11-8-21 Handout - BartleII- 7- 24 -16
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MINUTES
Board and
Committee Training
Tuesday, May 4, 2021 - 6:00 PM
Commission Chamber (In-person and Virtual)
ATTENDANCE:
Members Present:
In-person: Brittany Norris, Commissioner/ BMRC Chair
Kenneth Reeves. BMRC
Brian Major, CDB
Richard Schooling, CDB
Jeff Haynie. CDB
Troy Stephens, CDB
Virtual: Kenneth Reeves, BMRC
James Moyer, CDB
Jeff Haynie. CDB
Jennifer Lagner, CDB
An Oskarsson, CARAC
Jane Stevens, CARAC
Mauricio Gonzalez, CARAC
Bruce Andrews, ESC
Mark Gabrynowicz, ESC Chair
Barbie Brooksher, ESC
Daniele Giovannucci, ESC Vice Chair
Linda Chipperfield, ESC
Romy Vann, ESC
Sarah Andrews Dark, ESC
Robert(Bob) Liggero, P-PBOT Chair
Ray Brandstaetter, G-PBOT Chair
Rob Miller, G-PBOT
Ed Peck, P-PBOT
Tim Anderson, P-PBOT
Staff Present:
In-person: Brenna Durden, City Attorney(CA)
Donna Bartle, City Clerk(CC)
Lori Diaz, Deputy City Clerk(DCC)
Kim Flower, Records Clerk (RC)
I7ivucr/: Amanda Askew, Planning and Community Development Director(PCDD)
CALL TO ORDER
The meeting was called to order at 6:00 p.m.
1 WELCOME
Commissioner Norris welcomed everyone and introduced attendees.
Miscellaneous Public Meeting
May 4,2021
2 TRAINING TOPICS
City Attorney (CA) Durden referred to her slide show(which is attached hereto and made part
of this official record as ATTACHMENT A) as she explained and answered questions on the
following topics.
Definition of a meeting for purposes of the Sunshine Law
The Three Basic Requirements of the Sunshine Law
Penalties for Violating Sunshine Laws
The definition of"Public Record"
Public Records Law
What must be done with a public record when received
Retention Requirements
Electronic Communications
Violations of Public Records Law
Ethics for Public Officers/Officials
Solicitation or acceptance of gifts
Unauthorized compensation
Misuse of public position
Disclosure or use of certain information
Doing business with one's own agency
Conflicting employment or contractual relationship
Voting conflicts(Form 8B)
Nepotism
Financial Disclosure (Form 1)
ATTACHMENT A- 5-4-21 Presentation by Brenna Durden
CC Donna Bartle spoke about the mobile file that is kept in the Commission Chamber which
contains copies of forms, Sunshine Manual, and membership lists and asked that members let
her know if there is anything they would like added to have on hand for members.
CLOSING COMMENTS
Commissioner Norris encouraged everyone to review the information in the agenda packet
which contains a robust list of resources and forms pulled together by the city clerk. She noted
the usefulness of the Robert's Rules Cheat Sheet. She expressed the importance of boards and
committees, keeping citizens involved, and properly educating on these laws for everyone's
protection. Commissioner Norris thanked everyone for coming.
ADJOURNMENT
The meeting adjourned at 7:30 p.m.
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
Date Approved:
Miscellaneous Public Meeting
May 4,2021