07-22-21 Budget Workshop adopted minutesF
MINUTES
Budget Workshop Meeting
TThursday, July 22, 2021 - 6:00 PM
k .
3 r Commission Chamber
ATTENDANCE:
Present: Ellen Glasser, Mayor- Seat 1 (arrived at 6:51 p.m.)
Bruce Bole, Commissioner- Seat 2
Michael Waters, Commissioner- Seat 3
Candace Kelly, Commissioner- Seat 4
Brittany Norris, Mayor Pro Tern/Commissioner- Seat 5
Also Present: Shane Corbin, City Manager(CM)
Brenna Durden, City Attorney(CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager(DCM)
Troy Stephens, Public Utilities (PU) Director
Melissa Burns, Finance Director(FD)
Scott Williams, Public Works (PW) Director
Steve Swann, City Engineer(CE)
Cathy Varian, Human Resources Director(HRD)
Kim Flower, Records Clerk(RC)
CALL TO ORDER
Following the Pledge of Allegiance, Mayor Pro Tern Norris called the meeting to order at 6:00
p.m.
1. PUBLIC COMMENT
Rick Carper commented on the new budget format, information provided and needed in the
budget book for transparency, budget items relating to resurfacing, Seminole Road ditch bank
restoration, and Christmas lighting.
Mayor Pro-Tern Norris closed Public Comment.
2. FY2021-2022 BUDGET TOPICS
CM Corbin presented and explained the City's new webpage and information relating to the
budget process.
A. Proposed FY21-22 Budget
Financial Director Burns presented the FY 2022 Budget Overview (which is attached
hereto and made part of this Official Record as ATTACHMENT A).
Question ensued regarding the following topics:
COLA 3%for the cost of living raise
Reduction of Debt
Budget Workshop
July 22,2021
Professional training for all employees to assist with retention and productivity
Police Department vehicle rotation schedule and pay retention increase to recruit
Qualified officers
PW Director Williams spoke regarding flooding prevention, including maintenance of
pipes and streets.
PW Director Williams reviewed the budget line items for Capital Projects and other
Governmental Funds as detailed in the Agenda Packet for the following Divisions:
Roads and Streets
Park Maintenance
Planned use for the requested equipment
Questions ensued regarding the disposition of decommissioned vehicles and equipment
and the need for a new Public Works Building.
ATTACHMENT A - FY22 Budget Presentation- 07-22-21 Minutes
B. Public Utilities
CM Corbin highlighted the Public Utilities Capital Projects as follows:
Recently completed Capital Projects(9)
Capital Projects Ongoing & FY22 Carryover
Proposed FY22 Capital Projects
Mayor Glasser joined the meeting at 6:51 p.m.)
PU Director Troy Stephens spoke regarding the Utilities Projects as detailed in the
Agenda packet and the benefits to COAB.
A conversation ensued regarding well flooding prevention and the steps to retrofit the
wells to prevent flooding. There was also discussion about the future of the land where
the Water Treatment Plant#4 is located once the well is decommissioned.
Mayor Glasser mentioned she still gets complaints about the odor in the Selva Marina
area and asked for staff to take an additional look at the process.
C. Public Works
PW Director Williams explained the additional stabilization for the Seminole Road Ditch
Bank.
PW Director Williams explained the Lily Street project was completed successfully.
FD Burns spoke regarding the American Rescue Plan Act guidelines and suggested use
for funds distribution as follows:
Public Health and Economic impacts
Revenue loss
Budget Workshop
July 22,2021
Investment in infrastructure (Utilities and Broadband)
Discussion ensued regarding the suggested use for ARPA funds.
Commissioner Bole inquired if the unused funds can be rolled over. FD Burns explained
it can be rolled over until 2024 and would need to request an extension to use the funds
until 2026.
CM Corbin explained the budget information presented in the meeting was a high-level
view of the departments. He explained each Department submitted budget items/funds
listed in the Agenda Packet and that information would be used to prepare a budget book
for additional reference.
3. CITY COMMISSION COMMENTS/QUESTIONS
Commissioner Norris asked if all the items presented in the Agenda Packet are being kept
or if there would be any plan cuts to the budget items and projects. CM responded by
explaining some of the items under the Public Works Department may be cut but the items
listed would help the Department to run smoothly. He explained all the projects
and items for Utilities need and should be completed because those projects do not affect
the General Fund.
Commissioner Norris asked if there is need for additional personnel in Public Utilities in
order to complete all the projects listed. CM Corbin explained Public Utilities did not
request additional staff, but Public Works did request an additional Park Ranger position.
Mayor Glasser asked if a lot of the projects for Public Utilities were going to be
contracted out and suggested assigning priorities to the planned projects.
ADJOURNMENT
Mayor Glasser adjourned the meeting at 7:22 PM.
