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08-15-22 Budget Workshop Adopted MinutesMINUTES Budget Workshop Meeting Monday, August 15, 2022 - 6:00 PM Commission Chamber ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) CALL TO ORDER Mayor Glasser called the meeting to order at 6:00 p.m. 1. PUBLIC COMMENT Curtis Ford spoke about being pleased with a possible roll back in the millage. 2. FY 2022-2023 BUDGET TOPICS A. General Overview CM Corbin gave an update on the budget workshop process. Finance Director (FD) Melissa Burns gave an overview as detailed in Attachment A and answered questions from the Commission. Mayor Glasser proposed a discussion about the 0.125 reduction in millage rate. Commissioner Bole expressed support for the reduction. Commissioner Waters also expressed support for the reduction. Commissioner Norris expressed that she is not in favor due to wanting to keep the quality of life for the residents, bettering the parks, and an ongoing reduction in city revenue. She expressed not being against lowering it, but suggested research on what projects would possibly be cut due to this reduction. Budget Workshop August 15, 2022 Pagel Commissioner Kelly expressed that she agrees with the sentiments shared by Commissioner Norris. She emphasized employee pay which helps with the city's quality of service provided. She mentioned being ready to reduce water usage along with other utilities. Mayor Glasser expressed that she is in favor of the reduction because of the 12% increase in property tax revenue and mentioned that she consulted with the property appraiser about this increase. She suggested being prepared to have a future discussion about where the City would be willing to cut if needed. Commissioner Bole added comments about previous budgets and that he will be going back to take a further look at the project lists. Commissioner Waters expressed he wants to decrease it due to the possible recession and that he needs to complete more research on where possible cuts could be made. Commissioner Norris expressed wanting to be optimistic about the future, but also being prepared for hard times such as the most recent pandemic. Commissioner Kelly expressed that it won't be as easy to roll it back as it is to roll it forward. Mayor Glasser expressed confidence in COAB becoming effective in finding other revenue sources and being in favor of a decrease. She directed CM Corbin to bring back a Resolution regarding the millage rate and where the revenue would come from, noting she did not want it to come from personnel cost. Attachment A of 8-15-22 Minutes B. Public Works FD Burns discussed this item as detailed in Attachment A and answered questions from the Commission along with City Engineer (CE) Steve Swann. C. Finance FD Burns discussed this item as detailed in Attachment A and answered questions from the Commission. D. Recreation FD Burns discussed this item as detailed in Attachment A and, along with Cultural Arts and Recreation Director Latrenia Thomas, answered questions from the Commission. Budget Workshop August 15, 2022 Page 12 3. CITY COMMISSION COMMENTS/QUESTIONS CM Corbin discussed a request from the Beaches Town