The URL can be used to link to this page

8-28-23 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, August 28, 2023 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Town Hall Meeting held on July 8, 2023. 7-8-23 Town Hall Draft Minutes 5 - 9 1.B. Approve minutes of the Regular Commission Meeting held on July 10, 2023. 7-10-23 Regular City Commission Draft Minutes 11 - 75 * 1.C. Approve minutes of the Budget Workshop held on July 25, 2023. 7-25-23 Budget Workshop Draft Minutes 77 - 112 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Sept. - Nov. 2023) 90-Day Calendar (Sept. - Nov. 2023) 113 - 116 * 3.B. Boys' & Girls' Club Update (Deputy City Manager Hogencamp) 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS * 7.A. BMRC - Appointments to the Arts, Recreation, and Culture Committee (ARCC) and the Environmental Stewardship Committee (ESC) BMRC Appointments to ARCC and ESC 117 - 127 Page 1 of 179 Regular City Commission - 28 Aug 2023 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 23-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO CRAWFORD, MURPHY & TILLY, INC. FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE CITY’S EFFORTS TO PROVIDE COMPLETE STREETS IMPROVEMENTS ON AHERN STREET; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 23-31 129 - 136 8.B. RESOLUTION NO. 23-32 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO HANSON PROFESSIONAL SERVICES FOR PROFESSIONAL ENGINEERING SERVICES FOR FINAL PLANS AND OPINION OF PROBABLE CONSTRUCTION COSTS FOR SIDEWALK IMPROVEMENTS ALONG STURDIVANT AVENUE AND AHERN STREET; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 23-32 137 - 155 8.C. RESOLUTION NO. 23-33 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO ENTER INTO THE FEDERAL FY 2022 JUSTICE ASSISTANCE GRANT PROGRAM Resolution No. 23-33 157 - 159 * 8.D. RESOLUTION NO. 23-36 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE LEASE AGREEMENT BETWEEN ASH PROPERTIES AND THE CITY OF ATLANTIC BEACH FOR 2294 MAYPORT ROAD UNIT 18, JACKSONVILLE, 32233; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 23-36 161 - 165 * 8.E. RESOLUTION NO. 23-37 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE LEASE AGREEMENT BETWEEN SATELLITE SHELTERS, INC., AND THE CITY OF ATLANTIC BEACH FOR A TEMPORARY OFFICE TRAILER; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 23-37 167 - 179 Page 2 of 179 Regular City Commission - 28 Aug 2023 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 179 Page 4 of 179 Town Hall July 8, 2023 MINUTES Town Hall Meeting Saturday, July 8, 2023 - 10:00 AM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Candace Kelly, Commissioner - Seat 4 Jessica Ring, Commissioner - Seat 5 Absent: Michael Waters, Commissioner - Seat 3 Also Present: Ladayija Nichols, Deputy City Clerk (DCC) Joe Gerrity, Interim City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) CALL TO ORDER Meeting was called to order at 10:00 a.m. 2 PUBLIC COMMENT - OPEN TOPICS Cindy Anderson asked questions regarding the budget and various City projects. Commissioner Bole and Commissioner Kelly explained that the City will continue with the Capital Improvement Plan projects. Mayor Ford mentioned that the mural project is on hold and not going forward at this time. Commissioner Ring described hurdles that artist might run into with this project. Commissioner Kelly, Mayor Ford and CM Gerrity explained why the City Engineer was tasked with engaging in conversations with JEA regarding COAB utilities. Mayor Ford, Commissioner Ring and CM Gerrity explained the funding options regarding Dora Drive. Mayor Ford explained that the Neptune Beach (NB) potential water expansion is right where it was left off at the June 27, 2023 Town Hall meeting. Jim Wheatley expressed opinions regarding the condition of roads and City vehicles. Page 1 of 5 Agenda Item #1.A. 28 Aug 2023 Page 5 of 179 Town Hall July 8, 2023 Commissioner Ring inquired about the condition of roads and how the City keeps track of what needs repairs. CM Gerrity informed that the Public Works director keeps an ongoing list of roads that need repairs and keeps track over time, regularly monitoring the roads. Mayor Ford also mentioned that City staff would continue to monitor projects and make the necessary plans to budget for what's needed. Don Wolfson encouraged the Commission to hold district town hall meetings for their respective districts. He also expressed concerns regarding the potential NB water request. Mr. Wolfson provided a letter that pertains to the NB water request (which is attached hereto and made a part of this Official Record as Attachment A) and expressed his concerns about it. He expressed opinions about the parks plan and the Charter Review Committee (CRC). Mayor Ford clarified that all NB documents have been uploaded to the COAB website under the projects page. He also mentioned that he does not see any further action from the Commission regarding this issue unless something new happens. Carolyn Zisser gave opinions on the CRC, the CM process and the NB potential water expansion. CM Gerrity clarified the process for the hiring of the CM. Mayor Ford advised that AB will not further engage on an agreement with NB unless the Commission decides to come to a consensus on this issue. Sandra Hanania spoke about flooding concerns on Ocean Boulevard and congestion in a particular area on Ahern Street. Ben Lewis spoke about traffic concerns on Ardella, Donner and Mayport Roads. Suzanne Shaughnessy expressed opinions on the potential water issue from NB. Gregory Powell spoke about Chapter 24 of the Code and the potential purchase of the Dora Drive property. Laura Pratt expressed concerns regarding animal life within the City. 7-8-23 Attachment A ADJOURNMENT The meeting adjourned at 11:57 a.m. Page 2 of 5 Agenda Item #1.A. 28 Aug 2023 Page 6 of 179 Town Hall July 8, 2023 Attest: Date Approved:________________ Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor Page 3 of 5 Agenda Item #1.A. 28 Aug 2023 Page 7 of 179 Page 4 of 5 Agenda Item #1.A. 28 Aug 2023 Page 8 of 179 Attachment A to 7-8-23 Minutes Page 5 of 5 Agenda Item #1.A. 28 Aug 2023 Page 9 of 179 Page 10 of 179 Regular City Commission July 10, 2023 MINUTES Regular City Commission Meeting Monday, July 10, 2023 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. DCC Nichols called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Candace Kelly, Commissioner - Seat 4 Jessica Ring, Commissioner - Seat 5 Absent: Michael Waters, Commissioner - Seat 3 Also Present: Joe Gerrity, Interim City Manager (CM) Jason Gabriel, City Attorney (CA) Ladayija Nichols, Deputy City Clerk (DCC) Kevin Hogencamp, Deputy City Manager (DCM) Steve Swann, City Engineer (CE) Amanda Askew, Planning & Community Development Director (PCDD) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting held on June 12 and June 26, 2023. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT DCC Nichols called each speaker to the podium. Matthew Saxton spoke in reference to agenda item 3.B. Page 1 of 65 Agenda Item #1.B. 28 Aug 2023 Page 11 of 179 Regular City Commission July 10, 2023 Gregory Powell spoke about the upcoming changes to Chapter 24 of the Code. Lee Leibecki suggested interviewing Chip Drysdale as a CM candidate. Greg Crocker expressed that he is pleased to see the work being done at Donner Park and offered his support to the Commission. Brittany Norris, Director of Intergovernmental Affairs, COJ provided a letter from COJ (which is attached hereto and made part of this Official Record as Attachment A) and offered support to the Commission on behalf of Mayor Deegan's Administration. Carolyn Zisser spoke about the CM search and explained why more candidates should be interviewed. Dawn Scott suggested interviewing Chip Drysdale as a CM candidate. Rhea Drysdale suggested interviewing Chip Drysdale as a CM candidate. Heather Markaj expressed concerns about cats in AB. Meghan Sullivan-Timcke spoke about the CM candidates. Suzanne Shaughnessy spoke in favor of interviewing more than one CM candidate. Mitchell Reeves expressed his opinions on the CM search process. 