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7-20-23 Safety, Traffic and Parking Committee Agenda City of Atlantic Beach Agenda Safety, Traffic and Parking Committee Meeting Thursday, July 20, 2023 - 6:00 p.m. City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 Page(s) 1. CALL TO ORDER AND ROLL CALL 2. CONSIDERATION OF APPROVAL OF MINUTES 2.A. Approve minutes of the July 5, 2023 Safety, Traffic and Parking Committee Meeting 7-5-23 Safety, Traffic and Parking Committee Draft Minutes 3 - 19 3. COURTESY OF THE FLOOR TO VISITORS 4. DISCUSSION ABOUT REGULAR MEETING TIME/DAY 5. REPORT ON THE CITY'S AWARD OF A FEDERAL SAFE STREETS AND ROADS FOR ALL GRANT TO DEVELOP A COMPREHENSIVE SAFETY ACTION PLAN (DEPUTY CITY MANAGER) 5.A. Safe Streets for All Action Plan Grant Application Safe Streets for All Action Plan Grant Application 21 - 37 5.B. Safe Streets for All Action Plan Grant Overview Safe Streets for All Overview 39 - 40 6. BRAINSTORMING SESSION ON SAFETY, TRAFFIC AND PARKING (FULL COMMITTEE) 7. PRIORITY-SETTING EXERCISE (FULL COMMITTEE) 8. ITEMS FOR NEXT AGENDA 9. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live Any person wishing to speak to the Safety, Traffic and Parking (STOP) Committee at this meeting should submit a request prior to public comment. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Page 1 of 40 Safety, Traffic and Parking Committee - 20 Jul 2023 In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 at least three business days prior to the meeting. Page 2 of 40 Safety, Traffic and Parking Committee July 5, 2023 MINUTES Safety, Traffic and Parking Committee Meeting Wednesday, July 5, 2023 - 6:00 PM Commission Chamber Present: Ken Caudle, Chair Richard Arthur, Member Kelly Fanning, Member Brinkley Harrell, Member James Johnson, Member Frederick Jones, Member Grace Neville, Member John Reich, Member Michael Tari, Member Also Present: Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) 1. CALL TO ORDER AND ROLL CALL 2. WELCOME/INTRODUCTIONS Chair Caudle welcomed the group and each committee member made self-introductions. 3. CITY ATTORNEY OVERVIEW ON ETHICS, GOVERNMENT-IN-THE-SUNSHINE City Attorney Gabriel presented the overview on government-in-the-sunshine/open meetings; public records; and ethics. The Committee asked the City Attorney questions and discussed various elements of the overview. (Public Records and Sunshine Laws Presentation is attached). Public Records and Sunshine Laws 4. COURTESY OF THE FLOOR TO VISITORS • Pam McCrary asked about the Committee's process for allowing public input, and suggested the committee consider setting aside time at the end of meetings for public comment. • Jennifer Lagner thanked the Committee members for volunteering to serve. 5. COMMITTEE MEMBER OPENING COMMENTS Each committee member provided an overview about the reason they chose to serve on the committee. 6. DISCUSSION ABOUT COMMITTEE CHARGE, PARAMETERS, OBJECTIVES AND ROADMAP Page 1 of 17 Agenda Item #2.A. 20 Jul 2023 Page 3 of 40 Safety, Traffic and Parking Committee July 5, 2023 A discussion was held. Deputy City Manager Hogencamp will report back to the committee regarding whether committee members can participate in the meetings remotely. Deputy City Manager Hogencamp distributed a Sample Committee Recommendation Template (attached). Sample Commitee Recommendation Template 7. ELECTION OF VICE CHAIR AND SECRETARY Fred Jones was elected Vice Chair; Grace Neville was elected Secretary. Both votes were unanimous. 8. DISCUSSION ABOUT REGULAR MEETING TIME/DAY Following a discussion, the next meeting was set for Thursday, July 20. The committee is considering meeting on the third Thursday of each month. Deputy City Manager Hogencamp reported that the third Wednesdays and fourth Thursdays of each month are available in terms of staff and meeting room availability. 