09-13-21 Regular Commission Meeting Adopted MinutesMINUTES
Regular City Commission Meeting
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Monday, September 13, 2021 - 6:30 PM
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INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk
Bartle called the roll.
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5
Also Present: Shane Corbin, City Manager (CM)
Donna Bartle, City Clerk (CC)
Brenna Durden, City Attorney (CA)
1 APPROVAL OF MINUTES
IA. Approve minutes of the Town Hall meeting held on April 10, 2021.
The minutes were approved as submitted.
2 COURTESY OF FLOOR TO VISITORS
2A. Knights of Columbus Council 14866 presentation of Coats to Kids to The City of
Atlantic Beach Police Department.
Commander Layson recognized the contributions to the community of the Knight of
Columbus Council 14866. For years, the group has graciously donated winter coats to
the youth in the community centers of Atlantic Beach. She introduced Knights of
Columbus representatives, Jimmy Hundley and James Johnson. Mr. Hundley spoke
about the program and informed the Commissioners that the coat contribution had
increased from 24 to 36 coats. Mayor Glasser expressed her gratitude.
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of
the Floor to Visitors. City Clerk Bartle called each speaker to the podium.
Erin Allen and Melanie Stimler spoke on behalf of the Friends of Atlantic Beach
Elementary requesting funds for the installation of new ADA -compliant playground
Regular City Commission
September 13, 2021
equipment which will provide for unique play experience for children 7-12 years old. A
letter was provided to the Commission and City Manager Corbin (which is attached
hereto and made part of this Official Record as ATTACHMENT A).
Lynn Richards spoke regarding parking concerns in the area near 17th and Beach
Avenue. She reported on an accident involving a car and child as a result of a parked
vehicle on the corner obstructing visibility.
Jim Wheatley expressed concerns about developer's use of land during new construction
compared to residents seeking additions, the acquisition of 0 Lily Street, and road paving.
ATTACHMENT A - 9-13-21
3 CITY MANAGER REPORTS
3A. Accept the 90 -Day Calendar
There was CONSENSUS to accept the 90 -Day calendar.
3B. Letter of Re-election to the Board of Directors of the Florida League of Mayors.
CM Corbin reported Mayor Glasser's re-election to the Board of Directors of the Florida
League of Mayors.
3C. August Financial Report Information
FD Burns answered questions from the previous Commission meeting regarding the
August Financial Report.
CM Corbin added that the $200K (FDOT) was for Mayport Road engineering and design
of the greenway section from Atlantic Boulevard to Dutton Island Road.
3D. 0 Lily Street
CM Corbin spoke about the buried trash on 0 Lily Street. He gave a brief history of the
land being a past landfill. There is a complexity on the remediation of the site since the
landfill is too deep and no one has an idea on what is really down there. The appraiser
proposed to take that amount of the remediation off the asking price of the lot and
proposed a counter offer to the land owner. He also commented that it will be difficult
to build on the north side of the lot. He explained his recommendation to purchase that
section for around $200K, as the property is still worth something.
Commissioner Waters expressed concerns about the hazardous toxic waste infecting the
aquifer and believed that the property is not buildable. He asked if there is still flooding
in the area despite the city's efforts and Public Works Director Scott Williams confirmed.
Commissioner Bole asked if the property owner was in violation of the law. CM Corbin
stated that it was legal when the dumping occurred.
Regular City Commission
September 13, 2021
Commissioner Kelly commented that the trash is 12 feet down and we would not be
going down that far and suggested a price reduction. She suggested offering the
landowner a fair amount and letting it flood.
Commissioner Norris wanted to know if this site can be subdivided and suggested asking
for quotes from other companies that can do remediation. She also asked CA Durden
about the legal implications if the City decides to move forward with this purchase and
suddenly the toxic waste leaks out. CA Durden explained the legal responsibilities of the
City as the owner. Commissioner Norris asked for a better estimate of the cost of the
property.
Mayor Glasser reminded the Commission about their response to due diligence. North
Florida Land Trust deals with Atlantic Beach and may get a recommendation from them.
CA Durden explained language in the contract about moving forward unless the City
asked for an extension. Discussion ensued regarding the amount the Commission is
willing to spend.
There was consensus to ask for a 30 -day extension.
4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4A. Constitution Week Proclamation (Mayor Glasser)
Mayor Glasser reported on the proclamation for Constitution Week.
411. 20th Anniversary of 9-11 Proclamation (Mayor Glasser)
Mayor Glasser reported presenting the proclamation to Fire Station 55 and the Police
Department during the 9-11 remembrance ceremony.
4C. Mayor's Special Advisory Committee (per Section 8, Charter) (Mayor Glasser)
Mayor Glasser explained her proposal for establishing a Mayor's Advisory Council on
Health and Well -Being, as she referred to her handout (which is attached hereto and
made part of this Official Record as Attachment B). She requested staff prepare and
bring back a Resolution for approval at the next meeting or the one after that. Mayor
Glasser invited the Commissioners to designate someone from their district and submit
the names to the City Manager.
