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05-9-22 Regular Commission Meeting Adopted MinutesMINUTES Regular City Commission Meeting Monday, May 9, 2022 - 6:30 PM ;t19' Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Mayor Pro Tem Brittany Norris called the meeting to order at 6:30 PM and requested a moment of silence for Engineer Garrett A. Opper who passed away at the end of April. He served as a St. John's County firefighter and also on the Atlantic Beach Ocean Rescue. Following the Pledge of Allegiance and invocation, Mayor Pro Tem explained the process for public comments. Deputy City Clerk Ladayija Nichols called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) Vanessa Angers, Records Clerk 1. APPROVAL OF MINUTES LA. Approve minutes of the October 11, 2021 Regular Commission meeting. Mayor Pro Tem Norris asked if there were any corrections or changes needed. There being none, Mayor Pro Tem Norris stated the minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS 2.A. TIP Presentation (North Florida TPO Staff) CM Corbin explained that a representative from the TPO is here to assist with the presentation. (Mayor Glasser arrived at 6:33 p.m.) Mayor Pro Tem Norris called for a very short recess, while takes her seat and turns the gavel over to Mayor Glasser. Mayor Glasser requested to please excuse her delay. Clark Letter, Director of Planning and Analytics at The North Florida Transportation Planning Organization (TPO), presented the Draft Transportation Improvement Program, for Fiscal Years 2022/23 through 2026/27 as detailed in the agenda packet. The region includes Nassau, Regular City Commission May 9, 2022 Duval, St. Johns, and Clay Counties. He answered questions from the Commission and explained their priority process and public participation process. CM Corbin noted resources available on the City's Project Webpage. Mayor Glasser thanked Mr. Letter for joining us. Z.B. Public Works Week Proclamation Mayor Glasser introduced Public Works Director (PWD) Scott Williams and recognized the hard work of our Public Works Team. She read the proclamation in recognition of National Public Works Week and presented it to PWD Williams. PWD Williams expressed his appreciation. PUBLIC COMMENT Mayor Glasser explained the process and opened the floor to public comment. DCC Nichols called each speaker to the podium. Mr. Harrell was called on but he requested to speak later. Jim Wheatley expressed concerns about the $40k Engineering Study for the sidewalk on Levy Rd, the roads not being built properly and needing to be redone more frequently, and a land purchase of $175K. Mary Lane Campbell expressed her disappointment regarding an animal control incident which resulted in her getting a citation and noted she is bothered by the way she was treated. Elsie Thomas expressed her concerns with Agenda Item 10A, noting water drainage and stormwater issues, a fence being built, and the City purchasing land for $175K. Desiree Y. Lyles spoke about needing tree removal on her rental property, speed bumps for Levy Road, commercial trucks coming through the Donner Subdivision, and concerns with the drainage ditch on Jackson Road: Sheralla Newsome, expressed concerns about water drainage near her property and asked why there is a fence being built on her property. Brinkley Harrell expressed concerns about lack of transparency on the City's Website for projects, the City's expenditure of money for a study on the 16th Street Walkover and Beach Lifeguard Station, lack of parking management, the 4 -way Stop Signs mostly on East Coast Drive, the City's acquisition of a few lots on Francis Ave., and lack of direct access to Hanna Park from Atlantic Beach. There were no more speakers, so Mayor Glasser closed Courtesy of the Floor. 3. CITY MANAGER REPORTS 3.A. Accept the 90 -Day Calendar (May - July 2022) There was CONSENSUS to accept the 90 -Day calendar as submitted. Regular City Commission May 9, 2022 3.B. Beaches Access and Neighborhood Parking CM Corbin reported on the plan to implement a paid parking strategy on 18th and 19th Streets that involves kiosks identical to the ones at Town Center and explained the need for direction from the Commission on the fee structure. He also reported having hired a parking attendant position to focus on parking issues at 18th and 19th Streets, but also throughout the beach and any other problem areas we have. He presented the slide show included in the agenda packet. CM Corbin recommended doing something similar to the Beaches Town Center in order to reduce confusion to the residents from having two different fee structures in two different areas, which is 7 days a week, 12 months a year. He explained there was discussion about having paid parking during the busiest months and busiest days, but keeping the same fee structure as far as cost per hour and the 3 - hour free parking for the residents. CM Corbin requested feedback and direction on the fee structure. Commissioner