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03-21-22 Special Called Commission Meeting Adopted Minutesr<:.:" i MINUTES Special Called Meeting of the City Commission Monday, March 21, 2022 - 5:15 PM Commission Chamber INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Following the Pledge of Allegiance, Mayor Glasser called the meeting to order and Deputy City Clerk Ladayija Nichols called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor- Seat 1 Bruce Bole, Commissioner- Seat 2 Michael Waters, Commissioner- Seat 3 Candace Kelly, Commissioner- Seat 4 Brittany Norris, Mayor Pro Tem/ Commissioner - Seat 5 Also Present: Shane Corbin, City Manager(CM) Brenna Durden, City Attorney (CA) Ladayija Nichols, Deputy City Clerk (DCC) 1. CALL TO ORDER Mayor Glasser called the meeting to order at 5:15 p. m. 2.PUBLIC HEARING - APPEAL (APP APP22-0001) OF THE COMMUNITY DEVELOPMENT BOARD'S DENIAL OF VARIANCE APPLICATION (ZVAR21- 0019) FOR 1515 BEACH AVENUE. A. City Attorney Procedural Reminders CA Durden provided an overview of the hearing procedures. Mayor Glasser opened the public hearing on Item 2. B. Disclosure of Ex Parte Communications, if any CA Durden asked the Commission to disclose any ex parte communications in regards to this appeal and state for the record that your decision will be based upon the information that you hear tonight. Commissioner Bole - No ex parte communications; confirmed it will be based on the information here tonight. Commissioner Kelly - No ex parte communications; confirmed her decision will be based on information presented this evening. Commissioner Norris-No ex parte communications; confirmed she will be making her decision based on what happens here tonight. Special Called Meeting of the City Commission March 21,2022 Commissioner Waters - No ex parte communications; confirmed he will base his decision on what he sees tonight. Mayor Glasser-No ex parte communications; confirmed she will base her decision on information presented tonight. C. Swearing In of all persons who will speak Deputy City Clerk Nichols administered the Oath to all persons who stood signifying they will provide testimony. D. City Staff Overview, Documentation and Presentation/Testimony CM Corbin called upon Planning and Community Development Director (PCDD) Amanda Askew to explain the item. PCDD Askew presented a slide show (which is attached hereto and made part of this Official Record as Attachment A) and explained the six criteria to use when making their decision and that one or more of the six must apply to allow the variance and if none apply,the variance would be denied. When asked whether one of the criteria applies, Ms. Askew explained her opinion that there are none. Attachment A of 3-21-22 Minutes E. Applicant's Documentation and Presentation/Testimony Applicant/Property Owner William Carriere provided an overview of his request and answered questions from the Commission. When asked if his request meets any of the six grounds for granting a variance, Mr. Carriere explained why he believes criteria (3) applies. Margaret Cornelius provided testimony and answered questions from the Commission. F. Public Comments Karen Perrin spoke about run-off and drainage concerns. G. Closing Comments/Rebuttal Dr. Carriere provided closing comments. PCCD Askew responded to questions about the examples of non-conforming structures. Dr. Carriere clarified the difference between the two comparable properties. Mayor Glasser closed the public hearing. H. Commission Deliberation and Action ACTION: To Deny APP22-0001(ZVAR21-0019) Motion: Brittany Norris Second: Michael Waters Special Called Meeting of the City Commission March 21,2022 Commissioner Norris spoke in favor of the motion to deny, noting the applicant was unable to meet any of the grounds for approval of the variance. Commissioner Waters spoke in favor of the motion to deny and the need to follow the Code. Commissioner Bole spoke in favor of the motion to deny, noting he could not find any of the six factors. Commissioner Kelly spoke in favor of the motion to deny, noting the need to uphold the Code. Mayor Glasser clarified the need to abide the Code unless a variance is granted. She spoke in favor of the motion to deny due to not finding a reason needed for granting. Michael Waters (Seconded By)For Brittany Norris (Moved By) For Ellen Glasser For Bruce Bole For Candace Kelly For Motion passed 5 to 0. 3.PUBLIC HEARING - APPEAL (APP APP22-0002) OF THE COMMUNITY DEVELOPMENT BOARD'S DENIAL OF VARIANCE APPLICATION (ZVAR21- 0020) FOR 763 ATLANTIC BOULEVARD. A. City Attorney Procedural Reminders CA Durden stated that the procedures are the same as explained earlier. Mayor Glasser read the title of the item and opened the public hearing. B. Disclosure of Ex Parte Communications, if any CA Durden asked the Commission to disclose any ex parte communications in regards to this appeal and state for the record that your decision will be based upon the information that you hear tonight. Commissioner Bole - No ex parte communications; confirmed he will only look at evidence presented her tonight. Commissioner Kelly - No ex parte communications; confirmed and will base her decision on what is presented tonight. Commissioner Norris-No ex parte communications;confirmed she will be making her decision based on what is here tonight. Commissioner Waters - No ex parte communications; confirmed he will base his opinion on what is presented tonight. Mayor Glasser -No ex parte communications; confirmed she will base her decision on tonight's record. Special Called Meeting of the City Commission March 21,2022 C. Swearing In of all persons who will speak Deputy City Clerk Nichols administered the Oath to all persons who stood signifying they will provide testimony. D. City Staff Overview, Documentation and Presentation/Testimony CM Corbin called on PCDD Amanda Askew to give an overview of this item. She presented a slide show (which is attached hereto and made part of this Official Record as Attachment B) and answered questions from the Commission. PCDD Askew and CA Durden clarified areas in the Medical Marijuana Ordinance that are regulated by Florida Statutes; however, CA Durden noted that she does not recall for certain whether the variance criteria in our Code was ever part of a State Statute, but knows they are very similar to many other cities and counties. Further questions were answered by PCDD Askew and CA Durden. Attachment B of 3-21-22 Minutes E. Applicant's Documentation and Presentation/Testimony The applicant's