1-30-23 Priority Setting Metting Adopted MinutesMINUTES
Commission Priority Setting Meeting
Monday, January 30, 2023 - 5:30 PM
Commission Chamber, City Hall
800 Seminole Road, FL 32233
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Jessica Ring, Commissioner - Seat 5
Also Present: Shane Corbin, City Manager (CM)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Victor Gualillo, Police Chief (PC)
CALL TO ORDER
Following the Pledge of Allegiance to the Flag, Mayor Ford called the meeting to order at 5:30 p.m.
2 WELCOME (MAYOR FORD)
Mayor Ford welcomed everyone.
3 PUBLIC COMMENT
Mayor Ford opened the floor to public comments and City Clerk Bartle called up each speaker.
Ken Caudle spoke in support of creating a citizen committee to look at traffic safety and parking.
Alan Halperin spoke about the need to address bike safety issues.
4 REVIEW OF 2022 PRIORITIES AND THEIR STATUS. DID THE PROCESS WORK?
(SHANE CORBIN, CITY MANAGER)
CM Corbin presented a slide show (which is attached hereto and made part of this Official Record as
ATTACHMENT A) as he reported the status of the 2022 Priorities and answered questions.
ATTACHMENT A to 1-30-23 Minutes
5 OVERVIEW OF NOMINAL GROUP PROCESS, URGENT/IMPORTANT MATRIX SMART
FRAMEWORK (LINDA LANIER, FACILITATOR)
Commissioner Kelly provided a handout of the ESC's priorities (which is attached hereto and made part
of this Official Record as ATTACHMENT B) and asked the Commission to consider them as they go
through the priority -setting process.
Commission Workshop
January 30, 2023
Mayor Ford thanked Facilitator Linda Lanier for giving her time and expertise.
Ms. Lanier explained the purpose for setting priorities, noting that a priority is a topic that will receive
particular, unusual, and significant attention.
Ms. Lanier spoke about the Eisenhower Model and determining what is urgent and important.
Ms. Lanier reviewed the process and use of the SMART framework for goal -setting which must be:
Specific, Measurable, Actionable, Relevant, and Time bound.
Ms. Lanier explained the process and plan to come up with a new list of priorities. She and CM Corbin
answered questions.
ATTACHMENT B to 1-30-23 Minutes
6 REVIEW AND DISCUSSION OF RESPONSES FROM COMMISSIONERS ACCORDING TO
SUBJECT AREAS (LINDA LANIER AND GROUP)
Ms. Lanier presented sheets of goals presented by Commissioners in advance of this workshop. During
the presentation, CM Corbin and staff reported the status of various projects and the Commission provided
input and offered additional ideas to consider. The following topics were discussed and placed in the
appropriate categories.
INFRASTRUCTURE
• Stormwater management and resilience.
• Accelerate stormwater projects, focus Marsh Oaks
• Review stormwater requirements - impervious surface/retention swales for renovations
• Redesign Seminole entrance to AB -character
• Convert overhead powerlines to underground
• Upgrade Lifeguard Station or scrap current plan
• Increase investment in baseball/T-ball facilities in Russell Park - racquetball - tennis - pickleball
• Future of Sanitation -Wastewater
• Adele Grage upgrade
LIVABILITY/QUALITY OF LIFE
• Hire qualified electors for after school
• Explore partnerships with Boys and Girls Clubs or other organization for after school
• Annual services for (BEAM, etc.) modeling charitable giving.
