7-25-23 Attachment A3 �O�a'r.��e,� fl
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ATLANTIC BEACH
FY 2022-23 HIGHLIGHTS ADMIN/ENGINEERING
• Administering the City's 10 -year capital improvement plan
(Commission Priority)
• Secured $574,000 from FEMA and in state appropriation for
design and construction of the Cutlass Drive box culvert
expansion project in the Hopkins Creek drainage ditch.
• Secured $194,000 FDEM grant to replace all eight bay doors at
the Public Works building with 140 -mph wind -rated doors.
• Secured $184,250 in FDEP grant for Cavalla Road lift station
flood protection project.
• Secured $92,500 FEMA grant for design of the Stanley Road
Drainage Improvement project in the Aquatic Gardens --------
watershed. ,;,';" s - ,,NNM-w
• Studying/planning for the potential purchase of Dora Drive
stormwater mitigation park
A'fLA[VTIC BEACH
t FY 2022-23 HIGHLIGHTS PUBLIC WORKS/UTILITIES
• Donner Road project (August completion)
• Turf block parking on George Street (14 spaces)
• Dutton Island: Rebuilt fishing pier pilings, east and west
lookouts and bridge culvert; planted south kayak area
• Modernization of Water Plants 1 (design) and 2
(construction); water tower demolition
• Old Sherry Drive water main extension
• Safety improvements at Sandpiper and Plaza
• Beaches Veterans Memorial Park Merchant Marine
monument
• Skateboard park repairs, facelift
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ATLANTIC BEACH
IMP
FY 2022-23 HIGHLIGHTS
POLICE, OCEAN RESCUE, ANIMAL CONTROL
• City Commission arrived at consensus regarding new lifeguard station
• Implemented citizen online services presence on
web and added Thorguard lightening prediction
and crime mapping to website
• Produced new annual report that presents crime
statistics using the National Incident Based
Reporting System, the new standard; become one
of first agencies in Florida to have data FBI -
certified
• Took over the management of — and is steadily
improving -- the pay -to -park program at 18th and
19th streets
ATLANTIC BEACH
FY 2022-23 HIGHLIGHTS
PLANNING, COMMUNITY DEVELOPMENT, BUILDING
• Reviewing land development/stormwater management codes
(Commission Priority)
• Obtained federal grant to identify new opportunities to improve
connectivity and bike/pedestrian safety (Commission Priority)
• Preparing for a tree canopy assessment to create actions to further
protect and enhance the canopy (Commission Priority)
• Administering the Mayport Road Vision Implementation Plan,
Connectivity Plan and Parks Master Plan (Commission Priority)
• Conducting community outreach aimed to reduce residential water
consumption by 15%, and residential and City energy consumption by
10%, by Dec. 31, 2023 (Commission Priority)
• Received LEED Gold v4.1 certification.
• Planted 75 trees and recertified as Tree City USA.
3 ATLANTIC BEACH
AW FY 2022-23 REVIEW CULTURAL ARTS/RECREATION
• Developing partnership with Boys' and Girls' Clubs of Northeast
Florida to provide after-school and summer programming, ensuring 60 YEARS OF CREATING
that the program is certified and has qualified educators on staff HM a&GUUCUMS GREAT FUTURES
OF NORTHEAST FLORIDA
(Commission Priority)
• Grew Arts, Recreation and Culture Committee grant program; added
community programs
• Major Events
o Egg Hunt and Parade
o Tour de Parks
o Shakespeare in the Park
o Fall Fall Fest
o Jazz Fest
o Artisans' Faire
• 20' anniversary of Acoustic Night and Songwriters Concerts
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ATLANTIC BEACH
FY 2022-23 HIGHLIGHTS GENERAL GOVERNMENT
• City Commission: Created Safety, Traffic and Parking
Committee to review beach access -parking and mobility
issues, and provide recommendations to the City
Commission (Commission Priority)
• Finance/IT: Reviewing Enterprise Resource Planning
software proposals; requesting funding in 2023-24 budget
• Information Technology:
• Upgraded server upgrade in virtual environment.
• Upgraded IT HelpDesk; established Public Works IT work
order request system.
• Migrating on -premise email server to the Microsoft
Government Cloud.
ATLANTIC BEACH
ACTIVE PROJECTS
• WWTF Hydraulic & Piping Improvements
o Out to bid Aug. 14
• Main Street Traffic Calming
o Out to bid Aug. 21
• levy Rd Sidewalk Improvements
o Out to bid Aug. 21
• Aquatic Drive Stormwater Improvements
o Out to bid Aug. 28
• lifeguard Station
o Construction expected to begin October 2023
• Splash Pad
o Construction expected to begin October 2023
ATLANTIC BEACH
June 23 to July 31
State Revenue Sharing Estimates provided
Department of Revenue
July 1
Deadline to receive Certification of Taxable Value; actually received June 26.
Property Appraiser
July 10-13
Review budget with Commissioners individually
City Commission, City Manager
July 24
Approval of proposed millage rate on DR -420 and scheduling of public hearings to consider the Tentative
Millage and Tentative Budget. This information is to be presented to the property appraiser by Aug. 4 --
within 35 days from the July 1 date of certification deadline.