Center Agency as detailed in Attachment B, requesting budgeting for a street lights project and answered questions from the Commission. The Commission mentioned that they would be interested in knowing more about this topic. Commissioner Kelly and Commissioner Norris requested a status update on Atlantic Beach Elementary School's park use. The Commission requested that options be brought back regarding possible project cuts. Attachment B of 8-15-22 Minutes ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 7:14 p.m. Attest: y4riyYrL2L 'j&44�,, Donna L. Bartle, City Clerk Date Approved: / *Z Z Ellen Glasser, Mayor Budget Workshop August 15, 2022 Page 13 Attachment A 8-15-22 Minutes 1'y J r Attachment A rs ATLANTic BEACH -15-22 8 Minutes J;S Jr OVERVIEW -UPDATED General Fund $ 16,075,519 $ 17,679,214 $ 18,486,498 4.57% Special Revenue Funds 12,267,291 15,915,821 14,699,572 -7.64% Water Funds 6,871,358 6,903,345 6,890,617 -0.18% Sewer Funds 8,609,502 8,687,903 8,596,759 -1.05% Sanitation Fund 2,434,719 2,436,126 2,491,884 2.29% Building Dept. Fund 575,629 595,095 632,413 6.27% Stormwater Fund 4,215,663 4,302,604 4,784,485 11.20% Pension Funds 3,591,245 3,857,035 3,382,214 -12.31% Total $ 54,640,926 $ 60,377,143 $ 59,964,442 -0.68% * Largely due to ARPA Funds 1 , r ATLANTIC BEACH 8 15x22 Minutes OVERVIE W -UPDATED Budget by Fund Sewer -System Dev-Sdc-Fees (0.5%) Ruiidinn fndr Fnfnrrement Fund (I Mol Local Option Gas Tax Sanitation Fum Better )ax 1/2 Ct Sale Tii Agency Funds (S., American Rescue Plan Act (7. Storm Water Drainage Fund (7 Capital Projects I Water Fund (11.4%) General Fund (30.6%) ewer Fund (14.2%) Ju �S, 1+Ir"•'� ATLANTIC BEACH 8At5a22 Minutes e y OVERVIEW-UPDATED Debt Sere Other Uses (17 Personnel Services (22.8%) Budget by Type Capital Outlay 125.7: ) vperacmg expenses ATLANTic BEACH&i'5a22 Minutes �DISCUSSION ITEMS_ • Ad Valorem Taxes • Salary Increases — Additional Information • Public Works • Finance Department • Recreaton/Cultural Arts Department yr " tachment A 81t522MnutSATLANTIC BEACH AD VALOREM TAXES • Current Millage 3.2285 • Property Values increased 12% • Rolled Back Millage Rate is 2.8937. At this rate the tax levy will be the same as FY2022. • Required to budget at least 95% of Tax Levy • The City usually receives between 95-97% of the levy 11:11 •r /�, Attachment A rs' ATLANTic BEACH 8-15-22 Minutes r -;1- 9' AD VALOREM TAXES • In addition to Truth in Millage (TRIM) requirements, local governments must conform to the maximum millage limitation requirements which include the voting requirements of the governing board • The City's maximum millage that only needs a majority vote is 3.0782 mills • The City can use a higher rate up to 3.2285 mills, but any rate more than 3.0782 mills would require a two-thirds vote of the governing board. • A two-thirds vote is based on the full membership of the body, not on the members present Attachment A i` ATLANTic BEACH8-15-22 Minutes cum 19* 3s ------- ------ -- -- - AD VALOREM TAXES 0.2250 3.2285 $ 7,769,175 $ 805,674 $ Two -Thirds 0.1250 3.1035 $ 7,468,371 $ 504,870 $ (300,804) 0.1500 3.0785 $ 7,408,210 $ 444,709 $ ( 60,161) 0.1503 3.0782 $ 7,407,488 $ 443,987 $ (722) Majority 