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8-28-23 Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, August 28, 2023 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Town Hall Meeting held on July 8, 2023. 7-8-23 Town Hall Draft Minutes 5 - 9 1.B. Approve minutes of the Regular Commission Meeting held on July 10, 2023. 7-10-23 Regular City Commission Draft Minutes 11 - 75 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Sept. - Nov. 2023) 90-Day Calendar (Sept. - Nov. 2023) 77 - 80 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 23-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO CRAWFORD, MURPHY & TILLY, INC. FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE CITY’S EFFORTS TO PROVIDE COMPLETE STREETS IMPROVEMENTS ON AHERN STREET; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 23-31 81 - 88 Page 1 of 111 Regular City Commission - 28 Aug 2023 8.B. RESOLUTION NO. 23-32 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO HANSON PROFESSIONAL SERVICES FOR PROFESSIONAL ENGINEERING SERVICES FOR FINAL PLANS AND OPINION OF PROBABLE CONSTRUCTION COSTS FOR SIDEWALK IMPROVEMENTS ALONG STURDIVANT AVENUE AND AHERN STREET; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 23-32 89 - 107 8.C. RESOLUTION NO. 23-33 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO ENTER INTO THE FEDERAL FY 2022 JUSTICE ASSISTANCE GRANT PROGRAM Resolution No. 23-33 109 - 111 9. ACTION ON ORDINANCES 10. MISCELLANEOUS BUSINESS 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. Page 2 of 111 Regular City Commission - 28 Aug 2023 In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 111 Page 4 of 111 Town Hall July 8, 2023 MINUTES Town Hall Meeting Saturday, July 8, 2023 - 10:00 AM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Candace Kelly, Commissioner - Seat 4 Jessica Ring, Commissioner - Seat 5 Absent: Michael Waters, Commissioner - Seat 3 Also Present: Ladayija Nichols, Deputy City Clerk (DCC) Joe Gerrity, Interim City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) CALL TO ORDER Meeting was called to order at 10:00 a.m. 2 PUBLIC COMMENT - OPEN TOPICS Cindy Anderson asked questions regarding the budget and various City projects. Commissioner Bole and Commissioner Kelly explained that the City will continue with the Capital Improvement Plan projects. Mayor Ford mentioned that the mural project is on hold and not going forward at this time. Commissioner Ring described hurdles that artist might run into with this project. Commissioner Kelly, Mayor Ford and CM Gerrity explained why the City Engineer was tasked with engaging in conversations with JEA regarding COAB utilities. Mayor Ford, Commissioner Ring and CM Gerrity explained the funding options regarding Dora Drive. Mayor Ford explained that the Neptune Beach (NB) potential water expansion is right where it was left off at the June 27, 2023 Town Hall meeting. Jim Wheatley expressed opinions regarding the condition of roads and City vehicles. Page 1 of 5 Agenda Item #1.A.28 Aug 2023 Page 5 of 111 Town Hall July 8, 2023 Commissioner Ring inquired about the condition of roads and how the City keeps track of what needs repairs. CM Gerrity informed that the Public Works director keeps an ongoing list of roads that need repairs and keeps track over time, regularly monitoring the roads. Mayor Ford also mentioned that City staff would continue to monitor projects and make the necessary plans to budget for what's needed. Don Wolfson encouraged the Commission to hold district town hall meetings for their respective districts. He also expressed concerns regarding the potential NB water request. Mr. Wolfson provided a letter that pertains to the NB water request (which is attached hereto and made a part of this Official Record as Attachment A) and expressed his concerns about it. He expressed opinions about the parks plan and the Charter Review Committee (CRC). Mayor Ford clarified that all NB documents have been uploaded to the COAB website under the projects page. He also mentioned that he does not see any further action from the Commission regarding this issue unless something new happens. Carolyn Zisser gave opinions on the CRC, the CM process and the NB potential water expansion. CM Gerrity clarified the process for the hiring of the CM. Mayor Ford advised that AB will not further engage on an agreement with NB unless the Commission decides to come to a consensus on this issue. Sandra Hanania spoke about flooding concerns on Ocean Boulevard and congestion in a particular area on Ahern Street. Ben Lewis spoke about traffic concerns on Ardella, Donner and Mayport Roads. Suzanne Shaughnessy expressed opinions on the potential water issue from NB. Gregory Powell spoke about Chapter 24 of the Code and the potential purchase of the Dora Drive property. Laura Pratt expressed concerns regarding animal life within the City. 7-8-23 Attachment A ADJOURNMENT The meeting adjourned at 11:57 a.m. Page 2 of 5 Agenda Item #1.A.28 Aug 2023 Page 6 of 111 Town Hall July 8, 2023 Attest: Date Approved:________________ Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor Page 3 of 5 Agenda Item #1.A.28 Aug 2023 Page 7 of 111 Page 4 of 5 Agenda Item #1.A.28 Aug 2023 Page 8 of 111 Attachment A to 7-8-23 Minutes Page 5 of 5 Agenda Item #1.A.28 Aug 2023 Page 9 of 111 Page 10 of 111 Regular City Commission July 10, 2023 MINUTES Regular City Commission Meeting Monday, July 10, 2023 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. DCC Nichols called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Candace Kelly, Commissioner - Seat 4 Jessica Ring, Commissioner - Seat 5 Absent: Michael Waters, Commissioner - Seat 3 Also Present: Joe Gerrity, Interim City Manager (CM) Jason Gabriel, City Attorney (CA) Ladayija Nichols, Deputy City Clerk (DCC) Kevin Hogencamp, Deputy City Manager (DCM) Steve Swann, City Engineer (CE) Amanda Askew, Planning & Community Development Director (PCDD) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting held on June 12 and June 26, 2023. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT DCC Nichols called each speaker to the podium. Matthew Saxton spoke in reference to agenda item 3.B. Page 1 of 65 Agenda Item #1.B.28 Aug 2023 Page 11 of 111 Regular City Commission July 10, 2023 Gregory Powell spoke about the upcoming changes to Chapter 24 of the Code. Lee Leibecki suggested interviewing Chip Drysdale as a CM candidate. Greg Crocker expressed that he is pleased to see the work being done at Donner Park and offered his support to the Commission. Brittany Norris, Director of Intergovernmental Affairs, COJ provided a letter from COJ (which is attached hereto and made part of this Official Record as Attachment A) and offered support to the Commission on behalf of Mayor Deegan's Administration. Carolyn Zisser spoke about the CM search and explained why more candidates should be interviewed. Dawn Scott suggested interviewing Chip Drysdale as a CM candidate. Rhea Drysdale suggested interviewing Chip Drysdale as a CM candidate. Heather Markaj expressed concerns about cats in AB. Meghan Sullivan-Timcke spoke about the CM candidates. Suzanne Shaughnessy spoke in favor of interviewing more than one CM candidate. Mitchell Reeves expressed his opinions on the CM search process. 7-10-23 Attachment A 3. CITY MANAGER REPORTS 3.G. Additional Updates • Congratulated Brittany Norris on her new position with COJ. • Welcomed Brittany Percell as the Finance Director. • $15,000 grant was received for canopy tree assessment that requires a match from the City. A resolution will be forthcoming for this item. There was a CONSENSUS to use funds from the tree fund. • Reported on the revenue from 18th and 19th street parking for the month of June: $3,785. • Spoke about the Commission goals in relation to after school programs. He reported that the Boys and Girls Club received a grant to take over the after school and summer programs, with four years of funding. 3.A. Accept the 90-Day Calendar (July-Sept. 2023) CM Gerrity reported on this item as detailed in the agenda packet. Page 2 of 65 Agenda Item #1.B.28 Aug 2023 Page 12 of 111 Regular City Commission July 10, 2023 Commissioner Ring requested that the planning and development input meetings be added to the calendar. There was a CONSENSUS to approve the calendar as amended. 3.B. FLC 97th Annual Conference Voting Delegate Information CM Gerrity reported on this item as detailed in the agenda packet. MOTION: Consensus that Mayor is the Voting Delegate. Motion: Jessica Ring Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 4 to 0. 3.C. SB 64 Update CE Swann discussed the item as detailed in a slideshow presentation (which is attached hereto and made part of this Official Record as Attachment B). Commissioner Bole asked what other cities in Florida are looking at regarding this issue. CE Swann explained that other cities are working to figure this issue out and that COAB is looking to get the deadline extended. Commissioner Ring asked what the time frame would look like if any of the discussed options were to be considered. CE Swann shared that the groundwork is being laid out now to develop a plan that will allow the City to reach the 2032 requirements. Commissioner Ring inquired about possible grants. CE Swann indicated that this would need to be financed and structured into the rate structure. Mayor Ford clarified that the City did not initiate any efforts to sell the utilities, the conversation that took place was about the off-loading of treated watered. He expressed that there was a potential for JEA to offer to purchase the utilities in the future. 