CM, Director of Finance
July 25
Budget Workshop #1
DF, CM, CC
August 7
Budget Workshop #2
DF, CM, CC
August 24
Tax notifications to be mailed within 55 days of Certification, (TRIM notice of proposed property taxes).
PA
August 24
(If Necessary) Budget Workshop #3
DF, CM, CC
September 21
Advertise in newspaper for public hearing on adoption of Tentative Budget and Proposed Millage (The
property appraiser also notified property owners).
DF, CC, PA
September 13
First Public Hearing to adopt the Tentative Budget and Millage (F.S. 200.065).
CC
September 21-23
Publish TRIM notice in newspaper
DF
September 25
Second/Final Public Hearing to approve Budget and Millage Rate
CC
Within 3 days of final
hearing
Send resolution adopting the millage rate to the property appraiser and tax collector
DF
Within 3 days of
receiving Form DR -422
Complete and certify millage rate to property appraiser
DF
Within 30 days after
final hearing
Complete Certification of Compliance Form (Form DR -487) along with copies of ads (whole page) proof of
publication from newspaper and copies of ordinance adopting the budget and resolution adopting the
millage rate
DF
ATLANTic BEACH
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ASSUMPTIONS
0 Maintain the lowest millage rate (3.1035) in Northeast Florida
Personnel
o No increase in number of budgeted personnel; repurpose police
position for information technology responsibilities
o 4% salary increase for general and unionized blue-collar employees
o 5% salary increase for unionized police employees
o 8-10% in health insurance cost
• Vehicles
o Two new police vehicles
o One new public works vehicle (pickup truck)
ATLANTIC BEACH
' AD VALOREM TAXES
• Current millage 3.1035
• Property values increased 9%
• Rolled -back millage rate is 2.8410. At this rate,
the tax levy would be the same as FY 2022-23
• Required to budget at least 95% of tax levy
• The City usually receives between 95-97% of
the levy.
6.~S�"'�'�'f s, Capital Improvement Projects
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Aquatic Gardens (HMGP) 2,813,000
Public Works building ($950K carryover plus 1,500,000
550K from water/sewer)
Dora Drive 1,100,000
Lifeguard station ($560K COJ, $340K COAB 900,000
TBD)
Enterprise Resource Solution (ERP) 625,000
Levy Road multi -use path ($609,573 609,573
carryover)
Splash Pad 607,600
Reconstruct 16th Street Walkover 600,000
(carryover)
Baker Center expansion ($500K grant) 500,000
Capital� Improvement P(Cont'd)
Mary Street and Stewart Street stormwater 371,400
improvements (75% HMGP funded)
Milling and paving 350,000
Traffic Safety Study ($200K grant) 225,000
Dutton Island north pier deck/rail 200,000
replacement
Sunset pier deck/rail replacement at Tide 200,000
Views
Replace bay doors ($194K HMGP grant 1941000
funded)
New beach walkover(s) (locations TBD) 140,000
Sidewalks (various locations) 125,000
Stanley Road sewer improvement (90% 103,000
HMGP)
~S1yy,Jrij', Capital Improvement Projects Water & Sewer
Sherry Drive Phase II water PVC — 1,400,000
Pioneer/NS Mayport (75% reimburse DCIP)
WTP #2 modernization -construction 1,300,000
WTP #1 modernization -construction 992,000
(carryover)
WTP #3 new well/pump construction $850,000
Infiltration and inflow control — assessment 500,000
and implementation
Cavalla lift station retrofit 400,000
Buccaneer lift station retrofit 384,600
WWTF Hypochlorite conversion 300,000
20th St. lift station bulkhead and access road 250,000
reconstruction
Capital Improvement Projects —Water &Sewer (Cont'd)
Proects
Cavalla service connections east end
Aeration tank improvement
WTP #1 ground tank clean/paint inside/out
Clay service line replacement —Selva
Marina, Oak Harbor and Park Terrace
Mayport Road water PVC (carryover)
Replace digester catwalk (carryover)
Total,
250,000
250,000
250,000
200,000
197,100
185,030
ATLANTIC BEACH GRANT FUNDING
Aquatic Gardens
Drainage Improvements Stormwater
Phase I
Donner Park Splash Parks
Pad
Levy Rd Multiuse Path Streets
Vulnerability
Assessment &
Planning
Adaptation Plan Update
Mary St Drainage
Stormwater
Construction
Stanley Rd Drainage
Stormwater
Improvements Design
Cutlass Drive Box
Stormwater
Culvert Design
Public Works Building
Facilities
Storm Rated Bay Doors
$2,813,000 $524,326
$607,500 $382,500
$629,000
$165,000
$371,400
$102,789
$81,886
$194,000
$537,800
$13,050
$$92,850
$10,279
$8,189
$0
HMGP - $1,488,674
State Allocation — $800,000
FRDAP - $185,500
CDBG — $39,500
CDBG - $91,200 (might be less due to
design fees, need to check grant balance w/
Kim)
CDBG-MIT -$86,950
FDEP Resilient FL - $65,000
HMGP - $$278,550
HMGP - $92,510
HMGP - $73,697
HLMP - $194,000
Commission Consensus Needed
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Public Works Pickleball court expansion/tennis court conversion 230,000
Public Works Seminole Road gateway improvement
Public Works Baseball field improvements (ABAA)
COMMISSIONER REQUESTS