7-10-23 Attachment A 3. CITY MANAGER REPORTS 3.G. Additional Updates • Congratulated Brittany Norris on her new position with COJ. • Welcomed Brittany Percell as the Finance Director. • $15,000 grant was received for canopy tree assessment that requires a match from the City. A resolution will be forthcoming for this item. There was a CONSENSUS to use funds from the tree fund. • Reported on the revenue from 18th and 19th street parking for the month of June: $3,785. • Spoke about the Commission goals in relation to after school programs. He reported that the Boys and Girls Club received a grant to take over the after school and summer programs, with four years of funding. 3.A. Accept the 90-Day Calendar (July-Sept. 2023) CM Gerrity reported on this item as detailed in the agenda packet. Page 2 of 65 Agenda Item #1.B. 28 Aug 2023 Page 12 of 179 Regular City Commission July 10, 2023 Commissioner Ring requested that the planning and development input meetings be added to the calendar. There was a CONSENSUS to approve the calendar as amended. 3.B. FLC 97th Annual Conference Voting Delegate Information CM Gerrity reported on this item as detailed in the agenda packet. MOTION: Consensus that Mayor is the Voting Delegate. Motion: Jessica Ring Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 4 to 0. 3.C. SB 64 Update CE Swann discussed the item as detailed in a slideshow presentation (which is attached hereto and made part of this Official Record as Attachment B). Commissioner Bole asked what other cities in Florida are looking at regarding this issue. CE Swann explained that other cities are working to figure this issue out and that COAB is looking to get the deadline extended. Commissioner Ring asked what the time frame would look like if any of the discussed options were to be considered. CE Swann shared that the groundwork is being laid out now to develop a plan that will allow the City to reach the 2032 requirements. Commissioner Ring inquired about possible grants. CE Swann indicated that this would need to be financed and structured into the rate structure. Mayor Ford clarified that the City did not initiate any efforts to sell the utilities, the conversation that took place was about the off-loading of treated watered. He expressed that there was a potential for JEA to offer to purchase the utilities in the future. 7-10-23 Attachment B Page 3 of 65 Agenda Item #1.B. 28 Aug 2023 Page 13 of 179 Regular City Commission July 10, 2023 3.G. Additional Update CM Gerrity and CE Swann explained that the City is obligated by state law to put a plan together to eliminate septic tanks as detailed in a map (which is attached hereto and made part of this Official Record as Attachment C) and answered questions from the Commission. 7-10-23 Attachment C 3.D. Grant Funding Update CE Swann reported on this item as detailed in a slideshow presentation (which is attached hereto and made part of this Official Record as Attachment D). 7-10-23 Attachment D 3.F. City Manager Search CM Gerrity reported that Mr. Lamar dropped out. Mayor Ford discussed a two-page report that was prepared by Jennifer Lagner (which is attached hereto and made part of this Official Record as Attachment E). He also expressed that Chip Drysdale, as suggested by citizens, be considered for an interview. Commissioner Bole expressed opinions on the process and the consensus that has been agreed upon thus far. CA Gabriel explained that the Commission has the flexibility to change the process as they see fit. Commissioner Ring suggested conducting an interview with Mr. Drysdale over the phone. There was a CONSENSUS on moving forward with extending an individual phone interview with Mr. Drysdale to be completed by Friday, July 14, 2023 and, communicating the results to CM Gerrity. 7-10-23 Attachment E 3.E. Proposed Updates to the 2030 Comprehensive Plan and Chapter 24 (Land Development Code) Link to Redlined version of Chapter 24 Link to Land Development Regulations Presentation PCDD Askew reported on this item as detailed in the agenda packet and slideshow presentations (which are attached hereto and made part of this Official Record as Attachments F and G). Commissioner Bole spoke about pervious versus impervious surfaces. Page 4 of 65 Agenda Item #1.B. 28 Aug 2023 Page 14 of 179 Regular City Commission July 10, 2023 Mayor Ford requested that the City takes a look at Mr. Gregory Powell's work. Commissioner Ring requested a printed copy of the linked land development regulations presentation from the agenda packet. She also inquired about how far along the Chapter 24 changes are. PCDD Askew explained that staff is still working on the changes, gathering input from the public and will bring it to Commission for review and final decision. PCDD Askew indicated that there is not a specific date set for when these changes would be brought back to the Commission because it depends on public input, she desires to have it come before the Commission in August or September, given the scheduling of public hearings and state review. Commissioner Kelly explained why pools were included in Chapter 24 of the Code. Mayor Ford inquired about Section 24-91. PCDD Askew explained that there has been no change to this section and that FEMA produces maps for the City. Commissioner Ring inquired about the walkability of the awnings at Joseph's Pizza. PCDD Askew explained how the property line was set up as it relates to the current Code. PCDD Askew also clarified that she would need to seek guidance on whether or not a variance would be needed for something that is not owned by the business owner. Mayor Ford inquired about zoning for self-storage. PCDD Askew explained that staff is looking at adding it as a use-by-exception with additional architectural parameters. 7-10-23 Attachment F 7-10-23 Attachment G 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Kelly • Encouraged everyone to attend the ESC speaker series Commissioner Bole • Expressed that AB is lucky to have Brittany Norris as a resource. • Commended staff for their work with achieving grant funding for the City. • Expressed that the Farmer's Market has been going well. • Thanked PCDD Askew for her work. Commissioner Ring • Expressed that the Town Hall meeting was a success and encouraged citizens to attend those meetings. • Thanked CM Gerrity and DCM Hogencamp for adding the CM search updates to the newsletter. • Thanked the STOP Committee for having their first meeting. Mayor Ford • Read part of a letter from Thomas Melba (which is attached hereto and made part of this Official Record as Attachment H) and thanked the Lifeguards who helped with this situation. 7-10-23 Attachment H Page 5 of 65 Agenda Item #1.B. 28 Aug 2023 Page 15 of 179 Regular City Commission July 10, 2023 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS None. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER CM Gerrity • Expressed concerns about the CM search/process. Commissioner Ring • Encouraged citizens to share questions they would like asked during the interviews. Mayor Ford • Expressed opposition to adding the DCM to the CM interview process. A point of order was called from the audience. CA Gabriel explained that a point of order comes from those on the dais. 13. ADJOURNMENT The meeting adjourned at 8:22 p.m. Attest: Date Approved:_________________ Donna L. Bartle, City Clerk Curtis Ford, Mayor Page 6 of 65 Agenda Item #1.B. 28 Aug 2023 Page 16 of 179 Attachment A to 7-10-23 Minutes Page 7 of 65 Agenda Item #1.B. 28 Aug 2023 Page 17 of 179 Page 8 of 65 Agenda Item #1.B. 28 Aug 2023 Page 18 of 179 Senate Bill 64Compliance StrategyUpdateEngineering DepartmentJuly 10, 2023Attachment B to 7-10-23 MinutesPage 9 of 65 Agenda Item #1.B.28 Aug 2023 Page 19 of 179 Senate Bill 64 Summary•Signed by the Governor (2021‐168 Laws of Florida) and encoded in 403.064, F.S.•Enacted by the Legislature in recognition of potential shortages of potable water in Florida in the future•Intent is to push communities to reuse treated effluent for irrigation and as a source of potable water•Requires that disposal of treated effluent to surface waters be terminated by Jan 2032•Limited wet weather discharges will still be allowed•Required COAB to submit a compliance plan in Nov 2021Attachment B to 7-10-23 MinutesPage 10 of 65 Agenda Item #1.B.28 Aug 2023 Page 20 of 179 Current Practice for Effluent Disposal•WWTF is permitted to discharge up to 3.5 million gallons per day (MGD) of highly treated effluent to the St. Johns River•Effluent flow from the WWTF average 1.9 MGD•0.4 MGD used for irrigation at ABCC•1.5 MGD discharged to the St. Johns RiverAttachment B to 7-10-23 MinutesPage 11 of 65 Agenda Item #1.B.28 Aug 2023 Page 21 of 179 Current Practice for Effluent DisposalAttachment B to 7-10-23 MinutesPage 12 of 65 Agenda Item #1.B.28 Aug 2023 Page 22 of 179 Compliance Options•We are essentially built‐out and options are limited•Options staff are evaluating include:oExpanding the Reclaimed Water System for IrrigationoReducing flows to the WWTF:•Potable Water Conservation•Sewer System RehabilitationoDeep Well InjectionoReuse Effluent for Potable WateroPartner with JEA – Bulk transfer of reclaimed/raw wastewater or franchise agreement for operationsAttachment B to 7-10-23 MinutesPage 13 of 65 Agenda Item #1.B.28 Aug 2023 Page 23 of 179 Potential Compliance Costs•Costs are Rough Order of Magnitude only•No option proven feasible yetEffluent Diversion OptionEst. Capital Cost($)Est. Annual O&M($)Reuse System Expansion(Neighborhoods, NS Mayport)$30M $6MReuse System Expansion(Send to JEA)$15M $6MDeep Well Injection$32M $6MBulk Wastewater Transfer to JEA$50M $4MJEA Franchise AgreementLimited $0MAttachment B to 7-10-23 MinutesPage 14 of 65 Agenda Item #1.B.28 Aug 2023 Page 24 of 179 Path Forward•Clock is ticking toward January 2032•Expect Legislature to extend deadline, but no guarantees•Continue fleshing out all available options•Continue coordination with Beaches Communities & JEA•Develop Implementation Schedule to meet Jan 2032 Deadline•Provide progress report to Commission by April 2023Attachment B to 7-10-23 MinutesPage 15 of 65 Agenda Item #1.B.28 Aug 2023 Page 25 of 179 Page 16 of 65 Agenda Item #1.B. 28 Aug 2023 Page 26 of 179 !( !(!( !( !( !(!(!( !( !( !(!(!(!( !( !( !( !(!(!(!(!(!(!(!(!(!(!( !( !( !(!(!(!( !(!(!( !(!( !( !(!( !(!(!( !(!(!(!(!( !(!(!(!( !(!(!(!(!(!(!(!( !(!(!(!(!(!( !(!(!(!( !( !( !(!( !(!(!(!(!(!( !(!(!(!( !(!( !( !(!(!( !(!(!(!( !(!(!(!(!( !(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!( !(!(!(!(!(!( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !(!(!( !( !( !( !( !( !( !( !(!(!( !( !( !( !( !(!(!(!( !( !(!(!( !(!( !( !(!( !(!(!(!(!( !(!(!(!(!(!( !(!( S RA 1 A H Y MAIN STOCEAN BVATLANTIC BV BEACH AVLEVY RD MAYPORT RD11TH ST ASSISI LN EAST COAST DRSELVA MARI NA DRPARK TE E20TH ST 7TH ST SAILFISH DR ESEMINOLE RD6TH ST 10TH ST 6TH ST WMONTREAL ST5TH ST CAMELIA STDUTTON ISLAND RD WEST 12TH ST 4TH STSKATE RDPINE ST3RD ST 2ND STORCHID STPARK TE WSARGO RDATLEXIT MYPRT RP IC W ATLANTIC BG 9TH ST W PIONEER DRDONNER RD PLAZA ROYAL PALMS DR9TH ST 8TH STLINKSIDE DRA M E RIC A S T FRANCIS AVHIBISCUS STDAVID ST COVE LANDING DR SEASPRAY AV MAGNOLIA STCYPRESS LANDING DRLIVE OAK LNAT L A N T I C B E A CH D R17TH ST GAVAGAN RD BONITA RD IREX RD1ST ST WWEST END STCAVALLA RDJASMINE STGREEN CAY AV TULIP ST1ST ST STURDIVANT AV 3RD ST W BAREFOOT TRSAILFISH DR N MAKO DROCEANWALK DR S 15TH ST NANTUCKET AV STOCKS STBELVEDERE STJACOB AVRUDDER RD EDGAR ST ROSE ST13TH STSEA OATS DR14TH ST AMBERJACK LN AQUATIC DRSALLAS LNS T E R N D R S ALLEY RDBOCA GRANDE AV WHITING LNSTEWART STFEATHERWOOD DR WTRITON RD REDFIN DR BEGONIA STLEWIS ST R E G A S D R S S I S T R U N K S T JOHN'S CREEK DR SHERRY DRVIOLET STCAPE CHARLES AV PLAZAGEORGE ST2ND ST W SABALO DR VECUNA RD W PLAZA BEACHCOMBER TLATLEXIT FLA RP WONDERWOOD DRVEGA CR 45TH ST OCEANFOREST DR WDUDLEY ST AHERN STOCEANWALK DR WFLAEXIT ATL RP VIKINGS LN 8TH ST W 7TH ST W FLEET LANDI NG BV5TH ST W 4TH ST W REGAS DR EJACKSON RD POINSETTIA STCOUNTRY CLUB LN 11TH ST W 16TH ST 13TH ST W S E VI LLA BV W 14TH ST W OLD MAYPORT RD10TH ST W PARK STROBERT STSEAWAY STPARK SIDE DRARDELLA RDVERN DRNORTH SHERRY DRCAMPGROUND DR SANDPIPER LNOCEANFOREST DR N ORION BLVD18TH ST MEALY STSARATOGA CR S FAIRWAY VILLAS DR NAUTICAL BV NPARADISE LN HICKORY LAMAKUA AV S PANUCO AV N SARATOGA CR N OCEAN GROVE DRTIERRA VERDE DRBLUE AV 19TH ST SELVA LAKES CRSHANGRILA DRRENAULT DR HARVEL LNSASSAFRAS DRSPOKANE AV ECORAL ST SYLVAN DRSELVA GRANDE DRSEBAGO AV S MAYPORT LANDING DR SIMMONS RD 35TH ST MEALY ST SSEBAGO AV N JORDAN STCORNELL LN SUNAPEE AV N SAILFISH DR WNAUTICAL BV STICONDEROGA STBEACHSIDE CTDARLENE DRMUNSON COVE DR SANDY BAY LN SUNRISE CTCLUB DR DILLARD RD MAJESTIC CYPRESS DR NOLEANDER DRS O N G BIR D D R BAYSHORE DR N NIPIGON AV S NIPIGON AV N ASPEN RIDGE DRFANTASY DRWAHOO LNDEWEES AVDELIGENCE CT STERN DR EM A RITIM E O A K D R WINDRIFT LN CLEARVIEW LN FORRESTAL CR N GALAPAGOS AV S CRUISER LN J A CKIE LN BI LLY LNWALTER RDWASP CTSAFLES RDSATURIBA DRSAND CASTLE LNFORRESTAL CR SWONDERWOOD LNSCHOONERS BAY DRREGAS DR WMYPRTEXIT ATL RP DESTINE LN FIDDLERS LNUNION CT TIMBER BRIDGE LN BRAZEALE LNFAIRWAY VILLAS LN SKESTNER RD FAIRWAY VILLAS LN NCOASTAL OAK LN CECIL RDSONGBIRD LN PANUCO AV WMIPAULA CTINLAND WY HI DDEN COVE CR WPARADISE CT COQUINA CTGARDEN LN GARDEN LA ALICIA LNANDREU RDMEALY LNMA Y P ORT L A N DIN G C RSTERN DR N MARY STLIZ L A REGULUS DRL U C Y L A MEMORIAL DR PA LM W OOD LN CABO BLANCO AV R I G E L C T STANLEY RD PRIVATEBRISTA DE MAR CR AMERICAS CUP CR N TRENTON CT PALM AVCOLINA CTNICOLE LA SPOKANE AV S IR IU S C T DALE LN Scheidel Ct APOLLO DRSANDY BEACH LNSHELL ST MAZAMA RD MAYPORT CROSSING BV GLADIOLA STFLORI DA BVW 9TH ST DORA DR OAK CRASSISI LA OCEANGATE DR2865-1 MAYPORT AP LEXINGTON CTConstitution Ct LAUREL WYAMERICAS CUP CR SILLUSION STTIDE LALINKSIDE CT EDUTTON ISLAND RD EASTCHELWOOD CT2865-2 MAYPORT AP DUNA VISTA CTQUAD CTPAM LNJETTY CTFORSYTH CT POLARIS CT SELVA MARINA CRPIONEER TLFLEET LANDING BV W MC ALPIN CTRICHARDSON LNCA P E LLA C T MAGNOLIA LANDING DR ATLANTIC CTBAYWAY CTBEACHSIDE DRCONCORD CTPALM LANDING DR S 255 3- 4 SR A1A AP2880-1 MAYPORT AP MARSH VIEW CTOCEANSIDE DR2760-3 MAYPORT APBUNKER HILL CTSUNAPEE AV EA T L A N T IC B E A C H C TNIPIGON AV E2760-4 MAYPORT APSEVILLA BV LINKSIDE DR S CARNATION STWEST END CTCONTINENTAL CTANTARES CT CREEKSIDE CRBEACH COTTAGE LN SEMINOLE REACH DR BIG PINE KYTAYLOR WAYK I M B E R LY C T 2781-1 MAYPORT AP 2553-3 SR A1A AP SNAPPING TURTLE CT W YORKTOWN CR GARDEN CT 9TH ST W SEMINOLE RDPIONEER DR WONDERWOOD DR SHERRY DRMEALY ST1ST STBEACH AVPLAZA WONDERWOOD DRW O N D E R W O O D D R PALM AV WONDERWOOD DRSEA OATS DRCAMELIA STATLEXIT MYPRT RP W PLAZA SEVILLA BV19TH STMAYPORT RDDUDLEY ST P A R A D I S E L N LIZ LA BEACH AVICW ATLANT IC B G SATURIBA DR 1ST ST PLAZA BEACH AVJASMINE STPIONEER DR AHERN ST MONTREAL ST PLAZA STOCKS STSEA OATS DR14TH ST W TULIP STSTOCKS STJORDAN STORCHID STATLEXIT MYPRT RP PLAZA 8TH STBEGONIA STBELVEDERE STOLD MAYPORT RDP IO N E E R D RPIONEER DRBEGONIA STPLAZA JASMINE STV EG A C R20TH ST 14TH ST W Septic Tank Locations COAB - Public Utilities Service Area Legend !