02-14-22 Regular City Commission Adopted MinutesMINUTES
rV °, Regular City Commission Meeting
Monday, February 14, 2022 - 6:30 PM
4 >r' Commission Chamber
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk
Bartle called the roll.
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5
Also Present: Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Ladayija Nichols, Deputy City Clerk (DCC)
APPROVAL OF MINUTES
IA. Approve minutes of the Regular Commission Meeting on August 23, 2021.
Mayor Glasser asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Glasser stated the minutes stand.
2 COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor
to Visitors. CC Bartle called each speaker to the podium.
Jessica Ring, Chair of the Mayor's Council on Health and Well -Being, spoke about the Council's
plans and when the Council meets.
3 CITY MANAGER REPORTS
3A. 2021 Year -End Report North Beaches Parking
CM Corbin explained this item briefly. Megan Steward, Mobility Management Director,
presented and explained the information provided in the agenda packet and answered
questions from the Commission. Commissioner Kelly requested the rate of scofflaws.
Regular City Commission
February 14, 2022
Commissioner Waters expressed the need to work together with Neptune Beach as a
partnership. Mayor Glasser commented on parking issues at 18th and 19th Street.
CM Corbin explained his plan to bring back a range of options for 18th and 19th Street
parking.
Mayor Glasser recognized Richard Arthur, Beaches Town Center Agency.
3B. COAB Vehicle Lifecycle 2017-2021
CM Corbin presented and reported on the information provided in the agenda packet.
Finance Director (FD) Melissa Burns answered questions from the Commission.
Commissioner Bole offered to look into maintenance/ lifecycle charts used by the
Federal Government and provide to Ms. Burns, if obtained. Commissioner Norris
requested an idling policy, which CM agreed to look into.
3C. Introduction of Draft Capital Asset Policy (Melissa Burns, Director of Finance)
CM Corbin introduced the item. FD Burns explained the draft policy and answered
questions from the Commission.
Commissioner Kelly suggested adding power tools as a category; decreasing the
depreciable life for landscaping; and having the city manager approve the dispositions.
CM Corbin explained his plan to bring the policy back for action at the next meeting and
noted this is the first of about eight financial policies he is interested in bringing to the
Commission.
3D. Veterans Park Bathrooms
CM Corbin referred to photos of the project (which are attached hereto and made part of
this Official Record as Attachment A) as he reported the status and answered questions
from the Commission.
Attachment A of 2-14-22 Minutes
3E. Accept the 90 -Day Calendar (February - April 2022)
Mayor Glasser spoke about the Preservation Dedication Ceremony being held on March
11 th at Dutton Island Preserve.
There was CONSENSUS to accept the 90 -Day Calendar.
4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4A. Mayor's Council on Health and Well -Being
Mayor Glasser spoke about the Council and noted that Jessica Ring presented this earlier
during public comment. She also mentioned that Ms. Ring and her husband is on the
cover of this month's Atlantic Beach Living.
Regular City Commission
February 14, 2022
Commission Comments
Commissioner Bole expressed gratitude for getting the parking issues on the table and
offered his help.
Commissioner Kelly spoke about the Canine Carnivale being held on May 21, 2022 and
accepting nominations for exhibitors and vendors.
Commissioner Norris requested that the Environmental Stewardship Committee give
feedback on a sample Resolution from Sarasota regarding Pricing Carbon Emissions.
Mayor Glasser spoke about a recently -set priority to improve the City's record keeping
system, retention, and disposal and proposed bringing back a resolution that would allow
the City Manager to have supervisory responsibility of the City Clerk's Office with
respect to records management, storage, and disposal.
She also spoke about the need for COAB speed limits to be consistent. Commissioner
Norris questioned whether to use traffic engineers. CM Corbin explained the next step
would be to work with the planning staff, city engineer, and police chief to examine the
issue and create a hypothetical proposed map to bring back to the Commission. Mayor
Glasser asked that the topic be on an agenda so the public knows they are talking about
it.
5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6 CONSENT AGENDA
None.
7 COMMITTEE REPORTS
7A. New Appointments to the Environmental Stewardship Committee and Cultural
Arts and Recreation Advisory Committee (Commissioner Norris)
Commissioner Norris reported on the Board Member Reviews Committee's (BMRC)
recommendations.