attorney, Karl J. Sanders provided an overview of regulations, requirements,waiver criteria,variances, and the differences between the City's Code and State Statutes. He presented slides (which are attached hereto and made part of this Official Record as Exhibits A-C) and the aerials included in the packet as he explained why he believes they meet criteria (2), (3), and (4). Elias Hionides, representing applicant, spoke as a witness. Rich Trenbal, representing applicant, spoke as a witness. Chris Hionides, applicant and property owner, spoke on his own behalf. Mr. Sanders answered questions from the Commission about the 500 ft. separation requirement. Exhibits A-C F. Public Comments The following speakers participated in public comment: Niko Costas spoke about the convenience this would provide to him and residents of Atlantic Beach. Charles Dewitt spoke in favor of having a variance granted. Sharon Miller's name was called, but did not speak. Special Called Meeting of the City Commission March 21,2022 The following filled out forms indicating their support for a variance, but did not wish to speak: Maryscott Moore Macon Johnson Mallory Turner Katie J. Caston G. Closing Comments/Rebuttal PCDD Askew provided closing remarks. Mr. Sanders provided closing comments and rebuttal. He referred to and distributed a copy of AB Code Sec. 24-65 (which is attached hereto and made part of this Official Record as Exhibit D). PCCD Askew and Mr. Sanders responded to questions. Mayor Glasser closed the public hearing. Exhibit D H. Commission Deliberation and Action ACTION: To approve Appeal APP22-0002 (ZVAR22-0020) based on the findings that (3) Exceptional circumstances preventing the reasonable use of the property as compared to other properties in the area due to the church being a temporary tenant in an atypical location, and also (4) Onerous effect of regulations enacted after platting or after development of the property or after construction of improvements upon the property due to the way we are currently doing measurements is onerous, possibly atypical and definitely inconsistent with the rest of our Code. Motion: Brittany Norris Second: Bruce Bole Commissioner Bole stated that he sees factors two and three as relevant and no restrictions regarding the time of operation. Commissioner Kelly spoke about the 500 ft. requirement, it being about the use of the property, and medical marijuana already available within three miles of Atlantic Beach. Commissioner Waters spoke about the criteria used for granting variances and noted he does not see any that apply. Mayor Glasser mentioned not liking the criteria used for this case or that a Walgreens wouldn't be allowed at that location. She spoke about decisions made in 2018 regarding dispensaries and expressed the need for the Code to be written better. Special Called Meeting of the City Commission March 21,2022 Round Two: Commissioner Norris spoke in support of her motion and explained why she believes criteria 3 and 4 apply. She gave examples of language that she believes to be inconsistent and CA Durden explained why she believes they are not. Commissioner Bole commented that the establishment would be good for the community and would serve the residents of Atlantic Beach that he represents. Commissioner Waters explained that he supports medical marijuana clinics but he cannot find a reason for picking one of the six criteria options. Mayor Glasser thanked CA Durden weighing in on whether there are inconsistencies in the Code in regards to the measurement, but noted she disagrees. She also thanked the Community Development Board for their review. Mayor Glasser explained the motion and called for a roll call vote. Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters Against Candace Kelly Against Brittany Norris (Moved By) For Motion passed 3 to 2. 4. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:07 p.m. Attest: Donna L. Bartle, City Clerk 1 en Glasser, Mayor Date Approved: JI i 12 Special Called Meeting of the City Commission March 21,2022 Attachment A 3-21-22 Minutes APP22 -OC 1515 Beach Averi' lu Appeal the Dec. 21, 2021 CDB Decision. Original variance request was for a variance to reduce the minimum rear yard setback to attach an existing detached garage to the principal structure at 1515 Beach Avenue. Attachment A Site Context and Det&3-21-22 Minutes Oceanfront lot Ilocatedonthe1580 - —1549 f northeast 1550 corner of 15th 1525 Street and 1 I Beach Avenue 141 1502 15-1 H 51 1 Zoned i i 1497 _ 46 Residential, R Single Family 1 1 1 .,,, 1475 RS-2) ti 4 II 1460 1451 1- Attachment A Background 3-21-22 Minutes The property has an existing multi-story house and existing two- story detached garage. The two-story detached garage was constructed in the 2000's and is a legally existing accessory structure that meets the required 5- foot rear and side yard setback. 11 Principal 1.4 CO UMNS`Vii 1 I( o - Structure 2' CONCRETE 4' w000FW o i2^ •j Detached o REeAR1 NALL & 2' wpOD 1 /co•ioT LEGIBLE en 213 f FEN E I Garage N $ ,29'03 E o;• o i 0Ai ci: t r 1 Folio CAP L8Sbn w . i g. i t W f / acrLow s He 200.0o;Pv` 1 a? tV P i t V Q WS TANKS 41.E o !•• -'1..':1'1":-.1!.. NItl rh I%rsaz t AI j?--:- P: _ z jTo R` ¢^r" J.,_ - 8- PA POOL-O rs a'' O i , r 0 i a,T o _ rte , .•' i-'_ '-'i' O N \; L-- o.s 4' v100G F EtsCE PE. l i t o v O - digt,` orANO t 000t 1 O 1.4'Xt.4• CONC. 3COLUM V S o o t- s 83'29'03" W To¢ 'R 2' CoxCRETE ac 2 w00D of.55'( oN wAt: 158329'55'N 2 PENCE 1 etHc n*mc ttseo c 4. r a+9 /2' O"PPE. NO. 72-o+-M9CA' Epc H.ABO T nrvATNM_it a uA• Prosed Piafp3-21-22 Minutes The applicant request to build an addition that will connect the existing detached garage to the principal structure. x x x t3 g ,CH AYE.., ATLANTK. L H. 5 12. p+tLM k 9.99 15-SSX a n BAR TO C, 1C. ti_L 8.8 X21. 29 ix CAZPICRTS. '------ I t ,9Fx aw[ j f rIIIIs I o t SFE 21.33 f ,.1111111.1f r 21.0 Q.' I 111111. r- X11111 r n I ; Fic? I ara 19.5 1 i M c oD 0 0 moUoU .Ucp0 t? iikP?M 68H1. MAX. HTTUOOO ItAti I r 18.12 SS' NT. •• I9 r 5' HT. C RETE OUtKH€X15,67 a. 11IIII x/55: Ottft 1 rt.r ,.;P a, Arr cTRIF T IND FIFTFFNTH STREET itø a a 3-21-22 Minutes Per section 24-83(b), "for lots having frontage on the Atlantic Ocean, the front yard shall be the yard which faces the Atlantic Ocean, and the required front yard shall be measured from the lot line parallel to or nearest the ocean". Therefore, the side of the property abutting Beach Avenue is considered the rear yard. This zoning district requires a 20 foot rear yard setback for principal structures. r 4 S.M'„.. _ _. Z ; 5 r. ki Moa w 4. r. yr y S 25 hJ 1• 1 l V i • 'ii4 5 - 1..) 