7-10-23 Attachment B Page 3 of 65 Agenda Item #1.B.28 Aug 2023 Page 13 of 111 Regular City Commission July 10, 2023 3.G. Additional Update CM Gerrity and CE Swann explained that the City is obligated by state law to put a plan together to eliminate septic tanks as detailed in a map (which is attached hereto and made part of this Official Record as Attachment C) and answered questions from the Commission. 7-10-23 Attachment C 3.D. Grant Funding Update CE Swann reported on this item as detailed in a slideshow presentation (which is attached hereto and made part of this Official Record as Attachment D). 7-10-23 Attachment D 3.F. City Manager Search CM Gerrity reported that Mr. Lamar dropped out. Mayor Ford discussed a two-page report that was prepared by Jennifer Lagner (which is attached hereto and made part of this Official Record as Attachment E). He also expressed that Chip Drysdale, as suggested by citizens, be considered for an interview. Commissioner Bole expressed opinions on the process and the consensus that has been agreed upon thus far. CA Gabriel explained that the Commission has the flexibility to change the process as they see fit. Commissioner Ring suggested conducting an interview with Mr. Drysdale over the phone. There was a CONSENSUS on moving forward with extending an individual phone interview with Mr. Drysdale to be completed by Friday, July 14, 2023 and, communicating the results to CM Gerrity. 7-10-23 Attachment E 3.E. Proposed Updates to the 2030 Comprehensive Plan and Chapter 24 (Land Development Code) Link to Redlined version of Chapter 24 Link to Land Development Regulations Presentation PCDD Askew reported on this item as detailed in the agenda packet and slideshow presentations (which are attached hereto and made part of this Official Record as Attachments F and G). Commissioner Bole spoke about pervious versus impervious surfaces. Page 4 of 65 Agenda Item #1.B.28 Aug 2023 Page 14 of 111 Regular City Commission July 10, 2023 Mayor Ford requested that the City takes a look at Mr. Gregory Powell's work. Commissioner Ring requested a printed copy of the linked land development regulations presentation from the agenda packet. She also inquired about how far along the Chapter 24 changes are. PCDD Askew explained that staff is still working on the changes, gathering input from the public and will bring it to Commission for review and final decision. PCDD Askew indicated that there is not a specific date set for when these changes would be brought back to the Commission because it depends on public input, she desires to have it come before the Commission in August or September, given the scheduling of public hearings and state review. Commissioner Kelly explained why pools were included in Chapter 24 of the Code. Mayor Ford inquired about Section 24-91. PCDD Askew explained that there has been no change to this section and that FEMA produces maps for the City. Commissioner Ring inquired about the walkability of the awnings at Joseph's Pizza. PCDD Askew explained how the property line was set up as it relates to the current Code. PCDD Askew also clarified that she would need to seek guidance on whether or not a variance would be needed for something that is not owned by the business owner. Mayor Ford inquired about zoning for self-storage. PCDD Askew explained that staff is looking at adding it as a use-by-exception with additional architectural parameters. 7-10-23 Attachment F 7-10-23 Attachment G 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Kelly • Encouraged everyone to attend the ESC speaker series Commissioner Bole • Expressed that AB is lucky to have Brittany Norris as a resource. • Commended staff for their work with achieving grant funding for the City. • Expressed that the Farmer's Market has been going well. • Thanked PCDD Askew for her work. Commissioner Ring • Expressed that the Town Hall meeting was a success and encouraged citizens to attend those meetings. • Thanked CM Gerrity and DCM Hogencamp for adding the CM search updates to the newsletter. • Thanked the STOP Committee for having their first meeting. Mayor Ford • Read part of a letter from Thomas Melba (which is attached hereto and made part of this Official Record as Attachment H) and thanked the Lifeguards who helped with this situation. 7-10-23 Attachment H Page 5 of 65 Agenda Item #1.B.28 Aug 2023 Page 15 of 111 Regular City Commission July 10, 2023 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS None. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER CM Gerrity • Expressed concerns about the CM search/process. Commissioner Ring • Encouraged citizens to share questions they would like asked during the interviews. Mayor Ford • Expressed opposition to adding the DCM to the CM interview process. A point of order was called from the audience. CA Gabriel explained that a point of order comes from those on the dais. 13. ADJOURNMENT The meeting adjourned at 8:22 p.m. Attest: Date Approved:_________________ Donna L. Bartle, City Clerk Curtis Ford, Mayor Page 6 of 65 Agenda Item #1.B.28 Aug 2023 Page 16 of 111 Attachment A to 7-10-23 Minutes Page 7 of 65 Agenda Item #1.B.28 Aug 2023 Page 17 of 111 Page 8 of 65 Agenda Item #1.B.28 Aug 2023 Page 18 of 111 Senate Bill 64Compliance StrategyUpdateEngineering DepartmentJuly 10, 2023Attachment B to 7-10-23 MinutesPage 9 of 65 Agenda Item #1.B.28 Aug 2023 Page 19 of 111 Senate Bill 64 Summary•Signed by the Governor (2021‐168 Laws of Florida) and encoded in 403.064, F.S.•Enacted by the Legislature in recognition of potential shortages of potable water in Florida in the future•Intent is to push communities to reuse treated effluent for irrigation and as a source of potable water•Requires that disposal of treated effluent to surface waters be terminated by Jan 2032•Limited wet weather discharges will still be allowed•Required COAB to submit a compliance plan in Nov 2021Attachment B to 7-10-23 MinutesPage 10 of 65 Agenda Item #1.B.28 Aug 2023 Page 20 of 111 Current Practice for Effluent Disposal•WWTF is permitted to discharge up to 3.5 million gallons per day (MGD) of highly treated effluent to the St. Johns River•Effluent flow from the WWTF average 1.9 MGD•0.4 MGD used for irrigation at ABCC•1.5 MGD discharged to the St. Johns RiverAttachment B to 7-10-23 MinutesPage 11 of 65 Agenda Item #1.B.28 Aug 2023 Page 21 of 111 Current Practice for Effluent DisposalAttachment B to 7-10-23 MinutesPage 12 of 65 Agenda Item #1.B.28 Aug 2023 Page 22 of 111 Compliance Options•We are essentially built‐out and options are limited•Options staff are evaluating include:oExpanding the Reclaimed Water System for IrrigationoReducing flows to the WWTF:•Potable Water Conservation•Sewer System RehabilitationoDeep Well InjectionoReuse Effluent for Potable WateroPartner with JEA – Bulk transfer of reclaimed/raw wastewater or franchise agreement for operationsAttachment B to 7-10-23 MinutesPage 13 of 65 Agenda Item #1.B.28 Aug 2023 Page 23 of 111 Potential Compliance Costs•Costs are Rough Order of Magnitude only•No option proven feasible yetEffluent Diversion OptionEst. Capital Cost($)Est. Annual O&M($)Reuse System Expansion(Neighborhoods, NS Mayport)$30M $6MReuse System Expansion(Send to JEA)$15M $6MDeep Well Injection$32M $6MBulk Wastewater Transfer to JEA$50M $4MJEA Franchise AgreementLimited $0MAttachment B to 7-10-23 MinutesPage 14 of 65 Agenda Item #1.B.28 Aug 2023 Page 24 of 111 Path Forward•Clock is ticking toward January 2032•Expect Legislature to extend deadline, but no guarantees•Continue fleshing out all available options•Continue coordination with Beaches Communities & JEA•Develop Implementation Schedule to meet Jan 2032 Deadline•Provide progress report to Commission by April 2023Attachment B to 7-10-23 MinutesPage 15 of 65 Agenda Item #1.B.28 Aug 2023 Page 25 of 111 Page 16 of 65 Agenda Item #1.B.28 Aug 2023 Page 26 of 111 !( !(!(!( !( !(!(!(!(!(!(!(!(!( !(!( !( !(!(!(!(!(!(!(!(!(!(!( !( !( !(!(!(!( !(!(!(!(!( !( 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COTTAGE LN SEMINOLE REACH DR BIG PINE KYTAYLOR WAYKIMBERLY CT 2781-1 MAYPORT AP 2553-3 SR A1A AP SNAPPING TURTLE CT W YORKTOWN CR GARDEN CT 9TH ST W SEMINOLE RDPIONEER DR WONDERWOOD DR SHERRY DRMEALY ST1ST STBEACH AVPLAZA WONDERW OOD DR WONDERWOOD DR PALM AV WONDERW OOD DRSEA OATS DRCAMELIA STATLEXIT MYPRT RP W PLAZA SEVIL LA BV 19TH STMAYPORT RDDUDLEY ST PARADISE LN LIZ LA BEAC H AVICW ATLANTIC BG SATURIBA DR 1ST ST PLAZA BEA CH AVJASMINE STPIONEER DR AHERN ST MONTREAL ST PLAZA STOCKS STSEA OATS DR14TH ST W TULIP STSTOCKS STJORDAN STORC HID STATLEXIT MYPRT RP PLAZA 8TH STBEGONIA STBELVEDERE STOLD MAYPORT RDPIONEER DRPIONEER DRBEGONIA STPLAZA JASMINE STVEGA CR 20TH ST 14TH ST W Septic Tank Locations COAB - Public Utilities Service Area Legend !