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12-13-21 Regular City Commission Adopted MinutesMINUTES Regular City Commission Meeting Monday, December 13, 2021 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) 1 APPROVAL OF MINUTES 1A. Approve Minutes of the September 27, 2021 Regular Commission Meeting. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. Dr. Quinton White, Executive Director, Jacksonville University Marine Science Research Institute, and St. Johns Riverkeeper Lisa Rinaman will address the Commission regarding Coal Ash. St. Johns Riverkeeper Lisa Rinaman, Dr. Quinton White, and Marc Hardesty of the Jacksonville Waterways Commission spoke regarding coal ash hazards and pledging support. Dr. Quinton White answered questions regarding the hazards of coal ash. He spoke about the Environmental Protection Agency not classifying coal ash as hazardous waste. Ms. Rinaman spoke regarding the loopholes of the protection of the waste. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Regular City Commission December 13, 2021 Nicole de Venoge spoke in support of Resolution No. 21-82 on behalf of the Surfer Rider magazine. She thanked the Commission for their support. She expressed concern about the Mayport Poles surf break and the hazardous chemicals threatening the community. She believed the spill violated Florida Statutes and wants to prevent another reoccurrence. Kassidy Kinkel spoke in support of Resolution No. 21-82 and recalled a personal experience of having coal ash surrounding her in the water while she was surfing at Hanna Park. 3 CITY MANAGER REPORTS 3A. Accept the 90 -Day Calendar (January 2022 through March 2022) ACTION: There was CONSENSUS to accept the 90 -Day calendar. 3B. Jordan Park Project DCM Hogancamp spoke about the ADA accessibility of the Kiwanis Garden being added to Jordan Park, including musical flowers. Groundbreaking is planned to happen soon and all will be invited. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Mayor Glasser announced an Open House is scheduled in the Commission Chamber to discuss Main Street and the scheduled traffic study. She mentioned she met with the General Manager of GFL and said she was very pleased by the work performed. On Saturday, COAB has partnered with Daughters of the American Revolution and will be placing approximately 600 wreaths on the graves of veterans at the Beaches Memorial Park. She expressed sympathy for the victims of the recent horrific tornados. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA None. 7 COMMITTEE REPORTS None. 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 21-57 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE 2021 AMENDMENT TO THE 2019-2022 NORTHEAST FLORIDA PUBLIC EMPLOYEES' LOCAL 630 LIUNA, AFL-CIO "BLUE COLLAR" CONTRACT AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENT. Mayor Glasser read the resolution by title. Regular City Commission December 13, 2021 CM Corbin spoke regarding the staff report as detailed in the agenda packet. CA Durden reminded the Commission if the money is not in the budget, the approval of the Resolution would be subject to approval of a budget amendment. Human Resources Director (HRD) Cathy Varian explained the pay increase is not part of the approved budget; however, because of lapse and other reasons, does not believe it will require a budget amendment. The suggestion was made to add a statement about being subject to Commission approval of a budget amendment, in case one is needed. MOTION. Adopt Resolution No. 21-57 with the amendment to include "Subject to Commission approval of a budget amendment, if an amendment is necessary." Motion: Brittany Norris Second. Bruce Bole Commissioner Norris spoke in support of the pay increases. She explained the need for better timing and being cognizant of working with the public's money. Commissioner Waters agreed with Commissioner Norris' points. Commissioner Bole said pay increases should be brought up on a timeline and part of the budget. Commissioner Kelly agreed with the other Commissioner's statements and asked that they start earlier next year. Mayor Glasser thanked staff for their work; agreed that pay raises should be brought up earlier in the year, before the budget; and spoke in favor of the resolution. Michael Waters For Brittany Norris (Moved By) For Ellen Glasser For Bruce Bole (Seconded By) For Candace Kelly For Motion passed S to 0. 