08-22-22 Budget Workshop Meeting Adopted MinutesMINUTES
s' Budget Workshop Meeting
Monday, August 22, 2022 - 5:00 PM
Commission Chamber
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5
Absent: Michael Waters, Commissioner - Seat 3
Also Present: Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
CALL TO ORDER
Mayor Glasser called the meeting to order at 5:00 p.m.
1. PUBLIC COMMENT
There were no public comments.
2. FY 2022-2023 BUDGET TOPICS
Finance Director (FD) Melissa Burns presented the slide show titled, Fiscal Year 2022-23
Budget Commission Workshop 43, (which is attached to the agenda packet) while she explained
each of the following budget topics.
A. Overview
CM Corbin provided an overview of the previous budget workshops and an outline for
the current meeting.
FD Melissa Burns provided an overview of the entire budget, highlighting a decrease of
1.48%. She reviewed the budget by fund and type and spoke about Ad Valorem Taxes
and the voting requirements for each millage rate.
Mayor Glasser asked for clarification regarding the votes needed for various levels of
millage. FD Burns confirmed the requirements shown in the chart. Mayor Glasser asked
that the requirements be further verified and reported back. CA Durden suggested that
they provide the confirming information in writing. CM Corbin requested that FD Burns
provide the (TRIM) form and Statute.
Budget Workshop
August 22, 2022
B. Public Utilities
FD Burns presented an overview of the Public Utilities budget, mentioning an increase
of 2.4%. She reviewed funds and capital projects.
Mayor Glasser asked about the projects being carried out from last fiscal year and if it
inflates the next fiscal year's budget. FD Burns and CM Corbin explained the process
of encumbered funds and carried -over funds.
Public Utilities (PU) Director Troy Stephens spoke about carried -over projects and
funding for the projects. Commissioner Norris asked about the status of the projects,
and (PU) Director Stephens responded most of the jobs have already been started, and
the delays are due to external holdups.
C. Remaining General Fund Departments
FD Burns reviewed the budgets for other departments and the General Fund.
Commissioner Bole asked about reducing the budget for the Lifeguards. FD Burns
responded that extra money for the lifeguard station was removed from the budget.
Mayor Glasser asked about the intergovernmental flow of funds from the interlocal
agreement for the lifeguards and what percentage is paid by that fund. FD Burns
confirmed a reimbursement is received annually from COJ.
Commissioner Kelly asked for more information regarding the additional $20,000
recruiting efforts for Human Resources. CM Corbin spoke about the difficulties with
recruiting and explained the additional funds would allow for more aggressive
advertising to assist with recruiting for all positions within the City.
3. CITY COMMISSION COMMENTS/QUESTIONS
Commissioner Bole asked about a prioritized list of items that could be excluded from
the budget by reducing the millage rate resulting in cutting $300,000 from the budget.
CM Corbin explained the current budget was cut since it was last presented to the
Commission. He mentioned additional capital projects would be cut from the general
fund, most likely from Public Works.
Mayor Glasser explained she would not want to cut anything from the Police budget and
asked what percentage of the budget is Public Safety. FD Burns answered Public Safety
is approximately 14% of the general budget. FD Burns explained that by cutting the
budget, she removed the additional cars from the Police Department because the
department is not fully staffed. FD Burns and CM Corbin explained different ways the
budget was adjusted to cut $300,000.
Mayor Glasser spoke about additional possible revenue sources and explained not much
revenue is returned at the City level from taxes. She suggested the future Commission
Budget Workshop
August 22, 2022
focus on the equity received from the interlocal agreements, which is currently at 18%
per dollar.
ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 5:37 p.m.
Attest:
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Donna L. Bartle, City Clerk EfterrGlasser, Mayor
Date Approved: /a/25 2 2
Budget Workshop
August 22, 2022