12-12-22 Regular City Commission Adopted MinutesMINUTES
Regular City Commission Meeting
Monday, December 12, 2022 - 6:30 PM
r� a� Commission Chamber
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. City Clerk
Bartle called the roll.
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Jessica Ring, Commissioner - Seat 5
Also Present: Shane Corbin, City Manager (CM)
Jason Gabriel, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Ladayija Nichols, Deputy City Clerk (DCC)
Steve Swann, City Engineer (CE)
Amanda Askew, Planning & Community Development Dir. (PCDD)
Troy Stephens, Public Utilities Director (PU)
APPROVAL OF MINUTES
1A. Approve minutes of the Regular Commission meeting held on November 28, 2022.
Mayor Ford asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Ford stated the minutes stand as presented.
2 COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
Mayor Ford explained the process for public comments and opened the Courtesy of the
Floor to Visitors. City Clerk Bartle called each speaker to the podium.
Lee and Deb Leibecki were presented with a proclamation (which is attached hereto
and made part of this Official Record as Attachment A) from Mayor Ford
acknowledging their Holiday decorations. After reading the proclamation, he added,
"Therefore let it be proclaimed that December 1 st shall henceforth be known as Atlantic
Beach Christmas Day and shall be included by that name on the City calendar."
Regular City Commission
December 12, 2022
Lee Elmore spoke about the Luminaria on Saturday December 17, 2022 and mentioned
that all AB proceeds will go to AB CARES nonprofit. Mayor Ford expressed his
gratitude.
A video showing the light show from the Leibecki's home was shown through this link.
Doug Conkey of the St. Johns River Water Management District congratulated the new
Commissioners and shared information regarding his role and SJRWMD projects.
Attachment A to 12-12-22 Minutes
3 CITY MANAGER REPORTS
3A. Permit Survey
Permit Survey
CM Corbin reported on this item and mentioned that there have been 174 participants
thus far.
3B. Recent Storm Impacts & Resiliency Planning
• Ian & Nicole Impact
• Vulnerability Assessment & Adaptation Plan
• Beach Renourishment
o Schedule
o Parking Counts
• Planned Resiliency Related Capital Projects
Presentation Link
CE Swann presented on this item as linked in the agenda packet and answered questions
from the Commission.
3C. Accept the 90 -Day Calendar (Dec. 2022 - Feb. 2023)
There was CONSESUS to approve the 90 -Day calendar.
3D. Chapter 19 - Streets, Sidewalks and Other Public Places
CM Corbin requested guidance on whether to keep Chapter 19 as is or consider making
text changes.
PCDD Askew presented this item as detailed in the agenda packet and answered
questions from the Commission.
Discussion ensued about enforcement, site -line, and safety issues. Mayor Ford requested
that the Commission consider having a workshop which would be open to the public to
discuss Chapter 19. Commissioner Ring spoke in support of a workshop.
3E. Adele Grage Commissioners Office
CM Corbin announced that a shared office for the Commission is in the process of being
created and answered questions from the Commission. Mayor Ford explained his reasons
Regular City Commission
December 12, 2022
for requesting the office. It was also reported that the CA is sharing an office with the
building official.
4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4A. Sec. 2-19 Rules of Conduct and Procedure at Meetings (Mayor Ford)
Mayor Ford reported on this item and mentioned that an Ordinance will be brought forth
by CM Corbin and CA Gabriel for action in January. CA Gabriel added comments to
share that this would add a courtesy of the floor section right before closing comments
on the agenda. Mayor Ford requested that Commissioners submit any other
recommendations for amendments to Sec. 2-19, no later than January 2.
Commissioner Reports
Commissioner Ring asked questions about the possibility of reinstating a parking
committee. CM Corbin recommended bringing in a consultant. Mayor Ford advised
about the opportunity to address it at the priority -setting workshop. Commissioner Kelly
reported that the (past) parking committee was formed with a sunset.
Commissioner Bole announced that he's a representative of the Beaches Town Center
and that they are looking for a Dancin' in the Streets sponsor.