9. ITEMS FOR NEXT AGENDA • Brainstorming session on safety, traffic and parking (full committee) • Priority-setting exercise (full committee) • Report on the City's award of a Federal Safe Streets and Road for All grant to develop a Comprehensive Safety Action Plan (Deputy City Manager) 10. ADJOURNMENT There being no further discussion, Chair Caudle declared the meeting adjourned at 8:01 p.m. Attest: Kevin Hogencamp, Deputy City Manager Ken Caudle, Chair Date approved: ___________________ Page 2 of 17 Agenda Item #2.A. 20 Jul 2023 Page 4 of 40 LAWS PUBLIC RECORDS & SUNSHINE 1 Page 3 of 17Agenda Item #2.A.20 Jul 2023Page 5 of 40 “Moral excellence comes about as a result of habit.We become just by doing just acts,temperate by doing temperate acts,brave by doing brave acts.” -Aristotle “Secrecy in government is fundamentally anti-democratic,perpetuating bureaucratic error.” -Justice William O.Douglas QUOTATIONS 2 Page 4 of 17Agenda Item #2.A.20 Jul 2023Page 6 of 40 OPEN RECORDS LAWS ●Florida Statutes §119.01,et.seq. OPEN MEETINGS LAWS ●Florida Statutes §286.011 GOVERNMENT IN THE SUNSHINE 3 Page 5 of 17Agenda Item #2.A.20 Jul 2023Page 7 of 40 History: Florida’s first public records law was passed in 1909 and stated: “That all state,county and municipal records shall at all times be open for a personal inspection of any citizen of Florida, and those in charge of such records shall not refuse this privilege to any citizen.” Chapter 5942,Acts 1909,Sec 1. ●Codified in Chapter 119 of the Florida Statutes. ●Article 1,Section 24(a)of the Florida Constitution provides a constitutional guarantee as to the openness of public records. PUBLIC RECORDS LAW 4 Page 6 of 17Agenda Item #2.A.20 Jul 2023Page 8 of 40 Scope: ●Law requires a public custodian to permit the inspection and copying of all public records under reasonable conditions and supervision. §119.07(1) F.S. ●All documents are public records unless exempted by Florida statute. §119.011(1) F.S. ●A public record is:“Any material prepared in connection with official agency business which is intended to perpetuate, communicate or formalize knowledge.” Shevin v.Byron,Harles,et.al.,379 So.2d 633 (Fl.1980).If it relates to official business of the government,assume it’s a public record. PUBLIC RECORDS LAW 5 Page 7 of 17Agenda Item #2.A.20 Jul 2023Page 9 of 40 §119.011(12) F.S.Definition of “Public Record”: “…all documents,papers,letters,maps,books,tapes,photographs,films, sound recordings,data processing software,or other material,regardless of the physical form,characteristics,or means of transmission,made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.” PUBLIC RECORDS LAW 6 Page 8 of 17Agenda Item #2.A.20 Jul 2023Page 10 of 40 Consequences of failing to comply with the Act: ●A “knowing”violation of the law is a misdemeanor of the first degree punishable byimprisonment in jail for up to 1 year. §119.10(2) F.S. ●All other violations are noncriminal punishable by fines not exceeding $500.00. §119.10(1) F.S. ●Civil actions:Violations likely result in civil action for injunctive or declaratory relief againsttheCityandtheindividualofficerwheretheclaimant will seek to:(a)declare the violation(§119.011 F.S.);(b) Compel disclosure and copying (Staton v.McMillan,597 So.2d 940 (Fla 1st DCA 1992);and (c)Award attorneys fees and costs in the event of violation (§119.012 F.S.). ●Records can only be destroyed with approval of the State of Florida’s Division of Library andInformationServices,Department of State. (§119.05 F.S.). PUBLIC RECORDS LAW 7 Page 9 of 17Agenda Item #2.A.20 Jul 2023Page 11 of 40 ●Florida established a requirement in 1967 to have meetings open to the public.The basic law is found in Chapter 286 of the Florida Statutes where it states: “All meetings of any board or commission . . .or of any agency or authority of any county,municipal corporation,or political subdivision . . .at which official acts are to be taken are declared to be public meetings open to the public at all times,and no resolution,rule or formal action shall be considered binding except as taken or made at such meeting.The board or commission must provide reasonable notice of all such meetings.” (§286.011 F.S.). ●Article 1,Section 24(b) of the Constitution of the State of Florida provides a constitutional guarantee as to the openness of public meetings. OPEN MEETINGS “SUNSHINE” LAW 8 Page 10 of 17Agenda Item #2.A.20 Jul 2023Page 12 of 40 Scope: Law applies to all publicly elected and appointed officials,commission, councils, boards and committees and includes members-elect. ●Law requires meetings to be open to the public; ●Law requires reasonable notice of each meeting; ●Law requires minutes of each meeting to be taken and transcribed. OPEN MEETINGS “SUNSHINE” LAW 9 Page 11 of 17Agenda Item #2.A.20 Jul 2023Page 13 of 40 Consequences of failing to comply with the Act: ●A “knowing”violation of the law is a misdemeanor of the second degree punishable by imprisonment in jail for up to 60 days.