(Septic Tanks Attachment C to 7-10-23 Minutes Page 17 of 65 Agenda Item #1.B.28 Aug 2023 Page 27 of 111 Page 18 of 65 Agenda Item #1.B.28 Aug 2023 Page 28 of 111 City of Atlantic Beach Grant Funding SummaryAttachment D to 7-10-23 MinutesPage 19 of 65 Agenda Item #1.B.28 Aug 2023 Page 29 of 111 COAB FY23 Grant Funded ProjectsProjectExpenditure CategoryProject Budget COAB Share  Grant FundedOld Sherry Drive ROW Water MainPhase IPotable Water$852,100 $255,630$596,470Main Street Safety Project Streets $202,500 $101,500$101,500Attachment D to 7-10-23 MinutesPage 20 of 65 Agenda Item #1.B.28 Aug 2023 Page 30 of 111 COAB FY24 Grant Funded ProjectsProjectExpenditure CategoryProject Budget COAB Share  Grant FundedAquatic Gardens Drainage ImprovementsPhase IStormwater $2,800,000 $300,000$2,500,000Donner Park Splash PadParks $607,500 $382,500$225,000Levy Rd Multiuse PathStreets $560,000 $460,000$100,000Vulnerability Assessment &Adaptation Plan UpdatePlanning $165,000 $13,050$151,950Cavalla Rd Lift StationFloodproofingWastewater $368,500 $184,250$184,250Stanley Rd Drainage ImprovementsDesignStormwater $102,789 $10,279$92,510Attachment D to 7-10-23 MinutesPage 21 of 65 Agenda Item #1.B.28 Aug 2023 Page 31 of 111 COAB FY24 Grant Funded ProjectsProjectExpenditure CategoryProject Budget COAB Share  Grant FundedCutlass Drive Box CulvertDesignStormwater $81,886 $8,189$73,697Public Works Building Storm RatedBay DoorsFacilities $194,000 $0$194,000Safe Streets & Roads for All Planning $250,000 $50,000$200,000Coastal Dunes Exotic Plant Removal Planning $20,000 $10,000$10,000Urban Tree Canopy Planning $30,000 $15,000$15,000Total Grant Funding FY24     $3,746,407Attachment D to 7-10-23 MinutesPage 22 of 65 Agenda Item #1.B.28 Aug 2023 Page 32 of 111 COAB FY24 Pending Grant Funded ProjectsProjectExpenditure CategoryProject Budget COAB Share  Grant AmountOld Sherry Drive ROW Water MainPhase IIPotable Water$1,533,800 $460,140$1,073,66020thSt Lift Station Generator Wastewater $99,120 $24,780$74,340Saltmarsh Resiliency Study Planning $188,000 $38,000$150,000Safe Streets & Roads for All Planning $250,000 $50,000$200,000Total Pending Grant Funding FY24     $1,498,000Attachment D to 7-10-23 MinutesPage 23 of 65 Agenda Item #1.B.28 Aug 2023 Page 33 of 111 Page 24 of 65 Agenda Item #1.B.28 Aug 2023 Page 34 of 111 Attachment E to 7-10-23 Minutes COABCityManager Compare -sort AlphabyLastName Name Current Location Education Employment Years role 3 residents Drysdale,Chip AtlanticBeach,FL Bachelor'sPA.Flagler BattalionChiefMarine Division 2022-present BattalionChief(multiple divisions)2008 -2022 30 years Prior ESCmember Captain FireTraining 2007 -2008 1year public admin,community,leadership,Captain Combat LTCombat 2002 -2007 5years environmental,training engineering,prior workinJax Beachas GIS Engineer and Rescue 1996 -2002 7years map/engineer process,training,oversight:problem solver,safety Firefighter 1995 -1996 1year CubScout Leader,union experience JFRDserves 950,000 residents with 1,800 personnel serving 64 stations +speciality units Kllllngsworth,Wllllam Jacksonville,FL BSUniversity FL(RealEstate &UrbanAnalysis)Director Planning&Dev,Jax,FL 11/2015-current 7.75 years Infofrom Linkedln DirCommunity Dev,Tallahassee,FL 2/13-11/15 2.9years development and planning Director Planning&Dev,Jax,FL 3/O9-10/11 2.75 years Chief,Community DevPlanning,Jax,FL 1/08-3/09 1.25 years Principal Planner,Jax,FL 4/02-1/08 5.9 years GISManager,Jax,FL 4/98-4/02 4 years Sr Planner,Jax,FL 4/95-4/98 3years Planner,Cornp Planning,Jax,FL 12/92-4/95 2.5 years Asst Planner,Jax,FL 11/90~12/92 1year Lamar,Michael Prescott,AZ BSUniversity of FLPoliSci VP PublicAffairs&Gov't Relations,Data Blanket,2/23-current 5 months Bellevue,WA FLexp 20+years ago Masters PublicAdminUGA CityManager,Prescott,AZ 10/16-2/23 6.5 years 45,800 County Manager,Morgan County,GA 7/05-10/16 11 years 20,800 CityManager,Trenton,FL 11/99-6/05 4.5 years 2,100 StaffLiaison,Volusia County,FL 12/96-10/99 3 years Page 25 of 65Agenda Item #1.B.28 Aug 2023Page 35 of 111 Attachment E to 7-10-23 Minutes Name Current Location Education Employment Years role #residents New,Mike HighSprings,FL BSUniversity ofFloridaEnviron.Engineering City Manager,Newbury,FL 7/14-current 9 years 7,400 withdrew namefromJax PublicServices Dir,Alachua,FL 2004 -2014 10years 10,000 Beach CMsearch 2018 Mid-FLexperience Senior Water/UtiiEngineer,Gainesville,FL 1986 -2004 8 years Coop Student,JEA,Jax,FL 1985 -1986 1year Strohl,David Tinley Park,IL BachelorsISUPoliSci CityAdmin Palos Heights,IL 7/21-current 2years 12,000 BackUpcandidatefor City MPAVaidosta State Admin-VillageofForsyth,IL 1/14-6/21 6.5 years 3,500 Manager FlaglerBeach2020 per news No FLor coastal experience ICAdmin-CityofLaGrande,MO 7/13-1/14 6 months 16,000 Business Manager,Morton,IL 3/2000-12/11 11 years 17,000 City Admin,West Peoria,IL 10/94—2/2000 5.5 years 4,300 Personnel Asst,Peoria,IL 7/94-7/95 1year Admin Asst,Peoria Hghts,IL 5/94-10/94 .5year Page 26 of 65Agenda Item #1.B.28 Aug 2023Page 36 of 111 Comprehensive Plan 2040Proposed AmendmentsJuly 10, 2023Attachment F to 7-10-23 MinutesPage 27 of 65 Agenda Item #1.B.28 Aug 2023 Page 37 of 111 What is a Comprehensive Plan?•Required by State•Purpose:•Guide future actions & decision making•Present long range goals, objectives & policiesAttachment F to 7-10-23 MinutesPage 28 of 65 Agenda Item #1.B.28 Aug 2023 Page 38 of 111 What is a Comprehensive Plan?Contains several elements:•Future Land Use•Transportation•Infrastructure•Conservation and Coastal Management•Recreation and Open Space•Housing•Intergovernmental Coordination•Capital Improvements•Public School Facilities•Property Rights (NEW)Attachment F to 7-10-23 MinutesPage 29 of 65 Agenda Item #1.B.28 Aug 2023 Page 39 of 111 Property Rights ElementState Statute: “…to ensure that private property rights are considered in local decision making.”“The following rights shall be considered in local decision making:1. The right of a property owner to physically possess and control his or her interests in the property, including easements, leases, or mineral rights.2. The right of a property owner to use, maintain, develop, and improve his or her property for personal use or for the use of any other person, subject to state law and local ordinances.3. The right of the property owner to privacy and to exclude others from the property to protect the owner’s possessions and property.4. The right of a property owner to dispose of his or her property through sale or gift.”Attachment F to 7-10-23 MinutesPage 30 of 65 Agenda Item #1.B.28 Aug 2023 Page 40 of 111 Proposed Property Rights ElementGoal J.1.The City will recognize and respect judicially acknowledged and constitutionally protected private property rights in accordance with the Community Planning Act established in Chapter 163, Florida Statutes.Objective J.1.1Local Decision making shall be implemented and applied with sensitivity for private property rights and shall not be unduly restrictive.Policy J.1.1.1 The City will ensure that private property rights are considered in local decision making.Policy J.1.1.2 The following rights shall be considered in local decision making:1. The right of a property owner to physically possess and control his or her interests in the property, including easements, leases, or mineral rights.2. The right of a property owner to use, maintain, develop, and improve his or her property for personal use or for the use of any other person, subject to state law and local ordinances.3. The right of the property owner to privacy and to exclude others from the property to protect the owner’s possessions and property.4. The right of a property owner to dispose of his or her property through sale or gift.Basically verbatim language used by other citiesThis language varies (slightly) from city to cityAttachment F to 7-10-23 MinutesPage 31 of 65 Agenda Item #1.B.28 Aug 2023 Page 41 of 111 Proposed Property Rights ElementGoal J.1.The City will recognize and respect judicially acknowledged and constitutionally protected private property rights in accordance with the Community Planning Act established in Chapter 163, Florida Statutes.Objective J.1.1Local Decision making shall be implemented and applied with sensitivity for private property rights and shall not be unduly restrictive.Policy J.1.1.1 The City will ensure that private property rights are considered in local decision making.Policy J.1.1.2 The following rights shall be considered in local decision making:1. The right of a property owner to physically possess and control his or her interests in the property, including easements, leases, or mineral rights.2. The right of a property owner to use, maintain, develop, and improve his or her property for personal use or for the use of any other person, subject to state law and local ordinances.3. The right of the property owner to privacy and to exclude others from the property to protect the owner’s possessions and property.4. The right of a property owner to dispose of his or her property through sale or gift.•Matches the City of Jacksonville’s language which has been approved by the stateAttachment F to 7-10-23 MinutesPage 32 of 65 Agenda Item #1.B.28 Aug 2023 Page 42 of 111 Other Major ChangesFuture Land Use ElementClarify wetland buffer locationChanges to clarify density  limits in Central Business DistrictTransportation ElementManagement of local roadsEncourage Complete StreetsConservation and Coastal Management ElementEncourage land conservation through acquisition and incentivesFlexible zoning tool to encourage land conservationHousing ElementEncourage mix of housing types to create more affordable housing optionsProperty rights elementNew Attachment F to 7-10-23 MinutesPage 33 of 65 Agenda Item #1.B.28 Aug 2023 Page 43 of 111 Page 34 of 65 Agenda Item #1.B.28 Aug 2023 Page 44 of 111 Land Development Regulations (aka zoning code)UPDATE/REVISIONS(Chapter 24 of the city code)July 10, 2023Attachment G to 7-10-23 MinutesPage 35 of 65 Agenda Item #1.B.28 Aug 2023 Page 45 of 111 What are Land Development Regulations?•Tools & regulations used to implement the city’s goals/visions laid out in the Comprehensive Plan.