6-12-23 Regular Commission Meeting Adopted MinutesMINUTES
CRegular City Commission Meeting
Monday, June 12, 2023 - 6:30 PM
Commission Chamber
wt City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. City Clerk
Bartle called the roll.
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Jessica Ring, Commissioner - Seat 5
Also Present: Joe Gerrity, Interim City Manager (CM)
Jason Gabriel, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Ladayija Nichols, Deputy City Clerk (DCC)
Steve Swann, City Engineer (CE)
Scott Williams, Public Works Director (PWD)
1. APPROVAL OF MINUTES
I.A. Approve minutes of the Town Hall Meeting held on October 22, 2022.
Mayor Ford asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Ford stated the minutes stand as submitted.
I.A. Approve minutes of the Commission Priority Setting meeting held on January 30,
2023.
Mayor Ford asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Ford stated the minutes stand as submitted.
I.B. Approve minutes of the Regular Commission Meeting held on May 8, 2023.
Mayor Ford asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Ford stated the minutes stand as submitted.
Regular City Commission
June 12, 2023
2. COURTESY OF FLOOR TO VISITORS
2.A. FY22 Audit Report Presentation
Link to 2022 Auditor's Report
Kevin Smith, Audit Director for Purvis Gray presented as detailed in Attachment A
(which is attached hereto and made part of this Official Record as Attachment A).
Commissioner Bole pointed out that last year's Commission voted to decrease the
millage rate and inquired about the part of the presentation that mentioned the millage
rate being static and when the decrease in millage rate would take effect. Mr. Smith
confirmed that the decrease went into effect in 2023.
Mayor Ford inquired about pension funds and what percentage would be considered
good but not excessively good. Mr. Smith shared that 75% and above is good and he also
pointed out that the City is in line with FRS (Florida Retirement System).
Commissioner Bole asked if the City is above the Florida average regarding pensions.
Mr. Smith confirmed that we are.
CM Gerrity thanked Finance Director (FD) Melissa Burns for a good audit and
announced her departure at the end of the month.
6-12-23 Attachment A
PUBLIC COMMENT
Mayor Ford explained the process for public comments and opened the Courtesy of the
Floor to Visitors. CC Bartle called each speaker to the podium.
Cindy Anderson suggested giving the Hanna Park land back to COJ. She expressed her
opinions and support for the splash pad.
Mayor Ford briefly explained the proper decorum for public comments during meetings.
Joseph Schwarz expressed his support for the splash pad.
Steve Piscitelli spoke about his experiences on the Mayor's Council on Health and Well -
Being and described a few of the takeaways from this committee that he feels could be
used towards the splash pad.
Greg Crocker Pastor of First Baptist AB, spoke about services his church provides.
Mayor Ford reminded everyone to address the Commission when making public
comments.
Chris Brophy expressed his opinions and concerns regarding the tennis and pickleball
courts located at Donner Park.
Regular City Commission
June 12, 2023
Ellen Glasser mentioned that she is in favor of the splash pad and expressed her support
for City staff.
Sarah Boren spoke about solid waste. She announced that ESC is planning a Howell
Park cleanup in partnership with the Friends of Howell Park tentatively on June 24, 2023.
She also mentioned that the ESC speaker series on the first Thursday of this month was
good. She expressed opinions on the pickleball and tennis courts at Donner Park.
Patti Allen expressed opinions about the Donner Park pickleball and tennis courts.
Barbara Diamond described her reasoning for wanting to convert the tennis courts at
Donner Park to pickleball courts.
Bruce Andrews spoke about the potential pickleball courts conversion at Donner Park.
Jane Wytzka shared concerns about construction happening near her home and shared
her ideas on what she would like to see happen moving forward.
James Roman spoke in support of the pickleball and tennis courts expansion at Donner
Park.
Garrett Callis spoke about his work with Jax Fray and the City.
Brinkley Harrell expressed his opinions and concerns regarding various City projects.
CC Bartle read the name and comment from the citizens who did not wish to speak as
follows:
Jen Stemack in favor of pro pickleball courts.
Dianna Sutton is in support to add more pickleball courts.
CC Bartle called more speakers to the podium.
Albert Kerber shared his opinions on the splash pad.
Ken Caudle expressed that he is neither for nor against potential pickleball courts and
expressed concerns regarding parking.
TJ Santiago expressed his opinions regarding potential pickleball and tennis court
expansion.
Rachel Young spoke in support of the splash pad.
Regular City Commission
June 12, 2023
3.
EMERGENCY RESOLUTION ADDED TO THE AGENDA
CM Gerrity and CA Gabriel explained the process for adding a Resolution to the agenda.
Resolution No. 23-21 is attached hereto and made part of this Official Record as
Attachment B.
6-12-23 Attachment B
MOTION: Resolution (No.) 23-21 for Levy Road Outfall Emergency Line to be put on the
agenda.
Motion: Bruce Bole
Second. Michael Waters
Curtis Ford
For
Bruce Bole (Moved By)
For
Michael Waters (Seconded By)
For
Candace Kelly
For
Jessica Ring
For
Motion passed S to 0.
CITY MANAGER REPORTS
3.A. Accept the 90 -Day Calendar (June - Aug. 2023)
Commissioner Bole asked if the budget meeting scheduled for August 24, 2023 would
be canceled if all business has been concluded, CM Gerrity confirmed that it would be
canceled if business has been concluded.
MOTION: Approve the 90 -Day Calendar.
Motion: Jessica Ring
Second. Bruce Bole
Curtis Ford
For
Bruce Bole (Seconded By)
For
Michael Waters
For
Candace Kelly
For
Jessica Ring (Moved By)
For
Motion passed S to 0.