ATTACHMENT B - 9-13-21
4D. Special Pay (Mayor Glasser)
Mayor Glasser reported on the status of CC Bartle's request for Special Pay, noting over
$27,000 was budgeted, but was not yet discussed. Mayor Glasser explained, in order for
it to be paid out, it has to be approved by the Commission. She asked whether or not the
Commission would want to do it during the current budget year. She explained it is not
to be confused with back pay for cost of living or any contract negotiation that may be
underway for CC Bartle's contract moving forward.
Regular City Commission
September 13, 2021
HR Director Varian explained the request, the past leave cash -in program, and the current
procedure for excess leave over 680 hours. She reported that CC Bartle has over 680
hours of leave and is asking that she be paid for leave instead of losing it. She explained
her review of the contract and the employee manual. She also reported having other
employees wanting to buy down their leave.
Mayor Glasser spoke about the movement to review CC Bartle's contract moving
forward and the option to address the request during those contract negotiations. HR
Director Varian confirmed plans to review and update the contract, noting it had only
been amended once. CM Corbin mentioned bringing back a resolution and contract at
the next meeting.
CC Bartle confirmed having met with HR Director Varian and explained the previous
change to her contract. She clarified her request and explained the history and reasons
for requesting a payout of 680 hours of leave. She spoke about the timing of the request,
noting the possibility of losing hundreds of leave hours and also the budget for it, unless
it is budgeted for next year. Mayor Glasser noted there could be a budget modification.
Commissioner Bole reminded the Commission about his previous request to look into
her contract, as a Charter Officer. He reported recommending to CC Bartle that she
renegotiate her contract to reflect not as much leave and higher salary and believes that
to be the fix.
Mayor Glasser noted the issue is that we are dealing with this at the end of the budget
year, so it's not optimal for timing of a review process. HR Director Varian explained
CC Bartle's leave accrual, leave balance, and her needing to take at least 6.5 weeks each
year in order to stay ahead.
Commissioner Norris commented about the need for an updated contract and questioned
HR Director Varian about when it will be brought to them. HR Director Varian reported
having it on her pending list for about three years, She indicated that as an attorney, she
could draft one easily, but needs to know what CC Bartle wants. Commissioner Norris
expressed her desire to resolve the contract negotiations by the end of the year. There
was discussion about what has been drafted so far.
Mayor Glasser proposed addressing the contract negotiations by the end of the year and
doing a budget modification, if needed. She noted a lack of communication at the staff
level and requested that HR Director Varian and CC Bartle work together on updating
the contract and for Commissioners to provide them with any input they may have. HR
Director Varian reported on research she has done and documents received by CC Bartle
and believed a contract can be done quickly.
Mayor Glasser asked that the Commission decide what to do about the Special Pay
request.
CM Corbin requested a target date to bring back a contract and suggested two meeting
cycles. Mayor Glasser agreed with the timeline.
Regular City Commission
September 13, 2021
HR Director advised the Commission that CC Bartle's retro pay increase will be on the
next agenda.
Mayor Glasser indicated she is not inclined to approve the special pay for this year due
to the precedence it sets and noted that if it's in the new contract, and we want to look at
it again, she would be open to it. She explained not wanting to answer to others about
why they are not able to cash theirs out.
Commissioner Norris indicated leaning that way too, mainly because it's so late in the
game.
Commissioner Kelly commented about it being too long since it's been carried over, and
spoke about wanting to give a budgetarily-reasonable, one-time special, good deal
payment. She also commented about offering leave to employees so they can take
vacations and come back raring to go. She noted CC Bartle's dedication and reluctance
to abandon her job. She stated we want her to take leave, but there are so many things
she accomplishes for us. Commissioner Kelly suggested getting a deputy to share the
work load so the city clerk can take a vacation.
Commissioner Bole commented about it being dangerous to say "one-time, good deal"
because you have to look across the board here for the other repercussions. He believes
that when CC Bartle gets a new contract, it will be laid out and delineated exactly as a
Charter employee.
Commissioner Waters spoke about this setting a precedence and agreed with negotiating
it with the contract.
Mayor Glasser reported the consensus to not do the special pay at this time. She
apologized to CC Bartle and added that anything goes during contract renegotiations,
noting this could be brought back and done retroactively. She explained not wanting to
do it now without having a new contract in front of them and because of it being so late
in the budget process.
Commissioner Norris confirmed with CM Corbin that the targeted date for the
renegotiated contract is two meeting cycles.
Mayor Glasser spoke about valuing CC Bartle's service and wanting to address the equity
issue moving forward.
CC Bartle asked if it was up to the city manager to decide if she loses her leave.
Mayor Glasser explained that CM Corbin manages the work force and if that is
something to be address as to who approves that, that is also up for negotiation. She
believed that it is the city manager's duty and not the Commission's.
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September 13, 2021
Commissioner Norris asked that since the city manager and city clerk are both Charter
Officers, technically wouldn't this put the city manager in a strange position. CM Corbin
confirmed it puts him in a very awkward position.
Commissioner Norris asked for clarification that the city manager is not making that
judgement call, but rather the Commission is; technically CC Bartle is our employee.