Bole expressed concerns about the requirement to have so many parking spots reserved for beach renourishment, mentioned the difference in Hanna Park's charges, and suggested charging the same amount as Hanna Park. Commissioner Waters provided a brief history of efforts made to cut the number of spaces. He explained his suggestion to have paid parking at 18th and 19th Streets, 7 days a week; from 9 am to 9 pm; and 3 hours of free parking to Atlantic Beach residents. He also suggested making it simple as possible for the parking attendant and police officers by charging a flat $10.00 fee for all day. Commissioner Waters spoke about the possibility of using neighbor surveys to determine "No Parking" spots. CM Corbin answered questions and clarified that the fee structure and times need to be decided because the kiosks need to be programed. Commissioner Bole asked if this is a pilot project or something more permanent. CM Corbin explained that we can structure it however the Commission wants and he expects to report back to them frequently about how it is working and how it's going and any issues that may pop up. Commissioner Norris asked about the process and turnaround time for reprogramming and updating the system if changes are needed. CM Corbin explained it would be done by tech support and believes the turnaround time would be fairly quickly. CM Corbin confirmed for Mayor Glasser that they are no longer discussing to have receipts stuck on dashboards, but instead would use information on the people who are registered that live in Atlantic Beach to get 3 hours free at any time. Commissioner Bole asked to hear Chief Gualillo's opinion on the data and what we are hoping to solve. Commissioner Bole commented that there are a significant amount of people he has spoken to that do not want any paid parking at all. He requested looking at the data, 6 months from now, to see if there are fewer incidents and less annoyances. Regular City Commission May 9, 2022 Mayor Glasser reported seeing a lot of vacancies when it is not peak time, noting she is conflicted about implementing paid parking year round. CM Corbin answered questions and confirmed that is it paid by plate and added that we were talking about doing "Pay & Display", but there is a feature with the software that's cloud based where whoever is doing the parking enforcement can log on to a website and bring up all the registered plates that are in whichever designated location that you are looking at and it will color code them with green, yellow, and red. Green means paid; Yellow means 10 minutes left; and Red means expired. Discussion ensued about different ways to handle vehicles that are backed in a parking spot and the mechanics of getting the license plate numbers. Commissioner Kelly noted that they are not trying to make money off of parking, but trying to help with the behavior of the people parking there. Commissioner Waters reported on the issues in the area and explained he is trying to find a way to have some order. Discussion ensued about what has been tried so far. Commissioner Bole commented about collection of unpaid fines being expensive and asked what the plans are. CM Corbin said that he expects they would do warnings for some period of time, try to educate people, put out signage, things of that nature, to get people use to the idea before going out and writing tickets. Mayor Glasser comments that we aren't going to know the effects of paid parking until data is collected. She suggested hearing from Chief Gualillo next and then go around the table and see if the Commission can reach a consensus on what to do. Chief Gualillo spoke about the issues raised, efforts made, and type of calls they receive due to the high volume of people visiting the beach. He indicated they could look at the current data and compare it to future data collected after implementing the paid parking and see what it looks like. Commissioner Waters asked Chief Gualillo how they can help him with enforcement. Chief Gualillo explained that the best thing to do is to call the AB Police when the incident is occurring and they will get there as quickly as possible. Discussion ensued about the issues with contractors taking up a lot of spaces and parking across several spaces, parking attendant availability, and peak hours of 9 am to 3 pm. CM Corbin clarified, for Mayor Glasser, that he is asking for a decision on the hours it would be enforced, days of the week, and whether it's 12 months out of the year or during what we consider the peak season. Mayor Glasser requested hearing from the Commissioners. Commissioner Waters spoke in favor of having paid parking 7 days a week, from 9 a.m. to 9 p.m. Regular City Commission May 9, 2022 Commissioner Bole believed that proposal would require at least two parking attendants, maybe two and a half people. It is significant when you go that amount of time. He spoke in favor of having one attendant, picking peak hours, trying