3.13. Splash Pad
CM Gerrity gave a brief summary of potential splash pad funding options.
Regular City Commission
June 12, 2023
Commissioner Ring inquired about the remainder of funds left for the projected project
costs. CM Gerrity mentioned that there is a $165,000 match that was leftover from the
FRDAP (Florida Recreation Development Assistance Program) grant. CE Swann
clarified that the grant is $185,000. CM Gerrity mentioned that there will be a total of
$413,000 going towards the project.
Commissioner Kelly expressed that she is in favor of deferring the mural project.
Commissioner Bole shared that the he supports the splash pad. He spoke briefly about
liability concerns.
Commissioner Ring expressed support for the splash pad. She expressed that she was
reluctant to sign off on the bids received for the mural.
Commissioner Waters mentioned that he originally did not support the splash pad. He
does not want to spend anything on the mural. He now supports the splash pad.
Mayor Ford expressed gratefulness for the dialogue that has happened regarding the
splash pad. He will support the splash pad on the condition that the Commission gets a
report back after the first year regarding the parking. He also suggested not moving
forward on the mural this year.
There was a CONSENSUS to allow CM Gerrity to move forward with the condition that
they will not move forward on the mural
3.C. Surplus Land Sale
CM Gerrity provided an update as detailed in the agenda packet.
Commissioner Bole asked CM Gerrity what the City recommends. CM Gerrity
expressed that he would not keep the land.
Commissioner Waters expressed that he would sell the land.
Mayor Ford agreed with Commissioner Waters.
Commissioner Ring suggested that she likes the idea of giving it to Hanna Park in
exchange for a discounted rate for AB residents.
Mayor Ford suggested placing the land out for RFP. CA Gabriel explained that any of
the ways outlined in the staff report are all options.
There was a CONSENSUS from all except Commissioner Ring to place this out for bid.
3.D. Dora Street Update
Regular City Commission
June 12, 2023
CE Swann provided an update as detailed in the agenda packet and mentioned that he
would like to negotiate with the seller and also look at a potential storm water pond on
the property.
Mayor Ford mentioned that he is not in favor of acquiring land for purposes of owning
land but he does however, understand that this piece of land could be critical to the storm
water management system.
Commissioner Bole pointed out that it makes sense to see what the numbers are and
place out a bid.
Commissioner Ring asked how much the Selva Marina Preserve costed the City back in
2019. She wanted to know what the City owes on land that has already been bought. CM
Gerrity explained that this purchase is a 15 year note for $1.4 million with 11 more years
of payments. Mayor Ford asked if this property purchase had storm water functionalities.
CE Swann confirmed that it has some storm water storage capacities.
Mayor Ford asked how this would be funded. CM Gerrity advised that there are reserves
in water and sewer and suggested structuring an inter -departmental loan and set up a
payment schedule.
There was XONSENSIIS to allow CM Gerrity and CE Swann to proceed with
negotiations not to exceed $1.2 million that will be brought back for final approval from
the Commission.
3.F. Emergency Resolution
CE Swann explained Resolution No. 23-21 (which is attached hereto and made part of
this Official Record as Attachment B).
3.E. May 2023 Paid Parking and Parking Citation Stats
CM Gerrity explained as detailed in the agenda packet.
Commissioner Waters shared feedback he has received from residents and visitors. He
expressed his support for AB Police.
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Bole
• Expressed gratitude for the positive decisions made during tonight's meeting.
• Announced a Beaches Town Center Agency meeting on 6-13-23 and thanked the CM
for helping with sidewalks.
• Briefly spoke about the CM search and suggested coming up with the best three
candidates and move forward.
Commissioner Kelly
• Announced that June 12 is Women's Veterans Day.
• Spoke about the Juneteenth holiday.
Regular City Commission
June 12, 2023
Commissioner Ring
• Mentioned that she attended an event at Veterans Memorial Park and expressed
appreciation for the committee that put the event together.
• She asked if lights at Bull Park would make the tennis courts more accessible.
• Requested a recycling update. Mayor Ford mentioned that he would speak about this
issue.
Commissioner Waters
• Mentioned that the traffic was handled well during the Memorial Day event this year
• Expressed his excitement for the upcoming Safety, Traffic and Parking (STOP)
Committee.
Mayor Ford
• Announced that all five Commissioners attended the Veterans Memorial Park event
along with a variety of AB staff.
• He thanked citizens for bringing their concerns to the Commission regarding the GFL
contract. He also mentioned that GFL will charge the same rate per recycling toter based
on the number of toters requested by the condominium.
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
5.A. City Manager Search Update
CM Gerrity recapped his thought process for CM candidates moving forward: Receive
names from the Commissioners, get in touch with each individual and, do zoom
interviews individually. He mentioned that he would like the Commission to bring back
three finalist to the next meeting. He also mentioned that he forwarded three candidates
to the Commissioners and also provided them with a resume at all of their places (which
is attached hereto and made part of this Official Record as Attachment Q.
CM Gerrity suggested taking a hard look at the salary range. He also suggested a housing
stipend. He mentioned that an RFP was put together but he feels that it's not necessary
to engage a search firm. He suggested a maximum of five interviews, individually.
Mayor Ford expressed his hopes for the Charter Revision Committee (CRC) to change
the Charter to allow the CM to live outside of the City limits, a potential radius of a
couple miles. He mentioned that he is in favor of a housing allowance to be paid only if
the CM lives in AB, given that the Charter is amended.
Commissioner Bole expressed support for the salary increase.