813. RESOLUTION NO. 21-79 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC WORKS DEPARTMENT TO PURCHASE A NEW GENIE S45 TELESCOPIC BOOM LIFT. Mayor Glasser read the resolution by title. CM Corbin explained the Department of Public Works rents this piece of equipment several times a year for different projects. Purchasing this piece of equipment would save the City Regular City Commission December 13, 2021 money in the long run, and Public Works Director (PWD) Scott Williams has been requesting to purchase this for many years. MOTION. Adopt Resolution No. 21-79 as read. Motion: Candace Kelly Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly (Moved By) For Brittany Norris For Motion passed 5 to 0. 8C. RESOLUTION NO. 21-80 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID #2122-01 FOR THE OUTFALL PIPELINE CREEK CROSSING IMPROVEMENTS. Mayor Glasser read the resolution by title. CM Corbin referred to pages 48 and 49 of the agenda packet. PU Director Troy Stevens spoke about the staff report in the agenda packet and answered all questions. MOTION. Adopt Resolution No. 21-80. Motion: Brittany Norris Second. Michael Waters Michael Waters (Seconded B3) For Brittany Norris (Moved Bl) For Ellen Glasser For Bruce Bole For Candace Kelly For Motion passed S to 0. 8D. RESOLUTION NO. 21-81 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ESTABLISHING A COMMUNITY VISION STATEMENT; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the resolution by title. Regular City Commission December 13, 2021 DCM Hogancamp spoke regarding the proposed vision statement as detailed in the agenda packet and answered questions from the Commission. Discussion ensued about adding language to reflect the vibrant local businesses. MOTION. Adopt Resolution No. 21-81 with the addition of, after "neighborhoods", "and our vibrant business community." Motion: Michael Waters Second. Brittany Norris Commissioner Kelly suggested using the Oxford comma and there was consensus to do so. DCM Hogancamp would be responsible for making sure the statement is grammatically correct, including punctuation. Ellen Glasser For Bruce Bole For Michael Waters (Moved By) For Candace Kelly For Brittany Norris (Seconded By) For Motion passed S to 0. 8E. RESOLUTION NO. 21-82 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, EXPRESSING SUPPORT FOR ACTIONS TO STOP THE SHIPPING OF COAL ASH ON THE ST. JOHNS RIVER AND INTO JACKSONVILE PORTS; ENCOURAGING ALL JACKSONVILLE PORT FACILITIES TO CEASE RECEIVING AND/OR REFUSE THE ACCEPTANCE OF COAL ASH; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the resolution by title. Mayor Glasser noted she provided a summary at the last meeting and thanked DCM Hogencamp for making the information about the impact of coal ash available online. She explained the resolution and that this action is in no way a criticism of the DEP as this material is not classified as hazardous waste, and they operated within the law. She spoke about the details of a conference call with the DEP and thanked CM Corbin for responding by having the City do shore samples while the City was waiting for DEP's test results. When asked who would be responsible for banning coal ash from entering the community, she responded it is a federally regulated waterway, and would most likely be a symbolic action or need to be addressed by Congress. She mentioned a request had been made for the current terminal accepting coal ash to stop accepting it. Commissioner Bole noted strict requirements of the U.S. Navy and his strong support for the Resolution. Regular City Commission December 13, 2021 Mayor Glasser explained some topics mentioned in the Resolution that could get some traction, such as public notification, governmental response instead of barge owner response, and review of emergency procedures. MOTION. Adopt Resolution No. 21-82. Motion: Brittany Norris Second. Bruce Bole Bruce Bole (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Michael Waters For Candace Kelly For Motion passed 5 to 0. Mayor Glasser asked that the Resolution be provided to the parties listed in the Resolution tomorrow morning since the Jacksonville Waterways Commission will be meeting on Wednesday. 