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05-23-22 Regular Commission Meeting Adopted MinutesMINUTES J Regular City Commission Meeting s Monday, May 23, 2022 - 6:30 PM Cunt 9' Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) APPROVAL OF MINUTES 1A. Approve minutes of the January 22, 2022 Town Hall meeting. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. National Gun Violence Awareness Day Proclamation Mayor Glasser read and presented the proclamation (which is attached hereto and made part of this Official Record as ATTACHMENT A) along with Angela Herrero, Jean Francis and Latasha Hobbs of Moms Against Violence. 5-23-22 - ATTACHMENT A - Revised Gun Violence Awareness Proclamation 213. Recognition of Graduating Seniors/AB Youth Council Mayor Glasser invited Dawn Hope, Carrie Ferguson and some of the seniors from the AB Youth council to receive gifts. Mayor Glasser highlighted some of the accomplishments of the AB Youth Council. Regular City Commission May 23, 2022 PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Erin Allen, on behalf of the Friends of Atlantic Beach Elementary, spoke about a previous project that was accomplished at a school park. She referred to her handout (which is attached hereto and made part of this Official Records as ATTACHMENT B) and spoke about replacing swings at a school park and associated costs. Mayor Glasser requested that she follow up with an email. Jane Stevens spoke about recreation funds going to the Baker Center. Doug Conkey spoke about students that serve in the community and shared comments about community service. 5-23-22 - ATTACHMENT B - Atlantic Beach Elementary 3 CITY MANAGER REPORTS 3A. 90 -Day Calendar (June - August 2022) CM Corbin announced the postponement of The Canine Carnival to June 11, 2022, which would be held at Jordan Park. There was CONSENSUS to accept the 90 -Day Calendar. 3B. Capital Improvements Update Scott Williams, Director of Public Works (DPW), introduced his Deputy, Derek Martin. DPW Williams provided an update on projects included in the FY 2021/2022 budget as detailed in the agenda packet. Commissioner Bole asked about the location of additional pickleball courts. DPW Williams explained the location of the additional courts. Commissioner Norris asked about possible traffic calming initiatives for Donner Road. DPW explained Donner Road would be built as scheduled, possibly lower the speed limit, and add traffic calming signs and flashers when completed. CM Corbin highlighted additional options suggested by a traffic engineer. Mayor Glasser suggested DPW Williams get more information about specific traffic calming solutions for Donner Road and present them to the Commission at a future meeting. Public Utilities Director Troy Stephens provided an update on projects included in the FY 2021/2022 budget as detailed in the agenda packet. Commissioner Kelly commented on the taste of water. Director Stephens responded by explaining the need to raise chlorine levels at times which would result in poor -tasting water. Regular City Commission May 23, 2022 Commissioner Kelly asked about the future use of the abandoned well building. Director Stephens said the building is currently being used for storage, but the City could use it for something else if desired. Mayor Glasser asked about the antennas on the elevated water tower being taken down. Director Stephens said the new water tower would be the same size as the current one, and antennas would be replaced on the new tower. CM Corbin presented a slide show (which is attached hereto and made part of this Official Record as ATTACHMENT C) and provided a brief overview of pickleball courts. CM Corbin invited Garrett Callis, City Commissioner/General Manager for Jax Fray, to share information about the organization and spoke briefly about the trial of the recently added pickleball league. Mayor Glasser expressed her concern about capacity levels on the pickleball courts. Mr. Callis spoke about the scheduling of the league. Mayor Glasser asked about user fees and if allowing a for-profit organization to charge people a fee to use a City recreation facility is within the Code of Ordinances. CM Corbin said a permit would be required for each day. Commissioner Norris expressed concern about adding additional amenities to city parks without finding what local residents want at the parks. She spoke about additional parking issues and lighting issues by adding more recreational resources. Commissioner Norris suggested reinitiating a previous conversation about defining fees and fee structures for the City's parks and park resources to complete the policy. CM Corbin informed the Commission the new parking enforcement employee wrote forty-three parking tickets in addition to the Police tickets totaling seventy-seven