(Septic Tanks Attachment C to 7-10-23 Minutes Page 17 of 65 Agenda Item #1.B. 28 Aug 2023 Page 27 of 179 Page 18 of 65 Agenda Item #1.B. 28 Aug 2023 Page 28 of 179 City of Atlantic Beach Grant Funding SummaryAttachment D to 7-10-23 MinutesPage 19 of 65 Agenda Item #1.B.28 Aug 2023 Page 29 of 179 COAB FY23 Grant Funded ProjectsProjectExpenditure CategoryProject Budget COAB Share Grant FundedOld Sherry Drive ROW Water MainPhase IPotable Water$852,100 $255,630$596,470Main Street Safety Project Streets $202,500 $101,500$101,500Attachment D to 7-10-23 MinutesPage 20 of 65 Agenda Item #1.B.28 Aug 2023 Page 30 of 179 COAB FY24 Grant Funded ProjectsProjectExpenditure CategoryProject Budget COAB Share Grant FundedAquatic Gardens Drainage ImprovementsPhase IStormwater $2,800,000 $300,000$2,500,000Donner Park Splash PadParks $607,500 $382,500$225,000Levy Rd Multiuse PathStreets $560,000 $460,000$100,000Vulnerability Assessment &Adaptation Plan UpdatePlanning $165,000 $13,050$151,950Cavalla Rd Lift StationFloodproofingWastewater $368,500 $184,250$184,250Stanley Rd Drainage ImprovementsDesignStormwater $102,789 $10,279$92,510Attachment D to 7-10-23 MinutesPage 21 of 65 Agenda Item #1.B.28 Aug 2023 Page 31 of 179 COAB FY24 Grant Funded ProjectsProjectExpenditure CategoryProject Budget COAB Share Grant FundedCutlass Drive Box CulvertDesignStormwater $81,886 $8,189$73,697Public Works Building Storm RatedBay DoorsFacilities $194,000 $0$194,000Safe Streets & Roads for All Planning $250,000 $50,000$200,000Coastal Dunes Exotic Plant Removal Planning $20,000 $10,000$10,000Urban Tree Canopy Planning $30,000 $15,000$15,000Total Grant Funding FY24 $3,746,407Attachment D to 7-10-23 MinutesPage 22 of 65 Agenda Item #1.B.28 Aug 2023 Page 32 of 179 COAB FY24 Pending Grant Funded ProjectsProjectExpenditure CategoryProject Budget COAB Share Grant AmountOld Sherry Drive ROW Water MainPhase IIPotable Water$1,533,800 $460,140$1,073,66020thSt Lift Station Generator Wastewater $99,120 $24,780$74,340Saltmarsh Resiliency Study Planning $188,000 $38,000$150,000Safe Streets & Roads for All Planning $250,000 $50,000$200,000Total Pending Grant Funding FY24 $1,498,000Attachment D to 7-10-23 MinutesPage 23 of 65 Agenda Item #1.B.28 Aug 2023 Page 33 of 179 Page 24 of 65 Agenda Item #1.B. 28 Aug 2023 Page 34 of 179 Attachment E to 7-10-23 Minutes COABCity Manager Compare -sort Alpha by Last Name Name Current Location Education Employment Years role 3 residents Drysdale,Chip Atlantic Beach,FL Bachelor'sPA.Flagler Battalion Chief Marine Division 2022 -present Battalion Chief (multiple divisions)2008 -2022 30 years Prior ESCmember Captain Fire Training 2007 -2008 1 year public admin,community,leadership,Captain Combat LTCombat 2002 -2007 5 years environmental,training engineering,prior work in Jax Beach as GIS Engineer and Rescue 1996 -2002 7 years map/engineer process,training,oversight:problem solver,safety Firefighter 1995 -1996 1 year Cub Scout Leader,union experience JFRDserves 950,000 residents with 1,800 personnel serving 64 stations +speciality units Kllllngsworth,Wllllam Jacksonville,FL BS University FL(Real Estate &Urban Analysis)Director Planning &Dev,Jax,FL 11/2015-current 7.75 years Info from Linkedln Dir Community Dev,Tallahassee,FL 2/13-11/15 2.9 years development and planning Director Planning &Dev,Jax,FL 3/O9-10/11 2.75 years Chief,Community Dev Planning,Jax,FL 1/08-3/09 1.25 years Principal Planner,Jax,FL 4/02 -1/08 5.9 years GIS Manager,Jax,FL 4/98 -4/02 4 years Sr Planner,Jax,FL 4/95 -4/98 3 years Planner,Cornp Planning,Jax,FL 12/92-4/95 2.5 years Asst Planner,Jax,FL 11/90~12/92 1 year Lamar,Michael Prescott,AZ BS University of FLPoli Sci VP Public Affairs&Gov't Relations,Data Blanket,2/23-current 5 months Bellevue,WA FLexp 20+years ago Masters Public Admin UGA City Manager,Prescott,AZ 10/16-2/23 6.5 years 45,800 County Manager,Morgan County,GA 7/05 -10/16 11 years 20,800 City Manager,Trenton,FL 11/99-6/05 4.5 years 2,100 Staff Liaison,Volusia County,FL 12/96-10/99 3 years Page 25 of 65Agenda Item #1.B.28 Aug 2023Page 35 of 179 Attachment E to 7-10-23 Minutes Name Current Location Education Employment Years role #residents New,Mike High Springs,FL BS University of Florida Environ.Engineering City Manager,Newbury,FL 7/14 -current 9 years 7,400 withdrew name fromJax Public Services Dir,Alachua,FL 2004 -2014 10 years 10,000 Beach CM search 2018 Mid-FLexperience Senior Water/UtiiEngineer,Gainesville,FL 1986 -2004 8 years Coop Student,JEA,Jax,FL 1985 -1986 1 year Strohl,David Tinley Park,IL BachelorsISUPoli Sci City Admin Palos Heights,IL 7/21 -current 2 years 12,000 Back Up candidate for City MPA Vaidosta State Admin -Village of Forsyth,IL 1/14 -6/21 6.5 years 3,500 Manager Flagler Beach 2020 per news No FLor coastal experience ICAdmin-City of La Grande,MO 7/13 -1/14 6 months 16,000 Business Manager,Morton,IL 3/2000-12/11 11 years 17,000 City Admin,West Peoria,IL 10/94—2/2000 5.5 years 4,300 Personnel Asst,Peoria,IL 7/94 -7/95 1 year Admin Asst,Peoria Hghts,IL 5/94-10/94 .5 year Page 26 of 65Agenda Item #1.B.28 Aug 2023Page 36 of 179 Comprehensive Plan 2040Proposed AmendmentsJuly 10, 2023Attachment F to 7-10-23 MinutesPage 27 of 65 Agenda Item #1.B.28 Aug 2023 Page 37 of 179 What is a Comprehensive Plan?•Required by State•Purpose:•Guide future actions & decision making•Present long range goals, objectives & policiesAttachment F to 7-10-23 MinutesPage 28 of 65 Agenda Item #1.B.28 Aug 2023 Page 38 of 179 What is a Comprehensive Plan?Contains several elements:•Future Land Use•Transportation•Infrastructure•Conservation and Coastal Management•Recreation and Open Space•Housing•Intergovernmental Coordination•Capital Improvements•Public School Facilities•Property Rights (NEW)Attachment F to 7-10-23 MinutesPage 29 of 65 Agenda Item #1.B.28 Aug 2023 Page 39 of 179 Property Rights ElementState Statute: “…to ensure that private property rights are considered in local decision making.”