•Contains standards addressing:Zoning (permitted uses, setbacks, etc.)Subdivision regulations (lot sizes, streets, etc.)Resource protection (i.e. wetlands)Attachment G to 7-10-23 MinutesPage 36 of 65 Agenda Item #1.B.28 Aug 2023 Page 46 of 111 Reason for an UpdateRecent state statutes require changes to multiple code requirements:•Design standards for single & two‐family homesF.S. 163.3202 prohibitsthe regulation of exterior cladding material; style or material of roof structures; exterior nonstructural architectural ornamentation; location or styling of windows and doors; location or orientation of the garage.Can still regulate height, bulk, orientation, and location•Home based businessesF.S. 559.955 prohibitsregulation of home businesses beyond requirements listed in the statute.Update the code to meet statute.Attachment G to 7-10-23 MinutesPage 37 of 65 Agenda Item #1.B.28 Aug 2023 Page 47 of 111 Additional Topics: Noticing (Sec. 24‐51)City code requires mailers to every property owner in city for changes to zoning code or Comprehensive Plan•~ $4,000 in cost•Results in large code updates every few years rather than smaller, more frequent changes (to justify cost). •Issues can go unresolved•Smaller changes allow more attention to the item/topic at hand*Proposed: Advertise on•Signs•City websiteAttachment G to 7-10-23 MinutesPage 38 of 65 Agenda Item #1.B.28 Aug 2023 Page 48 of 111 Minimum Living Area (Sec. 24‐81)Remove minimum living area to allow smaller homes?•Environmental benefits•Less energy consumption•Design flexibility (avoid wetlands, trees)•Housing affordability•Smaller homes = cheaper costs•More/alternative housing options•Declining avg. household sizesWealthMD, US Census“The U.S. needs to build more housing, and less expensive housing, especially in high-opportunity communities. To accomplish that, local governments must reduce regulatory barriers that limit the market’s ability to build small, lower-cost homes on expensive land.” (Brookings Institute)Existing minimums:•Single‐Family= 1,000 sq ft•Two‐Family= 900 sf (each)•Multi‐Family = 480 to 990 sq ft (each)Established by COAB in 1959International Code Council reduced minimum habitable living area to 70 sq ft in 2015Attachment G to 7-10-23 MinutesPage 39 of 65 Agenda Item #1.B.28 Aug 2023 Page 49 of 111 Minimum Living Area400 square feet1,500 square feet632 square feet900 square feetAttachment G to 7-10-23 MinutesPage 40 of 65 Agenda Item #1.B.28 Aug 2023 Page 50 of 111 Projections into Setbacks (Sec. 24‐82)Currently allowed: ‐ Roof overhangs, balconies, bay windows, etc. allowed to project 2 feet into side setbacks‐ Porches, overhangs, bay windows, etc. allowed to project 4 feet into front & rear setbacksProposed:‐ Keep existing allowances‐ Allow elevators to project 2 feet into side yard setbacks to encourage “aging in place”‐ Add maximum width of 12 feet for “architectural projections” on second story side walls (no max width currently).Attachment G to 7-10-23 MinutesPage 41 of 65 Agenda Item #1.B.28 Aug 2023 Page 51 of 111 Stormwater Retention (Commercial) (Sec. 24‐89 proposed, 24‐68 existing)Current Regulations: New/major development must provide on‐site stormwater retention.Concern: Hindering redevelopment of commercial properties, especially smaller properties along Mayport Road, due to the costs and lot area needed for stormwater retention.Proposal: Exempt commercial properties that redevelop and reduce their impervious surface coverage, and therefore reduce stormwater runoff, from on‐site stormwater retention requirements.Purpose: Remove disincentive to redevelop older commercial properties, especially along Mayport Rd, while reducing stormwater runoff. Mayport Rd Vision Plan:“Parcels within the study area fall into two categories. Either they maintain small individual ponds on site, or they were built in the 1970s before stormwater management facilities were required. In order to redevelop, the owner of a site without stormwater management facilities must meet today’s regulations, which could consume 15‐20% of the total site. This is a disincentive to redevelop.”Attachment G to 7-10-23 MinutesPage 42 of 65 Agenda Item #1.B.28 Aug 2023 Page 52 of 111 Impervious Surface (Sec. 24‐104‐116)“Grandfathering” of impervious coverage over 45%•Currently, properties with over 45% coverage can redevelop to previous coverage •Should new homes be allowed to rebuild to previous lot coverage? Attachment G to 7-10-23 MinutesPage 43 of 65 Agenda Item #1.B.28 Aug 2023 Page 53 of 111 Impervious Surface (Sec. 24‐104‐116)*Proposed: Require new development to meet the max 45% coverage•New development has to meet all other codes•Minor development still grandfathered•Intent is to alleviate stormwater/floodingNew development exampleEnvironmental Stewardship Committee (ESC) supports proposed requirement as it will:‐ Decrease stormwater runoff‐ Increase aquifer/groundwater recharge‐ Improve water qualityAttachment G to 7-10-23 MinutesPage 44 of 65 Agenda Item #1.B.28 Aug 2023 Page 54 of 111 Impervious Surface (Sec. 24‐110‐112)Residential Homes in Commercial Zoning Districts•Max impervious coverage allowed in commercial districts = 70% (45% in residential districts)•Currently ~40 Single‐ & Two‐family homes in commercial zoning districts•Should new homes in commercial districts be allowed 70% coverage or held to 45% coverage like homes in residential districts?This home is zoned residential(max 45% coverage)This home is zoned commercial (max 70% coverage)Proposed: New homes in commercial districts be held to 45% max impervious surface coverage.Commercial ZoningResidential ZoningAttachment G to 7-10-23 MinutesPage 45 of 65 Agenda Item #1.B.28 Aug 2023 Page 55 of 111 Artificial Turf (Sec. 24‐90 proposed)Should artificial turf be considered pervious or impervious?‐ Currently considered pervious ‐ Increasingly popularAccording to UF, due to compaction of soil artificial turf reduces infiltration and increases stormwater runoff when compared to natural turf.COAB Definition:Impervious surfaceshall mean those surfaces that prevent the entry of water into the soil.Attachment G to 7-10-23 MinutesPage 46 of 65 Agenda Item #1.B.28 Aug 2023 Page 56 of 111 Artificial Turf (Sec. 24‐90 proposed)How to address artificial turf?•Increasingly popular•Pervious or impervious?•Environmental ConcernsAccording to UF, due to compaction of soil artificial turf reduces infiltration and increases stormwater runoff when compared to natural turf.Attachment G to 7-10-23 MinutesPage 47 of 65 Agenda Item #1.B.28 Aug 2023 Page 57 of 111 Artificial Turf (Sec. 24‐90 proposed)Staff & ESC Recommendation:‐ Consider as impervious surface‐ 50+ feet from water bodies‐ Not allowed within drainage features (swales, retention, etc.)EXAMPLESAttachment G to 7-10-23 MinutesPage 48 of 65 Agenda Item #1.B.28 Aug 2023 Page 58 of 111 Minimum Lot Size in Medium & High Density(Sec. 24‐107, 108)Atlantic BlvdFocus Areas(Medium & High Density)Does NOT apply to low density (yellow areas)Attachment G to 7-10-23 MinutesPage 49 of 65 Agenda Item #1.B.28 Aug 2023 Page 59 of 111 The minimum lot size required for new single‐family lots in medium and high density areas is inconsistent with the Comprehensive Plan.Zoning/Density Zoning Code Comprehensive Plan NoteSingle‐Family Zoning/ Low Density7,500 sq ft for new single family lots7,260 square feet per residential unit.ConsistentTwo‐Family Zoning/ Medium Density7,500 sq ft for new single family lots3,112 square feet per residential unit.Not ConsistentMulti‐Family Zoning/High Density7,500 sq ft for new single family lots2,178 square feet per residential unit.Not consistent*The zoning code should be consistent with the Comprehensive PlanMinimum Lot Size in Medium & High DensityProposed:Single‐Family/Low Density: NO CHANGESTwo‐Family/Medium Density: 5,000 sq ft for new single family lots‐ This area largely consists of platted 50’ X 100’ lots, so this size was chosen to maintain the existing “character” or development patternMulti‐Family/High Density: 4,000 sq ft for new single family lots‐ Lot sizes vary in this area. 40’ X 100’ was chosen to be more consistent with the Comprehensive Plan while also maintaining existing development patterns.Attachment G to 7-10-23 MinutesPage 50 of 65 Agenda Item #1.B.28 Aug 2023 Page 60 of 111 Current Zoning:100’100’100’ X 100’ Lot50’ 50’Allowed:DuplexNOT Allowed2 single‐family homesProposed Zoning:100’100’100’ X 100’ LotAllowed4 townhomes or apartments50’ 50’Allowed2 single‐family homes(Two‐family/medium density)If 2townhome/duplex units are allowed, why not allow 2single‐family homes?Attachment G to 7-10-23 MinutesPage 51 of 65 Agenda Item #1.B.28 Aug 2023 Page 61 of 111 Current Zoning:100’100’100’ X 100’ Lot50’ 50’Allowed4 townhomesNOT Allowed2 single‐family homesProposed Zoning:100’100’100’ X 100’ LotAllowed4 townhomes50’ 50’Allowed2 single‐family homesIf 4townhomes or apartments are allowed, why not allow 2single‐family homes?