parking citations within May. 5-23-22 - ATTACHMENT C - Pickleball 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole spoke on Dancin' in the Streets and how well it went. Commissioner Kelly shared comments about vandalism throughout the city. She spoke about the history of Atlantic Beach zip code designation. She mentioned the Canine Carnival on June 11, 2022. Commissioner Norris mentioned she would like to see movement on the recreation resources policy and an update regarding traffic calming for Donner Road. Commissioner Waters encouraged everyone to donate blood on May 27th at City Hall. Mayor Glasser spoke about adding reflective strips to the Seminole Road ditch. She explained the Governor signed an amendment to the Florida Statutes regarding cutting down trees. She explained she had sent another letter to the Governor regarding building a research center in Mayport Village. She also spoke about the Baker Center and reached out to At -Large Council Regular City Commission May 23, 2022 Members to expand this center. She mentioned the upcoming Board Member Reception on Thursday. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA 6A. Acknowledge receipt of the Monthly Financial Report for the month of April 2022. MOTION. Approve Item 6A as written. Motion: Brittany Norris Second. Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed S to 0. 7 COMMITTEE REPORTS 7A. Cultural Arts and Recreation Advisory Committee Mayor Glasser invited Director of Cultural Arts and Recreation (DCAR) Latrenia Thomas reviewed the Staff Report as detailed in the agenda packet. An Oskarrson, Chair of CARAC, spoke about Strategic Plan C and the goal of creating high-quality and a variety of programs for the community. Chair Oskarrson highlighted changes in the application packet. Mayor Glasser spoke about the importance of not overbooking the facility, as it has been a problem in the past. She also spoke about the importance of targeting local organizations to be involved in local programs. CM Corbin mentioned a review of the multiple resolutions creating the CARAC were edited and combined to make one new resolution. Chair Oskarrson reviewed the edited version of the proposed resolution of the CARAC. The Commission offered suggested edits and would review the final resolution at a future Commission meeting. 7B. Environmental Stewardship Committee CM Corbin provided an update regarding Atlantic Beach's Selva Preserve project, as detailed in the agenda packet. The ESC provided a recommendation and a suggested master plan, including a phase outline. CM Corbin said the project is in the beginning Regular City Commission May 23, 2022 phases. Mayor Glasser asked about a sign for the trail. PWD Williams said he would order a sign. 8 ACTION ON RESOLUTIONS None. 9 ACTION ON ORDINANCES None. 10 MISCELLANEOUS BUSINESS None. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden spoke about the tree bill changes made by the Governor going into effect on July 1, 2022. She also mentioned another recently passed bill by the Governor allowing Cities and Counties to publish notices online. She said the business damages bill was approved but not yet sent to the Governor. She stated that she would need to review the Resolution revisions from CARAC and Youth Council and would need to review a provision under Section 2-2 in the Code of Ordinance regarding charitable contributions that can be processed. CM Durden spoke about obtaining surplus funds from a Code Enforcement case. CC Bartle reported she would be out May 24th - May 27th to attend a records management conference. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole spoke about the Beaches Town Center brick replacement options within the City. Commissioner Kelly spoke about the Community Action Plan public input workshop on May 26, 2022. Commissioner Waters thanked Erin Allen and would like to assist Atlantic Beach Elementary with some projects. Mayor Glasser said she did reach out to the Governor opposing the damaged businesses bill. She suggested starting a review and conversation about the future racquetball court and building and making a decision during the current budget cycle. 