5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6 CONSENT AGENDA
None.
7 COMMITTEE REPORTS
7A. AB Verified Tree Service Provider (Linda Chipperfield, ESC Member)
Ms. Chipperfield presented on this item as detailed in a PowerPoint (which is attached
hereto and made part of this Official Records as Attachment B) and answered questions
from the Commission along with PCDD Askew.
Attachment B to 12-12-22 Minutes
8 ACTION ON RESOLUTIONS
Mayor Ford advised about his goal to reduce the length of the meetings and noted plans to
convert much of what we currently do by resolution to the consent agenda, whenever possible.
8A. RESOLUTION NO. 22-79
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
MAYOR TO SIGN AN INTERLOCAL AGREEMENT BETWEEN THE
ATLANTIC BEACH POLICE DEPARTMENT AND THE JACKSONVILLE
FIRE RESCUE DEPARTMENT FOR 911 MEDICAL INSTRUCTION
SERVICES AND PROVIDING AN EFFECTIVE DATE.
Regular City Commission
December 12, 2022
Mayor Ford read the Resolution by title.
MOTION. Approve Resolution No. 22-79.
Motion: Bruce Bole
Second: Candace Kelly
Bruce Bole (Moved By)
For
Michael Waters
For
Candace Kelly (Seconded By)
For
Curtis Ford
For
Jessica Ring
For
Motion passed S to 0.
8B. RESOLUTION NO. 22-82
A RESOLUTION OF THE CITY OF ATLANTIC BEACH EXTENDING THE
TERM OF SUZANNE GREEN AS SPECIAL MAGISTRATE FOR ONE YEAR;
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND
PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO
EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
Mayor Ford read the Resolution by title.
Commissioner Kelly stated that she attends these meetings regularly, complimented
Special Magistrate Green, and spoke in favor of extending her contract.
Commissioner Bole recommended keeping her, noting she's done a great job.
MOTION. Approve Resolution No. 22-82 as read.
Motion: Candace Kelly
Second. Jessica Ring
Bruce Bole
For
Michael Waters
For
Candace Kelly (Moved By)
For
Curtis Ford
For
Jessica Ring (Seconded By)
For
Motion passed 5 to 0.
8C. RESOLUTION NO. 22-86
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE PURCHASE OF WEDGEWATER SIEVE STATIC
Regular City Commission
December 12, 2022
9
10
SCREEN CABINET WITH STAINLESS STEEL PANEL FROM GRAVITY
FLOW SYSTEMS, FOR $35,650.00; AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Mayor Ford read the Resolution by title.
MOTION. Approve Resolution No. 22-86 as read.
Motion: Candace Kelly
Second: Michael Waters
PU Director Stephens answered questions from the Commission
Bruce Bole
For
Michael Waters (Seconded By)
For
Candace Kelly (Moved By)
For
Curtis Ford
For
Jessica Ring
For
Motion passed S to 0.
ACTION ON ORDINANCES
None.
MISCELLANEOUS BUSINESS
10A. Appointment of a City Commissioner to Chair the Board Member Review
Committee (Mayor Ford)
Mayor Ford expressed his interest in serving as the BMRC Chair.
MOTION. Appoint Mayor Curtis Ford to serve as the Chair of the Board Member Review
Committee for the remainder of the unexpired term ending December 31, 2022 and for an
additional term ending December 31, 2023.
Motion: Michael Waters
Second: Jessica Ring
Bruce Bole
For
Michael Waters (Moved By)
For
Candace Kelly
For
Curtis Ford
For
Jessica Ring (Seconded By)
For
Motion passed 5 to 0.
Regular City Commission
December 12, 2022
11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
CC Bartle wished everyone happy holidays.
11A. Charter Review Committee Summary (CA Gabriel)
CA Gabriel reported on this item.
Mayor Ford recommended moving forward with a plan to appoint eleven members;
two nominations from each Commissioner and three from the Mayor. He requested that
each Commissioner come ready with an additional name, noting his desire to vote on
nominations individually instead of a prearranged slate.
