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6-12-23 Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, June 12, 2023 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Town Hall Meeting held on October 22, 2022. 10-22-22 Draft Town Hall Minutes 5 - 19 2. COURTESY OF FLOOR TO VISITORS 2.A. FY22 Audit Report Presentation PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (June - Aug. 2023) 90-Day Calendar (June-Aug. 2023) 21 - 24 3.B. Splash Pad 3.C. Surplus Land Sale 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Authorize the Mayor to sign the DR4673-Z3708 Subgrant Agreement. Subgrant Agreement 25 - 38 Page 1 of 82 Regular City Commission - 12 Jun 2023 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 23-19 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID #2223-06 FOR THE MILLING AND PAVING 2023 PROJECT. Resolution No. 23-19 39 - 58 8.B. RESOLUTION NO. 23-20 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REPEALING AND REPLACING RESOLUTION NO. 23-11 ESTABLISHING THE SAFETY, TRAFFIC AND PARKING COMMITTEE; ADOPTING THE COMMITTEE PURPOSE; ADOPTING CERTAIN PROVISIONS GOVERNING THE COMMITTEE; ESTABLISHING CITY STAFF ADMINISTRATIVE SUPPORT; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. 23-20 59 - 69 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 55-23-38, Introduction and First Reaidng AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA INCREASING MONTHLY SANITATION RATES BY 16.63% BY AMENDING CHAPTER 16, SOLID WASTE AND RECYCLING, ARTICLE I, SOLID WASTE DEFINITIONS AND PROCEDURES, SECTION 16-10 FEES FOR COLLECTION; PROVIDING FOR INTENT; PROVIDING FOR ADOPTION OF THE NEW RATES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance No. 55-23-38 71 - 82 10. MISCELLANEOUS BUSINESS 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Page 2 of 82 Regular City Commission - 12 Jun 2023 Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 82 Page 4 of 82 Town Hall October 22, 2022 MINUTES Town Hall Meeting Saturday, October 22, 2022 - 10:00 AM Jordan Park & Community Center ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Ladayija Nichols, Deputy City Clerk (DCC) Brenna Durden, City Attorney (CA) Kevin Hogencamp, Deputy City Manager (DCM) CALL TO ORDER Mayor Glasser called the meeting to order at 10:00 a.m., provided some brief history on the Jordan Park & Community Center and explained the meeting format. 1 TOPICS FOR DISCUSSION AND PUBLIC COMMENT Ebikes CM Corbin gave a brief overview of the topic. Planning and Community Development Director (PCDD) Amanda Askew provided a PowerPoint presentation (which is attached hereto and made part of this Official Records as Attachment A). There was discussion and questions answered about the proposed topic. Ken Caudle shared his experience with Ebikes, knowledge and concerns with children knowing rules regarding this topic. He also shared his thoughts about licensing with Ebikes. Grant Kreuger shared his thoughts on Ebikes and the various types. Helen Urban added to Mr. Kreuger's comments. Pam McCrary expressed her opinions and concerns regarding Ebikes. Missy Dunfee shared her comments on the Ebike that she owns and her concerns for owners of Ebikes. Page 1 of 15 Agenda Item #1.A. 12 Jun 2023 Page 5 of 82 Town Hall October 22, 2022 Ken Caudle expressed that boundaries need to be set regarding Ebikes. Sean Keane shared comments regarding rules of Ebikes. Jessie Staley shared comments about children on Ebikes. Ken Caudle shared additional comments about bike safety. Discussion ensued amongst the Commission and the public regarding Ebikes. Mike Kring spoke about state law and possible education opportunities regarding Ebikes. He also clarified how the Ebike discussion should proceed. Mark Simmons expressed that tickets should be given out for those who speed on Ebikes. CM Corbin shared that the City is working on a road diet on Mayport Road. Further discussion amongst the public and the Commission ensued regarding this topic. VaShawna Thomas expressed concerns about senior citizens and her research regarding this topic. Suzanne Shaughnessy inquired about bike lanes. Sarah Boren expressed that AB is a bike-friendly community and shared that Ebikes are becoming popular amongst children. Brinkley Harrell shared a few thoughts on Ebikes. Patrick Simmons shared a few Ebike rules that she has come across via a google search. The Commission responded to comments from the public and expressed wanting to address all concerns within the guidelines of state law and the CA's help. 10-22-22 Attachment A Selva Marina Drive Walking Path CM Corbin gave a brief overview of the topic as detailed in the agenda packet and answered questions from the Commission. Ken Caudle inquired about the funding for this project. Ken Corrall shared his thoughts on road safety. Dee Reiter shared her opinions on pedestrian safety. Page 2 of 15 Agenda Item #1.A. 12 Jun 2023 Page 6 of 82 Town Hall October 22, 2022 Jeff Weil expressed concerns regarding pedestrian safety. Romy Vann explained her experience regarding road safety. Jessie Dattilo described her experience regarding walking in the community. Jessie Staley suggested placing speed bumps in neighborhoods to help with road safety. Mayor Glasser informed that the Police Chief has not deemed speed bumps as a traffic calming device as a means to help with neighborhood safety; however, the planning department has created an application on the City website that allows the public to request speed bumps. Joe Fitzgerald mentioned that help from the community is also a necessity in helping with neighborhood safety. Kristin Grandy expressed concerns about people running stop signs and also suggested more signage for pedestrians. Ken Caudle inquired about the priorities of City Projects. Mayor Glasser mentioned that this project was brought to the Commission by the citizens. Commissioner Norris mentioned that Main Street has been on the list of projects due to this street being a good street for a case study for testing traffic calming devices. Russell Smith expressed that a walking path to the current road would be a better option. Grace Neville spoke about traffic calming. CM Corbin added that the City contributed $200,000 to the road diet project. Irene expressed gratitude for the work the City is doing to keep the City beautiful. Mike Kring suggested that more sidewalks could be helpful to the community. Seane Keane mentioned community education being an option to help with safety. Mike Carlin encouraged enforcement of the current laws. Brinkley Harrell suggested addressing other priorities that he feels would be quick. Mayor Glasser encouraged everyone to look at the City's connectivity plan and also mentioned that a speed study has been completed for AB as well and that the speed limits are consistent across the City. Page 3 of 15 Agenda Item #1.A. 12 Jun 2023 Page 7 of 82 Town Hall October 22, 2022 ESC - Sustainability & Resilience Community Action Plan Link to Draft SRCAP Sarah Boren, member of ESC, briefly discussed the Community Action Plan as detailed in the agenda packet. Commissioner Kelly advised that the LEED certification provided baseline data on where the City stands. Mayor Glasser mentioned that one of her proposals to the MCHWB will be to change the Youth Council into a program. Name unknown spoke about the water treatment plan. CM Corbin mentioned that the City Engineer and Public Utilities Director work on these projects together and monitor them. Romy Vann spoke about creating infrastructure and maintaining what is already in place to make room for better in the community. Jessica Ring spoke about flooding and how it has affected her home. Mark Gabrynowicz expressed his amazement with the amount of people from the community that has been wanting to engage. 2 PUBLIC COMMENT - OPEN TOPICS Fred Kerber discussed Ebike safety concerns and mentioned that he's glad to see a smoking ordinance come forth. Sarah Boren thanked the Commission for holding town halls and recommended engaging the Youth Council on their perception of the Ebike issues. VaShawna Thomas wanted more information on the Youth Council and thanked the Commission for their work. Grace Neville mentioned that she helps with resources to help with the homeless. The Commission provided closing comments and thanked the public for attending. ADJOURNMENT The meeting was adjourned at 12:17 p.m. Page 4 of 15 Agenda Item #1.A. 12 Jun 2023 Page 8 of 82 Town Hall October 22, 2022 Attest: Date Approved: ___________________ Ladayija Nichols, Deputy City Clerk Bruce Bole, Commissioner Page 5 of 15 Agenda Item #1.A. 12 Jun 2023 Page 9 of 82 Page 6 of 15 Agenda Item #1.A. 12 Jun 2023 Page 10 of 82 Discussion of E‐bikesAttachment A to 10-22-22 MinutesPage 7 of 15 Agenda Item #1.A.12 Jun 2023 Page 11 of 82 “Electric Bicycle”per section 316.003(23), Florida Statutesmeans:A bicycle or tricycle equipped with fully operable pedals, a seat or saddle for the use of the rider, and an electric motor of less than 750 watts which meets the requirements of one of the following three classifications:(a) “Class 1 electric bicycle” means an electric bicycle equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the electric bicycle reaches the speed of 20 miles per hour.(b) “Class 2 electric bicycle” means an electric bicycle equipped with a motor that may be used exclusively to propel the electric bicycle and that ceases to provide assistance when the electric bicycle reaches the speed of 20 miles per hour.(c) “Class 3 electric bicycle” means an electric bicycle equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the electric bicycle reaches the speed of 28 miles per hour.Persons riding an electric bicycle have all the rights and privileges of a bicyclist. Riders are not required to be licensed to operate one, nor are they subject to title and registration. Note: Persection 316.20655, Florida Statute: The operation of electric bicycles on roads must comply with any more restrictive ordinances enacted by local government and should be verified prior to operating one.Attachment A to 10-22-22 MinutesPage 8 of 15 Agenda Item #1.A.12 Jun 2023 Page 12 of 82 Bicycle riding on sidewalks is permitted in the State of Florida. Section 316.2065, Florida Statutes, Bicycle Regulations, provides as follows:•A person propelling a vehicle by human power upon and along a sidewalk, or across a roadway upon and along a crosswalk, has all the rights and duties applicable to a pedestrian under the same circumstances.