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
I/2.2 / 2 D 2, 1
Date Approved:
Budget Workshop
July 22,2021
ATTACHMENT A
7-22-21 Minutes
W-.=..fr' Fiscal Year 2021-2022 Budget
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1 July 22,
s, ATLANTIC BEACH(5 r_
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FY2022 BUDGET OVERVIEW
Millage remains at 3.2285
Personnel
3% wage increase
Police Department requesting 2 new officers
Public Works requesting 1 Park Ranger
Overall revenues increased 18.72% due to grant funding in the
Enterprise Funds
Overall expenditures increase 10.87%
r 9 ATLANTIC BEACH 7221Mnuts
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FY22 Budget Overview
FY21 Revenues Vs. FY22 Revenues
Expenditure Function FY2021 FY2022 Change
Taxes 9,802,318 9,528,898 2.79%
Permits, Fees & Special 1,377,609 1,530,605 11.11%
Assessments
Intergovernmental 3,667,429 4,456,331 21.51%
Revenue
Charges for Services 14,902,618 15,307,407 2.72%
Judgement Fines & 54,681 51,375 6.05%
Forfeitures
Misc. Revenues 388,744 466,829 20.09%
Other Sources* 3,266,373 8,383,667 156.67%
Total 33,459,772 39,725,112 18.72%
Includes Inter-Fund Transfers and Appropriation of Fund Balance
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FY21 Expenditures Vs. FY22 Expenditures
Personnel Services 12,232,857 12,174,530 0.48%
Operating Expenses 13,856,403 12,493,294 9.84%
Capital Outlay 8,704,023 15,080,459 73.26%
Debt Service 2,194,694 2,196,943 0.10%
Grants & Aids 60,300 61,000 1.16%
Other Uses 3,228,141 2,646,339 18.02%
Total 40,276,418 45,175,141 10.87%
The primary reason for the increase from 2021 can be attributed to water and sewer infrastructure
improvements.
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J ATTACHMENT
NATLAT I C BEACH
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Increase in Revenues & Expense by Fund
Fund (Revenues)*- 1M. . . o
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General 10.15% General 4.80%
Local Option Gas Tax 6.23% Local Option Gas Tax 33.35%
Half Cent Sales Tax 41.64% Half Cent Sales Tax 31.51%
Water Utility 392.52%Water Utility 492.93
Sewer Utility 235.89%Sewer Utility 12.63%
Sanitation 25.56% Sanitation 16.54%
Stormwater 64.48% Stormwater 6.42%
Building Code 18.75%Building Code 2.32%
Enforcement Enforcement
Revenues include appropriation of fund balances
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Srior*,fATLANTIC BEACH
7222ATTACHMnutMENT
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stxFY2022 Budget Overview
Culture and
General Fund Revenues Recreation General Fund Expenditures
Includes Park
Misc., 235,525
Maintenance),
20,
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1,656,175,
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Judements,
Other Sources,
Fines and
2,049,290, yw``
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51,375,0%
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116,161, 1% ;l;$;_ V
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4,572,175,
Charges for
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7,931,017,
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50%
16%
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7,261,994,
46%
Intergovernmental Permits,Fees
Revenue, and Special
2,095,797,13% Assessements,
960,700,6%
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1 ,,,, ATJ4N TIC BEACH
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FY2022 Budget Overview
General Fund Expense by Object
Capital Outlay, 1,136,202,7%
Grants and Aids, 61,000, 1%
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OperatingNe
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Personnel
5,467,425,34% Services,
9,261,952,58%
ATLANTIC BEACH ATTACHMENTA
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7-22-21 Minutes
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FY22 Budget Overview
General Fund Capital OutlayB Departmentv
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Department Capital Outlay Amount
Finance MICR Printer 6,000
Building Maintenance Re-Roof City Hall & Chambers 200,000
Building Maintenance 3 New A/C Units (Location TBD) 22,500
Public Safety-Police 4 — Replacement Vehicles 228,000
Public Safety-Police 2 Vehicles for 2 New Officers 114,000
Public Safety- Police Detective Vehicle 27,000
Public Safety-Lifeguards Grant Match for Building 75,000
Public Safety-Lifeguards ATV 20,000
Public Safety-Lifeguards Replace Radios 6,800
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FY22 Budget Overview
General Fund Capital OutlayBy Department
Department Capital Outlay" Amount
Roads & Streets Genie Z-45 Articulating Boom Lift 90,000
Roads & Streets 2 — Zero Turn Mowers 16,000
Roads & Streets Ride-On Blower Billy Goat 11,080
Tilt Trailer for Excavator & Skid
Roads & Streets Steer 12,500
Roads & Streets 2021 Chevy Double Cab 4X4 28,000
Roads & Streets 2021 Chevy w/Dump Bed 72,000
Park Maintenance Skateboard Park Facelift 25,000
