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2-13-23 Regular Commiission Meeting Adopted MinutesMINUTES Regular City Commission Meeting Monday, February 13, 2023 - 6:30 PM P.r > Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Jessica Ring, Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) 1 APPROVAL OF MINUTES IA. Approve minutes of the May 23, 2022, January 9, 2023, and January 23, 2023 regular Commission meetings. MOTION: Amend January 9, 2023 minutes by replacing the first sentence of the third paragraph on page four in which my comments were asked about removing sixteen altogether. I would like it to say Commissioner Ring asked about which sections of chapter sixteen would be revised. Motion: Jessica Ring There was no request for a second or a vote on this motion. Mayor Ford corrected the January 23, 2023 minutes, in the very first line following the Pledge of Allegiance, instead of Mayor Glasser called the meeting to order, it should be Mayor Ford. Mayor Ford asked if there were any further corrections. There were none and he stated that the minutes are approved as corrected. Regular City Commission February 13, 2023 COMMISSION PRESENTATION Mayor Ford asked the Commissioners to join him down on the floor for a brief presentation. The Commission presented CM Corbin with gifts and well wishes. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Ken Caudle complimented the Commission on choosing the members of the Charter Review Committee (CRC). He also spoke to concerns regarding community issues. Patti Nottingham spoke about speeding and thanked CM Corbin and the Commission for their responsiveness regarding this issue. She also spoke about the yellow bolsters on her street and expressed she has noticed a difference in speeding. Megan Nottingham agreed with Patti's comments and also spoke to recent speeding issues. Brittany Norris expressed concerns regarding the CRC and encouraged the Commission to reconsider and reopen the process. Steve Fouraker shared that he was curious about the upcoming decision regarding interim CM. He also expressed that he would like for the Commission to reconsider their decision regarding the CRC. Michael Hoffmann spoke about the CRC and encouraged the Commission to reconsider their recent decisions. Judy Sheklin suggested that the Commission utilize a different process regarding the CRC. Susanne Barker expressed concerns regarding the CRC and encouraged the Commission to consider a different process. Romy Vann respectfully requested that the Commission add ESC's top priorities to their 2023 Commission priorities. Ellen Glasser shared that CM Corbin has done an outstanding job and thanked him for his service. Woody Winfree encouraged reconsideration regarding the CRC. Kathleen Halperin expressed concerns about the future. Regular City Commission February 13, 2023 Jackie Beckenbach shared that CM Corbin will be missed. She suggested that the Commission revisit their selection process regarding the CRC. Jane Wytzka shared support for revisiting the CRC selection process. Nancy Staatz provided a handout to the Commission (which is attached hereto and made part of this Official Record as Attachment A) and discussed as detailed in the attachment. She expressed support for the reconsideration of the CRC. Benjamin Swanson expressed thoughts regarding the CRC. Joe Vieira commended citizens and CM Corbin for the work with speeding issues. He expressed that fairness is not a big request for City representation. Jim Wheatley spoke about an email that was sent out to the community regarding CRC. Megan Sullivan spoke in support of the Commission's direction with the CRC. Martha Marshall expressed that the division in the City should stop and that everyone needs to move on. Sarah Boren thanked CM Corbin for his service. Encouraged the Commission to think about ways to be more reflective regarding diversity in the leadership. She encouraged the Commission to make a motion to consider ESC's top priorities. Paula O'Bannon shared that she doesn't feel represented in fleet landing and that she would be glad to step up. John Reich spoke to concerns regarding the CRC. Fred Kerber thanked CM Corbin and spoke to concerns regarding the CRC. Barbara Gunter empathized with the Commission regarding their recent decisions for the CRC. 2-13-23 Attachment A 3 CITY MANAGER REPORTS 3A. Accept the 90 -Day Calendar (Feb. - Apr. 2023) The Canine Carnivale was rescheduled to March 4, 2023. There was CONSESUS to approve the 90 -Day calendar. 