•A person propelling a bicycle upon and along a sidewalk, or across a roadway upon and along a crosswalk, shall yield the right‐of‐way to any pedestrian and shall give an audible signal before overtaking and passing such pedestrian.Attachment A to 10-22-22 MinutesPage 9 of 15 Agenda Item #1.A.12 Jun 2023 Page 13 of 82 EBikesAttachment A to 10-22-22 MinutesPage 10 of 15 Agenda Item #1.A.12 Jun 2023 Page 14 of 82 Attachment A to 10-22-22 MinutesPage 11 of 15 Agenda Item #1.A.12 Jun 2023 Page 15 of 82 Attachment A to 10-22-22 MinutesPage 12 of 15 Agenda Item #1.A.12 Jun 2023 Page 16 of 82 COAB ‐‐‐Section 5‐7 Operation of motorized apparatus within 200 feet of beach•It shall be unlawful for any person to operate any motorized boat or other motorized apparatus within two hundred (200) feet of the beach. Personal watercraft, sailboats, and similar watercraft, which require transport by use of a motor vehicle, will only be launched at the Atlantic Boulevard ramp.Attachment A to 10-22-22 MinutesPage 13 of 15 Agenda Item #1.A.12 Jun 2023 Page 17 of 82 What other cities are doing……CityLocationDetailsCity of Neptune Beach Not allowed to be operated in a reckless manner (15 mph or more or willful disregard for safety on BEACHES.Temp. moratorium  on rentalsCity of JacksonvilleBeachTemp. moratorium on rentals and useCity of Jacksonville  Allowed on sidewalks downtownAllowed on roads downtownsSidewalks = not more than 10mphRoad= not more than 15 mphOrlandoNot where prohibited by signage or markings10mph on sidewalksmay be authorized higher speed on roadsWinter ParkAllowed on official bike pathsNot allowed in certain commercial districtsFlagler BeachNot allowedSt. AugustineAllowed on shared use pathsSt. Augustine Beach Allowed on shared use pathsAttachment A to 10-22-22 MinutesPage 14 of 15 Agenda Item #1.A.12 Jun 2023 Page 18 of 82 Possible RegulationsPossible Regulations1.Prohibit on unpaved park trails2.Prohibit in parks (only up to designated parking areas)3.Only allow in paved areas of parks3.Prohibit reckless driving4.Only allow on sidewalks/multi‐use paths 8’ and greater5.Only allow in certain geographic areas (or restrict in other areas) 6.Add a max. speed limit7.Only allow on streets that are a certain speed limit (i.e. only on roads 25 mph or greater)Attachment A to 10-22-22 MinutesPage 15 of 15 Agenda Item #1.A.12 Jun 2023 Page 19 of 82 Page 20 of 82 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:90-Day Calendar for the Mayor and Commission SUBMITTED BY:Yvonne Calverley,Executive Assistant to the City Manag erivzé"TODAY’S DATE:June 1,2023 MEETING DATE:June 12,2023 BACKGROUND:The 90-day calendar is included on the agenda for the purpose of setting meeting dates and determining the location,time and whether to videotape special meetings and workshops.The rolling 90-day calendar will be revised after receiving input from City staff and the Commission,and will be included in each agenda for consideration. NOTES: 1)A Town Hall meeting is scheduled for 10 a.m.Saturday,July 8 at Adele Grage Cultural Center. 2)Budget Meetings have been scheduled for 5:30 pm on the following dates: July 25 August 7 August 24 (zf needed) BUDGET:None RECOMMENDATION:Approve the 90-Day Calendar for June —August 2023 ATTACHMENT:1)Mayor and Commission 90-Day Calendar (June August 2023) REVIEWED BY CITY MANAGER: Agenda Item #3.A. 12 Jun 2023 Page 21 of 82 1118 .._::..7_:::_:_.E...22222.2»_._._.5 O?m...‘.m..u.SB .,,.,i 3 :i,.3.(V 5 CN..I\.C4 CT..r\e-— C r r—.~o;r_ 4 .,_.E r..,_§.:.. 3 \x.._..:..1 .,:._).I,,\«,..t&_m,§c+..+rC\Em ...1m.a...a §_.2 xi. (6.3 K Cu w.....ez.w¢ma.v T\ \/W41(OH ::M_c nu_._u?_F..7._P2_L .7“. ossm zoamgzounz<MO><2 ><QMD.H<m.W<QHM..w><QmMDE.H><nmmZnmB><Qmm~DH.><QZOE .W<DzDm @320 moom._O ~35 wan5:o8o:=_. 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Agenda Item #3.A.12 Jun 2023 Page 23 of 82 13 h27 #3 4,._.._u S E $.,.>§ 2 MNONsaw? 7,.A:,_.,;_@4r._.«.6 i?xx zoa?zzou DZ<MOFAJZ ><95h<m><a:E><nmm:w:.><nmmzQmB><Qmm—D.H><DZO—2 ><QZ.Dw ~,m$E>>-oo>::.:a N -Eu 3PaOmbC?mm=omm3..V 92 qowmmub?oo BVEE ?ees» 3.8 mm 33%am9% w::ooE$wv:m Em o Cram=:m: Gqoc?comoiE89 ?mmzoum:oo< Smmwuuo?zDOM/V.ano@:o.:E=m.mEmE30,. .502vuH:c.E5UEmm an N -Eu 2 M53025:2_7&303.9%5t.m£D@333.UUM/1.Gian zummsm. mm8>.::n_E:£m:n7mmmo Hm BVEE ?oscmm om :_._.N.____i_ca93ca09228m§om-8 :6 .3 N -E 2E;c_,:P,_ootm??oonsmEoEQO_o>®Qmaomuo 6:3 zommsmv 2:5£2”:7aomobsoUmmEPEESOO92co?mmuu?oo BVEE ?onumm 33 3 an M3 25 :3: :5Omuoano52can omum tmocoo &B_§>waom Eaom:o_mqon_w::o2ZUmm@5022JOm<w:uoo2Howwsm Em N-an S 25 =3.%mV Sw H382 aqvmumm o :ao mu?om. himommOmm Ch Agenda Item #3.A.12 Jun 2023 Page 24 of 82 991%’ CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Authorize the Mayor to sign DR4680-Z3 708 Subgrant Agreement to receive reimbursement for expenses related to Hurricane Ian. SUBMITTED BY:Melissa Burns,Director of Finance TODAY’S DATE:May 16,2023 MEETING DATE:June 12,2023 BACKGROUND:On November 7,2022 a disaster declaration was issued for damages related to Hurricane Nicole.The City of Atlantic Beach is eligible to obtain reimbursements for Parks, Recreational and other facilities (FEMA Category G)to rebuild damaged dune walkovers and administrative costs (FEMA Category Z).The total costs for both categories is $10,689. The City’s grants administrator and myself have been meeting weekly with a representative ?om FEMA to assist with the compilation and completion of the necessary paperwork to submit to FEMA for reimbursement.This process has ended and both projects have been obligated,now the Florida Department of Emergency Management (FDEM)acts as the pass through agency for the reimbursement dollars.In order to receive the reimbursements a sub-grant agreement needs to be executed,and requires the Mayor’s signature. BUDGET:$10,689 increase in grant revenues RECOMMENDATION:Commission authorize the Mayor to sign DR4673-Z3708 Subgrant Agreement ATTACHMENT(S):DR4673-Z3 708 Subgrant Agreement REVIEWED BY CITY MANAGER: Agenda Item #6.A. 12 Jun 2023 Page 25 of 82 FEDERALLYFUNDED SUBAWARD AND GRANT AGREEMENT for DR -4680 Hurricane Nicole The following Agreement is made and information is provided pursuant to 2 CFR §200.332(a)(1): Subrecipient’s name:Atlantic Beach:Cit)’of Subrecipient's unique entity identi?er:W2ZNQX64HDF5 Federal Award Date:Dec 17.2022 Subaward Period of Performance Start and End Date (Cat A-B):NOV7.2022 -June 13,2023 Subaward Period of Performance Start and End Date (Cat C-G):Nov 7.2022 -June 13,2024 Amount of Federal Funds Obligated by this Agreement:% Total Amount of Federal Funds Obligated to the Subrecipient by the pass-through entity to include this Agreement: Total Amount of the Federal Award committed to the Subrecipient by the pass-through entity: Federal award project description (see Federal Funding Accountability and Transparency Act (FFATA):Grant for communities to res ond to and recover from ma'or disasters or emer encies and for limited miti ation measures. De artment of Homeland Securi DHS Federal Emer enc Mana ementA enc (N) Florida Division of Emer enc Mana ement FDEM 2555 Shumard Oak Blvd. Tallahassee FL 32399-2100 Assistance Listing Number (Formerly CFDA Number):97.036 Disaster Grants -Public Assistance (Presidentially Assistance Listin Pro ram Title Formerl CFDA ro ram Title :Declared Disasters) THIS AGREEMENT is entered into by the State of Florida,Division of Emergency Management,with headquarters in Tallahassee,Florida (hereinafter referred to as the "Division"),and Atlantic Beach.City of (hereinafter referred to as the "Subrecipient"). THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A.The Subrecipient represents that it is fully quali?ed and eligible to receive these grant funds to provide the services identi?ed herein; B.The Subrecipient,by its decision to participate in this grant program,bears the ultimate responsibility for ensuring compliance with all applicable State and Federal laws,regulations and policies,and bears the ultimate consequences of any adverse decisions rendered by the Division,the Federal Awarding-Agency,or any other State and Federal agencies with audit,regulatory,or enforcement authority; Name of Federal awarding agency: Name of pass-through entity: Contact information for the pass-through entity: Agreement Number:23708 Agenda Item #6.A. 12 Jun 2023 Page 26 of 82 Name:Melissa Burns Address;800 Seminole Rd. Atlantic Beach,FL 32233 C.This Agreement establishes the relationship between the Division and the Subrecipient to allow the Division to pay grant funds to the Subrecipient. THEREFORE,the Division and the Subrecipient agree to the following: (1)APPLICATION OF STATE LAW TO THIS AGREEMENT 2 CFR §200.302 provides:“Each state must expend and account for the Federal award in accordance with state laws and procedures for expending and accounting for the state's own funds.”Therefore,section 215.971, Florida Statutes,entitled "Agreements funded with federal or state assistance,”applies to this Agreement. (2)LAWS RULES REGULATIONS AND POLICIES a.Performance under this Agreement is subject to 2 CFR Part 200,entitled "Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards.” b.In addition to the foregoing,the Subrecipient and the Division shall be governed by a_l|applicable State and Federal laws,rules,and regulations.Any express reference in this Agreement to a particular statute,rule,or regulation in no way implies that no other statute,rule,or regulation applies.The applicable statutes,rules,or regulations are the statutes,rules,or regulations in effect at the time of the declaration of the incident through which federal funds are awarded,or as othewvise indicated as retroactively applied. (3)CONTACT a.In accordance with section 215.971(2),Florida Statutes,the Division’s Grant Manager shall be responsible for enforcing performance of this Agreement's terms and conditions and shall serve as the Division’ sliaisonwiththeSubrecipient.As part of his/her duties,the Grant Manager for the Division shall: i.Monitor and document Subrecipient performance;and ii.Review and document all deliverables for which the Subrecipient requests payment. b.The Division's Grant Manager for this Agreement is: Name Jennifer Stallin s Title Grant Pro ram Mana er Bureau of Recovery Address:Florida Division of Emeruenc Mana ement 2555 Shumard Oak Blvd. Tallahassee FL 32399-2100 Telephone:850 815-4408 Email:Jennifer.Stallin s em.m orida.com c.The name and address of the Representative of the Subrecipient responsible for the administration of this Agreement is: Agenda Item #6.A. 12 Jun 2023 Page 27 of 82 Telephone:(904)247-5307 Emailz mburns coab.us d.In the event that different representatives or addresses are designated by either party after execution of this Agreement,notice of the name,title,and address of the new representative will be provided to the other party in writing via letter or electronic email. e.Systems Access:It is the Subrecipient's responsibility to maintain current active users in the Division's grants management system in accordance with Attachment B to this Agreement (“Systems Access Form"). (4)TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties. (5)EXECUTION This Agreement may be executed in any number of counterparts,of which may be taken as an original. (6)MODIFICATION Either party may request modi?cation of the provisions of this Agreement.Changes which are agreed upon shall be valid only when in writing,signed by each of the parties,and attached to the original of this Agreement. (7)scope or WORK The Subrecipient shall perform the work as approved by FEMA and provide the necessary documentation to substantiate work completed. (8)PERIOD OF AGREEMENTIPERIODOF PERFORMANCE The Period of Agreement establishes a timeframe for all Subrecipient contractual obligations to be completed. Upon execution by both parties,this Agreement shall begin on the ?rst day of the incident period for the disaster applicable to the agreement and shall end upon closeout of the Subrecipient's account for this disaster by the Federal Awarding Agency,unless terminated earlier as specified elsewhere in this Agreement.This Agreement survives and remains in effect after termination for the herein referenced State and Federal audit requirements and the referenced required records retention periods.Work may only be performed during the timeframes established and approved by FEMAfor each Category of Work type. (9)FUNDING a.The amount of total available funding for this subgrant is limited to the amount obligated by the Federal Awarding Agency for all projects approved for this Subrecipient for DR -4680 -Hurricane Nicole Payments to Subrecipients are contingent upon the granting of budget authority to the Division. b.Pursuant to section 252.37(5)(a),Florida Statutes,unless othennrise speci?ed in the General Appropriations Act,whenever the State accepts ?nancial assistance from the Federal Government or its agencies under the Federal Public Assistance Program and such ?nancial assistance is conditioned upon a requirement for matching funds,the State shall provide the entire match requirement for state agencies and one-half of the required match for grants to Local governments.Affected Local governments shall be required to provide one-half of the required match prior to receipt of such financial assistance.Section 252.37,Florida Statutes,does not 3 Agenda Item #6.A. 12 Jun 2023 Page 28 of 82 apply to