“The following rights shall be considered in local decision making:1. The right of a property owner to physically possess and control his or her interests in the property, including easements, leases, or mineral rights.2. The right of a property owner to use, maintain, develop, and improve his or her property for personal use or for the use of any other person, subject to state law and local ordinances.3. The right of the property owner to privacy and to exclude others from the property to protect the owner’s possessions and property.4. The right of a property owner to dispose of his or her property through sale or gift.”Attachment F to 7-10-23 MinutesPage 30 of 65 Agenda Item #1.B.28 Aug 2023 Page 40 of 179 Proposed Property Rights ElementGoal J.1.The City will recognize and respect judicially acknowledged and constitutionally protected private property rights in accordance with the Community Planning Act established in Chapter 163, Florida Statutes.Objective J.1.1Local Decision making shall be implemented and applied with sensitivity for private property rights and shall not be unduly restrictive.Policy J.1.1.1 The City will ensure that private property rights are considered in local decision making.Policy J.1.1.2 The following rights shall be considered in local decision making:1. The right of a property owner to physically possess and control his or her interests in the property, including easements, leases, or mineral rights.2. The right of a property owner to use, maintain, develop, and improve his or her property for personal use or for the use of any other person, subject to state law and local ordinances.3. The right of the property owner to privacy and to exclude others from the property to protect the owner’s possessions and property.4. The right of a property owner to dispose of his or her property through sale or gift.Basically verbatim language used by other citiesThis language varies (slightly) from city to cityAttachment F to 7-10-23 MinutesPage 31 of 65 Agenda Item #1.B.28 Aug 2023 Page 41 of 179 Proposed Property Rights ElementGoal J.1.The City will recognize and respect judicially acknowledged and constitutionally protected private property rights in accordance with the Community Planning Act established in Chapter 163, Florida Statutes.Objective J.1.1Local Decision making shall be implemented and applied with sensitivity for private property rights and shall not be unduly restrictive.Policy J.1.1.1 The City will ensure that private property rights are considered in local decision making.Policy J.1.1.2 The following rights shall be considered in local decision making:1. The right of a property owner to physically possess and control his or her interests in the property, including easements, leases, or mineral rights.2. The right of a property owner to use, maintain, develop, and improve his or her property for personal use or for the use of any other person, subject to state law and local ordinances.3. The right of the property owner to privacy and to exclude others from the property to protect the owner’s possessions and property.4. The right of a property owner to dispose of his or her property through sale or gift.•Matches the City of Jacksonville’s language which has been approved by the stateAttachment F to 7-10-23 MinutesPage 32 of 65 Agenda Item #1.B.28 Aug 2023 Page 42 of 179 Other Major ChangesFuture Land Use ElementClarify wetland buffer locationChanges to clarify density limits in Central Business DistrictTransportation ElementManagement of local roadsEncourage Complete StreetsConservation and Coastal Management ElementEncourage land conservation through acquisition and incentivesFlexible zoning tool to encourage land conservationHousing ElementEncourage mix of housing types to create more affordable housing optionsProperty rights elementNew Attachment F to 7-10-23 MinutesPage 33 of 65 Agenda Item #1.B.28 Aug 2023 Page 43 of 179 Page 34 of 65 Agenda Item #1.B. 28 Aug 2023 Page 44 of 179 Land Development Regulations (aka zoning code)UPDATE/REVISIONS(Chapter 24 of the city code)July 10, 2023Attachment G to 7-10-23 MinutesPage 35 of 65 Agenda Item #1.B.28 Aug 2023 Page 45 of 179 What are Land Development Regulations?•Tools & regulations used to implement the city’s goals/visions laid out in the Comprehensive Plan.•Contains standards addressing:Zoning (permitted uses, setbacks, etc.)Subdivision regulations (lot sizes, streets, etc.)Resource protection (i.e. wetlands)Attachment G to 7-10-23 MinutesPage 36 of 65 Agenda Item #1.B.28 Aug 2023 Page 46 of 179 Reason for an UpdateRecent state statutes require changes to multiple code requirements:•Design standards for single & two‐family homesF.S. 163.3202 prohibitsthe regulation of exterior cladding material; style or material of roof structures; exterior nonstructural architectural ornamentation; location or styling of windows and doors; location or orientation of the garage.Can still regulate height, bulk, orientation, and location•Home based businessesF.S. 559.955 prohibitsregulation of home businesses beyond requirements listed in the statute.Update the code to meet statute.Attachment G to 7-10-23 MinutesPage 37 of 65 Agenda Item #1.B.28 Aug 2023 Page 47 of 179 Additional Topics: Noticing (Sec. 24‐51)City code requires mailers to every property owner in city for changes to zoning code or Comprehensive Plan•~ $4,000 in cost•Results in large code updates every few years rather than smaller, more frequent changes (to justify cost). •Issues can go unresolved•Smaller changes allow more attention to the item/topic at hand*Proposed: Advertise on•Signs•City websiteAttachment G to 7-10-23 MinutesPage 38 of 65 Agenda Item #1.B.28 Aug 2023 Page 48 of 179 Minimum Living Area (Sec. 24‐81)Remove minimum living area to allow smaller homes?•Environmental benefits•Less energy consumption•Design flexibility (avoid wetlands, trees)•Housing affordability•Smaller homes = cheaper costs•More/alternative housing options•Declining avg. household sizesWealthMD, US Census“The U.S. needs to build more housing, and less expensive housing, especially in high-opportunity communities. To accomplish that, local governments must reduce regulatory barriers that limit the market’s ability to build small, lower-cost homes on expensive land.” (Brookings Institute)Existing minimums:•Single‐Family= 1,000 sq ft•Two‐Family= 900 sf (each)•Multi‐Family = 480 to 990 sq ft (each)Established by COAB in 1959International Code Council reduced minimum habitable living area to 70 sq ft in 2015Attachment G to 7-10-23 MinutesPage 39 of 65 Agenda Item #1.B.28 Aug 2023 Page 49 of 179 Minimum Living Area400 square feet1,500 square feet632 square feet900 square feetAttachment G to 7-10-23 MinutesPage 40 of 65 Agenda Item #1.B.28 Aug 2023 Page 50 of 179 Projections into Setbacks (Sec. 24‐82)Currently allowed: ‐ Roof overhangs, balconies, bay windows, etc. allowed to project 2 feet into side setbacks‐ Porches, overhangs, bay windows, etc. allowed to project 4 feet into front & rear setbacksProposed:‐ Keep existing allowances‐ Allow elevators to project 2 feet into side yard setbacks to encourage “aging in place”‐ Add maximum width of 12 feet for “architectural projections” on second story side walls (no max width currently).Attachment G to 7-10-23 MinutesPage 41 of 65 Agenda Item #1.B.28 Aug 2023 Page 51 of 179 Stormwater Retention (Commercial) (Sec. 24‐89 proposed, 24‐68 existing)Current Regulations: New/major development must provide on‐site stormwater retention.Concern: Hindering redevelopment of commercial properties, especially smaller properties along Mayport Road, due to the costs and lot area needed for stormwater retention.Proposal: Exempt commercial properties that redevelop and reduce their impervious surface coverage, and therefore reduce stormwater runoff, from on‐site stormwater retention requirements.Purpose: Remove disincentive to redevelop older commercial properties, especially along Mayport Rd, while reducing stormwater runoff. Mayport Rd Vision Plan:“Parcels within the study area fall into two categories. Either they maintain small individual ponds on site, or they were built in the 1970s before stormwater management facilities were required. In order to redevelop, the owner of a site without stormwater management facilities must meet today’s regulations, which could consume 15‐20% of the total site. This is a disincentive to redevelop.”Attachment G to 