0.1750 3.0535 $ 7,348,049 $ 384,548 $ ( 60,161) 2.8937 0.2000 3.0285 $ 7,287,888 $ 324,387 $ ( 60,161) 0.2250 3.0035 $ 7,227,727 $ 264,226 $ ( 60,161) 0.2500 2.9785 $ 7,167, 566 $ 204,065 $ ( 60,161) 0.2750 2.9535 $ 7,107, 406 $ 143,905 $ ( 60,160) 0.3000 2.9285 $ 7,047,245 $ 83,744 $ ( 60,161) 0.3250 2.9035 $ 6,987,084 $ 23,583 $ ( 60,161) 0.3348 2.8937 $ 6,963,501 $ - $ (23, 583) S�LJr r 'r' ATLANTIC BEACH 8-15-22 Minutes AD VALOREM TAXES • Taxable Values will be Increasing for 2022 Tax Year • See Example below for the effect of increase taxable value and the current millage rate and a millage rate .125 mills lower Taxable Value Proposed FY22 (2021) FY23 (2022) Differences $ 256,694 $ 265,894 $ 9,200 Taxes @ 3.2285 Mills 828.74 858.44 $ 29.70 Increase in Taxes Taxes @ 3.1035 Mills 825.20 Difference in Taxes $ (33.24) Decrease in Taxes from 3.2285 Mills • Due to increase in taxable value 3.2285 mills translates to $29.70 tax increase • A.125 reduction in millage is a $33.24 decrease in taxes from 3.2285 mills and a $3.54 reduction from FY2022 (2021 Tax Year) Attachment Minutes ATLANTic BEACH8-15-22 AD VALOREM TAXES -TOTAL MILLAGES 2022 PROPOSED MILLAGES* General Services 5.4840 11.3169 (Except Beaches & Baldwin) 3.9947 0.1974 "Old City of Jax" 5.4840 11.3169 Jax Beach 5.4840 8.0262 Atlantic Beach 5.4840 8.0262 Neptune Beach 5.4840 8.0262 Town of Baldwin 5.4840 9.5260 *Souce: Duval County Property Appraiser 0.0000 0.1974 0.0000 0.1974 3.9947 0.1974 3.2285 0.1974 3.5193 0.1974 3.0000 0.1974 0.0320 0.0320 0.0320 0.0320 0.0320 0.0320 17.0303 17.0303 17.7343 16.9681 17.2589 18.2394 City Of Atlantic Beach Continues To Have The Lowest Overall Millage Rate In Duval County Attachment A 8 15-22 Minutes ATLANTic BEACH ,.v - AD VALOREM TAXES -TOTAL MILLAGES Atlantic Beach Taxes Comparison - $265,894 Taxable Value 3.2285 $ 1,458.16 $ 2,134.12 $ 858.44 $ 52.49 $ 8.51 $ 4,511.72 3.1035 $ 1,458.16 $ 2,134.12 $ 825.20 $ 52.49 $ 8.51 $ 4,478.48 Difference $ - $ - $ 33.24 $ - $ - $ 33.24 Attachment A ris ATLANTic BEACH8-15-22 Minutes PERSONNEL • 5% Increase in Wages for General Employees ❑ Other Local Governments are between 5-7% ❑ State of Florida is 5.38% • 10% Increase For Police Officers ❑ Received 7% in 2022 ❑ Additional 10% requested to remain competitive • 17% For ABPD Command Staff ❑ Did not receive 7% increase in 2022 ❑ 10% to match officer request, see above 9 7.5% Increase In Health Insurance ATLANTIC BEACH 8 15-22 Men tes PERSONNEL • 23% Increase in Wages for: ❑ Emergency Communications Operators ❑ Emergency Communications Supervisor • Overall percentage increase in budgeted salaries is 12.48% ❑ 12% Increase in FY22 Salaries as of 4/1/22 ❑ FY22 Budget Does Not Include Full Year at Current Salaries ❑ % Increase in Annual to Annual Wages is 7.68% S ir1l� r .s, At ATLANTic BEACH 8Attachment 22 Minutes PERSONNEL General Government 2,194,771.00 2,303,682.00 4.96% Police* 2, 601, 802.00 3, 300, 943.00 26.87% F i re 255, 583.00 268, 362.00 5.00% Public Works 1,162,168.00 1,220,289.00 5.00% Recreation/Cultural Arts 324,402.00 340,625.00 5.00% Building Code Enforcement 365,224.00 383,488.00 5.00% Water/Sewer Utilities 1,362,891.00 1,431,669.00 5.05% 8, 266, 