(Multi‐family/high density)Attachment G to 7-10-23 MinutesPage 52 of 65 Agenda Item #1.B.28 Aug 2023 Page 62 of 111 Commercial Building Setbacks“Activates” the street (attracts foot traffic, outdoor seating, “eyes on the street”, etc.)Walkable development (Safer & more inviting for pedestrians) Visually more appealing (building façade vs. parking lot)Mayport Rd Redevelopment Plan (2003), Mayport Rd Redevelopment Plan (2016), Mayport Rd Vision Plan (2018), and Connectivity Plan (2021) recommend bringing commercial buildings closer to the street.Dangerous for pedestrians & bicyclists(auto‐oriented with driveways and parking lots)Visually less appealing (building façade vs. parking lot)Attachment G to 7-10-23 MinutesPage 53 of 65 Agenda Item #1.B.28 Aug 2023 Page 63 of 111 Commercial Building SetbacksBringing commercial buildings closer to the street is also recommended by:•American Planning Association (APA) “Commercial Corridor Redevelopment Strategies” •APA “Intergenerational Community Planning”•American Association of Retired Persons (AARP) & Congress for New Urbanism (CNU) “Handbook for Improved Neighborhoods”•And more.Building close to and facing sidewalk/streetSafer & more appealing for pedestrians to access businessAttachment G to 7-10-23 MinutesPage 54 of 65 Agenda Item #1.B.28 Aug 2023 Page 64 of 111 Commercial Building SetbacksCommercialZoning District:CBD (Town Center)CPO CL CG TMExisting front setback MAX 15’  MIN 20’ MIN 20’ MIN 20’ or 10’ MAX 5’Proposed front setback MAX 15’ MIN 20’ MAX 15’MAX 15’MAX 5’Proposed:Change the required front setback for new commercial buildings to a maximum of 15 feetto create more walkable, safer, and appealing commercial districts. This would mean the front of the building could be anywhere from 0 to 15 feet from the front property line.Building would exceed max 15’Buildings would meet max 15’ front setbackAttachment G to 7-10-23 MinutesPage 55 of 65 Agenda Item #1.B.28 Aug 2023 Page 65 of 111 Commercial Building Design StandardsAmerican Planning Association “Commercial Corridor Redevelopment Strategies” (2021), Mayport Rd Redevelopment Plan & Mayport Rd Vision Plan recommend establishing design standards for commercial development.•Horizontal and vertical articulation•Entry doors face street and defined with awning.•Transparency (windows and doors)Attachment G to 7-10-23 MinutesPage 56 of 65 Agenda Item #1.B.28 Aug 2023 Page 66 of 111 Commercial Building Design StandardsDesign standards are recommended by:•Mayport Road Redevelopment Plan•Mayport Road Vision Plan•American Planning Association “Commercial Corridor Redevelopment Strategies”•American Planning Association “Smart Codes: Model Land Development Regulations”New commercial buildings should be designed to create vibrant and visually appealing commercial areas that enhance the character of the city.Attachment G to 7-10-23 MinutesPage 57 of 65 Agenda Item #1.B.28 Aug 2023 Page 67 of 111 Commercial UsesPolicy A.1.10.5 “Along the Mayport Road corridor, the continuation and proliferation of light industrial uses, automotive sales and repair businesses and other more intensive commercial business activities shall be discouraged in favor of those businesses and uses that provide neighborhood serving retail products and services that generate daily activity and interaction between residents of the surrounding neighborhoods such as banks, drugstores, restaurants, churches, child care centers, grocery stores and similar businesses and uses.”2030 COMPREHENSIVE PLANAttachment G to 7-10-23 MinutesPage 58 of 65 Agenda Item #1.B.28 Aug 2023 Page 68 of 111 Driveways (commercial)Attachment G to 7-10-23 MinutesPage 59 of 65 Agenda Item #1.B.28 Aug 2023 Page 69 of 111 Driveways (commercial)Strategies to increase driver and pedestrian safety (FHWA & FDOT):•Minimize driveways (curb cuts)•Spacing between driveways•Max Number•Street frontage (i.e. 1 per 100’ frontage)•Joint/cross access between parking lots•Access from side street•Spacing from intersections•Avoid commercial strip development•Instead: Mixed use, building near street, parking in back“When this range of spacing is not achieved, the result will be a higher accident rate”(Center for Transportation Research and Education)Attachment G to 7-10-23 MinutesPage 60 of 65 Agenda Item #1.B.28 Aug 2023 Page 70 of 111 Driveways (residential)FHWA: “Limiting or eliminating driveways within functional area of an intersection helps reduce the number of decisions motorists must make and improves safety.”Attachment G to 7-10-23 MinutesPage 61 of 65 Agenda Item #1.B.28 Aug 2023 Page 71 of 111 Attachment G to 7-10-23 MinutesPage 62 of 65 Agenda Item #1.B.28 Aug 2023 Page 72 of 111 •Joint workshop between Community Development Board and Commission•Updated changes to CDB for recommendation to Commission•Commission review Comp Plan sent to State & other surrounding cities for review•Commission approvalNext StepsAttachment G to 7-10-23 MinutesPage 63 of 65 Agenda Item #1.B.28 Aug 2023 Page 73 of 111 Page 64 of 65 Agenda Item #1.B.28 Aug 2023 Page 74 of 111 Attachment H to 7-10-23 Minutes Page 65 of 65 Agenda Item #1.B.28 Aug 2023 Page 75 of 111 Page 76 of 111 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Approve the 90-Day Calendar for September November 2023 ATTACHMENT:1)Mayor and Commission 90-Day Calendar (September November 2023) AGENDA ITEM:90-Day Calendar for the Mayor and Commission SUBMITTED BY:Yvonne Calverley,Executive Assistant to the City Manager TODAY’S DATE:August 15,2023 MEETING DATE:August 28,2023 BACKGROUND:The 90-day calendar is included on the agenda for the purpose of setting meeting dates and determining the location,time and whether to videotape special meetings and workshops.The rolling 90-day calendar will be revised after receiving input from City staff and the Commission,and will be included in each agenda for consideration. NOTES: 1)A Town Hall Meeting is scheduled at 10 am on Saturday,Oct.14 in the Jordan Park Community Center. BUDGET:None REVIEWED BY CITY MANAGER: Agenda Item #3.A.28 Aug 2023 Page 77 of 111 /1 414:.\:gvg_c.mux.....u$LO ,. /u .7.»7.? 1!‘: QZ<mO%<§ .)rvwv V macaw...$_..mgm)5».(C! \?,.Qm:.§.m5.055?dmmDEA..w<Q.xA.29...»,.§...Q.,a _ 3.W49 ZOE kw/1QZbm @320 8250 N30 ham3:3 QuadBacon: Ea_ 8PE3 55$:5. om 7.13.3E,_._.. E;.5»:_.54.‘ EEZ::§2:5; .m..__x._._u::2: :3x 4:52:_:mu_»..c2 Emm@582 oué??oonsmxomuamomum. 525253umm mm Eao w::v3>_ ou:_EEcOmorwm E .3 :5c !:,$m_..%__.5;_/2.1; :5Nmciwmm 2.2232.Euumm¢ Eao 335600 But/omSEED \.N pamvnvwdsu?z uozwc?oonsm £23530umm 3.4 Euo @382omm caEra uo???oonsm 8:.omm2 3 Enoma).Euom Eu?mo??? >\:?:?§bOU 3 :5c £583.mom/. NH AwEm-oo>:Camone 92 HHOEBEEQU mN 2 ¢m:ovH-oo>:C em03 92 sowmmnb?ou S 95 :35:ca NI Em o. BVCSZEo?zmm «N 35$:5.:a cEEZ o:v.:ou< 02¢;__3w3: an N1 Sn 2 .8122 mbncmm 2 £5 :33:an NI Em o_ BVESZ Eo?cmm S GEE :3:ea cm$:§>w:om 25 29,3: an N1 Eu o_ EVEE WBEEM m U) if \z \\ \.. Agenda Item #3.A.28 Aug 2023 Page 78 of 111 QOOZ0..Em ON028SwUuO_.vM5505ZMIEk/O..—LI r.. .mcw...s Q t .4,:,.?I J \.1,(..f,_..r,_.rrrr...L wt! (‘Qvw Rx ca o Scum. .H.__u_uLmumm Rom .5n_o.bO zoamgzouGZ<-O%<2 %4QMD.H/um.w/«QHML.w/wnam:IF.?-Qmmzn:S/.w<,Qm2DH.5520?.w<QZDm .__...,.z£ii C-5—: ».§._55>._E:£ Emm@522 ouez??oonsm >o:2:mmmum Esgs?momm Rom cam. w::u22 uo§8EoDmOr_Lm om.3 Ema uB:EEoU >5_>umSEED mN ca9% w::o2>.. u2:EEoun:m £3530umm E eacwccoow/MUmm mam?m ooEEEoop,:m BC.omm2 Saw @3005Ewom EuEmo_o>mQ 5838800 Emm. U<M.<U «N S cm A£om-uo>:5 Em omucm:>.:o_mmE.=.:oU mN Qzom-oo>:Cca26wzz:oEm_EEoU 3.5..zommsvc E N1 Sn 3 ..ov_§E m.5F:wm NN 25 =o$3:an NI Sn 2 6x52 Bunsen m? Gianzommsyc ca NI Em E u®v—.:w—\4£085 n— 35 :26ea0E?ckmcom Cramzommsmv Em N1 Em o_ V3132 wuunhnmH \'.‘ u u Agenda Item #3.A.28 Aug 2023 Page 79 of 111 vim;Eco??zm:S3o>Ea Id EgmEdm:§Bo>2Vin;F%§:o_.:a wI m_m>:.mm.mNN.m_. tr ix x Ix, mmA4 .5nSo>o Z 4o_mm_2=du2Z4 1O .2.» u,..§.:V\u._3.< E;x .v. 2:3 ..,éx£:< @330 6320 $950 35 moo_.?O ~30 Z@mmm.!_Z.,/HNQCQZ</m:FC%< .C,.om:H<mW/«QHML.£d,£5:._..C.d,£ _ 29:9.£..Q£::.W4QZC2 ukazzm C anm. oo§EEoOmoem cooz-3:82 zonu?momum. bb?m??msm3 :59% Examso?cmm c anomoiom sv?amomm anNwqimvm Bmh?wm?@025 0 mm anEl» oo???oonsm QONOHHSO 2 :5c #582omm :am?m o8:EEoon_:m 85.ummw mm an.o 32.Exam EuEm2_e>oQ bE:EEo.u Hm eac 92mo»? 37$I oo>=©an ems $2:o_mm_EEoU om AmgBa>>oo>:Camone 32qo?mub?oo 2 0 EmN-EwO_ 02$:85: EVEEZ muo?cmm 3 ca N-Em o_ Cramzommsvc BMEE Eo?cmm 3 ca N-Em o. C13 :85: 3x32 Bantam NH .8 Wm35 :5: uuocooEmzbswcom EQN-Em S Gian.=3m3: BVENEEozcmm m :-4 \x \—< @330 mooEO 5_U Agenda Item #3.A.28 Aug 2023 Page 80 of 111 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.23-31 authorizing Professional Engineering Services in connection with the City’s efforts to provide complete streets improvements on Ahern Street SUBMITTED BY:Scott Williams,Public Works Director TODAY’S DATE:August 14,2023 MEETING DATE:August 28,2023 BACKGROUND:Staff received a Scope &Fee Proposal from Crawford,Murphy &Tilly,Inc. (CMT)in the amount of $68,830.00 to perform a ?nal design of complete streets improvements on Ahern Street between Ocean Blvd and East Coast Drive based on the approved conceptual plan (dated 05-01- 2023).Project items include roadway,pedestrian,parking and minor drainage improvements. CMT will provide surveying and geotechnical services for the project,and CMT will also provide construction plans,speci?cations,and associated construction cost estimates to the City at the 30%,60%, and ?nal design phase,incorporating the City’s comments. CMT shall also prepare and submit the permit exemption request to the SJRWMD for this safety project. No surface water and/or wetland impacts are anticipated. The tasks included in Scope &Fee Proposal include 1)30%Submitta]/Survey,2)60% Submittal/Geotechnical,3)90%Submittal,and 4)Final Plans/Permitting.Further details are outlined in the Scope &Fee Proposal (attached)from CMT dated July 24,2023. The City has a Professional Engineering Services Agreement with CMT,and this scope of work would be Task Authorization No.RFQ20-01-CMT—TA#6 under said Agreement. BUDGET:Funding is available in account 131-5002-541-6300 under project number PW2202 “Sidewalk Ahern.” RECOMMENDATION:Approve Resolution No.23-31 authorizing staff to issue a Task Authorization to Crawford,Murphy &Tilly,Inc.in the amount of $68,830.00 for a ?nal design of complete streets improvements on Ahern Street,as described in the Scope &Fee Proposal dated July 24,2023. ATTACHMENT:1)Resolution No.23-31 2)Proposal from CMT dated July 24,2023 3)Ahern Street concept plan dated April 24,2023 REVIEWED BY CITY MANAGER: Agenda Item #8.A.28 Aug 2023 Page 81 of 111 RESOLUTION NO.23-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO CRAVVFORD,MURPHY &TILLY, INC.FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE CITY’S EFFORTS TO PROVIDE COMPLETE STREETS IIVIPROVEMENTS ON AHERN STREET;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE VVITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on July 24,2023,staff received a scope and fee proposal from Crawford,Murphy &Tilly, Inc.