7-10-23 MinutesPage 42 of 65 Agenda Item #1.B.28 Aug 2023 Page 52 of 179 Impervious Surface (Sec. 24‐104‐116)“Grandfathering” of impervious coverage over 45%•Currently, properties with over 45% coverage can redevelop to previous coverage •Should new homes be allowed to rebuild to previous lot coverage? Attachment G to 7-10-23 MinutesPage 43 of 65 Agenda Item #1.B.28 Aug 2023 Page 53 of 179 Impervious Surface (Sec. 24‐104‐116)*Proposed: Require new development to meet the max 45% coverage•New development has to meet all other codes•Minor development still grandfathered•Intent is to alleviate stormwater/floodingNew development exampleEnvironmental Stewardship Committee (ESC) supports proposed requirement as it will:‐ Decrease stormwater runoff‐ Increase aquifer/groundwater recharge‐ Improve water qualityAttachment G to 7-10-23 MinutesPage 44 of 65 Agenda Item #1.B.28 Aug 2023 Page 54 of 179 Impervious Surface (Sec. 24‐110‐112)Residential Homes in Commercial Zoning Districts•Max impervious coverage allowed in commercial districts = 70% (45% in residential districts)•Currently ~40 Single‐ & Two‐family homes in commercial zoning districts•Should new homes in commercial districts be allowed 70% coverage or held to 45% coverage like homes in residential districts?This home is zoned residential(max 45% coverage)This home is zoned commercial (max 70% coverage)Proposed: New homes in commercial districts be held to 45% max impervious surface coverage.Commercial ZoningResidential ZoningAttachment G to 7-10-23 MinutesPage 45 of 65 Agenda Item #1.B.28 Aug 2023 Page 55 of 179 Artificial Turf (Sec. 24‐90 proposed)Should artificial turf be considered pervious or impervious?‐ Currently considered pervious ‐ Increasingly popularAccording to UF, due to compaction of soil artificial turf reduces infiltration and increases stormwater runoff when compared to natural turf.COAB Definition:Impervious surfaceshall mean those surfaces that prevent the entry of water into the soil.Attachment G to 7-10-23 MinutesPage 46 of 65 Agenda Item #1.B.28 Aug 2023 Page 56 of 179 Artificial Turf (Sec. 24‐90 proposed)How to address artificial turf?•Increasingly popular•Pervious or impervious?•Environmental ConcernsAccording to UF, due to compaction of soil artificial turf reduces infiltration and increases stormwater runoff when compared to natural turf.Attachment G to 7-10-23 MinutesPage 47 of 65 Agenda Item #1.B.28 Aug 2023 Page 57 of 179 Artificial Turf (Sec. 24‐90 proposed)Staff & ESC Recommendation:‐ Consider as impervious surface‐ 50+ feet from water bodies‐ Not allowed within drainage features (swales, retention, etc.)EXAMPLESAttachment G to 7-10-23 MinutesPage 48 of 65 Agenda Item #1.B.28 Aug 2023 Page 58 of 179 Minimum Lot Size in Medium & High Density(Sec. 24‐107, 108)Atlantic BlvdFocus Areas(Medium & High Density)Does NOT apply to low density (yellow areas)Attachment G to 7-10-23 MinutesPage 49 of 65 Agenda Item #1.B.28 Aug 2023 Page 59 of 179 The minimum lot size required for new single‐family lots in medium and high density areas is inconsistent with the Comprehensive Plan.Zoning/Density Zoning Code Comprehensive Plan NoteSingle‐Family Zoning/ Low Density7,500 sq ft for new single family lots7,260 square feet per residential unit.ConsistentTwo‐Family Zoning/ Medium Density7,500 sq ft for new single family lots3,112 square feet per residential unit.Not ConsistentMulti‐Family Zoning/High Density7,500 sq ft for new single family lots2,178 square feet per residential unit.Not consistent*The zoning code should be consistent with the Comprehensive PlanMinimum Lot Size in Medium & High DensityProposed:Single‐Family/Low Density: NO CHANGESTwo‐Family/Medium Density: 5,000 sq ft for new single family lots‐ This area largely consists of platted 50’ X 100’ lots, so this size was chosen to maintain the existing “character” or development patternMulti‐Family/High Density: 4,000 sq ft for new single family lots‐ Lot sizes vary in this area. 40’ X 100’ was chosen to be more consistent with the Comprehensive Plan while also maintaining existing development patterns.Attachment G to 7-10-23 MinutesPage 50 of 65 Agenda Item #1.B.28 Aug 2023 Page 60 of 179 Current Zoning:100’100’100’ X 100’ Lot50’ 50’Allowed:DuplexNOT Allowed2 single‐family homesProposed Zoning:100’100’100’ X 100’ LotAllowed4 townhomes or apartments50’ 50’Allowed2 single‐family homes(Two‐family/medium density)If 2townhome/duplex units are allowed, why not allow 2single‐family homes?Attachment G to 7-10-23 MinutesPage 51 of 65 Agenda Item #1.B.28 Aug 2023 Page 61 of 179 Current Zoning:100’100’100’ X 100’ Lot50’ 50’Allowed4 townhomesNOT Allowed2 single‐family homesProposed Zoning:100’100’100’ X 100’ LotAllowed4 townhomes50’ 50’Allowed2 single‐family homesIf 4townhomes or apartments are allowed, why not allow 2single‐family homes?(Multi‐family/high density)Attachment G to 7-10-23 MinutesPage 52 of 65 Agenda Item #1.B.28 Aug 2023 Page 62 of 179 Commercial Building Setbacks“Activates” the street (attracts foot traffic, outdoor seating, “eyes on the street”, etc.)Walkable development (Safer & more inviting for pedestrians) Visually more appealing (building façade vs. parking lot)Mayport Rd Redevelopment Plan (2003), Mayport Rd Redevelopment Plan (2016), Mayport Rd Vision Plan (2018), and Connectivity Plan (2021) recommend bringing commercial buildings closer to the street.Dangerous for pedestrians & bicyclists(auto‐oriented with driveways and parking lots)Visually less appealing (building façade vs. parking lot)Attachment G to 7-10-23 MinutesPage 53 of 65 Agenda Item #1.B.28 Aug 2023 Page 63 of 179 Commercial Building SetbacksBringing commercial buildings closer to the street is also recommended by:•American Planning Association (APA) “Commercial Corridor Redevelopment Strategies” •APA “Intergenerational Community Planning”•American Association of Retired Persons (AARP) & Congress for New Urbanism (CNU) “Handbook for Improved Neighborhoods”•And more.Building close to and facing sidewalk/streetSafer & more appealing for pedestrians to access businessAttachment G to 7-10-23 MinutesPage 54 of 65 Agenda Item #1.B.28 Aug 2023 Page 64 of 179 Commercial Building SetbacksCommercialZoning District:CBD (Town Center)CPO CL CG TMExisting front setback MAX 15’ MIN 20’ MIN 20’ MIN 20’ or 10’ MAX 5’Proposed front setback MAX 15’ MIN 20’ MAX 15’MAX 15’MAX 5’Proposed:Change the required front setback for new commercial buildings to a maximum of 15 feetto create more walkable, safer, and appealing commercial districts. This would mean the front of the building could be anywhere from 0 to 15 feet from the front property line.Building would exceed max 15’Buildings would meet max 15’ front setbackAttachment G to 7-10-23 MinutesPage 55 of 65 Agenda Item #1.B.28 Aug 2023 Page 65 of 179 Commercial Building Design StandardsAmerican Planning Association “Commercial Corridor Redevelopment Strategies” (2021), Mayport Rd Redevelopment Plan & Mayport Rd Vision Plan recommend establishing design standards for commercial development.•Horizontal and vertical articulation•Entry doors face street and defined with awning.