1 i . 1 ' t ti f s w. a 1: --- 15th Street t 7 .7_ ,1441, : -'' , ,., .' 4 x - . .,, i ki. . i w* e cL,a r a te, rmtriiiii),..i: - ,_ . r14K 3 5— r Attachment A 3-21-22 Minutes The structure will meet the minimum front yard setback of 20 feet and side yard setback of 7.5 feet. Detached Garage s4 -- Proposed Addition Pt" Principal Structure 1 1 i- tf 1° i i i ,,,,, i-E.17 k 4. . ..I a---- 7 1114 i - t 4... I_` T"\, t ' L mm , View from 15th Street 1 . tz: 1pit... ED r 1i. 1 t Ifker ' 4:' !St e.- , lira , - , )',,,,.,--. c 41 View from Beach Avenue Attachment A Need for Variance 3-21-22 Minutes If the detached garage is attached or connected to the principal structure the detached garage is now considered part of the principle structure therefore, it is required to meet setbacks for the principal structure (required 20 ft rear yard). The existing detached garage encroaches 5 feet into the 20 foot rear yard . 1 1 1.4Rt.. w... I t* it ,W o COLUMNS' NCRETE 4' woodFENCEf -RAR. A 85tIn Tp R£8AR)YJAIL & 2' W000 c''._____.—NOT EtyBtE s n 11 1 N 83'29'03 e 213 t FEN^E _-Iv o 1 1 m CI! 2-6A0G-L W"E`"Iltg5 .. - - 200.o0tau0 e.t' y i t W 15 feet r 1, b N 0Q GAS TAWS SI.S. J t . Z Z 11W N A l .'' N g 1 r. R z..R.5),. t 0 LOT1 AA rn o 1 fa LS w' y` 2 STORY N 3 STORY STUCCO J a ( O1UOAi044gTUCCO f { R3 STORE NO. R' 22.0 tn co, Iiiil GARAGE Q ke C3/ Poa I b S'o+ Sit ! 24,t' x4 0 01'. 11 j SI o o m t. N}N o.s 4 a 000 vc }i pec i 0 o K 0 you WAN 200. 0011PLAT) 1,4'X1.4' CONC• 1 1 vO w 21 3 t 0 1 02.S 83.29'°3"To REaAR} 2 coyCRE t 155' oRow wau & 2' W4°D CYC'4 1/2"MON°P£• S83 29 55" 20 ' FENCE BEN -USED: C co,to(t.830a0 Na 72-01-419 T Ff FV Tff7N-tt 1R 4.+ Attachment A 3-21-22 Minutes Denied the request for a variance from Section 24-106(e) ( 2 ) to reduce the minimum rear yard setback from 20 feet to 15 feet to connect an existing detached garage to the principal structure . Denied the request finding that the required factors to support a variance were not meet due to lack of grounds for approval ." Attachment A Process 3-21-22 Minutes LDR allows appeal of the final decision of CDB by any adversely affected person ( s) Appeals are de novo (start from the beginning) . In other words, as if the CDB hearing had not occurred . Per 24-49( b) the applicant must indicate that the decisions of the CDB being appealed is in conflict with or in violation of Chapter 24. Since this is a de novo proceeding, Commission must review the appeal under the criteria set forth in section 24-65 (c) variances. Attachment A 3-21-22 Minutes Applicants Grounds for Appeal Ground; for appeal pe- Sec 24.65 ( c)(1), ( c)(2) The strictures at 1517/1E15 Bea.-,h Ave isuIject property are 15 feet from the se ba:k and 30 feet from the pavement The strictures at 1497 Beach Ave/4€ 15th Street distance from the set back of Beach Ave is 0 feet or 15 feet from the pavement (see pavements attached) 143 41".. 1 STH ST 4. Additional to garage x F A apartment was permitted s in 1961. 10. Front is setback approx. 16 from prop. line a i,...p,:L ILA Permitted in 2015 and 147 4. meets 20' setback 14 -ar RECAP -CDB Final DecisIon122Mnutes Denied the request finding that the required factors to support a variance were not meet due to lack of grounds for approval ." Required Attachment A Act ' 3-21-22 Minutes The Commission may consider a motion to approve APP22-0001/ ZVAR21- 0019, request for a variance from Section 24-106 to reduce the minimum rear yard setback from 20 feet to 15 feet to connect an existing detached garage to the principal structure at 1515 Beach Avenue upon finding this request is consistent with the definition of a variance, and pursuant to Section 24-65(c) in the Land Development Regulations below: 1) Exceptional topographic conditions of or near the property. 2) Surrounding conditions or circumstances impacting the property disparately from nearby properties. 3) Exceptional circumstances preventing the reasonable use of the property as compared to other properties in the area. 4) Onerous effect of regulations enacted after platting or after development of the property or after construction of improvements upon the property. 5) Irregular shape of the property warranting special consideration. 6) Substandard size of a lot of record warranting a variance to provide for the reasonable use of the property. Attachment A Required Action 3-21-22 Minutes The Commission may consider a motion to deny APP22- 0001/ZVAR21-0019, request for a variance from Section 24- 106 to reduce the minimum rear yard setback to connect an existing detached garage to the principal structure at 1515 Beach Avenue upon finding this request does not meet any of the criteria set forth in section 24-65 (c) nor is consistent with the definition of a variance. Attachment B 3-21-22 Minutes APP22 -0002 763 Atlantic Blvd . Appeal of the Dec. 21, 2021 CDB Decision. Original variance request was for a variance to allow a medical marijuana treatment center dispensing facility within five hundred (500) feet of a religious institution Attachment B 3-21-22 Minutes Site Context and Det 0. ,,,,,, ti -.,Located on m s, : . a the northeast 4 Vri4;iie''''' ,'Y Ni v' J_ ,. corner of r1 erre art , ur+cr Atlantic Blvd . s and r PalmsDr. — ifs t iislocatedinat", II I s 7 s i small T shopping h !\'d an ' rr qussJ r.W. o " , A. center 4 4 , i t. Zoned M Commercialle yr iii . ..!! 0 tel.# General (CG) Attachment B 3-21-22 Minutes Medical marijuana treatment center dispensing facility ( MMTCDF) means a facility licenses and operated for the purpose of dispensing medical marijuana, in accordance with F.S. 381.986, and all other applicable local and state rules, regulations and statutes." Permitted land use in CG but subject to Section 24-169 24-169 requires a MMTCDF to be located 500 ft. away from another pharmacy, school and/or religious institution P P. 17,491,!.' :;r lar ,. i . - '' "` 1r.411 r f RS-1 Residential. Single-Family ti" RS-2 Residential. Single-Family till '_ it iigs _ . is _ -,- ili111111111111111111113011 Ir RG-M Residential. General. Multi-Family CG Commercial. General Attachment B 3-21-22 Minutes Backgrourrrir The existing cannabidiol (CBD) oil store does not sell CBD products with tetrahydrocannabinol (THC). CBD and THC are both cannabinoids found in marijuana. Though similar in what they may treat, the most important difference is that THC will cause a person to experience a high while CBD will not. CBD products without THC are legal to sell and