§286.011(3)(b)F.S. ●All other violations are noncriminal punishable by fines not exceeding $500.00. §286.011(3)(a))F.S. ●Civil actions:Violations likely result in civil action for injunctive or declaratory relief where the claimant will seek to:(a)declare the violation;(b) stop future violations;(c)invalidate action taken by the Council or Committee;and (d)award attorneys fees and costs in the event a violation is found even against the individual in violation (§286.011(4) F.S.). OPEN MEETINGS “SUNSHINE” LAW 10 Page 12 of 17Agenda Item #2.A.20 Jul 2023Page 14 of 40 Applicable when: ●Any 2 or more board members meet to discuss any matter which will foreseeably be acted upon by the board.This includes all meetings,subcommittee or otherwise,casual or chance gatherings, telephone conversations,written or electronic correspondence used to develop a position or engage in a written debate, liasons used to communicate information between members. ●The law does not apply to:meetings between ●single board members and the Mayor,or one or more of the Mayor’s staff,●a single board member and members of the public,●a single board member and one elected or appointed official from another board ●board members speaking about philosophies,trends and issues facing the City at a public forum where there is no intent to circumvent the law. OPEN MEETINGS “SUNSHINE” LAW 11 Page 13 of 17Agenda Item #2.A.20 Jul 2023Page 15 of 40 Types of discussions covered by the Sunshine Law: ●Any matters which will foreseeably be acted on by the board ●Pending ordinances, resolutions and agenda items ●Matters that will foreseeably be drafted into ordinances,resolutions and agenda items such as fact-finding matters,investigative inquiries,personnel matters,interviews,screening committees,most economic development matters,quasi-judicial matters and most legal matters. OPEN MEETINGS “SUNSHINE” LAW 12 Page 14 of 17Agenda Item #2.A.20 Jul 2023Page 16 of 40 Exemptions include (Shade Meetings -“out of the sunshine”): ●Certain collective bargaining strategy sessions -§447.605(1) F.S. No notice and no minutes are required ●Limited attorney-client litigation strategy sessions -§286.011(8) F.S. Strict notice, and steno-reported minutes are required to be taken and printed. ●Other exemptions that may be created by Florida Statute from time to time. OPEN MEETINGS “SUNSHINE” LAW 13 Page 15 of 17Agenda Item #2.A.20 Jul 2023Page 17 of 40 Notice, Location and Procedural Requirements ●Reasonable notice is an undefined term subject to interpretation on a casebycasebasis.§286.011(1) F.S. ●24 hours is generally considered the minimum notice for special meetings.Take note of any further Ordinance or Statutory notice requirements.Further,some meetings must be advertised. ●Reasonable notice is required even if there is general knowledge of themeeting or even if a quorum will not be present. ●Notice must be posted in an area typically set aside for posting City notices. ●Meetings at public facilities are required by the City’s Ethics Code,Chapter602. ●Meetings must be located where the public has a reasonable opportunity toattend,and not a location that discriminates.§286.011(6) F.S. OPEN MEETINGS “SUNSHINE” LAW 14 Page 16 of 17Agenda Item #2.A.20 Jul 2023Page 18 of 40 CITY OF ATLANTIC BEACH SAFETY,TRAFFIC AND ‘PARKING COMMITTEE RECOMMENDATION TO CITY COMMISSION AND CITY MANAGER July 12,2023 TO:Mayor Ford and Membersof the City Commission FROM:Safety,Traf?c and Parking Committee(Ken Caudle,Chair) SUBJECT:Motor vehicle parking hours at beach accesses COMMITTEE MEETING DATE:July 5,2023 SUMMARY/ISSUE: Some beach access have signage stating that parking is prohibitedbetween11 p.m.and 6 a.m.;some say that parking is prohibited between 9 p.m.and 6 a.m.;and some beach accesses have no such signage.There’s nothing in the city code that regulates the end of the day;forpublicparking. BACKGROUND,DISCUSSION AND/ORJUSTIFICATION:TBD COMMITTEE RECOMMENDATION: The City establish uniformity by posting signage and enforcing no motor vehicle parking between 9 a.m. and 6 p.m.at all beach accesses.The sign should say “No parking between 9 p.m.and 6 a.m.” FISCAL IMPACT:Approximately$540 for nine sigI1sand posts,per DCM Hogencamp COMMITTEE VOTE:Unanimous ATTACHMENT(S):TBD REVIEWED BY STAFF LIAISON COMMITTEE CHAIR SIGNATURE: Page 17 of 17 Agenda