Park Maintenance Zero Turn Mower for Ball Fields 6,000
Park Maintenance Ride On Spreader for Ball Fields 4,500
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FY22 Budget Overview
General Fund Capital Outlay By Department
Department :..,. 1111111, Capital Outlay'11----..--. Amount --,
Park Maintenance 500 Gallon Water Wagon 5,000
Park Maintenance Air Compressor 1,500
Park Maintenance 2 New Trucks to Replace #59 & #P3 56,000
Park Maintenance Polaris Ranger 1000 27,500
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Capital ProJjects in Other Governmental Funds
Fund Capital Project Amount
Local Option Gas Tax Milling & Paving 325,000
Half Cent Sales Tax Fund Sidewalks Seminole Country Club 200,000
Half Cent Sales Tax Fund ROW Parking Pads w/Turf Block 50,000
Half Cent Sales Tax Fund Howell Park Turtle Bridge
Replacement 30,000
Dutton Island Overlook Dock
Half Cent Sales Tax Fund Repairs 20,000
Half Cent Sales Tax Fund Dutton Island Fishing Pier 80,000
New Decking & Handrail Sunset
Half Cent Sales Tax Fund Pier 200,000
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Capital ProJjects in Other Governmental Funds
I Fund ilit F Capital Project ' _Al :Amount
Half Cent Sales Tax Fund Dutton Island Bridge Replacement 300,000
Half Cent Sales Tax Fund 5th St. Beach Walkover 140,000
Half Cent Sales Tax Fund 16th St. Beach Walkover 250,000
Half Cent Sales Tax Fund LED Lighting Donner Baseball Field 25,000
Capital Projects Fund Donner Rd. Improvements 1,748,008
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FY22 Budget Overview
Capital in Public UtilityFunds
I,Fund Capital Project,, Amount
Water Utility Fund WTP#2 Blast & Paint Ground Storage 90,000
Water Utility Fund Rehab @ Aerators @ WTP#1 90,000
Water Utility Fund WTP#3 Well 3W Replace Casing 180,000
Water Utility Fund
Roofs for 3 Buildings 35,000
WTP#2 Modernization Design &
Water Utility Fund Engineering 175,000
Water Utility Fund WTP#2 Modernization — Construction 1,300,000
Retrofit High Priority Wells Vulnerable
Water Utility Fund to Flooding 20,000
Water Utility Fund WTP#4 Decommission 100,000
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ATLANTIC BEACH A7 22-2HM nut s
15 i
FY22 BudgetOverview
Capital in Public UtilityFunds
I Fund Capital Project , _A Amount
Water Utility Fund Replace Truck 30,000
Construct 850 LF 12" Water Main —
Water Utility Fund Oceanwalk to 10" WM on Sherry Dr. 128,000
Construct 1,850 LF of 12" Water Main-
Water Utility Fund Sherry to Pioneer Dr. 278,000
Water Utility Fund Construct 1,300 LF of 12" Water Main
from Pioneer to Wonderwood 195,000
Construct 700 LF of 8" Water Main
Water Utility Fund from Wonderwood to Finnegan School 124,000
Purchase existing JEA 20" WM on
Water Utility Fund Wonderwood 1,000,000
Tie into JEA 20" WM to existing @
Water Utility Fund Renault & Sherry Dr. 100,000
t ''ATLANTIC BEACH ATTACHMENT
7-22-21 Minutes
4:-
l: FY22 Budget Overview
CapitalJProjects in Public UtilityFunds
IL,Fund, Capital Project % Amount
Water Utility Fund Carry-Over Project from FY21 965,000
Water Utility Fund Service Line and Valve Replacement 100,000
Water Utility Fund Double Diaphragm Pump 45,000
Water Utility Fund
Replace One Distribution Utility Truck 40,000
Water Utility Fund Replace P-29 Truck 30,000
Sewer Utility Fund Odor Control At Buccaneer Lift Station 100,000
Sewer Utility Fund Odor Control for Selva Marina 80,000
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ATLANTIC BEACH ATTACHMENT A
7-22-21 Minutes
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FY22 Budget Overview
Capital in Public UtilityFunds
Fund: Capital Project . Amount
Sewer Utility Fund Carry-Over Project from FY21 864,260
Sewer Utility Fund Replacement of Clay Service Lines 200,000
Retrofit 14 High Priority Lift Stations
Sewer Utility Fund vulnerable to flooding 275,000
Sewer Utility Fund Carry-Over Treatment Projects from
FY21 1,006,270
Sewer Utility Fund Carry-over equipment projects 36,000
d'+*. ATL4INTIC BEACH ATTACHMENT A
7-22-21 Minutes
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JCapitalProjects in Other Enterprise Funds
it_ -Fund Capital Project 1 -
Amount
Sanitation Fund Clam Truck 150,000
Building Code Enforcement Computer Equipment 9,000
Stormwater Easements 5,000
Stormwater Re-Establish Seminole Ditch Bank 7,000
Dutton Island Rd. Draining
Stormwater Improvements 70,000
Stormwater Carryover Aquatic Gardens 2,365,938
r'-''.,,,,.ATLANTIC BEACH A22-2HM nut s
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FY22 Budget Overview
American Rescue Plan Act
City of Atlantic Beach is a Non-Entitlement Unit due to the
population being below 50K
Will receive funds directly from the State of Florida in two tranches
one before the end of the current fiscal year, the other one year
after the first one.
Allowable Uses *Applicable uses underlined
Public Health and Economic Impacts
Premium Pay — Does not apply to City of Atlantic Beach
Revenue Loss
Investments in Infrastructure (Utilities and Broadband)