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06-28-21 Regular Commission Adopted MinutesMINUTES `'r J Regular City Commission Meeting p U: Monday, June 28, 2021 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. Deputy City Clerk Diaz called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Kevin Hogencamp, Deputy City Manager (DCM) Lori Diaz, Deputy City Clerk (DCC) Kim Flower, Records Clerk (RC) Mayor Glasser requested that Item 9A be moved to after Item 7 and asked for a motion. MOTION: Move Item 7 after Item 9. (Before the vote, the motion was clarified as: Move Item 9A to after Item 7.) Motion: Bruce Bole Second: Candace Kelly Ellen Glasser For Bruce Bole (Moved By) For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris For Motion passed S to 0. 1 APPROVAL OF MINUTES None. Regular City Commission June 28, 2021 2 COURTESY OF FLOOR TO VISITORS 2A. Presentation of check for Aquatic Garden Phase II/Hopkins Creek by Representative Cord Byrd. Mayor Glasser welcomed Representative Cord Byrd who presented a check from the State of Florida to Mayor Glasser and the Commission in the amount of $500,000 for Aquatic Garden storm water improvements. 2B. Presentation of the Fiscal Year 2020 Audit Report Director of Finance Burns and Helen Painter of Purvis Gray presented a PowerPoint entitled City of Atlantic Beach Audit Results for the Fiscal Year Ended September 30, 2020 (attached hereto and made part of this Official Record as ATTACHMENT A). Attachment A of 6-28-21 Minutes PUBLIC COMMENT Mayor Glasser explained the process for public comment and opened the Courtesy of the Floor to Visitors. Deputy City Clerk Diaz called each speaker to the podium. Greg Huntington, Waste Management, spoke regarding the residential/commercial disposal contracts. He thanked the City for being the service provider for the past 14 years and promised a smooth transition to the new provider, GFL. Sarah Dark, Environmental Stewardship Committee (ESC) member and Chair of the Tree Subcommittee, spoke regarding the tree canopy and supported Ordinance No. 95-21-119, Chapter 23. Bruce Andrews, ESC member, spoke regarding the benefits of trees and the loss of the tree canopy and supported Ordinance No. 95-21-119, Chapter 23. Sarah Boren, ESC member, spoke regarding the social, communal, economic, and environmental benefits of trees and supported Ordinance No. 95-21-119, Chapter 23. Amy Palmer, ESC member, in support of Ordinance No. 95-21-119, Chapter 23 and spoke about the urgency to act to help decrease the number of trees being removed. She referenced the tree canopy and the connection to increase property value and tree mitigation. Rae Brady addressed Commissioners regarding 18th street parking and expressed she is not in favor of paid parking on 18th and 19th Street. She suggested focusing on the trees. Romy Vann spoke regarding updates on Ordinance No. 95-21-119, Chapter 23 and thanked staff for their work. She mentioned the ESC's responsibility is to promote the best possible approach to assure the quality of life opportunity and positively shape Atlantic Beach's future. Regular City Commission June 28, 2021 Stephen Fouraker spoke regarding the tree canopy and was in support of Ordinance No. 95- 21-119, Chapter 23. Susanne Barker spoke in support of Ordinance No. 95-21-119, Chapter 23 and the preservation of precocious trees. Mayor Glasser closed Courtesy of the Floor. 3 CITY MANAGER REPORTS 3A. Orange Crush Chief Gualillo reported on the Orange Crush Festival, explaining the importance and reasoning behind the preparations for the festival. He mentioned the planning for the festival strengthened the City's relationship with Jacksonville Beach and Neptune Beach. Chief Gualillo will prepare a cost estimate from the festival and the cost to the City. Chief Gualillo spoke regarding crime statistics at 18th Street. He reported staff pulled data regarding crimes in the specific area (18th Street) and compared it to other areas within the City. He stated that the crime statistics at 18th Street were similar to other areas of COAB; however, parking violations and noise disturbance issues were higher at 18th Street due to the increase parking. Mayor Glasser asked for the data to be compiled into a staff report. 3B. 18th & 19th Street Paid Parking CM Corbin and staff reviewed a presentation regarding a Parking Interlocal Amendment with Neptune Beach and Resolution (which is attached hereto and made part of this Official Record as ATTACHMENT B). A conversation ensued regarding the proposed Resolution detailing 18th & 19th Street beach access program. Commissioner Norris suggested payment not be solely dependent on an app, and a pay machine should be available. Commissioner Boles inquired about the timeline for the program. Currently, as written, it is a 12 -month program. CM Corbin suggested reporting back to the Commission in a few months for an update. Commissioner Waters mentioned he is not in support of paid parking. He expressed his concern regarding beach parking creeping into surrounding areas. He asked for a Florida Department of Environmental Protection (FDEP) count for beach renourishment. He expressed his desire to ask City of Jacksonville (COJ) to help with the parking issue and to help promote the use of Hanna Park. Regular City Commission June 28, 2021 Mayor Glasser asked about consistent no parking times for 18th and 19th Street. CM Corbin replied the parking times would be made consistent. She mentioned residents could register for free parking for the Town Center and if passed, beach parking. Mayor Glasser asked for clarification on how the overflow of parking would affect the surrounding areas. CM Corbin replied by explaining different side street parking zones. CA Durden spoke regarding the Comprehensive Plan and offered guidance on how terms are interpreted and the definition of beach access parking. Mayor Glasses asked about the timeline for ordering kiosks for paid parking. CM Corbin responded 8-10 weeks. Commissioner Norris preferred not to start the paid parking program until kiosks are in place. She expressed her support for calming beach traffic but is not in favor of reducing the parking spots. She mentioned she spoke with the Director of Parks, Recreation and Community Services for COJ and was informed Hanna Park is very popular and is not a feasible alternative for redirecting citizens. Commissioner Waters expressed his commitment to the ongoing renourishment cost- sharing concerns. He mentioned his concern with a pilot program not lasting the entire summer to produce accurate results. Commissioner Kelly has returned from New England and mentioned there was no free parking. She stated the our City is growing and it time to make a change and will support trying the paid parking program. Commissioner Bole expressed his concern if paid parking would fix the parking problem. He mentioned that large amounts of fines from the Town Center paid parking are not paid and wonders if people would pay the fines for the paid parking on 18th and 19th Street. Mayor Glasser explained Councilmember Diamond would speak at an upcoming Commission meeting to talk about possible vouchers for residents for Hanna Park. She mentioned the ease of residents registering for free parking and supports gathering data during peak seasons. She spoke about the importance of finalizing a decision regarding the paid parking program and moving on to other significant and equally important topics related to the City. ATTACHMENT B of 6-28-21 Minutes 3C. American Rescue Plan Act Update CM Corbin spoke about the American Rescue Plan and said the City would be receiving approximately $16,000,000 split into two disbursements. He stated the new Sunday Atlantic Beach Farmer's Market would tentatively start on July 11, 2021, with approximately 20-25 vendors, including produce vendors. Regular City Commission June 28, 2021 3D. Accept the 90 -Day Calendar ACTION: There was CONSENSUS to accept the 90 -Day calendar. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole stated he wants to make certain the City gets the right company to assist with the Charter Officers' contract review. Commissioner Kelly thanked the Environmental Stewardship Committee (ESC) for their hard work, dedication, and commitment to the tree code review. Commissioner Waters thanked Chief Gualillo for his dedication and the department's hard work and preparation during the Orange Crush Festival. Commissioner Norris requested updated information regarding the unpaid parking fines. Mayor Glasser advised she sympathized with the Surf Side community during the recent collapsed building. She explained she had offered the City's support and resources to the Surf Side community if needed. Mayor Glasser referenced a handout regarding Bridgeport Barge Update #8 (which is attached hereto and made a part of this official record as ATTACHMENT C). She explained the barge has been removed and is under State and Federal jurisdiction. An Environmental survey was completed, and findings showed no adverse impacts to the environment, public health or to maritime eco system. Mayor Glasser discussed changes going forward regarding public notifications and mentioned a survey of the Cultural Arts and Recreation Advisory Committee (CARAC). ATTACHMENT C of 6-28-21 Minutes 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA Mayor Glasser read the Consent Agenda. 6A. Acknowledge receipt of the Monthly Financial Report as of May 8, 2021. MOTION. Acknowledge receipt of the Monthly financial Report as of May 8, 2021. Motion: Brittany Norris Second: Michael Waters Regular City Commission June 28, 2021 Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 7 COMMITTEE REPORTS None. 9 ACTION ON ORDINANCES 9A. Ordinance No. 95-21-119 PUBLIC HEARING and First Readins AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, ADOPTING A FULLY REVISED CHAPTER 23, PROTECTION OF TREES AND NATIVE VEGETATION, OF THE ATLANTIC BEACH CODE OF ORDINANCES, AS SET FORTH WITHIN ATTACHED EXHIBIT A, WHICH GENERALLY AND SPECIFICALLY REGULATES THE PROTECTION AND REMOVAL OF TREES AND VEGETATION WITHIN THE CITY OF ATLANTIC BEACH, FLORIDA; REPEALING THE ENTIRETY OF THE CURRENT CHAPTER 23, ADOPTED BY ORDINANCE NUMBER 95-09-98 AS AMENDED TO DATE; SAID NEWLY ADOPTED CHAPTER 23 CONTAINING THREE ARTICLES; ARTICLE I — IN GENERAL, PROVIDING FOR PURPOSE AND INTENT, ADOPTION AND AUTHORITY, PROVIDING FOR AMENDMENTS, AND STRENGTHENING THE MARITIME FOREST IMPORTANCE; ARTICLE II — LANGUAGE AND DEFINITIONS, PROVIDING FOR UPDATED DEFINITIONS; ARTICLE III — TREE AND VEGETATION REGULATIONS; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR APPLICABILITY; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance title. PCDD Askew presented a PowerPoint entitled Recap of Chapter 23 Update (which is attached hereto and made part of this Official Record as ATTACHMENT D). Mark Gabrynowicz, Environmental Stewardship Committee (ESC) Chair, spoke about the importance of Ordinance No. 95-21-119 and explained the process of the changes and update to the Ordinance. Commissioner Norris asked for clarification regarding the removal of Laurel Oaks. PCDD Askew reviewed the process for removing Laurel Oaks and the requirements for further removal requirements. Commissioner Bole asked if any developers have reached out to the City regarding input to revise the tree ordinancd. PCDD Askew said staff reached out to a few developers about the changes. Regular City Commission June 28, 2021 Mayor Glasser asked about the variance process. PCDD Askew explained the new variance process added to Chapter 23. Mayor Glasser also asked about the process for requesting an Arborist to assist the City. PCDD Askew said the Arborist is not included in the Ordinance and would simply be requested as necessary. PCDD Askew referred to and explained slides on Required Mitigation, slides 16 and 17 of ATTACHMENT D. She also reviewed the recommended standards suggested by the ESC compared to the staff recommended standards. CM Corbin requested that they accept ESC's recommendations for Public Property, Environmentally Sensitive Areas, and Historic Corridor. A conversation ensued regarding the Classification of property/projects. There was consensus to accept the ESC recommendations for the following classifications: public property, environmentally sensitive areas, and historic corridor with a map of the areas presented to the Commission for review. Discussion ensued regarding mitigation for lot classifications of vacant, developed, and new construction. Commissioner Kelly asked about the cost of mitigation. PCDD Askew explained the cost and the process of mitigation and provided examples. Commissioner Norris asked about the City's possibility of restricting a person's ability to develop and get value out of their property. CA Durden spoke about federal and state laws and explained the Bert J. Harris Act. ESC Chair Gabrynowicz explained ESC's goal for new construction. Commissioner Norris and Mayor Glasser expressed their concerns regarding the proposed mitigation standards for vacant lots. Discussion continued regarding ESC and Staff recommendations. Commissioner Kelly said the numbers chosen and presented by the ESC for new construction encourage people not to cut down the canopy trees. Mayor Glasser asked PCDD Askew to provide an example and clarification regarding the proposed mitigation standards for new construction. PCDD Askew provided clarification and examples. The meeting recessed from 9:05 PM to 9:15 PM. Discussion ensued regarding lowering the Diameter at Breast Height (DBH). PCDD Askew provided examples for different DBH. Mayor Glasser opened the public hearing. Regular City Commission June 28, 2021 Bruce Andrews presented a PowerPoint presentation titled Chapter 23: Protection of Trees and the Natural Environment (which is attached hereto and made part of this Official Record as ATTACHMENT E). Amy Palmer spoke about the importance of tree sizing, importance of mitigation rates, and possible exemptions and incentives for special circumstances. Stephen Fouraker spoke about the importance of trees as part of the habit, the 30 -foot height limit, and builders' clearing lots. Mark Gabrynowicz spoke about the importance and reasoning of mitigation. Deputy City Clerk Diaz read a comment from Emma Finn who was in support of Agenda Item 9A. Emma Finn added additional comments about the importance of trees within the community. Mayor Glasser closed the public hearing. Commissioner