Regular City Commission - 13 Jun 2022 - Minutes - Pdf
MINUTES
Regular City Commission Meeting
Monday, June 13, 2022 - 6:30 PM
Commission Chamber
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk
Bartle called the roll.
ATTENDANCE:
Present:
Ellen Glasser, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5
Also Present:
Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Ladayija Nichols, Deputy City Clerk (DCC)
1APPROVAL OF MINUTES
1A.Approve minutes of the Regular Commission Meeting of October 25, 2021.
Mayor Glasser asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Glasser stated the minutes stand as submitted.
2COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor
to Visitors. City Clerk Bartle called each speaker to the podium.
Connie Cole
shared thoughts on the lack of drainage on Pine Street.
3CITY MANAGER REPORTS
3A.Accept the 90-Day Calendar (June - Aug 2022)
Commissioner Norris announced she will not attend the next meeting.
CONSENSUS
There was to accept the 90-Day Calendar.
Regular City Commission
June 13, 2022
Page 1 of 9
3B.Paid Parking 18th and 19th Streets
CM Corbin spoke about upcoming mailings and messages for community outreach about
the new parking kiosks. CM Corbin provided an update on this item explaining the kiosk
has been installed, and PR signage was shown as detailed in the attached flyer (which is
Attachment A
attached hereto and made part of this Official Record as ). No
implementation date has been set.
Mayor Glasser asked about the status of the Parking Attendant position. CM Corbin
replied the positions are going well and regular updates could be added to meetings.
Attachment A to 6-13-22 Minutes
4REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Bole
shared that he went down to the fire on 10th Street and spoke with residents
that expressed their thankfulness to the Fire and Police Departments.
Commissioner Waters
shared his opinion that the safest place to install the kiosk would be at
the south side end of 18th Street, and the same for 19th Street due to their being a walkway and
more safety provisions.
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5UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6CONSENT AGENDA
None.
7COMMITTEE REPORTS
None.
8ACTION ON RESOLUTIONS
8A.RESOLUTION NO. 22-36
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID NO. 2122-09: MILLING AND PAVING 2022; AUTHORIZING
THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE
ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE
THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
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June 13, 2022
Page 2 of 9
CM Corbin explained this resolution covers ongoing milling and paving of upcoming
road projects.
Public Works Director (PWD) Scott Williams explained the bidding process and
reviewed the upcoming projects. He spoke about the need for infrastructure work, but
those projects would be postponed due to the lack of funding.
Commissioner Norris asked about reference checks for hired companies. PWD Williams
responded he is very familiar with the company that was hired.
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ACTION:
Adopt Resolution No. 22-36.
Motion:Brittany Norris
Second:Candace Kelly
Ellen GlasserFor
Bruce BoleFor
Michael WatersFor
Candace Kelly (Seconded By)For
Brittany Norris (Moved By)For
Motion passed 5 to 0.
8B.RESOLUTION NO. 22-37
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID NO. 2122-10: MULTI-YEAR CONTRACT FOR PALM TREE
TRIMMING, SUBJECT TO THE PROVISIONS OF THIS RESOLUTION.
Mayor Glasser read the Resolution by title.
PWD Williams explained the importance of trimming palm trees annually. CM Corbin
explained this resolution is for annual maintenance trimming of palm trees in the City.
PWD Williams explained the 5-year contract has gone up in price, a Saint Augustine
company was chosen and the trimming would include palm trees on Atlantic Blvd,
Mayport Road, flyover, some parks and some trees in rights-of-way.
Regular City Commission
June 13, 2022
Page 3 of 9
CM Corbin added cleanup would be done as part of the contract.
Commissioner Norris asked if the trimming would stress out the trees. PWD Williams
answered the best time to trim a palm is when the tree is starting to bud. He explained
the reasoning for trimming the trees at 3-9 or 2-10. Discussion ensued.
ACTION:
Adopt Resolution No. 22-37.
Motion:Michael Waters
Second:Bruce Bole
Ellen GlasserFor
Bruce Bole (Seconded By)For
Michael Waters (Moved By)For
Candace KellyFor
Brittany NorrisFor
Motion passed 5 to 0.
8C.RESOLUTION NO. 22-38
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID NO. 2122-11: PARKING IMRPOVEMENTS AT DONNER
PARK CDBG 20-21; AUTHORIZING THE CITY MANAGER TO EXECUTE
THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND
AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE
Mayor Glasser read the Resolution by title.
PWD Williams explained the Resolution as detailed in the agenda packet regarding
parking improvements at Johansen Park by adding additional paver parking spots on
George Street.
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ACTION:
Adopt Resolution No. 22-38.
Motion:Brittany Norris
Second:Bruce Bole
Ellen GlasserFor
Bruce Bole (Seconded By)For
Michael WatersFor
Regular City Commission
June 13, 2022
Page 4 of 9
Candace KellyFor
Brittany Norris (Moved By)For
Motion passed 5 to 0.
