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11-30-21 BMRC - Second Amended AgendaCity of Atlantic Beach Second Amended Agenda Board Member Review Committee (BMRC) Meeting Tuesday, November 30, 2021 - 6:00 p.m. City Hall, Commission Chamber 800 Seminole Road Page(s) CALL TO ORDER 1. APPROVAL OF MINUTES 1.A. Approve Minutes of the Board Member Review Committee meeting of October 26, 2021. Draft Minutes of 10-26-21 BMRC meeting 3-7 2. PUBLIC COMMENT 3. DISCUSSION ON CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE (CARAC) 3.A. BMRC Discussion (with input from CARAC members) 3.B. Public Comment 3.C. Recommendation 4. OTHER BUSINESS 4.A. Schedule next meeting. ADJOURNMENT In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk's Office three days prior to the meeting. Page 1 of 7 Page 2 of 7 Agenda Item #1.A. 30 Nov 2021 ROLL CALL: Present: Absent: Also Present: MINUTES Board Member Review Committee (BMRC) Meeting Tuesday, October 26, 2021 - 6:00 PM City Hall, Commission Chamber Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Stephen Ditamore, Committee Member Kenneth Reeves, Committee Member Pamela White, Committee Member Kirk Hansen, CDB Chair Mark Gabrynowicz, ESC Chair, District 1307 Member Robert (Bob) Liggero, Chair Eastman Curtis, CARAC Chair Donna Bartle, City Clerk (CC) CALL TO ORDER Commissioner Norris called the meeting to order at 6:30 p.m. 1. APPROVAL OF MINUTES 1.A. Approve Minutes of the Board Member Review Committee meeting of August 31, 2021. MOTION: Approve minutes of the August 31, 2021 Board Member Review Committee meeting. Motion: Stephen Ditamore Second: Pamela White Stephen Ditamore (Moved By) For Pamela White (Seconded By) For Brittany Norris For Kenneth Reeves For Motion passed 4 to 0. 2. PUBLIC COMMENTS There were no public comments. Board Member Review Committee (BMRC) October 26, 2021 Page 1 of 5 Page 3 of 7 Agenda Item #1.A. 30 Nov 2021 3. DISCUSS CURRENT MEMBERS WHOSE TERMS EXPIRE ON DECEMBER 31, 2021 AND MAKE RECOMMENDATIONS ON REAPPOINTMENTS. 3.A. Community Development Board (CDB) • Kirk Hansen • Richard Schooling The Committee discussed Mr. Hansen and Mr. Schooling for reappointment and made the following recommendation. MOTION: Recommend reappointing Kirk Hansen and Richard Schooling to serve an additional term on the Community Development Board. Motion: Pamela White Second: Kenneth Reeves CDB Chair Hansen reported that the CDB has never been close to not having a quorum. Brittany Norris Stephen Ditamore Kenneth Reeves (Seconded By) Pamela White (Moved By) Kirk Hansen For For For For For Motion passed 5 to 0. 3.B. Police Officers' Pension Board of Trustees (P-PBOT) • Tim Anderson The Committee discussed Mr. Anderson for reappointment and made the following recommendation. MOTION: Recommend reappointing Tim Anderson to serve an additional term on the Police Officers' Pension Board of Trustees. Motion: Kenneth Reeves Second: Stephen Ditamore Brittany Norris For Stephen Ditamore (Seconded By) For Kenneth Reeves (Moved By) For Pamela White For Robert (Bob) Liggero For Board Member Review Committee (BMRC) October 26, 2021 Page 2 of 5 Page 4 of 7 Agenda Item #1.A. 30 Nov 2021 Motion passed 5 to 0. 3.C. Cultural Arts and Recreation Advisory Committee (CARAC) • Jane Stevens It was noted that Chair Curtis did not respond to City Clerk Bartle's emails about this meeting. The Committee discussed CARAC's attendance issues. Member White reported Timmy Johnson was unable to attend tonight, but wanted to share his comments. She explained Mr. Johnson's request to have a volunteer group help with events, instead of using a standing Committee, and have an ad hoc committee appointed each year to handle distributing grant money. The Committee discussed the need to handle excessive absences and Mr. Johnson's request for restructuring. The Committee decided to put CARAC as the primary topic on the next agenda and invite CARAC members to come and provide input. Commissioner Norris agreed to contact both City Attorney Durden regarding the process for removing a member due to absences and Mr. Curtis for his input. She asked the BMRC members to review the CARAC information on the City's website prior to the next meeting and CC Bartle to invite the CARAC members. The Committee made the following recommendation. MOTION: Recommend reappointing Jane Stevens to serve an additional term on the Cultural Arts and Recreation Advisory Committee. Motion: Stephen Ditamore Second: Pamela White Brittany Norris For Stephen Ditamore (Moved By) For Kenneth Reeves For Pamela White (Seconded By) For Motion passed 4 to 0. 3.D. Environmental Stewardship Committee (ESC) • Bruce Andrews • Amy Palmer • Christopher McHan • Romy Vann There was discussion about the possibility of moving members from At -Large to District positions and changing expiration dates to allow for staggering terms. ESC Chair Gabrynowicz addressed questions about attendance and noted there were challenges due to COVID. Board Member Review Committee (BMRC) October 26, 2021 Page 3 of 5 Page 5 of 7 Agenda Item #1.A. 30 Nov 2021 The Committee made the following recommendation. MOTION: Recommend reappointing Bruce Andrews, Amy Palmer, Christopher McHan, and Romy Vann to serve an additional term on the Environmental Stewardship Committee. Motion: Stephen Ditamore Second: Kenneth Reeves Brittany Norris For Stephen Ditamore (Moved By) For Kenneth Reeves (Seconded By) For Pamela White For Mark Gabrynowicz For Motion passed 5 to 0. 4. INTERVIEW CANDIDATE AND MAKE RECOMMENDATION 4.A. Kelly Fanning (for ESC) Commissioner Norris explained the process for recommending and appointing members. The Committee interviewed Ms. Fanning. She explained her personal accomplishments, experiences, goals, and interest in the community. The Committee gave an overview of the duties and responsibilities of the Environmental Stewardship Committee and its subcommittees and responded to questions. Ms Fanning decided to withdraw her application for ESC, but expressed interest in volunteering in an unofficial capacity to partner with schools and projects. The Committee discussed moving Bruce Andrews to the District 1308 position and made the following recommendation. MOTION: Move Bruce Andrews from At -Large Member to District 1308 Member for the reappointment. Motion: Kenneth Reeves Second: Mark Gabrynowicz Brittany Norris For Stephen Ditamore For Kenneth Reeves (Moved By) For Pamela White For Mark Gabrynowicz (Seconded By) For Board Member Review Committee (BMRC) October 26, 2021 Page 4 of 5 Page 6 of 7 Agenda Item #1.A. 30 Nov 2021 Motion passed 5 to 0. 5. OTHER BUSINESS 5.A. Schedule Future Meetings Commissioner Norris reviewed existing vacancies and reiterated the plan to discuss the Cultural Arts and Recreation Advisory Committee topic at the next meeting. The Committee scheduled its next meeting for November 30, 2021 at 6:00 pm. ADJOURNMENT The meeting adjourned at 6:59 p.m. Attest: Donna L. Bartle, City Clerk Brittany Norris, Commissioner/Chair Date Approved: r Board Member Review Committee (BMRC) October 26, 2021 Page 5 of 5 Page 7 of 7