13 ADJOURNMENT Mayor Glasser declared the meeting adjourned at 8:54 p.m. Attest: f Donna L. Bartle, City Clerk Date Approved: 2/13 20'x3 4"'� 6, �- , - Bru e Bole, Commissioner Regular City Commission May 23, 2022 ATTACHMENT A of 5-23-22 Minutes rodamation of the Citp of 01ttantic 38eacb in Recognition of Declaring the First Friday in June National Gun Violence Awareness Day WHEREAS, every day, more than 110 Americans are killed by gun violence, alongside more than 200 who are shot and wounded, and on average there are nearly 16,000 gun homicides every year; and WHEREAS, Americans are 26 times more likely to die by gun homicide than people in other high-income countries; and WHEREAS, in Florida has 2,849 gun deaths every year, with a rate of 12.9 deaths per 100,000 people. Florida has the 27th highest rate of gun deaths in the United States; and WHEREAS, gun homicides and assaults are concentrated in cities, with more than half of all fircann related gun deaths in the nation occurring in 127 cities; and WHEREAS, we know gun violence hits hard in Jacksonville, but it also hits close to home. Maurice Hobbs was one victim of gun violence with connections to Atlantic Beach. He was killed in Jacksonville in January 2017, days after his 18th birthday. He grew up in Atlantic Beach, spending countless hours at the beach with his toes in the sand, building castles, and jumping waves, and he is deeply missed by his loving family and friends. Those affected by gun violence, like Maurice's mother Latasha, will not be silenced, and it is fitting that we acknowledge their human losses and take action to make our communities safer; and WHEREAS, cities across the nation, including in Atlantic Beach, are working to end the senseless violence with evidence -based solutions; and WHEREAS, protecting public safety in the communities they serve is mayors' highest responsibility; and WHEREAS, support for the Second Amendment rights of law-abiding citizens goes hand-in-hand with keeping guns away from people with dangerous histories; and WHEREAS, mayors and law enforcement officers know their communities best, are the most familiar with local criminal activity and how to address it, and are best positioned to understand how to keep their citizens safe; and WHEREAS, gun violence prevention is more important than ever as the COVID-19 pandemic continues to exacerbate gun violence after more than two years of increased gun sales, increased calls to suicide and domestic violence hotlines, and an increase in city gun violence; WHEREAS, in January 2013, Hadiya Pendleton was tragically shot and killed at age 15; and on June 3, 2022 to recognize the 25th birthday of Hadiya Pendleton (born: June 2, 1997), people across the United States will recognize National Gun Violence Awareness Day and wear orange in tribute to (1) Hadiya Pendleton and other victims of gun violence; and (2) the loved ones of those victims; and WHEREAS, the idea was inspired by a group of Hadiya's friends, who asked their classmates to commemorate her life by wearing orange; they chose this color because hunters wear orange to announce themselves to other hunters when out in the woods and orange is a color that symbolizes the value of human life; and WHEREAS, anyone can join this campaign by pledging to wear orange on June 3, 2022, the first Friday in June, to help raise awareness about gun violence and honor the lives of gun violence victims and survivors; and WHEREAS, we renew our commitment to reduce gun violence and pledge to do all we can to keep firearms out of the wrong hands, and encourage responsible gun ownership to help keep our children safe. NOW, THEREFORE BE 1T RESOLVED that I, Mayor Ellen Glasser, Mayor of the City of Atlantic Beach, declares the first Friday in June 2022, June 3, to be National Gun Violence Awareness Day in the City of Atlantic Beach. Further, 1 encourage all citizens to support efforts to prevent the tragic effects of gun violence and to honor and value human lives. IN WITNESS WHEREOF, l have set my hand and caused the Official Seal of the City of Atlantic Beach to be affixed this 231 day of May 2022. / Ellen Glasser, Mayor ATTACHMENT B of 5-23-22 Minutes May 23, 2022 Dear Mayor Glasser, City Commission Members and City Manager Corbin, The generosity of the City of Atlantic Beach (COAG) has provided meaningful improvements to Atlantic Beach Elementary (ABE) over the years. For example: • COAB pays $485 monthly for landscaping in the front of ABE (44% of FABE's total landscaping cost). • COAB recently helped pay for the architectural style fence installed by FABE (significant upgrade from the chain-link fence planned by the District). • In 2014, COAB paid $12,000 to re -pave the track. As you know, the COAB and Duval County School Board have a mixed-use agreement which provides that ABE will remain open after school hours and on the weekends. Given that local residents visit the school during these times, FABE's next planned capital project -- the installation of new playground equipment at ABE (specifically, swings for the kindergarten and first -grade students along with some picnic tables and benches) -- will benefit both ABE students and Atlantic Beach residents greatly. FABE has selected new swings, benches and picnic tables as its next project to provide a much-needed upgrade to the younger students' area, replacing the aging wooden swings and providing a fun play experience for