it seasonally, getting data in September or October to see if it's working, and then moving forward. Commissioner Norris reminded the Commission that not a single portion of her district touches the beach and it's the only district in AB that does not, noting that restricting beach access essentially restricts our neighbors. She advised she is not a huge fan of paid parking and reported hearing unfavorable comments from people in her district. She recommended following Jacksonville Beach's program; limiting it to peak hours, from March to October, Friday, Saturday, and Sunday. She spoke against restricting access 24/7 or 9 a.m. to 9 p.m. She reiterated the need to have it be during peak season and peak times and added she would like the fee structure to follow what is at the Town Center so that we don't have to keep changing our messaging to people; making it a lot easier on us communicating and easier on people coming and ideally playing by the rules. Commissioner Kelly expressed respect for both Commissioner Norris' and Waters' positions and believed the fairest thing to do is to copy Town Center. She noted that since the parking does not expire for three hours, the parking attendant would not need to be there at 9:00 a.m. Commissioner Bole commented that the three hours free is only for residents. Mayor Glasser commented that the Town Center has the first 30 minutes free and wanted to ask CM Corbin about that. CM Corbin explained that if they give him direction to do that, he will. Commissioner Kelly continued that the parking person does not need to be there first thing. She inquired if they ended the paid parking around 4:00 p.m., 5:00 p.m., or 6:00 p.m., would that satisfy Commissioner Waters' neighbors, or does the parking attendant need to be there later to police the going home process. Commissioner Waters expressed concerns about the parking fees at Town Center being confusing to people. He suggested implementing paid parking right away from 9:00 a.m. to 6 p.m., getting data in September, and having fees match Town Center's if it makes it easier for the parking attendant and police officers. Mayor Glasser suggested having Chief Gualillo and City Manager Corbin come up with the best times. She spoke in favor of starting it during the peak hours and peak season and adjusting it later, if needed. She indicated she would like to hear from staff about the 30 minutes free and favors enforcement from 9:00 a.m. until 4:00 p.m. She noted that there are a couple thousand Atlantic Beach residents registered for parking at the Beaches Town Center and they are becoming familiar with the 3 hours free which was done specifically to address the people that don't have ready -access to the beach. Commissioner Waters expressed desire to have paid parking 7 days a week during peak season. CM Corbin requested consensus on the days of the week. There was consensus to start with Friday, Saturdays, Sundays, and holidays such as Memorial Day, Juneteenth, Independence Day, and Labor Day, until data is collected. Mayor Glasser acknowledged that Commissioner Waters wants to go 7 days a week, and that they may get there but this is where they are going to start. Regular City Commission May 9, 2022 Commissioner Norris requested that the data reports be provided monthly and not wait for September. CM Corbin agreed. CM Corbin explained he will bring it back to the Commission in two weeks. 3.C. Lifeguard Station CM Corbin reported on his meeting with architect, Joe Cronk, from Cronk Duch Architecture and the status of the Lifeguard Station project. He answered questions and advised that he would come back to the Commission for their input and guidance before making any decisions. He invited anyone who has not already been in the structure to schedule a time to walk through it with him to see it for themselves. Commissioner Kelly asked where the funds are coming from to pay for the parking kiosks. CM Corbin advised that he would need to check with Finance Director Melissa Burns, but knows they have already been paid for. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. National Safe Boating Week Proclamation (Mayor Glasser) Mayor Glasser explained the proclamation will be delivered personally and is in the agenda packet if anyone is interested in reading it. Commissioner Reports Commissioner Bole - • Thought the Wellness Fair went well and a lot of people took advantage of it. • Advised he will attend tomorrow's Beaches Town Center Association meeting which will include discussions on Dancin ' in the Streets and tour of homes and asked if anyone has input on that to let him know and he will bring it up to the association. Commissioner Kelly - • Invited everyone to the Canine Carnival, scheduled for May 21 st at Veterans Memorial Park from 10 a.m. to 1:00 p.m. • Spoke about her idea of more aggressively pursuing bicycle safety, specifically adults riding their bikes after dark with no lights. • Reminded about the