•Transparency (windows and doors)Attachment G to 7-10-23 MinutesPage 56 of 65 Agenda Item #1.B.28 Aug 2023 Page 66 of 179 Commercial Building Design StandardsDesign standards are recommended by:•Mayport Road Redevelopment Plan•Mayport Road Vision Plan•American Planning Association “Commercial Corridor Redevelopment Strategies”•American Planning Association “Smart Codes: Model Land Development Regulations”New commercial buildings should be designed to create vibrant and visually appealing commercial areas that enhance the character of the city.Attachment G to 7-10-23 MinutesPage 57 of 65 Agenda Item #1.B.28 Aug 2023 Page 67 of 179 Commercial UsesPolicy A.1.10.5 “Along the Mayport Road corridor, the continuation and proliferation of light industrial uses, automotive sales and repair businesses and other more intensive commercial business activities shall be discouraged in favor of those businesses and uses that provide neighborhood serving retail products and services that generate daily activity and interaction between residents of the surrounding neighborhoods such as banks, drugstores, restaurants, churches, child care centers, grocery stores and similar businesses and uses.”2030 COMPREHENSIVE PLANAttachment G to 7-10-23 MinutesPage 58 of 65 Agenda Item #1.B.28 Aug 2023 Page 68 of 179 Driveways (commercial)Attachment G to 7-10-23 MinutesPage 59 of 65 Agenda Item #1.B.28 Aug 2023 Page 69 of 179 Driveways (commercial)Strategies to increase driver and pedestrian safety (FHWA & FDOT):•Minimize driveways (curb cuts)•Spacing between driveways•Max Number•Street frontage (i.e. 1 per 100’ frontage)•Joint/cross access between parking lots•Access from side street•Spacing from intersections•Avoid commercial strip development•Instead: Mixed use, building near street, parking in back“When this range of spacing is not achieved, the result will be a higher accident rate”(Center for Transportation Research and Education)Attachment G to 7-10-23 MinutesPage 60 of 65 Agenda Item #1.B.28 Aug 2023 Page 70 of 179 Driveways (residential)FHWA: “Limiting or eliminating driveways within functional area of an intersection helps reduce the number of decisions motorists must make and improves safety.”Attachment G to 7-10-23 MinutesPage 61 of 65 Agenda Item #1.B.28 Aug 2023 Page 71 of 179 Attachment G to 7-10-23 MinutesPage 62 of 65 Agenda Item #1.B.28 Aug 2023 Page 72 of 179 •Joint workshop between Community Development Board and Commission•Updated changes to CDB for recommendation to Commission•Commission review Comp Plan sent to State & other surrounding cities for review•Commission approvalNext StepsAttachment G to 7-10-23 MinutesPage 63 of 65 Agenda Item #1.B.28 Aug 2023 Page 73 of 179 Page 64 of 65 Agenda Item #1.B. 28 Aug 2023 Page 74 of 179 Attachment H to 7-10-23 Minutes Page 65 of 65 Agenda Item #1.B. 28 Aug 2023 Page 75 of 179 Page 76 of 179 Budget Workshop July 25, 2023 MINUTES Budget Workshop Meeting Tuesday, July 25, 2023 - 5:30 PM Commission Chamber Commission Waters gave an invocation. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Jessica Ring, Commissioner - Seat 5 Also Present: Joe Gerrity, Interim City Manager (CM) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Victor Gualillo, Police Chief (PC) CALL TO ORDER Mayor Ford called the meeting to order at 5:30 p.m. 1. PUBLIC COMMENT Mark Davenport spoke about adding more pickleball courts to Donner Park. Rick Carper spoke about the budget review process and the importance of keeping the public updated about on budgeting issues. Brinkley Harrell spoke about the public not having a budget draft to review. He spoke about the budget, including more detailed salary information and comments about other budgeting issues. CC Bartle read the following comment into the record: James Roman is in support of adding additional pickleball courts at Donner Park. 2. FY 2022-23 REVIEW CM Gerrity gave an overview as presented in slides one through eight of a PowerPoint (which is attached hereto and made part of this Official Record as Attachment A). 7-25-23 Attachment A 3. FY 2023-24 BUDGET TOPICS Page 1 of 36 Agenda Item #1.C. 28 Aug 2023 Page 77 of 179 Budget Workshop July 25, 2023 A. Departmental Budget Overview PC Gualillo highlighted the Police Department's proposed budget as detailed in a slide show (which is attached hereto and made part of this Official Record as Attachment B) and answered questions from the Commission. PC Gualillo spoke in detail about recruiting challenges and efforts. Commissioner Waters asked about the maintenance schedule for the police vehicles. PC Gualillo explained that First Vehicle is contracted out to maintain the vehicles and spoke about the conditions of the current vehicles. Commissioner Ring asked for clarification regarding the breakdown of total vehicles versus the number of staff. PC Gualillo responded about current and future staff numbers and vehicle usage of all staff. Mayor Ford asked about the status of the newly ordered cars, and PC Gualillo explained the status of the new cars. Clarification was given regarding the rolled-down car assignment to staff. Mayor Ford explained he would not support the total request of four new cars or two new cars because of the difficulty with hiring new officers. Mayor Ford explained he supports extending the life of a few patrol cars and possibly adding new cars to next year’s budget. Commissioner Ring asked for clarification regarding the ordering timeline and process. PC Gualillo explained the process stating it could take up to 18 months to receive a new patrol car. Commission Kelly asked about the status of the Citizen Police Academy (CPA). PC Gualillo responded a new CPA class would start in Spring. Mayor Ford spoke about the option of offering vehicles being used by volunteers or part- time staff to be used by new hire officers if needed. Mayor Ford asked if the City approved the purchase of one new vehicle and deployed the strategy of pushing out the life expectancy of the other vehicles and would that work for the Police Department. PC Gualillo responded there are currently not enough cars in the fleet and the department would still be short on vehicles. PC Gualillo reviewed the current numbers of staff versus vehicles needed. Commissioner Ring asked about the option of leasing police cars. PC Gualillo explained the process and pros and cons of leasing vehicles. Mayor Ford asked for confirmation that the purpose of the meeting was for information purposes only. CM Gerrity explained the final budget process and made note that staff would take information from the departmental budget workshops and prepare a final Page 2 of 36 Agenda Item #1.C. 28 Aug 2023 Page 78 of 179 Budget Workshop July 25, 2023 budget for Commission review by August 7, 2023. GM Gerrity reviewed the Budget Workshop and meeting schedule. 