Norris asked PCDD Askew's opinion if the code updates in question were in place the last five years, would it have stopped removing some trees. PCDD Askew responded it is hard to say but mentioned the proposed changes to the code should make some people pause before making bad decisions and hopefully bring more people in for permits before removing trees. Commissioner Kelly mentioned there is no cost information on the current tree permit application. PCDD Askew responded the revision of the tree permit application had been discussed. Mayor Glasser asked about the staff workload when the tree code is revised. PCDD Askew mentioned staff currently spends about 30% - 50% of their time processing tree permits. She stated she was not sure how the code changes would affect the staff's workload. ATTACHMENT D of 6-28-21 Minutes ATTACHMENT E of 6-28-21 Minutes MOTION: Amend the Ordinance to eight (8) inches (across the board) for the Diameter at Breast Height. Motion: Brittany Norris Second: Candace Kelly CA Durden suggested clarification of the amendment stating ESC proposed six (6) inches DBH for residential and ten (10) inches for non-residential; staff said eight (8) inches across the board. The motion was clarified to mean across the board. Commissioner Norris thanked the ESC and agreed with the value of the trees. She expressed her concerns regarding swinging one way too strongly and creating Home Rule issues or putting Regular City Commission June 28, 2021 the City in a liable position. She noted that educating the community about the rules of communicating codes is very important, and staff should also focus on that. Commissioner Bole expressed his support for changing the DBH to six (6) inches. Commissioner Waters said he wants a happy medium for all the changes. Mayor Glasser expressed it being hard not to support staff s recommendations because they deal with these issues every day. Ellen Glasser For Bruce Bole Against Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 4 to 1. MOTION: Amend to update the Category of Regulate Trees as follows: Change ratio for Vacant lots to match Staff recommendations; Change ration for lots for Development for trees under 14 inches DBH to Staffs recommended ratio, trees between 14 to less than 30 -inch DBH ratio would be 1:1, and trees over 30 inches or greater DBH would be ESC's recommendation of 1:2; New construction would be as recommended by ESC; and Heritage remains at ESC recommendations. Motion: Brittany Norris Second: Candace Kelly Commissioner Norris mentioned the importance of balance and the reasoning behind her choices of ratios. Commissioner Bole agreed with Commissioner Norris' recommendations and was glad to support staff s recommendations for vacant properties. Commissioner Waters stated that the buzz saw was difficult to watch. Mayor Glasser reviewed the proposed amendments. CA Durden clarified the amendments proposed. Regular City Commission June 28, 2021 8 Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. MOTION. Approve Ordinance No. 95-21-119 as amended. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed S to 0. ACTION ON RESOLUTIONS 8A. Resolution No. 21-37 RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING JOINDER WITH THE STATE OF FLORIDA AND OTHER LOCAL GOVERNMENTAL UNITS AS A PARTICIPANT IN THE FLORIDA MEMORANDUM OF UNDERSTANDING REGARDING THE OPIOID EPIDEMIC AND FORMAL AGREEMENTS IMPLEMENTING A UNIFIED PLAN; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Resolution title. CA Durden explained the Resolution as detailed in the Agenda Packet. MOTION: Adopt Resolution No. 21-37. Motion: Brittany Norris Second: Michael Waters Commissioner Kelly asked for the City's share of contribution. CA Durden explained there is a formula and that the distribution would be objective. Commissioner Waters expressed and explained his support for this issue. Regular City Commission June 28, 2021 9 Mayor Glasser thanked Dr. Waters for weighing in. Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed S to 0. 8B. Resolution No. 21-40 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING RFP 21-03 SOLID WASTE, YARD WASTE AND RECYCLING COLLECTION AND DISPOSAL SERVICES CONTRACT. Mayor Glasser read the Resolution title. CM Corbin presented a PowerPoint titled Waste Hauling Contract for Green for Life (GFL) (which is attached hereto and made part of this Official Record as ATTACHMENT F). PWD Scott Williams spoke about the new company and upcoming changes to waste management services. A conversation ensued regarding the new contract and new services. ATTACHMENT F of 6-28-21 Minutes MOTION: Adopt Resolution No. 21-40. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Donna Bartle Motion passed S to 0. ACTION ON ORDINANCES Item 9A was moved and addressed earlier in the meeting. Regular City Commission June 28, 2021 10 MISCELLANEOUS BUSINESS None. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS Deputy City Clerk Lori Diaz mentioned tonight was her last meeting before transitioning to her new position. She said she enjoyed working with the Commission in this capacity and looks forward to working hard for the City in the Utilities Department. CA Durden complimented the Finance Director and the changes that happened within the Finance Department. She mentioned the Code of Ethics training is due by July 1, 2021. She advised she would be attending the Florida Municipal Attorney Association meeting three days next week. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole thanked the ESC for their hard work. Commissioner Kelly asked for an update at a future meeting about protecting the City from ransomware. Commissioner Norris thanked FD Burns and the Finance Department; thanked ESC for their work on the tree code; and thanked Scott Williams for the hard work regarding the new waste management contract. Commissioner Waters thanked ESC, Amanda, Scott, and staff for all the hard work. CM Corbin spoke about and thanked staff for their hard work. Mayor Glasser mentioned the Commission Priority regarding Blue Zones which identifies and transform our community to live longer and healthier. Atlantic Beach was not listed as being part of the Blue Zone; Neptune Beach and Jacksonville Beach were listed as part of the Blue Zone and Mayor Glasser is hopeful COAB will be reconsider for the designation based on COAB's high scores. She advised that the Florida League of Cities annual conference is scheduled for August 12-14, 2021, and she would be attending. She spoke about tree cutters soliciting in the City and the desire to educate the community regarding the effects. She thanked the staff and the ESC for their dedication and hard work. She recalled a recent Commission meeting where they discussed process and membership numbers of the ESC and apologized to any member who may have taken it as any criticism. She suggested having a joint workshop with ESC to find out what is important to incorporate into our vision. Regular City Commission June 28, 2021 13 Attest: ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 10:51 p.m. Donna L. Bartle, City Clerk Date Approved: L Ellen Glasser, Mayor Regular City Commission June 28, 2021 ATTACHMENT A of 6-28-21 Minutes CIN OF ATLANTIC BEACH Audit Results for the Fiscal