5-17-23 CDB Adopted MinutesPresent:
MINUTES
Community Development Board (CDB) Meeting
Wednesday, May 17, 2023 - 6:00 PM
Commission Chamber
jennifer Lagner, Member
Angela Farford, Member
Kirk Hansen, Member
Sylvia Simmons, Member
Ellen Golombek, Member
Jeff Haynie, Member
Absent: Harold Gear, Member
Richard Arthur, Alternate Member
Also Present:
Amanda Askew, Planning & Community Development Director (PCD[))
Valerie Jones, Recording Clerk
Abrielle Cienest, Planner
CALL TO ORDER AND ROLL CALL
The meeting was called to order at 6:00 p.m. by Chair Hansen.
2. APPROVAL OF MINUTES
A. Approve minutes of the April 18, 2023 regular meeting of the Community
Development Board.
The minutes were approved.
OLD BUSINESS
There was no old business.
4. NEW BUSINESS
A. 73 West 13th Street ZVAR23-0011 (Pamela. Chappell)
Request for a variance to reduce the minimum rear yard setback from 20 feet to 13
feet and side yard setback to 4.6 feet to construct a sunroom on the north side of
the property at 73 West 13th Street.
STAFF REPORT: Planner Genest presented the information as explained in the
staff report. She also provided a PowerPoint presentation.
Ms. Golombek asked if the change was from 4.6 feet instead of 5. Planner Genest
said that it would be the same as the existing structure that already encroaches into
the setback. Mr. Haynie asked if this was a whole new structure. Planner Genest
confirmed that it is a new structure. Ms. Simmons asked if this could have been an
administrative variance. Planner Genest said that it exceeds an administrative
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May 17, 2023
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variance. Chair Hansen asked ifthis was asubstandard lot. Planner Genest said it
docs not meet the minimum width 'and the minimum lot size. Ms. Simmons asked
if there was a miilinlllrn lot size when the house was huilt in 1995. P|anocrGcnea\
thought that the lots used to he platted at 55 feet wide but was changed
approxirnate!y 20 years ago to 75 teet aiid this prol)erty is 40 feet wide.
APPLICANT REPORT: Pamela Chappell introduced herself as the owner of the
property. She explained that she would like to construct a xunuuxn to provide extra
living space tOr her .family,
Mr. Haynie asked i[there was ustructure that was being closed in, Ms, Chappell said it
is just a patio which would be expanded and closed in, Ms. LmgncTasked how large the
patio was. Ms, Chappell said there was approximately 3 feet short. o[what they planned
on for the munnxonn.
PUBLIC COMMENT: Chair Flansen opened the floor to pi.iblic coirirnent. There
were nopublic comments.
BOARD DISCUSSION: Ms. Golombek asked if the expansion of the patio would
affect the pervious and impervious ratio. Planner (ienest said it will add the impervious
surl.ace so if they exceed the 45% they would have to make adjuslnicnts 10 existing
impervious surface. The applicant said she wasn't aware of that. Mr. Haynie asked if
Planner Genesi. knew how much impervious surface there was currently. Planner Genesi
said she wasn't sure. Ms. 0u|omhtk shared concern that the applicant might have to
conic back lor another variance. Planner Genesi. said they would have to apply for
another variance. Mm. Lagner asked if it was going 10 trigger on-site water retention.
Planner Genesi said if you count the net balance it doomu'{trigger any retention. Ms.
(7o|ornhck asked if the applicant would be better off withdrawing the variance and
coming back with a total package. Ms. Lagner asked i[the variance was denied then
would the applicant have to wait a year. P|uuncrGeucot said that was correct. Ms.
Simmons said it, could he costly i f the driveway had to be toi'n oUl or underground water
rcteiition had 10 he implemented. Chair Hansen askcd ihe applicant il she would like to
delay the request for a variance until further research can be done. Director Askew
recommended a date be implemented so that Staff wouldn't have to rc-advertise. The
applicant chose 10 defr the variance request until the next. Community Development
Board meeting on June 2Oth.
B. 1858 Selva Grande Drive ZVAR23'0Q13(Tom Fleming)
Request for a variance to reduce the minimum side yard setback on the north
side of the property to construct an addition at 1858 Selva Grande Drive.
STAFF REPORT: Planner Genest presented the information as explained in the
staff report. She also provicled a PowerPoint presentation. Ms. Golornbek asked if
it was a gazebo. Planiier Genest said it is an addition with interior living space. Ms.
Go|onubek asked if it was the overhang or the structure that was a foot and a half
into the setback. Planner Genest said it was the structure.