sold in retail stores like Publix, Walgreens, and major retailers. v. rrn_ w,; ti Y NO' e I rill illitS,.: 6,--... t ,;:* '111Milli e,PETRA FOR LEASE 904.241.1,51 Attachment B 3-21-22 Minutes INti el cite Itnov 763 Atlantic Blvd. is ps, ' 4,, r immediately o 111 y.. .m.. adjacent to a R it property with a I{ ^a , is A , Shared prop. line religious institutionit 1 Beaches Vineyard ter el1,p r 0 ` 1 I ,w+^1r`r.,:. . a r e 40 Church Theyshare Y, , to . . ,. the same property t,s 1._- , ;" ii r ` 1.line therefore, an application for a 4 s W 1 fF t 'variance has been submitted. Froman n w4#41$ I i I 1 ,,„—,......................agmerrffirome. , r the eastern mostir, ' I, f, edge of the building a. s_AL " . . rv* tile located at 763 44 ,...,0 Atlantic Blvd to the AI front door of the II hi Beaches Vineyard i 763 Atlantic Blvd. T_;:: Church is 10 ft. fr m edge of big. approximately 410 m o int door feet. L _ Attachment B 3-21-22 Minutes I Need for a Variance 763 Atlantic Blvd. Beaches Vineyard Church r d. 4.iyy r c 1 1 n 1; f,. , r.. r tiet Approx. 410 ft from edge of 763 Atlantic Blvd to front door of church Attachment B 3-21-22 Minutes Recent History June 2020 CDB denied same variance request A motion to deny the request was made and passed at a vote of 5 to 1 (5 for and 1 against) "... because it does not meet the criteria for approval." Since it has been longer than one ( 1) year, the property was eligible to apply for the second variance (section 24-65(g)) in December. ItragP11.1.11 4C4' / SI 1114 M rFORLEASE qpt-2dt-nst Aritcn.. 1 Attachment B 3-21-22 Minutes CDB Final Decision Denied variance based on the lack of grounds for approval in section 24-65(c) . Attachment B 3-21-22 Minutes process LDR allows appeal of the final decision of CDB by any adversely affected person (s) Appeals are de novo (start from the beginning) . In other words, as if the CDB hearing had not occurred . Per 24-49 ( b) the applicant must indicate that the decisions of the CDB being appealed is in conflict with or in violation of Chapter 24. Since this is a de novo proceeding, Commission must review the appeal under the criteria set forth in section 24-65(c) variances. Attachment B 3-21-22 Minutes Applicants Grounds for Appea The Order of the Community Development Board denying ZVAR21-0020 is in conflict with or violation of the plain and unambiguous language set forth in the City's Land Development Regulations (Chapter 24, City of Atlantic Beach Ordinance Code) regarding the allowable locations and minimum separation requirements for pharmacies and medical marijuana treatment center dispensing facilities, including the exceptional practical difficulties and undue hardship resulting from a strict application and/or erroneous interpretation of Section 24-169(a) of the City's land development regulations, which provides that such facilities "shall not be located within 500 feet of the real property comprising each of the following: (1) another pharmacy or medical marijuana treatment center dispensing facility...; (2) public or private elementary, middle, or secondary schools...; and (3) religious institutions". Attachment B 3-21-22 Minutes Medical Marijuana Treatment Center Ord . Regulate the placement in Commercial Zoning districts along Atlantic Blvd . and Mayport Road Located 500 feet from other pharmacies, medical marijuana treatment center dispensing facilities, schools, and churches. Permitted land use in the CG zoning district subject to the requirements of section 24-169 . The city determined that medical marijuana treatment centers and dispensing facilities are best suited to particular zoning categories and formulated regulations that govern the use of real property. Attachment B 3-21-22 Minutes RECAP -CDB Final Decision Denied the variance request finding that the request did not meet the grounds for approval of a variance as established in Section 24-65(c). Exceptional topographic conditions of or near the property. Surrounding conditions or circumstances impacting the property disparately from nearby properties. Exceptional circumstances preventing the reasonable use of the property as compared to other properties in the area. Onerous effect of regulations enacted after platting or after development of the property or after construction of improvement upon the property. Irregular shape of the property warranting special consideration. Substandard size of a lot of record warranting a variance in order to provide for the reasonable use of the property. Attachment B 3-21-22 Minutes Grounds for Decision APPROVAL- existence of one or more of the following Section 24-64 (c) DENIAL- Exceptional ENIAL- Exceptional topographic conditions of or The CDB mayconsider aneartheproperty. Surrounding conditions or circumstances denial upon finding that impacting the property disparately from nearby properties. none of the requirements in Exceptional circumstances preventing 24-65 (c) exist. the reasonable use of the property as compared to other properties in the area. Onerous effect of regulations enacted after platting or after development of the property or after construction of improvement upon the property. Irregular shape of the property warranting special consideration. Substandard size of a lot of record warranting a variance in order to provide for the reasonable use of the property. Attachment B 3-21-22 Minutes Required Actior . The Commission may consider a motion to approve APP22-0002/ ZVAR22-0020, request for a variance to Section 24-169 (a)(3) to allow a medical marijuana treatment center dispensing facility within five hundred (500) feet of a religious institution upon finding this request is consistent with the definition of a variance, and pursuant to Section 24-65(c) in the Land Development Regulations below: 1) Exceptional topographic conditions of or near the property. 2) Surrounding conditions or circumstances impacting the property disparately from nearby properties. 3) Exceptional circumstances preventing the reasonable use of the property as compared to other properties in the area. 4) Onerous effect of regulations enacted after platting or after development of the property or after construction of improvements upon the property. 5) Irregular shape of the property warranting special consideration. 