Year Ended September 30, 2020 TOTH :4NIVERSARY PURVIS GRAY Jl-t Engagement — What Did We D Financial Audit Financial Statements and Independent Auditor's Report Internal Controls and Compliance Affecting Financial Reporting Examination of Compliance with Florida Statute on Investment of Public Funds Auditor's ReportsATTACHMENT A of 6-28-21 Minutes Auditor's Opinion on Financial • Fairly stated in all material respects Statements and Notes • Unmodified Opinion ("Clean" Opinion) Internal Control, Compliance, and No material weaknesses or significant deficiencies in internal contro Other Matters required to be over financial reporting reported under Government Auditing • No material instances of noncompliance or other matters Standards • Prior years finding 2015-1 Financial Reporting has been cleared Compliance with F.S. 218.415 • The City complied, in all material respects, with compliance requirements for local government investments G R AY ATTACHMENT A of 6-28-21 Minutes Auditor's Reports Management Letter in accordance • No current year findings or recommendations with Chapter 10.550, Rules of the • Prior years finding 2017-3 Insurance Premium Tax has been cleared Auditor General No finding of financial emergency PURVIS G R AY ATTACHM NT A of 6-28- 1 Minutes Significant Estimates an Ju ments g • Depreciation Expense and Accumulated Depreciation • Allowance for Uncollectible Accounts • Compensated Absences Liability • Net Pension Liability, Expense and Related Deferred Outflows and Inflows of Resources • Net OPEB Liability, Expense and Related Deferred Outflows and Inflows of Resources PURVIS GRAY ATTACHMENT A of 6-28-21 Minutes Significant Audit Matters Accounting Policies • No new accounting matters were adopted during 2020 • No transactions noted for which there is a lack of authoritative guidance Financial Statement Disclosures • The disclosures are neutral, consistent, and clear • Significant disclosures: Pension Plans Adjustments Detected by the Audit • No significant audit adjustments Process Difficulties Encountered in No significant difficulties encountered in dealing with management or Performing the Audit performing the audit PURVIS GRAY ATTACHMENT A of 6-28-21inutes Financial Highlights—Genera Fund Revenues Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Other Total Revenues Expenditures General Government Public Safety Transportation Culture and Recreation Capital Outlay Total Expenditures 2020 2019 Change 7,183,068 6,701,645 481,423 905,755 795,447 110,308 1,997,831 2,224,731 (226,900) 759,599 785,278 (25,679) 52,945 41,115 11,830 314,956 256,683 58,273 $ 11,214,154 $ 10,804,899 $ 409,255 2,407,069 2,796,571 (389,502) 6,420,395 6,330,636 89,759 1,384,495 1,436,383 (51,888) 1,209,480 1,368,348 (158,868) 661,967 508,368 153,599 $ 12,083,406 $ 12,440,306 $ (356,900) Net Transfer In (Out) 1,341,608 $ 1,092,648 $ 248,960 Net Change in Fund Balance $ 472,356 $ (542,759) $ 1,015,115 A ATTACHMENT A of 6-28-21 fnutes Financial HighlightS —GeneralFund 2020 Total Assets $ 7,867,156 $ Total Liabilities $ 8591738 $ Fund Balance 2019 /-i-..___ 71283,518 $ 5831638 748,456 $ 111,282 Nonspendable 383,102 46,994 336,108 Assigned 3,700,716 3,477,234 223,482 Unassigned 2,923,600 3,010,834 (87,234) Total Fund Balance $ 7,007,418 $ 6,535,062 $ 472,356 Unassigned FB as a % of Total Expenditures 24% 24%JOIN ATTACHMENT A of 6-28-21 Minutes Financial Highlights—Enterprise Funds Revenues Utilities Stormwater Sanitation Building Code Enforcement Total Revenues 2020 9,343,735 894,776 1,924,650 370,961 $ 12,534,122 2019 Change 8,929,265 414,470 894,373 403 1,874,292 50,358 516,385 (145,424) $ 12,214,315 $ 465,231 Expenses Personnel 2,663,633 2,625,868 37,765 Other Operating Costs 3,103,314 3,862,162 (758,848) Intergovernmental Charges 1,686,671 1,494,710 191,961 Depreciation 2,571,983 2,577,417 (5,434) Total Expenses $ 10,025,601 $ 10,560,157 $ (534,556) Operating Income $ 2,508,521 1,654,158 $ 999,787 Nonoperating Revenue (Expense) $ (209,877) $ 731,854 $ (941,731) ::Chng in NP Before Capital Contributions $ 2,298,644 $ 2,386,012 $ 58,056 Development Charges & Capital Grants $ 431,653 $ 808,439 $ (376,786) P u RV I S Net Transfers In (Out) $ (1,131,853) $ (657,648) $ (474,205) GR" - in NetP. .• ATTACHMENT A & 6-28-21 Minutes Financial Highlights — Enterprise Funds Assets Current Assets Restricted Assets Capital Assets & Deferred Outflows Total Assets and Deferred Outflows Liabilities 2020 13,032,704 2,515,606 37,902,851 $ 53,451,161 2019 10,705,780 3,807,535 39,653,710 $ 54,167,025 Change 2,326,924 (1,291,929) (1,750,859) $ (715,864) Current Liabilities 2,480,798 2,568,321 (87,523) Non-current Bonds, Notes and Other 13,106,793 14,856,001 (1,749,208) Pension, OPEB and related Deferred Inflows 1,864,475 2,342,052 (477,577) Total Liabilities and Deferred Inflows $ 17,452,066 $ 19,766,374 $ (2,314,308) Net Position Net Investment in Capital Assets Restricted Unrestricted Total Net Position 23,405,942 2,841,843 9,751,310 _ $ 35,999,095 $ 23,334,835 4,135,001 6,930,815 71,107 (1,293,158) 2,820,495 34,400,651 $ 1,598,444 PURVIS GRAY ATTACHMENT Alf 6-28-21 Minutes Financial Highlights — Pensions Additions Contributions Investment Earnings Total Additions Deductions Benefit Payments Administrative Expenses Total Deductions Investment Rate of Return General Police 1,459,873 1,039,032 1,150,625 607,276 $ 2,610,498 $ 1,646,308 1,329,553 715,876 42,469 31,418 $ 1,372,022 $ 747,294 6.41% 6.15% PURVIS G R Alf ATTACHMENT A of 6-28-21 Minutes Financial Highlights — Pensions General Police Assets Cash and Investments 21,714,257 13,144,338 Other Assets 20,841 121047 Total Assets $ 21,735,098 $ 13,156,385 Total Liabilities $ 4,310 $ 3,500 Net Assets Held for Pension Benefits $ 21,730,788 $ 13,152,885 Total Pension Liability at 9/30/20 $ 24,665,518 $ 16,100,283 PURVIS GRAY ATTACHMENT A of 6-28-21 Minutes PURVI GRAY CER i iFIED PUBLIC ACCOUNTANTS purvisgray.com ATTACHMENT B of 6-28-21 Minutes Parking Interlocal Amendment with Neptune Beach and Resolution ATTACHMENT B of 6-28-21 Minutes Interlocal with Neptune Beach FIRST AMENDMENT TO INTERLOCAL AGREEMENT FOR PAID PARKING PROGRAM THIS FIRST AMENDMENT TO INTERLOCAL AGREEMENT FOR PAID PARKING PROGRAM ("First Amendment") is made and entered into this day of , 2021, by and between the City of Neptune Beach, Florida, a municipal corporation located at 116 First Street, Neptune Beach, Florida 32266 (hereinafter, "Neptune Beach"), and the City of Atlantic Beach, a municipal corporation located at 800 Seminole Road, Atlantic Beach, Florida 32233 (hereinafter, "Atlantic Beach"). Neptune Beach and Atlantic Beach shall be referred to collectively as, the ''Parties". WHEREAS, the Parties entered into that certain Interlocal Agreement for Paid Parking Program at Beaches Town Center on , 2019 (the "2019 Interlocal. Agreement"); and WHEREAS, the Parties now desire to amend the 2019 Interlocal Agreement to expand the paid parking program to provide for a pilot paid parking program at the 18"' Street and 19« Street beach accesses within the City of Atlantic Beach; and ATTACHMENT B of 6-28-21 Minutes Resolution 1819TH STREET BEACH ACCESS PROGRAM., DETAIL Pilot program to expand the paid parking fi-om the Beaches Town Center to the beach access parking along 18111 and 1911, street between Semiaiole Rd. and Beach Ave. mid as needed restrict on -street parking: or parking within the right-of-way iii adjacent neighborhoods from 11 a.m. to 5 p.m. ATTACHMENT B of 6-28-21 Minutes Resolution Parking Rates: For the start of the pilot program the beach access parking rates for spaces are: 1.First thirty (3 0) muiutes fi-ee 21or registered Atlantic Beach residents up to three (3) hours flee (includes the fust 30 minutes free). 