Subreciplents that are considered Private Non-Proflt entitles,therefore the entire non-federal share shall be the responsibility of the Private Non-Pro?t Subrecipient. c.The Executive Of?ce of the Governor may approve a waiver to local governments for the Non-Federal match requirement.The local government must apply for the waiver in accordance with Section 252.37(5)(b),Florid aStatutes.Local governments must apply for the match waiver independently from their respective County. (10)PAYMENT a.The payment method used by the Division is either a Cost Reimbursement or an Advance Payment. Advance payments will be governed by Chapter 216,Florida Statutes. b.The Division’s Grant Manager,as required by section 215.971(2)(c),Florida Statutes,shall reconcile and verify all funds received against all funds expended during the grant agreement period and produce a ?nal reconciliation report.The ?nal report must identify any funds paid in excess of the expenditures incurred by the Subrecipient. (11)REPAYMENTS a.Refunds or repayments of obligated funds may be paid to the Division through check or through a payment plan as approved by the Department of Financial Services.Additionally,FEMA may permit the Division to off-set against other obligated projects where deemed appropriate.In accordance with Chapter 255,Florida Statutes, the Subrecipient has 30 days to repay the funds from the issuance of the invoice from the Division.The Division may impose a 1%per month interest fee for unpaid invoices. b.All refunds or repayments due to the Division under this Agreement are to be made payable to the order of “Division of Emergency Management,"and must include the invoice number and the applicable Disaster and Project number(s)that are the subject of the invoice,and be mailed directly to the following address: Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 (12)RECORDS a.As required by 2 CFR §200.334,and modi?ed by Florida Department of State's record retention requirements (Fla.Admin.Code R.1B-24.003),the Subrecipient shall retain sufficient records to show its compliance with the terms of this Agreement and all relevant terms and conditions of the award paid from funds under this Agreement,for a period of ?ve (5)years from the date of submission of the ?nal expenditure report.This period may be extended for reasons including,but not limited to,litigation,fraud,or appeal.As required by 2 CFR §200.303(e), the Subrecipient shall take reasonable measures to safeguard protected personally identi?able informationand other information the Federal Awarding Agency or the Division designates as sensitive or the Subrecipient considers sensitive consistent with applicable Federal,State,local,and tribal laws regarding privacy and responsibility over con?dentiality. b.The Subrecipient shall maintain all records for the Subrecipient and for all subcontractors or consultants to be paid from funds provided under this Agreement,including documentation of all program costs,in a form suf?cient Agenda Item #6.A. 12 Jun 2023 Page 29 of 82 Quarter1 (Q1)October1 December 31 ___Subrecipient Report Repo?mg Time Period Submittal Deadline to determine compliance with the requirements and objectives of the award and all other applicable laws and regulations. (13)AUDITS a.The Subrecipient shall comply with the audit requirements contained in 2 CFR Part 200,Subpart F. b.As required by 2 CFR §200.337(a).“The Federal awarding agency,Inspectors General,the Comptroller General of the United States,and the [Division],or any of their authorized representatives,shall enjoy the right of access to any documents,papers,or other records of the [Subrecipient]which are pertinent to the Federal award,in order to make audits,examinations,excerpts,and transcripts.The right also includes timely and reasonable access to the [Subrecipient's]personnel for the purpose of interview and discussion related to such documents."The right of access is not limited to the required retention period but lasts as long as the records are retained (2 CFR § 200.337(c)). c.As required by 2 CFR §200.332(a)(5),the Division,the Chief Inspector General of the State of Florida, the Florida Auditor General,or any of their authorized representatives,shall enjoy the right of access to any documents,?nancial statements,papers,or other records of the Subrecipient which are pertinent to this Agreement, in order to make audits,examinations,excerpts,and transcripts.The right of access also includes timely and reasonable access to the Subrecipient’s personnel for the purpose of interview and discussion related to such documents. (14)B.E?>Bl9.- a.Consistent with 2 CFR §200.329,the Subrecipient shall provide the Division with quarterly reports and any applicable financial reporting,including reports required by the Federal Funding Accountability and Transparency Act (FFATA).These reports shall include the current status and progress by the Subrecipient and,as applicable,all subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement,in addition to any other information requested by the Division. Quarter 4 (04)July 1 —September so October 15 b.The Subrecipient agrees to submit quarterly reports to the Division no later than ?fteen (15)days after the end of each quarter of the program year and to submit quarterly reports each quarter until one quarter past the closeout of each project in the Division's Grant Management System.The ending dates for each quarter of the program year are March 31,June 30,September 30,and December 31. c.The closeout report is due sixty (60)days after completion of each project worksheet associated with the applicant executing this Agreement,or sixty (60)days after termination of this Agreement,whichever ?rst occurs. 5 Juiy 1Quarter3(03)April 1 —June 30 Quarter 2 (Q2)January 1 —March 31 Apr"15 January 15 Agenda Item #6.A. 12 Jun 2023 Page 30 of 82 d.The Subrecipient shall provide additional program reports.updates,or information that may be required by the Division or the Federal awarding agency. (15)MONITORING a.The Division shall monitor the performance of the Subrecipient under this Agreement to ensure that the Scope of Work is being accomplished within the specified time periods,and that other performance goals are being met. b.The Subrecipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Division.In the event that the Division determines that an audit of the Subrecipient is appropriate, the Subrecipient agrees to comply with any additional instructions provided by the Division to the Subrecipient regarding such audit. c.Small Projects,as de?ned in 44 CFR §206.203,that are obligated above the Federal Simpli?ed Acquisition Threshold (SAT)will be subject to enhanced oversight and monitoring by the Division as authorized by 2 CFR §200.332(a)(2). (16)LIABILITY a.Unless the Subrecipient is a State agency or political subdivision,as de?ned in section 768.28(2),Florida Statutes,the Subrecipient is solely responsible to third parties it deals with in carrying out the terms of this Agreement. As authorized by section 768.28(19),Florida Statutes,Subrecipient shall hold the Division harmless against all claims of whatever nature by third parties arising from the work performance under this Agreement.For purposes of this Agreement,Subrecipient agrees that it is not an employee or agent of the Division but is an independent contractor. b.As required by section 768.28(19),Florida Statutes,any Subrecipient which is a State agency or political subdivision,as de?ned in section 768.28(2),Florida Statutes,agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against the Division and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in section 768.28,Florida Statutes.Nothing herein is intended to serve as a waiver of sovereign immunity by any Subrecipient to which sovereign immunity applies. Nothing herein shall be construed as consent by a State agency or subdivision of the State of Florida to be sued by third parties in any matter arising out of any contract. (17)TERMINATION This Agreement terminates upon the completion of all eligible work and payment of all eligible costs in accordance with the Public Assistance Program requirements.The Division and Subrecipient agree that all records will be maintained until the conclusion of any record retention period. (18)PROCUREMENT a.The Subrecipient must ensure that any procurement involving funds authorized by the Agreement complies with all applicable Federal and State laws and regulations,including 2 CFR §§200.318 through 200.327 as well as Appendix II to 2 CFR Part 200 (entitled “Contract Provisions for Non-Federal Entity Contracts Under Federal Awards").Additional requirements,guidance,templates,and checklists regarding procurement may be obtained through the FEMA Procurement Disaster Assistance Team.Resources found here: b.The Subrecipient must include all applicable federal contract terms for all contracts for which federal 6 htt sy/www.fema.ovl rantsl rocurement Agenda Item #6.A. 12 Jun 2023 Page 31 of 82 funds are received. If the Subrecipient contracts with any contractor or vendor for performance of any portion of the work required under this Agreement,the Subrecipient must incorporate into its contract with such contractor or vendor an indemni?cation clause holding the Federal Government,its employees and/or their contractors,the Division,its employees andlor their contractors,and the Subrecipient and its employees andlor their contractors harmless from liabilityto third parties for claims asserted under such contract. c.The Subrecipient must monitor and document,in the quarterly report,the contractor’s progress in performing its work on its behalf under this Agreement in addition to its own progress. d.The Subrecipient must ensure all contracts conform to sections 287.057 and 288.703,Florida Statutes, as applicable. (19)ATTACHMENTS a.All attachments to this Agreement are incorporated as if set out fully. b.In the event of any inconsistencies or con?ict between the language of this Agreement and the attachments,the language of the attachments shall control,but only to the extent of the con?ict or inconsistency. c.This Agreement has the following attachments: i.Attachment A—Certi?cation Regarding Debarment ii.Attachment B —Systems Access Form iii.Attachment C —Certi?cation Regarding Lobbying Agenda Item #6.A. 12 Jun 2023 Page 32 of 82 Agreement Number:Z3708 (Signature) Name:Curtis Ford Ma or IN WITNESS WHEREOF,the parties hereto have executed this Agreement. su3REc|p|EN1';Atlantic Beach,Cit Of STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMEN Governor’s Authorized Representative Date: Date: Title: Agenda Item #6.A. 12 Jun 2023 Page 33 of 82 Attachment A CERTIFICATION REGARDINGDEBARMENT,SUSPENSION,INELIGIBILITY and VOLUNTARY EXCLUSION he Subrecipient certi?es,to the best of its knowledge and belief,that it and its principals: 1.Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from covered transactions by any Federal department or agency; 2.Have not within the ?ve-year period preceding entering into this Agreement had one or more public transactions (Federal,State,or Local)terminated for cause or default;and 3.Have not within the ?ve-year period preceding entering into this proposal been convicted of or had a civi ljudgmentrenderedagainstthemfor: a)the commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public (Federal,State,or Local)transaction or a contract under public ‘transaction,or b) violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery,bribery, falsi?cation,or destruction of records,making false statements,or receiving stolen property. The Subrecipient understands and agrees that the language of this certi?cation must be included in the award documents for all subawards at all tiers (including subcontracts,subgrants,contracts under grants,loans,and cooperative agreements)and that all contractors and sub-contractors must certify and disclose accordingly. The Subrecipient further understands and agrees that this certi?cation is a material representation of fact upon which reliance was placed when this transaction was made or entered into. By: Signature Curtis Ford Ma or Name and Title 800 Seminole Road Street Address Atlantic Beach,FL,32233 City,State,Zip Date Atlantic Beach,Cit Of Subrecipient’s Name Z3708 DEM Contract Number Agenda Item #6.A. 12 Jun 2023 Page 34 of 82 Attachment B SYSTEMS ACCESS The System Access Form is submitted with each new disaster or emergency declaration to identify the Subrecipient’s contacts for the FDEM Grants Management System in order to enter notes,review notes and documents,and submit the documentation necessary to work the new event.The Systems Access Form is originally submitted as Attachment “B”to the PA Funding Agreement.The Subrecipient is responsible for regularly reviewing its contacts.Contacts should be removed within 14 days of separation,retirement,or are reassignment by the Subrecipient.A new form willonly be needed if all listed contacts have separated from the Agency.If a new S stems Access form is submitted all A enc Re resentatives currentl listed as contacts that are not included on the u dated form will be deleted from FDEM Grants Mana ement S stem for the s eci?ed rant.All users must log in on a monthly basis to keep their accounts from becoming locked.Note:the Systems Access Form is NOT a delegation of authority.A signatory must have an attached delegation of authority as appropriate. Instructions for Completion Complete the form in its entirety,listing the name and information for all representatives who will be working in the FDEM Grant Management System.Users will be noti?ed via email when they have been granted access.The user must log in to the FDEM Grants Management System within twelve (12)hours of being noti?ed or their account will lock them out.Each user must log in within a sixty (60)day period or their account will lock them out.In the event you try to log in and your account is locked,users must submit a request for unlocking to The form is divided into twelve blocks;each block must be completed where appropriate. Block 1:“Authorized Agent"—This should be the highest authority in your organization who is authorized to sign legal documents on behalf of your organization.A subsequent new Authorized Agent must be designated through a letter on letterhead from the Subrecipient’s Authorized Representative.It is recommended to delegate this authority to an organizational staff member to avoid delays in grant management (Only one Authorized Agent is allowed,and this person will have full accesslauthority unless otherwise requested). Block 2:"Primary Contact”—This is the person designated by your organization to receive all correspondence and is our main point of contact.This contact will be responsible for answering questions,uploading documents,and submitting reportslrequests in FDEM Grants Management System.The Authorized Agent may designate a new Primary Contact.(Only one Primary Contact is allowed,and this contact will have full access). Block 3:“Alternate Contact”—This is the person designated by your organization to be available when the Primary is not.Either the Authorized Agent or Primary Contact may designate a new Alternate Contact.(Only one Alternate Contact is allowed,and this contact will have full access). Block 4,5,and 6:“Other"(Finance/Point of Contact,Risk Management-Insurance,and Environmental-Historic). Providing these contacts is essential in the coordination and communication required between State and Local subject matter experts.We understand that the same agent may be identi?ed in multiple blocks,however we ask that you enter the name and information again to ensure we are communicating with the correct individuals. Block 7 —12:“Other”(Read Only Access)—There is no limit on "Other"contacts,but we ask that this be restricted to those that are going to actually need to log in and have a role in reviewing the information.This designation is only for situational awareness purposes as individuals with the “Other Read-Only"designation cannot take any action in FDEM Grants Management System. Note:The Systems Access Form is NOT a delegation of authority.A signatory must have an attached delegation of authority as appropriate. 10 RPA.Hel em.m orida.oom Agenda Item #6.A. 12 Jun 2023 Page 35 of 82 SYSTEMS ACCESS FORM (CONTACTS) FEMAIGRANTEEPUBLIC ASSISTANCE PROGRAM FLORIDA DIVISION OF EMERGENCY MANAGEMENT Subrecipient:Atlantic Beach,City Of Box 1:Authorized A ent (Full Access)Box 2:Primary Contact (Full Access) Name CUVTISF0'"d Name Melissa Burns Signature Signature Organization l_Of?cia|Position Organization I Otticial Position Cit of Atlantic Beach/Ma or Ci of Atlantic Beach/Director of Finance MailingAddre ,MailingAddress§00 Seminole Rd 800 Seminole Rd. City,State,Zp _City,State,ZipAtlanticBeach,FL 32233 Atlantic Beach,FL 32233 DaytimeTelephone Daytime Telephone 904 247-5800 904 247-5807 E-mailAddress E—mailAddress cford coab_uS mburns@coab.us Box 3:Alternate Contact (Full Access)Box 4:Other-FinanceIPoint of Contact (Full Access) Name -NameKimFlower Brittan Percell Signature Signature Organizationl O?icial Position Organization I Of?cial Position Cit of Atlantic Beachl Grants Administrator Ci.of Atlantic BeachlDe ut Finance Director MailingAddress _MailingAddress 800 Seminole Rd.800 Seminole Rd. City,State,Zp City,State,Zip Atlantic Beach,FL 32233 Atlantic Beach FL 32233 Daytime Telephone Daytime Telephone 904 247-5889 (904)247-5881 E-mailAddress E-mailAddress kflower coab.us Box 5:Other-Risk Mgmt-Insurance (Full Access) b ercell@coab.us Box 6:Other-Environmental-Historic (Full Access) Name Name Signature Signature Organiza?on I Ofticial Position Organization I Ofticial Position MailingAddress MailingAddress City,State,Zp City,State,Zip Daytime Telephone Daytime Telephone E-mail Address E-mail Address The above contacts may utilize the FDEM Grants Management System to perform the Subrecipient's responsibilities regarding the Public Assistance Grant according to their level of access.The Subrecipient is responsible for ensuring that all contacts are correct and up-to—date. Date Subrecipient Authorized Representative Signature 11 Agenda Item #6.A. 12 Jun 2023 Page 36 of 82 Box 9: Name Signature Organization I Of?ciai Position MailingAddress City,State.Zip Daytime Telephone E-mailAddress SYSTEMS ACCESS FORM (CONTACTS) FEMAIGRANTEE PUBLIC ASSISTANCE PROGRAM FLORIDADIVISIONOF EMERGENCY MANAGEMENT Subrecipient:Atlantic Beach,City Of Date: Box 7:Other (Read Only Access)Box 8:Other (Read Only Access) Name Name Signature Signature Organization /Of?cial Position MailingAddress City,State,Zip Daytime Telephone E-mailAddress Other (Read Only Aooess)Box 10:Other (Read Only Access) Name Signature Organization /O?icial Position Organization]Of?cial Position MailingAddress MailingAddress City,State,Zp City,State,Zip Daytime Telephone Daytime Telephone E-mail Address E-rnailAddress Box 11:Other (Read Only Access)Box 12:Other (Read Only Access) Nan1e Name Signature Signalure Organization I Of?cial Position Organization I Of?cial Position MailingAddress MailingAddress City.State,Zp City,State,Zip Daytime Telephone Daytime Telephone E-mailAddress E-mailAddress Subrecipienfs Fiscal Year(FY)Start:Month:October Day:1st Subrecipient's Federal Employer's Identi?cation Number (EIN)59-5000237 Subrecipient's Grantee Cognizant Agency for Single Audit Purposes:Florida Division of Emergency Management Subrecipient's:FIPS Number (If Known)031-02400-00 Agenda Item #6.A. 12 Jun 2023 Page 37 of 82 Attachment C Certi?cation Regarding Lobbying APPENDIX A 44 CFR PART 18 —CERTIFICATION REGARDING LOBBYING Certi?cationfor Contracts,Grants,Loans,and Cooperative Agreements The undersigned certi?es,to the best of his or her knowledge and belief,that: 1.No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for in?uencing or attempting to in?uence an of?cer or employee of an agency,a Member of Congress,an of?cer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal, amendment,or modi?cation of any Federal contract,grant,loan,or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for in?uencing or attempting to in?uence an of?cer or employee of any agency,a Member of Congress,an of?cer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract,grant,loan,or oooperative agreement,the undersigned shall complete and submit Standard Form-LLL,“Disclosure Form to Report Lobbying,”in accordance with its instmctions. The undersigned shall require that the language of this certi?cation be included in the award documents for all subawards at all tiers (including subcontracts,subgrants,and contracts under grants,loans,and cooperative agreements)and that all Subreclpients shall certify and disclose accordingly. This certi?cation is a material representation of fact upon which reliance was placed when this transaction was made or entered into.Submission of this certi?cation is a prerequisite for making or entering into this lransaction imposed by section 1352,title 31,U.S.Code.Any person who fails to ?le the required certi?cation shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Subrecipient or contractor,City OfAtlantic Beach ,certi?es or affirmsthe truthfulness and accuracy of each statement of its certi?cation and disclosure,ifany.In addition,the Contractor understands and agrees that the provisions of 31 U.S.C.Chap.38,Administrative Remedies for False Claims and Statements, apply to this certi?cation and disclosure,ifany. Signature of Subrecipient/contractor’s AuthorizedOf?cial Curtis Ford aor Name and Titleof Subrecipient/contractors AuthorizedOf?cial Date 13 Agenda Item #6.A. 12 Jun 2023 Page 38 of 82 AGENDA ITEM:Bid No.2223-06:Milling and Paving 2023 SUBMITTED BY:Scott Williams,Public Works Director CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT DATE:May 31,2023 MEETING DATE:June 12,2023 SUMMARY:On May 17,2023,four bids were received for Bid No.2223-06: Milling and Paving 2023.The purpose of this contract is to select a Contractor to perform milling and paving work on several streets throughout the City.This work is primarily to repair older, cracked asphalt street surfaces. The lowest bidder,McLain Site Solutions,did not meet all the speci?cation and document submittal requirements.The next lowest bidder,J ax Utilities Management,did meet all the speci?cation and document submittal requirements at the price of $539,525.12. J ax Utilities Management was asked to provide an estimate for milling and paving of four additional streets.This price was negotiated,along with the original contract bid,which is shown on the additional bid form.The total bid amount for the seven streets called out in the original bid, along with the four additional streets added to the scope of the project,is $586,210.75. RECOMMENDATION:Award Bid No.2223-06 to J ax Utilities Management. BUDGET:Adequate funding for Milling and Paving is budgeted as follows: $400,000 in the Streets infrastructure account 001-5002-541-6300 $200,000 additionally,in the Streets infrastructure account 001-5002-541-6300,approved by Commission ATTACHMENTS:Resolution 23-19 2223-06 Bid Analysis Updated bid form including four additional streets Map of all streets included in scope of project Bids are on ?le with the City Clerk’s Of?ce APPROVED BY CITY MANAGER: Agenda Item #8.A. 12 Jun 2023 Page 39 of 82 Donna L.Bartle,City Clerk Approved as to form and correctness: RESOLUTION NO.23-19 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AWARDING BID #2223-06 FOR THE MILLING AND PAVING 2023 PROJECT. WHEREAS,on May 17,2023,four bids were received and opened for City Bid #2223-06 for the Milling and Paving 2023 project;and WHEREAS,the total bid prices (including 10%contingency)ranged from $539,525.12 to $704,395.32; and WHEREAS,the low bidder,J ax Utilities Management,Inc.submitted all required documents in their bid submittal;and WHEREAS,the low bidder,J ax Utilities Management,Inc.was asked to provide an estimate for milling and paving of four additional streets added to the scope of the project;and WHEREAS,J ax Utilities Management,Inc.and Public Works negotiated a total bid price for the total updated scope of the project for $586,210.75;and WHEREAS,the project consists of milling and paving of Lewis Street (from George Street to Mayport Road),W.9”‘Street (from Begonia Street to Jasmine Street),Selva Marina Drive (from Saturiba Drive to address 1969 [End of Islands]),Sea Oats Drive (from Saturiba Drive to 17”‘Street),Sea Oats Drive (from 17"‘Street to Park Terrace East),East Coast Drive (from Atlantic Boulevard through 10”‘Street intersection),Parking area on East Coast Drive at Bull Park,DeWees Avenue,Coquina Drive,Coral Street,and Shell Street;and WHEREAS,the Contractor will be given 45 days from Notice to Proceed date to complete the project; WHEREAS,project funds are available in the FY 22-23 budget under Project No.PW23ll Milling and Paving 2023,Account 001-5002-541-6300. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby awards Bid #2223-06 to J ax Utilities Management,Inc.in the amount of $586,210.75 (base bid plus 10%contingency);and SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract with Jax Utilities Management,Inc; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 12”‘day of June,2023. Curtis Ford,Mayor Jason Gabriel,City Attorney Attest: Agenda Item #8.A. 12 Jun 2023 Page 40 of 82 BID PRICBid Item BID FORM CITYBID NO.2223-O6:MILLINGAND PAVING 2023 DESCRIPTION “Striping will need to be done on East Coast Drive Only.” 10 11 12 13 14 4"Double Yellow Centerllne (Painted) 24"White Stop Bars (Painted) 12"Solid White Crosswalk(Painted) Deweese Avenue (Length =541 LF/width =18 LF) Coquina Drive (Length =418 LF/Width =18 LF) Cara!Street (Length =540 LF/Width =16 LF) Shell Street (Length =251 LF/Width =14 LF) 3100 LF 120 LF 140 LF UOM Extended Price Lewis St.(from George St.to Mavport Rd.)Length 814 LF/Width 20 LF $40,273.10 W.9"‘St.(from Begonia St.toJasmine St}Length =200 LF/Width =16 LF $7,916.08 Selva Marina Dr.{from Satu riba Dr.to address 1969 [End of ls|ands]) Length =1570 LF /Width=25 LF;this road has two (2)separate lanes winding in and out of trees $99,940.73 with several large intersections.The 25 LFwidth represents two (2)lanes at 12.5 LFwide Sea Oats Dr.(from Saturiba Dr.to 17hSt.}Length =1040 LF I Width =21 LF $52,492.44 Sea Oats Dr.(from 17"'9t.to Park Terrace East.)Length=1083 LF/width:21LF $54,027.30 East Coast Dr.(from Atlantic Blvd.through 10"'St.intersection)Length =3820 LF/Width:21 LF $198,446.45 Parking area (on East Coast dr.at BullPark)Length=93 LF/Width 10 LF $2,300.61 BASEBID(TOTALITEMS 1-12} 10%CONTINGENCYOF BASEBID TOTAL(BASEBID+10%CONTINGENCY) $3,937.00 $552.00 $274.40 $24,089.65 $18,612.70 $21,373.44 $8,682.96 $532,918.86 553191. 89 $586,210.75 MILL1.5'ASPHALTANDAPPLY1.5"OF TVPES-3 ASPHALTAT THEFOLLOWINGLOCATIONS NOTE:Dimensions are approximate and streets mwvary in width at same locations. Field ve?cation is advised. Agenda Item #8.A. 12 Jun 2023 Page 41 of 82 1..3..." 3 m..._.«u=_>a.—E:u===E z E:.5 .32 \3.3%an ism u_«=a=<no95 Nm.mmm.3RE.$m.mm$~H....~m.mmmmom.mm¢.D3 Eo?awunaz.s_.2Em.soEannam =E_%<3.5.:Euunonmum.o.E..8«E_:..§a..._..,..aE__om25._=§u2. $3.5.3.guum no9:52Qunownauou$3 +Em oz E:855 _Eo.H u:a..U mndamdmmm?mmbm _um_o_ummbxw .52 9:5:5 Agenda Item #8.A.12 Jun 2023 Page 42 of 82 IIIDTIII-T?IllI'CIl&!IICll| 19T GR SEEAGO G MAKUA COAB Street [nap 1% $-:.‘4§nu0-Do NDER DUTF Ié ‘ TR Geographical Information System hasafaanlelhd. A?m?elu?n?3:13 wvnlbn m $5 Legend City Limi A‘fLAN11C3VA“ 3 “" IM 29.12 E %m»6-‘?MI g 1 E mE‘?2 F 9’ Values M % e <5 -E35 235 m2. Ana”ATLEXIT "'""A.t1an””'?:’E'|'3E‘§é-E.1'-‘i6:-1d"” IL DONNR tn: KESTN QUE.N, P ‘E5’: WW5 PARADI Emmi N,€E N >...>_,<mw Agenda Item #8.A. 12 Jun 2023 Page 43 of 82 m.nR.r_11.58%.21.3a6ur .nM.Q0“ ”Jo-M..nd...\.dz9?\ ?J.4nNAm .4.$$JL..a..$v4 .3.1:33com.iifd «$§..33n_\.J+ \I‘\n\\.|}I e?u4.uZW0.i\ E3§ Agenda Item #8.A.12 Jun 2023 Page 44 of 82 m H-9 \ 5465 Verna Blvd Jacksonville FL 32205 Request for Taxpayer Give Form to the Identification Number and Certi?cation requester.Do not __send to the IRS. P Go to www.irs.gov/Fom'M'9 for Instructions and the latest information. Jax Utilities Mana ement,Inc. 2 Taxpayer Identification Number (TIN Social security number Part I Sign Signature of H973 US.person > Instructions (Rev.October 2018) Department of the Treasury lntemalRevenueService 1 Name (as shown on your income tax return).Name is required on this line:do not leave this line blank. Business name/disregarded entity name.if different from above following seven boxes. I:Individual/sole proprietor or single-member LLC [3 Other (see instructions)P 5 Address (number.street,and apt.or suite no.)See instructions. See Speci?c onpage3. 6 City,state,and ZIP code 1 List account number(s)here (optional) 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the D C Corporation I:S Corporation Exemptions (codes apply only to certain entities,not individuals;see instructions on page 3): E Partnership D Trust/estate Exempt payee code 6fany) Limited liabilitycompany.Enter the tax classification(C=C corporation.S=S corporation,P=Partnership)> Note:Check the appropriate box in the line above for the tax classi?cation of the single—member owner.Do not check Exemption from FATCA repanjng LLC if the LLCis classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the ownerfor U.S.federal tax purposes.Otherwise,a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classi?cation of its owner. code (if any) Flequester‘s name and address (optional) Enter your ‘UN in the appropriate box.The TIN provided must match the name given on line 1 to avoid backup withholding.For individuals,this is generally your social security number (SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other entities,it is your employer identification number (EIN).If you do not have a number,see How to get a TIN,later. Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Under penalties of perjury,I certify that: r;r:u—[u —u:u:iEmployerIdenti?cation number 59-1562165 1.The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me);and 2.I am not subject to backup withholding because:(a)I am exempt from backup withholding,or (b)I have not been notified by the Internal Revenue Service (IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or (o)the IRS has notified me that I am no longer subject to backup withholding;and 3.I am a U.S.citizen or other U.S.person (defined below);and 4.The FATCA code(3)entered on this form (if any)indicating that I am exempt from FATCA reporting is correct. Certi?cation instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement (IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructionsfor Part II,later. 1 Section references are to the lntemal Revenue Code unless otherwise noted. Future developments.For the latest information about developments related to Form W-9 and its instmctions,such as legislation enacted after they were published,go to www.r'rs.gov/FormW9. An individual or entity (Form W-9 requester)who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN)which may be your social security number (SSN),individual taxpayer identification number (ITIN),adoption taxpayer identification number (ATIN),or employer identi?cation number jElN).to report on an information return the amount paid to you,or other amount reportable on an information return.Examples of information returns include,but are not limited to,the following. Form ‘I099-INT(interest earned or paid) -Form 1099-DIV (dividends,including those from stocks or mutual funds) -Form 1099-MISC (various types of income.prizes,awards,or gross proceeds) 0 Fortn 1099-B (stock or mutual fund sales and certain other transactions by brokers) -Fonn 1099-S (proceeds from real estate transactions) -Fonn 1099-K (merchant card and third party network transactions) -Form 1098 (home mortgage interest),1098-E (student loan interest), 1098-T (tuition) -Form 1099-C (canceled debt) -Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S.person (including a resident alien),to provide your correct TIN. If you do not return Form W-9 to the requester with e TIN,you might be subject to backup withholding.See What is backup withholding, later. Form W-9 (Flev.10-2013)Cat.No.10231 X Purpose of Form ‘ Part II Date > Certification (Applnu to accounts ms US.) Agenda Item #8.A. 12 Jun 2023 Page 45 of 82 .,_,,4};_ CITYBID NO.2223-O6:MILLINGAND PAVING 2023 Bid Item DESCRIPTION BIDPRIC EMILL1.5”ASPHALTAND APPLY1.5"OF TYPES-3 ASPHALTAT THE FOLLOWINGLOCATIONS: BID FORM QTY.UOM Unit Price Extended Price 8 4"Double Ye?ow Centerline (Painted)3100 LF 9 24"White Stop Bars (Painted)120 LF 140 LF1012"Solid White Crosswalk (Painted) arking area (on East Coast dr.at Bull Park)Length =93 LFI Width 10 LF Lewis St.(from George St.to Mayport Rd.)Length =814 LF/Width 20 LF S .9"‘St.(from Begonia St.to Jasmine St.)Length =200 LF/Width =16 LF $ elva Marina Dr.UromSaturiba Dr.to address 1969 [End of Islandsj) Length =1570 LF /Width =25 LF;this road has two (2)separate lanes winding in nd out of trees with several large intersections.The 25 LFwidth represents two (2) anes at 12.5 LFwide 5 ea Oats Dr.(from Saturiba Dr.to 17”’St.)Length =1040 LF /Width =21 LF 5 ea Oats Dr.(from 17"’St.to Park Terrace East.)Length =1083 LF/Width =21 LF $ East Coast Dr.(from Atlantic Blvd.through 10”’St.intersection)Length =3320 LF/ idth =21 LF $ Lil ’-|.'6‘! 42,542 “-1 s,'5q\.5‘—’¥ ms,135- ’; -5- mace.”sq SUB.‘“ ;2\0,|\0.*" 2.43’:‘:10. 4:543 5230... 28%.19. o 1.lm otn 5’ 52-9 -525 "‘ BASE BID (TOTALITEMS 1-12) 10%CONTINGENCYOF BASEBl TOTAL (BASE BID +10%CONTINGENCY) BFU- "Striping will need to be done on East Coast Drive Only." NOTE:Dimensions are approximate and struts may vary In width at some locations. newverificationisadvised..4. Agenda Item #8.A. 12 Jun 2023 Page 46 of 82 Bidde . ‘ . ? _. Business Address TaxLH%\Hi¢>MmmbamentxlmChane»F’Y‘l5ku_ 7&$1\C.. SHQS VL€hDL.’%\\Jd- j;c)(_sonul\\£‘FL-.3930§/P SUBMITTALINFORMATIO C:FrL5Hnoa:\u..@:coM Date Email Address Accompanying this Bid is a certified or cashier's check or a bid bond in the amount of g made payable to the Owner which may be forfeited as liquidated damages if,in the event this proposal is accepted,the undersigned fails to execute the Agreement and furnish and pay for the required performance and payment bonds for the Owner within 10 days after acceptance of the Bid;otherwise said certified or cashier's check or bid bond will be returned to the undersigned. The undersigned bidder agrees to commence work within 10 days after the date of written Notice to Proceed,and further agrees that substantial completion of the work shall be within forty-five (45)calendar days after written Notice to Proceed.The Bidder agrees that this bid shall be good and may not be withdrawn for a period of S‘ 7 - g j _:days after the opening of bids.The Bidder understands that the Owner reserves the right to reiect all bids. and to waive informalities in the bid.The Bidder further proposes and agrees to commence work under his contract on a date to be specified in a written order of the Owner and shall complete all work there under within the time schedule in the Form of Agreement. The undersigned further agrees to forfeit to the Owner,as liquidated damages for each calendar day elapsing between the date established as the date of final completion for the work and the actual date of final completion for the work,the amount of $100.00 per calendar day. BFU-3 City,State 8:Zip Code Business Telephone Business Fax '-I-755$"I Title Signature Agenda Item #8.A. 12 Jun 2023 Page 47 of 82 Executed in *Counterpart NOW,THEREFORE, BID BOND KNOW ALLMEN BYTHESEPRESENTS,that we,the undersigned,Jax Utilities Management,Inc- as Principal,and MefCh3n’f5 National 30"dl”Q."10 as Surety,are hereby held and firmly bound unto