There was a CONSENSUS to authorize CM Gerrity to change the CM posting salary
range to $190,0004225,000. Assuming that the Charter is modified and the CM lives in
AB, a housing allowance of $24,000 per year will also be included.
CM Gerrity requested the names of candidates to interview for the CM position.
Commissioner Bole
Gary (Mike) New and David Strohl
Regular City Commission
June 12, 2023
6.
7.
8.
Commissioner Kelly
Gary (Mike) New and David Strohl
Commissioner Ring
Gary (Mike) New, David Strohl, Charles Jackson and, Chip (Charles) Drysdale.
CM Gerrity read off the names for the record
David Strohl, Gary (Mike) New, Pat Oman, Troy Bell and, John Barkley.
Mayor Ford
Gary (Mike) New and Chip Drysdale
Mayor Ford indicated that he would like to have five candidates interviewed.
CM Gerrity mentioned that he will move forward with Gary (Mike) New and David
Strohl and keep the Commissioners updated of any new applications that come in that
he feels would be worth interviewing.
6-12-23 Attachment C
CONSENT AGENDA
6.A. Authorize the Mayor to sign the DR4673-Z3708 Subgrant Agreement.
MOTION. Approve (item 6A as written) consent agenda as written.
Motion: Bruce Bole
Second: Candace Kelly
Curtis Ford For
Bruce Bole (Moved By) For
Michael Waters For
Candace Kelly (Seconded By) For
Jessica Ring For
Motion passed 5 to 0.
COMMITTEE REPORTS
None.
ACTION ON RESOLUTIONS
8.A. RESOLUTION NO. 23-19
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID #2223-06 FOR THE MILLING AND PAVING 2023 PROJECT.
Regular City Commission
June 12, 2023
Mayor Ford read the title of the resolution.
PWD Williams explained the resolution and answered questions from the Commission.
MOTION: Pass (Approve) 23-19 (Resolution No. 23-19).
Motion: Bruce Bole
Second. Candace Kelly
Curtis Ford
For
Bruce Bole (Moved By)
For
Michael Waters
For
Candace Kelly (Seconded By)
For
Jessica Ring
For
Motion passed S to 0.
8.B. RESOLUTION NO. 23-20
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA, REPEALING AND REPLACING RESOLUTION NO. 23-11
ESTABLISHING THE SAFETY, TRAFFIC AND PARKING COMMITTEE;
ADOPTING THE COMMITTEE PURPOSE; ADOPTING CERTAIN
PROVISIONS GOVERNING THE COMMITTEE; ESTABLISHING CITY
STAFF ADMINISTRATIVE SUPPORT; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mayor Ford read the title of the resolution. He also read the names of the Committee
members as listed in the resolution.
MOTION: Approve Resolution No. 23-20.
Motion: Michael Waters
Second. Bruce Bole
Commissioner Kelly inquired about staff support. Mayor Ford clarified that DCM Hogencamp
will be the staff liason for this Committee.
Curtis Ford
For
Bruce Bole (Seconded By)
For
Michael Waters (Moved By)
For
Candace Kelly
For
Jessica Ring
For
Motion passed S to 0.
8.C. RESOLUTION NO. 23-21
Regular City Commission
June 12, 2023
9.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE EMERGENCY FUNDS FOR CLEARING THE LEVY
ROAD OUTFALL PIPELINE; AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
CM Gerrity briefly discussed the resolution (which is attached hereto and made part of
this Official Record as Attachment A).
MOTION: Approve Resolution No. 23-21.
Motion: Michael Waters
Second. Candace Kelly
Curtis Ford
For
Bruce Bole
For
Michael Waters (Moved Bh)
For
Candace Kelly (Seconded 41)
For
Jessica Ring
For
Motion passed 5 to 0.
ACTION ON ORDINANCES
9.A. ORDINANCE NO. 55-23-38, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA
INCREASING MONTHLY SANITATION RATES BY 16.63% BY AMENDING
CHAPTER 16, SOLID WASTE AND RECYCLING, ARTICLE I, SOLID WASTE
DEFINITIONS AND PROCEDURES, SECTION 16-10 FEES FOR
COLLECTION; PROVIDING FOR INTENT; PROVIDING FOR ADOPTION
OF THE NEW RATES; PROVIDING FOR SEVERABILITY; AND PROVIDING
FOR AN EFFECTIVE DATE.
Mayor Ford read the title of the ordinance.
CM Gerrity explained the ordinance as detailed in the agenda packet and a chart (which
is attached hereto and made part of this Official Record as Attachment D).
6-12-23 Attachment D
MOTION. Approve Ordinance (No.) 55-23-38 (on first reading).
Motion: Jessica Ring
Second: Michael Waters
Opened for Public Comment
Regular City Commission
June 12, 2023
Sarah Boren inquired about the cost of trash pickup. CM Gerrity explained that the City has
subsidized trash pickup for the last 21 months and that it will cost GFL $19.46 to pick up per
residence plus $1.56 to replenish the City's fund.
Brinkley Harrell mentioned that he forwarded his last three emails regarding this topic to the
City Clerk's Office. He expressed concerns regarding citizens being overcharged in the past.
Commissioner Bole made another motion, Commissioner Waters made a second.
Curtis Ford
For
Bruce Bole
For
Michael Waters (Seconded By)
For
Candace Kelly
For
Jessica Ring (Moved By)
For
Motion passed 5 to 0.
10. MISCELLANEOUS BUSINESS
None.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
None.
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
CM Gerrity
• Wished his wife a Happy Birthday.
• Opined to Mayor Glasser's comments and acknowledged that citizen input has changed
due to social media. He expressed that he would like for public comment to continue to
be civil and respectful.