3. One dollar ($1) per half hour after the fust thirty (30) minutes free or after the three (3) hours free for registered Atlantic Beach residents. ATTACHMENT B of 6-28-21 Minutes Resolution Hour -s of Opei,atiow: Dining the pilot program for IS' and 1 111 Street. the pay for parking hours of o eraTion will be fi-oin I 1 a.m. to nine p.m. Friday. Sattirday and Siniday. Other parkn'124 rules and regulations will be sup ject to eliforc enie t 24/7 (suer as A park-R'ig re ovul ations . illegal parkiaig,, etc.). N-0 parkillwa. from 9 P.M. to 6 a.m. As deternifiled by the city mmi ger and after authorization by Commission, norklii � ��� ill beallowed in the right-of-way or on -street hi the a c� j a c eiit neighborhoods fi-om 11 a.m. to 5 p.m. ATTACHMENT C of 6-28-21 Minutes 0 ® Search Facebook Ellen Glasser 22h.0 Bridgeport Barge Update #8: VOY0 OXk+ Wlfff 6 7 u n -x- Z8 LdZ-A Ilen 1 Q The June 24 edition of The Beaches Leader did not include the findings of data released on June 22 from the independent environmental assessment in connection to the spill of cargo from the Bridgeport Barge, so I am providing this update about those results and the reported response to the data by Dr. Quinton White, Director of Jacksonville University's Marine Science Research Institute. On June 22, the Florida Department of Environmental Protection (DEP) endorsed a statement there were "no adverse effects" from the cargo spill. From a WJCT piece on June 22, Dr. White said he was "pleasantly surprised" by the findings. "The material is not as hazardous as we thought it was. In most cases, the contaminant levels are below regulatory limits* (see note at end), which is good news. It's not as harmful as we feared." But, to be fair, he has expressed a lot of concerns and we are listening. In summary, we are told there is no evidence over the last three months that the spilled cargo could have adverse effects to your health. No public advisory was ever issued by the State and there has been no evidence of beach contamination. Yes, this is good news, but there is still much to learn from this unfortunate and protracted incident, and there are some gaps to address in my opinion. I have heard from many of you and read concerns about the spilled cargo, its composition, why we accept Puerto Rico's waste, how this accident happened, concerns over the ecological life cycle and food chain, and why it took so long to move it. Speaking for the City, It is never a good thing when people ask, "Is it safe?" to swim in the ocean. We have been listening and reporting this to DEP and other elected officials. For background, on March 22, the barge was heading into Jacksonville from Puerto Rico when she hit the jetties and later ran aground about 1 mile off the Jacksonville shore of Hanna Park. Onboard were more than 14,300 tons of Agremax, commonly referred to a coal ash. The EPA classifies it as solid waste, not as hazardous waste. According to media reports, it was on its way to a Georgia landfill, because the Puerto Rican government does not allow its disposal there. ATTACH NIEWrO&(�h19jti(n Meks, the cargo compartment remained intact, with no discharge of cargo reported, but I can attest that the salvage operation was extremely challenging. In mid-May, following shifts in the barge's position during bad weather, hatches covering the cargo compartment blew off, and thousands of tons of cargo spilled into the ocean. A unified response team was quickly formed to work with the responsible party (Dann Ocean Towing), and the unified command was comprised of state and federal agencies having primary jurisdiction: the U.S Coast Guard (USCG), DEP, and the Florida Fish and Wildlife Conservation Commission (FWC). A full and independent environmental assessment was required and conducted by Research Planning, Inc. (RPI), of South Carolina. Like many, we were frustrated as we awaited the results of the assessment that included sediment and water samples, both at the barge site and in background locations. As already noted, no adverse impacts to public health or to the marine ecosystem were reported. Because this incident was not within our municipal jurisdiction, the City's posture throughout was to provide public updates and to stay in close contact with the unified response team. I can report that all have been open and extremely responsive to ALL of our inquiries. To inform our residents, we have used Facebook posts and our website, we have responded to media and public inquiries, and we have referred folks to a public website (maintained by the responsible party but with oversight of the unified response group). We have posted pre -incident data from metal testing of the Agremax material loaded onto the barge in Puerto Rico along with the post -incident RPI data. We have acknowledged and appreciated the role of the media to keep the public informed. If you want to know more about what we have done, please check out the top item on our website: www.coab.us . On June 25, the barge was - finally - relocated safely off our coastline. But this is not over. We will learn from the DEP on any enforcement of the unauthorized spill. We will learn from the USCG on its investigation of the barge accident. Here in Atlantic Beach, we will learn the results of our own testing of shore water samples. I have and will continue to reach out to local, state, and federal elected and government officials, local experts, and environmental groups to engage with them about lessons learned and possible recommendations. * There were elevated values for Barium and Boron in surface water. Of note, these values were reported in BOTH the near -barge AND background locations — indicating these are the baseline levels within this region (summarized from the DEP-endorsed statement). #WeAreAB ATTAC June 24, 2021 THE BFACHEs Ifttl. 99, Ino. 1 5w1n9 tfta colammltlaa of Addantic Bach, Jaekwm.9la Baaeh, 6aady hlaYpart and Poon Vadra f - -,h -Inca 1963 61 ipill off Atlantic Beach could threaten public health, marine ecosystem A local marine exi ert public hmIth as %,rU as the on slang, aa. the IwW On !In- 11 foRdming int- the A-th to renxne selenium and anomie. If sndghing in about themann• man�lem carr)ing moreIlan r7,txm shifts in the herrr's p.i- thr bar,p•, sungy the k-- not han died pngw•tiv, nosh eaentind rmironmrn6l -Part of the Ionlirn, torn of ned ash front Put, tion during Mol ssrathr, r, tion of IM AXR s and ash can Ixlhne waters - .pact in— the dna) ah is h acne IM EPA &, , o tr Wr craAed into the hawh,a onwir g lMpo ear -A",, a full amsinmmen- and amlaminate drinkh,g Ill1 off ther. xsr of At- n.A ti..rih IM mahout *-tli s nv !M math of ann)aat/mml Wow df, te- hal -- 1." 1." —, sting rotor, -dang ei g .ill - ,.lie Bneh. M. Qoiuton as 1—dous wash•. the the St Johns RMY. 1k, 11-1-19 and•glmalvd9.3oo to the rih-u(Albnle&sdrh Iii and hu— slit, Ph -b., M.'