CW07Atlantlc l3eaCh-Flmlda ,as Owner,in the penal sum of FW9Percent OfAm°U“t Bid ($5°/°)for the payment of which,well and truly to be made,we hereby jointly and severally bind ourselves,our heirs,executers,administrators,successors,and assigns. Signed this 17th day of May 2023. The condition of the above obligation is such that whereas the Principal has submitted to the City of Atlantic Beach a certain Bid,attached hereto and hereby made a part hereof to enter into a contract in writing,for the Milling and Paving 2023 project,City Bid.No.2223-06. (1)if said Bid shall be rejected,or in the alternate, (2)lfsaid Bid shall be accepted and the Principal shall execute and deliver a contract in the form of the Construction Agreement attached hereto (properly completed in accordance with said Bid) and shall furnish a Bond for his faithful performance of said contract and for the payment of all persons performing labor or furnishing materials in connection therewith,and shall in all other respects perform the agreement created by the acceptance of said Bid,then this obligation shall be void,otherwise the same shall remain in force and effect;it being expressly understood and agreed that the liability of the Surety for all and all claims hereunder shall,in no event,exceed the penal amount ofthis obligation as herein stated. The Surety,for value received,hereby stipulates and agrees that the obligations of said Surety and its Bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid;and said Surety does hereby waive notice of any such extension. IN WITNESSWHEREOF,the Principal and the Surety have hereunto set their hands and seals,and such of them as are corporations have caused their proper officers,the day and year first set forth above. Su rety SEA By‘ Gloria A.Richards. Attorney-ln—Fact &FL Licensed Resident Agent |nquiries:407—786-7770 Jax Utilities Management,Inc. Principal Merchants National Bonding,Inc. BB Agenda Item #8.A. 12 Jun 2023 Page 48 of 82 IOIIIDS,INC. U... —I BONDS,INHORIDASURE Maitland,F§f,©[_;;Q@[o3 Ph.;,;ne:--—su7-::m»-.v*'r7() Agenda Item #8.A. 12 Jun 2023 Page 49 of 82 DRUG-F WORKPLACE CERTIFICATION ‘IQ Section 287.087,Florida Statues,effective January I,1991 specifies that preference must be given to vendors submitting a certi?cation with their bid/proposal certifying they have a drug-free workplace.This requirement effects all public entities of the State and is as follows: IDENTICAL TIE BIDS -Preference shall be given to business with drug—freeworkplace programs.Whenevertwo or more bids which are equal with respect to price,quality and service are received by the State or by any political subdivision for the procurement of commodities or contractual services,a bid received from a business that certi?es that it has implemented a drugfree workplace program.In order to have a drug-free workplace program,a business shall: 1) 2) 3) 4) 5) 5) Publish a statement notifying employees that the unlawful manufacture,distribution,dispensing, possession,or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. Inform employees about the dangers of drug abuse in the workplace,the business's policy of maintaining a drug—freeworkplace,any available drug counseling.rehabilitation,and employee assistance programs,and the penalties that may be imposed upon employees for drug abuse violations. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement speci?ed in subsection (1). In the statement specified in subsection (1 ),notify the employees that,as a condition of working on the commodities or contractual services that are under bid,the employee will abide by the terms of the statement and will notify the employer of any conviction of.or plea of guilty or nolo contenders to,any violation of Chapter 893 or of any controlled substance law of the United States or any state,for a violation occurrence in the workplace no later than five (5)days after such conviction. Impose a sanction on,or require the satisfactory participation in a drug abuse assistance or rehabilitationprogram if such is available in the employee's community,by any employee who is so convicted. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. AS THE PERSON AUTHORIZED TO SIGN T}-IE STATEMENT,I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE ABOVE REQUIREMENTS. DATEVENDOR’S IGNATURE Agenda Item #8.A. 12 Jun 2023 Page 50 of 82 executives,partners,shareholders,employees,members,and agents who are active in management of an entity. Based on information and belief,the statement which I have marked below is true in relation to the entity submitting this sworn statement.(Indicate which statement applies.) __._Neither the entity submitting this sworn statement,nor any of its officers,directors, executives,partners,shareholders,employees,members,or agents who are active in the management of the entity.nor any affiliate of the entity has beencharged with and convicted of a public entity crime subsequent of July 1,l989. The entity submitting this swom statement,or one or more ofits officers,directors, executives,partners,shareholders,employees,members,or agents who are active in the management of the entity,or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,l989. The entity submitting this swom statement,or one or more of its officers,directors, executives,partners,shareholders,employees,members,or agents who are active in the management of the entity,or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July I,1989.However,there has been a subsequent proceeding before a Hearing Officer of the State of Florida,Division of Administrative Hearings and the Final Order entered by the Hearing O?icer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list.(Attach a copy of the ?nal order) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE)ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED.I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017,FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. (signature) .20. STATE OF COUNTY OF PERSONALLY APPEARED BEFORE ME,the undersigned authority. who,after first being swom by me,affixed (inia/meofindividual signing) his/her signature in the space provided above on this day of Noxary Public State o1Flor|daQ.Anne-Marie Jamesi?My Commission llll HH 276959 Exp.8/17/2026 expires: N0 ARY PUBLIC Qhox\u>D.’|7v~a_> ~z| (date) Agenda Item #8.A. 12 Jun 2023 Page 51 of 82 PUBLIC RECORDS PROVISIONS FOR ALL CONTRACTS AND AMENDMENTS Effective as of July 1,2016 per Chapter 20 I6-20,Laws ofFlorida (0) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT DONNA BARTLE, THE CITY CLERK AND THE CUSTODIAN OF PUBLIC RECORDS AT (904)247-5809,',800 SEMINOLE ROAD, ATLANTIC BEACH,FLORIDA 32233. The contractor shall comply with Chapter 1l9,Florida Statutes,in regards to public records laws,speci?cally to: 1.Keep and maintain public records required by the public agency to perform the service. 2.Upon request from the public agency’s custodian of public records,provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3.Ensure that public records that are exempt or con?dential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. 4.Upon completion of the contract,transfer,at no cost,to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service.If the contractor transfers all public records to the public agency upon completion of the contract,the contractor shall destroy any duplicate public records that are exempt or con?dential and exempt for public records disclosure requirements.If the contractor keeps and maintains public records upon completion of the contract,the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency,upon request from the public agency’s custodian of public records.in a format that is compatible with the information technology systems of the public agency. Failure to provide the public records to the public agency within a reasonable time may subject the contractor to penalties under s.1l9.l 0 and s.ll9.070l(4).Florida Statutes. Note:Section (a_)above must be in at least I4-point bolafacea’type Public Records Provisions,Page 2 Section 119.0701.Public Record DBARTLE COAB.US (8) Agenda Item #8.A. 12 Jun 2023 Page 52 of 82 -SS'—bu 920$’ Company Fax: Re it To Address City of Atlantic Beach 800 SEMINOLE ROAD ATLANTIC BEACH,FLORIDA 32233-5445 TELEPHONE (904)247-5880 FAX:(904)247-5819 New Vendor Information Request Form Please complete and return with all other bid documents Vendor Name (as it should appe on Purchase Orders and Check Payments) E-Mail Address Phone: Fax:S “OH How did you learn of thi s Bid/RFP (check one)?Financial News &Daily Record City’s Website 5 Faxed/E-mailed Announcement Other (please specify): Should Purch se Orders be faxed or e-mailed?Provide correct information for either choice. Physical Address (if different from remittance) Company Phone: Company Website: Point Of Contact Information: ‘lo~l-sss-o 1. Name: \ W\V\\'.COAB.US Agenda Item #8.A. 12 Jun 2023 Page 53 of 82 Project Owner Owner Representative Contract Amoum itorm Sewer Replacement and New Construction 01/25/13-Present Replacement or construction of city standard storm sewer pipe and structures,as well as incidental driveway,sidewalk, curb and gutter,pavement and appurtenant work at designated locations within the city limits. Including,excavation,removal and disposal of unsuitable materials,constructing new ditches to line and grade where there was no ditch previously, tree removal,sodding,seed and mulch,and fencing where necessary. Miscellaneous Water Main Replacement at Various Locations —Phase F 05/20/2019—12/13/2019 Construct approximately 1,260 LFof 4"PVCwater main;2,250 LFof 6"PVCwater main;2,700 LFof 6"PVCforce main;fittings; valves;fire hydrants;connection to existing mains;replacement and reconnection of existing water services;and associated restoration Continuous Drainline Repair and/orNew Construction 03/24/15-Present Furnish Clay County all labor, materials,equipment,safety procedures,operations,and erosion control elements necessary to perform continuous storm drain lines and structures repairs, replacement,and/or new construction countywide on an as needed basis City of Jacksonville City of Jacksonville Beach Clay County,Florida Paul Miller PLMil|er@coj.net Dennis Dupries 904-509-0268 $7,485,298.45 $362,342.50 Steve Koteras 904-269-6301 $2,909,874.93 Agenda Item #8.A. 12 Jun 2023 Page 54 of 82 Project Owner Owner Representative Contract Amount CDBG17 NR WM 84FM Replacements 04/09/18-03/15/2019 Construct approximately 9,200 LF of 6"PVCwater main;200 LFof 6" fusible PVCwater main directionally drilled;2,700 LFof 6"PVCforce main;520 LF of 6"PVC force main directionally drilled;fittings;valves; fire hydrants;connection to existing mains;replacement and reconnection of existing water services;and associated restoration Concrete Maintenance and Construction -West Area 03/15/18-Present Furnish all labor,equipment and materials for performing all necessary operations for a safe and complete sidewalk system ind positive drainage including but not limited to the maintenance and construction of concrete sidewalks,curbs, gutters,driveways,roadways, minor storm sewers and ancillary items. Town of Hilliard, Florida City of Jacksonville Ma urice Cole 904-472-2866 $2,000,000.00 Tim Norman 904-278-0030 $899,165.50 EX erience References Agenda Item #8.A. 12 Jun 2023 Page 55 of 82 05/17/2023 Milling and Paving 2023 2223-06 Subcontractors Jax UtulutuesManagement,Inc.5455 Verna emu .Jacksonville,Florida 32205 (904)855-011 1 (904)855—011 7 Fax 1.Asphalt Paving and Striping - Kudzue 3 Trucking &Paving PO Box 1799 Yulee,Florida 32041 904-388-7838 2.Equipment Rental- Ring Power 500 World Commerce Parkway St.Augustine,Florida 32092 904-737-7730 3.Maintenance of Traffic- Bobs Barricades 921 Shotgun Road Sunrise.Florida 904-396-5121 49$?“‘*2 Agenda Item #8.A. 12 Jun 2023 Page 56 of 82 :\.. 4w_...a._w.o,,:«ow¢mH.._<:umo,. z_wE:8.VzoF¢><uxm,..¢>»_.__Soz_._>¢.$:nz_ mam._n_.”_._.