3B. Summary Presentation CM Corbin thanked everyone for all of their support during his tenure and well wishes regarding his departure. He presented the slide show as included in the agenda packet. Regular City Commission February 13, 2023 Mayor Ford inquired about the $500,000 Grant from COJ for the Baker Center. CM Corbin informed the Commission that this is not able to be confirmed at this time due to this item making its way through their budget process. 3C. Main Street Link to AE Engineering Main Street Presentation 1.24.2022 Link to AE Engineering Final Report Complete Streets Implementation Plan — Main Street Corridor (Commission Chose Option: 2 Advisory Bike Lane but Later Abandoned the Concept) This item was covered with Item 3B above. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole • Gave compliments to CM Corbin. • Acknowledged that the COAB community is involved and that he is proud to be a part of it. Commissioner Kelly • Agreed with the public comments about implementing ESC's projects and goals. Commissioner Ring • Thanked CM Corbin and wished him the best in his new role. Commissioner Waters • Thanked the citizens for coming to voice their opinions. 4A. City Manager (Mayor Ford) This item was moved to Item 8A at the request of Mayor Ford. 4B. Priorities - Roundabout Study (Mayor Ford) Link to Roundabout Study Mayor Ford spoke about the priority -setting process and requested including everything that had one dot and adding "Support of the ESC's Initiatives" with three bullets as follows: 1) Use the Canopy Assessment data to create actions to further protect and increase the canopy, 2) Pass a required integrative biocide (pesticide, herbicide, fungicide, fertilizer, etc.) management plan for city operations/public sector and voluntary guidelines for private sector, and 3) Reduce energy consumption in city buildings by 10%. Mayor Ford reported on the 2004 Roundabout Study and recommended going back to the firm to obtain a quote for an updated study. Regular City Commission February 13, 2023 There was a CONSENSUS to allow the CM to engage the firm to see if they can update the study and at what cost, and if so, bring it back to the Commission for consideration. CM Corbin confirmed that the priority document in the packet is a draft and a more refined draft of the priorities with Mayor Ford's recommended additions will be brought back to a future meeting. 4C. Motion to Reconsideration of "Exhibit 1" of Resolution No. 23-02 (Slate of Charter Review Committee Members) (Commissioner Kelly) MOTION. Reconsider the Resolution No. 23-02 as voted on last Commission meeting. Motion: Candace Kelly Second. Bruce Bole Commissioner Kelly explained her desire to have a discussion about where the Commission wants to go regarding the CRC committee membership. Commissioner Bole shared that he has heard a lot of feedback regarding this issue since he has been here and would like to have the discussion. He shared that he felt that the Commission was under a crunch for time during this process and didn't publicize as they should have. He expressed that when he voted, he did not look at districts, he looked at resumes and thought that their resumes made them a solid citizen to be on the committee. He expressed that if there is a better way to do this, he is open to it. Commissioner Waters shared that he chose people he thought would be the best fit for this committee. He expressed that he gave it his best and that he stands by his decisions. Commissioner Ring explained that process wasn't fully laid out. She expressed that she chose her initial nominees based on who she thought would serve AB the best and that she was turned down by a