Commissioner Bole
• Spoke about FD Burns and expressed that City staff does a great job.
Commissioner Kelly
• Encouraged everyone to watch out for pedestrians.
Commissioner Ring
• Thanked Commissioner Waters for his prayer.
Thanked the STOP Committee citizens chosen and those that applied as well.
Commissioner Waters
• Expressed that he felt good about decisions made during the meeting.
• Spoke about FD Burns and expressed that she will be missed.
• He mentioned that the Commission has some decisions to make moving forward
regarding the CM position.
Mayor Ford
• Represented the City in the Coaches fundraising baseball tournament at Jack Russell
and that his team won.
Regular City Commission
June 12, 2023
13. ADJOURNMENT
The meeting adjourned at 9:17 p.m.
Attest:
rl"-
Larayij-'a Nichols, Deputy City Clerk
Date Approved: % — 10 — Z-31
/X"I
M14'"4 j
Curtis Ford, M yor
Regular City Commission
June 12, 2023
CITY OF ATLANTIC BEACH
Audit Results for the
Fiscal Year Ended
September 30, 2022
p 1
Attachment A to
6-12-23 Minutes
PURVIS
GRAY
agement—What Did We C
Financial Audit
Financial Statements and Independent Auditor's Report
Internal Controls and Compliance Affecting
Financial Reporting
Examination of Compliance with Florida Statute on Investment of
Public Funds
Examination of Compliance for the U.S. Treasury Coronavirus State
and Local Recovery Funds Program (CSLFRF)
Attachment A to
Auditor's Reports 6-12-23 Minutes
Auditor's Opinion on Financial • Fairly stated in all material respects
Statements and Notes • Unmodified Opinion ("Clean" Opinion)
Internal Control, Compliance, and
Other Matters required to be
reported under Government Auditing
Standards
Compliance with F.S. 218.415
Examination Report on ARPA
• One significant deficiency in internal control over financial reporting
• No material instances of noncompliance or other matters
• The City complied, in all material respects, with compliance
requirements for local government investments
• The City complied, in all material respects, with compliance
requirements noted in the CSLFRF Section of the 2022 Compliance
Supplement
PURVIS
GRAY
Attachment A to
Auditor's Reports 6-12-23 Minutes
Management Letter in accordance • No current year findings or recommendations
with Chapter 10.550, Rules of the • No finding of financial emergency
Auditor General
PURVIS
GRAY
Attachment A to
Significant Estimates and Judgments s_,2.23Minutes
• Depreciation Expense and Accumulated Depreciation
• Allowance for Uncollectible Accounts
• Compensated Absences Liability
• Net Pension Liability, Expense and Related Deferred Outflows and Inflows of Resources
• Net OPEB Liability, Expense and Related Deferred Outflows and Inflows of Resources
• Lease Receivable and Deferred Inflows of Resources for Leases that the City is a Lessor
PURVIS
G R AY
Attachment A to
Significant Audit Matters 6-12-23 Minutes
Accounting Policies GASB 87, Leases implemented in the current year
• No transactions noted for which there is a lack of authoritative
guidance
Financial Statement Disclosures • The disclosures are neutral, consistent, and clear
• Significant disclosures: Pension Plans
Adjustments Detected by the Audit Audit adjustment of 430k to correct accounts payable — See IC finding,
Process no other material audit adjustments
Difficulties Encountered in No significant difficulties encountered in dealing with management or
Performing the Audit performing the audit
URVIS
GRAY
Financial Highlights —General Fund
Revenues
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Other
Total Revenues
Expenditures
General Government
Public Safety
Transportation
Culture and Recreation
Capital Outlay
Total Expenditures
Net Transfer In (Out)
2022 2021 Change
8,009,856
7,620,288
389,568
1,097,637
789,254
308,383
2,740,162
2,388,315
351,847
847,851
963,957
(116,106)
234,136
57,838
176,298
(106,621)
(82,877)
(23,744)
$ 12,823,021 $
11,736,775 $
1,086,246
3,012,693
2,741,504
271,189
6,816,042
6,682,464
133,578
1,503,867
1,247,340
256,527
1,491,759
1,089,282
402,477
751,127
523,464
227,663
$ 13,575,488 $
12,284,054 $
1,291,434
$ 2,564,997 $
1,491,329 $
1,073,668
Attachment A to
6-12-23 Minutes
PURVIS
GRAY
Attachment A to
Financial Highlights —General Fund 6-12-23 Minutes
Total Assets
Total Liabilities
Fund Balance
Nonspendable
Assigned
Unassigned
Total Fund Balance
2022
$ 10,571,747 $
$ 807,749 $
2021
Change
8,790,233 $ 1,781,514
838,765 $ (31,016)
91,906 77,297 14,609
5,515,325 4,068,880 1,446,445
4,156,767 3,805,291 351,476
$ 9,763,998 $ 7,951,468 $ 1,812,530
PURVIS
GRAY
Attachment A to
Financial H— Enterprise Funds 6-12-23 Minutes
Revenues
Utilities
Stormwater
Sanitation
Building Code Enforcement
Total Revenues
Expenses
2022
10,575,661
909,139
2,023,972
473,873
$ 13,982,645
2021
Change
9,842,455
733,206
898,242
10,897
1,946,377
77,595
474,977
(1,104)
$ 13,162,051 $
821,698
Personnel
2,333,190
2,574,572
(241,382)
Other Operating Costs
4,052,701
4,761,369
(708,668)
Intergovernmental Charges
1,807,939
1,690,011
117,928
Depreciation
2,482,375
2,586,982
(104,607)
Total Expenses
$
10,676,205
$
11,612,934
$
(936,729)
Nonoperating Revenue (Expense)
$
(665,760)
$
(540,452)
