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04-10-23 HandoutsRESOLUTION NO. 23-11 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ESTABLISHING THE SAFETY, TRAFFIC AND PARKING COMMITTEE; ADOPTING THE COMMITTEE PURPOSE; ADOPTING CERTAIN PROVISIONS GOVERNING THE COMMITTEE; ESTABLISHING CITY STAFF ADMINISTRATIVE SUPPORT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Boards and Committees established by the Mayor and Commission of the City of Atlantic Beach provide many valuable services to the community by enlisting citizen volunteers to provide input and consideration upon important issues that affect the daily lives of citizens in the community; and WHEREAS, the City Commission deems it to be in the best interests of the citizens of Atlantic Beach to create an advisory committee to review safety, traffic and parking matters, and make recommendations to the Commission that aim to improve transportation systems, processes and policies in the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF ATLANTIC BEACH: SECTION 1. Creation. There is hereby created and established the Safety, Traffic and Parking Committee (hereafter referenced as the "Committee"). SECTION 2. Purpose. The purpose of the Committee is to review matters pertaining to safety, traffic and parking, and make recommendations to the Mayor and Commission as to changes and revisions to the City's transportation system, processes and policies. SECTION 3. Membership and Staff Support. (a) There will be a total of eight (8) members on the Committee to include two (2) persons who are electors within each of the four City Commission districts. All members shall be appointed by the City Commission following the City's Board Member Review Committee vetting and recommendation process. (b) The Committee shall be supported by an appointee of the City Manager; SECTION 4. Charge/Additional Wor The Gemmictee- shall r . . �snsr�e�e�ss medif�, and impfeve the safety and efficieney of the Git),'s transportation and parking system --and —design —prkAr- to the cvrrrrxrrcccc—s suascr.The Committee's charize shall be to review safety, traffic and parking matters, and make recommendations to the City Commission that aim to improve transportation systems processes and policies in the City. The Committee's work plan shall begin with a traffic and parking data collection phase, including an assessment of existing conditions. Consultation with City staff and other subject -matter experts, along with soliciting_ public/stakeholder input, shall follow. Finally, the Committee shall undertake a deliberative phase to review the data and input it receives, and formulate conclusions and recommendations for submittal in a report to the City Commission. The report shall define ideal traffic and parking scenarios and delineate recommendations for remedial action to achieve them. (0.(b) The Committee shall Uundertake such additional work as requested by the City Manager or City Commission. SECTION 5. Meetings and Notice. The meetings of the Committee shall be set at regular times upon the call of the chair or a majority of the members of the Committee, and will be open to the public and notice of meetings shall be provided in accordance with state law. SECTION 6. Election of Committee Officers and Associated Duties. The Committee shall elect a chair and vice chair from among its membership, and it shall further elect a secretary from among its membership who shall be responsible for working with City staff in preparing the following: (1) the agenda; (2) minutes of each meeting (and their prompt recordation with the City), and (3) a final report of all proposed recommendations. The Committee may elect other officers it deems advisable from among its regular members for the proper governance of its meetings and charge. The chair shall preside at all meetings of the Committee. In the temporary absence or disability of the chair, all duties of the chair shall be performed by the vice chair. In all cases involving points of parliamentary law, "Robert's Rules of Order" shall be the book of reference, and its rules, so far as they are applicable and not in conflict with the provisions of the City's Charter, Code, or other City ordinances, shall be the rules of this Committee. SECTION 7.__: -Quorum. The Committee quorum is five (5) members. The Committee shall take no official action unless a quorum is present at a meeting. Any official acts by the Committee shall require a majority vote of the members present, however, no report to the City Commission shall be approved by the Committee shall be adopted unless favorably voted upon by a majority of the entire membership of the Charter Review Committee. SECTION S. Subcommittees Prohibited. The committee shall perpetually meet as a Committee of the Whole; no subcommittee shall be appointed. SECTION 98. Sunset. The Committee shall automatically sunset, expire and cease to exist on November 11 2024, in conjunction with the expiration of the Mayoral term and two City Commission terms.The Gemfnit4ee--shall exisdbe in plaee or a beginning en the date of the fif:st fneeting of the GefnfniRee and, unless exteaded b, the Gity T - - - ^ - 0 A SECTION 101. Removal or Resignation of a Committee Member. Any member who fails to attend two (2) consecutive regularly scheduled meetings, subject to excused absence rules as decided by the chair of the Committee, shall be declared to have vacated his/her Committee seat, which shall be evidenced by the Committee chair notifying the City Clerk of such vacancy in writing. A member may choose to resign from the Committee at any time by giving written notice to the City Clerk. At such time, the City Commission may fill such vacancy in its discretion. SECTION 11.0. Compliance