few that she reached out to. She shared that she looked at all demographics when she voted and selected those that she thought would best serve the City. She requested clarity on what the current discussion on the table was. She asked CA Gabriel if the process in his opinion was legal, ethical, and transparent and if the Commission is in any way shape or form in trouble in those ways. CA Gabriel answered that as far as a legal and ethical point of view, the Commission has met and exceeded those requirements. He expressed that whether people like the decision or not are pure policy discussions and that in terms of the qualifications from the Charter, there is only one qualification, that you are an elector of the City of Atlantic Beach (COAB). He shared that anything beyond this discussion is pure policy and politics. CC Bartle inquired about the motion as she heard it. She expressed that it is not as stated on the agenda but rather, a motion regarding the entire resolution. Commissioner Kelly confirmed that her motion was regarding the entire resolution. CA Gabriel clarified that this would be a reconsideration of the entire resolution. Mayor Ford encouraged everyone to not be upset about the messiness of democracy but rather to work together to achieve the common good. He shared that the Commission believes in doing Regular City Commission February 13, 2023 5 Cil the best for their community. He expressed that it is not him to vote based on quotas and that he would not support quotas. He shared that he supports choosing the people that he thinks would do the best. He expressed that he will work very hard to close gaps that he sees in the community. He expressed that the CRC is a move in the right direction and that all of the members of this committee should be working for the greater good of all of AB. He acknowledged that since he has been in AB, there has always been a tale of two cities and emphasized that all of the community needs to be taken care of. Commissioner Bole shared that there was an open discussion on the number of members for the CRC and the reason he would vote for this is because he wanted to have that discussion again. Commissioner Kelly expressed that perception is real to people and that the community has perceived that the Commission has not served them well. She shared that she too, would like to open up this discussion again. Commissioner Waters shared that he was glad the community brought this to the Commission's attention. He expressed that he thinks the CRC will be driven to represent all of COAB after hearing this discussion. Commissioner Ring shared that this is the first CRC to have any representation from her district. She commented that Ms. Norris has paved the way and thanked her. She shared that she grew up in Mayport and would like to say that the east and west side woes aren't there and that she didn't see them as a child, she doesn't want her children to see them but, she sees them here right before her. Mayor Ford stated that regardless of how the vote goes, the Commission works for the citizens and they will continue to try to do better, communicate better, and work to serve all citizens of AB. Bruce Bole (Seconded By) For Candace Kelly (Moved By) For Curtis Ford Against Michael Waters Against Jessica Ring Against Motion failed 2 to 3. Recessed at 8:27 p.m. Reconvened at 8:34 p.m. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. CONSENT AGENDA Mayor Ford read the title of each item under consent agenda. 6A. Authorize the Mayor to sign DR4673-Z3131 Subgrant Agreement Regular City Commission February 13, 2023 6B. Authorize the City Manager to approve the purchase and issue a Task Authorization to Crawford, Murphy & Tilly, Inc. in the amount of $98,871.00 to provide services as describe in the Continuing Contract Agreement received December 7, 2022. 6C. Authorize the City Manager to approve the additional funds for labor and materials listed on the Change Order, submitted by Jax Utilities Management, Inc. 6D. Authorize the City Manager to sign the First Amendment to Radio Services Agreement between the City of Atlantic Beach and the City of Jacksonville. 