$
(125,308)
Chng in NP Before Capital Contributions
$
2,640,680
00:
Development Charges & Capital Grants
$
972,038
$
312,759
$
659,279
Net Transfers In (Out)
$
496,886
$
(1,480,254)
$
1,977,140
Change -in Net Position
$
4,109,604
PURVIS
GRAY
Attachment A to
Financial H— Enterprise Funds 6-12-23 Minutes
PURVIS
GRAY
2022
2021
Change
Assets
Current Assets
17,139,248
14,351,222
2,788,026
Restricted Assets
2,825,069
2,122,551
702,518
Net Pension Asset
590,793
-
590,793
Lease Receivable
930,926
-
930,926
Capital Assets
32,755,001
33,996,468
(1,241,467)
Deferred Outflows
773,416
1,166,970
(393,554)
Total Assets and Deferred Outflows
$
55,014,453
$
51,637,211
$
3,377,242
Liabilities
Current Liabilities
3,375,841
2,945,000
430,841
Non-current Bonds, Notes and Other
9,618,829
11,366,275
(1,747,446)
Pension and OPEB
108,043
1,419,579
(1,311,536)
Deferred Inflows
1,961,871
66,092
1,895,779
Total Liabilities and Deferred Inflows
$
15,064,584
$
15,796,946
$
(732,362)
Net Position
Net Investment in Capital Assets
22,748,281
22,307,257
441,024
Restricted
2,455,901
2,250,323
205,578
Unrestricted
14,745,687
11,282,685
3,463,002
Total Net Position
$
39,949,869
$
35,840,265
$
4,109,604
PURVIS
GRAY
Attachment A to
Financial Highlights — Pensions 6-12-23 Minutes
Additions
Contributions
Investment Earnings
Total Additions
Deductions
Benefit Payments
Administrative Expenses
Total Deductions
Investment Rate of Return
General Police
1,181,714
1,101,873
(4,081,483)
(2,535,546)
$ (2,899,769) $
(1,433,673)
1,504,566
815,563
45,210
41,745
$ 1,549,776 $
857,308
-16.01% -14.98%
PURVIS
G R AY
Attachment A to
Financial Highlights — Pensions 6-12-23 Minutes
Funded % at 9/30/22 86.3% 83.5%1
PURVIS
G R AY
General
Police
Assets
Cash and Investments
22,278,551
14,331,538
Other Assets
29,599
18,044
Total Assets
$
22,308,150
$
14,349,582
Total Liabilities
$
260,859
$
5,300
Net Assets Held for Pension Benefits
$
22,047,291
$
14,344,282
Total Pension Liability at 9/30/22
$
25,540,642
$
17,179,024
Funded % at 9/30/22 86.3% 83.5%1
PURVIS
G R AY
Attachment A to
6-12-23 Minutes
RVi GRAY
CERTIFIED PUBLIC ACCOUNTANTS
purvisgray.com
Attachment B to
6-12-23 Minutes
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Resolution No.23-21 For The Levy Road Outfall Line Emergency Repairs
SUBMITTED BY: Troy Stephens, Public Utilities Director /'-
TODAY'S DATE: June 12, 2023
MEETING DATE: June 12, 2023
BACKGROUND: The outfall pipeline carries treated effluent from the wastewater treatment
facility to the St. Johns River for disposal. There are two clogs of unknown origin for approximately 400
feet along the line on Levy Road. A contractor attempted to inspect and clear the line, but was
unsuccessful due to the pipe being completely blocked.
Staff has reached out to other contractors, and is currently awaiting several quotes, but would need to set
aside approximately $200,000 to cover the costs of the work.
With hurricane season upon us, this clog could potentially create a flooding situation at the wastewater
treatment plant, as the overflow could not be sent out during an influx of rain water.
Also, the utilities department is attempting to clear out a well, and the outfall line cannot be effectively
used to drain this well because of this clog.
BUDGET: The funds for this work would come from the wastewater treatment account 410-5508-
535-6300.
RECOMMENDATION: Authorize the City Manager to approve the funds and execute contracts and
purchase orders in the estimated amount of $200,000 to provide this emergency service.
ATTACHMENT(S): 1) Resolution No. 23-21
REVIEWED BY CITY MANAGER:
Attachment B to
6-12-23 Minutes
RESOLUTION NO. 23-21
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING
THE EMERGENCY FUNDS FOR CLEARING THE LEVY ROAD OUTFALL PIPELINE;
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE
ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, in May, 2023, staff hired a contractor, GPH Services, to televise approximately 366 linear
feet of 21" clay pipe, and clear a blockage in the outfall pipeline along Levy Road; and
WHEREAS, the contractor could not perform the root removal due to heavy intrusion; and
WHEREAS, this work is considered an emergency and funds are needed quickly due to hurricane season
and the potential for an influx of water that cannot be handled by the wastewater treatment facility if this line
remains blocked; and
WHEREAS, staff has requested and is currently awaiting several other quotes; and
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows:
Section 1. The City Commission hereby authorizes the City Manager to execute contracts and purchase
orders for emergency work in the estimated amount of $200,000 for televising and clearing of the outfall pipeline
along Levy Road and;
Section 2. The City Commission hereby appropriates funds from City's Public Utilities Fund for this
purpose.
Section 3. The City Commission hereby authorizes the City Manager to execute contracts and purchase
orders in accordance with and as necessary to effectuate the provisions of this Resolution;
Section 4. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 12`h day of June, 2023.