— 7srs n,ks an, different h4 spite tbmyp• to thebarge, t— into the, rnan \ane Wel, site. 7M, spill also high. s the"urrrthr d irmlor has Ixtn done 6 petferth the eargo was euntainal in of the di—I abanj was 7M product luxmm a lixhts a tarp.• lmoblrm n• - f S. }ruin &iema• Re- legal Much In mr is fors- an intatiu ry I-drarnt diseharped from dt• 1 •act. AK.-n—e is a nzsle pn,l- t,hJ 1- rM• pru.lurtkon ranch Instimh• a1 J,sek- lratinlF be -id. "E— if and was intarl,nith narks- 'IMs adhrrsr develop• rot rnan the Iwrnirrg of and management of tusk anile Urus—it%. said lhty dumlxd dean sand, oranges rd AgnTnas or lir mtnl was imnt h-teh' m nal in nal -toed prnsrr naslr. 7)a• Fnvinmrtt• Ld .• rrtrass• 14 mors• than r-rr)ihir,g dry dump it on sed rrlxortrvl. TM• tnmhr Iarkd and has nxdted in Rants that 6 ntnmomh• Prott li m AgemnT (FPA) .rxx, 1—of matrrial into is going is de. But in this of Apsrema off the Imrge the formation r,f a unified ,uedfnr rrardandaantmr- rb,,xiirs Ifs• d spstal of sr -an from the slexm- ea-•, nal AA ha lnah. was under nay for —nal mryonar team. Bad ssavlh- Ikm Im jrcK 11 nmtaim AyJrmaa at solid waste, it arnapa, sl RridpIx,rt oxdd and h—)r metal in it Ws VnX*A, but was firmer than r, hary xhi[U and per- toxic nmtaminants hk,• k nog n-gutdalas harard- asr lir,pring effe t, on Lasa M,rrxsl.' Itgxsl. swoel aekip hast 6ttdmd mem,., eardmium, Marl, SPIN, seer page3 (Dr'f, 23 28 Comments 11 Shares C', A ATTACHMENT D of 6-28-21 Minutes Re -cap of Chapter 23 Update 2018, Commission directed Staff & ESC to review code sections regarding vacant lots and waivers. Additional issues with the current code were identified through review including: CONFUSING AND HARD TO FOLLOW DIFFICULT TO ENFORCE DOESN'T ADEQUATELY PROTECT LARGER, MATURE TREES Subsequent meetings and discussions have led to proposed changes to the existing tree code. Staff directed to look at new construction and developed lots ENVIRONMENTAL STEWARDSHIP COMMMEE ESC 2018 2019 2020 2021 Commission 2021 ATTACHMENT D of 6-28-21 Minutes Meetings 8 meetings 6 meetings 8 meetings 10 meetings 3 meetings 35 -Vol NO,- MEEj\NGS ATTACHMENT D of 6-28-21 Minutes 05/17 -05/21 Statistics at 6-1 total trees removed •t• E11 trues Flanted 1-1% replacemert rate or trees (FDr- everp 1 r treE.s bewe � ren rem, -wed121 are be.ro oh�,�F�u�� Avefage Cf 5.6 _rEe-C oeing rernwed aer tm2 remcva permit. Average cf US _rceL oeing pinl-d pn-r trem- rct-v.wl perinit, 671 ■ —rees Rerx \red ■ Trm Ptartz!d 8.683 total inches removed • 5,752 inches planted -'• 66% replacement rate for inches (For every 100 inches being removed, 66 inches are being planted). Average of 73 inches being removed per tree removal permit. +.� Average of 48 inches being planted per tree removal permit. ATTACHMENT D of 6-28-21 Minutes 1C^1 rl%l'u 8683 5752 0 Inches Removed 0 Inches Planter ATTACHMENT D of 6-28-21 Minutes Major Proposed Changes Which trees are regulated (require permit to remove) Simplify by removing confusing language e Increased mitigation and new mitigation "categories" Discourage removal of large trees and "clear cutting" of lots Give credit for preserving large hardwood trees Allow tree fund money to be spent on private property Change the appeals and variance process Require one shade tree in all residential front yards Palms may only mitigate for removed palms (not hardwoods) ATTACHMENT D of 6-28-21 Minutes Tree Fund Monies • Proposed Change: Allow trees paid for by the Tree Fund to be planted on private property Only in front yards, or side yards on corner lots Encourage shade trees that impact public spaces. Often times utilities/powerlines prohibit planting in public right of ways Property owners would agree to maintain (reduce city maintenance costs) r �~t4.,a •5 w •t t ATTACHMENT D of 6-28-21 Minutes Appeals Process -Appeals occur when there is a disagreement in how the code was applied -Variances are requests for relief or to deviate from the code u= Current Code: Appeals go to Tree Subcommittee Waivers go to City Commission Proposed Code: Appeals go to Tree Subcommittee Variances go to Community Development Board (replaces waiver option) ATTACHMENT D of 6-28-21 Minutes Palm Trees for Mitigation • Current Code: Palms may be used to mitigate 40" or 50% of other trees, whichever is less Results in palms being used to mitigate for some hardwoods g Proposed Code: Palms may only be used to mitigate for palms ATTACHMENT D of 6-28-21 Minutes Preservation Credit Current Language: "Existing onsite trees that are three (3) inches DBH or greater and which are neither protected nor transplanted may be utilized as credit towards the assessed mitigation, subject to the other conditions stated in this section, if preserved onsite" "Leftover" language from original Tree Code with buildable areas. Rarely given Proposed Change: Eliminate preservation credit, EXCEPT that New Construction will receive a: 25% reduction in overall mitigation for every "designated maritime species" that is 14"+ dbh that is preserved, up to a 50% reduction or 40 inches, whichever is less Incentive to preserve large hardwoods during new home construction ATTACHMENT D of 6-28-21 Minutes Regulated Trees Current Definition: a. A DBH of six (6) inches or more on residentially zoned property that will be removed two (2) years prior to or two (2) years subsequent to construction valued at over ten thousand dollars ($10,000.00); b. Legacy Trees c. A DBH of ten (10) inches or more, if zoned non-residential All trees regulated ($10k construction within 2 years) ATTACHMENT D of 6-28-21 Minutes 1611 Linkside Dr. W: This tree was protected and an after the fact permit and mitigation is required. 1586 Linkside Dr.: These trees were not protected, no permit or mitigation required. TOTAL of 56" removed. 22" Laurel Oak 24" Laurel Oak Current code = No mitigation required Staff recommendations = 23 inches owed ESC recommendations = 84 inches owed MAY :.N.) �4• �k 0 a ���, • "' .'tis•^-,.,g;iiS r _ r' T.. 11'•7 a.,� i•c..:�,..�- 21 � PR ati Google ATTACHMENT D of 6-28-21 Minutes Regulated Trees ESC's Proposed Definition: Staff's Proposed Definition: a. A DBH of six (6) inches or more A DBH of ten (10) inches or more Both definitions remove $10k threshold Easier to understand, follow, and enforce Eliminates loopholes Will result in more regulated trees within the city 6" DBH LPANNE W/SISI ATTACHMENT D of 6-28-21 Minutes Required Mitigation Mitigation = planting new trees and/or paying into the tree fund Current requirements Private property: 50% of diameter inches removed Public property: 100% of diameter inches removed For example, - If applicant removes 40 diameter inches on private property, they owe 20 inches of mitigation (i.e. planting five 4" caliper trees) UAW � 3-4" caliper oak tree ATTACHMENT D of 6-28-21 Minutes Required Mitigation 9 Proposals include increasing mitigation and creating new "categories": Vacant lots (never been built on) Developed lots (existing homes) New construction (new homes) Developed Lot ivew wW)LI ucuUn ATTACHMENT D of 6-28-21 Minutes Required M itigation C:� ��IFIC_3TILrti E UA I PROPERTY- YROJECTS I Lam mrtr•r at I 1it1C ( m at tncast Dl;rai1C tm at Invas t• t hrl$7ht (I )I31 1) Ices height Q )131 1) exriaf to i than foir tnc_n (14) cr grratc-r than inchc3 fointccn (14) inchcs and le!s than tbirty (3 a) inches r' evv C:iD3.'Lti:tluc.L]Lrjlli: Lblic property En%ironmmtzhv Sem.s Lve atcasA HL-tccic c oiiidor' �amrrex ar nrr_acr � � irraTacn _ DiLmneltm aL tnc:ist Htm.Aapt: hriSlit Q )111 1) of thirty (10) inrhc-g or grcatcr JUMIG r e_rprsssca a rctzrlo as sxprssssri as rcarra rs cxp rr sva iraz-hwa rvpnr,%,Wd- irar-A a !nL'hWZ sr: iPILAwa r&rrrc•w-&rcl_ rnahes owed owed i orches op-ed Exir,rting 1: 0_5 Existing 1: 0-5 Existing 1: 4.5 Stall' 1. 