• Volunteer coordinator - hire
• Senior programming and communication
ENVIRONMENTAL LEADERSHIP
• Reduce home water use by 15%
• Reduce Biocide use by 20% (city & personal property)
• Incorporate LEED into more city projects
• Composting program for AB restaurants - investigate
Commission Workshop
January 30, 2023
PLANNING/BUDGETING
• Annual planning calendar: Committee priorities, Commission priorities, Budgeting Process
• Listen to public through surveys, workshops, and notifications and keep them up to date on
improvements and additions to facilities and infrastructure- policies and procedures
MAYPORT CORRIDOR AND MARSHSIDE
• Convince Post Office to clean up their site
• Continue viable development on Mayport Road
• Fix Main Street - speed
• Improve process to get feedback from Marsh Oak residents
MULTI -MODAL/ TRANSPORTATION MANAGEMENT
• Comprehensive parking/traffic study (begin Ahern -10th -Beach Ave - Sherry) - Committee,
experts
• Mobility safety - ebikes/bikes
• Reduce citizen complaints re: speeding by 50%
• Expand bicycle -friendly (signage, maps, safety)
• Connect at least 1 sidewalk to greenway
• 5 -way Roundabout
CITY SERVICES
• Plan, hire the right staff
• Code review - consistent & equitable enforcement
• Evaluate police staffing per 1000 - compare to peer cities
• Review Building Dept. structure v. outsourcing to Universal Engineering
• Identify process changes to improve customer experience / Use customer feedback tools
consistently - measure, track and report results
• Tap into resources/services available from City of Jax
7 COMMISSIONERS VOTE FOR THEIR PERSONAL PRIORITIES IN EACH SUBJECT AREA
Each commissioner was given twelve (12) sticker dots to use on voting for their top choices of importance.
Sticker colors were assigned as follows:
Commissioner Bole - Blue
Commissioner Kelly - Black
Commissioner Waters - Yellow
Commissioner Ring - Red
Mayor Ford - Green
8 BREAK
No break was taken.
Commission Workshop
January 30, 2023
9 DISCUSSION OF RESULTS OF VOTING TO WORK THROUGH PRIORITIES IN EACH
SUBJECT AREA AND GENERATE COLLECTIVE, AGREED UPON GOALS FOR 2023
(LINDA LANIER AND GROUP)
There was discussion on the voting results.
DCM Hogencamp explained the process for drafting the list of priorities, providing opportunity for further
input, and obtaining approval by resolution. Discussion ensued about the process.
A copy of the voting results are attached hereto and made part of this Official Record as ATTACHMENT
C.
ATTACHMENT C to 1-30-23 Minutes
10 NEXT STEP
11
Attest:
Mayor Ford noted that this will be brought to the next meeting.
expressed their gratitude.
ADJOURNMENT
Ms. Lanier and the Commission
There being no further business, Mayor Ford adjourned the meeting at 7:53 p.m.
Donna L. Bartle, City Clerk
Date Approved: 6112 /Z.3
Curtis Ford, Mayor
Commission Workshop
January 30, 2023
LIVABILITY
improve health, recreation, arts, culture, leisure, education, military appreciation, and other quality -
of -life indicators via:
• Develop and impl ment a strategy to improve recreation, sports, arts, culture, history, and education
programming; improving accessibility to programming for all residents, particularly children and
,,/,senior citizens; and ensuring that best -practice safety protocols are established and met.
Participate in or develop a comprehensive communitywide health and well-being improvement
initiative.
•olidify AB's status as a military- and veteran -friendly community.
• Maintain partnerships with local nonprofits that provide health, wellness, education, recreation,
transportation, and affordable housing services to low-income residents, youth, senior citizens, and
others.
ENVIRONMENTAL LEADERSHIP
Validate COAB's commitment to resiliency, sustainability and the environment via:
Initiate an urban tree -canopy assessment, establish a tree -canopy goal, and develop a canopy care
program.
Continue efforts to understand the impact of sea level rise locally, and adapt for environmental
changes.
Provide education and outreach to the community.
Improve access to hazardous waste disposal and educate residents about protecting the
environment from chemical contamination.
PLANNING & BUDGETING
Prepare for future financial and infrastructure needs via:
VM anage employee -retention by developing strategic actions to keep employees motivated and
productive through:
Competitive compensation
Equitable training opportunities
A formal employee welcome, recognition, and appreciation program.
dminister the City's capital- and road -improvement plans.
Zurther develop financial management policies and establish a debt strategy.