Community Development Board (Cnn)
May 17, 2023
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APPLICANT REPORT: Tom Fleming introduced himself as the owner of the
property. Ile said that the lot is pie shaped and creates a challenge to building. Mr.
'Fleming felt it should have been an administrative variance. Fie said his home is small
and this pool house would add some living space. Ms. Simmons asked about the details
of the pool house. Mr. Fleming said it ‘vill be approximately 490 square feet, insulated,
air conditioned with a bathroom. Mr. Haynie asked if he had looked at plans that
eliminate the need for a variance. Mr. 'Fleming said he didn't because he felt like it's a
minor incursion. There was further discussion about different changes that the applicant
could make. Mr. Fleming provide a picture of what it would look like from the neighbors
view.
PUBLIC COMMENT: Chair Hansen opened the floor to public comment. There
were no public comments.
BOARD DISCUSSION: Chair Hansen shared a letter from a resident who was not in
favor of granting the variance. Ms. Lagner asked about administrative variance. Chair
Hansen said the request is over the 5% limit for an administrative variance. Mr. Haynie
said he didn'tsee where the request had met any ofthe grounds for decision. Ms. Farford
agreed and thought the structure could be altered to stay out of the set -hack. Ms.
Simmons felt like the irregular shape of the lot plays a role in the decision. Chair Hansen
said he was concerned that it didn't meet any of the grounds for decision and agreed that
it could set. precedence.
MOTION: To DENY ZVAR23-0013 due to the request not meeting any of the criteria for
approval.
Motion: Jennifer Lagner
Second: Jeff Haynie
Jennifer Lagner (Moved By) For
Angela Farford For
Kirk Hansen For
Sylvia Simmons For
Ellen Golombek For
Jeff Haynie (Seconded By) For
Motion passed 6 to 0.
C. 270 Mayport Road, Unit 18 UBEX23-0002 (Dean Grant)
Request for a use -by -exception to allow on -premises consumption of alcohol
(beer and wine) within the Commercial General zoning district at 270
Mayport Road, Unit 18.
STAFF REPORT: Director Askew presented the information as explained in the
staff report. She also provided a PowerPoint presentation. Mr. Haynie asked lithe
Board could set hours for on-site consumption of beer and wine. Director Askew
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May 17, 2023
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saidsiicI the Board can place conditions for the on-site consumption and noise. Chair
Hansen added that the City ordinance supplies restrictions for on-site consumption
and noise. Ms. Golomhek asked a question that would be answered by the
applicant.
APPLICANT REPORT: Dean Grant introduced himself as the business owner and
said he has had a business in that same building fOr 15 years. He explained that the
business \vas tor people to play ping pong. Mr. Grant stated the business hours, said
there would rarely he any music outside. Mr. Haynie asked if it was air conditioned or
would the doors he open. Mr. Grant. said the doors would be closed the majority of the
time so ping pang balls wouldn't bounce outside. Mr. Haynie asked about the speaker
that was outside. Mr. Grant said there was one speaker facing west. Ms. Lagner asked
the applicanthow many seats there would be. Mr. Grant said approximately 20.
PUBLIC COMMENT: Chair Hansen opened the floor to public comment. There
were no public comments.
BOARD DISCUSSION: Mr. Haynie said his main concern was noise but after hearing
from the applicant he doesn't think the Board needs to apply any restrictions. Ms.
Golombek thought the Board should think about putting conditions on for the noise.
(hair Hansen said that the surrounding businesses that serve alcohol don't have any
restrictions other than the City ordinance. Mr. Haynie asked if there were problems that
came up later on then could the Board place restrictions on the business later on. Director
Askew said they would have to violate the Code. Ms. Simmons said she didn't want to
place restrictions on this request because there weren't any on the 2 bars that are close
by.
MOTION: To APPROVE UBEX23-0002 to allow on -premises consumption of alcohol (beer
and wine)
Motion: Sylvia Simmons
Second: Jennifer Lagner
Jennifer Lagner (Seconded By) For
Angela .Farfird For
Kirk Hansen For
Sylvia Simmons (Moved By) For
Ellen Golombek For
Alf Haynie For
Motion passed 6 to 0.
5. REPORTS
Director Askew said that there will be add t meetings to discuss revisions to the
Comprehensive Plan. She said there will be a joint workshop between the Community
Development Board and the City Commission.
Community Development Board ((DB)
May 17, 2023
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6. PUBLIC COMMENT
There were no public continents.
7. ADJOURNMENT
There being no further discussion, Chair Hansen declared the meeting adjourned at 6:55
p.m.
Attest:
a nd a Askew
Kirk Hansen, Chair
Community Development Board (CDB)
May 17, 2023
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