=>zomxw§ Dm<mi <zmm>3% U2.5%m.w<z<s_mm_._._.=.._.DX43 m:.2.E.mmzo_m_>o~_n_ m_I._.$02:nm__n__Emum_somommozam_I._. 9_<omuz_mzm_u_ZO_._.UDm_._.mZOU ZO_._.<._D0mm._<zo_mmn._u_o~_n_n_z<mm_z_m:m".0 ..zm_s_E<..._mn <o_mo._"_n_Om._.<._.m.oEm>oo écmmma Sm .u..._@E3UO_um__.t.mm:Owmomcmuz93car:._m..=oo:o>:m ._Ou—_3..t$m_C:m_u_.mm:mu__..DO>m_ ._.Eou.>:m:_EmE:uoc 25 ._3_m go:on. Eou.mmcmu_._m_u:o_.._>_2ummc__:omwm:mu__>v€w>m>m>>_< VNON.8 »m:o:<m_._.<DZO_._.<~=n_Xm mmzmu_._ .¢E2umm ...__t_._u.mm_.._m_m_2 Agenda Item #8.A.12 Jun 2023 Page 57 of 82 O5/17/2023 Millingand Paving 2023 2223-06 Jax UtnlutuesManagement,Inc.5455 Verna emu .Jacksonville,Florida 32205 (904)355-0111 (904)855-011 7 Fax FINANCIALSWILLBE MADE AVAILABLEUPON REQUES égx?li“= 42 Agenda Item #8.A. 12 Jun 2023 Page 58 of 82 Agenda Item #8.B. 12 Jun 2023 Page 59 of 82 Agenda Item #8.B. 12 Jun 2023 Page 60 of 82 Agenda Item #8.B. 12 Jun 2023 Page 61 of 82 Agenda Item #8.B. 12 Jun 2023 Page 62 of 82 Agenda Item #8.B. 12 Jun 2023 Page 63 of 82 Agenda Item #8.B. 12 Jun 2023 Page 64 of 82 Agenda Item #8.B. 12 Jun 2023 Page 65 of 82 Agenda Item #8.B. 12 Jun 2023 Page 66 of 82 Agenda Item #8.B. 12 Jun 2023 Page 67 of 82 Agenda Item #8.B. 12 Jun 2023 Page 68 of 82 Agenda Item #8.B. 12 Jun 2023 Page 69 of 82 Page 70 of 82 I'IflI '-A-r -I'I .-.I...I.IHI-I-.I..rI-.r -I-.I rI--I .-.-..=..,.-I-..-.J.'J"I'I'IJI,-,"..p..._..I-..]I I..—.l||.-'-'I I.-I-I-I--II-.I-I.-I---.----"‘—I' I.-.I I..-I-.--III.-I..-.II <..I__..-II.I.I-I..--I_.I-I rl .--I-I-I.-—..-I r--- I-.-rI-.-.I an .I.I-II.I rI---I.I-.I'I- ,_I_.--.....-rn .-I..rt:-.- .-.II I ‘H:I-. J'l'l'hFIII'I I-I—I-'I.'IJ -.I.-I -I.n-.-I.!-.-I - -I-.-FF I-'-.-I-.'.' u.lJ-.-I--.-.I..Ir-I-'--"'—'--"—'-'-I.- _.j_...-__J‘.__I._-..I._-I.u._-Ia I.rr.- -_Ja.JaIIJI.-_a.I.-I-.-II-I-I-.-ri-Ii-I--I--I-"’—'- “I _...._I--...-....._._-|_..n_I-..--I..a.II !—I.-I' --.-..-.a I.n__.--I-..I.an-I '--I-I ml".1- an-.I-I.-'lfl'.l'I-'l-.---II-—I- -.'|-I .I.'.I.III .I II I.l-2.-.r '==-'I-I -I-1 —I-'--I -.-'- _.I "._..._.....r...._--.I_I-F-Ir—.—-'r.-.-.I.I_II.I.- 'I—'I d—-_.-I -J-.l_-.nr.-n.I.'h"-I'---I—II-.._..._._._.....".._..._.d ._..gI __._.u ..|-I ..a -j._'—..I—--..r.II...--...J..I_-4--I.r.I.-..I-i.I-I.l-a_I.'l'l _IrII.I.--'_I-I-r —'-'-'-I---I '.....I .l._.- -u-I‘Iu'|_-3 _.__u PM uI-I-—I—'l|u 1'2 I-'1-I-—1-'3-nu-I—I!'no'JI'—I-III‘:I—I—'!I-EuI'.I.--I 3.‘.I -.-I I.-.-I'-.II-!'I|f.-I.—I-—-?I---- ,_.-,.I..,...._._I_-I...I _I ..I_I.aI-..I.I..|I-. ‘.._‘_.._......._...........-.,—_...—I,.-I.-I__...I. ._.I.-,.._--II._.:I.J.I-.II..-.-.-.I.II If-‘J J'I'I"‘I _.J.I.I..J.I.I_.-II .J'I.'I"'|'.1—I—I--1-—-P - ._.'..,q..--I..J—|.-_,__.-u Iii.-I._.IIl.a-.a-. ‘I!—IH?mIIdu‘m-r—;'h"I'u'—IZI CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:ORDINANCE NO.55-23-38 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA INCREASING MONTHLY SANITATION RATES BY 16.63%BY AMENDING CHAPTER 16,SOLID WASTE AND RECYCLING,ARTICLE I,SOLID WASTE DEFINITIONS AND PROCEDURES,SECTION 16-10 FEES FOR COLLECTION;PROVIDING FOR INTENT; PROVIDING FOR ADOPTION OF THE NEW RATES; PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. SUBMITTED BY:Melissa Burns,Director of Finance TODAY’S DATE:May 15,2023 MEETING DATE:June 12,2023 BACKGROUND:In August 2021,the City of Atlantic Beach entered into an agreement with GFL Enviromnental (GFL)to provide solid waste collection and disposal services for its residents and commercial customers.The agreement stipulated how and when the rates that GFL could adjust the rates it charges the City to provide the services.The rates are broken down into collection,fuel and disposal components.The two components that are subject to periodic adjustments are the fuel and collection components. The ?.1el component may be adjusted semi-annually.The fuel adjustment component (FAC)is adjusted based on fuel pricing set at 10%above the fuel pricing as per “On Highway Retail Diesel Price”Lower Atlantic Region,U.S.Department of Energy,Energy Information Administration.In May of 2022 GFL exercised this option and increased the fuel component by $1.29 per month. Eifectively raising the rates that GFL charges the City by 7.4%.On May 19,2023 GFL noti?ed the City that the fuel component rate was decreasing to $3.22 per month from $3.71 resulting in an overall decrease of 2.5%. The City was notified on May 27,2022 of the CPI increase of 7.1%for the collection component which would take effect on October 1,2022;which raised the overall rate GFL charges the City by 3.2%.On May 17"‘of this year,GFL noti?ed the City that the collection component rate will increase by 6.7%effective October 1,2023 this results in an overall increase of 3.2%. The City accounts for its solid waste operations in an enterprise fund,this includes not only collecting fees to cover the cost of the services GFL provides but the various administrative costs associated with overseeing the solid waste function and provide for reserves in the event of an emergency.The rates the City currently charges do not cover the cost of the solid waste services that GF L is providing,therefore a rate increase is necessary at this time.The monthly residential Agenda Item #9.A. 12 Jun 2023 Page 71 of 82 rate GFL will be charging the City is $19.46 per month;in order to cover what GFL charges, administrative costs and have adequate reserves for emergencies,the City established an additional 8%more than what GFL charges per month which would bring the monthly rate to $21.02 a 16.63%increase. BUDGET:An increase in garbage service charge revenue July-September RECOMMENDATION:Commissionreview and voteon Ordinance 55-23-38 ATTACHMENT(S):Ordinance 55-23-38 GFL correspondence to the City of Atlantic Beach REVIEWED BY CITY MANAGER: Agenda Item #9.A. 12 Jun 2023 Page 72 of 82 N N I I "H! I . . V‘. I... II ‘I I, Y I.. I H ' I I . 1 . u I In u m.-.= ‘I I :-‘.1 I I I: u Ir: ,1 ORDINANCE NO.55-23-38 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA INCREASING MONTHLY SANITATION RATES BY 16.63%BY AMENDING CHAPTER 16,SOLID WASTE AND RECYCLING,ARTICLE I,SOLID WASTE DEFINITIONS AND PROCEDURES,SECTION 16-10 FEES FOR COLLECTION; PROVIDING FOR INTENT;PROVIDINGFOR ADOPTION OF THE NEW RATES;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City bases its sanitation rates on recovering the cost of providing service and maintaining and utilizing a sanitation enterprise fund reserve (fund balance);and WHEREAS,the City entered into a contract with Green for Life (GFL)Environmental in August 2021;notably,the residential sanitation removal rate GFL charged the City was $17.45 and the monthly residential sanitation removal rate the City charges its residents was and remains $18.02;and WHEREAS,GFL Environmental increased the monthly fuel component rate it charges the City effective May 1,2022,due to the semi-annual fuel surcharge fuel component adjustment,resulting in a 7.4%overall rate increase to the City;and WHEREAS,GFL Environmental increased the monthly collection component rate effective October 1,2022,as a result of the consumer price index (CPI)adjustment,resulting in a 3.2%overall rate increase to the City;and WHEREAS,GFL Environmental decreased the monthly fuel component rate it charges the City effective June 1,2023,due to the semi-annual fuel surcharge fuel component adjustment,resulting in a 2.5%overall rate decrease to the City;and WHEREAS,the City has been noti?ed that GFL Environmental will increase the monthly collection component rate it charges the as a result of the CPI adjustment effective October 1,2023, resulting in a 3.2%overall rate increase to the City;and WHEREAS,the monthly residential sanitation rate GFL will charge the City effective October 1, 2023.will be $19.46:and WHEREAS,by virtue of the City not passing along sanitation rate increases sinceJune 1,2019, the City sanitation fund reserve was depleted by about $231,232 between Oct.1,2021,and April 30,2023; and, WHEREAS,the City deems it necessary to increase rates corresponding to the City’s sanitation collection provider rate increases since June 1,2019,to enable it to stabilize the sanitation program’s operations while maintaining and utilizing a suf?cient sanitation fund reserve;and WHEREAS,in addition and to account for expenses (via the sanitation enterprise fund reserve) pertaining to emergencies and other considerations,the City deems it necessary to establish monthly Page 1 of 4OrdinanceNo.55-23-38 v_--v——-vvV—/"'7 Agenda Item #9.A. 12 Jun 2023 Page 73 of 82 sanitation rate amounting to 8%more than the monthly amount GFL Environmental charges the City for residential and commercial solid waste removal;and WHEREAS,as such,the City deems it necessary to increase the monthly residential sanitation removal rate to $21.02,a 16.63%increase over the current monthly residential sanitation removal rate of $18.02;and WHEREAS,the City furtherdeems it necessary to correspondingly increase monthly commercial sanitation removal rates as delineated in Section 2 of this Ordinance;and WHEREAS,miscellaneous monthly commercial removal rates not delineated in Section 2 will remain as established in the June 30,2021,solid waste agreement between the City of Atlantic Beach and GFL Environmental. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Intent. It is the intent of the City of Atlantic Beach,Florida to adjust monthly fees for sanitation services by 16.63%. SECTION 2.Sec.16-10 Fees for Collection. All residents,occupants and owners of premises in the city shall have accumulations of solid waste removed and disposed of by the contractor,and for the service of solid waste removal shall pay the city the sums as promulgated by ordinance shown below for each type of service: (1).Residential Monthly payments shall be computed by multiplying the initial number of residential units in the service area times twenty-one dollars and two cents ($21.02)per household for garbage,recycling,and yard waste. a.Any person requesting an additional garbage pick-up each week shall be charged an additional fee twenty-one dollars and two cents ($21.02)per month.The day of the additional pick-up shall be set by the contractor,and a subscription agreement shall be signed with the city which shall require a minimum of one (1)year of the additional fee. b.Any person requesting an additional garbage toter (or required to have an additional garbage toter due to volume of excess trash produced)for their household shall be charged an additional fee of ten dollars and forty-?ve cents ($10.45)per month and a subscription agreement shall be signed with the city which shall require a minimum of one (1)year of the additional fee. (2).Multifamily residential (curbside,all residential services):Monthly payments shall be computed by multiplying the initial number of residential units in the service area times twenty-one dollars and two cents ($21.02)per household for garbage,recycling and yard waste. Ordinance No.55-23-38 Page 2 of 4 Agenda Item #9.A. 12 Jun 2023 Page 74 of 82 (3).Multifamily (containers emptied by mechanical means):Monthly payments shall be computed by multiplying the total monthly yardage based on container size by the rate of six dollars and sixty cents ($6.60)per cubic yard.For users of two (2)cubic yard containers,monthly payments shall be computed by multiplying the total monthly commercial yardage collected by the rate of seven dollars and ninety-four cents ($7.94)per cubic yard for containerized garbage. (4).Commercial (curbside,all residential services):Monthly payments shallbe computed by multiplying the number of business units in the service area times twenty-one dollars and two cents ($21.02)per business for garbage,yard waste and recycling. (5).Commercial (curbside,garbage only,twice a week collection):Monthly payments shall be computed by multiplying the number of commercial toters times twenty-one dollars and two cents ($21.02)for garbage. (6).Commercial (containers emptied by mechanical means):Monthly payments shall be computed by multiplying the total monthly commercial yardage collected by the rate of six dollars and sixty cents ($6.60)per cubic yard for containerized garbage based on container size.For users of two (2) cubic yard containers,monthly payments shall be computed by multiplying the total monthly commercial yardage collected by the rate of seven dollars and ninety-four cents ($7.94)per cubic yard for containerized garbage. (7).Commercial (roll-o?"containers):Monthly payments shall be computed by multiplying the total number of roll-off pulls by thirty-eight dollars and eleven cents ($3 8.1 1)per yard (based on container size other than C&D containers).For roll—offcompactors,monthly payments shall be computed by multiplying the total number of roll-off pulls by nineteen dollars and eighty cents ($19.80)per yard multiplied by container size. (8).VIP compactors (FEL):Monthly payments shall be computed by multiplying the total monthly commercial yardage collected based on container size by the rate of nineteen dollars and twenty- nine cents ($19.29)per cubic yard for compacted containerized waste. (9).Special pickups:Extra service,excess yard waste and commercial bulk pickups:Special pickups shall be billed at the rate listed in the schedule of standard charges approved by the city commission. (10).Standardized billing:For billing standardization purposes,monthly payments will be calculated assuming four and thirty-three hundredths (4.33)weeks per month. SECTION 2.