6E. Approve the 9-1-1 Interlocal Agreement between the City of Atlantic Beach and the City of Jacksonville for the distribution of 9-1-1 funds for call taker salaries and authorize the Mayor and City Manager to sign the agreement. 6F. Acknowledge receipt of the December 2022 Financial Report. 6G. Approve the purchase of a 2023 Toyota Tacoma from Alan Jay Fleet Sales in the amount of $25,183 and declare the 2009 Ford Ranger (P34) as surplus for trade-in purposes on the date the replacement truck is received. The final agenda packet for February 13, 2023 contained the wrong attachment for Item 6G. The correct attachment is attached hereto and made part of this Official Record as Attachment B. 2-13-23 Attachment B MOTION. Approve Consent Agenda (Items 6A -6G) as read. Motion: Candace Kelly Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly (Moved By) For Jessica Ring For Motion passed S to 0. 7 COMMITTEE REPORTS None. 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 23-04 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPOINTING JOSEPH GERRITY THE INTERIM CITY MANAGER AND AUTHORIZING THE EXECUTION OF AN EMPLOYMENT AGREEMENT DESIGNATING HIM AS SUCH EFFECTIVE MARCH 13, 2023; AUTHORIZING THE MAYOR TO EXECUTE THE DOCUMENTS Regular City Commission February 13, 2023 NECESSARY, INCLUDING BUT NOT LIMITED TO AN EMPLOYMENT AGREEMENT, TO EFFECTUATE THE EMPLOYMENT OF JOSEPH GERRITY TO SERVE AS INTERIM CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. He shared that he has spoken with Mr. Gerrity and stated that he is willing to accept the position on an interim basis. Commissioner Bole shared that he would vote against this because he hasn't talked to Mr. Gerrity or seen a resume. He also inquired if the City would save money if DCM Hogencamp took the job and emphasized that he knows about day-to-day operations more than anyone. CA Gabriel mentioned that a motion was needed before discussion. MOTION: Adopt (Approve) Resolution No. 23-04. Motion: Michael Waters Second: Jessica Ring Commissioner Kelly agreed with Commissioner Bole and shared her interpretation of the DCM position. Commissioner Waters reported that he's spoken with Mr. Gerrity, those whom he has worked with, and DCM Hogencamp regarding this issue. Commissioner Ring spoke about DCM Hogencamp's position being valuable, not rushing the process to find a new CM, and her support of Mr. Gerrity for his expertise. Mayor Ford emphasized that he wants to ensure that this role has a strong leader. He expressed he would like for DCM Hogencamp to stay the course in what he does and have a seasoned professional in the CM position. He also expressed that before putting out an RFP for the position, he would like to have further conversation with Mr. Gerrity to utilize his wisdom on what he thinks would be best regarding the search. Commissioner Bole recommended that the DCM job description be changed in the Charter to address filling in during a CM vacancy. CA Gabriel confirmed that Mr. Hogencamp will become the interim city manager until the Commission decides on a CM and his job description would not have to change. Discussion ensued. Curtis Ford For Bruce Bole Against Michael Waters (Moved By) For Candace Kelly Against Jessica Ring (Seconded By) For Regular City Commission February 13,2023 9 Motion passed 3 to 2. Commissioner Waters asked for clarification on whether Item 4A was covered during that discussion. Mayor Ford confirmed that it was. ACTION ON ORDINANCES 9A. ORDINANCE NO. 55-23-37, Introduction and First Reading AN ORDINANCE, AMENDING THE CODE OF ORDINANCES, CHAPTER 16, SOLID WASTE AND RECYCLING, ARTICLE I SOLID WASTE DEFINITIONS AND PROCEDURES, SECTION 16-1 DEFINITIONS, SECTION 16-2 SOLID WASTE COLLECTION, SECTION 16-8 REMOVAL OF LOT CLEARING, CONTRACTORS' DEBRIS; OIL AND GREASE, RENAMING ARTICLE II TO CITY SERVICE FRANCHISE AGREEMENTS, AMENDING AND RENAMING SECTION 16-14 TO CITY SOLID WASTE FRANCHISE AWARD PROCEDURES, DELETING SECTIONS 16-16 FRANCHISE FEES, SECTION 16-18 PRIVATE REFUSE COLLECTORS; COLLECTION OF COMMERCIAL