priorities, under Mayport Road, to enhance bicycle safety, and under Multimodal Transportation Management, for safe walking and bicycling. • Suggested planning for electric cars by installing charging stations and consider amending the Code to allow for some of the paid parking funds to be utilized for that purpose. Commissioner Norris - • Addressed comments made during Public Comment. Regular City Commission May 9, 2022 o The Levy Sidewalk is terrible and falling apart. Ideally, it should be an 8 -foot multimodal path where people can walk and bike, and kids can go safely to their school bus stops. o The primary goal with the city acquiring the property on Francis Avenue is for stormwater management. There is a lot of flooding over there. The goal in having that is to address that and begin to build a solution there. o Regarding the AB Lifeguard Station, clarified that the City of Jacksonville is nowhere near taking over Atlantic Beach Ocean Rescue. o Mentioned that we get about 18% back in taxes from the City of Jacksonville, so any money we can get from them, she is more than happy to accept. There's a community center around the Westside that is in desperate need of some repairs and expansion. We give a lot of money to the City of Jacksonville and she would argue that they do not do enough in return. Commissioner Waters - • Commented on the Dog Leashing incident brought up during Public Comment. He explained he was glad that someone was there to address a dog not on a leash, noting he lost his dog a few years ago on the beach to three dogs that were not leashed, so he is very sensitive to it and thankful for animal control. He advised he will not be attending the Canine Carnival since he lost his other dog on Easter. Mayor Glasser - • Mentioned she met with the Atlantic Beach Youth Council for one of its last meetings of the year and invited the seniors who are graduating to come to our next Commission meeting so that we can recognize them publicly for their service projects and the awards they have received. • Requested that CM Corbin bring back a resolution recognizing Selva Preserve as our 19th preserve and have it formalized and made part of our Park Presentation on our website. • Advised that the Mayor's Council on Health and Well -Being will be meeting on Wednesday to address quality of life issues such as vulnerable populations, the housing crunch, homeless in our community, and the opioid crisis. She invited everyone to attend the meeting. • Asked if something could be done to the big ditch on Seminole Road to make it safer. She suggested placing reflector strips or rumble strips along the section where it is getting deeper and deeper. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.A. Acknowledge receipt of the Building Department Activity Report for FYTD Q2 2022. Mayor Glasser read the consent agenda and asked if anyone would like to pull this item for discussion. No one wished to pull the item. Regular City Commission May 9, 2022 7. 8. ACTION: Approve Consenst Agenda Item 6A as written. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. COMMITTEE REPORTS None. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 22-32 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO HANSON PROFESSIONAL SERVICES FOR DESIGN AND ENGINEERING SERVICES FOR SIDEWALK IMPROVEMENTS ALONG LEVY ROAD FROM MAIN STREET TO MAYPORT ROAD; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin mentioned that this is the project that has been referenced a couple of times tonight. Public Works Director (PWD) Scott Williams Director presented the slideshow provided in the agenda packet as he explained the resolution. CM Corbin added that this is the target area for the Mayport Redevelopment Vision Plan that was community driven several years ago. This is also the area where the East Coast Green Way is going to come through which would provide a similar 8 -foot multi -use path linking into the west side of town that we have on the east side of town. Essentially East Coast Green Way is going to come through as a spine and then we are going to have these larger sidewalks that are going to come off of it from either direction west and east. Also, it has grant funding associated with it so it's not all city money. He and PWD Williams answered questions about the contractor, the connectivity plan route, and the grant funding. ACTION: Adopt Resolution No. 22-32. Motion: Brittany Norris Second: Candace Kelly Regular City Commission May 9, 2022 Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed S to 0. 8.11. RESOLUTION NO. 22-33 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING LABOR AND MATERIALS COSTS TO DEMOLISH GROUND STORAGE TANK AND PIPING AT WATER TREATMENT PLANT #4, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Public Utilities Director Troy Stephens presented the slideshow included in the agenda packet as he explained the resolution and answered questions. MOTION. Adopt Resolution No. 22-33. Motion: Candace Kelly Second: Brittany Norris Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed S to 0. 