Commissioner Bole recommended having three nominees each and hashing it out to
reach a number between nine and fifteen.
Commissioner Waters agreed with Commissioner Bole and recommended keeping the
number down.
The Commission agreed to recommend three nominees each at the next meeting and if
not, it opens it up for someone else to present more candidates. Mayor Ford explained
his request for CC Bartle to come up with criteria for qualifications and work on the
application. Mayor Ford advised the Commission that they need to secure at least three
perspective members and explained the possibility of needing additional nominations
ready.
12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Bole commented on the Charter Review Committee and its importance.
Commissioner Kelly commended the Recreation Department staff on the December events.
Commissioner Waters stated that he feels good about the Commission and wished the AB
residents happy holidays.
Commissioner Ring wished everyone happy holidays, thanked city staff for the holiday events,
and expressed her plan to see the lights in Oceanwalk.
CM Corbin announced that Santa and the Grinch will be at the December 18th farmers market.
13 ADJOURNMENT
The meeting was adjourned at 8:16 p.m.
Attest:
Donna L. Bartle, City Clerk
Date Approved: 119-312023
Cu`ff1-sTor&','K4ayor
Regular City Commission
December 12, 2022
Attachment A to
12-12-22 Minutes
Vrodamation of the
6WEritp of 12;ttiantic T'llaoeacb
Saluting and Expressing Heartfelt Gratitude to
Lee and Deb Leibecki, Creators of `Atlantic Beach Christmas'
WHEREAS, as a profound gift to their Oceanwalk neighbors and to other fellow Atlantic Beach residents,
and to visitors far and wide, year in and year out, Lee and Deb Leibecki have lovingly created what has come to be
known and celebrated as "Atlantic Beach Christmas," a wondrous holiday spectacle like no other at the Beaches; and
WHEREAS, amid a veritable village of inflatable popular icons and to the amazement and delight of people
of all ages, from children to senior citizens, 60,000 lights dance to Christmas tunes in Oceanwalk, illuminating a cul-
de-sac and the hearts of all who experience this joyful holiday pastime; and
WHEREAS, like putting a bow on a beautifully wrapped Christmas present, the Leibeckis' utterly brilliant
light show is enhanced by their use of an FM transmitter that enables visitors in their cars to hear the holiday tunes in
synchronicity with the dancing lights; and
WHEREAS, creating the ever -anticipated winter wonderland is a tremendous undertaking — logistically,
technically and physically; and, while the Leibeckis are significantly and enthusiastically assisted by a devoted team
of volunteer elves, the couple rejects all offers of financial assistance; and
WHEREAS, the Leibeckis' heartfelt delivery of holiday cheer has become part of Atlantic Beach's identity;
so much so that is difficult for many of us to imagine Christmas without gathering friends and family and walking,
bike -parading, carting or driving to see the latest production extraordinaire at 402 Snapping Turtle Court East.
NOW, THEREFORE, BE IT RESOLVED that 1, Curtis Ford, Mayor of Atlantic Beach, do hereby issue
this proclamation saluting and expressing heartfelt gratitude to Lee and Deb Leibecki, Creators of "Atlantic Beach
Christmas", and encourage all citizens to join me in bestowing this appreciation.
1N WITNESS WHEREOF, I have set my hand and
caused the Official Seal of the City of Atlantic Beach
to be affixed t ' 2`h day of December, 2022.
Curtis Ord, yor
Attachment B
to 12-22-22 Minutes
ATLANTIC BEACH
VERIFIED
Tree Service Program
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Based on Code of Ordinances Chapter 23
Protection of Trees and The Natural Environment
Presented by
Linda Chipperfield
1111.