Mayor Glasser expressed concerns about placing a new CARAC member into the regular
position, instead of moving the current alternate, Wally Sears and noted she advised Mr.
Sears he would be moving to a regular position.
Commissioner Norris explained that Mr. Sears did not apply or interview for the regular
position and it is not an automatic move. She reported on BMRC's discussion and
reiterated her support of its recommendation.
There was a brief discussion about the application process for alternates.
MOTION. 1) Appoint Anastasia Houston as an At -Large Member (#1 position) and Patrick
Nobles as an At -Large Member (#4 position) to ESC for terms ending December 31, 2024; 2)
Appoint Carol Silcox to CARAC as a regular member (#5 position) for the term ending
Regular City Commission
February 14, 2022
8
December 31, 2024; and 3) Appoint Lisa Goodrich as a regular member (#3 position) and Joe
Schwarz as a regular member (#7 position) to CARAC for terms ending December 31, 2023.
Motion: Brittany Norris
Second: Candace Kelly
There was further discussion about the process and about whether Mr. Sears had been informed
to reapply. CC Bartle reported hearing about the issue on the day of the BMRC meeting and it
being brought up by CARAC Chair An Oskarsson at that meeting. Mayor Glasser extended her
apologies to Mr. Sears, noting she did not know that alternates have to reapply. Commissioner
Norris spoke in support of the motion.
Ellen Glasser
Against
Bruce Bole
For
Michael Waters
For
Candace Kelly (Seconded By)
For
Brittany Norris (Moved By)
For
Motion passed 4 to 1.
ACTION ON RESOLUTIONS
8A. RESOLUTION NO. 22-11
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO DECLARE A
TRUCK AS SURPLUS TO USE AS A TRADE IN VEHICLE AND TO
PURCHASE A NEW TRUCK DURING FY 21-22; AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
Mayor Glasser read the Resolution by title.
CM Corbin explained the Resolution and Capital Asset Disposal Request Form as
outlined in the agenda packet.
ACTION: Adopt Resolution No. 22-11
Motion: Brittany Norris
Second. Michael Waters
Ellen Glasser
For
Bruce Bole
For
Michael Waters (Seconded B1)
For
Candace Kelly
For
Brittany Norris (Moved By)
For
Motion passed 5 to 0.
Regular City Commission
February 14, 2022
8B. RESOLUTION NO. 22-13
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPROVING ENGINEERING SERVICES TO UPGRADE THE
WASTEWATER TREATMENT FACILITY HEADWORKS HYDRAULICS
AND PIPING, AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
Public Utilities (PU) Director Troy Stephens and City Engineer (CE) Steve Swann
explained the proposed project as outlined in the agenda packet and answer questions
from the Commission.
ACTION. Adopt Resolution No. 22-13
Motion: Candace Kelly
Second. Brittany Norris
Ellen Glasser
For
Bruce Bole
For
Michael Waters
For
Candace Kelly (Moved By)
For
Brittany Norris (Seconded By)
For
Motion passed 5 to 0.
8C. RESOLUTION NO. 22-14
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
APPROVING THE LAND LEASE, ACCESS AND TEMPORARY USE
AGREEMENT AND THE MEMORANDUM OF LAND LEASE, ACCESS AND
TEMPORARY USE AGREEMENT WITH CELLCO PARTNERSHIP, A
DELAWARE GENERAL PARTNERSHIP D/B/A VERIZON WIRELESS FOR
THE LEASE OF A PORTION OF CITY PROPERTY AT 469 11TH STREET
FOR A MONOPOLE TOWER AND RELATED COMMUNICATIONS
EQUIPMENT, TOGETHER WITH THE RIGHT TO TEMPORARILY USE A
PORTION OF THE CITY PROPERTY FOR A "CELL ON WHEELS" FOR UP
TO A TOTAL OF TWENTY FIVE YEARS; AUTHORIZING THE MAYOR TO
EXECUTE THE AGREEMENTS.
Mayor Glasser read the Resolution by title.
CM Corbin, CE Swann, and CA Durden explained the Resolution as outlined in the
agenda packet and answered questions from the Commission.