841.00 9, 249, 058.00 11.88% * Police increase includes 10% for Sworn Offices; 17% for Sworn Command Staff and 23% for ECO's and ECS .l I A."r r Attachment A r °f, ATLANTic BEACHB-15-22 Minutes PUBLI • Departments & Funds Included: • General Fund • Building Maintenance • Transportation • Administration • Road & Streets C WORKS • Beautification (Landscape Improvements) • Other Transportation Services (Fleet Maintenance) • Parks Maintenance • Better Jax Fund • Capital Projects Fund (Oversees Projects Not Utilities related) • Sanitation Fund • Stormwater Fund Attachment A r ns1 ATLANTIC BEACH8-15-22 Minutes PUBLIC WORKS Building Maintenance $ 581,149 $ 513,761 -11.60% Public Works Admin 447,852 475,915 6.27% Road & Streets 1,545,867 1,412,290 -8.64% Beautification 139,487 175,761 26.01% Equipment Maintenance 350,517 352,190 0.48% Parks Maintenance 1,135,689 1,272,214 12.02% BetterJax Fund 1,530,800 1,964,068 28.30% Capital Projects 6,227,305 6,239,874 0.20% Sanitation Fund 2,436,126 2,491,884 2.29% Stormwater Fund 4,302,604 4,784,485 11.20% Total Public Works $ 18,697,396 $ 19,682,442 5.27% ,, •r . Attachment A r ATLANTIC BEACH8-15-22 Minutes N PUBLIC WORKS -CAPITAL PROJECTS Includes 72% of Projects Carried Over From FY22 GENERAL FUND DepartmentProject 3 New A/C Units (Location TBD) Building Maintenance $ 22,500 1 Box Trailer Building Maintenance $ 7,000 Full Size Pickup Building Maintenance $ 35,000 Laptop & Misc Computer Equip PW Administration $ 5,000 Large Format Scanner PW Administration $ 5,000 Standon Blower Billy Goat Z3000 _.. ............ Road & Streets $ 12,000 Rotary Broom Attachment Road & Streets $ 12,000 Zero Turn Mower Road & Streets $ 9,000 New Truck to Replace P65 Road & Streets $ 35,000 8x10 Shed for Baker Center _ Parks Maintenance $ 3,500 Ride On Spreader for Ball Fields _ _ _ _ Parks Maintenance $ 4,500 Mobile State Parks Maintenance $ 8,000 4 Pressure Washers Parks Maintenance $ 5,500 2 Airless Sprayers Parks Maintenance $ 2,000 500 Gallon Water Wagon Parks Maintenance $ 10,000 Full Size Pickup Parks Maintenance $ 35,000 Main Street -Complete Strts Proj Road & Streets $ 50,000 Total $ 261,000 r �V ATLANTIC BEACH8-1 22 Min Attachmntes PUBLIC WORKS-CAPITAL PROJECTS BETTER JAX FUND ROW Parking Pads w/Turf Block Road & Streets 50,000 Johansen Park -Public Art Parks Maintenance 20,000 Uniform Signage at Beach Acceses Parks Maintenance 25,000 Landscaping Improvements (Various) Parks Maintenance 25,000 Jordan Pk -Entrance Enh Parks Maintenance 15,000 Russell Pk-Repurp Racquetball Ct Parks Maintenance 75,000 Russell Pk-Refurb Skate Pk Parks Maintenance 25,000 Rehab Restrooms-Tideview Parks Maintenance 15,000 Howell Park Turtle Bridge Replacement Parks Maintenance 30,000 Dutton Island Overlook Dock Repairs Parks Maintenance 20,000 Dutton Island Fishing Pier Structural Repair Parks Maintenance 80,000 Dutton Island Bridge Replacement Parks Maintenance 300,000 Donner Pk -Shade Struct PB Ct Parks Maintenance 20,000 Misc-Bottle Station, Landscaping Parks Maintenance 13,000 Totals 480,000 233,000 Percentage Carryovervs New 67% 33% Attachment A ATLANTIC BEACH 8-15-22 Minutes 2 j PUBLIC WORKS -CAPITAL PROJECTS CAPITAL PROJECTS FUND tWU Public