Mayor Glasser asked if they can talk about it in the context of contract negotiations.
Commissioner Norris believed that the question was about the leave currently and that
by the time the contract comes back, this question will be over.
CM Corbin explained that the question raised by CC Bartle was not about whether she
will get a payout, but will she lose the leave she hasn't used. CC Bartle requested that,
while they wait on the contract negotiations to clarify it, could the Commission give
guidance to not use the same process as everyone else where the city manager determines
if she loses her leave.
Mayor Glasser explained she was not comfortable with that, absent additional
information, because of the past practice of being like everyone else and asked CC Bartle
if she was the only person in this situation in the whole city. CC Bartle confirmed she
was because her contract was done way before the new policy. Mayor Glasser reiterated
that she is not comfortable making that decision tonight.
Commissioner Norris suggested wrapping it up in the contract negotiations. She
explained that it has been seventeen years and the city clerk is being treated differently
because of policy changes.
Commissioner Reports
Commissioner Bole spoke regarding the construction permitting process and how it is
an arduous process. He explained how contractors want the work, but do not want to go
through Atlantic Beach's process. He also commented on the concerns raised during
Courtesy of the Floor about developers, noting he does not believe they get any more
help than private citizens, but you do need to have the right documentation and know
what you're doing.
Commissioner Kelly spoke about a late request from ESC for funding various ESC
projects. She explained that the Tree Code requires us to have a tree technical manual
and the ESC wants access to a tree trimmer. She proposed taking $10,000 out of the
Tree Fund to pay for tree trimming and developing a tree technical manual, but noted
that the ESC does not agree with that funding source. She reported $9,000 as the
requested amount for Arbor Day, Dune Protection, and Earth Day. There was a
discussion about whether it affects the budget and the best time to address the request.
Mayor Glasser suggested addressing it during the budget discussion or closing
comments.
Commissioner Norris requested a report on Art Republic at the next meeting; expressed
concerns about the timing of FABE's request for funding; reported she does not want to
stop road paving; addressed comments regarding their relationship with developers;
Regular City Commission
September 13, 2021
6
7
spoke about Jacksonville Beach finding weekend code enforcement helpful and she
requested information on the cost to have weekend code enforcement. CM Corbin
agreed to look into options.
Commissioner Waters responded to the public comment regarding the teenager hit by
a car. He further explained the issues and requested that the Commission decide next
steps such as no parking signs or painting the spots. He asked for an update on paid
parking and CM Corbin provided the information. He commented on the funding request
from Friends of Atlantic Beach Elementary (FABE) and agreed with the comments about
the timing. Commissioner Kelly explained the City gives $6,000 annually for mowing
the lawn. CM Corbin explained they leave the equipment, track, and playground open
to residents on evenings and weekends per the agreement with them. There was a brief
discussion about the agreement with FABE.
Mayor Glasser spoke about the parking issue on 17th Street and Beach Avenue and
noted the necessity to report incidents to the police. She explained past issues with
construction companies. She spoke about FABE's funding request, noting other
expenses paid for by the City. She commented about the congestion on Sherry Drive and
reported the steps being taken to assist. She explained that some of the money budgeted
for a traffic engineer may go to taking a look at that. She spoke about the recent passing
of Tommy Hazouri and Dan Watts and expressed her condolences.
UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
CONSENT AGENDA
None,
COMMITTEE REPORTS
7A. New Appointment to the ESC (Commissioner Norris)
Commissioner Norris spoke about Mr. McHan and reported the Board Member Review
Committee's recommendation as detailed in the agenda packet.
ACTION. Appoint Christopher McHan to serve as the (#6 position) At -Large Member on the
Environmental Stewardship Committee to fill the unexpired term ending December 31, 2021.
Motion: Candace Kelly
Second: Bruce Bole
Bruce Bole (Seconded By)
For
Candace Kelly (Moved By)
For
Ellen Glasser
For
Michael Waters
For
Brittany Norris
For
Motion passed S to 0.
Regular City Commission
September 13, 2021
8 ACTION ON RESOLUTIONS
8A. Resolution No. 21-49
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING AN
AMENDMENT TO THE 2019-2022 COASTAL FLORIDA POLICE BENEVOLENT
ASSOCIATION CONTRACT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AMENDMENT.
Mayor Glasser read the Resolution by title.
CM Corbin and HR Director Varian explained the Resolution as detailed in the agenda
packet.
Sergeant Chase Jamison spoke about the successful union negotiations and the
importance of the resolution for helping with recruitment and retention. He thanked the
Commission for addressing their needs. He answered questions about the difference
between SWAT and the City's Special Response Team and confirmed that both Neptune
Beach and Jacksonville Beach have SWAT.
ACTION. To adopt Resolution No. 21-49.
Motion: Brittany Norris
Second. Michael Waters
Michael Waters (Seconded By)
For
Brittany Norris (Moved By)
For
Ellen Glasser
For
Bruce Bole
For
Candace Kelly
For
Motion passed S to 0.
Mayor Glasser acknowledged body cameras being worn and requested an update at a future
meeting.