0.5 Stall" 1. 0_5 Stan, 1.1 ESC 1.1 I:sc 1:1 ESC 1:2 F.xiatinv I sl F.xiatinv i t) F.xivtincr 1 41 Staff 1: 0.5 Staff 1: 0-5 Stab 1:1 ESC 1.1 ESC 1.1.2- ESC 1?. I',xistilia l - f1 Staff i - i ESC 1:1.5 Emstuig 1:1 Staff 1:1 ESC 1:1.5 r Ex1511.us� 1.� titaff 1 >. ESC, 1:.21 Existing 1:2 Stall 1.2 ES.0 1_"` xistir-1a 1 - ?I Staff 1:1.5 ESC 1:2 Lxsstma 1:1 Staff 1:2 - ESC 1:2 1.2 titaff 1-�'. ESQ: 1:2 Exiting 1: '? Stall 1.2 1:2 ��o � sxprssssci av isie•lzv: naArawatL irechw= owed Exist ism 1:1 Stall i . i F.3:tIno 1 Staff 1: ESC' 1.3 I xi�,tina 1 - �1 -> I•:xIStI110 1 -1 Staff 1--2 Staff 1:3 ESC 1:3 ESC 1:4 LxlstinQ 1:1 L•xi.stuua 1:3 Staff 1:2.5 staff 1:4 ESC 1:3 ESC 1:'1 Exlstlu,l. 1.2 Exlstluse 1.3 Staff 1 -1- ESC 1:3 ESC.- 1:4 Existing 1:2 - Existing 1:3 Stall' 1.3 Sta11, 1.4 Z.SC 1:3 ESC 1.4 _• -- ---ATTACHMENT T r6 --7$=2t Ofes Di3niet—tc-r at l,cr-ast Din n-, er at breast Dsame.tcr at breast than fourteen :1 =L) or .grater tb an ffiirry (30) M -Che the � fouf teen (.1 1) Inc he... or Beatef -and less tliirr,- .Wl.t' nLr 1 +(} I J 14ti n +ff 1 0 1 0 a vacant Sim' 1: 0.:S S•tff 1: 0.5 staff 1:1 Er 1:1 ESC 1:1.5 E C, 1:2 ESC 1:1.5 ESC 1_, I i R New St ai-f 1:1 1:1.,, St aff 1:A! Const. A C EN �f -2i�21 Minutes i Requonire i a CLASSIFICATION OF CA=C.,ORY OF REGULATED TIME PROPERTY PROJECTS Diameter at breast height (DBH) less than fourteen (1 4) inches Diameter at breast height (DBH) equal to or greater than fourteen (14) inches and less than thim_ - (30) inches Existing 1: 0.5 Existing 1: 0.5 't6aatlott---------------------Staff1 0-5 Staff 1. 0-5- Staff 1.1 ESC 1:1-5 Diameter at breast height (D""" thirty (30: or Greater Heritage Existing 1- 0 Staff 1.1 ESC 1.2 V" LCA' T LOTS (real penilit exxamvles ) Existing 1:1 Staff 1:1 ESC 1:2-5 ExMilple T Total filches removed >14" DBH removed _30'" DBH removed Inches owed (existing code) Inches olved (staff code) Iiiclles oNvecl (ESC code) 1 704 0 0 352 352 701 150 6.. 5 108 ? 15.5 50 97 67 ?70 337 655.5 4 68 34 0 34 34 85 { „5 33 0 1 137.5 1 137.5 291.5 Required'MR!ga1 Minut ion CLASSIFICATION OF CATEGORY OF REGULATED TREE PROPERTY!PROJECTS j Diameter at breast Diameter at breast Diameter at breast height (DBH) less height (DBH) equal to height (DBH) of than fourteen (14) or greater than thirty (30) niches inches fourteen (i4) inches or greater I and less than: thim- (30) inches Existing 1: 0.5 Existing 1: 0:5 Existing 1: 0-5 Developed lot= Staff 1: 0-5 Staff 1: 0.5 Staff 1:1 ESC 1:1 ESC 1.1.; ESC 1-21 DEVELOPED LOTS (real Permit examples) HeritaL,e Existing 1.1 Staff 1:2 ESC 1:3 Example :� Total inches removed =-14" DBH riinoved >30.. DBH removed Inclies owed (existing code) Inches o-,N.•ed (staff code) Inches owed (ESC code) 1 47 4' 0 23.5 ?3.5 70. 7' 44 33 38.5 55 132 3 102 9? 0 {1 51 148 4 33 0 33 1+5.5 33 66 { =1? 42 Ci ? 1 21 6 3 Required'M"fi%21Mination CI_ASSIFIC_4TI0\ OF CA"T"EGORY OF REGULATED TREE PROPERTY" PROJECTS Diameter at breast height (DBH) less than fourteen (14) inches Ratio is expressed as inches removed: inches owed Diameter at breast Diameter at breast Heritage height (DBH) equal to height (DBH) of or Greater than thirty (30) inches fourteen (14) inches or greater and less than thin} - 40 I (30) inches 54.5 Ratio is expressed ,= P.Wio is expressed Ratio is expressed as inches removed: inches as inches removed" incises removed: inches otic:ed inches owed owed Existing 1. 0-5 Existing 1. 0:5 Existing 1: 0-5 New construction=- Staff 1:1 Staff 1:1.-5 Staff 1:2 ESC 1:1S ESC 1:2 ESC 1:3 NEW CONSTRUCTION (real Vernilt exaln��les) Existing I -I Staff 1:3 ESC 1:4 Exmiiple Total inches removed X14" DBH remo--ed >30*' DBH removed Inclies owed (existing code) Inclies owed (staff code) Inches otved (ESC code) 1 109 40 0 54.5 129 183.5 37 20 0 18.5 47 6 5. 5 3 2"_'?121 0 111 282.5 393.5 4;? lb 35 ?8.5 100 146 5 109 0 4 2. 54.5 151 226.5 Due -qt -ions and Ca ATTACHMENT E of 6-28-21 Minutes ENVIRONMENTAL STEWARDSHIP COMMITTEE City of Atlantic each Reversing the Loss of Our Canopy is A'' Critical I 119_o o v a 58 views elev8jax ELEV8 finished this house demo project by removing this large dead tree from the property. Check out how quickly and efficiently we were able to get this tree taken down! For more information on our services visit: www.elev8jax.com #elev8jax #fbf #demolition #landclearing #jacksonvilleflorida #demoday View all 4 commenPlay 15 sec video below: `10y 3, 2020 Means to Reverse Canopy Loss - Promote resident tree planting - COAB tree planting programs / acquisition of land for preservation - Preservation of existing trees - Educatio. - Mitigation for trees removed under permit ES(ENVIRONMENTAL STEWARDSHIP av COMMITTEE City of Atlantic Beac- ATTACHMENT E of 6-28-21 Minutes Statistics: 2017-2020 92 "finalized" permits misleadingly claim more trees planted than removed. 0 We are removing a full -canopy mature tree but replacing with "toothpick trees" that have much higher mortality and a small fraction of the value Losing crucial environmental benefits from mature trees (reduced storm water runoff, less flooded areas, dissipating strong winds, carbon sequestration, quality of life, etc.) 0 Irrevocable loss of mature trees will take generations to recover Hidden Statistics: • Average of 82 inches removed, but only 53 inches planted • Plus an unknown quantity removed without permit, many of them large 2011 ATTACHMENT E of 6-28-21 Minutes 2021 Nearly all mature trees destroyed for construction — a number could have been retained — but no incentive 2014 ATTACHMENT E of 6-28-21 Minutes 2017 2018 Mature specimen could easily have been kept, but incentives to do so are weak N ATTACHMENT E of 6-28-21 Minutes r s. OWNO SjRYEY pf 1'- r •TQ�C]�n.a. v. .ri.. �_��.� •y __ SM T�/1Yj.i lIM AMKW111'NC 2021 a Nearly all trees destroyed for construction , even at periphery and non -building area 2014 ATTACHMENT E of 6-28-21 Minutes 2018 Most mature trees destroyed for construction, some remain only in public right-of-ways ATTACHMENT E of 6-28-21 Minutes Importance of Higher Mitigation Ratio for Mature Trees One 36 inch Live oak �� Same total inches but 1/3 the value Six 6 inch Live oaks Intercepts 15,093 gal. storm water (year) N 301 storm water mitigation,, W V Al 601 Canopy and wind buffer Intercepts 5,760 gal. storm water (year) - Mature trees with extensive root systems provide enormous wind -climate benefits and mitigate community flooding with millions of gallons of storm water retention - Young trees do not and they provide no habitat benefit to wildlife regardless of how many inches are planted Aft :.-'+.'7 • •-',�—' -._. agcy' EIrvIRDHMEHTu r. a�; STEWARDSHIP ATTACHMENT E of 6-28-21 Minutes COMMITTEE Variance in Chapter 23 Mitigation.