Identify "shovel -ready" projects.
Make significant progress on the following capital -improvement projects:
V
Lifeguard station
r Splash pad
Baker Center expansion
Parks Master Plan implementation
Seminole Road gateway improvements.
MAYPORT ROAD CORRIDOR & MARSH SIDE
Improve neighborhood identity, safety, and business and cultural opportunities via:
• Explore the viability of a community redevelopment plan and tax-increment financing, and/or the
feasibility of other tools to address the Mayport Road corridor's needs.
VMaintain partnerships to enhance automobile, bicycle and pedestrian safety by connecting to the
East Coast Greenway and incorporating the "complete streets" philosophy on Mayport Road.
• Partner with artists to install murals in the community, including at the Atlantic Boulevard-Mayport
oad flyover.
Conduct an analysis and develop policies to ensure the City's spending and programming are
equitable throughout the entire community.
MULTI -MODAL TRANSPORTATION MANAGEMENT
Support safety, connectivity and sustainability community -wide via:
Administer the City's Connectivity Plan and Complete Streets Policy.
Continue reviews of challenges and opportunities associated with traffic management and parking,
end implement solutions.
identify new opportunities and prioritize projects for safe, comfortable walking and bicycling.
Evaluate parks and access points to the beach and Intracoastal Waterway to identify opportunities
to improve vehicle and bicycle parking, signage/wayfinding, litter containment, ADA access, and
aesthetics.
CITY SERVICES
Develop and improve systems to ensure that the City maintains a high -performing workforce via:
VEstablish best practices in the City Clerk's Office and throughout the organization for records
,management, storage, and disposal.
Complete a citizen/business survey and audit of the City's permitting systems to highlight
opportunities for improved efficiencies and service.
*VAr Analyze the benefits of having an in-house City Attorney vs. contracting legal services.
• Coordinate legislative strategies and maintain partnerships with the Beaches cities, the City of
Jacksonville, and the State of Florida.
Trees
ATTACHMENT B
to 1-30-23 Minutes
�. ENVIRONMENTAL
STEWARDSHIP
16 COMMITTEE
=r :. City of Atlantic Beach
2023 ESC Priorities for COAB Commission
1. Fund the purchase and planting of communal fruit/edible trees throughout the city.
2. Add effective incentives to retain local Heritage Trees beyond higher mitigation fees to Chapter 23 tree
ordinance
3. Complete comprehensive tree canopy assessment and share results with public, develop and maintain
ongoing canopy assessment tools, establish a tree canopy goal, and develop a tree canopy care and
maintenance program.
Forward Thinking Community Planning
1. Resolve conflict between on-site stormwater retention and tree canopy protection/enhancement. Review
best practices that meet multiple objectives regarding water runoff and on site retention, pervious and
impervious surfaces, tree retention, beautification, etc.
2. Incentivize smaller home sustainable and resilient construction and renovation and consider accessory
dwelling units and/or mother-in-law suites as a legal alternative residential dwelling in the city if lot size and
parking can accommodate
3. Expand Baker Center using green building best practices to include additional space for after school activities
and community engagement including gardening, recycling and composting as well as make it a Resilience
Hub (solar, energy storage system, 24/7 connectivity, shelter in place resources, critical information,
education and communication function and more)
Natural Systems & Ecology
1. Pass a required integrative biocide management plan for city operations/public sector and voluntary guidelines
for private sector
2. Continue and expand Monarch Butterfly Pledge to include replication of more monarch friendly plants and
gardens throughout the city as well the three other requirements to maintain our pledge.
3. Conduct a beach and marsh access inventory/assessment and develop a three-year plan to build walkovers to
protect dunes and marshes and enhance resiliency
City Operations: Lead by Example
1. Reduce energy consumption in city buildings by 10% and start planning and budgeting for city fleet to switch
to electric.
2. Seek net zero and third party green building certification for city hall existing building.
3. Increase number of public recycling and composting bins
ATTACHMENT C
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