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11-30-21 BMRC Adopted MinutesROLL CALL: Present: Also Present: MINUTES Board Member Review Committee (BMRC) Tuesday, November 30, 2021 - 6:00 PM City Hall, Commission Chamber CALL TO ORDER g Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Stephen Ditamore, Committee 'Member Kenneth Reeves. Comtnittee Member Pamela White, Committee Member Donna Bartle, City Clerk WO Jane Stevens, CARAC Member An Oskarsson, ('AR/(' 'Member . APPROVAL OF MINUTES A. Approve Minutes of the Board Member Review Committee meeting of October 26 2021. ACTION: Approve the October 26, 2021 minutes as written. Motion: Pamela Ifhite Second: Kenneth Reeves Brittany Norris For Stephen Ditamore For Kenneth Reeves (Seconded By) For Pamela White (Moved By) For Motion passed 4 to 0. 2. PUBLIC COMMENT' There were no public comments. DISCUSSION ON CULTURAL, ARTS ANI) RECREATION Ai)VIS COMMITTEE (('ARAC) A. BMRC' Discussion (with input from CARA( members) (...'..,\RAC Member Jane Stevens joiried the meetinu to participate in the discussion about CARAC. (../'ornmissioner Norris reported on her conversation with Curtis Eastman and noted she invited him to attend, Board Member Review Committee (BM R(:) November 30, 2021 There was discussion about attendance problems, the Committee's structure, the need to restructure, meeting frequency, responsibilities, involvement in and number of events, the possible use of scrumwise, survey results, and marketing needs. Commissioner Norris agreed to ask Deputy City Manager Hogencamp to discuss marketing ideas with CARAC members. (CARAC Member An Oskarsson joined the discussion at 6:28 p.m.) Commissioner Norris explained the next steps for providing feedback and recommendations :for the Commission to consider. -Ihe following ideas ‘vere discussed: Clarify language regarding absences; excused vs. unexcused Schedule future meetings during their meetings Soliciting feedback from resigning members Electing a new chair Having a volunteer list Establishing a process for selecting, scheduling, and assigning events Clarifying staff liaison/leadership roles Restructuring Addressing quorum issues by removing and replacing members Commissioner Norris reiterated her plan to speak to Deputy City Manager Hogencamp about marketing and agreed to have a discussion with City Manager Corbin about stalling needs. Commissioner Norris suggested that CARAC come up with a list of recommendations and priorities and report them to the Commission as a whole. She advised she would handle looking into why some recent members resigned. The Committee discussed Member Searsarid Chair Curtis' absences. 13. Public Comment There were no public comments. C. Recommendation 'there was a brieldiscussion about resolutions governing CARAC and ('ARAC minutes. The Committee stanmarized its informal recommendations as follows: • Clarify meeting schedule at times accessible to the citizens • Make leadership changes; select a chair that understands the time commitment, responsibility to serve on the BMRC, and skill set to look for \Ahen recommending new members. • Agree to an annual plan with a set number of events Board Member Review Committee (BM R(.7) November 30, 2021 4. OTHER BUSINESS Attest: A. Schedule next meeting. The Co 'e discussed the possibility of scheduling a meeting in December. They decided to have City Clerk Bartle propose meeting dates in January and check with everyone on their availability. AD. OURNMENT The meeting adjourned at 7:42 p.m. 7vn-4 k/4 Donna L. Bartle, City Clerk Date Approved: Brittany Norris, Commissioner/Chair Board Member Review Committee (BMRC) November 30, 2021