Item #2.A. 20 Jul 2023 Page 19 of 40 Page 20 of 40 From:DoNotReply@grants.gov Subject:GRANT13712761 Grants.gov Submission Receipt Date:September 15, 2022 at 9:58 AM To :mburns@coab.us Cc:kbennett@langtonconsulting.com Your application has been received by Grants.gov, and is currently being validated. Your submission was received at Sep 15, 2022 09:58:03 AM EDT Validation may take up to 2 business days. To check the status of your application please click here https://www.grants.gov/applicants/track-my-application.html?tracking_num=GRANT13712761 Type: GRANT Grants.gov Tracking Number: GRANT13712761 We will notify you via email when your application has been validated by Grants.gov and is being prepared for Grantor agency retrieval. UEI: W2ZNQX64HDF5 AOR name: Melissa Burns Application Name: City of Atlantic Beach Comprehensive Safety Action Plan Opportunity Number: DOT-SS4A-FY22-01 Opportunity Name: Safe Streets and Roads for All Discretionary Grant Program https://apply07.grants.gov/apply/login.faces?cleanSession=1 Thank you. Grants.gov If you have questions please contact the Grants.gov Contact Center: support@grants.gov 1-800-518-4726 24 hours a day, 7 days a week. Closed on federal holidays. PLEASE NOTE: This email is for notiﬁcation purposes only. Please do not reply to this email for any purpose. Agenda Item #5.A. 20 Jul 2023 Page 21 of 40 OMB Number: 4040-0004 Expiration Date: 12/31/2022 * 1. Type of Submission:* 2. Type of Application: * 3. Date Received: 4. Applicant Identifier: 5a. Federal Entity Identifier:5b. Federal Award Identifier: 6. Date Received by State:7. State Application Identifier: * a. Legal Name: * b. Employer/Taxpayer Identification Number (EIN/TIN):* c. UEI: * Street1: Street2: * City: County/Parish: * State: Province: * Country: * Zip / Postal Code: Department Name:Division Name: Prefix:* First Name: Middle Name: * Last Name: Suffix: Title: Organizational Affiliation: * Telephone Number:Fax Number: * Email: * If Revision, select appropriate letter(s): * Other (Specify): State Use Only: 8. APPLICANT INFORMATION: d. Address: e. Organizational Unit: f. Name and contact information of person to be contacted on matters involving this application: Application for Federal Assistance SF-424 Preapplication Application Changed/Corrected Application New Continuation Revision Completed by Grants.gov upon submission. City of Atlantic Beach 59-6000267 W2ZNQX64HDF5 800 Seminole Road Atlantic Beach FL: Florida USA: UNITED STATES 32233-5444 Planning & Community Dev. Amanda Askew Director, Planning and Community Development City of Atlantic Beach 904-247-5841 aaskew@coab.us PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A. 20 Jul 2023 Page 22 of 40 * 9. Type of Applicant 1: Select Applicant Type: Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): * 10. Name of Federal Agency: 11. Catalog of Federal Domestic Assistance Number: CFDA Title: * 12. Funding Opportunity Number: * Title: 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): * 15. Descriptive Title of Applicant's Project: Attach supporting documents as specified in agency instructions. Application for Federal Assistance SF-424 C: City or Township Government 69A345 Office of the Under Secretary for Policy DOT-SS4A-FY22-01 Safe Streets and Roads for All Discretionary Grant Program 0001 Action Plan Grant Applications City of Atlantic Beach Comprehensive Safety Action Plan View AttachmentsDelete AttachmentsAdd Attachments View AttachmentDelete AttachmentAdd Attachment PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A. 20 Jul 2023 Page 23 of 40 * a. Federal * b. Applicant * c. State * d. Local * e. Other * f. Program Income * g. TOTAL . Prefix:* First Name: Middle Name: * Last Name: Suffix: * Title: * Telephone Number: * Email: Fax Number: * Signature of Authorized Representative:* Date Signed: 18. Estimated Funding ($): 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001) ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Application for Federal Assistance SF-424 * a. Applicant Attach an additional list of Program/Project Congressional Districts if needed. * b. Program/Project * a. Start Date:* b. End Date: 16. Congressional Districts Of: 17. Proposed Project: 4 4 Add Attachment Delete Attachment View Attachment 01/01/2023 12/31/2023 200,000.00 50,000.00 0.00 0.00 0.00 0.00 250,000.00 a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372. Yes