(CMT)in the amount of $68,830.00 to perform a ?nal design of complete streets improvements on Ahem Street between Ocean Blvd and East Coast Drive based on the approved conceptual plan (dated 05-01-2023);and WHEREAS,CMT will provide surveying and geotechnical services for the project,and CMT will also provide construction plans,speci?cations,and associated construction cost estimates to the City at the 30%,60%, and ?nal design phase,incorporating the City’s comments;and WHEREAS,CMT will prepare and submit the permit exemption request to the SJRWMD for this safety project,and no surface water and/or wetland impacts are anticipated.;and WHEREAS,tasks included in Scope &Fee Proposal include 1)30%Submittal/Survey,2)60% Submittal/Geotechnical,3)90%Submittal,and 4)Final Plans/Permitting;and WHEREAS,the City has a Professional Engineering Services Agreement with CMT,and this scope of work would be Task Authorization No.RFQ20-01-CMT-TA#6 under said Agreement;and WHEREAS,funding is available in account 131-5002-541-6300 under project number PW2202 “Sidewalk Ahem.” NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City Manager to execute Task Authorization No.RFQ20-01-CMT-TA#6 with Crawford,Murphy &Tilly,Inc.in the amount of $68,830.00 for the ?nal design of complete streets improvements on Ahern Street,as described in CMT’s Scope and Fee proposal dated July 24, 2023,and; SECTION 2.The City Commission hereby authorizes the City Manager to approve a Purchase Order to Crawford,Murphy &Tilly in the amount of $68,830.00 for said Task Authorization. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 28”‘day of August,2023. Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #8.A.28 Aug 2023 Page 82 of 111 Attachment to Agreement Ahern Street Complete Street Final Design WORK ORDER: between City of Atlantic Beach and Crawford,Murphy &Tilly,Inc. THIS DOCUMENT,executed this day of ,2023,is WORK ORDER to City of Atlantic Beach (“Owner”)and Crawford,Murphy &Tilly,Inc. 2023 (hereafter called "Work Order”). A.GENERAL The Owner and Engineer have entered into a Continuing Contract (“Agreement”)which provides that,from time to time,the “Owner may request that Engineer provide professional services for Specific Projects,”and “each engagement will be documented by a Work Order.”This document is a Work Order.The Agreement sets forth the general terms and conditions which shall apply to this Work Order. B.DESCRIPTION OF ASSIGNMENT This Work Order is for Professional Engineering Services in connection with the City’s efforts to improve the road and provide complete street improvements on Ahern Street.The project wil lincluderoadway,parking and pedestrian improvements from East Coast Drive to Ocean Blv dwithintheexistingrightofway.The project limits are in the Town Center area and will require the use of red brick to match the existing sidewalk and crosswalks. C.PROJECT OVERVIEW The intent of the proposed project is to perform a ?nal design of complete streets improvements on Ahern Street between Ocean Blvd and East Coast Drive based on the approved conceptual plan (dated 05-01-2023).Project items include roadway,pedestrian,parking and minor drainage improvements. Roadway improvements will include asphalt pavement for two (2)10-foot travel lanes,paved ribbon curb,driveways,and signing and pavement marking.Drainage improvements willinclude adding/adjusting drainage inlets and tie-in to existing grades.Right-of-way acquisition and environmental impacts (wetlands)are not anticipated with this project.Utilitycoordination willbe completed as necessary,and required agency permit applications willbe submitted.Safety and clear zone improvements will be included as necessary.It is assumed that existing lightin gpoles,if any,willremain or be relocated. _Contract,_ (“Engineer”)on Agenda Item #8.A.28 Aug 2023 Page 83 of 111 D.SCOPE OF SERVICES I.Sco e of Services: A.30%Submittallsurvey CONSULTANT will initiate the survey work soon after the Notice to Proceed (NTP).Upon receipt of the survey data,CONSULTANT willdo an internal review and evaluate the use of pervious concrete and pavers and swale/rain gardens to reduce impervious area.Consultant willprepare and deliver two (2)copies of 11"x 17”and PDF version of 30%plans of the roadway improvements including typical roadway section and roadway layout plans to the COAB for review at least one week prior to meeting with the COAB.COAB can then determine whether a 30%meeting is necessary,and ifdesired,CONSULTANT willmeet with the COAB to review the 30%layout plans.The COAB comments shall be incorporated into the 60%plans. Survey CONSULTANT shall provide surveying services for this project and shall include enough detail to complete the design and permitting services described herein and shall at a minimum include Ahern Street from East Coast Drive to Ocean Blvd.Final survey shall be provided in an electronic copy in AutoCAD Civil 3D (V2018,DTM included)along with a signed and sealed SuNeyor's Report. B.60%Submittal/Geotechnical CONSULTANT will initiate the geotechnical work soon after the 30%plans are submitted. CONSULTANT shall prepare and deliver two (2)copies of 11”x 17”and PDF version of 60% plans,preliminary speci?cations,and an associated construction cost estimate to the COAB for review at least one week prior to meeting with the COAB.CONSULTANT will meet with the COAB to review the 60%plans.The COAB comments shall be incorporated into the 90%plans. Plans shall include detail sufficient to clearly demonstrate the design intent,satisfy permit requirements,obtain Agency approvals,and shall include at a minimum: 0 Horizontal planimetric view of entire roadway at no greater than 1"40'on scalable 11 x 17"plan sheets; o Additional details at intersections; o Pavement section design and detail; -Grading improvements; o Pavement marking and signage; o Typical Details for driveway connections; o Typical Details for drainage inlets; o Roadway Cross sections for areas requiring roadway improvements,and as required to show details in areas of special interest;and -MOT plans and details. Geotechnical CONSULTANT shall provide geotechnical services for this project and shall include enough detail to complete the design and permitting services described herein and shall at a minimum include shallow auger borings in the proposed pavement areas. Agenda Item #8.A.28 Aug 2023 Page 84 of 111 V.Services Not Included The following services are not included in this contract.However,they can be provided as authorized,if determined necessary during the design.Compensation will be based on our Hourly Rates or a negotiated fee. IV.Project Schedule Preliminary Project Schedule willbe submitted prior to the kick-off meeting. The results of the geotechnical exploration and engineering study will be presented in a final geotechnical report which will include an engineering analysis and evaluation of the site and subsurface conditions with respect to the planned construction. C.90%Submittal CONSULTANT shall prepare and deliver two (2)copies of 11”x 17”and PDF version of 90% plans,speci?cations,and an associated construction cost estimate to the COAB for review at least one week prior to meeting with the COAB.CONSULTANT will meet with the COAB to review the 90%plans.The COAB comments shall be incorporated into the Final plans. D.Final Plans/Permitting CONSULTANT shall prepare and deliver two (2)copies of 11”x 17"and PDF version of 100% Construction plans,specifications and associated construction cost estimate to COAB. CONSULTANT shall conduct a Final Plan meeting with the COAB. CONSULTANT shall prepare and submit permit exemption request to the SJRWMD for this safety project.We anticipate no surface water and/or wetland impacts. II.Project Deliverables A.CONSULTANT shall provide one digital signed and sealed 11"x 17"copy of the Final plans,technical speci?cations and associated construction cost estimate. CONSULTANT shall provide electronic ?les of the Final Plans and speci?cations to the COAB including PDF,AutoCAD,MS Word,MS Excel,and any other electronic format used in the design effort and construction document preparation. Ill.Compensation Amount Compensation will be Total NOT TO EXCEED amount of 68 830.00.Payments will be made based on the veri?able percent completion of each task listed below‘ Task A-30%Submittal/Survey $27,520.00 Task B 60%Submittal/Geotechnical $19,120.00 Task C 90%Submittal $11,840.00 Task D —Final Plans/Permittin 10,350.00 Total NOT TO EXCEED Compensation for all Tasks $68,830.00 Agenda Item #8.A.28 Aug 2023 Page 85 of 111 Permitting/Relocation of Protected Species,if required. UtilityDesign and Permitting Subsurface groundwater -modeling Construction Inspection Services Site lighting or structural design services Landscape Architectural Design Services NPDES Permitting,Reporting and Inspection Services Wetland Mitigation Impacts/Fees -Rezoning.comprehensive plan amendment,variances,special exceptions,etc. -FEMA Map Revisions or Amendments -Arborist Services VII.Attached as Appendices A)Man-Hour Sheet VIII.The provisions of this Work Authorization No.WA-are subject to all terms and conditions of the above-referenced Contract. OWNER: City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach,FL 32233 Name:Steve Swann Title:City Engineer Date Signed: ENGINEER: Crawford,Murphy &Tilly,Inc 7400 Baymeadows Way Jacksonville,FL.32256 By: Name:Paul E.Ina Title:Group Manager,ST FL Date Signed: INWITNESS WHEREOF,the parties hereto have executed Work Order to be effective as of the date ?rst above written. Agenda Item #8.A.28 Aug 2023 Page 86 of 111 an <.m_. 