the property as a conservation. CA Durden clarified the steps of the process of acquiring the property. She explained the Resolution would allow COAB to purchase the property. Once the property is purchased, a further conversation could be had about zoning. CM Corbin concurred with CA Durden that we would need to own the property first. Discussion ensued regarding changes to the Resolution. MOTION: To adopt Resolution No. 21-30. Motion: Brittany Norris Second: Bruce Bole Commissioner Norris spoke in support of the additional section (Section 4). She indicated she would not be in favor of rezoning the property at this time and believes neighbors should be included in the discussion if rezoning is proposed. Commissioner Waters expressed concerns about surrounding citizens, drainage, and fiscal responsibility. Commissioner Bole thanked staff for clarification regarding the new section. He spoke in factor of the purchase, noting it is a good investment and could serve as a small insurance plan for the City. Commissioner Kelly spoke in favor of the purchase to protect from sea level rise. Regular City Commission May 10,2021 Mayor Glasser thanked citizens for their public input regarding conservation. Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters Against Candace Kelly For Brittany Norris (Moved By) For Motion passed 4 to 1. 8D. Resolution No.21-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, RESPECTFULLY REQUESTING THAT THE CITY OF JACKSONVILLE CONSIDER INITIATIVES TO PROMOTE GREATER UTILIZATION OF KATHERINE ABBEY HANNA PARK, STARTING WITH PROVIDING FREE ACCESS TO ACTIVE AND RETIRED MILITARY PERSONNEL AND THEIR DEPENDENTS, AND TO THOSE WITH VALID IDENTIFICATION WHO RECEIVE FINANCIAL ASSISTANCE; AND BY INSTALLING A BICYCLE/PEDETRIAN GATE AT THE PARK'S SOUTHWEST BOUNDARY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title and reported on the Resolution as detailed in the agenda packet. MOTION: To adopt Resolution No. 21-31. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By)For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8E. Resolution No.21-33 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID #2021-10 FOR THE WASTEWATER TREATMENT PLANT CLARIFIER INSTALLATION. Mayor Glasser read the Resolution by title. Regular City Commission May 10,2021 CM Corbin reported on the Resolution as detailed in the agenda packet. Public Utilities Director (UD) Troy Stephens was present to answer questions. There were no questions. MOTION: To adopt Resolution No. 21-33. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 8F. Resolution No. 21-34 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO ENTER INTO THE 2019 (2020) JUSTICE ASSISTANCE GRANT PROGRAM. Mayor Glasser read the Resolution by title with the correction to the title from 2019 to 2020. Chief Gualillo reported on the Resolution as detailed in the agenda packet and answered questions. MOTION: To adopt Resolution No. 21-34 with amendment to change 2019 with 2020 in the Resolution title. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By)For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. Regular City Commission May 10,2021 9 ACTION ON ORDINANCES 9A. Ordinance No. 65-21-43 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA,AMENDING CHAPTER 19 OF THE CODE OF ORDINANCES, STREETS, SIDEWALKS, AND OTHER PUBLIC PLACES, TO ADD NEW SECTION 19-8, OUTSIDE SEATING LOCATED IN CITY RIGHT(S)-OF-WAY; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin requested this item be deferred to the next meeting in order to work out some details. He explained the need for these changes which were largely driven by a new business coming in on Sailfish Drive. PCDD Askew reported on the proposed Ordinance as detailed in the agenda packet. Commissioner Norris requested consistency for rights-of-way. MOTION: To defer Ordinance No. 65- 21- 43 to the next regular Commission meeting on May 24, 2021. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS 10A. Operation of Committees (Mayor Glasser) Mayor Glasser explained there are issues related to size, quorum, and standardization. Mayor Glasser requested CC Bartle to report. CC Bartle explained the Environmental Stewardship Committee (ESC) was not discussed during the Board Member Review Committee's initial standardization movement. She reported on quorum issues with CARAC and ESC, which resulted in meetings being cancelled and/or changed to workshops. She also reported on the challenges of scheduling meetings, obtaining a quorum, and establishing an appropriate agenda. Regular City Commission May 10,2021 Commissioner Norris spoke about issues with CARAC and ESC; noting the effects of the pandemic; the need for efficiency; the effects of Sunshine restrictions for planning CARAC events; and the large membership of ESC. Discussion ensued about the advantages of having less meetings, clear agendas and outcomes,regularly-scheduled meeting dates, and standardizing ESC. Mayor Glasser explained that modifications to ESC can be considered during our review and revision of Chapter 23. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle reported the BMRC will interview for CARAC at tomorrow night's meeting. Board/Committee member and staff liaison training was held last week. There were 47 people to be trained and each were given three options to obtain training(in person,attending via Zoom, or watch recorded video). CC Bartle advised she would not be here for the next Commission meeting and upcoming workshop. CA Durden explained the requirement in Section 81 of the Charter for the Commission to appoint a Charter Review Committee in January 2022. She explained it involves a tremendous amount of work and many meetings. She suggested providing a separate budget for her legal services in connection with the Charter review. CC Bartle added, it is time to start thinking of those areas in the Charter that need revisions. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole suggested when considering the vendor for the Farmer's Market, consider the fact she is a for-profit organization. He also stated Orange Crush could be one of the biggest events at the Beaches this year. There are two more meetings before the event. Any preparations or suggestions should be discussed before the event. Commissioner Kelly congratulated Mayor Glasser and the Youth Council for the Florida League of Cities award. CM Corbin reminded people the Governor suspended the order for mask mandates. He stated masks are optional for employees and guests in all City buildings and facilities. He stated he would be off for a couple of days in the upcoming week. CM thanked Commissioner Norris for her work on the traffic calming project and the work of the Planning, Engineering, and Public Works staff. Mayor Glasser thanked Commissioner Norris for the traffic calming project. She stated her visit to Fleet Landing was great. She requested CC Bartle to provide a list of prior members of the Charter Review Committee. Regular City Commission May 10,2021 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:42 p.m. Attest::/ 061 I 6 fir Donna L. Bartle, City Clerk Ellen Glasser, Mayor 0/25/Z/ Date Approved: Regular City Commission May 10,2021