No Add Attachment Delete Attachment View Attachment ** I AGREE Melissa Burns Director of Finance 904-247-5807 mburns@coab.us Completed by Grants.gov upon submission. * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? Completed by Grants.gov upon submission. If "Yes", provide explanation and attach PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A. 20 Jul 2023 Page 24 of 40 Project Narrative File(s) * Mandatory Project Narrative File Filename: To add more Project Narrative File attachments, please use the attachment buttons below. City of Atlantic Beach SS4A.pdf View Mandatory Project Narrative FileDelete Mandatory Project Narrative FileAdd Mandatory Project Narrative File Add Optional Project Narrative File Delete Optional Project Narrative File View Optional Project Narrative File PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A. 20 Jul 2023 Page 25 of 40 Safe Streets and Roads for All City of Atlantic Beach Comprehensive Safety Action Plan Key Information Table Lead Applicant City of Atlantic Beach, FL If Multijurisdictional, additional eligible entities jointly applying Not applicable Total jurisdiction population 13,575 Count of motor-vehicle-involved roadway fatalities from 2016 to 2020 5 (average 1 per year) Fatality rate per 100,000 persons 7.37 Action Plan Type New Action Plan Population in Underserved Communities 0% State(s) in which projects and strategies are located Florida Costs by State (if project spans more than one State) Not applicable PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A. 20 Jul 2023 Page 26 of 40 Safe Streets and Roads for All City of Atlantic Beach Comprehensive Safety Action Plan Narrative The City of Atlantic Beach is a small coastal community consisting of approximately three square miles of land area and a population less than 14,000. The City is located between two miles of Atlantic Ocean beachfront on the east and the expansive marsh and estuarine environment of the San Pablo Creek/Intracoastal Waterway on the west. With all of our natural beauty and nice weather we have many pedestrians and cyclists enjoying the outdoors. The City is a near fully-developed municipality where the predominant land use is residential consisting of stable and well-established neighborhoods. The City possesses a unique character and “personality” where a high quality of life, diverse recreational activities, preservation of community character, and protection of natural resources are day-to-day priorities to residents and elected officials as well. The City of Atlantic Beach already has two initiatives to help provide strategies for a safer pedestrian and cyclist environment. We believe that a Comprehensive Safety Action Plan will help bring our existing Complete Streets Policy and a Connectivity Plan together, creating a holistic document that utilizes evidence-based strategies to improve our roadway system and allow positive progress toward a Vision Zero goal in alignment with that of the U.S. Department of Transportation. A Safe Streets for All Action Plan grant will fund a contract with a transportation planning firm with which the City’s Planning & Community Development Department staff will work in tandem. Our intent is to create a Plan that utilizes data, facilitates stakeholder engagement, and identifies low-cost, high-impact strategies that foster safe connections and prevents roadway fatalities, injuries, and accidents. It is expected that the Comprehensive Safety Action Plan will provide a framework of future implementation projects that ensures the City of Atlantic Beach eliminates the risk of roadway fatalities and serious injuries within its borders and beyond. PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A. 20 Jul 2023 Page 27 of 40 -- Safe Streets and Roads for All Action Plan Application Template This document is not meant to replace the NOFO. Applicants should follow the instructions in the NOFO to correctly apply for a grant. While using this template is not required, DOT encourages its use to provide elements of the required application information. Additional information is required, to be submitted separately. See page 2 of this template and the SS4A website for more information about required materials: https://www.transportation.gov/SS4A Lead Applicant: UEI: Funding request: (choose one) NOFO Criterion #1 NOFO Criterion #2 