RECYCLING AND CONSTRUCTION AND DEMOLITION DEBRIS, SECTION 16-19 CITY'S COLLECTION EXEMPT FROM SECTIONS 16-10 THROUGH 16-18, SECTION 16-20 APPLICATION; FEE ACTION BY CITY COMMISSION, AND SECTION 16-21 ISSUANCE OF PERMIT, AMENDING SECTION 16-22 PERMIT REQUIREMENTS AND RULES, SECTION 16-24 PERMITS NOT TRANSFERABLE, SECTION 16-25 AUTHORITY OF PERMIT HOLDERS AND SECTION 16-30 VIOLATIONS AND PENALTIES, AND RENUMBERING SECTION 16-16 THROUGH SECTION 16-30; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. CM Corbin explained the ordinance as detailed in a slide show presentation (which is attached hereto and made part of this Official Record as Attachment C) and answered questions from the Commission. 2-13-23 Attachment C MOTION. Adopt the Ordinance as read (Approve Ordinance No. 55-23-37 on first reading). Motion: Candace Kelly Second: Jessica Ring Curtis Ford For Bruce Bole For Michael Waters For Candace Kelly (Moved By) For Jessica Ring (Seconded By) For Motion passed S to 0. Regular City Commission February 13, 2023 9B. ORDINANCE NO. 95-23-123, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PROPERTY SWAP AND ASSOCIATED PURCHASE AND SALE OF REAL PROPERTY OWNED BY THE CITY LOCATED AT 1 WEST FIRST STREET (A PORTION OF REAL ESTATE PARCEL NO.: 170716- 0100), AND PROPERTY OWNED BY SINGLETON ASSOCIATES, LLLP LOCATED AT 120 MAYPORT ROAD, ATLANTIC BEACH, FLORIDA 32233 (A PORTION OF REAL ESTATE PARCEL NO.: 170723-0000), AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. CM Corbin explained the ordinance as detailed in a slide show presentation (which is attached hereto and made part of this Official Record as Attachment D). John Dekle, Applicant briefly spoke regarding the ordinance and answered questions from the Commission. CA Gabriel clarified that there is an open inspection period and that this is something to think about filling in for the next meeting. He added that once the ordinance is approved there will be a separate consideration of closing the right-of-way. No motion was made. There was a vote of 5-0 in favor. (The recommended action shown in the staff report included in the February 13, 2023 agenda packet was to consider and approve Ordinance No. 95-23-123.) 2-13-23 Attachment D 10 MISCELLANEOUS BUSINESS None. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER CM Corbin • Thanked the residents and the City for his time and experience with COAB. • Invited everyone to a happy hour celebration on February 23, 2023. Commissioner Bole Mentioned that whoever sits in the CM seat will be very lucky. Shared that he will miss CM Corbin. Commissioner Waters • Thanked CM Corbin for always being helpful and commented that he will miss him. Mayor Ford • Thanked CM Corbin. Regular City Commission February 13, 2023 13 Attest: • Shared that it was nice to see citizens share their thoughts during the meeting. ADJOURNMENT The meeting was adjourned at 9:16 p.m. Donna L. Bartle, City Clerk Date Approved: z�Z 71Z 0 ; !-,5 Curtis Ford, Ma or Regular City Commission February 13, 2023 Attachment A to 2-13-23 Minutes National Civic League, Guide for Charter Commissions Commission Membership Opportunities for direct citizen involvement in local government often garner a healthy amount of attention. While citizen involvement in committees, advisory groups, public hearings and the like is a significant and valuable part of local government operations, membership on a charter commission offers an uncommon opportunity for public service to one's community. Participation in the charter process is citizen involvement at a higher level and with greater potential impact. A charter commission is a body authorized by law and established for the single purpose of drafting and submitting to the voters a newly created local government charter or revisions to an existing charter. The appointment of this group of individuals, typically between 15-20 registered voters, is often governed by laws and regulations that specifically deal with charter creation and revision. For example, in some cases the commission members might be required to be appointed by the mayor. In