6) Substandard size of a lot of record warranting a variance to provide for the reasonable use of the property Attachment B 3-21-22 Minutes Required Action The Commission may consider a motion to deny APP22-0002/ZVAR21-0020, request for a variance to Section 24-169 (a ) (3 ) to allow a medical marijuana treatment center dispensing facility within five hundred (500) feet of a religious institution upon finding this request does not meet any of the criteria set forth in section 24-65 (c) or it is not consistent with the definition of a variance. Attachment B 3-21-22 Minutes Attachment B 3-21-22 Minutes Attachment B 3-21-22 Minutes 500 Foot Buffer from Existing Schools , Pharmacies , and Churches 401414 Cerri 'AP iff ro 0;0 710;,:,<114 P '? or _ or rit#V#97/0.1A„.. d A Legend Existing Schools Parcels within 500 feet of a School Existing Churches re:01 Parcels %Atithin 500 feet of a Church Existing Pharmacies igto IIIICommercial General 1". 'Aar ir10.4 re fid. ilorfr' 07:11 A.t tLni" 500 Foot Buffer Attachment B 3-21-22 Minutes i Jr!!el Existing Pharmacies 1600 ier 111 9.' ' " i;_--- Commercial General 0` r`` Q 500 Foot Bufferv .: 10,I4' fe lr,o.. . - eirait sii r: irAr- 1010 Ll Ilill:IP:r!orArAr/ ir / J t 1 ,,1 IIsr: 1. r-, ,,``Inn i I/ ler Aro 9,:, at. ;4,,,,,,,,„„ A...,..... .._ 4„ r 0 l4t I t ite ilAPy• I j Pi/ Ijr act Attachment B 3-21-22 Minutes Legend Existing Schools Parcels within 500 feet of a School y. Existing Churches j . /' %:1 0'4 Parcels within 500 feetof a Church z..,,. r, I Existing- Pharmaciesid rl'%+` Commercialr. j General i '/ P.`.' 4' II 500 Foot Buffer If., If "P I n. 9 ^ -r• 0, `"•,!," rI' %_ " r/ IA. 14' s tR;,:t111! • 01.0P _ 1. 4 dIP gir... IrAt 411r,Cora petr4P,r41.4,4,. . 7- OP Willi', 4I OIL 0.; 1of j f 15M..a4li 411111 r! f% lI ., r/ ' PiiovAorice i __ 1111P Iif' 0, IAR/R " el Exhibit A-C ZVAR21-0020 (763 Atlantic Blvd.) EXHIBIT "A" COMPANY OVERVIEW — Cansortium, Inc. (dba "FLUENT") Exhibit A-C ZVAR21-0020 (763 Atlantic Blvd.) Company Overview—Cansortium, Inc. (dba "FLUENT") Cansortium, Inc. is a vertically-integrated cannabis company with licenses and operations in Florida, Pennsylvania, Michigan and Texas.The Company operates under the FluentTM brand and is dedicated to being one of the highest quality cannabis companies for the communities it serves. The Company currently has 3 cultivation facilities, a processing and packaging facility and 27 Fluent dispensaries in Florida, 2 Fluent dispensaries in Pennsylvania with a third set to open in Q1 2022, a cultivation and processing facility in Texas offering home delivery(we are one of only 3 license holders in that state) and a cultivation facility in Michigan. The Company is headquartered in Miami, Florida and Cansortium Inc.'s common shares trade on the Canadian Securities Exchange under the symbol "TIUM.U" and on the OTCQX Best Market under the symbol "CNTMF". Here is the link to the Office of Medical Marijuana Use website showing the current list of the 22 licensed Medical Marijuana Treatment Centers in the State of Florida: https://knowthefactsmmj.com/wp-content/uploads/ommu updates/2021/111921-OMMU- Update.pdf Hours of Operation for Fluent Medical Marijuana Dispensaries: Mon—Thurs: 9:00 am—8:00 pm Fri.—Sat:9:00 am—8:30 pm Sunday: 9:00 am—7:00 pm Cansortium, Inc. originally operated as Knox Nursery/Knox Medical, and we were one of the first 5 recipients of the MMTC licenses issued by the Florida Department of Health (see attached). Exhibit A-C ZVAR21-0020 (763 Atlantic Blvd.) EXHIBIT "B" SURVEY/BUILDING LAYOUT/SITE IMPROVEMENTS Exhibit A-C MAP SHOWING SURVEY OF A PART OF THE CASTRO-II-FERRER GRANT,SECTION 38.TOWNSHIP 2 SOUTH. RANGE 29 EAST,IN THE GTT OF ATLANTIC BEACH.DUVAL COUNTY.FLORIDA AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTIO!OF THE NORTH RICHT OF WAY UNE OF ATUNTC BOULEVARD(STATE ROAD NO.A-1-A,A 100 FOOT RIGHT OF WAY) WIH THE EAST UNE OF SAID SECTION 38;THENCE RUN SOUTH 891 S5E' WEST ALONG SAID NORTHERLY RIGHT OF WAY LINE O ATLANTIC BOULEVARD 639.90 FEET FOR THE PONT OF BEGWMG THENCE CONTINUE KONG SAID NORTHERLY RMHT OF WAY UNE A DISTANCE OF 17501 FEET TO ITS INTERSECTIO!WITH THE EASTERLY RIGHT OF WAY UNE OE ROYAL PAWS DRIVE MEMNON(A 60 FOOT RIGHT OF WAY AS NOW ESTA&JSHED)I TEHCE RIM NORTH 0041.22"WEST KONG SAID EASTERLY RIGHT OF WAY UNE A INSTANCE OF 12500 FEET:THENCE RINK NORTH 8913.58"EAST.A DISTANCE S.N.S.LLC OF 17500 FEET;TENO"THENCE RUN SOUTH 0841.22'EAST.A DISTANCE 12500 R OFF10AL RECORDS BOOK 1]01],PACE 1941 FEET TO THE PONT OF BEGINNING SAIDARPARCEL CONTAINING 0.50 ACRES MORE OR LESS COUNTY OF DUVAL.STATE OF ROMA_ LESS AND EXCEPT BE FOLOW1NG DESCRIBED PARCEL OF LAID EOISPTON PART OF TE CASTRO Y.FERRER GRANT.SECTION 38,TOIINSWP 2 SOUTH, ADJACENT BUILDING LAND DESCRIBED IN OFFICIALRANGE 29 AT. COUNTY.FLORIDA AND BONG MORE PARTICULARLY S00 41'22'E RECORDS BOOK 18928,PAGE 1811 N8913.58'E 175.08IRON TO MAGNET) 4.50'C(118EW E AT 11E NORTHERLY RIGHT-Of-WAY T- OF ATLANTIC BOULEVARD N'VS • AS NOW ESTABLISHED WITH THE EASTERLY RIGHT-OF-WAY WE OF ROYAL N8973'58-E 117.00'M, u 4, vo oq.INMi)) PALM DRIVE AS NOW ESTABLISHED;THENCE NORTH 00 DECREES 11'22"WEST N. 1 rT'_eCrlA81 AI,.. Iu00 FEET HONG SAID EASTERLY RIGHT-Cf-WAY LME:TIWNCE 1118111 89 J . CONTINUE DECREES NORTH 89E DEGREES 13' 3'T58' EASTO ADIDISTAANCEOF SEBBENCEEGINNING THENCE I 1 1.r • - 1Wr - A 1R'1u mNaE4F - SOUTH 00 DECREES 41.22"EAST.A DISTANCE OF 4.50 FEET:THENCE SOUTH1- 89 DEGREES 13'5E'WEST,A DISTANCE OF 58.00 FEET;THENCE NORTH 00 Z o U POINT rt aim 2.9• I DEGREESEOE 41BEGINNING.MITES 22 SECONDS HEST A DISTANCE OF 4.50 FEET 10 11E p N89'13'58"E 58.00' O P BEG tttCAMPk 4Z r orw Low yr 1 STORY STUCCO BUILDING O 73 N ASKw1 j ': NUMBER 763 8 z6 2C q 90 o O S-Vi—r nm-urr m._ k n§ NI Ixvm mFHrwIN.c___ _I.--WBo1RIAIiIwZ-- Ir $ 011> 4 28.6 } > FWONW Horn_11,r ar " = RI(• I I I yj 1 f MOM 7 00 I Li 3)U 1 I V. a a N g o o x TO F MOM( i N. iI iS CC.g s\ rFt $ Is a` 1 6L I Nd/ 3 I 8 NOTES1. THISISABOUNDARY SURVEY. 2. BEARINGSBASEDONTHEEAST PROPERTY UNE BEING SDD'41'22'E AS PER DEED. 3. LB DENOTES UCENSED BUSINESS. Nao<a to OMOWIE I mNIW r"" 4z9.]o• I 210.20_ w nea0 ar r 58913'58'W 63590' Io,R ` ROT mOWW>0NK OM =MAP RE7 RFl1 \ II MIIMMI=MW POINT OF REFERENCE 58913'58'00 175.00' POINT OF EXCEPTION 58915'02"W 1)48-)0 FIELD) 175.°6 ATLANTIC BOULEVARD THE PROPERTY SHOWN HEREON UES IN FLOOD ZONE'5" 100'RIGHT OF WAY PARD PUBLIC ROAD AREA OUTSIDE THE 0.2%ANNUAL CHANCE FLOODPLAIN) L AS WELL AS CAN BE DETERMINED FROM THE FLOOD INSURANCE RATE MAP NUMBER 12031C04083,REVISED ma DENOTES CLEAN-GUT.NOVEMBER 2, 2018 FOR DUVAL COUNTY,FLORIDA. ma,.DENOTEs FIBER OPTIC CABLE RISER. EN°DENOTES ELECTRIC METER. w DENOTES GAS VALVE. IAN DENOTES WATER VALVE. 0°DENOTES WATER METER. 