8B. Resolution No. 21-50
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC
WORKS DEPARTMENT TO PURCHASE A 2022 INTERNATIONAL CV515 SFA DUMP BOX
TRUCK.
Mayor Glasser read the Resolution by title.
CM Corbin showed a photo of the truck being requested by Public Works. He explained
the funding was not officially in this year's budget, but they have found funding from a
variety of sources that were going unused.
Regular City Commission
September 13, 2021
PWD Scott Williams reported on the need for the truck as detailed in the agenda packet
and answered questions regarding the driver, cost, and the current staffing shortages.
CA Durden proposed a change to the wording of the last Whereas clause to clarify that
it is a budget transfer instead of a budget mod.
ACTION. To approve Resolution No. 21-50 with an amendment to the last Whereas, changing
the word "mod" to "transfer".
Motion: Candace Kelly
Second. Michael Waters
Ellen Glasser
For
Bruce Bole
For
Michael Waters (Seconded By)
For
Candace Kelly (Moved By)
For
Brittany Norris
For
Motion passed S to 0.
PW Director Williams confirmed the truck will be white.
8C. Resolution No. 21-51
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE MAYOR TO
EXECUTE AMERICAN RESCUE PLAN ACT CORONAVIRUS LOCAL FISCAL RECOVERY
FUND AGREEMENT; AND PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
CM Corbin gave a brief summary as detailed in the agenda packet.
FD Burns reported that there is a deadline to return the agreement; however, she has not
been informed as to the date.
CA Durden reported there being a tremendous number of regulations, rules, and
responsibilities associated with the American Rescue Plan, but believes it is a great
opportunity for the City.
Mayor Glasser commended the Florida League of Cities for their efforts and involvement
with securing the funds.
ACTION. To adopt resolution No. 21-51.
Motion: Brittany Norris
Second. Candace Kelly
Regular City Commission
September 13, 2021
9
Ellen Glasser
For
Bruce Bole
For
Michael Waters
For
Candace Kelly (Seconded By)
For
Brittany Norris (Moved By)
For
Motion passed S to 0.
ACTION ON ORDINANCES
9A. Public Hearing and First Reading on Adoption of Ordinance No. 20-21-161,
establishing the Operating Budget for Fiscal Year 2021/2022.
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER
30, 2022.
Mayor Glasser read the ordinance by title.
CM Corbin reported a change made since the last workshop to add funds for painting
City Hall. He highlighted significant changes from last year, including funds for two
additional police officers, one additional public works employee, and very significant
capital improvement projects, especially in water and wastewater.
FD Burns presented a PowerPoint entitled Fiscal Year 21-22 Budget (which is attached
hereto and made part of this Official Records as Attachment Q. CM Corbin explained
the map of Recent Public Works Capital Projects, which illustrates how the investments
are spread across the community.
CM Corbin asked the Commission to consider whether they would like to add $5,000
for a tree inventory, $3,500 for the L.E.E.D project, and money for playground
equipment.
Mayor Glasser opened the public hearing. No one wished to speak. Mayor Glasser
closed the public hearing.
Mayor Glasser requested that sustainability projects be coded on the capital
improvement chart. There was discussion on the Environmental Stewardship
Committee's (ESC) funding requests and whether to add additional funds to the planning
department budget or use money from the Tree Fund.
Commissioner Norris spoke in favor of the tree inventory and outreach for L.E.E.D. and
for both to come out of the Tree Fund, or to have the tree inventory funded by the Tree
Fund and the other from the planning department budget.
Commissioner Bole spoke in favor of funding the tree inventory using the Tree Fund and
outreach for L.E.E.D. using planning department budget.
Regular City Commission
September 13, 2021
Mayor Glasser reported the ESC's efforts to protect the Tree Fund and spoke in favor of
adding the funds to the planning department budget for both.
Commissioner Kelly reiterated that the ESC is against using the Tree Fund, but explained
there is $100,000 in the Tree Fund; we've put trees in the obvious spots and would like
to put the money to work.
Commissioner Waters was undecided at this time.
CA Durden spoke about adopting a resolution for approving expenditures from the Tree
Fund and using the budget process for funding through the planning department budget.
Comments were made about needing a cut-off date for requesting funds and asked CM
Corbin to make that clear next year.
Discussion ensued about the funding request from Atlantic Beach Elementary. There
was consensus to not include additional funding during this budget cycle.
CM Corbin reported his understanding of what was decided and there was further
discussion about funding projects through the Tree Fund.
There was consensus to use $5,000 from the Tree Fund for the tree inventory and add
$5,000 to the planning budget for funding outreach projects.
ATTACHMENT C - 9-13-21
ACTION: Approve on Ordinance No. 20-21-161 on the first reading.
Motion: Brittany Norris
Second: Michael Waters
Motion passed unanimously 5 to 0.
Mayor Glasser clarified that the budget ordinance will come back in two weeks for a final
reading with a recommendation on additional funding to support the ESC's recommendations.