Curtis Ford, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Jason R. Gabriel, City Attorney
Attachment C to
6-12-23 Minutes
Contact Information -- Person ID: 2922992
Name: Charles M Jackson Address: 5100 Camber Lane
Apt. 5107
Augusta, Georgia 30909 US
Home Phone: (704) 293-8788 Alternate Phone: 252.578.7364
Email: cmjresume@yahoo.com Notification Preference: Email
I Former Last Name: Jackson
Personal Information
Driver's License: Yes, North Carolina , 8590325 , Class C
Can you, after employment, submit proof of your Yes
legal right to work in the United States?
What is your highest level of education? Master's Degree
Preferences
Objective
Results -driven, detailed government manager with expertise In: Fiscal Analysis, Performance
Measurement, Healthcare Policy, Community Development, Inter -agency Service Coordination and
Project Management. Background includes special appointments to statewide IT projects, legislative
appropriation committees, and awards for innovative teaching methods in undergraduate education.
Education
Work Experience
Did you
Deputy Administrator
graduate: Yes
5/2021 - Present
Major/Minor:
College/ University
Public
Graduate School
Administration
Univ. of NC -Charlotte
Units
8/2000 - 5/2003
Completed: 40
Charlotte, North Carolina
Semester
Degree
Received:
Master's
Work Experience
Did you
Deputy Administrator
graduate: Yes
5/2021 - Present
Major/Minor:
College/ University
Sociology
Fayetteville State Univ.
Units
1/1994 - 12/1996
Completed:
Fayetteville, North Carolina
120 Semester
(706) 821-2300
Degree
Received:
Bachelor's
Work Experience
Deputy Administrator
Hours worked
5/2021 - Present
per week: 40
Monthly
City of Augusta -Richmond County
Salary:
535 Telfair Street
$12,000.00
Augusta, Georgia 30901
# of
(706) 821-2300
Employees
Supervised:
2000
Name of
Supervisor:
Attachment C to
6-12-23 Minutes Odie Donald -
County
Administrator
May we
contact this
employer? No
Duties
*Manage and coordinate the daily operation of various departments (and services) of consolidated
city/county government, including Engineering, Utilities, Solid Waste, Home and Community
Development Parks and Recreation, Fire, etc.
*Managed dozens of multi -million -dollar projects related to neighborhood revitalization
*Managed dozes of multi -million -dollar engineering, utility projects
*Managed major site improvements to the county landfill
*Revamped Open Records Request Program to include new Records Officer, policies and procedures
*Lead point of contact for all legislative committees and subcommittees
*Lead point of contact for all external stakeholders, including civic and business leaders
Reason for Leaving
Still employed
Duties
*Manage and coordinate the daily operation of various departments (and services) of county
government, including Finance, Tax Administration, Planning & Zoning, Emergency Management, Public
Works, Economic Development, Human Resources, etc.
*Oversee the preparation and administration of the annual budget: $36M General Fund/Operating
Budget, $4M Water & Sewer Fund and $3M Solid Waste Fund.
*Creation of first-time $500,000 Revolving Loan Fund to assist small businesses maintain working
capital and minimum inventory (Economic Stimulus Package)
*Creation of new Tax Delinquent Payment Program to offer financial flexibility to residents with
delinquent accounts.
*Manage resident suggestions and/or complaints to determine how issues can be solved or improved,
eProject Management of Proposed County Courthouse
eCreation of Tax Repayment Relief Program
*Establishment of Tax Foreclosure Program
Reason for Leaving
Career Advancement
Council Budget Analyst
2/2017 - 6/2019
Hours worked
per week: 40
Monthly
Hours worked
per week: 40
Monthly
Salary:
$9,200.00
# of
County Manager
Employees
6/2019 - 4/2021
Supervised:
300
Northampton County Governbment
Name of
9467 NC 305
Supervisor:
Jackson, North Carolina 27845
Charles Tyner
252.5787364
Chairman,
Board of
Commissioners
May we
contact this
employer? Yes
Duties
*Manage and coordinate the daily operation of various departments (and services) of county
government, including Finance, Tax Administration, Planning & Zoning, Emergency Management, Public
Works, Economic Development, Human Resources, etc.
*Oversee the preparation and administration of the annual budget: $36M General Fund/Operating
Budget, $4M Water & Sewer Fund and $3M Solid Waste Fund.
*Creation of first-time $500,000 Revolving Loan Fund to assist small businesses maintain working
capital and minimum inventory (Economic Stimulus Package)
*Creation of new Tax Delinquent Payment Program to offer financial flexibility to residents with
delinquent accounts.
*Manage resident suggestions and/or complaints to determine how issues can be solved or improved,
eProject Management of Proposed County Courthouse
eCreation of Tax Repayment Relief Program
*Establishment of Tax Foreclosure Program
Reason for Leaving
Career Advancement
Council Budget Analyst
2/2017 - 6/2019
Hours worked
per week: 40
Monthly
City of Richmond
900 East Broad St.
Richmond, Virginia 23223
8046466053
Attachment C to
6-12-23 Minutes
Salary:
$6,500.00
# of
Employees
Supervised: 0
Name of
Supervisor:
Meghan Brown
- Deputy Chief
of Staff
May we
contact this
employer? Yes
Duties
• Revenue and expenditure analysis of the City's annual and operating budgets.
• Evaluate the fiscal impact of legislative proposals. (Refunding bonds, Performance -Based Budgeting,
Tax -Increment Financing, Affordable Housing, School Construction, and more).
• Analyze economic development proposals (ex. Tax Increment Finance, development agreements and
project performance).
