11-30-21 BMRC Adopted MinutesROLL CALL:
Present:
Also Present:
MINUTES
Board Member Review Committee (BMRC)
Tuesday, November 30, 2021 - 6:00 PM
City Hall, Commission Chamber
CALL TO ORDER
g
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5
Stephen Ditamore, Committee 'Member
Kenneth Reeves. Comtnittee Member
Pamela White, Committee Member
Donna Bartle, City Clerk WO
Jane Stevens, CARAC Member
An Oskarsson, ('AR/(' 'Member
. APPROVAL OF MINUTES
A. Approve Minutes of the Board Member Review Committee meeting of October 26
2021.
ACTION: Approve the October 26, 2021 minutes as written.
Motion: Pamela Ifhite
Second: Kenneth Reeves
Brittany Norris For
Stephen Ditamore For
Kenneth Reeves (Seconded By) For
Pamela White (Moved By) For
Motion passed 4 to 0.
2. PUBLIC COMMENT'
There were no public comments.
DISCUSSION ON CULTURAL, ARTS ANI) RECREATION Ai)VIS
COMMITTEE (('ARAC)
A. BMRC' Discussion (with input from CARA( members)
(...'..,\RAC Member Jane Stevens joiried the meetinu to participate in the discussion about
CARAC. (../'ornmissioner Norris reported on her conversation with Curtis Eastman and
noted she invited him to attend,
Board Member Review Committee (BM R(:)
November 30, 2021
There was discussion about attendance problems, the Committee's structure, the need to
restructure, meeting frequency, responsibilities, involvement in and number of events,
the possible use of scrumwise, survey results, and marketing needs. Commissioner
Norris agreed to ask Deputy City Manager Hogencamp to discuss marketing ideas with
CARAC members.
(CARAC Member An Oskarsson joined the discussion at 6:28 p.m.)
Commissioner Norris explained the next steps for providing feedback and
recommendations :for the Commission to consider. -Ihe following ideas ‘vere discussed:
Clarify language regarding absences; excused vs. unexcused
Schedule future meetings during their meetings
Soliciting feedback from resigning members
Electing a new chair
Having a volunteer list
Establishing a process for selecting, scheduling, and assigning events
Clarifying staff liaison/leadership roles
Restructuring
Addressing quorum issues by removing and replacing members
Commissioner Norris reiterated her plan to speak to Deputy City Manager Hogencamp
about marketing and agreed to have a discussion with City Manager Corbin about
stalling needs.
Commissioner Norris suggested that CARAC come up with a list of recommendations
and priorities and report them to the Commission as a whole. She advised she would
handle looking into why some recent members resigned. The Committee discussed
Member Searsarid Chair Curtis' absences.
13. Public Comment
There were no public comments.
C. Recommendation
'there was a brieldiscussion about resolutions governing CARAC and ('ARAC minutes.
The Committee stanmarized its informal recommendations as follows:
• Clarify meeting schedule at times accessible to the citizens
• Make leadership changes; select a chair that understands the time commitment,
responsibility to serve on the BMRC, and skill set to look for \Ahen
recommending new members.
• Agree to an annual plan with a set number of events
Board Member Review Committee (BM R(.7)
November 30, 2021
4. OTHER BUSINESS
Attest:
A. Schedule next meeting.
The Co 'e discussed the possibility of scheduling a meeting in December. They
decided to have City Clerk Bartle propose meeting dates in January and check with
everyone on their availability.
AD. OURNMENT
The meeting adjourned at 7:42 p.m.
7vn-4 k/4
Donna L. Bartle, City Clerk
Date Approved:
Brittany Norris, Commissioner/Chair
Board Member Review Committee (BMRC)
November 30, 2021