other cases, it may be the council that appoints the members. In still other situations, these individuals are elected by the voters. In any case, this independent commission of citizens is empowered to organize its review within the assigned scope and establish its schedule in order to facilitate its study of the charter and certain aspects of the government. Given the importance of the commission's task, the membership of the charter commission is worthy of careful consideration. Individuals chosen to serve on the commission have a special opportunity for local statesmanship. If voters ultimately approve the work of the commission, the efforts of this group will have lasting impact on the future of the community and the local government. Therefore, selection of the individuals to serve in the charter process is a crucial decision. All participants should be eager to work hard and willing to share their talents and expertise. It is important to understand that participants bring with them unique value systems, biases, differing opinions on what "good government" is, good and bad life experiences living in different communities, and (in some cases) personal agendas. As a result, deeply -held beliefs and viewpoints set the stage for complex committee dynamics, passionate discussions, and heated debates. At the heart of this process is the active and focused engagement of a diverse and representative group of community members. Diversity is important for several reasons. The involvement of diverse groups and perspectives will not only contribute to a better final product, but also lend credibility to the validity of the final outcome. Therefore, no group should be left out. All segments of the Attachment A to 2-13-23 Minutes community should be represented and no one should be excluded based on race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, height, weight, disability status, veteran status, military obligations or marital status. When the commission is composed of community residents who are not involved in day-to-day governmental operations, the commission is able to be detached, objective and impartial. The most effective charter commissions are not dominated by lawyers, scholars, and accountants, but made up of civic -minded, intelligent lay people with a common-sense approach to things. The members should a) be in touch with the perspectives present in the community; b) command respect from local residents; and c) bolster the confidence of citizens in the process and the work of the commission. Special mention should be made about the role of local elected officials. While in many cases the mayor and/or council plays a role in the appointment of commission members, the involvement of elected officials should end at that point. The charter process functions best when it is rooted in citizen involvement rather than one influenced (intentionally or unintentionally) by political officials directly serving as members. In some cases, the commission's recommendations go back to the council, which has the authority to decide whether the proposal will go to the people for a vote or may determine the final language of proposals. Still, the commission should do its work independently and give the council and the voters its best thinking about charter change. https://mrsc.org/getmedia/64cb955c-fb66-4fb9-9f7l -e21 c9ce257d5/chartercommi ssions.pdf.aspx Attachment B to 2-13-23 Minutes CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Authorizing the purchase of a replacement Finance Department truck and declare 2009 Ford Ranger as surplus. SUBMITTED BY: Melissa Bums, Director of Finance r* TODAY'S DATE: February 6, 2023 MEETING DATE: February 13, 2023 BACKGROUND: The Finance Department needs to replace truck P34 that is used by one of the meter readers. The truck is a 2009 Ford Ranger with over 85,000 miles on it. Due to its age and mileage, this vehicle has been recommended for replacement by the fleet manager. The 2023 Toyota Tacoma truck with specifications meeting the City's needs is priced from Sourcewell Contract 42023 -091 -521 -NAF & 