• Analyze the fiscal impact of actual and proposed changes in City agency programs.
• Assist the Council in setting budget priorities and recommending allocations based on performance.
• Analyze tax abatement (rehabilitated structure) and city-wide tax deferral programs to determine the
fiscal impact on the City.
• Analyze methods to reform the development approval process (permits, etc.).
• Conduct monthly and quarterly financial and performance reviews and submitting reports to the
Council.
Reason for Leaving
Career Advancement to become County Manager of Northampton County
Hours worked
Duties
*Preparation, monitoring and maintenance of annual budget (base budget/supplemental requests)
*Develop business case proposals cost and revenue estimates for all programs
*Manage department budget through PeopleSoft Financial Software
*Management budget transfers, amendments, requisitions, purchase orders
*Performance measurement analytics and reporting for program services
*Monthly tracking of current year budget targets
*Developed over 50 key performance indicators (KPIs) for department programs
*Review and approve requisitions, budget transfers
•Establish bench -marking relationships with 15 municipalities with similar economic profile
*Create 3 -year Key Performance Indicator Trend Monitoring Report
*Develop department business plan (required for department budget submission process)
*Co -lead on City of Raleigh Indirect Cost Plan Vendor Selection Committee
*Maintain department IT leased equipment database (account codes, etc.)
per week: 40
Monthly
Salary:
Budget Analyst
$5,000.00
6/2015 - 1/2017
# of
Employees
City of Raleigh Government
Supervised: 2
https://www.raleighnc.gov/home/content/Departments/Articles/HumanResources.html Name of
222 W. Hargett St.
Supervisor:
Raleigh, North Carolina 27601
David
919-996-3315
Scarborough -
919-996-4281
May we
contact this
employer? No
Duties
*Preparation, monitoring and maintenance of annual budget (base budget/supplemental requests)
*Develop business case proposals cost and revenue estimates for all programs
*Manage department budget through PeopleSoft Financial Software
*Management budget transfers, amendments, requisitions, purchase orders
*Performance measurement analytics and reporting for program services
*Monthly tracking of current year budget targets
*Developed over 50 key performance indicators (KPIs) for department programs
*Review and approve requisitions, budget transfers
•Establish bench -marking relationships with 15 municipalities with similar economic profile
*Create 3 -year Key Performance Indicator Trend Monitoring Report
*Develop department business plan (required for department budget submission process)
*Co -lead on City of Raleigh Indirect Cost Plan Vendor Selection Committee
*Maintain department IT leased equipment database (account codes, etc.)
Attachment C to
•Completion of Lean Six Sigma Yellow Belt Tr67Jip'f-23 Minutes
•Draft position descriptions forms for reclassified and new positions
*Monitor contract performance of department vendors
*Completed National Incident Management System (NIMS) Training May 2016
Reason for Leaving
Career Advancement with City of Richmond, VA.
Duties
• Manager of the At -Risk Case Management (Fee -for -Service) Program ($13M budget)
• Finance Analyst (fiscal analysis) for PACE Program ($60M budget)
• Lead Program Designer CAP -Choice Program Waiver
• Health Policy Analyst for Adult Care Home Program ($120M budget)
• Program Administrator for Medicaid Administrative Claiming (MAC) Initiative
• Provide leadership in setting program goals and objectives of long-term care, managed care and fee-
for-service health programs
• Analyze and evaluated financial and programmatic performance issues; made recommendations for
improvement
• Develop automated data reports and performance metrics to evaluate quality of care and program
expenditures
• Develop knowledge of federal and state law and policies impacting health programs
• Interpret federal and state statutes for division -wide programs
• Prepare and collected data to project/forecast short and long-term program expenditures, used in
budget(fund) requests/worksheets
• Develop dashboards to collect and analyze historical utilization and program expenditure data (based
on key performance indicators)
• Monitor program budgets and utilization data throughout the fiscal year
• Develop organizational impact studies/issue papers for administrative and operational/ business
processes
• Draft administrative rulemaking procedures and activities for health programs
• Statistical analysis of service claims for long-term and managed care health programs
• Serve as liaison on stakeholder committees with public, private and civic groups
• Research best practices to develop recommendations to improve business processes and reduce costs
• Creating, managing, and monitoring contracts
• Ensure compliance with Federal healthcare law, regulations and procedures
• Respond to requests by the N.C. General Assembly and Office of the DHHS Secretary
• Conduct formative and summative evaluation projects/audits of programs
• Monitor funded private providers and public agencies for compliance with relevant state and federal
regulations
Reason for Leaving
Career Advancement Opportunity as City of Raleigh budget analyst.
Hours worked
per week: 40
Monthly
Salary:
$4,500.00
Senior Policy Analyst- Program Manager
# of
1/2007 - 5/2015
Employees
Supervised: 0
N.C. Div. of Medical Assistance
Name of
1985 Umstead Dr.
Supervisor:
Raleigh, North Carolina 27609
Julie Budzinski
(919) 855-4264
- Program
Director
May we
contact this
i
employer? Yes
Duties
• Manager of the At -Risk Case Management (Fee -for -Service) Program ($13M budget)
• Finance Analyst (fiscal analysis) for PACE Program ($60M budget)
• Lead Program Designer CAP -Choice Program Waiver
• Health Policy Analyst for Adult Care Home Program ($120M budget)
• Program Administrator for Medicaid Administrative Claiming (MAC) Initiative
• Provide leadership in setting program goals and objectives of long-term care, managed care and fee-
for-service health programs
• Analyze and evaluated financial and programmatic performance issues; made recommendations for
improvement
• Develop automated data reports and performance metrics to evaluate quality of care and program
expenditures
• Develop knowledge of federal and state law and policies impacting health programs
• Interpret federal and state statutes for division -wide programs
• Prepare and collected data to project/forecast short and long-term program expenditures, used in
budget(fund) requests/worksheets
• Develop dashboards to collect and analyze historical utilization and program expenditure data (based
on key performance indicators)
• Monitor program budgets and utilization data throughout the fiscal year
• Develop organizational impact studies/issue papers for administrative and operational/ business
processes
• Draft administrative rulemaking procedures and activities for health programs
• Statistical analysis of service claims for long-term and managed care health programs
• Serve as liaison on stakeholder committees with public, private and civic groups
• Research best practices to develop recommendations to improve business processes and reduce costs
• Creating, managing, and monitoring contracts
• Ensure compliance with Federal healthcare law, regulations and procedures
• Respond to requests by the N.C. General Assembly and Office of the DHHS Secretary
• Conduct formative and summative evaluation projects/audits of programs
• Monitor funded private providers and public agencies for compliance with relevant state and federal
regulations
Reason for Leaving
Career Advancement Opportunity as City of Raleigh budget analyst.
Attachment C to
6-12-23 Minutes
Hours worked
per week: 12
Monthly
Salary:
$2,000.00
Adjunct Professor
# of
1/2005 - 12/2006
Employees
Supervised: 0
Shaw Univ.
Name of
118 East. South St.
Supervisor:
Raleigh, North Carolina 27601
Joyce King -
(704) 932-4614
Program
Director
I
May we
contact this
employer? Yes
Duties
• Provided instruction to students in courses including Economics, Human Resource Management and
Marketing
• Co -manage Student Advisory Council
• Teach a variety of courses (may include daytime, evening, weekend or off -campus components)
• Participate in the departmental and college communities through a variety of activities (e.g.,
curriculum development, service on committees, student life activities, etc.)
• Developed skills to remain current with subject matter and instructional methodology
• Recognized by staff/students as 2005 most challenging instructor for provocative teaching methods
Reason for Leaving
Adjunct status
Certificates and Licenses
Skills
Office Skills
Typing: 65
Data Entry: 0
'Additional Information
City of Atlantic Beach has chosen not to collect this information for this job posting.
References
Professional
Lawrence, Dr. William
Medical Director
240.305.5747
charles.jackson nhcnc.net
Professional
Williams, Charles
Agency Asst. Director
919.855.3465
Charles Williams(&dhhs nc.00v_
Professional
Horton, Kris
Administrator with the NC Department of Health and Human Services
170 Brick City Rd.
919.802.7785
cmjres,m ahoo.com
Attachment C to
Professional 6-12-23 Minutes
Philliams, Andrea
Program Manager
170 Brick City Rd.
919.489.7403
ghArjjack0yahoo,com
Professional
Martin, Andrew
Assistant Director
856 NC 308
919.796.5875
�jresume gmail.com
Resume
Text Resume
Attachments
I
Attachment File Name File Type Created
� BY
Resume.doc Resume.doc Resume Job Seeker
Agency -Wide Questions
i
1. Q: Do you use or have you used tobacco products within the past twelve months?
I
A: No
2. Q: Are you currently authorized to work in the United States without current or future
sponsorship from the City of Atlantic Beach? Verification required.
A: Yes
3. Q: Have you ever been employed by the City of Atlantic Beach? If yes, please select your
department from the list below. If you are not a former employee, please select N/A.
A: N/A Not a former employee
4. Q: Have you ever been convicted of a felony?
A: No
S. Q: If yes, please explain the type of crime, date of conviction and penalty.
A:
i6. Q: Do you have reliable transportation to and from work?
A: Yes
7. Q: Do you consent to the City of Atlantic Beach conducting reference checks, educational
and employment verification and a background check?
A: Yes
8. Q: Do you have any relatives working for the City of Atlantic Beach?
A: No
9. Q: If yes, please give their name(s) and relationship(s).
A:
At�t�ac2hsment C to
10. Q: Are you a military veteran of the U2t-ell �IMMmed Forces?
A:
11. Q: Do you qualify for Veteran's Preference under Florida Statute 295.085 ? Verification
(DD -214 and a VA disability certification, if applicable) must be submitted with your
application in the attachments section.
A: No
12. Q: If this position requires driving, please provide your drivers license number and state of
issue.
s
A:
13. Q: Are you currently a resident of the City of Atlantic Beach?
A:
14. Q: Where did you first hear about this opportunity?
i
A:
15. Q: If you answered Other for the previous question, please describe where.
i
A:
Attachment D to
6-12-23 Minutes
Residential Curbside Collection -- Monthly Costs to City (City Pays) and Monthly Residential Charge (City Collects)
8/1/2021
5/1/2022
10/1/2022
6/1/2023
10/1/2023
*
**
Collection
$8.43
$8.43
$9.03
$9.03
$9.64
Fuel
$2.42
$3.71
$3.71
$3.22
$3.22
Disposal
$6.60
$6.60
$6.60
$6.60
$6.60
Increase/
Decrease
$1.29
$ 0.60 (7.1%)
-$0.49
$0.61 (6.7%)
City
Pays
GFL
17.45
18.74
19.34
18.85
19.46
Plus 8% *
$1.56
Collects
From
Customer
18.02
18.02
18.02
18.02
21.02 **
% Change
16.63%
8% added for additional solid waste collection function expenses, plus reserves
New City rate as of 7-1-2023 is $19.46 plus 8%** ($1.56) = $21.02 -- A 16.63% increase