9B. ORDINANCE NO. 90-21-246, Public Hearin e and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF
DUVAL, STATE OF FLORIDA, AMENDING THE FUTURE LAND USE MAP
OF THE 2030 COMPREHENSIVE PLAN TO CHANGE THE DESIGNATION
OF THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM
RESIDENTIAL LOW DENSITY (RL) AND RESIDENTIAL MEDIUM DENSITY
(RM) TO RESIDENTIAL HIGH DENSITY (RH); PROVIDING FINDINGS OF
FACT; REQUIRING RECORDATION; AND PROVIDING AN EFFECTIVE
DATE.
Regular City Commission
September 13, 2021
10
Mayor Glasser read the Ordinance by title.
CM Corbin gave a summary of Ordinance No. 90-21-246 as detailed in the agenda
packet.
Mayor Glasser opened Public Hearing. No one wished to speak. Mayor Glasser closed
the Public Hearing.
CM Corbin answered questions regarding safeguards for ensuring the high-density
development adheres to land use designations and issues about affordable housing.
Mayor Glasser reminded everyone that the owner indicated he could add five units with
this change, but did not plan to do that for five to ten years. Any improvements he makes
now, will be on the existing units and will be a big improvement.
ACTION: Approve on Ordinance No. 90-21-246 on the final reading.
Motion: Brittany Norris
Second. Candace Kelly
Ellen Glasser
For
Bruce Bole
For
Michael Waters
For
Candace Kelly (Seconded By)
For
Brittany Norris (Moved By)
For
Motion passed S to 0.
MISCELLANEOUS BUSINESS
10A. JTA/City of Atlantic Beach MOA - Transit Shelter
Mayor Glasser provided an update on her request for an additional transit shelter at an
existing bus stop. She explained the cost would be about $19K, but is working with
Jacksonville Transportation Authority (JTA) to see if they would absorb some of the
cost. After getting the Memorandum of Agreement (MOA) she learned that the site
identified in front of McDonald's does not have the line of site and distance between
driveways that is required for a transit shelter. She is looking into other potential sites
and requested that the Commission grant permission to sign the MOA with a change to
the language for the location to be "a station to be determined".
There was consensus to authorize Mayor Glasser to execute the MOA; however, CA
Durden mentioned it needing a resolution. It was decided that the consensus would allow
it to put in the budget, and a resolution would be brought back once they know the
location.
Regular City Commission
September 13, 2021
11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
There were no comments.
12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Bole reported that the current garbage collection company is doing a great job
and providing on-time service.
13 ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:57 P.M.
Attest:
Donna L. Bartle, City Clerk
Date Approved: 412-6- -
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Elfefi4dlasser, Mayor
Regular City Commission
September 13, 2021
ATTACHMENT A
September 13, 2021 MINUTES OF 9/13/21
Bear Mayor Glasser, City Commission Members and
City Manager Corbin,
The generosity of the City of Atlantic Beach (COAB) has provided meaningful
Improvements to Atlantic Beach Elementary (ABE) over the years. For example:
• COAB pays $485 monthly for landscaping in the front of ABE (44516 of FABE's
total landscaping cost).
• COAB recently helped pay for the architectural style fence installed by FABE
(significant upgrade from the chain-link fence planned by the District).
• In 2014, COAB paid $12,000 to re -pave the track.
As you know, the COAB and Duval County School Board have a mixed-use
agreement which provides that ABE will remain open after school hours and on the
weekends. Given that local residents visit the school during these times, FABE's
next planned capital project -- the Installation of new playground equipment at
ABE -- will benefit both ABE students and Atlantic Beach residents greatly.
FABE has selected playground equipment which:
• is ADA compliant;
• provides a challenging, unique play experience for children in the 7 -12 -year-
old age range (different than the experience provided by playground
equipment at other Atlantic Beach parks); and
• will be located in front of the school under beautiful shady trees and in a highly
visible spot.
r �
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t s
s
Sherry Drive
ATTACHMENT A
MINUTES OF 9/13/21
Here are the relevant details regarding funding for the project:
• Project cost is approximately $60,000 (fully installed).
• FABE has $30,000 in its capital project fund.
• FABE projects that it will raise $30,000 at its Benefactor event on 10/2/2021,
of which about half is budgeted for operating expenses.
o Annual operating expenses are $44,000, which funds a second P.E. coach, a
computer and Spanish resource teacher and the landscaping.
m With a donation of $15,000 from the COAB, FABE could have this equipment
installed in early 2022.
We understand that the COAB's budget for 2021/22 fiscal year is nearly decided.
While we are requesting $15,000 from the COAB for this project, we would
appreciate any contribution. If we are too late to obtain funds for the 2021/22
fiscal year, then we look forward to our continued collaboration on future projects.
The outdoor areas at ABE provide a lot of development opportunities, and we
know Atlantic Beach residents would enjoy any such improvements.
We are grateful for all of the support you have given us over the years. Thank you
for your consideration.