111 o DENOTES GAS METER. NH+DENOTES FIRE HYDRANT. NFN DENOTES BACKFLOW PREVENTIVE DENOTES DROP INLET. b.,DENOTES OVERHEAD UTILITIES. THIS SURVEY WAS MADE FOR THE BENEFIT OF DENOTES GUY ANCHOR.412 BOARDWALK. 01 DENOTES METAL LID FOR DRAIN FlELD. GP.DENOTES GUARD POST. w o DENOTES CONCRETE POWER POE ITC DENOTES METAL UGIHT POLE ON CONCRETE BASE. aro DENOTES WOOD LIGHT POLE. DENOTES SIGN. 2D Kc-DENOTES HANDICAP PARKING SCR. 11PARKING SCALE 1'-28 NOT VAID OTHOUT THE SIGNATURE AND DONN BOATWRIGHT, P.S.M. THE ORIGINAL RAISED SEAL O A FLORIDA FLORIDA UC.SURVEYOR and MAPPER No.LS 3295 UONSED SURVEYOR AND MAPPER.' FLORIDA UC.SURVEYING&MAPPING BUSINESS No,LB 3672 CHEMED BY: IF1E 2020-360 IORMIM BY: SWC I BOATWRIGHT LAND SURVEYORS. Inc. 1500 ROBERTS DRIVE. JACKSONVILLE BEACH. FLORIDA 241-8550 DATE: MARCH 1a.2020 ISHEET_OF1 NIANKI-190.148-1.0 m x i OZ + L•6l M ao I I 0 I ,s7 o I ,k•br I I I I t•o I 1 S'. al.1 UOlO) 2 Z o ik CmPo I I o 6_ I I r•0 I 14 N I Si C c - I I .o Z I 0 6'L n Q•5 O Je H I m It I H It I 0 III 0) co III xi w im 46; iti m r Or,c Ii Z o:"( PNO 1 I 1 V0 II I m II I II 1 II I Li I 4. Al ot I4 o= I nxw n) 763 ATLANTIC BLVD. PETRA nQ—q •t ATLANTIC BEACH,FL.2440 Mayport Rd.Ste.3 Atlantic Beach,Florida 32233 1 I I I OOS1R G BUILDING I I I! -1 1 I ti3R r I 1--_:—____________3v...e..Z.7 Lip T- - - ---T- -_- i III u IiE III I I a NI i$a I COSTING BUILDING EXISTING BUILDING f b FINISHED FLOOR OEVA110N 11.97 FINISHED FLOOR ELEVATION r 1277 I Ili III i I v......LT 11 III I I]-- -I III { I j -- r 9 s c. 1 ik- YV i I I s l I ° I Fco in Y cc TTMO®L91OFI[AWpIT NI.C®1011E q r AIOOIT fTTMI/A) a===—__ Q N h a. II ms MOM MAME TOE V AAA AT J I- nIOASATATOLLAQI MO IMAMS , I .. I I I =,.. 1 L' 0 > 9 r r m og 1N i s 1.T MOM OM no®r.nc 9cO)I 0 a RAgpTT'U E(TAfx> 1 1 I I I i' r- i 11 3 1 1 I L__ 'ii I i I II a '- 3 51 1 r i o N II LJ L-- co Taos oar I ISM S1099 MACAOMAIM COMM u rr OMOD MOM MOM A--=__--L=—===_—_1—-________ SITE GEOMETRY SWAM COOLICISMOT PLAN SICSAMS PEAEnolSA-031 T'Ft*RAL FOOT NO1ES A°ME TOOT OAS a MIA10, 111.11-6m111.11-6m,Am AnuNTc BOULEVARD(too'RIGHT—Cf—WAY): mo=ourso LrtsomassocessrmasoovaMO o. nlal pool MOMS MOM IIMMITATIO1 summon DE DOMMONITEE MI.IMIDAM COM.111 11(ormsoon 3. ILL IMO MOO AM3 MOM A.113 I.MOM..10.12.10 MD 1103•10M311C. 4. M ..m... M MEM .., m,.MLFAMA MO MOM=.131MImom 6 MOO PAM MUM MI ID MOM TI MOO MOT.®a A<POMP, 11 L Ali 6001 NO 001131 NO IMAM AM MM.10.00 OMOMMM m a MTA 'U UTN v ffa AMNOL ALL MAMA MA MOM M DOMIONT M. ammo3 a i A A ®COMM CMTDPOMa. O:FLT MEM.n ROAM i 01 AIL1901624ILKoosa..T 1.10..E a OO•.T ORO M .w Mrr-u_ .. LM. 1 Ili MO YEAT DI MAD MO MR DAM AM IMAM IMCD Or•MM.. uvsas non= OryomAarOTu so cam,.a x.rouses o.rnr. a m 5— NN AS Oa soma OF A AlYy OAIMS AM. POMO .®MMO>YAM DOM MOM MOM AT PAM./ sete T'- f0. MOM LAMOF LLIM AmCMFOO T, 10 NE.... a,TT. .. TMT aTMMT Om 1E MEMO An C200 i.....mu mos moo x Tom..m PPM m rows MT vs MO M TMT OCT-m-1... SCALE 1'_ 17 ..c An DocuSign Envelope ID:8202CF05-385A-4EC3-AFD2-B89563AEA577 Exhibit A-C f State of Florida Department of Health Office of Medical Marijuana Use Classification: MEDICAL MARIJUANA TREATMENT CENTER License Number: MMTC-2015 -0003 Issued to: SPIRIT LAKE ROAD NURSERY, LLC d/b/a: FLUENT Address: 82 NE 26TH ST. UNIT 110 MIAMI, FLORIDA 33137 SPIRIT LAKE ROAD NURSERY, LLC d/b/a Fluent is an approved Medical Marijuana Treatment Center pursuant to section 381.986(8), Florida Statutes. Fluent is authorized to cultivate, process, transport, and dispense marijuana for medical use. Fluent remains bound by both section 381 .986, Florida Statutes, and Department rules and regulations. 14410 *01,4 ,•sI a. 4zri s ' ° f' to. . , t ifr,1 Effective Date: August 12, 2020 04 E......... F.i'.. ree : hs a' n Offda 4 HEALTH Ron DeSantis Scott A. Rivkees, MD Governor State Surgeon General Exhibit A-C Mission: Rick Scott To protect,promote&improve the health Governor of all people In Florida through Integrated 0John H.Armstrong, MD FACSstate,county&community efforts. HERS' -H State Surgeon General&Secretary Vision:Tc be Ie Healthiest State In the Nation November 23w, 2015 Knox Nursery, Inc. Re: Low-THC Cannabis Dispensing Organization Application Dear Applicant: I am pleased to inform you that Knox Nursery, Inc.'s Application to become a Low-THC Cannabis Dispensing Organization for the Central region has been substantively reviewed, evaluated, and scored by a panel of evaluators according to the requirements of Section 381.986, Florida Statutes and Chapter 64-4, of the Florida Administrative Code. As your application received the highest score for the Central region, your application is granted. Knox Nursery, Inc. is approved as the dispensing organization for the Central region of Florida. Knox Nursery, Inc. has 10 business days to post a $5 million performance bond in accordance with Rule 64-4.002(5)(e), of the Florida Administrative Code. The original bond, payable to the Florida Department of Health, must be received by the Department no later than 5:00 PM EST on December 9"', 2015. If the performance bond is canceled and Knox Nursery, Inc. fails to file a new bond with the Department in the required amount on or before the effective date of cancellation, Knox Nursery, Inc.'s approval shall be revoked. Knox Nursery, Inc. must notify the Department that it is prepared to be inspected and seek authorization to begin cultivation, processing, and dispensing. The following deadlines, as outlined in Rule 64-4.005, of the Florida Administrative Code, apply. Cultivation Knox Nursery, Inc. has 75 days from this approval to request Cultivation Authorization. No less than 30 calendar days prior to the initial cultivation of low-THC cannabis Knox Nursery, Inc. shall notify the Department that it is ready to begin cultivation, is in compliance with Section 381.986, F.S., and Chapter 64-4, of the Florida Administrative Code, and is seeking Cultivation Authorization. Failure to meet the deadline to seek Cultivation Authority may result in the revocation of the Department's approval. Please note, no low-THC cannabis plant source material may be present in any Dispensing Organization facility prior to Cultivation Authorization. Florida Department of Health vwvw.FlorldaHealth.gov Office of Compassionate Use TWITTER:HealthyFLA 4052 Bald Cypress Way, Bin#A-06 FACEBOOK:FLDepattmentotHeelth Tallahassee,FL 32399-3265 YOUTUBE:fidoh PHONE:8501245-4444•FAX 8501245-4748 FLICKR:HeaithyFla PINTEREST:HealthyFla Kncalibibiktine. November 23rd, 2015 Processing No less than 10 calendar days prior to the initial processing of low-THC cannabis, Knox Nursery, Inc. must notify the Department that it is ready to begin processing, is