with Laws. The Committee and each member shall comply with all applicable federal, state and local laws including, but not limited to, the Florida Government in the Sunshine Law, Florida Code of Ethics for Public Officers and Employees, Florida Public Records Law, and related provisions of the City's Charter, Code of Ordinances and applicable resolutions, as may be amended from time to time. SECTION 121. Coordination with City Staff and the City Commission. Working collectively, the Committee shall coordinate with City staff on any needs within its scope and mission. Staff may be assigned by the City Manager, City Clerk or City Attorney, as necessary, to provide aid, guidance and insight into City government operations or functions. Notice of meetings shall be the responsibility of City staff. The Committee shall provide a report of its activities to the City Commission periodically at a frequency established by the Committee or upon request from any City Commission member. If required, City staff will be responsible for the collection and expenditure of any City funds in accordance with purchasing guidelines. SECTION 132. Effective Date. This Resolution shall take effective immediately upon its final passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, Florida, this 10th day of April, 2023. Curtis Ford, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Jason R. Gabriel, City Attorney I-A!�- 2D2,�: /q / TEM 9fi Boat Section Entitv Reasoning/Notes 8-14 COAB Provide flexibility in who administers code (changes in titles, personnel, etc.). 8-25 FEMA See Note 1. 8-30 FEMA See Note 2. 8-31 State Changed to match state language. Current language would result in homes be- ing elevated 2.5 feet higher than what was intended (was a mistake in last code update). Impacts new homes around Howell Park. 8-32 FEMA See Note 2. 8-36,37 FEMA See Note 1. 8-38-45 COAB Recommended by staff as CDB is more familiar with variances related to land develo ment. 8-52 State Definitions match FL Building Code and recommended by state to be added to the code. 8-53(1) FEMA See Note 1. 8-53(2) a. COAB/ FEMA 2.5 feet above the base flood elevation is already adopted (2003 & 2013) but State recommends codifying here in Chapter 8. This requirement is a big rea- son we are a Class 6 CRS community. The State requires elevation 1 foot above the base flood elevation. b & c. COAB See Note 2. 8-62 COAB Based on FEMA recommendation. Fill reduces water storage and can direct water to neighboring ro erties. 8-63 FEMA See Note 2. 8-65 FEMA See Note 2. 8-67 FEMA See Note 3. 8-72 FEMA See Note 2. 8-79-82 FEMA See Note 2. 8-83 FEMA See Note 4. Note 1. Requiring forms to be submitted (Sections 8-25, 36, 37, & 53(1)): Elevation and Flood -proof Certificates These certificates are already required by the city for CRS reporting and are required by insurance companies. Adding this to the code does not change what is required but helps to ensure that the forms are submitted by making it clear to future staff, builders, and property owners that it is required. Non -enclosure Agreement: This is an agreement to not illegally convert a storage/parking area below the flood elevation into a living area. The goal is to reduce the likelihood that owners or future owners convert these areas. The agreement is not required to be in the code blit adding it to the code provides additional CRS credit and helps with enforcement. Alternatives include: • Do not require • Require agreement (proposed) • Prohibit enclosed storage/parking areas below the base flood elevation • Limit the size of enclosed storage/parking areas below the base flood elevation Note 2. Treating Coastal A Zones as V -Zones (Sections 8-30, 32, 53, 63, 65, 72, 79, 80, 81, & 82): Coastal A Zones: Areas that are exposed to wave heights between 1.5 to 3 feet in height (23 parcels & only found along marsh/intracoastal). V -Zones: A real that are exposed to wave heights greater than 3 feet in height. Houses in V -zones must be built with open foundations such as piers or pilings due to wave exposure. This is not required in Coastal A zones. However, studies have shown that closed foundations can sustain considera- ble damage when exposed to waves 1.5 to 3 feet in height (FEMA & FDEM). As a result, the FL Building Code (FBC) now requires coastal A zone construction to meet the same standards as V -zone construction EX- CEPT it allows backfilled stem walls provided the foundation is designed to account for wave action and ero- sion. FEMA however, recommends that Coastal A Zones are treated the same as V -Zones, so staff is propos- ing to NOT allow stem walls within the Coastal A Zone. Doing so also provides additional CRS credits. Table below from FEMA P-550 "Recommended Residential Construction for Coastal Areas": Tape 2-1. Foundation Type Dependent on Coastal Area Foundation o. Open ✓ ✓ ✓ used X NH ✓ ✓ = Acceptable NR = Not Recommended X = Not Permuted Note 3. Manufactured Homes (Section 8-67) This code change is required for the city to maintain its CRS Class 6 Rating. If not adopted, the city will be retrograded to a Class 9 rating. We currently do not have any manufactured homes within the floodplain, so the change does not affect any existing properties. Note 4. Accessory Structures (Section 8-83) FEMA and the FL Building Code require all structures to be elevated or dry floodproofed above the base flood elevation. In 2020, FEMA released policy # 104-008-03 allowing wet floodproofing (less stringent than dry floodproofing) for certain accessory structures. So by adopting this code language, the city can allow relaxed reaulations for certain accessory structures without impacting its FEMA CRS Rating. Note that the code lan- guage is model language developed by the state.