Warm regards,
Erin Allen
President of Friends of Atlantic Beach Llementary
501(c)(3) organization
ATTACHMENT B
MINUTES OF 9-13-21
E. Glasser: 9/13/21 Draft
The Mayor's Advisory Council on Health and Well -Being shall be established under Article II, Section 8, of
the Atlantic Beach Charter that provides:
"The mayor -commissioner... may appoint, from time to time, such special or select committees as in his
or her discretion he or she deems desirable to expedite the handling of the business and affairs of the
city. If
The Council is established to serve on an ad hoc basis in an advisory role to the Mayor and Commission
through the period ending November 14, 2022. It is created to support the Commission's Quality of Life
(QOL) initiative under the stated priority of Livability and our potential Blue Zones participation. The
Council is tasked to: 1) be familiar with the Blue Zones assessment and progress; 2) describe our
community in terms of the 2021 Census, demographics, and trends; 3) review community indicators
related to health and well-being; 4) identify challenges and opportunities in our community; 5) review
grant programs and efficacy of current city programs; 6) recommend ways to improve connections in the
community with service organizations; 7) create paths for philanthropy and volunteerism; 8) make
recommendations; and 9) Issue a final summary report.
Topics for review may include the following. Additional topics may be added by majority vote of the
Council and prior notice to the Commission.
Tobacco and Vaping
Alcohol Use
Healthy Food Choices
Connectivity
Fitness, Sports, and Recreation
Suicide
Opioid and Drug Use
Programs for Youth and Seniors
Equity
Housing
Schools
Art and History
Faith Community
The Mayor shall serve as a voting member and as Chair. The Council shall select a Vice -Chair. The Council
shall have no less than 5, and no more than 9 members appointed by the Mayor who reside in Atlantic
Beach, and with Input from the Commission to include members in their Districts. The Council shall meet
once monthly for training, subject matter presentations, and to decide/report on assignments. Meetings
shall be noticed to the public and shall be held preferably during the lunch hour on the second Wednesday
of each month in locations to be announced. Each member shall be expected to make contacts in our
community to expand his or her knowledge of topics selected for review and shall be responsible for one
or more sections of the final report. Three unexcused absences will result in removal of the member and
possible replacement by the Mayor with notice to the Commission. A City staff member will be assigned
to assist in scheduling, setting agendas, preparing minutes, and compiling reporting.
ATTACHMENT C
MINUTES OF 9-13-21
ATTACHMENT C
ALTLANTic BEACH MINUTES OF 9-13-21
CITY BUDGET PROCESS UWAY;
HEARINGS SEEOR SEPT. 13, SEPT. 27 '71
:,-,:
The City of Atldntic Beach is developing its budget for f isCdl year
2021-22, which begins Oct. 1, 2021. Public input to City staff and the
City Commission is welcome throughout the process.
Here is the FY 2021-22 budget workshop and public hedrinq calendar.
which is subject to chdnge=
July 22 Budget workshop; 6 p.m.
Auq. 19 Budqet workshop; 6 p.m.
Sept. 13 First of two City Commission public hearings and votes on
the budqet/mi I lage rate
Sept. 27 Second of two Cit yy Commission public hedrings and votes
on the budqet/millage rate
FOR MORE INFORMATION, OR TO PROVIDE INPUT 1'0 CITY STAFF, CALL 247•5804 OR [MAIL INFO@COAB.US.
TO PROVIDE INPUT TO THE LCITY COMMISSION, EMAIL ELECTED 0FFICIALS@COAB.US.
ALTLANTic
BEACH
ATTACHMENT C
MINUTES OF 9-13-21
FY2022 BUDGET OVERVIEW
Tillage remains at 3.2285
'ersonnel Includes:
• 3% wage increase
• Police Department - 2 new officers
• Requested Police Union Salary Adjustment
• Public Works - 1 Park Ranger
)verall revenues increased 40.2% due to grant funding in the
:nterprise Funds and the American Rescue Plan Act funds.
)verall expenditures increase 26.7% due to investment in capital
)utlay in the Enterprise Funds.
ATTACHMENT C
ALTLANTic BEACH MINUTES OF 9-13-21
FY2022 BUDGET WHAT'S NEW/CHANGED
qew:
• Budget is built using a new software platform which creates a digital budget
book which is either printed or online. The online version is interactive.
• Since the last workshop, new elements have been added such as the budget
message from the City Manager.
hanged:
• Revenue source estimates from the State were increased in the General Fun
Local Option Gas Tax Fund and Better Jax Fund.
•Two vehicle purchases in the General Fund were removed (1 in Public Safety
1 in Public Works)
• Due to the increase in revenue in the General Fund, painting of the interior �
City Hall was added.
ATLANTIC BEACH MIAT Es" FEs;>2,
J FY2022 Budget Overview
Other Sources, 16,497,409
30%
Miscellaneous Revenues,_.,
4,745,847, 9%
Judgements, Fines & Forfeits,
61,522,0%
All Funds Revenues by Source
Charges for Services,
15,323,982 , 28°%
Permits Fees &
Special
Assessments,...