Atlantic Beach Environmental Stewardship Committee
�s� December 2022
Attachment B
to 12-22-22 Minutes
Contents
• History (background, revision of ordinance)
• Introduction of Permit Requirements
• Materials Development
• Launch of Verified Tree Service Program to Services
• Verification Process
• First Verified Services
Launch of Verified Tree Service Program to the Public
• Future Promotion Plans
Atlantic Beach Verified Tree Service Program
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to 12-22-22 Minutes
History
1977 - First tree protection regulations
1982 - Regulations updated to include overgrown yards
1989 - Created tree board and tree removal permit requirements
1995 - Added definitions, exemptions, dangerous conditions
2000 - Change to tree fund rules
2002 - Established historic trees and corridors
2003 - Changes to tree board rules
2007 - Changes to clear cutting definition, hardwoods for hardwoods
2009 - Major code revisions
2017 — Environmental Stewardship Committee created
2018 - Changed tree code to add ESC information
2021 - Most recent code update
2022 — Launch of Verified Tree Service Program
Atlantic Beach Verified Tree Service Program
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Attachment B
to 12-22-22 Minutes
Introduction of Permit Requirements
Do you need a TREE REMOVAL PERMIT?
Answer A, B and C to find out!a
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CALL BEFORE
Removing any tree with a
trunk 8" in diameter or larger
may require a permit!
Measure the trunk diameter (width) at 54' high
If the tree forks below that, combine the widths of each trunk.
The circumference (around the trunk) must be less than 25
Mature trees are part of our Atlantic Beach
storm defense and community value.
Let's protect them together!
Scan this OR code for more information or permits. �•... Z {-
Visit coab.usitrees. or call City Hall at (904) 247-5800.
Second mailer, sent December 2021
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Code of Ordinances Chapter 23
Protection of Trees and The Natural Environment
TREE REMOVAL PERMIT
TRAINING GUIDE
FOR TREE SERVICES AND CONTRACTORS
Training Guide for services (online)
Attachment B
to 12-22-22 Minutes
Summary brochure
(print and online)
Code of Ordinances Chapter 23
�<- Protection of Trees and The Natural
Environment
" ~ TREE REMOVAL
PERMIT
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Do You Need a Tree Removal Permit?
Lobby poster
BEFORE PERMIT ISSUANCs
FTER PERMIT ISSUANC
Updated application packet
Atlantic Beach Verified Tree Service Program
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around the tree trunk must be less than 25".
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BEFORE PERMIT ISSUANCs
FTER PERMIT ISSUANC
Updated application packet
Atlantic Beach Verified Tree Service Program
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Attachment B
to 12-22-22 Minutes
Launch of Verified Tree Service Program to Services
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The City of Atlantic Beach is excited to amounce the verified tree service
provider for our customers.
The City invites your company to obtain a verified tree service provider for
or residents. This verification process is meant to asshre your customs
Hot your my uederstards our riles and rodQoiatims under Chapter 23 of
the AB Code of Monces Protection of Trees and the Natural hwi roo menti
Verified Tree Service Providers wit
• Be awarded a certificate by the City confraft the
company's knowleft of and commitment to compiying
with the City's tree protection ri>gulations
- Be listed and inked on the City of Atlantic Beach -Verified
Tree Service Provider web page
• Be provided with promotional stickers and raphics
signifft that they are Qty of Atlantic Beach -Verified
• Be leaders in protecting the comdasrity's emvi•omoht and tree canopy
You can fed out how to became a verified tree service provider by visitim or
WOMB at http://coah-us/CivicAlortsaspx?AID=llU
Do eonmpietion you WE be presented with certiticatim, your company
information wi be fisted on our wobsfte and you WE receive decal/sticker.
Thank you for your time and consideration.
Website updates
http://coab.us/
http://coab.us/CivicAlerts.aspx?AID=1148
Outreach email sent to 42 Duval
County Tree Services June 2022
Atlantic Beach Verified Tree Service Program
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Attachment B
to 12-22-22 Minutes
Verification Process
Study guide and test linked from
homepage:
http://coab.us/
SurveyMonkey
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City of Atlantic Beach -Verified Tree Service Provider Test
How to become and remain a City of Atlantic Beach -Verified Tree Service Provider:
• Download and review the Tree Permit Training Guide.