those students (roughly 160 children annually). New Swings will replace this aging equipment. Poinsettia St. Kindergarten/1st Wooden Playground IL Swings �. r* ATTACHMENT B of 5-23-22 Minutes Here are the relevant details regarding funding for the project: • Project cost is approximately $20,000 (fully installed). • FABE has nearly depleted its capital project fund after its most recent playground equipment project that was installed in March 2022 (roughly $65,000 cost). • With assistance from the COAB, FABE could have this new equipment installed as early as Fall 2022, resulting in significant improvement to the younger students' play area and better equipment for residents using the property after hours. The Duval County School District, unfortunately, is not in a position to replace this equipment given its minimal budget for playground equipment. Furthermore, as ABE does not qualify as a Title I school (despite roughly 28 percent of its students qualifying for the Free and Reduced Lunch Program), ABE does not receive Title I funds to assist in meeting the school's educational goals. As a result, ABE relies on donations from families, businesses and community members to supplement the funds allocated to ABE. Improvements like new playground equipment help attract families to ABE who could otherwise send their children to private schools. Securing these families is vital, as their participation at ABE and donations to ABE create a richer environment for all students and staff, which in turn benefits the Atlantic Beach community. Thank you for your consideration. Warm regards, Erin Allen President of Friends of Atlantic Beach Elementary 501(c)(3) organization Funds toflPS the Educational b- (Experience at Ar - .._ . i,1 ..z r � _ .Y. Y+'- r� ate- ^s�'"$.w- �:.t {`"s" [.k ATTACHMENT B of 5-23-22 Minutes ATTACHMENT B of 5-23-22 Minutes ATTACHMENT B of 5-23-22 Minutes �;_! nn fr-.r. Wa _J10 Donne 0 0 GOD BLESS OTHER. 1 Dutton Island Rd W L Dudley Sty r Park Pickleball V) DUran'S pet sitting 0 TCI Mechanical Inc LDonyer Park mmu) Center mmu Y 3rt StA4,�, t 973 Mealy Dr III,, Seamless Upholstery I', -*L- .x Upholstery shop 0 Jax Dirtworks Inc Dudley §t r Dudley St *Advantage Signs C) Sign shop 0 Voo Sway Restaurant. 4- & Lounge America .—V Church of the Living God I ractors • Bumper to BumperNOW *F, -.Auto Repair Roland Sebfood�" Aries � 271i; n * Elim oqL A �3!Stitches i nF Y` " ii� n Psychic IF eaderi(&VAdvi WAtlantic Beach Arts Market Antique store ge'RiliP 41ima' y DUran'S pet sitting 0 TCI Mechanical Inc LDonyer Park mmu) Center mmu Y 3rt StA4,�, t 973 Mealy Dr III,, Seamless Upholstery I', -*L- .x Upholstery shop 0 Jax Dirtworks Inc Dudley §t r Dudley St *Advantage Signs C) Sign shop 0 Voo Sway Restaurant. 4- & Lounge America .—V Church of the Living God I ractors • Bumper to BumperNOW *F, -.Auto Repair Roland Sebfood�" Aries � 271i; n * Elim oqL A �3!Stitches i nF Y` " ii� n Psychic IF eaderi(&VAdvi WAtlantic Beach Arts Market Antique store ge'RiliP 41ima' y LEAGUES - PLAYER PERKS EVENTS #FRAYLIFE A80UTU5 GET ARE YOU A FRAY FAN? FOLLOW @JAXF RAY TODAY LEAGUES // EVENTS // GIVEAWAYS // MORE 01 u t eave a Leagues Events #FrayLife v v u t eave a We're bringing you all new peckleball leagues) Peady to loin) Grab a paddle and lets do this. M open teams available for all skip levels Whether you're a free agent looking for a team or a captain already in charge. come play with us Uone_haii I Find a League IN PLAY PICHLEBALL WN -z vin -- slit+ COED OPEN The Beaches - Pickleball 00-10 00p -- FL AREA LEVEL - ALL SPONSOR BAR - ALL (4 09 UP) Social (15 TBO Below) ATTACHMENT C Time Sunday Monday Tuesday We nesday Thursday Friday Saturday 1:00 2:00 Donner Park Pickleball Courts Approximately 17 Hrs. of light to play/day x 7 days/week = 119 Hrs./Week 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 13 1z:Oa Hrs. 1:40 Daylight - 2:00 3:00 4:00 5:00 6:00 `_'' 7:00 Jax Fray — 3 Hrs. Jax Fray /Week — for 8 Weeks — 4 Hrs. — Court 8:00 Jax Fray 9:00 Jax Fray 10:00 — Lights 11:00 12:00 ATTACHMENT C of 5-23-22 Minutes STOP JAX FRAY PAY AQP PLAY JOIN US FRIDAY MAY 27TH AT IM AM TO CELEBRATE THE DONNER PICKLEBALL COMMUNITY!! POTLUCK!!! BRING YOUR FAVORITE DISH, ENJOY SOME GOOD PtCKLEBALL, FOOD AND FELLOWSHIP LET'S SHOW UP AND SHOW OUT THE FAMILY THAT 1S DONNER PARK PICKLEBALLYLI AS YOU MAYOR MAY NOT KNO W o ° n n ER FREE PICKLEBALL PLAY 15 UNDER ATTACK AT DONNER PARK JAX FRAY, A FOR PROM COMPANY. RAS PARTNERED WITH THE CITY OF %Pll,CKLE;BALLATLAAMCBEACHTOTAKEOVERUPICKLEBALLDONNER PARKS FREE PLAY. PLEASE SHOW UP AND SHOWhT/CeEP�YOUR SUPPORT FOR FREEhY/CAg P�' DONNER PICKLEBALL FREE DONNER PICKLEBALL AS YOU MAY OR FREE PICKLEBALL PLAY IS UNDEI BEACHHAS PAPTNERED WITH THE CITY OF ATLANVC DONNER PARK'S FPEE PLAY. PLEASE SHOW UP AND SHOW D+C. NNEP PICKLEBALLY!