Intergovernmental Revenue,
5,377,729, 10%
ATLANTIC BEACH MIA TEs"SEs'===,
FY2022 Budget Overview
Grants and Aids, 61,000, 0%
All Funds Expense by Object
Other Uses, 4,442,092 , 9%
Debt Service, 2,162
ATTACHMENT C
NTLANTicB H MINUTES OF 9-13-21
- FY22 Budget Overview
FY21 Revenues Vs. FY22 Revenues
Revenue Source FY2021-
xes $9,938,745 101,622,019
rmits, Fees & Special $1,977,609 $1,945,604
sessments
:ergovernmental $3,667,429 $5,377,729
venue
arges for Services
$14,902,618
$15,322,982
Jgement Fines &
$63,159
$61,522
rfeitures
isc. Revenues
$4,099,942
417451847
her Sources*
$4,287,257
$16,497,409
tall
$38,936,759
$5415741112
Includes Inter -Fund Transfers and Appropriation of Fund Balance
% Chan e
.•.
46.6%
2.8%
-2.6%
15.8%
248.8%
40.2%
ATTACHMENT ('
NTLANTic
B MINUTES OF 9-13-21
FY22 Budget Overview
FY21 Expenditures Vs. FV22 Expenditures
rsonnel Services
$12,232,857
$12,265,616
0.3%
)erating Expenses
$15,237,500
$15,494,246
1.7%
pital Outlay
$8,704,023
$15,101,164
73.5%
,bt Service
$2,194,694
$2,162,804
-1.5%
ants & Aids
$110,300
$61,000
-44.7%
her Uses (Interfund
$4,607,257
$9,489,286
106%
insfers & Use of Fund
lance
tal
$43,086,631
$54,574,112
26.7%
The primary reason for the increase from 2021 can be attributed to water and sewer infrastructure
improvements.
ATTACHMENT C
KTLA NBEAC H MINUTES OF 9-13-21
- - --r FY22 Budget Overview
Increase in Revenues & Expense by Fund
4Wund (OWnditur
fig`^
YoThcrease
1.16
j es)
General
.ocal Option Gas Tax
Half Cent Sales Tax
Water Utility
Sewer Utility
Sanitation
Stormwater
Building Dept.
8.1%
6.2%
49.3%
44%
28.5%
26.6%
75.8%
20%
revenues include ARPA funds and appropriation of fund balance
General
2.8%
Local Option Gas Tax
-33.4%
Half Cent Sales Tax
88.7%
Water Utility
49%
Sewer Utility
3.5%
Sanitation
16.5%
Stormwater
0%
Building Dept.
-1.3%
ATTACHMENT C
ALTLA-,,,-NTIC
BEAC
H MINUTES OF 9-13-21
FY2022 Budget O
ament!
as and
efeits,
75,0%
toverni
tevenu
9,897,
General Fund Revenues
Permits, Fees
and Special
Assessments,
925,700,6%
Cultural Arts
and Recreation General Fund Expenditures
(Includes Park
Maintenance),
1,598,139
10%
Human Seric
116,161 , 1'
ATTACHMENT C
KTLA,NTic BEACH MINUTES OF 9-13-21
- f . T,q r
FY2022 Budget Overview
General Fund Expense by Object
Capital r)l1*im., 4lr r")ti
-) oi
rrmntc nnA e„4c 51,000 , 0%
ATLANTIC BEACH MATACMENTC2
1
FY22 Budget Overview
Fund Capital Outlay By Department
General
Finance MICR Printer $6,000
Building Maintenance Re -Roof City Hall & Chambers $200,000
Building Maintenance 3 New A/C Units (Location TBD) $22,500
Public Safety -Police 3 — Replacement Vehicles $171,000
Public Safety -Police 2 Vehicles for 2 New Officers $1141000
Public Safety- Police Detective Vehicle $27,000
Public Safety -Lifeguards Grant Match for Building $75,000
Public Safety -Lifeguards ATV $20,000
Public Safety -Lifeguards Replace Radios $6,800
ATLANTIC BEACH
Beach Acres &Safety
> Diane Walkovers. 20th Sheet ADA & -I 21h Strvet
b- lifeguard Station - tluddmg Improvements
PeteStiian Safety
>t Sidewalks - State Rd, Cut'ass, Sabalo & Trrton
MWtiose Paths - Sherry Dr, 5—mal. Rd, Dutton :shod
i Lighted Crosswalk Signals-Semmole Rd and P!ua
Park Ifnp: or ^: q=PM>
Gquatkc Dog Park- Pervious 'svaiking Path
o eull Park - Play set
Dutton Island - Kayak Ramp
Donner Park - Pirk!eban Courts, tsasketbak Court Renovation
vowel: Park - Rebuib Four endges
JordanPark - easketbaR Court P.etwvation, walkway
i Russell Park - "b'"Courts S & e, Path & Shdeyralb, Basketball
Court & Restroom Penosatwn, Cabana & ADA Pxv<Table
> Tide Views Preserve - Pergola
a. Veterans Park - Pau Set
water. Park -Parking Improvements
W. 6:h Street End - Marsh Overlook
of uInclue Wiprovemenis
k. Wert Plan -H9dPfaill
Wert Side tMuRipke Roads) - Swale Rehabditatson
Seminole Rd North- Swale RehabiLtatwn
> Semmole Rd South- Dramage system PeCCnitr"co,a
Transpnftation Improvernents/Safety
i Speed Radar Sigm - Senrmole and Royal Palms
1. Francis Rd - Reconl7bon
> ABCC- Midge Rebui:d
ATTACHMENT C
MINUTES OF 9-13-21
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Y Recent Public Works Capital Projects
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ATTACHMENT C
NTLANTic BEACH MINUTES OF 9-13-21
FY22 Budget Overview
General Fund Capital Outlay By Department
hpkkCaoitall Outlav Amoun,.