Regular City Commission
February 14, 2022
ACTION. Adopt Resolution No. 22-14.
Motion: Candace Kelly
Second: Bruce Bole
Ellen Glasser
For
Bruce Bole (Seconded By)
For
Michael Waters
For
Candace Kelly (Moved By)
For
Brittany Norris
For
Motion passed S to 0.
8D. RESOLUTION NO. 22-15
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
APPROVING AND ACCEPTING THE ACCESS AND DRAINAGE EASEMENT
AGREEMENT FROM WELLS FARGO BANK, NATIONAL ASSOCIATION,
FOR A PERPETUAL NON-EXCLUSVIE EASEMENT FOR DRAINAGE AND
RELATED PURPOSES, SUBJECT TO THE TERMS THEREIN;
AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT
AGREEMENT.
Mayor Glasser read the Resolution by title.
CM Corbin and CE Swann explained the Resolution as outlined in the agenda packet
and answered questions from the Commission.
ACTION: Adopt Resolution No. 22-15 as read.
Motion: Candace Kelly
Second. Brittany Norris
Ellen Glasser
For
Bruce Bole
For
Michael Waters
For
Candace Kelly (Moved By)
For
Brittany Norris (Seconded By)
For
Motion passed S to 0.
8E. RESOLUTION NO. 22-16
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
APPROVING AN INTERLOCAL AGREEMENT WITH THE CITY OF
JACKSONVILLE WHICH PROVIDES FUNDING FOR THE CONSTRUCTION
AND REMODELING OF THE ATLANTIC BEACH LIFEGUARD STATION;
Regular City Commission
February 14, 2022
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AUTHORIZING THE MAYOR AND THE CITY MANAGER TO EXECUTE
THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE
Mayor Glasser read the Resolution by title.
CM Corbin explained the Resolution as outlined in the agenda packet and answered
questions from the Commission.
Mayor Glasser spoke about her communications with Councilman Diamond and invited
Commissioners to reach out to him for the balance of funds the City is not going to use
for the Johnston Island purchase.
ACTION: Adopt Resolution No. 22-16 as read.
Motion: Candace Kelly
Second: Bruce Bole
Ellen Glasser
For
Bruce Bole (Seconded By)
For
Michael Waters
For
Candace Kelly (Moved By)
For
Brittany Norris
For
Motion passed S to 0.
ACTION ON ORDINANCES
9A. ORDINANCE NO. 75-22-26, Public Hearin $ and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 21 TRAFFIC AND MOTOR VEHICLES TO ADD NEW
ARTICLE VII, PROHIBITION OF COMMERCIAL RENTAL OR LEASE OF
ELECTRIC PERSONAL ASSISTIVE MOBILITY DEVICES,
MICROMOBILITY DEVICES AND MOTORIZED SCOOTERS AND
ENFORCEMENT; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN
EFFECTIVE DATE.
Mayor Glasser read the Ordinance by title.
CM Corbin explained the Ordinance as outlined in the agenda packet.
Mayor Glasser opened the Public Hearing. There were no speakers. The Public Hearing
was closed.
CA Durden explained changes reflected in the proposed ordinance and Police Chief
Victor Gualillo answered questions from the Commission.
Regular City Commission
February 14,2022
10
ACTION. Adopt Ordinance No. 75-22-26 as read by title
Motion: Brittany Norris
Second: Bruce Bole
Ellen Glasser
For
Bruce Bole (Seconded By)
For
Michael Waters
For
Candace Kelly
For
Brittany Norris (Moved By)
For
Motion passed S to 0.
9B. ORDINANCE NO. 20-22-163, Introduction and First Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY
OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, AND PROVIDING AN
EFFECTIVE DATE.
Mayor Glasser read the Ordinance by title.
CM Corbin and FD Burns explained the proposed Ordinance and presented a slide show
(which is attached and made part of this Official Record as detailed in Attachment B)
and answered questions from the Commission.
Mayor Glasser requested a status on getting grant funds for the Splash Pad. CM Corbin
agreed to look into it.
Attachment B of 2-14-22 Minutes
MOTION. Approve Ordinance No. 20-22-163 on first reading.