in compliance with Section 381.986, F.S., and Chapter 64-4, of the Florida Administrative Code, and is seeking Processing Authorization. Dispensing Knox Nursery, Inc. must begin dispensing derivative product within 210 calendar days of being granted cultivation authorization. No less than 10 calendar days prior to the initial dispensing of derivative product, Knox Nursery, Inc. must notify the Department that it is ready to begin dispensing, is in compliance with Section 381.986, F.S., and Chapter 64-4, of the Florida Administrative Code, and is seeking Dispensing Authorization. Failure to meet the deadline to begin dispensing may result in the revocation of the Department's approval. Finally, submission of an application for Dispensing Organization approval constitutes permission for entry by the Department at any reasonable time, into any Dispensing Organization facility to inspect any portion of the facility; review the records required pursuant to Section 381.986, F.S., or Chapter 64-4, of the Florida Administrative Code; and identify samples of any low-THC cannabis or Derivative Product for laboratory analysis, the results of which shall be forwarded to the Department. Once again, congratulations on receiving approval to become the Low-THC Dispensing Organization for Central region. Should you have any questions about this approval, please contact the Florida Department of Health, Office of Compassionate Use. Sincerely, 0010), Dr. Celeste Philip Deputy Secretary for Health CB/cc Cc: Office of the General Counsel Knc141i ,Qnc November 23rd, 2015 NOTICE OF RIGHTS This notice is agency action for purposes of section 120.569, Florida Statutes. A party whose substantial interest is affected by this action may petition for an administrative hearing pursuant to sections 120.569 and 120.57, Florida Statutes, A petition must be filed in writing and must be received by the Agency Clerk within twenty-one (21) days from receipt of this notice. The petition may be mailed to the Agency Clerk, Department of Health, 4052 Bald Cypress Way, BIN #A-02, Tallahassee, FL 32399-1703; hand delivered to the Agency Clerk, Department of Health, 2585 Merchants Row Blvd., Prather Building, Suite 110, Tallahassee, FL; or sent by facsimile to (850) 413-8743. Such petition must be filed in conformance with Florida Administrative Code Rules 28-106.201 or 28-106.301, as applicable. Mediation is not available. Failure to file a petition within 21 days shall constitute a waiver of the right to a hearing on this agency action. DocuSign Envelope ID:8202CF05-385A-4EC3-AFD2-B89563AEA577 Exhibit A-C Mission: Ron DeSantis To protect,promote&improve the health Governor of all people in Florida through integrated t state,county&community efforts. t k r i } Scott A. Rivkees,MD HEALTHState Surgeon General Vision:To be the Healthiest State in the Nation Sent via Electronic Delivery August 12, 2020 Spirit Lake Road Nursery, LLC d/b/a Fluent do Christine Senne EVP of Operations christine.senne@getfluent.com Re: MMTC License Renewal— Spirit Lake Road Nursery, LLC Dear Ms. Senne, The Florida Department of Health ("Department") received an application for renewal ("Application"), from Spirit Lake Road Nursery, LLC d/b/a Fluent ("Fluent") on May 13, 2020. The Department requested additional information on June 12, 2020. Fluent responded to the Department's request by providing additional information on July 12, and July 15, 2020. The Department has determined that Fluent paid the biennial renewal fee and meets the requirements of both section 381.986(8)(b), Florida Statutes, and Rule 64ER19-8, of the Florida Administrative Code. Pursuant to section 381.986(8)(b), Florida Statutes, the Medical Marijuana Treatment Center ("MMTC") license, issued by the Department to Spirit Lake Road Nursery, LLC, d/ b/a Fluent is renewed. The Department has assigned Fluent the MMTC license number MMTC-2015-0003." A copy of the license is attached to this correspondence. Fluent is authorized to cultivate, process, transport, and dispense marijuana ordered and entered into the Medical Marijuana Use Registry, and remains bound by both Section 381.986, Florida Statutes, and Department rules, and must continue to obtain written approval prior to making any material changes to the representations it has made to the Department. Nothing herein shall be construed in any way to prevent the Department from taking appropriate disciplinary action for violations noted during the renewal process. Sincerely, Co Ppo(.a. Courtney F. Coppola Chief of Staff& Marijuana Coordinator Florida Department of Health Florida Department of Health Office of Medical Marijuana Use Accredited Health Department 4052 Bald Cypress Way,Bin M-01•Tallahassee,FL 32399 P H A B Public Health Accreditation Board PHONE:850/245-4657 FloridaHealth.gov DocuSign Envelope ID:8202CF05-385A-4EC3-AFD2-B89563AEA577 SpiekliiiigitoNeursery, LLC Page 2 of 2 August 12, 2020 cc: Todd Buchman, Esq., Chief Compliance Officer; Todd.Buchman@getfluent.com NOTICE OF RIGHTS This letter is agency action for purposes of section 120.569, Florida Statutes. A party whose substantial interest is affected by this action may petition for an administrative hearing pursuant to sections 120.569 and 120.57, Florida Statutes. A petition must be filed in writing and must be received by the Agency Clerk within twenty-one (21) days from receipt of this notice. The petition may be mailed to the Agency Clerk, Department of Health, 4052 Bald Cypress Way, BIN #A-02, Tallahassee, FL 32399- 1703; hand delivered to the Agency Clerk, Department of Health, 2585 Merchants Row Blvd., Prather Building, Suite 110, Tallahassee, FL; or sent by facsimile to (850) 413-8743. Such petition must be filed in conformance with Florida Administrative Code Rules 28-106.201 or 28-106.301, as applicable. Mediation is not available. Failure to file a petition within 21 days shall constitute a waiver of the right to a hearing on this agency action. Exhibit A-C ZVAR21-0020 (763 Atlantic Blvd.) EXHIBIT "C" SAMPLE PICS/FLOOR PLAN OF FLUENT RETAIL DISPENSARIES Exhibit A-C ti I 1. A y ' ' FLUENTIqti CAhIa1,5 cult. tH !iv xisror- r l '; ti I.• u z..-:-W, i- Exhibit A-C Tf((f(i '.1111IT 0'" Harr..°nv Iii t` L'UL'L -L'L'LZ:L^l.'L+-7 e r! 