Applicant(s) Jurisdiction Population (#) R¼Ð±¼Ó·Ð8¼Ð¼É^£¥±и (·å¼±åK¼æì"Ð±¥Ð¥Ì ϘϖϗϜкϘϖϘϖаШб Alternative Fatality Data Optional (indicate source below) åÉ ··Ó± "Ð±¥ÐìKÐаÆÉ ϗϖϖНϖϖϖÆ¼ÆÓ±Ð¥¼·б Percent of Population in Underserved Communities Census Tracts (%) U.S. Census Data FARS Data U.S. Census Data Total Value for Application: % Supplemental Planning Activities Additional planning activities must have a conforming Action Plan documented by a Self-Certiﬁcation Eligibility Worksheet Complete Action Plan Complete or update components of an existing plan(s) to create a conforming Action Plan New Action Plan Create a new conforming Action Plan If submitting a joint application, provide the aggregated values for the full plan area in this row. If submitting a joint application, provide the individual values for the lead applicant and each joint applicant’s individual portion of the plan area in the rows below. Lead Applicant: % Joint Applicant(s): 1 % 2 % 3 % 4 % If more than 4 joint applicants, attach a separate table with additional rows for each additional joint applicant Still have questions? Visit the SS4A website SS4A Action Plan Application Template | Page 1 of 2 PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A.20 Jul 2023Page 28 of 40 Safe Streets and Roads for All Action Plan Application Template Lead Applicant’s State: Additional State #1 that thisMark “NA” if a Federally Action Plan grant will serve:recognized Tribal government Funding Request for Lead Applicant’s State ($): Funding request for$ $Additional State #1 ($):Provide total cost if a Federally recognized Tribal government Narrative: Additional State #2 that this Action Plan grant will serve: Funding request for $Additional State #2 ($): NOFO Criterion #3 (300-word limit) Remember Map Required Forms to provide separately: Self-Certiﬁcation Eligibility Worksheet Only Required for Supplemental Other Documentation Planning Activities Optional SF-424 Application for Federal Assistance SF-424A Budget Information for Non-Construction Programs SF-424B Assurances for Non-Construction Programs SF-LLL Disclosure of Lobbying Activities Apply to Grants.gov package: PKG00274330 Still have questions? Visit the SS4A website SS4A Action Plan Application Template | Page 2 of 2 PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A.20 Jul 2023Page 29 of 40 PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A.20 Jul 2023Page 30 of 40 SECTION A - BUDGET SUMMARY $ BUDGET INFORMATION - Non-Construction Programs OMB Number: 4040-0006 Expiration Date: 02/28/2025 Grant Program Function or Activity (a) Catalog of Federal Domestic Assistance Number (b) Estimated Unobligated Funds New or Revised Budget Federal (c) Non-Federal (d) Federal (e) Non-Federal (f) Total (g) 5. Totals 4. 3. 2. 1.$$$$ $$$$ DOT-SS4A-FY22-01, City of Atlantic Beach Comprehensive Safety Action Plan 20.939 200,000.00 50,000.00 250,000.00 200,000.00 50,000.00 250,000.00$ Standard Form 424A (Rev. 7- 97) Prescribed by OMB (Circular A -102) Page 1 PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A.20 Jul 2023Page 31 of 40 SECTION B - BUDGET CATEGORIES 7. Program Income d. Equipment e. Supplies f. Contractual g. Construction h. Other j. Indirect Charges k. TOTALS (sum of 6i and 6j) i. Total Direct Charges (sum of 6a-6h) (1) Authorized for Local Reproduction Prescribed by OMB (Circular A -102) Page 1A Standard Form 424A (Rev. 7- 97) GRANT PROGRAM, FUNCTION OR ACTIVITY (2)(3)(4)(5) Total6. Object Class Categories a. Personnel b. Fringe Benefits c. Travel DOT-SS4A-FY22-01, City of Atlantic Beach Comprehensive Safety Action Plan 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 $$$$$ $$$$$ $$$$$ $ $ PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A.20 Jul 2023Page 32 of 40 SECTION D - FORECASTED CASH NEEDS 14. Non-Federal SECTION C - NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (d) Other Sources(c) State (e)TOTALS $ $ $$$ $ $ $ $ $8. 9. 10. 11. 12. TOTAL (sum of lines 8-11) 15. TOTAL (sum of lines 13 and 14) 13. Federal Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter DOT-SS4A-FY22-01, City of Atlantic Beach Comprehensive Safety Action Plan 50,000.00 50,000.00 50,000.00 50,000.00 $$ $$$ $$$$ FUTURE FUNDING PERIODS (YEARS) SECTION F - OTHER BUDGET INFORMATION SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT Authorized for Local Reproduction $ $ $$ $ $16. 17. 18. 19. 