Motion: Brittany Norris
Second: Michael Waters
Ellen Glasser
For
Bruce Bole
For
Michael Waters (Seconded By)
For
Candace Kelly
For
Brittany Norris (Moved By)
For
Motion passed S to 0.
MISCELLANEOUS BUSINESS
None.
Regular City Commission
February 14, 2022
11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
CA Durden reported on the Special Magistrate's order from the January 6, 2022 hearing relating
to a Tree Code violation at 342 19th Street and the process for requesting a rehearing. She noted
that a request has been filed and a hearing to consider that request is scheduled for Wednesday
at 1 p.m. She also answered questions about the rehearing process.
12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Kelly thanked the Police Department for their help with the Rotary cornhole
tournament.
Commissioner Norris asked for an update on motorized bikes. CM Corbin responded and
mentioned that a draft could be provided within the next two meetings.
Commissioner Waters mentioned CM Corbin's comment about needing several other financial
policies and asked CM Corbin what they are. CM Corbin explained there is a list he will provide
to them.
City Manager Corbin wished everyone a Happy Valentine's Day.
Mayor Glasser mentioned that FD Burns has worked through challenges to get the City in the
best possible position. She spoke about the priorities of COAB and the need for a coordinated
approach on Legislative strategies. She expressed her desire for AB committees to be voices in
Tallahassee and have the Commission make it a practice to review legislation that is coming up
and take a position on it. She wished everyone a Happy Valentine's Day.
13 ADJOURNMENT
Mayor Glasser adjourned the meeting at 8:27 p.m.
Attest:
Donna L. Bartle, City Clerk
Date Approved: 2 ?—
Ellen Glasser, Mayor
Regular City Commission
February 14, 2022
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,Attachment A
2-14-22 Minutes
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WELLS FARGO DRAINAGE EASEMENT
Attachment B
2-1422 Minutes
ATLANTic BEACH Attachment B
2-1422 Minutes
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Ordinance 20-22-163 Purpose
• Budget Adjustments to address:
• Unforeseen Expenses not included in original budget
• Recognize revenue and appropriate funds for grant awards
and donation received
• Correct the budget in a special revenue fund
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r , ATLANTIC BEACH
tachment B
21t422 Minutes
Ordinance 20-22-163
General Fund
• Revenues
• $562,500 Cost Reimbursement from City of Jacksonville
• $10,000 Donation from Kiwanis Club
• $44,910 Additional transfer from American Rescue Plan Act (ARPA) Fund
• Expenditures
• $562,500 Lifeguard Station
• $10,000 for accessible equipment at Jordan Park
• $44,910 Grants Administrator Position
• Additional Personnel costs —employees resigned/retired leave payout, position not included
in original budget
• Additional contribution to Police Officers' Pension Trust Fund
• Equipment for Meter Readers
• Tree Inventory
• Enhance Recreational Programs
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ATLANTic BEACH2-14-22 Attachment B
Minutes
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Ordinance 20-22-163 — Other Funds
• Special Revenue Funds:
• ARPA Fund — When original budget was prepared, assumed receipt of first tranche. Did not
receive funds until early October. Corrects to recognize revenue in FY22, and appropriate the
funds. Also, recognizes additional $2M from City of Jacksonville
• Pay for Parking Revenue Fund — Appropriates $20,000 for parking kiosks
• Community Development Block Grant Fund — awarded $91,200 for Levy Road Multiuse Patch
project. Recognizing revenue and appropriate funds to transfer to Capital Projects Fund.
• Capital Projects Fund —funding Levy Road Multiuse Path project
• Enterprise Funds:
• Sewer Utility Fund — Fund back pay due to employee, fund retiring employee
leave payout, and appropriate additional funds for force main project.
• Stormwater Fund — Recognize revenue and appropriate funds for Mary Street
Drainage Improvements Phase I Project. Partially funded by a Hazard
Mitigation Grant Program grant.
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ATLANTic BEACH Attachment B
2-1422 Minutes
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Ordinance 20-22-163 — Other Funds
• Pension Funds:
• Police Officers' Pension Trust Fund — Recognize additional employer
contribution.
• General Employees' Pension Trust Fund — Fund Deferred Retirement Option
Program payout