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10-11-21 Regular Commission Meeting Adopted MinutesMINUTES Regular City Commission Meeting Monday, October 11, 2021 - 6:30 PM �i>r Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) 1 APPROVAL OF MINUTES IA. Approve minutes of the July 17, 2021 Town Hall meeting. 1B. Approve minutes of the May 6, 2021 Commission Workshop. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. Proclamation in Recognition of National Breast Cancer Action Month. Mayor Glasser reported on a meeting she had with local mayors and Councilman Diamond regarding Breast Cancer Action Month and Pink Ribbon Jax's efforts to raise money for mammograms for women who cannot afford to get them. She mentioned the pink flags and lighting outside in honor of Breast Cancer Action Month. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Tiffany Bailey spoke regarding a shooting that occurred on Oct. 1 along Dutton Island Road and through her neighborhood at Paradise Preserve. She expressed ongoing safety concerns and Regular City Commission October 11, 2021 requested assistance in protecting the citizens along Dutton Island Road including increased Police presence, additional street lights, and speed bumps. Michael Hoffmann spoke about an email he sent to the Commission regarding an incident he called an aural assault. He referred to a map as he reported seven hours of loud music coming from bass instruments in a shed approximately 375 feet away from his house, during which he had no peace. He requested a remedy for the noise pollution. He also spoke about other impacts to his neighborhood since the flyover was built. Shari Townsend spoke about the need for road improvements in the area of West 9th and Begonia Street and provided photos. Ms. Townsend questioned who she should contact about why it is against the law to park on Rose Street. Mayor Glasser requested that she speak to the police chief regarding parking and explained that staff would follow up with her about her road concerns. Meade Marston -Copeland spoke regarding resiliency and the increase in Florida's population and the effects it will have on water supply. She suggested having a discussion about ways to help conserve water and limit lawn watering. She expressed concerns about those pesticides containing Glyphosate and requested a ban on the use of Glyphosate. Mayor Glasser requested that Chief Gualillo speak to Ms. Bailey and Ms. Townsend. Mayor Glasser closed Courtesy of the Floor to Visitors. 3 CITY MANAGER REPORTS 3A. Accept the 90 -Day Calendar CM Corbin reminded everyone about the Town Hall meeting and reported that there is no topic assigned at this time. Responses to Courtesy of the Floor comments: CM Corbin addressed Mr. Hoffmann's noise concern, reporting that he has communicated with the business and it would be resolved. He explained the idea to change the Zoning District and allow a use -by -exception option. CM Corbin addressed Ms. Copeland's concerns, explaining Roundup has been banned from use on City property and there have been discussions about doing zero-scaping type plantings. Mayor Glasser advised that the Environmental Stewardship Committee can look into it. Commissioner Kelly reported St. Johns River Water Management District's efforts to encourage people not to use pesticides or flush grass clippings down the drain. 3B. 0 Lily Street Regular City Commission October 11, 2021 CM Corbin reported about his discussion with Mr. Abdullah and him not wanting to negotiate the price down. CM Corbin explained the information contained in the agenda packet. CA Durden informed the Commission that the approved extension of the due diligence period expires on October 15, 2021. She explained the options and requested direction from the Commission on how they would like to proceed. There was discussion about the appraised value, remediation, and the City's offer. CM Durden confirmed that if the City does not terminate the contract prior to 5:00 p.m. on October 15, the contract will go forward and the City will be bound to purchase the property for $290K. Commissioner Norris expressed concerns and was not in favor of purchasing the property unless the price goes to $145 or lower. Commissioner Kelly was not in favor of moving forward with the purchase. Commissioner Bole agreed with Commissioner Norris, noting the purchase does not make sense to the City, and suggested annotating the landfill for future reference. Commissioner Waters spoke against purchasing the property. Mayor Glasser spoke against purchasing the property and agreed with Commissioner Bole's suggestion on documenting the landfill map. There was unanimous Consensus from the Commission to terminate the agreement. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Kelly reported having a great time at the fall festival and thanked staff for their work. Commissioner Norris requested that staff get with Ms. Townsend to see if there is a solution regarding the mailboxes at West 9th and Begonia Street. Commissioner Waters requested clarification on the comments made regarding transients and parking in Dutton Island Preserve. CM Corbin clarified. Mayor Glasser requested an update on COVID numbers from CM Corbin. She spoke about Indigenous People's Day and the history of our area. She reported on Jacksonville City Council's decision to allocate some funds for the Lifeguard Station and explained the need for public comments for input on what to do with the current iconic structure. She thanked residents for conveying their concerns. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. Regular City Commission October 11, 2021 6 7 E:3 CONSENT AGENDA None. COMMITTEE REPORTS 7A. Environmental Stewardship Committee (ESC) There was no one from the Committee present to report; therefore, this item was rescheduled until the next meeting. ACTION ON RESOLUTIONS 8A. Resolution No. 21-58 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PROVIDE FY 2021-22 FUNDING TO DESIGNATED NONPROFIT ORGANIZATIONS FOR ARTS, CULTURE AND RECREATION PROGRAMS AND EVENTS, UTILIZING FUNDS BUDGETED IN ACCOUNT NO. 001-6010-572-82-00; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDER(S) IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Cultural Arts and Recreation Director Timmy Johnson provided information as detailed in the agenda packet and answered questions. Cultural Arts and Recreation Advisory Committee (CARAC) Member Jane Stevens explained the funding distributions and answered questions about Possibilities Plus, New Age Hippy, and Fletcher High School. She explained why Atlantic Beach Elementary was not on the list and answered questions about the application process and tracking the organization's progress. Director Johnson explained the organization's requirements which are noted on the application. MOTION. Adopt Resolution No. 21-58. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed S to 0. Regular City Commission October 11, 2021 CM Corbin advised that when the Commission addresses user fees, they will need to determine whether or not these organizations receiving grant money should pay user fees. Mayor Glasser reported that she had spoken on behalf of one of the organizations while CARAC was reviewing the applications because the applicant was in the hospital. CA Durden confirmed that it was not a conflict. 8B. Resolution No. 21-59 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2021-17: MULTI-YEAR CONTRACT FOR BEACH CLEANING SERVICES, SUBJECT TO THE PROVISIONS OF THIS RESOLUTION. Mayor Glasser read the Resolution by title. CM Corbin reported on the resolution as detailed in the Agenda Packet. MOTION: Adopt Resolution No. 21-59. Motion: Michael Waters Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters (Moved By) For Candace Kelly (Seconded By) For Brittany Norris For Motion passed S to 0. Commissioner Kelly questioned whether the cost of this service is appropriate for the amount of trash being collected on the beach. CM Corbin answered confirmed it was. 8C. Resolution No. 21-60 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2021-18: MULTI-YEAR CONTRACT FOR REPAIR OF ELECTRICAL MOTORS AND PUMPS, SUBJECT TO THE PROVISIONS OF THIS RESOLUTION. Mayor Glasser read the Resolution by title. CM Corbin explained the details of the resolution as detailed in the agenda packet. MOTION. Adopt Resolution No. 21-60. Motion: Brittany Norris Second: Candace Kelly Regular City Commission October 11, 2021 Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed S to 0. 8D. Resolution No. 21-63 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF (2) 2022 FORD F-150 REGULAR CAB PICKUP TRUCKS FROM ALAN JAY FLEET SALES FOR $28,566 EACH; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin explained the resolution as detailed in the agenda packet. MOTION: Adopt Resolution No. 21-63. Motion: Brittany Norris Second. Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed S to 0. 