20. TOTAL (sum of lines 16 - 19) 21. Direct Charges:22. Indirect Charges: 23. Remarks: (a) Grant Program (b)First (c) Second (d) Third (e) Fourth DOT-SS4A-FY22-01, City of Atlantic Beach Comprehensive Safety Action Plan $$ Standard Form 424A (Rev. 7- 97) Prescribed by OMB (Circular A -102) Page 2 PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A.20 Jul 2023Page 33 of 40 1. OMB Number: 4040-0007 Expiration Date: 02/28/2025 ASSURANCES - NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE:Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3.Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4.Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5.Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6.Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C.§§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Previous Edition Usable Standard Form 424B (Rev. 7-97) Prescribed by OMB Circular A-102Authorized for Local Reproduction 7.Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8.Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A. 20 Jul 2023 Page 34 of 40 Standard Form 424B (Rev. 7-97) Back 9. 12. Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally-assisted construction subagreements. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 10.Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11.Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 13.Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593(identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14.Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15.Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16.Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 17.Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations." 18.Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE DATE SUBMITTEDAPPLICANT ORGANIZATION Director of Finance City of Atlantic Beach Completed on submission to Grants.gov Completed on submission to Grants.gov Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub-recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award. 19. PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A. 20 Jul 2023 Page 35 of 40 10. a. Name and Address of Lobbying Registrant: 9. Award Amount, if known: $ * Street 1 * City State Zip Street 2 * Last Name Prefix * First Name Middle Name Suffix DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 OMB Number: 4040-0013 Expiration Date: 02/28/2025 1. * Type of Federal Action: a. contract b. grant c. cooperative agreement d. loan e. loan guarantee f. loan insurance 2. * Status of Federal Action: a. bid/offer/application b. initial award c. post-award 3. * Report Type: a. initial filing b. material change 4. Name and Address of Reporting Entity: Prime SubAwardee * Name City of Atlantic Beach * Street 1 800 Seminole Road Street 2 * City Atlantic Beach State FL: Florida Zip 32233-5444 Congressional District, if known:4 5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime: 6. * Federal Department/Agency: Department of Transportation 7. * Federal Program Name/Description: CFDA Number, if applicable: 8. Federal Action Number, if known: N/A N/A b. Individual Performing Services (including address if different from No. 10a) Prefix * First Name Middle Name * Street 1 * City State Zip Street 2 N/A N/A 11. * Last Name Suffix Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when the transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. * Signature: Completed on submission to Grants.gov Completed on submission to Grants.gov *Name:Prefix Ms.* First Name Melissa Middle Name * Last Name Burns Suffix Title:Director of Finance Telephone No.:904-247-5807 Date: Federal Use Only: Authorized for Local Reproduction Standard Form - LLL (Rev. 7-97) PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A. 20 Jul 2023 Page 36 of 40 ATTACHMENTS FORM Instructions: On this form, you will attach the various files that make up your grant application. Please consult with the appropriate Agency Guidelines for more information about each needed file. Please remember that any files you attach must be in the document format and named as specified in the Guidelines. 