060920 -NAF at $28,698 as stated on the quote from Alan Jay Fleet Sales, however, Alan Jay Fleet Sales is offering a trade-in value of $3,000 for the 2009 Ford Ranger bringing the net cost down to $25,698. It could be some time before we receive the new vehicle, and the use of the 2009 Ford Ranger is still necessary. This ranger is going to be traded in for the new vehicle and I would ask that the Commission declare the 2009 Ford Ranger as surplus on the date that we receive the replacement vehicle. BUDGET: There are sufficient funds budgeted for in account number 001-1003- 513.64-01 to cover the cost of the veWele. RECOMMENDATION: Commission approve the purchase of a 2023 "Toyota Tacoma from Alan Jay Fleet Sales in the amount of $25,698 and declare the 2009 Ford Ranger (P34) as surplus for trade-in purposes on the date the replacement truck is received. ATTACHMENT(S): Quote from Alan Jay Fleet Sales dated 2/4/23 Capital Asset Disposal Request Form Fleet Inspection Report REVIEWED BY CITY MANAGER: Attachment B to 2-13-23 Minutes 00Sou_j - /� rcewQll - - ' Call Us frrat, for all of pour Fleet Automotive, & Light Truck Needs. Quote 111IOry'E(800)ALANdAY(252-6539) DIRECT 888.388-9810 WWW.ALANJAY.COM 43024-3 orate 12003 U.S. 27 south OfflCe Sebring, FL 33870 ORIGINAL QUOTE DATE 1211512022 MOBILE 904.838-4999 FAX 863.402.4221 QUICK QUOTE SHEET REQUESTING AGENCY ATLANTIC BEACH, CITY Of Mailing P.O. BOX 9200 Address Sebring, FL 33871-9200 REVISED QUOTE DATE. 2412023 CONTACT PERSON LORI DIAZ EMAIL LOIS -_...-------- ._.._....__. PHONE 904.247.5834 VORILE FAX SOURCEWELL (FORMERLY NJPA) CONTRACT # 2023 091521 -NAF $ 060920 -NAF wwW.Nat1ona1AuW1eetGroup.Com MODEL 7162 _ MSRP 2023 TOYOTA TACOMA ACCESS CAB 14 SR 2WD 6' BED CUSTOMER ID BASE VEHICLE PRICE 527,953.00 i 6' BED .. J **A# vehktes writ be ordered while Nl darP. est "erior unless clearly stated otherwise o purchase order FACTORY OPTIONS DESCRIPTION 0040 SUPER WHITE EXTERIOR 50.00 F814 CEMENT GRAY, FA4RIC SEAT TRIM 50.00 ..._ 2.711. _ _ ._............................ I. ..... . 1.4 DOHC 16 -VALVE -INC: CAST IRON BLOCK W/ ALUMINUM ALLOY HEAD AND Wr-1. 6 -SPEED TRANSMISSION, - ----- $0.00 ELECTRONICALLY CONTROLLED W/INTELLIGENCE. ALSD AUTOMATIC LIMITED SLIP DIFFERENTIAL (STD) SEWL! PY+ PL PWR WINDOWS AND LOZ'KS (INCL) $0.00 LLAT SR Convenience Package 17:52) $230.0U Includes remote keyless entry BTBLUE ....... .. TCOTH ISTD) ......................................................................... $0.00 BUC _.......... .._..._......... .......— FACTORY BACK UP CAMERAISTD). $0.00 SAFETY .................. Tacoma - TOYOTA SAFETY SENSE P: PRE-COLL'SION SYS. W/PEOESTRIAN DETECTION, DYNAMIC RADAR $0.00 CRI.'ISE CONTROL, LANE DEPARTURE ALERT, AUTOMATIC HIGH BEAMS,- STAR SAFETY SYSTEM .......................I .... .......... .....................__............ .................... NO MATS Vehicle does not Irclude factory floor mats. $0.00 FACTORY OPTIONS $230.00 CONTRACT OPTIONS DESCRIPTION NEW -TAG New CITY tag Includes temp taI & twu way overnight shipping for siivrature. $245.00 WTF EXT Weather Tech floor finer system far extended cab pick-up trucks. $270.00 CONTRACT OPTIONS $SiS.00 VEHICLE TOTAL $28,183.00 MSRP DISCOUNT 1.8% ACCESSORY TOTAL $515.00 TRADE IN CUSTOMER PRICE $28,698.00 TOTAL COST LESS TRADE IN(S) QTY 1 $25,698.00 Estimated Annual payments for 60 months paid in advance: SS,7SS.29 Municipal finance for any essential use vehicle, requires ler+der approval, WAC Comments QUOTE SUBJECT TO FACTORY ORDER ACCEPTANCE or 30 DAYS VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER 0WIsty.selffalanlay.com "I Want to be Your Fleet Provider" I app/eogle the opportunity to submit this quotation. Please review it carefully. If there are any errors or changes. please fee! !Fee to c�olac! nre at any Ulna. I em always happy to be of assistance. N1PA-ATLANTIC BEACH, CITY OF-7162_43024-3_Cluote.PDF Page 1 of 1 Date of Request: Attachment B to 2-13-23 Minutes City of Atlantic Beach Captial Asset Disposal Request Form 1/25/2023 Serial No. n/a Asset Tag #: #2043 Tag #XB4099 Vehicle VIN N 1 FTYR10D89PA31115 