- Existing, itigation:Existing, Staff, and ESC Recommendations CLASSIFICATION OF CATEGORY OF REGULATED TREE PROPERTY/PROTECTS Oometer a: breast Diameter at breast height IDBH) etlual Diameter at breast height {DBHI less to or greater than height (DBH) of than fou.teen (141 fourteen (14) thirty 130) orches Heritage inches inches and less than or greater tturty (301 orches n o n rxam»ra s:ten. . mr_ :wu Ra,o n ne.nfed m ao,;o n np,rrue n in ---1 inrh. RT'u.r n{re.reem 4n--n+.d'u 1 ewrd rrMee .emueJ rnrhs wM Existing 1. 0.5 Existing 1. 0.5 Existhtg 1: C 5 Ea)Nng I... Vacant '.Cl' ESC Ll ESC 11 5 ESC 1:2 ESC 12 5 E:hbng 1: 0.5 E.s,st r., _ u ,i g 1: 0 5 Ex.wng l.. Developed lot' _ ESC 1:1 EX 1.1.5 ESC 12 ESC 1.'s Exutng 1 C.5 Ex tmg : J Ensting 1: 0 5 Gist ng I-: New cons;r Vjon, _ ESC 1:15 ESC 12 1:3 ESC 1:4 Exa:_no i'._ Ex,st _ Ensmg l:l Exrsvng 1:3 Publ,c prpp ", _ ESC 1 1S ESC 12 ESC 1:3 ESC 14 Extsung 1:2 E—t.,g 11 •,:ng 1 2 Lxaong 1.3 Emironmentalfy sertsi!ive areas` _ irsel 2 ESC 11 E5C 13 ESC 14 Example: 500 inches of regulated mature trees (14-30") removed for new construction Existing Code- 500" removed, up to 250 planted : 500" removed, 750" planted ESC Recommendations: 500" removed, 1000" planted EVERY SCENARIO RESULTS IN A LOSS OF OUR TREE CANOPY ESC proposed mitigation rates seek a balance while more aggressively slowing the loss of canopy 0 • Irrevocably reduce our mature tree canopy & increase the likelihood of community flooding • Allow developers to reduce the quality of our community by clear cutting lots, often for non - AB residents/new construction • Counter other COAB initiatives, including resiliency and sustainability measures • Reduce our capacity to adapt to the changing climate G ENYIRONM"'AL STEWARDSHIP COMMITTEE ATTACHMENT F of 6-28-21 Minutes Waste Hauling Contract Green for Life (GFL) ATTACHMENT F of 6-28-21 Minutes Existing Contract with WM • 7 year contract with Advanced Disposal • Advanced Disposal acquired By Waste Management in 2020 • COAB experienced high volume of complaints • COAB asked for a 12 month extension to contract • Waste Management agreed to 90 day extension with higher rates • Extension approved in March 2021 • COAB released RFP • Contract Ended June • 2 RFP submittals. GFL scored highest ATTACHMENT F of 6-28-21 Minutes Existing Contract with WM Advanced Disposal - Number of phone calls made to Public Works concerning the following issues: 1/4/21 - 6/25/21 Month Garbage Recycling Yard Waste Bulk Items CD Truck/Driver Cart/Toter " Other —_ »._ — --- --—. Monthl Total ---- Y __.. January 12 i1 22 6 1 0 2 0 54 February 5 5 5 1 3 1 1 0 1 1 21 March 28 40 28 7 4 0 5 0 112 April 43 22 26 11 3 2 1 2 110 May 36 23 23 10 4 1 2 1 100 June 31 36 33 5 1 1 3 1 113. 2021TOTAL 155 137 1 137 1 42 1 14 4 14 5 T-508 Many calls (N 25%) were reporting street -wide, subdivision -wide and City-wide issues * Other = garbage, recycling, yard waste, bulk items on streets, lots, residence property ATTACHMENT F of 6-28-21 Minutes SOLID WASTE Green Today. Green For Life. I gftenv.com ATTACHMENT F of 6-28-21 Minutes GFL at Glance • 15,000 employees • 195 hauling sites • 150 transfer stations • 88 landfills • 28 material recovery facilities RESIDENTIAL WASTE GFL provides a wide range of safe, reliable and cost-effective residential waste collection services to over four million households across North America, Whether it's a scheduled service contract through a municipality, or a subscription program for individual residents, GFL provides the same level of superior quality and efficient service. Our customers include: Municipalities Homeowners Our services include: Non -hazardous garbage and recyclables collection Organics (food/leaf/yard waste) collection • Bulk items and white goods collection Planning/ coordination of household hazardous waste (HHW) disposal • Storage containers for established HHW drop-off sites ATTACHMENT F of 6-28-21 Minutes INDUSTRIALAND COMMERCIAL WASTE H GFL offers commercial, industrial and institutional customers the opportunity to bundle solid waste management services and keep costs down. We safely collect non -hazardous garbage, recycling and organic material on a scheduled or call-in basis. Our customers include: • Retail stores • Restaurants Manufacturing plants Shopping centers Our services include: Construction companies Distribution centers Educational institutions Hospitals • Non -hazardous garbage and recyclables collection • Organics (food/leaf/yard waste) collection • Bulk items and white goods collection • Short or long-term bin/ container rental ATTACHMENT F of 6-29-21 inu es RECYCLING Our commitment n i.: Recycling is critical to reducing the amount of waste disposed of in landfills and ensuring that scarce resources are reused. As such, it forms an integral component of GFUs commitment to the environment. Depending on the region and agreements we have with our customers and the communities we serve, GFL makes every attempt to reduce the amount of waste going to landfills. We do this by responsibly diverting materials that can be recycled or processed through our facilities specializing in material recycling, organics processing and soil remediation. Material recycling GFL provides customers with regular collection, bins or storage containers, and any other resources needed to successfully capture recyclables. We collect, transfer and process recyclable material across North America. We operate fully licensed Material Recovery Facilities lMRFs?, where we sort and prepare materials for market and future use as other goods. What we recycle varies by region, but includes: • Wood Paper • Cardboard • Plastic • Glass • Aluminum and other metals ATTACHMENT F of 6-28-21 Minutes Key Points of New Contract • GFL will stay with the existing residential and commercial collection days to minimize confusion and same day services for: • Trash • Yard debris • Recycling • Bulk • GFL commits to additional collection vehicles to complete all collection routes by 3:00 pm everyday ATTACHMENT F of 6-28-21 Minutes Garbage,Yard Waste,Recycie Pickup Days SE w"°uER eocA --m s eRr-*s UP wuaH► P�wuc GRE N z w F NT NORTH p w T ` Legend M Trash Pickup` T N' ei Mo^� j L Y _ a Tuesday - Wednesday �� `� t Thursday Friday ue 8 A E I _D T R f w ' ISLAND T 8 'ONOLE`f " Gp(i„ R fT Tr I MOS IF Y ,2Y1 W Q r3T i� gtr+ 3 A PIMA U6 w P.aeA srN n 9 r6t�', �aAlTT" 0 �y 6t14 ri ]fm ''a 151 `� ATTACHMENT F of 6-28-21 Minutes Key Points of New Contract • Drive CAM monitors to record infractions • Kenny Patterson will be the supervisor of day-to-day operations • New trucks ordered on the date of contract award • No trucks older than 5 years old will be on our roads $45,000 over 7 years on community cleanups, recycling education, etc. ATTACHMENT F of 6-28-21 Minutes Key Points of New Contract Solid Waste Contract Price Comparison Advanced Disposal/Waste Waste Management Management Renewal % Increase from % Increase Current Proposal/Extension Current GFL from Current Customers Residential Monthly Rate 15.841 19.99 26% $ 17.45 10% 5,885 Per Cubic Yard 3.10 1 4.70 52% 4.99 61% 331 ATTACHMENT F of 6-28-21 Minutes COAB TEAM • Scott Williams • Lisa Showman • Mellissa Burns • Patty Drake • Kevin Hogencamp • Brenna Durden • Kevin Hogencamp