01-25-22 Commission Workshop Adopted Minutesr..
S4,i%/
A% MINUTES
Commission Workshop Meeting
Tuesday, January 25, 2022 - 5:00 PM
Commission Chamber
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner- Seat 3
Candace Kelly, Commissioner- Seat 4
Brittany Norris, Mayor Pro Tem/ Commissioner - Seat 5
Also Present: Shane Corbin, City Manager(CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
1.CALL TO ORDER
Following the Pledge of Allegiance to the Flag, Mayor Glasser called the meeting to order at
5:00 p.m.
2. WELCOME (MAYOR ELLEN GLASSER)
Mayor Glasser had each Commissioner self-identify and welcomed the facilitator, Linda Lanier.
3.PUBLIC COMMENT
Mayor Glasser explained the process for public comments.
Amy Palmer spoke about the need for a baseline survey of the tree canopy and for the City's
storm water ordinances to be in sync with the tree ordinances.
Mark Gabrynowicz gave an overview of topics being addressed by the Environmental
Stewardship Committee.
There were no other speakers, so Mayor Glasser closed public comments.
4.REVIEW OF 2021 PRIORITIES AND THEIR STATUS DID THE PROCESS WORK
SHANE CORBIN, CITY MANAGER)
Ms. Lanier explained the meeting format.
A. CM Corbin reported the status of each of the 2021 Priorities.
Commission Workshop
January 25,2022
5. VISION STATEMENT REVIEW (KEVIN HOGENCAMP, ASST. CITY MANAGER)
DCM Kevin Hogencamp reported on the Community Visioning process and statement.
A. DCM Kevin Hogencamp reported on the Community Visioning process and statement.
6.OVERVIEW OF NOMINAL GROUP PROCESS, URGENT/IMPORTANT MATRIX
SMART FRAMEWORK (LINDA LANIER, FACILITATOR)
Ms. Lanier explained the purpose for setting priorities, noting that a Priority is a topic that will
receive particular, unusual, and significant attention.
Ms. Lanier spoke about the Eisenhower Model and determining what is urgent and important.
Ms. Lanier reviewed the process and the use of the SMART framework for goal-setting which
must be:
Specific
Measurable
Achievable/Actionable
Relevant
Time bound
Ms. Lanier explained the plan to come up with a new list of priorities to be formally voted on
by resolution.
7.REVIEW AND DISCUSSION OF RESPONSES FROM COMMISSIONERS
ACCORDING TO SUBJECT AREAS (LINDA LANIER AND GROUP)
Ms. Lanier presented sheets which included the goals from last year and the new goals submitted
by Commissioners in advance of this workshop. The Commission provided input and offered
additional ideas to consider. The following were discussed.
Livability:
Blue Zones/Health Committee
Promote equity& neighborhood identity
Workforce housing
Military/veteran friendly
Improve arts/culture/rec/history department
Funding: expand Baker Center/ splash pad
Quality/safety of children's programs/sports
Handicap door button - Chambers
Recreation staff/programs accessible to all (programming)
Aging in place - senior focus
Youth Council
Health/Wellness partnerships
Commission Workshop
January 25,2022
Historic District(incentives)
Funding for Kid Zones
ADA plan(other parks)
Park amenity planning
Racquetball courts - evaluate& re-purpose
Environmental Leadership:
Maximize recycling,prevent waste, reduce pollution
Plastic reduction, reuse, recycle for groups using city venues
Understand sea-level rise, improve resilience and education
LEED -embed into city projects, Commission adopt policy
Composting
Hazardous waste drop-off
Tree survey- canopy care and schedule
Greener City venues (LEED)
Planning& Budgeting:
Adopt formal written policies for capital asset, accounting, auditing, financial reporting,
internal controls, revenues, expenditures,purchasing,procurement, and debt.
