10-25-21 - Handout 2- C. Varian City of Atlantic Beach Job Description
(Completed by HR)
Job Title: City Clerk New: X Recl:
Reports to (Title): City Commission Job Code: 32700
Department/Division: City Commission Grade: N/A
Appointed Position FLSA: Exempt
GENERAL SUMMARY:
Performs complex skilled clerical, professional and intermediate administrative work as City Clerk; does related
work as required. Work is performed under the general supervision of the City Commission and City Manager.
Establishes and implement goals, objectives, and priorities for the City Clerk's Office; performs other complex
administrative and clerical work of a diverse nature that may require in-depth knowledge of the organization,
programs, policies and procedures of the assigned area and a general knowledge of other City programs. Work
involves decision-making ability, tact, composure, flexibility, communication skills, and management and
supervisory ability.
Supervises two administrative employees.
DUTIES AND RESPONSIBILITIES:
• Serves as Clerk to City Commission;
• Prepares and maintains official City records and files;
• Maintains and updates the City Code;
• Conducts municipal elections;
• Oversees preparation of an agenda with supporting documents for meetings of the City Commission
• Attends all regular and special meetings of City Commission, takes notes and records official actions;
• Prepares detailed minutes of meetings;
• Disseminates information as necessary about activities, findings, or decisions of the City Commission;
• Oversees preparation of an agenda with supporting documents for meetings of the Code F for cap ei t Board;
• Prepares detailed minutes of Code Enforcement Board meetings and follows up as necessary wi
correspondence and findings of fact;
• Attests official contracts and documents;
• Prepares certifications and extracts from minutes;
• Prepares legal advertising and official notification of City Commission meetings/public hearings;
• Prepares and updates ordinances and resolutions;
• Oversees records management, retention and destruction in accordance with state regulations;
• Oversees document imaging program and maintains records index system;
• Participates in and supervises the issuance of occupational licenses and lien certificates;
• Coordinates voter registration activities with county election officials;
• Performs clerical and office duties; operates standard office equipment including personal computer;
• Handles all types of inquiries, questions, and requests for public records from other agencies and the general
public including such from hostile and/or irate individuals; follows up as necessary;
• Composes and types correspondence, uses PC-based word processing software to process letters, forms,
reports, schedules, manuals, booklets, requisitions, and related paperwork; types information or enters data
into computer;
• Performs research; retrieves records and data for reports; assists in the preparation and maintenance of
records;
• Prepares City Tideviews newsletter;
• Performs related duties as assigned.
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City of Atlantic Beach Job Description
Education and Experience:
• Baccalaureate in Business Administration or a related field acceptable to the City Commission;
• Two years of experience in public administration satisfactory to the City Commission;
• In lieu of the required baccalaureate degree, the City Commission may, in its discretion, accept four
additional years of acceptable experience in public administration or a related field of public or private
service.
Licenses and/or Certificates:
None required.
Knowledge, Skills, and Abilities:
Thorough knowledge of the functions and organization of the City government; thorough knowledge of the rules
of order related to public hearings; thorough knowledge of the City's Charter and City Code; general knowledge
of voter registration laws and procedures; thorough knowledge of elections processes, procedures, laws, rules
and regulations; thorough knowledge of standard office management practices, procedures, filing systems,
equipment, and office assistance techniques. Knowledge of business English, spelling, grammar, composition,
and arithmetic. Skill in the use of a personal computer. Ability to research and prepare correspondence
including letters, memorandums, reports, and resolutions.
Ability to maintain confidential information and materials. Ability to operate various office equipment such as
typewriter, PC, copier, etc. Ability to take and transcribe dictation using recording and transcribing equipment.
Ability to work independently, with little or no supervision, and under pressure with short deadlines. Ability to
supervise a clerical staff. Ability to deal tactfully and courteously with other agencies, the public, and employees.
Ability to handle all types of inquiries, questions, and complaints from other agencies and the general pubic to
include such from hostile and/or irate individuals. Ability to follow-up as necessary.
WORKING CONDITIONS:
The physical conditions that apply to the Worker in this job are described as follows:
X None: The worker is not substantially exposed to adverse environment conditions: job likely consists
of typical office work or administrative work.
The worker is subject to inside environmental conditions: protection from weather conditions but
not necessarily from temperamental changes (i.e. warehouses, covered loading docks, garages,
etc).
The worker is subject to outside environmental conditions: no effective protection from the
weather.
The worker is subject to extreme cold: temperatures below 32 degrees for periods of more than
one hour.
The worker is subject to extreme heat: temperatures above 100 degrees for periods of more than
one hour.
The worker is subject to noise: there is sufficient noise to cause the workers to shout in order to be
heard above the surrounding noise level.
The worker is subject to vibration: exposure to oscillating movements of the extremities or whole
body.
The worker is subject to hazards: includes a variety of physical conditions, such as proximity to
moving mechanical parts, electrical current, working on scaffolding and high places or exposure to
chemicals.
The worker is subject to atmospheric conditions: one or more of the following conditions that
affect the respiratory system or the skin: fumes, odors, dust, mists, gases or poor ventilation.
The worker is subject to oils: there is air and/or skin exposure to oils and other cutting fluids.
The worker is required to wear a respirator.
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City of Atlantic Beach Job Description
PHYSICAL ACTIVIITES:
Essential physical activities:
Climbing Balancing Stooping Kneeling Crouching Crawling
X Reaching X Standing X Walking Pushing Pulling Lifting
X Fingering Grasping Feeling X Talking X Hearing X Driving
X Repetitive Motion
Other (list):
MATERIALS AND EQUIPMENT:
Machines, tools, equipment, electronic devices, software, etc. used by position:
Camera/photographic equipment
Cleaning supplies
Commercial vehicle
X Data processing equipment
Handcart
Hand tools
X Headset
X Office equipment (desk, chair, phone, etc.)
X Office machines (copier, facsimile, calculator, cash register, etc.)
X Office supplies (pens, staplers, pencils, etc.)
Packaging materials (boxes, shrink wrap, etc.)
X PC equipment (monitor, keyboard, printer, etc.)
X PC software
Public safety equipment (firearms, radar, radio, mobile video systems, etc.)
Other (list): Dictaphone, scanner
DISCLAIMER: The above information on this description has been designed to indicate the general nature and
level of work performed by employees within this classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties and qualifications required of employees assigned to this job.
For Office Use Only
Initial Date: July 2004
Revision Date: n/a
Previous Revision Date: n/a
Previous Title: n/a
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