8D.RESOLUTION NO. 22-39
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPROVING THE QUOTE SUBMITTED BY GRUHN MAY, INC. FOR THE
PINE STREET STORMWATER REMEDIATION PROJECT, UNDER BID 2021-
04: MULTI-YEAR CONTRACT FOR UTILITY CONTRACTOR SERVICES;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASE
ORDER IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE
THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE
Mayor Glasser read the Resolution by title.
CE Swann explained the Resolution as detailed in the agenda packet and explained the
need for additional drainage. The location of the additional draining pipe was explained.
Commissioner Norris asked about the timing of the project from start to finish. CE
Swann responded the project would last approximately 30 days to complete.
ACTION:
Adopt Resolution No. 22-39.
Motion:Brittany Norris
Second:Candace Kelly
Ellen GlasserFor
Bruce BoleFor
Michael WatersFor
Candace Kelly (Seconded By)For
Brittany Norris (Moved By)For
Motion passed 5 to 0.
8E.RESOLUTION NO. 22-40
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID NO. 2122-07: MULTI-YEAR CONTRACT FOR CALCIUM
HYPOCHLORITE; AUTHORIZING THE CITY MANAGER TO EXECUTE
THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND
AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
CM Corbin and Public Utilities Director (PUD) Troy Stephens explained the Resolution
as detailed in the agenda packet and answered questions from the Commission.
Regular City Commission
June 13, 2022
Page 5 of 9
MOTION:
Adopt Resolution No. 22-40.
Motion:Brittany Norris
Second:Michael Waters
Ellen GlasserFor
Bruce BoleFor
Michael Waters (Seconded By)For
Candace KellyFor
Brittany Norris (Moved By)For
Motion passed 5 to 0.
8F.RESOLUTION NO. 22-41
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID NO. 2122-08: MULTI-YEAR CONTRACT FOR SULFUR
DIOXIDE; AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
CM Corbin explained this chemical is also used in water treatment procedures. PU
Director Stephens explained Sulfur Dioxide is used to clean chlorinated water before
sending it out for disposal. He stated this chemical is increasing in price annually, and
he hopes to use a different product in the future. Still, the providing company would only
offer an annual quote to the City.
Mayor Glasser and Commissioner Norris asked about the timeline for phasing this
chemical out. PU Director Stephens responded he hopes to before the five-year contract
ends.
MOTION:
Adopt Resolution No. 22-41.
Motion:Brittany Norris
Second:Bruce Bole
Ellen GlasserFor
Bruce Bole (Seconded By)For
Michael WatersFor
Candace KellyFor
Brittany Norris (Moved By)For
Motion passed 5 to 0.
Regular City Commission
June 13, 2022
Page 6 of 9
9ACTION ON ORDINANCES
None.
10MISCELLANEOUS BUSINESS
10A.Revised Cultural Arts and Recreation Advisory Committee (CARAC) Grant
Applications
CM Corbin said the CARAC has been very active and focused on simplifying the grant
application process.
DCC Hogancamp explained that CARAC had simplified the grant application process,
making the applications more straightforward. He stated some policies had been updated
to allow profit organizations to apply for grants.
CA Durden provided insight into the City's Code concerning charitable organizations.
CA Durden referred to Section 2-2 of the Code of Ordinances regarding the distribution
of funds to charitable organizations and/or artistic programs. She explained the current
application process. CA Durden suggested a resolution be approved to address any
proposed changes to the current CARAC policy.
Commissioner Boles asked for an example of a non-profit organization that CARAC
would want to work with. CARAC Member Lisa Goodrich provided a summary of
current guidelines highlighting the type of people or organizations CARAC would work
in partnership with.
Recreation Director Latrenia Thomas spoke about and gave examples of for-profit
activity programs that could be offered to the residents of the City.
Commissioner Norris spoke about a more frequent reporting period to ensure a thorough
review of applications.
There was CONSENSUS from the Commission for staff to make the suggested revisions
to the policy and bring it back to a future meeting for formal consideration.
Commissioner Kelly supported adding reoccurring organizations into the budget and
allowing additional funding to be used to attract new programs and organizations.
Commissioner Norris expressed her support for the suggested changes to the policy and
supported changing the Code to be more understandable.
Commissioner Waters thanked the staff for the work on the item.
Mayor Glasser expressed the importance of "culture" to remain in the program's name.
She suggested focusing on non-profit organizations and allowing for-profit organizations
on a case-by-case basis. CM Corbin spoke about setting specific criteria for for-profit
organizations that need to be considered.
Regular City Commission
June 13, 2022
Page 7 of 9
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11CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
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12CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Bole
commented on parking at Donner park on the weekends for pickleball.
Commissioner Kelly
thanked the city employees for their support in Canine Carnivale.
Commissioner Norris
mentioned she is thankful for more parking at Donner Park.
Commissioner Waters
thanked Commissioner Kelly for the Canine Carnivale and announced
the upcoming heart walk on Saturday, June 18, 2022.
CM Corbin provided updates on traffic concerns and updating trespassing policies.
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13ADJOURNMENT
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Attest:
Donna L. Bartle, City Clerk Bruce Bole, Commissioner
Date Approved: _____________________________
Regular City Commission
June 13, 2022
Page 8 of 9
Attachment A
6-13-22 Minutes
Page 9 of 9