Department: Water Utilities Location: City Hall Description of Item Including justitication for aisposal request: 2009 Ford Ranger- age, high mileage, fleet management department recommends replacement Reason for Disposal Request: Not Working & Beyond Repair Date: Not Working - Needs Repair Date: Working -Obsolete Date: ,Working -Good Date: Workin -Fair X Finance Department Use Only: Date Sent to Commission: Approved: Denied: Current Book Value $0.00 Amount Sold For/Trade In Date Entered into System: Form Completed BV: Lori Diaz, Customer Service Supervisor Disaosition Method: Online Auction/Sold Date: Cannibalized Date: Donated Date: Destroyed Date: Traded In Date: Transferred Date: Entered By: Attachment B to 2-13-23 Minutes FLEET INSPECTION REPORT DEPARTMENT: Water / meter VEHICLE #: P34 VIN: 1 FTYRl OD89PA31116 TYPE OF VEHICLE: Compact Pickup YEAR: 2009 MILEAGE: 85444 MAKEIMODEL: Ford / Ranger HOURS: N/A ESTIMATED COMPONENT REMARKS AND/OR CONDITION COST TO REPAIR Fair / runs as it should with no lights on at this time. Unit does have high miles on it. ENGINE Fair / high miles TRANSMISSION SUSPENSION ok / High miles STEERING BRAKES ok / High miles BODY Fair / paint is rough left fender has damage at fender. ELECTRICAL HYDRAULICS OTHER REQUIRED REPAIRS / COMMENTS INSPECTED BY: Gene Mchale RECOMMEND PURCHASE: NO YES DATE: 12/13/2022 RECOMMEND REPLACE: NO YES X SUPERVISOR'S SIGNATURE: Mike Doyle Attachment C to 2-13-23 Minutes Ordinance 55-23-37 Removing the requirement for C&D debris removal companies to hold a franchise agreement. CHAPTER 16 PROPOSED UPDATE - CONTRACTOR & CONSTRUCTION DEBRIS (C&D) REMOVAL Attachment C to 2-13-23 Minutes Ordinance 55-23-37 Proposed chanes • This concept was presented at the 1/9/2023 Commission meeting and direction was given to move forward with a proposed ordinance. • Ordinance update: • removes the requirement that contractors who remove C&D debris obtain a franchise agreement, • removes requirement that C&D haulers pay an initial and annual fee, • removes requirement that C&D haulers pay 20% of gross receipts to the City of Atlantic Beach. Attachment C to 2-13-23 Minutes Ordinance 55-23-37 Proposed chanes • Adds language: • to establish minimal standards for the fitness, cleanliness and maintenance of vehicles and containers that haul C&D debris through the City. • allows city to require noncompliant dumpsters/equipment be removed from the city • to address bag containers (i.e. bull bags, etc.) • Allows citizens and contractors to use any company they desire to obtain these services. • Does not affect the award of a City franchise to the city's regular trash, recycling and lawn debris removal contractor. r w 6th St Ln A MIff aypo . C C Ftshenes 1 R.. a Singleton's Mobile Home Park ' B_ea hes, Roe�icm' 14 'i rba,, W Std �t aRM# E' nQ 0 4: ff r�rni�'' s .- ..�., auval �Co niy g _ - frig ° , -r;"tt Bat'�"`• Tax*''Colle�ecto Attachment D to 2-13-23 Minutes Singleton's Mobile Home Park Attachment D to 2-13-23 Minutes L a �& Ps Pa "ft34 L am SEE! OWN! Main "zor are P --Ir oft NIX %. ANN oft aft —I.— - 4% = P 3- oov ack pa 'a ftu rl'S" p. La .rmo 14 Lo a sl -:K ka�r Pa w.paw At` uaeer LA a. W— 2.k 14 a ft3. 1. & PIL 24 P� RM ftwolAr Q.60".Dbw OFFV"w Pa 60 j7I —po 3-4 now swww. Laorm Eft PR 111L PAGE 34)At WPa.2 I.., wk P, 24 41�k Fd 3mrst civd 2 33ft 00 4 v V me aft wa eeeet %'Ga% ti 12 Mobile Homes currently located on city property VA IB ,\ \ } ;y{ � itreet bemg!h, calwlat6Ld plat Bearing of SFa.54. a VA LO 1170 /i Be 34 Of the Pubh, Records of Duval Cour.ty, Attachment D to 2-13-23 Minutes Portion of Main St v;ir;itpd in 1971; 1A Affir- -i-4 Request for city to vacate ROW and include vacated property into Singletons "T— Attachment D to 2-13-23 Minutes Proposed property TO the City (-S,337 Square feet) Requested property FROM the City (~11,228 Square feet) .y "�.,��i� ` •,C '`y e.:.�Mw ....� _� em�re. n�ge.u.ar�,e eunnseRemca dowx emary.risna. ♦ \� +�/ `! ' ���� B'onEt¢.j1l+ee;D.1�:ECTWMN, A71AlITC IFadL �9bpt TlrM rFOMIbf ' r�w.� . '� tP •. '� �raF ` iai RHsrC. 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