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The existing 5-foot-wide sidewalk along the north side of the roadway will be replaced with new 8-foot- wide sidewalk.The proposed 8-foot sidewalk will begin at the northeast side of the Seminole Road intersection and will terminate at the northwest side of the East Coast Drive intersection (approximately 2,785 LF).Additional improvements will include driveway replacement and drainage improvements to accommodate the 8-foot-wide sidewalk.This project was recommended for construction in the 2021 Connectivity Plan. The tasks included in Scope &Fee Proposal include:1)Sidewalk Analysis,2)Sidewalk Plans,and 3) Drainage Analysis.Further details are outlined in the Scope &Fee Proposal (attached)from Hanson Professional Services,dated August 3,2023. The City has a Professional Engineering Services Agreement with Hanson Professional Services,and this scope of work would be Task Authorization No.RFQ-O1-HPSTA #9 under said Agreement. BUDGET:Funding is available in account 300-5002-541-6300 under project number PW2306 “Sturdivant-Seminole EC PA.” RECOMMENDATION:Approve Resolution No.23-32 authorizing staff to issue a Task Authorization to Hanson Professional Services in the amount of $46,052.86 for ?nal plans and opinion of probable construction costs for sidewalk improvements along Sturdivant Avenue/Ahem Street as described in the Scope &Fee Proposal from Hanson Professional Services dated August 3,2023. ATTACHMENT:1)Resolution No.23-32 2)Proposal from Hanson Professional Services dated August 3,2023. 3)Sturdivant Avenue Field Notes BY CITY MANAGER: Agenda Item #8.B.28 Aug 2023 Page 89 of 111 I.. II 'I II .. ;I ... P” f‘I I I I « u -.u '-.'I :I I - -u ‘I I I - .I ‘ u I I u I z.- I VI .' I u II I I I|l . _I I II . 'I u I _I I I ~.I ‘II I :I I I ... II I II.. . .II III ‘I .1 I I I. 'I I.II -. . II . SECTION 1.The City Commission hereby authorizes the City Manager to execute a Task Authorization with Hanson Professional Services in the amount of $46,052.86 for professional RESOLUTION NO.23-32 Page 1 of 2 NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: RESOLUTION NO.23-32 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO HANSON PROFESSIONAL SERVICES FOR PROFESSIONAL ENGINEERING SERVICES FOR FINAL PLANS AND OPINION OF PROBABLE CONSTRUCTION COSTS FOR SIDEWALK IMPROVEMENTS ALONG STURDIVANT AVENUE AND AHERN STREET;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on August 3,2023,staff received a scope and fee proposal from Hanson Professional Services in the amount of $46,052.86 to provide professional engineering services for ?nal plans and opinion of probable construction costs for sidewalk improvements along Sturdivant Avenue and Ahem Street:and WHEREAS,the project consists of replacing the existing 5-foot-wide sidewalk along the north side of the roadway with a new 8-foot-wide sidewalk;and WHEREAS,the proposed 8-foot sidewalk will begin at the northeast side of the Seminole Road intersection and will tenninate at the northwest side of the East Coast Drive intersection (approximately 2,785 LF);and WHEREAS,this project was recommended for construction in the 2021 Connectivity Plan;and WHEREAS,additional improvements will include driveway replacement and drainage improvements to accommodate the 8-foot-wide sidewalk;and WHEREAS,the tasks included in the Scope &Fee proposal include sidewalk analysis,sidewalk plans,drainage analysis;and WHEREAS,the City has a Professional Engineering Services Agreement with Hanson Professional Services;and WHEREAS,funds for this design are budgeted in account 300-5002-541-6300 under project number PW2306 “Sturdivant-Seminole EC PA.” Agenda Item #8.B.28 Aug 2023 Page 90 of 111 engineering services for ?nal plans and opinion of probable construction costs for sidewalk improvements along Sturdivant Avenue and Ahem Street as described in Hanson Professional Services Scope and Fee proposal dated August 3,2023,and; SECTION 2.The City Commission hereby authorizes the City Manager to approve a Purchase Order to Hanson Professional Services in the amount of $46,052.86 for said Task Authorization. SECTION 3.This Resolution shall take effectimmediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 28”‘day of August,2023. RESOLUTION NO.23-32 Page 2 of 2 Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Curtis Ford,Mayor Agenda Item #8.B.28 Aug 2023 Page 91 of 111 August 3,2023 Mr.Steve Swann,PE City Engineer City of Atlantic Beach 800 Seminole Road Atlantic Beach,Florida 32233 Re:Sidewalk Improvements for Sturdivant Avenue/Ahern Street (Final Design) Subject:Scope &Fee Proposal Dear Mr.Swann: Hanson Professional Services (Consultant)is pleased to present our scope of services and fee proposal for this project.This scope of work is to provide professional engineering services for final plans and opinion of probable construction cost for sidewalk improvements along Sturdivant Avenue/Ahern Street to replace the existing 5 foot wide sidewalk with an 8 foot wide sidewalk along the north side of the roadway from Seminole Road to East Coast Drive. General Objective The general objective of this scope is to provide a final design along with an opinion of probable construction cost to replace the sidewalk along the north side of the roadway along Sturdivant Avenue/Ahern Street from Seminole Road to East Coast Drive. Project Description The existing 5 foot wide sidewalk along the north side of the roadway willbe replaced with new 8 foot wide sidewalk.The proposed 8 foot sidewalk willbegin at the northeast side of the Seminole Road intersection and willterminate at the northwest side of the East Coast Drive intersection (approximately 2,785 LF).Additional improvements willinclude driveway replacement and drainage improvements to accommodate the 8 foot wide sidewalk. Scope of Services The Scope of Services for this project involves the following tasks: Phase I-Data Reviewlcollection Survey The survey completed previously completed by City of Atlantic Beach willbe used as the existing conditions from which to base the design.Consultant willreview the existing field conditions versus this existing data and decide ifsupplemental survey is needed based on the general objective of this project.Supplemental survey,ifrequired,willbe requested and authorized under a separate purchase order 1of3 Agenda Item #8.B.28 Aug 2023 Page 92 of 111 u I '2 ‘:- 1 VI 'I _.I ‘.. . H .,.= .....v..u “ u .A.H ' u .1 u __. n n . ._n =v n u u u u _u :wl ’ uv :"u u . x :- I . :wl Phase II—Design and Permitting Sidewalk Design I Plans Production Design phase services willinclude the preparation of final construction plans for the new 8 foot wide sidewalk and driveways and drainage impacted by the sidewalk improvements. (a)Sidewalk Design/Analysis.The Consultant willdesign an 8 foot wide sidewalk to replace the existing 5 foot ‘wide sidewalk.The proposed sidewalk willbe‘located between the northern edge of pavement and existing City right-of-way meandering where possible and willmatch the existing grade as close as possible to maintain existing drainage patterns. (b)Plans.This effort willinclude producing plan sheets suf?cient for completing a detailed opinion of probable construction cost for the proposed improvements.The index of drawings for the plan set willgenerally include,but not necessarily be limited to the following: Key Sheet General Notes Typical Section Sidewalk Plan Cross Sections Drainage Structure Details .Traf?c Control Plan/Notes Erosion &Sedimentation Control Details .I0.""!"".U.0P7 .> Where applicable,information may be combined on drawing sheets. Geotechnical Services Geotechnical services will not be included as part of this scope of services. Permitting Requirements Permitting services will not be included as part of this scope of services as the planned improvements are expected to be exempt from permitting.Iffor some reason the project does not qualify for an exemption and results in additional work to obtain the required permit the Consultant reserves the right to negotiate the additional effort required to permit the project under a separate scope of services. Project Submittal Requirements 100%Design Plans:Up to ?ve (5)sets of half-sized (11"x 17”)drawings and one electronic version (PDF format)willbe furnished to the City for review and comment. Draft Bid Documents and Project Speci?cations using City standard format willbe included in this submittal.The sumittal willbe reviewed by the City and written comments willbe provided.The City willprovide written review comments within two (2) weeks from submittal. Final Signed and Sealed Design Plans:Up to ?ve (5)sets of half-sized (11”x 17") drawings and one electronic version (PDF format),Bid Documents,and Project Specifications will be furnished with agreed upon revisions from the 100%Design Plans incorporated. 