Equity in spending/budgeting across community: study and policy
Consider spending decisions - impact on debt&pension liability
Plan for end of Better Jacksonville money for time that's left; ARPA
Pay, bonus, & retention issues; training equity
City Clerk and IT hardening to lessen vulnerability-policies
Mission& Strategic Plan
Debt management- 0 debt
Gas tax use
Hot spot" pia/ming/connectivity plan
Shovel ready plans
Mayport Road Corridor:
Community redevelopment plan / tax increment financing (TIF)- explore feasibility &
other tools
Expand NW boundary
Greenway, connectivity, and readiness projects
Clean up Post Office property
Flyover- mural - clean
Connectivity,Mobility, and Parking:
Connectivity/Mobility Plan
Traffic management; focused street and parking review- plans and goals; multi-modal
Management of beach accesses
City Services:
Audit permitting and recreation reservation systems to create better efficiencies and
service
Commission Workshop
January 25,2022
Formal employee welcome; recognition
Improve online HR portal
Partnerships with local, state agencies, legislators - strategy
City attorney- evaluate staff position
Best practices- record keeping/record management hardening
Streamline building permits/processing
Nuisance violations: information/insight
Infrastructure: (New category)
Sea level rise; resiliency
Lifeguard Station
Upgrade Seminole/Atlantic Blvd. intersection
Seminole Road fence or reflectors
Signage - consolidation
Wi-Fi connectivity
Buffers next to commercial corridors
Capital Improvement Plans
Once all the categories and ideas were presented and discussed,they went back through them to
identify those that could be grouped with similar items.
8. VOTING AND PUBLIC COMMENTS
The Commission used stickers to vote on items most important to them. Photos showing the
votes are attached hereto and made part of this Official Record as Attachment A.
Public Comment
Mayor Glasser opened the second round of public comment and the following spoke:
Mark Gabrynowicz spoke about the need for planned maintenance.
Emma Finn spoke about the health risks of herbicides and lawn pesticides and urged the
Commission to address concerns by reducing levels through promoting, educating citizens and
companies, and providing resources.
CM Corbin spoke about the City stopping the use of Roundup in our public parks.
An Oskarsson spoke about the importance of arts and recreation programming and its positive
effect on the community's mental health, brain health, and overall wellness. She gave examples
of programs the City could offer at our community centers.
Jane Stevens explained examples of services and programs and urged the City to spend time
looking at what is possible, instead of taking a program that is in place and marginally adjusting
it. She further explained a process that could be used and noted that the future of our young
citizens is both urgent and important.
Commission Workshop
January 25,2022
Attachment A of 1-25-22 Minutes
9.DISCUSSION AND SECOND ROUND OF VOTING TO WORK THROUGH
PRIORITIES IN EACH SUBJECT AREA AND GENERATE COLLECTIVE,
AGREED UPON GOALS FOR 2022 (LINDA LANIER AND GROUP)
Ms. Lanier reviewed the results as shown on Attachment A.
Discussion ensued and there was no need for a second round of voting.
NEXT STEPS AND ADJOURNMENT (SHANE CORBIN)
Ms. Lanier explained the next steps to have DCM Hogencamp prepare a draft list of priorities
for the Commission's review and approval.
The meeting adjourned at 7:42 p.m.
Attest:
1,144141,4_JAmizt,
Donna L. Bartle, City Clerk ll-n Glasser, Mayor
Date Approved:
I IZg /2L
Commission Workshop
January 25,2022
Erstaimaisgfit^ ' ri C
i
1' . Amipt .I_.
r.
A
04-25-22-M+nub
UVAIUTY7
2.a-2 \
2''
0
1ue70 ne 5 I 4eal+h ConimitTO (,,-?Cr
ramofe e ui# naigAborhood ijerri.i
Iork ore. hou5lnq
Athtary vetere n Emend
2022
e at-t5lcut fure/rrz"de f)4-:
4 co r,„ci,etti : e lifel r.cl 15aker Cr rrf er toplatill File*.
ik !1 tAol i `/ , Ty of G,hi l T r•n 5 C%' att'1 ix_:1 F-.r r,"
1` "
t
re* dr"
N. ,e rad+1 0 n si-ti 4-4/-trols-drew5 4.-461.0, it)le .
r
iff.:,jr-
achmell .