8.C. RESOLUTION NO. 22-34 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF THREE (3) HIGH SPEED PUMPS FROM TOM EVANS ENVIRONMENTAL, FOR $174,744.00; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Regular City Commission May 9, 2022 9. Public Utilities Director Troy Stephens explained the Resolution and presented slides (which are attached hereto and made part of this Official Record as Attachments A, B, and C) and answered questions from the Commission. Attachment A to 5-9-22 Minutes Attachment B to 5-9-22 Minutes Attachment C to 5-9-22 Minutes MOTION: Adopt Resolution No. 22-34. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded B1) For Candace Kelly For Brittany Norris (Moved By) For Motion passed S to 0. There was CONSENSUS to move Item 8D after item 10. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 90-22-247, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REZONING THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL, SINGLE-FAMILY (RS -1), RESIDENTIAL, SINGLE-FAMILY (RS -2), RESIDENTIAL, GENERAL, MULTI -FAMILY (RG -M) AND COMMERCIAL GENERAL (CG) TO RESIDENTIAL, GENERAL, MULTI- FAMILY (RG -M); PROVIDING FINDINGS OF FACT; REQUIRING RECORDATION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin referred to the information in the agenda packet and noted that the first reading was approved at the last meeting. Mayor Glasser opened the public hearing. No one wished to speak. Mayor Glasser closed the public hearing. MOTION: Adopt Ordinance No. 90-22-247 as read by title. Motion: Brittany Norris Second. Bruce Bole Regular City Commission May 9, 2022 10. Ellen Glasser Bruce Bole (Seconded By) Michael Waters Candace Kelly Brittany Norris (Moved By) Motion passed S to 0. (There was a break from 8:20 p.m. to 8:30 p.m.) MISCELLANEOUS BUSINESS For For For For For N.A. Public Hearings on Waiver Requests 22-0002 and 22-0003: WAIV22-0002 for 1964 Francis Ave. Request for a waiver as permitted by Section 24-190 to waive the provision of a four (4) foot maximum fence height on a corner lot as required by Section 24-157(c)(1) to build a six (6) foot high fence in the rear yard of the proposed house on the corner side(Simmons Road) of the property in conjunction with the future subdivision of this property and the conveyance of the western portion of the properties associates with Resolution 22-35. WAIV22-0003 for 1964 and 1980 Francis Ave. Request for a waiver as permitted by Section 24-190 in to waive the provision for on-site stormwater retention by 50% as required by Section 24-68 in conjunction with the future subdivision of this property and the conveyance of the western portion of the properties associates with Resolution 22-35. Mayor Glasser advised that both hearing will be opening simultaneously because the issues are connected to the same parcels, 1964 and 1980 Francis Avenue. She read the titles of both waiver requests, WAIV22-0002 and WAIV22-0003, and opened the hearings. CM Corbin explained the reasons for having the purchase agreement on the same agenda as these waivers. 10.B. City Attorney Procedural Reminders City Attorney Brenna Durden provided an overview of the waiver hearing procedures. 10.C. Disclosure of Ex Parte Communications, if any Commissioner Bole stated he had no ex parte communications. Commissioner Kelly stated she had no ex parte communications. Commissioner Norris stated she had no ex parte communications. Commissioner Waters stated he had no ex parte communications. Mayor Glasser stated she had no ex parte communications. Regular City Commission May 9, 2022 10.D. Swearing in of all persons who will speak Deputy City Clerk Nichols administered the oath to everyone planning to speak. 10.E. City Staff Overview CM Corbin noted having an ongoing stormwater issue in that area. Planning and Community Development Director (PCDD) Amanda Askew presented an overview of WAIV22-0002 and WAIV22-0003 via a PowerPoint presentation (which is attached and made part of this Official Record as Exhibit 1). City Engineer (CE) Steve Swann provided additional details about existing stormwater and drainage issues in the area and the plans and efforts being made to resolve them. Staff answered questions from the Commission. Exhibit 1 to 5-9-22 Minutes 10.F. Applicant Presentation Tim Franklin, 824 Shutter Avenue, Jacksonville Beach, attorney and applicant, presented an overview of both waiver requests and referred to Exhibit 1. He spoke about the unique situation, history and reasons for the request, stormwater and access issues, efforts to help the City solve the issues, purchase agreement, and purpose of the fence. He advised that Mr. Lambertson is available for questions. Chris Lambertson, property owner, confirmed with CA Durden that he would not need to sell the properties if both waivers are not approved and explained why he needs the waivers. Mr. Franklin and Mr. Lambertson answered questions from the Commission. 