Works Building PW Amin $ 950,000 Critical Public Facilities PW Amin $ 80,000 Donner Rd Phase II & Part B PW Amin $ 2,566,890 Sturdivant-Seminole to EC Path Roads & Streets $ 80,000 16th St Beach Walkover Roads & Streets $ 250,000 $ 350,000 Milling & Paving Roads & Streets $ 400,000 Sidewalks -throughout City as needed Roads & Streets $ 125,000 Selva Marina Multiuse Path Roads & Streets $ 250,000 Ahern Street Sidewalk Roads & Streets $ 350,000 Re -Deck Ahern St. Beach Walkover Roads & Streets $ 100,000 George St. Parking Improvements and Splash Pad Parks Maintenance $ 371,500 Levy Rd Multiuse Path Parks Maintenance $ 259,000 Totals $ 4,397,390 $ 1,735,000 Percentage Carryovervs New 72% 28% ri "Ljr�,Attachment A r rj ATLANTIC BEACH 8-15-22 Minutes f__ - - PUBLIC WORKS -CAPITAL PROJECTS STORMWATER FUND Easements $ 5,000 Dutton Isl. Rd. Drainage Improvements $ 70,000 Carryover Aquatic Gardens $ 2,365,938 Creek Restoration Pilot Project $ 50,000 Mary St Drainage Improvements $ 350,000 Royal Palm CIP Storm Pipe Lining $ 40,000 Drainage Ditch Maintenance Bid $ 200,000 Totals $ 2,485,938 $ 595,000 Percentage Carryovervs New 81% 19% 1rL`l •r �,., Attachment A ATLANTic BEACH8-15-22 Minutes �>i! J'" FINANCE DEPARTMENT Increase of 8.21% Overall due to: • One Replacement Vehicle for Meter Reader - $26,000 • Increase in Operating Supplies and Training • Computer Equipment (Laptop/Desktop Replacements $10K) • Increase in Training - $4,300 • -•�i •• C ' ••• • -® Personnel Services $ 1,144,915 $ 1,199,232 4.74% Operating Expenses Capital Outlay Total 1941321 223,938 15.24% 261-000 $ 1,339,236 $ 1, 449,170 8.21% RECREATION/CULTURAL ARTS DEPARTMENT • Increase of 24.78% Largely Due to Capital Outlay and Grants • Vans - $86,000 • Computer Equipment - $6,000 • Increase in Grants - $81,000 Object Personnel Services $ 417,231 $ Operating Expenses 177,675 Capital Outlay Grants and Aids Total 55,000 453,266 184,670 92,000 11,11111112 $ 649,906 $ 810,936 8.64% 3.94% 47.27% 24.78% ATLANTIC Attachment A BEACH 8-15-22 Minutes r rl RECREATION/CULTURAL ARTS DEPARTMENT • Increase of 24.78% Largely Due to Capital Outlay and Grants • Vans - $86,000 • Computer Equipment - $6,000 • Increase in Grants - $81,000 Object Personnel Services $ 417,231 $ Operating Expenses 177,675 Capital Outlay Grants and Aids Total 55,000 453,266 184,670 92,000 11,11111112 $ 649,906 $ 810,936 8.64% 3.94% 47.27% 24.78% Attachment B 8-15-22 Minutes - Budget Workshop Beaches Town Center 2022/2023 COAB Expense Budget Request Landscape Rockaway - Annuals - improvments Plantings - replace dead landscape, Holidays (shared costs BTCA/CONB/COAB) Installation of Lights on 281 Palms @ $100 Each Installation of decorations Holiday Tree decorate Storage for the year Palm tree lighting - new strings Repair holiday props ( gift boxes, surfboards, etc) 1/3 Cost Share, COAB, CONB, BTCA Total Expenses Other Maintenance Capital Improvements Request COAB fund or reimburse for Street light replacement Town Center Banner Replacments Electrial Repairs / outlets, timmers / Cap Outlets Public Art Work Repairs and Replacments, and add to insurance policy Rock Tree Well replacments Replace rusted Trash can Bonnets in TC 2022 Budget