1 • . •
s 114
liko AI
1111161.t f
ii. .044 4 ..s2// We Li n
01:
11)0 110TorilkoPs _ pro.)
i
i
Hid5-)Ficorqc k
F.uncic n4rmK1 el Zone 5
ADA :gjecirl L. Olf-tc, r
4
1.1/411414 r k el men Ii pian n11)5
4- est1el 3e..,ai • till:
Left:Olt Ir
1L$ '' -&-;*
le; I 2t drr
imp
z....
44.
0,,Q6
sC:
o.o..1\*c tQC
111‘
E L ADER P
202
00LirnIZe re6yClin) p 5/7 pdio-6014raven-1m' a,#e
P1a - « 'reduction re use rec c ! 1-Or
crou p6 no Crfy l/en c)C5
aer.5+and ea -le / r,IV ptboe
1. • LLED &rnbtx4 1.1 ft t-Ay pre:Jere, Is
N COM PA ( dtsilt yr-
17 2
4.2.4.**
crt tOSILO drop . . .,
7.401. 4+! v4-s° `' r,,,._.
4 6[ ,T us 4 .,`.rC'. T I!'! 3'tie
qr _
N
Attachment A-----,,...,_
01-25-22 Minutes
PionniciL.----
2_ 02-k
r
Lqu '±Y in sPandin9/3udefrn9 dp
OCCOS5 C-061 n1 on ily:
5..foil‘j
4 pch cy
4 c on $ider 5pens in, dee-isten5 —
linpdc ± on debt' s ristan IkrbittYy
20-2:1 46 611iillorte Adattitifo, 44 i tlt .
tp\dil 4r,..- __
I
4?.:fi''12xAer , (4c:n.f.:ti,te SdP
it.r -r trvato, itt fs he icti6 - 1; gr
PAr re-fee-1+4'0n etrip ty04
effM055101-1 4 51-ra-feel 4 f .
gt De ip-Pt-
1f)ANov st% reto y OA*2,. .. 0 0
11. C7a6 -I et)e- t- 5,c
4.121,czt i
1 -
0 0410
NNW
ler
Zitt, ilk
a •
0 40104 II ..b el VI .'".' .i 4 0
i
j •n.,...
Au f r WI i
I
0 00 ‘4.. ., , ici k gm pt,6 Ll; 1 AVT4 ,.‘aiii.)—•'") 1
04110.6.1.
N
Cynte-, Al Sil 10 XJ4191,U 04XF
pA/4 TIP ti.;11)'. --- 0
0,,
1 f_CU 1714M 9, 4 L449tou ea 741 .sv..4.
doi ail gra-) A4.1uow w 0-2410
e- (--) ----;
3
i.„ jcj ii\
ry
t,
i,. . , —, ,
14. ,s tkki '
4,,
0 I 1 • no00Vr\* a le
CI
C:-N.j r'.TD11
1•14
eg am ,.i I''
14,igir'.
1 —ie.!C\f\
A. 4 r,
4,
A—N c - i
si
to.
1
4 iv:,.t,
r,
mytilb
rtl'
aMMIL
tea.
f t I1" ,..!
trj
EPA&. ri ca
di Err
it.".A. t
10444
304.11,(71 C0 al
9+, ' c d IMcJu4.. V •
a4gpc t
troy./ (v,a ' awo ars e3a1Nold LU irwo03
opt _ys 501?U01 r D4,,kacler
271"'/2 Sc.uaS9 L,,i )4.1. 1 utkith
Z,
gnaw
5F41 J -DS
so
cm. Aish.
41
em-'
l' iZ j-t ri Ili '40
101111111=:d o 4.
4!.'''404''kt,
ill
I r
AA k 1.
6 A 4 1*,
444 L12, 04#0,011,04, 4 '-.*"...40"1"4.11 4141
IP/ ai-i/J JQ ? 1 lot..okAra,7
e4: ) r 7/744irlit.V / a)OU 1 W-Pes.,,,..-
4100'
0 filis 1-1714A IISe9j i atc, 1.,)A41).
1 ovic it
73/4--7-..0 7
aJ
tnHIIAI