10.G. Public Comments Mayor Glasser explained the process and opened the floor for public comments. Elsie Thomas spoke about drainage issues and flooding on her property and noted that decreasing the water drainage by 50% would not help the situation. Sheralla Newsome commented that she agrees with the comments made by her neighbor, Ms. Thomas, and added that rain takes over the backyard and she finds snapping turtles and snakes at her front door. Joyce Freeman, expressed concerns about flooding and the potential for the new units to add to the problem. Regular City Commission May 9, 2022 10.11. Closing Comments/Rebuttal PCDD Askew provided closing comments and reiterated points made during her presentation. CE Swann addressed the public comments, confirmed that the area floods very badly, and explained how approving the waiver would help. Mr. Franklin provided closing comments and clarified the placement of the driveways, with three fronting Dutton and one fronting Francis Ave. Mr. Franklin and Mr. Swann answered questions from the Commission. 10.I. Commission Deliberation and Action MOTION. Approve WAIV22-0002 subject to the conveyance of western portion of the property as associated with Resolution 22-35 and the approval of the replat for both 1964 and 1980 Francis Avenue based on the granting of the waiver will not be injurious to the other adjacent property. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed S to 0. MOTION: Approve WAIV22-0003 subject to the conveyance of western portion of the property as associated with Resolution 22-3 5 and the approval of the replat for both 1964 and 1980 Francis Avenue as the waiver is consistent with the intent and purpose of this chapter, the Comprehensive Plan and the requirements of this article. If the city commission approves a waiver, the city commission may attach such conditions to the waiver as will ensure that the waiver will comply with the intent and purpose of this article. Motion: Brittany Norris Second. Michael Waters Commissioner Norris thanked Mr. Lambertson for bearing with us and thanked the neighbors for sharing their concerns. She shared that she is excited to put this Stormwater stuff into action so people's properties do not flood. Commissioner Waters expressed his experience with flooding and believes this is the best chance of helping. Regular City Commission May 9, 2022 Commissioner Bole echoed comments made by Commissioner Waters and commented on the need to gain access to the property. Commissioner Kelly commented about being glad to see a plan in place for helping the flooding issues. Mayor Glasser thanked staff and residents and explained the benefit this will have to the flooding issues. She also thanked Mr. Lambertson, noting that he did not have to bring this to where we are today; Given our real estate market, he could have easily sold it for more than we contemplate paying for it and I think that demonstrates that there are relationships in the city; that we can work together for the betterment of everybody. Brittany Norris (Moved By) For Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Motion passed S to 0. 8D. RESOLUTION NO. 22-35 ACQUISITION FOR OF TWO SUB -PARCELS TOTALING 0.28 ACRES OF PROPERTY LOCATED AT 1964 AND 1980 FRANCIS AVENUE; AUTHORIZING STAFF TO EXECUTE A PURCHASE AND SALE AGREEMENT IN THE AMOUNT OF $175,000 FOR TWO SUB -PARCELS OF PROPERTY LOCATED AT 1964 AND 1980 FRANCIS AVENUE; AND AUTHORIZING THE UTILIZATION OF HALF - CENT DISCRETIONARY (BETTER JAX) SALES TAX PROCEEDS FOR THIS PURPOSE. Mayor Glasser read the Resolution by title. CM Corbin explained the need to approve this resolution. Mayor Glasser if there are questions for CM Corbin. CA Durden offered to answer any questions they may have about the purchase and sale agreement. There were no questions. ACTION: Adopt Resolution No. 22-35. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. Regular City Commission May 9, 2022 Mayor Glasser thanked everyone for coming. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS DCC Nichols advised the Commission about Records Clerk Vanessa Angers being there in training. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole - • Thanked staff for their hard work on the last resolution and commented on the benefits of it. Mayor Glasser - • Spoke in support of staff while reacting to comments made earlier. • Advised that when they passed the pay raise to all our employees, it also included our charter officials, the City Clerk, and the City Manager. She asked that if that was not the Commission's intent, to please let CM Corbin know. She provided a recap of the discussions and actions which she recalled as wanting everyone to get the raise. She apologized if what they did was not clear. She offered to revisit it, but if they don't want to revisit it, everybody gets the raise. Commissioner Norris asked for clarification, noting she was under the impression that our officers on the Step Program don't and that they are the only group of employees because they are on a whole different program. CM Corbin confirmed that to be correct. Mayor Glasser explained that she wanted to be really clear about it, on the record, because she spoke to both CM Corbin and CC Bartle about it and they are letter of the law people and she just did not want there to be any confusion. 13. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:48 p.m. Attest: Donna L. Bartle, City Clerk Date Approved: -4 1 0 w2 3 Bruce Bole, Commissioner U Regular City Commission May 9, 2022 Attachment A of 5-9-22 Minutes City of Atlantic Beach Water Treatment Plant No. 4 Pump Room from Northeast Corner of Site Chemical Feed Room from Northwest Page 1 .1M Attachment A of 5-9-22 Minutes City of Atlantic Beach Water Treatment Plant No. 4 ., L t w ',! � � � � pT �.t � mak -,• 2,St'ki5",^_A, IC Wells on East Side of Pump Room from the South WTP No. 4 Ground Storage Tank Page 3 Attachment A of 5-9-22 Minutes City of Atlantic Beach Water Treatment Plant No. 4 South of Pump Room Adjacent to Ground Storage Tank Yard Piping Adjacent to East Side of Ground Storage Tank Page 4 Attachment A of 5-9-22 Minutes City of Atlantic Beach Water Treatment Plant No. 4 Yard Piping Adjacent to East Side of Ground Storage Tank Page 5 40�det`Z40 oU - d 0 m oneer Dr Renauit Or Renault Dr Pioneer Dr 2760.5 Mayport Ap N 0 O+ Attachment A of 5-9-22 Minutes 4 � z a i 2865.2 Mayport Ap 2865-2 Mayport Ap Community iSeaside Charter School Renault Dr IP z 2865-1 Mayport Ap ro 11 1 Q 2848 Mayport Rd, Jacksonville, FL 32233 �r Q a z Q Pioneer Dr Pioneer Dr Pioneer Dr Pioneer Ot Bridges Auto Repair & Electric Auto repair shop 'J'i3 n� + 'ti �r t �� J +R�+�F; �:, � ,r: 3 � � L ^ ttachment �12Z-&&� CRITICAL COMMUNICATIONS ANTENNAS WATER STORAGE TANK RAW WATER WELL WATER _ STORAGE y. TANK R a" m owl-% -�.. f �.B SERVICE PUMP BUILDING m CHLORINE BUILDING WATER TOWER CONTROL ROOM I Exhibit 1 to 5-8-22 Minutes WAIV22mO003 1964 Francois Avenue 1980 Francis Avenue Request for a waiver as permitted by Chapter 24, Section 24-190 to waive the provision of onsite-stormwater retention as required by Section 24-68 at 1964 Francis Avenue and 1980 Francis Avenue. Exhibit 1 to 5-8-22 Minutes WAIV22mOOO2 1964 Francies Avenue Request for a waiver as permitted by Chapter 24, Section 24-190 to waive the provision of a maximum 4 -foot tall fence as required by Section 24-157(c)(1) at 1964 Francis Avenue. Exhibit 1 to 5-8-22 Minutes 2009 DUTTON ISLAND RD E - 1985 14 1945 1941 45 1 55 J 1939 40 50 30' 1919 11 2005 0 mAm 1939 1954 1937 60 0 0 1950 lE 1980 1983 1979 1970 1969 0 1968 1955 1945 1941 85an 1964 Ins LU 1939 1954 1937 60 0 0 1950 lE Exhibit 1 to 5-8-22 Minutes Site Context and Details • 1964 Francis- Located on the northwest corner of Francis Avenue and Simmons Road. • 1980 Francis- Located on the south west corner of Francis Avenue and Dutton Island Rd. E. * Properties are zoned Residential, General, Multi - Family (RG -M). i A • A i i i • - Basin • 4 ` o " . . : . . i r 40 A b . r 7- 7 - DRAINAGE BASIN AREA 37 ACRES •u�., ��:'� .� � .. :# T�`-®-`tet �_ :� '��!��.---t-�'"" ��, .'� Exhibit 1 to 5-8-22 Minutes Drainage Acquisition Project Project consists of the purchase and eventual improvement of two lots off of Francis Ave where localized flooding exists • Primary Goal • Provide Additional Stormwater Storage Capacity in a Drainage Basin that performs poorly • Secondary Goals • Provide Access to Existing COAB Parcel for Maintenance • New Pedestrian access between Simmons Rd and Dutton Island Rd Exhibit 1 to 5-8-22 Minutes Francis Ave Area Stormwater Network Exhibit 1 to 5-8-22 Minutes Extent of 25-Yr/24-Hr Flood Event .......... Inhal Purch2se rift, I Oty, ofAlfitanft Bead - m VAL I r r'rCity cfAtIantic 3= e,X R. J � t ' M1t f� araC ,*I- I, *r I; Exhibit 1 to 5-8-22 Minutes Site Context and Details WAIV22-0002 • Located on the northwest corner of Francis Avenue and Simmons •. • • Property is zoned Residential, General, Multi -Family (RG -M). Exhibit 1 to 5-8-22 Minutes • Waiver is in conjunction with the replat of the property. 1970. > Z 1968 It - 19 f 55 110 Exhibit 1 to 5-8-22 Minutes Proposed Plan • The applicant is requesting to construct a 6 foot tall fence in the side yard along Simmons Road i 35 PURCIIA''C 1 r tilAKw:. Www LL A� rj i 1 20 F1' X 125 FT e� o " DC_USIVE ,� , Approx. 113 2 ;RXNACE EASPAENT to intersection ',-NCE AT EAS- On 1, ----W,....._.... 5 =CAGE OF ASf:h1ENTI: Proposed 6 -foot �_..ia Approx. 