4-01OZ-Ozi vow
Roads & Streets Genie Z-45 Articulating Boom Lift $901000
Roads & Streets 2 —Zero Turn Mowers $161000
Tilt Trailer for Excavator & Skid
Roads & Streets Steer $12,500
Roads & Streets 2021 Chevy Double Cab 4X4 $28,000
Park Maintenance Zero Turn Mower for Ball Fields $6,000
Park Maintenance Air Compressor $11500
Park Maintenance New Truck to Replace #59 or #P3 $28,000
Park Maintenance Polaris Ranger 1000 $27,500
ATLANTIC BEACH MIAUTCOENTC2
1
FY22 Budget Overview
:apital Projects in Other Governmental Fund,,wl�
mqz, _
Half Cent Sales Tax Fund Sidewalks Seminole Country Club $200,000
Half Cent Sales Tax Fund ROW Parking Pads w/Turf Block $50,000
Half Cent Sales Tax Fund Howell Park Turtle Bridge
Replacement $301000
Dutton Island Overlook Dock
Half Cent Sales Tax Fund Repairs $20,000
Half Cent Sales Tax Fund Dutton Island Fishing Pier $80,000
Half Cent Sales Tax Fund Dutton Island Bridge Replacement $300,000
Half Cent Sales Tax Fund 16' St. Beach Walkover $250,000
Half Cent Sales Tax Fund Carryover of Purchase of 0 Lily St. $293,833
ATLANTIC BEACH MIATACMENTC2
1
FY22 Budget Overview
;apital Projects in Other Governmental Fund.,
4
Fun
i ., .. I • , ... • Amount
• :
Capital Projects Fund Donner Rd. Improvements $2,759,669
Capital Projects Fund Milling and Paving $325,000
George St. Parking Improvements
Capital Projects Fund & Splash Pad $3711500
Capital Projects Fund Sidewalks -as need throughout City $125,000
Public Works Building
Capital Projects Fund Rehabilitation $9501000
Carryover -Community Security
Capital Projects Fund Cameras $43,000
Carryover -Police Bldg. Restroom
Capital Projects Fund Repair $62,564
Capital Projects Fund Carryover -20th St. Dune Walkover $184,635
ATTACHMENT C
ATLANTic B MINUTES OF 9-13-21
FY22 Budget Overview
Capital Projects in Other Enterprise Funds
MIN
Sanitation Fund Clam Truck
Stormwater Easements
Stormwater Re -Establish Seminole Ditch Bank
Dutton Island Rd. Draining
Stormwater Improvements
Stormwater Carryover Aquatic Gardens
Stormwater Creek Restoration Pilot Project
$150,000
$5,000
$7,000
$70,000
$2,365,938
$50,000
ATTACHMENT C
NTLANTic B MINUTES OF 9-13-21
FY22 Budget Overview
American Rescue Plan Act (ARPA)
City of Atlantic Beach is allon-Entitlement Unit due to the
population being below 50K
Will receive funds directly from the State of Florida in two
allotments.
The City has been awarded a total of $6,947,842.
will be $3,473,921 possibly before the end of the
and another $3,473,921 one year after that.
• Allowable Uses applicable to the City
The first allotme
current fiscal yec-
• Revenue Loss
• Investments in Infrastructure (Utilities and Broadband)
ATTACHMENT C
NTLA NBEACH MINUTES OF 9-13-21
FY22 Budget Overview
ARPA Uses in FY22
I Infrastructure Type
roject
III
Donner Rd. Improvements Stormwater $32
Water $14
Sewer $28
NTP#2 Modernization — Design & Engineering Water $17
retrofit High Priority Wells Vulnerable to Flooding Water $2
onstruct 850 LF or 12" PVC WM Ocean Walk 10" WM to Sherry Dr. Water $12
utoff
onstruct 1,850 LF of 12" PVC WM Sherry Dr. Cutoff to Pioneer Dr. Water $27
onstruct 1,300 LF of 12" PVC WM Pioneer Dr. to Wonderwood DR. Water $19
ATTACHMENT C
ATLANTic BEACH MINUTES OF 9-13-21
FY22 Budget Overview
ARPA Uses in FY22
Project Infrastructure
•- . .
2 101i E
Replacement of Clay Service Lines for Selva Marina, Oak Harbor and Sewer $20
Park Terrace Services
Retrofit 14 High Priority LS Vulnerable to Flooding Sewer $27
Upsize Headworks line to Influent Basin Sewer $3S
SB64 Compliance -Engineering Study to determine options for Sewer $10
removing river discharge
Re -Establish Seminole Ditch Bank Stormwater $
)utton Island Rd. Drainage Improvements Stormwater $7
evenue Loss $90
OTAL: $3,46