15) Please attach Attachment 15 1) Please attach Attachment 1 2) Please attach Attachment 2 3) Please attach Attachment 3 4) Please attach Attachment 4 5) Please attach Attachment 5 6) Please attach Attachment 6 7) Please attach Attachment 7 8) Please attach Attachment 8 9) Please attach Attachment 9 10) Please attach Attachment 10 11) Please attach Attachment 11 12) Please attach Attachment 12 13) Please attach Attachment 13 14) Please attach Attachment 14 Important: Please attach your files in the proper sequence. See the appropriate Agency Guidelines for details. City of Atlantic Beach - Key Add Attachment Delete Attachment View Attachment City of Atlantic Beach - Narr Add Attachment Delete Attachment View Attachment City of Atlantic Beach - SS4A Add Attachment Delete Attachment View Attachment City of Atlantic Beach - Road Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment PREVIEW Date: Sep 15, 2022 Workspace ID: WS00969464 Funding Opportunity Number: DOT-SS4A-FY22-01 Agenda Item #5.A. 20 Jul 2023 Page 37 of 40 Page 38 of 40 https://www.transportation.gov/grants/SS4A US Department of Transportation Safe Streets and Roads for All (SS4A) Grant Program Grant Types The program supports the development of a comprehensive safety action plan (Action Plan) that identifies the most significant roadway safety concerns in a community and the implementation of projects and strategies to address roadway safety issues. Action Plans are the foundation of the SS4A grant program. SS4A requires an eligible Action Plan be in place before applying to implement projects and strategies. The SS4A program provides funding for two types of grants:  Planning and Demonstration Grants provide Federal funds to develop, complete, or supplement a comprehensive safety action plan. The goal of an Action Plan is to develop a holistic, well-defined strategy to prevent roadway fatalities and serious injuries in a locality, Tribe, or region. Planning and Demonstration Grants also fund supplemental planning and/or demonstration activities that inform the development of a new or existing Action Plan. The Department encourages including demonstration activities in an application.  Implementation Grants provide Federal funds to implement projects and strategies identified in an Action Plan to address a roadway safety problem. Projects and strategies can be infrastructure, behavioral, and/or operational activities. Implementation Grants may also include demonstration activities, supplemental planning, and project-level planning, design, and development. Applicants must have an eligible Action Plan to apply for Implementation Grants. The Department encourages including demonstration activities in an application. Agenda Item #5.B. 20 Jul 2023 Page 39 of 40 https://www.transportation.gov/grants/SS4A Planning and Demonstration Grants Action Plan Example Activities Communities can use Planning and Demonstration Grants to develop or complete an Action Plan, conduct supplemental planning, and/or conduct demonstration activities that will inform the development of an Action Plan. The comprehensive safety action plan that a Safe Streets and Roads for All grant funds includes the following key components:  Leadership commitment and goal setting that includes a goal timeline for eliminating roadway fatalities and serious injuries.  Planning structure through a committee, task force, implementation group, or similar body charged with oversight of the Action Plan development, implementation, and monitoring.  Safety analysis of the existing conditions and historical trends that provides a baseline level of crashes involving fatalities and serious injuries across a jurisdiction, locality, Tribe, or region.  Engagement and collaboration with the public and relevant stakeholders, including the private sector and community groups, that allows for both community representation and feedback.  Equity considerations developed through a plan using inclusive and representative processes.  Policy and process changes that assess the current policies, plans, guidelines, and/or standards to identify opportunities to improve how processes prioritize transportation safety.  Strategy and project selections that identify a comprehensive set of projects and strategies, shaped by data, the best available evidence and noteworthy practices, as well as stakeholder input and equity considerations, that will address the safety problems described in the Action Plan.  Progress and transparency methods that measure progress over time after an Action Plan is developed or updated, including outcome data. Agenda Item #5.B. 20 Jul 2023 Page 40 of 40