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 3.Effective Date.This ordinance shall take effect upon ?nal reading and approval. PASSED by the City Commission on first reading this 12th day of June,2023 Ordinance No.55-23-38 Page 3 of 4 Agenda Item #9.A. 12 Jun 2023 Page 75 of 82 Donna L.Bartle,City Clerk Approved as to form and correctness: PASSED by the City Commission on second and ?nal reading this _day of _ 2023. Page 4 of 4OrdinanceNo.55-23-38 Curtis Ford,Mayor Jason Gabriel,City Attorney Attest: Agenda Item #9.A. 12 Jun 2023 Page 76 of 82 (Si?EGREEN FOR LIF Tahlr 8.Snuth I'(‘2inn (‘|‘|-I I-munlh anal 12-month pcrcc it oh ulgcs.all ll:-ms indcx.nut \('iI\!Illi!ll} adj uslul 0.5] 0.6?February environmental May 27”‘,2022 City of Atlantic Beach,FL Patricia Drake —Procurement Manager 800 Seminole Rd. Atlantic Beach,FL 32233 RE:FY22/23 CPI Adjustment Dear Ms.Drake, GFL is pleased to be the solid waste and recycling service rovider for the City of Atlantic Beach, and I am amazed that another year has already gone by.I ope that GLF is not only meeting,but exceeding the expectations for the Residents,the City Council,and the Staff of Atlantic Beach. Pursuant to Section F.of our Solid Waste Agreement,the fees or compensation payable to the Contractor may be automatically adjusted upward by an appropriate Consumer Price Index (CPI) Collection Adjustment applied only to theCollection Component of the fee rate(s]no more than once per calendar year,to be effective0ctober 1 of each year,upon written request of the City or the Contractor provided to theother party no later than June 1 of each year.CPI shall be calculated utilizing the All—UrbanConsumers [CPI-U):South Class B/C,all items.Contractor shall use the month of February of the prior contract year to March of the current contract year to calculate the CPI adjustment. GFL has assessed performed the 2021/2022 CPI calculation and the percentage adjustment equates to an increase of 7.1%(please see below table). 1 2018 2019 2020 2021 2022 Month 1-month 12-month 1-month 12-month 1-month~'12-month 1-month 12-month 1-month'12- month. January 1.2‘03'2.3]0.5!1.6%0.9 7.8 2.1:0.5?1.1;0.2;1.9;0.5.2.0:1.1;8.4 I March 0.2 2.3 0.7 1.6-l-0.1 1.1 0.8%2.9l 1.4 Table A.South region CPI-U li—1.nom;'hand 12—mom'I1perc&rxtchanges,a1W:e1nsmdex,not seasoncasll yadjusted Agenda Item #9.A. 12 Jun 2023 Page 77 of 82 GF Em GREE FOR FE environmental May 16”‘,2023 City of Atlantic Beach,FL Melissa Burns —Finance Director 800 Seminole Rd. Atlantic Beach,FL 32233 RE:FY23/24 CPI Adjustment Dear Ms.Burns, GFL is pleased to be the solid waste and recycling service rovider for the City of Atlantic Beach, and I am amazed that another year has already gone by.I ope that GLF is not only meeting,but exceeding the expectations for the Residents,the City Council,and the Staff of Atlantic Beach. Pursuant to Section F.of our Solid Waste Agreement,the fees or compensation payable to the Contractor may be automatically adjusted upward by an appropriate Consumer Price Index (CPI) Collection Adjustment applied only to the Collection Component of the fee rate[s)no more than once per calendar year,to be effective October 1 of each year,upon written request of the City or the Contractor provided to the other party no later than June 1 of each year.CPI shall be calculated utilizing the All-Urban Consumers (CPI-U):South Class B/C,all items.Contractor shall use the month of February of the prior contract year to March of the current contract year to calculate the CPI adjustment. GFL has performed the 2022/2023CPI calculation and the percentage adjustment equates to an increase of 6.7%(please see below table). ‘CPI for All Urban Consumers (CPI-U) §Original Data Value Series Id:iCUURN300SAO,CUUSN3OOSAO Not Seasonally Adjusted Series Title:All items in South -Size Class B/C,all Area:South -Size Class B/C Item:All items Base Period:DECEMBER 1996=100 Years:2013 to 2023 Year Jan Feb Mar 2022 171.790 176.109 2023 183.679 184.804 173.657 185.325 Agenda Item #9.A. 12 Jun 2023 Page 78 of 82 $$(Fi?) Ci of Atlantic Beach Ma 1“2022 Updated Monthly Rates to Re?ect Semi-Annual Fuel Surcharge fuel component adjustment of $1.29.Adjusted residential rate will be re?ected parenthetically ().Fuel surcharge adjustment will be effective 5-1 -2022. RESIDENTAL CURBSIDE COLLECTION Contractor to supply all toters and maintenance of toters Monthly Monthly Total Total Monthly x Collection Disposal Monthly approx.5,139 Component Component Customers Refuse $4.39 $.94 ($.43)$2.67 $8.00 $41,112 Yard $2.68 $.72 ($.43)$.80 $4.20 $21,583.80 Recycling $1.36 $.76 ($.43)$3.13 $5.25 $26,979.75 ¥"t“f"'y $8.43 $2.42 +($1.29)$6.60 $17.45 $89,675.55 °3 S $18.74) RateComonent Collection $3.59 Disposal $1 .00 $.40 ($1 .29) Total $4.99 Mont y Co ection First Toter 16.80 Second Toter (Total Only) $4.99 per cubic yard cubic ard Dlsposa 2 .20 ($1.29)={$6.28)per COMMERCIAL CONTAINER COLLECTION AND DISPOSAL Per Cubic Yard Fucl (‘ompuncnt I5 Yard 20 Yard 30 Yard 40 Yard Up to 3,32 Gallon Containers Pull Charges Renta1/Lease Charges Pull Charges Rental Fees Monthly Delivery Fees Tota Mont yRate 20.00(21.29 $20.00 ($21.29) 1.00 1 Commercial Hand Collection Disposal Total Monthly Rate Com onent Com onent $16.80 $2.20 $1.00 ($1.29)$20.00 ($21.29) Roll Off Compactor $475.00 ($17.72)$475.00 ($17.72)$475.00 ($17.72)$475.00 ($17.72) $500.00 $500.00 $600.00 $600.00 *Ifcontractor owned ------------------------------------------------------—-----—--- Roll Off Open Top 475.00(17.72)$475.00 ($17.72)$475.00 (17.72)475.00 ($17.72) $0.00 $0.00 $0.00 $0.00 $125.00 $125.00 $125.00 $125.00 Commercial 90 Gallon In —a.‘‘(‘umpuncnt .29 I-‘ Fue Monthly Fuel Component Agenda Item #9.A. 12 Jun 2023 Page 79 of 82 hl Per Cubic Yard COMMERCIAL CONTAINER COLLE TION AND DISPOSAL Fuel (‘umpuncnt Ci of Atlantic Beach Ma 18”‘2023 Updated Monthly Rates to Re?ect semi-annual Fuel Surcharge adjustment.Fuel Adjustment applied to fuel component only and is referenced parenthetically ().Adjusted rate table to re?ect a fuel component decrease of Si will be effective 6-1-2023. Total Mont y Rate $22.48 ($21.99) $22.48 ($21.99) Total Monthly Rate $22.48 ($21.99) 40 Yard $526 .45 $600.00 $526.45 $0.00 RESIDENTAL CURBSIDE COLLECTION Contractor to supply all toters and maintenance of toters Monthly Monthly Total Collection Disposal Monthly Component Component Refuse $4.70 $1.37 (-$.29)$2.67 $8.74 Yard $2.87 $1.15 (-$.13)$.80 $4.82 Recycling $1.46 $1.19 (-$.07)$3.13 $5.78 M°"th'y $9.03 $3.71 (-$.49)$6.60 $19.34 (-$.49) Totals $1 8.85 Com onent Collection $3.84 Disposal $1.00 $1.69 (-$.49) Total $6.53 $6.53 per cubic yard -($.49)=($6.04) Commercial 90 Gallon Mont y Collection Disposal First Toter $17.99 $2.20 $2.29 (-$.49) Second Toter (Total Only) Commercial Hand Collection Disposal Corn onent Com onent U 3,32 G 11cgggm3°“$16.80 ($1.19)$2.20 $2.29 (-$.49) Roll Off Compactor 15 Yard 20 Yard 30 Yard Pull Charges $526.45 $526.45 $526.45 Rental/Lease $500.00 $500.00 $600.00 Charges *|f contractor owned- Roll Off Open Top Pull Charges 526.45 $526.45 $526.45 Rental Fees $000 000 Monthly $$0.00 Delivery Fees $125.00 $125.00 $125.00 $125.00 (‘nmpuncnlFucl Fue Rate Component Monthly Fue Agenda Item #9.A. 12 Jun 2023 Page 80 of 82 I Ci of Atlantic Beach Ma 27"‘2022 Updated Monthly Rates to Re?ect annual CPI adjustment of 7.1%.CPI applied to collection component only and is referenced parenthetically ().Adjusted rate table will be effective 10-1-2022. RESIDENTAL CURBSIDE COLLECTION Contractor to supply all toters and maintenance of toters Monthly Fuel Monthly Total Total Monthly x Component Disposal Monthly approx.5,139 Component Customers Refuse $4.39 ($.31)$1.37 $2.67 $8.74 $41,112 Yard $2.68 ($.19)$1.15 $.80 $4.82 $21,583.80 Recycling $1.36 ($.10)$1.19 $3.13 $5.78 $26,979.75 1}“:“f"'y$3 43 +(5 so)$3.71 $6.60 $18.74 $89,675.55 0 a s '' $19.34 Rate Per Cubic Yard COMMERCIAL CONTAINER COLLECTION AND DISPOSAL (‘ollcc(iun (‘um unc Disposal Fuel Total First Toter Second Toter (Total Only) Up to 3,32 Gallon Containers Pull Charges Rental/Lease Com onent $3.59 ($.25) $1.00 $1.69 $6.28 $16.80 ($1.19) $6.28 per cubic yard +($.25)=($6.53) Commercial 90 Gallon Disposa Fuel Component $2.20 $2.29 Total Month y Rate $21.29 ($22.48) $21.29 ($22.48) Commercial Hand Disposal Fuel Component Total Monthly Rate Corn onent $16.80 ($1.19)$2.20 $2.29 $21.29 ($22-48) Roll Off Compactor (CPI 15 Yard 20 Yard 30 Yard 40 Yard $492.72 ($33.73)$492.72 ($33.73)$492.72 ($33.73)$492.72 ($33.73) $500.00 $500.00 $600.00 $600.00 *If contractor owned -------------------—Charges Roll Pull Charges Rental Fees Monthly Delivery Fees 492.72 (33.73)$492.72 ($33.73)$492.72 ($33.73) $0.00 $125.00 $492.72 ($33.73) $0.00 $125.00 $0.00 $125.00 $0.00 $125.00 Pull Charge Rate $526.45) Off Open Top (CPI Pull Charge Rate $526.45) Monthl ('0 cctiun Monthly Collection Component Agenda Item #9.A. 12 Jun 2023 Page 81 of 82 Llpn lup Ci of Atlantic Beach Ma 18"‘2023 Updated Monthly Rates to Re?ect annual CPI adjustment of 6.7%.CPI applied to collection component only and is referenced parenthetica11y().Adjusted rate table will be effective 10-1-2023. RESIDENTAL CURBSIDE COLLECTION Contractor to supply all toters and maintenance of toters Monthly Fuel Monthly Total Component Disposal Monthly Component Cost Per Home Refuse $4.70 ($.32)$1.08 $2.67 $8.45 Yard $2.87 ($.19)$1.02 $.80 $4.69 Recycling $1.46 ($.10)$1.12 $3.13 $5.71 ¥‘}”f"'y $9.03 +(3.51)$3.22 $6.60 $18.85 °3 S $19.46 Per Cubic Yard COMMERCIAL CONTAINER COLLECTION AND DISPOSAL Com onent $3.84 ($.26) Disposal $1 .00 Fuel $1.20 Total $6.04 $6.04 per cubic yard +($.26)=($6.30) Commercial 90 Gallon Disposal Fuel Component Tota Mont y Rate First Toter $17.99 +($1.20)$2.20 $1.80 $21.99 ($23.19) S d T(€333On‘f;‘)"$21 .99 ($23.19) Commercial Hand Disposal Fuel Component Total Monthly Rate Com onent U t 3,32 Gallonc§m‘;..ne.S $17.99 +($1.20)$2.20 $1.80 $21.99 ($23-19) Roll Off Compactor (CPI 15 Yard 20 Yard 30 Yard 40 Yard Pull Charges $526.45 ($35.27)$526.45 ($35.27)$526.45 ($35.27)$526.45 ($35.27) Rental/LCBSC $500.00 $500.00 $600.00 $600.00 Charges *|f contractor owned-----------------------— Roll Off Pull Charges 526.45 (35.27)$526.45 ($35.27)526.45 (35.27)526.45 (35.27) Rental Fees ()_0()000 00 Monthly $$$0.$0.00 Delivery Fees $125.00 $125.00 $125.00 $125.00 Collection (‘urn uncnt Pull Charge Rate $561.72) Open Top (CPI Pull Charge Rate $56I.72) Collection Month _vCullcctiun Rate Monthly Collection Component Agenda Item #9.A. 12 Jun 2023 Page 82 of 82