16' 10" NS ROAD tall fence in length PLAN e _. .........,. -- - J 111 Exhibit 1 to 5-8-22 Minutes Need for Waiver(WAIVE22-0002) • Section 24-157(c)(1) states "for corner lots located on rights-of-way that are fifty (5) feet or less in width, no fence, wall or landscaping exceeding four (4) feet in height, shall be allowed within ten (10) feet of any lot line which abuts a street". • The designated side yard along Simmons Road has a thirty (3) foot right of way width. • Waiver is in conjunction with an associated purchase sale agreement and replat for the development of the property. Exhibit 1 to 5-8-22 Minutes Background (WAIV22-0003) • Traditionally, the western portions of 1964 and 1980 Francis Ave. serve as stormwater conveyance systems (swale) and stormwater storage. • The property owner proposed piping the current drainage swale but the city had concerns that the piping will not accommodate the total volume of water stored on-site during wet events. • City staff and the property owner are suggesting the purchase of the westerly portion of the properties to maintain the historical on- site storage of stormwater. • Additionally, the city and developer have agreed to a drainage easement between the western sale property and development property at 1964 Francis Ave. Exhibit 1 to 5-8-22 Minutes Proposed Plan • The developer has agreed to sell the westerly portion of 111170N rLANG NOAO EAST the properties provided they PURCNASE can retain 50% of required stormwater for the new --- development. - _- 'I( E The proposing is developer ro to p p p g Currently provide 50% of the ci owned �1 stormwater on-site and 50% of the stormwater would be captured on the city's newly pUF HASFM FTS r.IrAlrt � purchased property. p p p y Fo IT I ,�s ET {'7(CI I ISNF' �- T � DRAINA(;E EASEMENT j (FENCE AT EAST EOCE Or EASEMENn. r r x SIMMONS ROAD pI ..s CONCEPTUAL SITE PLAN `II �l— — w% -ml Exhibit 1 to 5-8-22 Minutes Need for Waiver • Section 24-68 states, "Projects which do not exceed the fifty (50) percent threshold described in subsection (1) above, but increase the impervious surface on the development parcel by more than two hundred fifty (250) square fee shall provide onsite storage of stormwater for the increase in the impervious surface area only". • The property owner is proposing to build four (4) townhouses on each lot (8 total townhomes). On-site storage of stormwater is required for all impervious area on each lot. • Waiver is in conjunction with an associated purchase sale agreement and replat for the development of the property. Exhibit 1 to 5-8-22 Minutes OUTTON ISLAND ROAD EAST a ail Sf aas 55 ft x 95 ft -, 19 8 0 Fran cis v eilue 1 Sm8 propevty . Z iT��ti�n�•�a�e � a in 1,07 I Los 1; LN »+ ! LQ! a a 1* 0 " t �r ca e p i iT��ti�n�•�a�e � a in 1,07 I Los 1; LN »+ ! LQ! a a 1* 0 " t �r ca 3Sx12Sft sale property Exhibit 1 to 5-8-22 Minutes Ptopo Bed 0 ft Y_ 125 fL dldMdgc C:dscLmLd 19,64 rancor Avenue W ad kzro poi ToIrmhouse z ..reg t+�e � met •r^ r proro5-_j K Tt?ZYnho :lig F p� .... A Exhibit 1 to 5-8-22 Minutes Grounds for Decision Since the proposed waivers are related to the subdivision and development of the property the waiver process outlined in Section 24-190 is the criteria used to determine the eligibility of the request. . The city commission shall not approve a waiver unless it determines as follows: • (1) The particular physical conditions, shape or topography of the specific property involved causes an undue hardship to the applicant if the strict letter of the article is carried out. (2) The granting of the waiver will not be injurious to the other adjacent property. • (3) The conditions, upon which a request for waiver are based, are peculiar to the property for which the waiver is sought, are not generally applicable to other property and do not result from actions of the applicant. (4) The waiver is consistent with the intent and purpose of this chapter, the comprehensive plan and the requirements of this article. If the city commission approves a waiver, the city commission may attach such conditions to the waiver as will ensure that the waiver will comply with the intent and purpose of this article. Exhibit 1 to 5-8-22 Minutes Recommendation Commission to consider waiver WAIV22-0002 & WAIV22-0003 subject to the conveyance of western portion of the property as associated with Resolution 22-35 and the approval of the replat for both 1964 and 1980 Francis Avenue. Exhibit 1 to 5-8-22 Minutes Resolution No. 22-35 Acquisition for of two sub -parcels totaling 0.28 acres of property located at 1964 and 1980 Francis Avenue; authorizing staff to execute a purchase and sale agreement in the amount of $175,000 for two sub -parcels of property located at 1964 and 1980 Francis Avenue; and authorizing the utilization of half -cent discretionary (Better Jax) sales tax proceeds for this purpose Exhibit 1 to 5-8-22 Minutes Potential Acquisition • Parcels to be split off existing lots and are 55 Feet wide • Parcel 1 Appraisal - $74,000 • Parcel 2 Appraisal - $106,000 • Asking Price - $175,000 • SW Fund Unrestricted Balance - $610,000 1 t J Ri � __- •. �. f i tSt G LUAB ! i J n t • Parcels to be split off existing lots and are 55 Feet wide • Parcel 1 Appraisal - $74,000 • Parcel 2 Appraisal - $106,000 • Asking Price - $175,000 • SW Fund Unrestricted Balance - $610,000 Exhibit 1 to 5-8-22 Minutes DUTTON ISLAND ROAD EA.L�T w z CE