8E. Resolution No. 21-64 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, RECOGNIZING FLORIDA CITY GOVERNMENT WEEK, OCTOBER 18-24, 2021, AND ENCOURAGING ALL CITIZENS TO SUPPORT THE CELEBRATION AND CORRESPONDING ACTIVITIES. Mayor Glasser read the Resolution by title. DCM Hogancamp explained the resolution as detailed in the agenda packet. Regular City Commission October 11, 2021 9 10 MOTION. Adopt Resolution No. 21-64. Motion: Brittany Norris Second. Candace Kelly Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Bruce Bole For Michael Waters For Motion passed S to 0. Mayor Glasser requested that DCM Hogencamp send the resolution to the Florida League of Cities and DCM Hogencamp confirmed that he would. ACTION ON ORDINANCES None. MISCELLANEOUS BUSINESS 10A. Department of Children and Families Licensing and Staff Training Director Johnson presented the slides included in the agenda packet and explained his recommendation to have staff go through DCF training. Commissioner Kelly requested a report on the number of children serviced at each center and believed that the training should be done during work hours. She expressed safety concerns and suggested considering policies relating to emergency drills, accountability, transportation, and discipline plan. Director Johnson answered questions about the ratio of adult to children and the need for additional staffing. Commissioner Norris requested that Director Johnson provide a job description and the cost of an additional person to be hands on with the kids for each community center. She spoke in favor of staff taking DCF training and being paid for it. Discussion ensued about the need to expand the Baker Center. Director Johnson answered questions about the enrollment process, the various programs, eligibility, and licensing. Mayor Glasser spoke in favor of addressing safety concerns and having procedures for emergency drills, fire drills, van drivers, and proper vehicle maintenance and insurance. Mayor Glasser suggested having a good list of enrollment numbers and evaluating whether additional restrooms should be considered during the budget cycle. Regular City Commission October 11, 2021 Director Johnson answered questions about the various programs and current staffing. 10B. Property to be Declared Surplus CM Corbin explained the surplus property as detailed in the agenda packet. MOTION. Declare the list of property as surplus. Motion: Michael Waters Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters (Moved By) For Candace Kelly For Brittany Norris For Motion passed S to 0. 10C. Report Comparing Buildings in Atlantic Beach with a Seaside (Surfside) -Type Structural Failure Building Official Dan Arlington presented and explained the PowerPoint included in the agenda packet and answered questions. IOD. Board Member Review Committee Chair Appointment (Mayor Glasser) Mayor Glasser explained the need to appoint a Board Member Review Committee Chair and asked who would be interested in serving. Commissioner Norris confirmed her interest in reappointment. MOTION. Reappoint Commissioner Brittany Norris to serve a one-year term as Chairman on the Board Member Review Committee beginning January 1, 2022 and ending December 31, 2022. Motion: Michael Waters Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters (Moved By) For Candace Kelly For Brittany Norris For Motion passed S to 0. Regular City Commission October 11, 2021 Mayor Glasser thanked Commissioner Norris. Commissioner Norris noted her plan to report back to the Commission about trends and solutions. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden reported she has begun working with City Clerk Bartle to determine whether redistricting is needed based on the latest Census tracts and provided an update on the Opioid settlement. She also reported she would draft a termination letter for 0 Lily Street tomorrow. CC Bartle reminded the Commission about the upcoming special -called waiver hearing and noted the agenda for that should be available on Wednesday. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole Advised he has a person to recommend for the Mayor's Advisory Council Reported his representation and attendance at Town Center Agency meetings and his recommendation to have an outline of their plans presented to the Commission. CM Corbin • Reported on his efforts to track COVID positivity rates and the effect the rate has on events. Mayor Glasser Advisory Council Reported on the status of names submitted for the Mayor's Advisory Council and her plan to get a geographic distribution of members and bring back a resolution. Reported on Town Center projects. Commissioner Bole spoke about Town Center fundraisers. 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:39 PM. Attest: f7or Donna L. Bartle, City Clerk Date Approved: OJ I �� Z L �' Ellen Glasser, Mayor Regular City Commission October 11, 2021