8F. RESOLUTION NO. 21-83 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING AN AMENDED, EXTENDED AND RESTATED INTERLOCAL AGREEMENT REGARDING LOCAL OPTION GAS TAXES AMONG THE CITY OF JACKSONVILLE, THE CITY OF ATLANTIC BEACH, THE CITY OF JACKSONVILLE BEACH, THE CITY OF NEPTUNE BEACH, AND THE TOWN OF BALDWIN; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the resolution by title. DCM Hogancamp spoke regarding the staff report as detailed in the agenda packet and advised there will be a favorable budget impact. DCM Hogencamp and CM Corbin answered questions about the financial effects of electric vehicles. Mayor Glasser reported on her discussion with COJ regarding revenue and use of revenue. CA Durden explained the status of legislation being considered by the COJ City Council. MOTION. Adopt Resolution No. 21-83. Motion: Brittany Norris Second: Bruce Bole Regular City Commission December 13, 2021 Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 95-21-120, Public Hearinz? and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 5 OF THE ATLANTIC BEACH CODE OF ORDINANCES, BEACHES AND PARKS, TO ADD NEW SECTION 5-5, PROHIBITION OF THE USE, SALE OR DISTRIBUTION OF POLYSTYRENE FOAM PRODUCTS ON CITY PROPERTIES AND THE BEACH, TO PROVIDE DEFINITIONS AND RENUMBER THE SUBSEQUENT CODE SECTIONS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the ordinance by title. CM Corbin noted the minor edits and additions to the ordinance. CA Durden explained the edits and additions were intended to reflect the Commission's comments from the first reading of the ordinance. Mayor Glasser opened the Public Hearing. Nicole de Venoge provided a handout and spoke in support of Ordinance No. 95-21-120. She referenced polystyrene as one of the top littered items of beach debris and explained the negative effects of toxins from polystyrene on the human body and the ecosystem. CC Bartle read Kassidy Kinkel's comment - in support of Item 9A. Mayor Glasser closed the public hearing. There was a brief discussion about membership on the Green Chamber of Commerce. CM Corbin was asked to confirm the City's membership status. MOTION. Approve Ordinance No. 95-21-120 as read by title. Motion: Brittany Norris Second: Michael Waters Commissioner Norris spoke in support of the ordinance and requested that a copy be sent to our State representatives. Commissioner Waters spoke in support of the ordinance and expressed concern about enforcement. Regular City Commission December 13, 2021 10 Commissioner Bole expressed concern about enforcement and spoke in support of the ordinance. Mayor Glasser noted the ordinance falls under the Commission's Environmental Leadership priority. She spoke in support of the ordinance and clarified its purpose. Ellen Glasser Bruce Bole Michael Waters (Seconded By) Candace Kelly Brittany Norris (Moved By) Motion passed S to 0. MISCELLANEOUS BUSINESS 10A. Juneteenth National Independence Day For For For For For HR Director Varian spoke regarding adding the federal holiday of Juneteenth as an official City holiday as detailed in the agenda packet. Commissioner Bole spoke regarding the ramifications of contracts, overtime and holiday pay and the possible need to renegotiate employee and vendor contracts. Discussion ensued regarding the federal recognition of Juneteenth as a holiday. Mayor Glasser asked for a list of all federal, state, and local holidays observed. Commissioner Norris asked for a summary of the financial impact of adding this holiday. DHR Varian said she would collect the requested information and present the findings to the Commission at an upcoming meeting. 10B. Deputy City Clerk Appointment CC Bartle spoke regarding the vacant position in the City Clerk's office. MOTION. Approve the hiring of a deputy city clerk based on the information and pay range contained in Vacancy Announcement 22-08 and utilizing the City's normal hiring processes. Motion: Brittany Norris Second. Candace Kelly Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Bruce Bole For Michael Waters For Motion passed S to 0. Regular City Commission December 13, 2021 11 12 13 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden wished everyone Happy Holidays. CC Bartle wished everyone Happy Holidays. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole spoke about the Town Center Christmas tree. Commissioner Norris wished everyone Happy Holidays. Commissioner Waters spoke about hardships and urged everyone to count their blessings. CM Corbin wished everyone Happy Holidays. Mayor Glasser wished everyone Happy Holidays. ADJOURNMENT The meeting was adjourned at 8:19 PM. Attest: le � 11/SDI Donna L. Bartle, City Clerk Date Approved: 3 ZbADZ 2. Ellen Glasser, Mayor Regular City Commission December 13, 2021