Year 2023 Budget Request from COAB Annually Monthly Annually $ 150.00 $ 1,800.00 $ 250.00 $ 3,000.00 $ 400.00 $ 4,800.00 $ 28,100.00 $ 30,000.00 $ 1,500.00 $ 1,500.00 $ 1,000.00 $ 1,000.00 $ 4,000.00 $ 4,000.00 $ 30,600.00 $ 1,500.00 $ 3,500.00 $ 10,200.00 $ 41,500.00 $ $ 13,833.33 18,633.33 $ 10,200.00 $ 80,000.00 $ 1,800.00 $ 1,500.00 $ 6,000.00 $ 5,000.00 $ 3,000.00 Attachment B 8-15-22 Minutes - Budget Workshop https://www.wabashva Iley.com/prod uct/elegance-j-style-32-gallon-outdoor-trash-receptacle-with-liner/ Elegance — "J" Style 32 Gallon Outdoor Trash Receptacle with Liner IA. z Attachment B 8-15-22 Minutes - Budget Workshop Type TYPE #1 TYPE #2 TYPE #3 TYPE #4 TYPE #5 TYPE #6 TYPE #7 TYPE #8 TYPE #9 TYPE #10 TYPE #31 Qty 1 1 1 1 1 1 1 1 1 1 I Manufacturer/ Brand Stemberg Lighting Stemberg lighting Stemberg Lighting Stemberg Lighting Sternberg lighting Stemberg Lighting Stemberg Lighting Stemberg Lighting Stemberg Lighting Stemberg Lighting Sternberg Lighting CITY OF ATLANTIC BEACH Catalog # PT-A850SR LED- 5P-32L40T5-MDL016-A/5211FP5 -.188-GFI LPIUC/STD PT-A850SRLED-5P-32L40T5-MDL1116-A/5211FP5 -.188-GFI LPIUC-DBA/STD PT-A850SR LED- 5P-32L40TS-M DJ016-A/S211FP5 -.188-GFI LPIUC-2-DBWSTD 5209FP5-.188-BCC-GFI LPIUC-DBA/STD 5211FPS-.188-BCC/GFI LPIUC/030/R1-1-30/2- OV306/STD PT-A850SR LED- SP- 32L40T5-MDLO16-N 5211F P5 -.188/GFI LPIUC/ 030/R1-1-30/2-OV306/STD PT-AB50SR LED- 5P-32L40T5-MDL.016-AJ5211FP5 -.188/GFI LPRJC/ 030/R1-1-30/STD 7701LED-1L40TS-MDL07/STD 5208FP5-.188/STD 5212FP5-.188-BCC/GFI LPIUC/030/R1-1-30/STD PT-AB50SRLED-SP-32L40T5-MDL016-A/5211FP5 -.188/GFI LPIUC/2-SH/HH/STD Line Comment Unit $ Ext $ $3,364.75 $3,688.25 $3,776.50 $2,223.55 $3,111.80 $4,405.90 $3,817.65 $1,888.25 $1,667.75 $2,523.5; $3,576.50 Estimated Total for material COUNT TOTAL 0 $0.00 10 $36,882.50 $7,553.00 1 $2,223.55 0 $0.00 1 $4,405.90 11 $0.00 $1,88K25 $3,329.50 0 $000 - $7,153.00 $63,435,70 Type TYPE #1 TYPE #2 TYPE 43 TYPE #4 TYPE #5 TYPE 9!6 TYPE #7 TYPE #8 TYPE #9 TYPE #10 TYPE #11 Qty 1 1 1 1 1 1 1 1 1 1 1 Manufacturer/ Brand Stemberg lighting Sternberg Lighting Stemberg lighting Stemberg Lighting Stemberg Lighting Sternberg Lighting Sternberg Lighting Stemberg Lighting Stemberg Lighting Stemberg lighting Stemberg Lighting CITY OF NEPTUNE BEACH Catalog # PT-ABSOSRLED- SP- 32L40T5-MDL016-A/5211FP5 -.188-GFI LPIUC/STD PT-AS50SRLED- SP- 32L40T5-MDL016-A/521IFP5 -.188-GFl LPIUC-DBWSTD PT-A850SR LED- 5P-32L40T5-MDLa16-A/5211FP5 -.188-GFI LPIUC-2-DIWSTD 5209FP5-.188-BCC-GFI LPIUC-OBA/STD 5211FPS-.188-BCC/GFI LPIUC/030/R1-1-30/2- OV306/STD PT-A850SRLED-5P-32L4OT5-MDLL16-N5211FP5 -.188/GFI LPIUC/ 030/R1-1-30/2-0V306/STD PT-A8505RLED-SP-32L40T5-MDLO16-W5211FP5 -.188/GFI LPIUC/ 030/R1-1-30/STD 7701 LED- IL40TS-MDL07/STD 5208FP5-.188/STD 5212FP5-.188-BCC/GFI LPIUC/030/R1-1-30/5I1) PT-AB50SRLED- SP- 32L40T5-MDL016-A/521IFPS -.188/GFI LPIUC/2-SH/HH/STD Line Comment Unit $ Ext $ $3,364.75 $3,688.25 $3,776.50 $2,223.55 $3,111.80 $4,405.90 $3,817.65 $1,88H.25 $1,664.75 $2,523.55 $3,576.50 Estimated Total for inaterlal COUNr TOTAL $16,823.75 8 $29,506.00 1 ` $7,553.00 1 $2,223.55 i1 - $8,811.80 ., - $7,635.30 1 $1,888.25 $3,329.50 () $0.00 ` $7,153.00 $68,100.40