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Exhibit D The community development board is authorized to grant relief from the strict application of certain land development regulations where, due to an exceptional situation, adherence to the land development regulations results in "exceptional practical difficulties or undue hardship" upon a property owner. Examples of land development standards for which a variance may be authorized include but are not limited to: Parking standards Drive aisle width Setbacks Landscaping Fence height Impervious surface However,variances are not authorized to reduce minimum lot area, minimum lot width or lot depth, nor increase maximum height of buildings as established for the various zoning districts. Further, a variance shall not modify the permitted uses or any use terms of a property. In most cases, exceptional practical difficulties or undue hardship results from physical characteristics that make the property unique or difficult to use.The applicant has the burden of proof.The community development board must determine that granting the request would not cause substantial detriment to the public good'and would not be inconsistent with the general intent and purpose of the land development regulations. A variance may be sought in accordance with this section. Applications for a variance may be obtained from the community development department. a) Application.A request for a variance shall be submitted on an application form as provided by the city and shall contain each of the following: 1) A legal description of the property for which the variance is requested. 2) A reasonable statement describing the reasons and justification for the variance. 3) A survey or lot diagram indicating setbacks; existing and proposed construction, as well as other significant features existing on the lot. 4) The signature of the owner, or the signature of the owner's authorized agent. Written and notarized authorization by the owner for the agent to act on the behalf of the property owner shall be provided with the application. b) Public hearing. Upon receipt of a complete and proper application,the planning and community development director shall within a reasonable period of time schedule the application for a public hearing before the community development board following required public notice as set forth in section 24-51.At the public hearing, the applicant may appear in person and/or may be represented by an authorized agent. 1) Applications for a variance shall be considered on a case-by-case basis and shall be approved only upon findings of fact that the applgatigilitcDsistent with the definition of a variance and consistent with the provisions of this section. 2) The community development board shall not grant a variance,which would allow a use that is not a permitted use, or a permitted use-by-exception in the applicable zoning district. In the case of an application for a use-by-exception that is considered concurrently with an application for a variance, approval of the variance shall be contingent upon approval of the use-by-exception by the community development board. In the event, that the use-by-exception is denied by the community development board, any approved variance shall be rendered null and void. 3) The community development board shall not approve any variance that would allow a use that is prohibited by the terms of this chapter or by the comprehensive plan. 4) The nonconforming use of adjacent or neighboring lands, structures or buildings shall not be considered as justification for the approval of a variance. 5) Variances shall not be granted solely for the personal comfort or convenience, for relief from financial circumstances, or for relief from situations created by the property owner. c) Grounds for approval of a variance.;The community development board shall find that one(1)or more of the following factors exist to support an application for a variance: 1) Exceptional topographic conditions of or near the property. 2) Surrounding conditions or circumstances impacting the property disparately from nearby properties.? 3) Exceptional circumstances preventing the reasonable use of the property as compared to other properties in the area. 4) Onerous effect of regulations enacted after platting or after development of the property or after construction of improvements upon the property. 5) irregular shape of the property warranting special consideration: 6) Substandard size of a lot of record warranting a variance to provide for the reasonable use of the property. In the event the community development board finds that none of the above exist, then the community development board shall deny the variance. d) Approval of a variance.To approve an application for a variance, the community development board shall find that the request is in accordance with the preceding terms and provisions of this section and that the granting of the variance will be in harmony with the purpose and intent of this chapter. In granting a variance, the community development board may prescribe appropriate conditions in conformance with and to maintain consistency with city Code.Violation of such conditions, when made a part of the terms under which the variance is granted, shall be deemed a violation of this chapter, and shall be subject to established code enforcement procedures. e) Approval of lesser variances. The community development board shall have the authority to approve a lesser variance than requested if a lesser variance shall be more appropriately in accord with the terms and provisions of this section and with the purpose and intent of this chapter. f) Nearby nonconformity. Nonconformir #04Astics of nearby lands, structures or buildings shall not be grounds for approval of a variance. g) Waiting period for re-submittal. If an application for a variance is denied by the community development board, no further action on another application for substantially the same request on the same property shall be accepted for three hundred sixty-five (365) days from the date of denial. h) Time period to implement variance. Unless otherwise stipulated by the community development board, the work to be performed pursuant to a variance shall begin within twelve (12) months from the date of approval of the variance. The planning and community development director, upon finding of good cause, may authorize a one-time extension not to exceed an additional twelve(12) months, beyond which time the variance shall become null and void. i) Transferability.A variance,which involves the development of land, shall be transferable and shall run with the title to the property unless otherwise stipulated by the community development board. Ord. No. 90-10-212, § 2(Exh. A), 3-8-10; Ord. No. 90-19-240, § 3(Exh.A), 7-8-19)