• Take the Tree Permit Test.
• Answer all questions on the test and click "submit". if you do not answer all of the
questions, correctly, please review the correct answers and re -take the quiz.
• Please note that in itself, completing the test does not assure companies that they
will be listed as a City of Atlantic Beach -Verified Tree Service Provider. Upon
performing due diligence. the City may refuse or revoke the Verified Tree Service
Provider designation.
• City staff will contact the company upon receipt of the completed test; upon
approval, a certificate and promotional graphics will be provided to the company
• Verified providers are required to retake the test each January.
• Companies must comply with the City's tree -protection regulations; failure to do so
will result in revocation of the City's Verified Tree Service Provider designation.
Questions? Please email trees@coab.us.
Service Provider test
Review of qualifications: Report card for staff review only
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_ Atlantic Beach Verified Tree Service Program
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Attachment B
Proof for Verification to 12-22-22 Minutes
2022
ATLANTIC BEACH
VERIFIED
Tree Service 06�
(-in lAB Aoorwed orolesvpdpfpf comonrn)
has been verified against Chapter 23 of the Atlantic Beach Code of Ordinances:
Protection of Trees and the Natural Environment
(Maven'—r,e'grj ±dLifl
Certificate for Verified services
2023
ATLANTIC BEACH
VERIFIED
/Tree Service Provider
Employees of this service have been verified against Chapter 23 of the Atlantic
Beach Code of Ordinances: Protection of Trees and the Natural Environment
2024
ATLANTIC BEACH
a VERIFIED
Tree Service Provider
Employees of this service have been ve willed against Chapter 23 of the Atlantic
Beach Code of Ordinances: Protectim of hese and the Natural Environ -met
2025
ATLANTIC BEACH�
VERIFIED (tel
Employees of this service have been verified against Chapter 23 of the Atlantic
Beach Code of Ordinances: Protection of Trees and the Natural Environment
2026
ATLANTIC BEACH
VERIFIED
Tree Service Provider
Employees of this service have been verified against Chapter 23 of the Atlantic
Beach Code of Ordinances: Protection of Trees and the Natural Environment
rjS:1�JDecals change annually
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Attachment B
to 12-22-22 Minutes
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First Verified Services
BIG CITY TREE SERVICE, INC.
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Tree Service
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Atlantic Beach Verified Tree Service Program
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Attachment B
to 12-22-22 Minutes
Launch of VTS program
to the public
® Atlantic Beach Environmental Stewardship Commit
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Favontes
Atlantic Beach Environmental Stewardship Committee rvas live.
* Favonte•, \4
• Facebook Live interview with Mike Huffman
• Message on marquee
Atlantic Beach Verified Tree Service Program
Attachment B
to 12-22-22 Minutes
Launch of VTS program to the public
• Website updates
http://coab.us/CivicAlerts.aspx?AID=1148
Fk- lW'I Life('hnto� ccor;es spoalgNc c;aueries
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Become a City of AB — Verified Tree Service
Provider
December 6, 2022 - br:
2022
ATLANTIC BEACH
yi VERIFIED `=
,",v Tree Service Provider
Promote your business, your environmental -protection commitment, and know-how as
a City of Atlantic Beach -Verified Tree Service Provider! The City of Atlantic Beach
invites companies to be verified under Chapter 23 of the AB Code of Ordinances.
Protection of Trees and the Natural Environment.
• Media notifications sent to
16 outlets
City of Atlantic Beach E -News
2022
ATLANTIC BEACH —_
VERIFIED (®)
^yam Tree Service Provider'
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• E -newsletters sent Aug 1
and Aug 26, opened by
over 5800 people
CITY OF ATLANTIC BEACH
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Attachment B
to 12-22-22 Minutes
Future promotion plans
• Continued notification & reminders to services and
residents throughout the year
• Lunch & Learn sessions:
o Realtor groups
o Developers
o Contractors
o Landscapers
Atlantic Beach Verified Tree Service Program
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