2of3 Agenda Item #8.B.28 Aug 2023 Page 93 of 111 n n |: Ir: Utility Coordination The Consultant willcontact the utilityowners within the project limits and submit preliminary plans to con?rm existing facilities and identify utilityimpacts anticipated by the proposed improvements.The Consultant willsubmit ?nal plans to con?rm/document existing facility relocations to be performed by the utility owners. Meetings Consultant willschedule 100%plan review meeting to discuss review comments and relay any design information necessary to convey the intent of the plans. Time Schedule The schedule willfollow the outline below. Receive NTP Submit 100%Plans Within 45 days after NTP 100%Review Comments (City)10 days after 100%Plans Submittal 100%Plan Review Meeting Within 10 days after receipt of City Comments Final Plans Submittal Within 45 days after 100%Plan Review Meeting Fee Consultant willcomplete the scope of services described herein for a total lump sum amount of $46,052.86,as detailed in Exhibit A. Phase III-Construction Administration IfPhase IIIis authorized by the City,the specific construction administration services to be provided by the Consultant during the period of construction will be negotiated under a separate contract/scope of services. 3of3 Agenda Item #8.B.28 Aug 2023 Page 94 of 111 EXHIBITA CONTRACT FEE SUMMARY STURDIVANT AVENUEIAHERN STREET SIDEWALK SEMINOLE ROAD TO EAST COAST DRIVE PART I -GENERAL 1.Project Phase 2.Proposal Number Final Design NA 3.Consultant Name 4.Date of Proposal Hanson Professional Services 8/3/2023 PART II-LABOR RELATED COSTS 5.Direct Labor Hourly Estimated Estimated Rate Hours Cost TOTALS Sr.Project Manager $84.00 31 $2,578.38 Sr.Engineer $72.00 33 $2,404.08 Engineer $45.00 0 $ Sr.Designer $54.00 83 $4,507.65 Designer $36.00 200 $7,212.24 Clerical $28.00 0 $ Total Direct Labor 348 $16,702.35 6.Overhead (Combined Fringe Benefit &Administrative) Overhead Rate 150%xTotal Direct Labor $25,053.53 7.Subtotal:Labor +Overhead (Items 5 &6 $41,755.88 8.Profit:Labor Related Costs Item 7 x 10%$4,175.59 PART Ill-OTHER COSTS 9.Miscellaneous Direct Costs $46,052.86 TOTAL REIMBURSABLE COSTS PART IV-SUMMAR YTOTALAMOUNTOFCONTRACT(Lump Sum plus Reimbursables) Items 5,6,8,9,10,11) SUBCONTRACTS/MISCELLANEOUSOTHER LUMP SUM SUBTOTAL $ TOTAL LUMP SUMAMOUNT Items 5,6,8,9,and 10 $46,052.86 11.Reimbursable Costs (Limiting Amount) $121.40MISCELLANEOUSDIRECTCOSTSSUBTOTAL 10.SubcontractsIMiscellaneous Other (Lump Sum) Agenda Item #8.B.28 Aug 2023 Page 95 of 111 mn.~E.2 mn.~E..w_. 8.om~_~ mhmuqm oosvmg oo.m:.._ >._._>FU< >m kmou >m<._<m m $$(?93 3» 3.» 3 mm. mm. 3, >._._>_._.0< 5 mm:0: ._<»o._. t??E?é?é?? ._.wO0 mom<._ 8.m~. _8:a_o OO0000 mm:0: mu_<._.w um:.<m v~.~_.N.nacow$.33.S E?usacomno.2?uan S..m3._.9mm3.8m»m_. oo.xK.Nwmmmm._.Nné»mm ow.m:xm9mmoqmmvm$3 ao.9 ._.mO0wmaoz._.mOUMMDOI ¢om<._m..._<._.wmom<._u_u_<»m one»anm._.<m8.3wum:.<m ._w:m_mun_..w.._a_muo...m Emu._mmc_._mwmm m_>En_»m<oo._.w<m_"O... v:<>>mo_w5zmm:<m_><.rz<>_..._~=#m .»o.s.3...~2.3.2%“mS.wa8.31manmn.?m.~uS womwmwmmmwmom9w wooo.m5m_.onmmmaw mo8.55o_.83¢$m.aouwo8.3w._.93. .500$50:pmou$50:._.moomzaoz xom<._&<._.mmom<._&<._.mzom<._nE<._.w 8.5.num._.<¢8.~n»nm..<x8.3num._.<¢ .mm:_m:m.ow:_m:m.._mEmacs:.oo_.o._n_cw ":.5zm._5m..om._magmasmm.mmv.u_>_:m_._m o<omm_._oz__2mm_s_oE<2 "m__2<z.5m=.Om_.._mwo_Emw_m:o_mmm.oicomcmx zo_._.<m<n_mEwZ<._n_._<z_"_ mm“.oz<._.mOu_u_mxmoiu_Om»<s_Fmm »z<._..5mzooms__mn_ m._<..o._..5m_.oE w_m>_mc<ommc_m..o.mxmm._. mcmi x_m;%_w .mxmm» m_§_E<x_§,%_w -Vxmm» Emu....ow._En__Em:mO >._._>_._.U< m_._.<o\m=<zmo.p<s._._.mm nmmmsszEm _._.z<._.._:mzoo 93 Agenda Item #8.B.28 Aug 2023 Page 96 of 111 v_._<>>mo_m 5zm_m_:<m_><._.Z<>_n_w=._._.w _ms_<z ..om=.o~_n_ mm? 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I u_$moo_wm i=J\~1- mos? 3101::Agenda Item #8.B.28 Aug 2023 Page 107 of 111 Page 108 of 111 AGENDA ITEM:Signature Authority for application and acceptance of Federal FY 2022 Edward Byme Memorial Justice Assistance Grant (JAG)Program funds CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT SUBMITTED BY:Victor Gualillo,Chief of Police TODAY’S DATE:August 11”‘,2023 MEETING DATE:August 28”‘,2023 BACKGROUND:Justice Assistance Grants (JAG)are grants that have been established by the Federal Government and are administered by the State of Florida.Atlantic Beach has bene?tted from JAG grants for many years.The allocations for this grant must be approved by at least 51%of the law enforcement agencies in Duval County.This year the total amount of the awards for the Atlantic Beach Police Department is $56,347. The award of this grant from the State of Florida has been approved.This grant can be used to enhance law enforcement by supplementing existing nonfederal funds for program activities,which may include the purchase of law enforcement equipment.This grant does not require any matching funds from the city.The areas this money will be utilized for has been identi?ed as Community Safety Enhancements. All acquisitions made under this grant will be completed within city purchasing guidelines. BUDGET:This action will provide grant funding for community safety enhancements. RECOMMENDATION:For the Commission to authorize by Resolution the Mayor to have signatory authority to apply for and accept the Federal FY22 JAGD grant funds allocated to the City of Atlantic Beach and;for the City Attorney to have signatory authority to execute the necessary certi?cations required during the grant cycle and;for the City Manager to have authorization to expend the funds necessary to completethe selected grant project and;for police department personnel to have authority to manage the selected grant project.The payment of all project expenditures will be completed within city purchasing guidelines. ATTACHMENT(S):Resolution No.23-33 REVIEWED BY CITY MANAGER: Agenda Item #8.C.28 Aug 2023 Page 109 of 111 RESOLUTION NO.23-33 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE CITY TO ENTER INTO THE FEDERAL FY 2022 JUSTICE ASSISTANCE GRANT PROGRAM WHEREAS,Justice Assistance Grant Countywide (JAGC)grants have been established by the Federal Governmentand are administeredby the State of Florida,The FloridaDepartment of La wEnforcement(FDLE),Office of Criminal Justice Grants;and WHEREAS,allocation of JAGC funds provided to each County in Florida must be approved by at least ?fty-one percent of the local law enforcement agencies in that county;and WHEREAS,the Atlantic Beach Police Department has agreed with ?fty-one percent (51%)or greater of other local law enforcement entities to accept the funding levels for the federal FY 2022;and WHEREAS,the Atlantic Beach Police Department will use these funds for services or equipment that will enhance the capability of the agency to enhance public safety;and WHEREAS,the submission of a JAGC application requires CEO and CLO certification and the application and management of the grant process must be completed by an authorized city representative and miscellaneous grant amendments must be authorized by a city official; NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the Mayor to have signatory authority for; a letter accepting the Duval County funding allocations for the 2022 Edward Byrne Memorial Grant in compliance with State of Florida Rule 11D-6 F.A.C.,accepting the approved FY 2022 JAGC Grant,grant management activities on behalf of the City of Atlantic Beach and;for the City Attorney to have signatory authority to execute the necessary certi?cations required during the grant cycle and;for the City Manager to have authorization to expend the necessary funds in compliancewith city ?nance and purchasing policy in order to complete the associated grant project and;for the Chief of Police or their designee to;have authority to apply for and manage the FY 2022 JAGC Grant,select grant projects,provide information to FDLE,make assertions relating to grant management and have signatory authority for grant management functions of the accepted FY 2022 JAGC grant,on behalf of the city.Purchasing of all items and services associated with this grant will be completed within city purchasing guidelines. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 28th day of August,2023. Curtis Ford,Mayor Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #8.C.28 Aug 2023 Page 110 of 111 Atlantic Beach Police Department 850 SeminoleRoa dAtlanticBeach,FL 3223 3904-247- August 28,2023 Mr.Cody Menacof Bureau Chief Of?ce of Criminal Justice Grants Florida Department of Law Enforcement P.O.Box 1489 Tallahassee,FL 32302-1489 Dear Mr.Menacof, In compliance with State of Florida Rule 1ID-9,F.A.C.,the City of Atlantic Beach approves the distribution of $254,917 of Federal Fiscal Year 2022 Edward Byme Memorial JAG Program funds for the following projects in Duval County: Sub rantee/Im lementin A enc Pro'ect Pur ose Amount City of Atlantic Beach Atlantic Beach Community Safety Project $56,347.00 City of Jacksonville Beach Traf?c Enforcement Equipment $48,964.00 City of Neptune Beach FY22 Technological Advancement Grant $56,347.00 Cit of Jacksonville FY22 Crime Anal sis Ex ansion Continuation 93 259.00 Total:$254,917.00 Sincerely, likeuson facehao @At1anticBeachPD Curtis Ford Mayor City of Atlantic Beach=9~? At1anticBeachPD COURAGE *INTEGRITY *EXCELLENCE Followuson twitter @ Agenda Item #8.C.28 Aug 2023 Page 111 of 111