7-25-23 Attachment B B. Enterprise Funds Overview CM Gerrity reported on slides eleven and twelve from Attachment A. Discussion ensued regarding past and current salary increases for all City staff. PC Gualillo confirmed the 5% increase for Police versus the 3% increase for non-union staff. Commissioner Kelly asked if all City staff could get equal pay increases. Mayor Ford reviewed last year’s increases. Mayor Ford asked the Commission to consider pay increases for the lower-earning employees, bringing them up to the midpoint salary and higher-paid employees if not at the midpoint salary. Commissioner Bole spoke about employees living further away, causing an increase in transportation costs. C. Capital Projects CM Gerrity reported on slides thirteen through seventeen from Attachment A. Commissioner Ring asked about the search status for a replacement van for Parks and Recreation. CM Gerrity stated a van was ordered, the old van was traded in, and the van would be shared with the Boys and Girls Club. Commissioner Bole asked about the status of the reconstruction of the 16th Street Walkover. CM Gerrity explained a third engineering study would be completed. Mayor Ford asked for clarification regarding the Sherry Drive Phase II Water PVC (Pioneer/NS Mayport) and the 75% reimbursement DCIP. CM Gerrity explained most grant funding is reimbursed to the City after the City has paid for the entire project. Mayor Ford briefly spoke about the benefits of COAB providing water to the Mayport base. Commissioner Ring asked for clarification regarding the Dora Drive project and the cost of the environmental study. Mayor Ford and CM Gerrity clarified the environmental study would cost approximately $5,000, and this budget item is for phase one of the project. CM Gerrity spoke about the items on slide eighteen of Attachment A regarding Commission Consensus needed. He explained that he and DCM Hogencamp visited multiple City parks and agreed the only place feasible to add pickleball courts would be Donner Park. He explained the project would cost approximately $230,000, and 18-20 trees would need to be removed. He mentioned another option would be to convert existing tennis courts to pickleball courts at an estimated cost of $40,000. Commissioner Kelly suggested the Parks and Recreation Master Plan should include updated plans for any changes from the Master Plan before decisions are made. She explained accommodations have already been made within the City to accommodate pickleball, and if additional changes need to be made, it should go back to the Parks and Page 3 of 36 Agenda Item #1.C. 28 Aug 2023 Page 79 of 179 Budget Workshop July 25, 2023 Recreation Department to be included in the Master Plan and she does not support spending additional funds for more pickleball courts at this time. Commissioner Ring asked for background information regarding the Parks and Recreation Master Plan. Commissioner Kelly explained the Parks and Recreation Department created the Master Plan, and it has never been updated to include pickleball. Commissioner Waters suggested converting the existing tennis court at Donner Park into a pickleball court and that tennis courts are available at Jack Russel Park. Mayor Ford supports adding additional funds to the budget to meet the needs and requests of the citizens for additional pickleball courts. He agreed the Parks and Recreation Master Plan could be updated but does not want to delay budgeting funds for additional courts. CM Gerrity concluded he would meet with staff and get a more specific quote for converting the tennis court at Donner Park into an additional pickleball court and would bring the information back to the Commission in the final budget for formal consideration. Commissioner Ring suggested Pier deck/rail replacement be made at Dutton Island north pier and Sunset pier. CM Gerrity responded the City would do its best. Mayor Ford explained the City is still waiting on revenue, and it is difficult to determine an exact budget without all the expected revenue. Additional revenue information should be coming within the next week. Commissioner Waters suggested budgeting more money for additional pickleball courts in addition to the conversion at Donner Park. Commissioner Bole responded additional plans should be included in the Parks and Recreation Master Plan. Commissioner Ring asked about the Main Street road project to address speeding. CM Gerrity explained an active project listed in the budget addressed a traffic calming project going out to bid. Mayor Ford suggested increasing enforcement, adding lower cost speed tables, and monitoring the results before spending much more money on traffic calming circles. PC Gualillo suggested everyone look at the hard data in recent reports, which shows no speeding issues on Main Street. Commissioner Ring reiterated that Main Street has a speeding issue. Mayor Ford suggested an extra push of hidden speed enforcement. CM Gerrity stated this topic would be brought back for further discussion at an upcoming regular Commission meeting. ADJOURNMENT The meeting adjourned at 7:10 p.m. Page 4 of 36 Agenda Item #1.C. 28 Aug 2023 Page 80 of 179 Budget Workshop July 25, 2023 Attest: Date Approved:________________ Donna L. Bartle, City Clerk Curtis Ford, Mayor Page 5 of 36 Agenda Item #1.C. 28 Aug 2023 Page 81 of 179 Page 6 of 36 Agenda Item #1.C. 28 Aug 2023 Page 82 of 179 Fiscal Year 2023‐24 BudgetCommission Workshop #1July 25, 2023Attachment A to 7-25-23 MinutesPage 7 of 36 Agenda Item #1.C.28 Aug 2023 Page 83 of 179 FY 2022‐23 HIGHLIGHTS ADMIN/ENGINEERING•Administering the City’s 10‐year capital improvement plan (Commission Priority)•Secured $574,000 from FEMA and in state appropriation for design and construction of the Cutlass Drive box culvert expansion project in the Hopkins Creek drainage ditch.•Secured $194,000 FDEM grant to replace all eight bay doors at the Public Works building with 140‐mph wind‐rated doors.•Secured $184,250 in FDEP grant for Cavalla Road lift station flood protection project.•Secured $92,500 FEMA grant for design of the Stanley Road Drainage Improvement project in the Aquatic Gardens watershed.•Studying/planning for the potential purchase of Dora Drive stormwater mitigation parkAttachment A to 7-25-23 MinutesPage 8 of 36 Agenda Item #1.C.28 Aug 2023 Page 84 of 179 FY 2022‐23 HIGHLIGHTS PUBLIC WORKS/UTILITIES •Donner Road project (August completion)•Turf block parking on George Street (14 spaces)•Dutton Island: Rebuilt fishing pier pilings, east and west lookouts and bridge culvert; planted south kayak area•Modernization of Water Plants 1 (design) and 2 (construction); water tower demolition•Old Sherry Drive water main extension•Safety improvements at Sandpiper and Plaza •Beaches Veterans Memorial Park Merchant Marine monument•Skateboard park repairs, faceliftAttachment A to 7-25-23 MinutesPage 9 of 36 Agenda Item #1.C.28 Aug 2023 Page 85 of 179 FY 2022‐23 HIGHLIGHTS POLICE, OCEAN RESCUE, ANIMAL CONTROL•Implemented citizen online services presence on web and added Thorguard lightening prediction and crime mapping to website•Produced new annual report that presents crime statistics using the National Incident Based Reporting System, the new standard; become one of first agencies in Florida to have data FBI‐certified•Took over the management of – and is steadily improving ‐‐ the pay‐to‐park program at 18thand 19thstreets•City Commission arrived at consensus regarding new lifeguard stationAttachment A to 7-25-23 MinutesPage 10 of 36 Agenda Item #1.C.28 Aug 2023 Page 86 of 179 FY 2022‐23 HIGHLIGHTS PLANNING, COMMUNITY DEVELOPMENT, BUILDING•Reviewing land development/stormwater management codes (Commission Priority)•Obtained federal grant to identify new opportunities to improve connectivity and bike/pedestrian safety (Commission Priority)•Preparing for a tree canopy assessment to create actions to further protect and enhance the canopy (Commission Priority)•Administering the Mayport Road Vision Implementation Plan, Connectivity Plan and Parks Master Plan (Commission Priority)•Conducting community outreach aimed to reduce residential water consumption by 15%, and residential and City energy consumption by 10%, by Dec. 31, 2023 (Commission Priority)•Received LEED Gold v4.1 certification.•Planted 75 trees and recertified as Tree City USA.Attachment A to 7-25-23 MinutesPage 11 of 36 Agenda Item #1.C.28 Aug 2023 Page 87 of 179 FY 2022‐23 REVIEW CULTURAL ARTS/RECREATION•Developing partnership with Boys’ and Girls’ Clubs of Northeast Florida to provide after‐school and summer programming, ensuring that the program is certified and has qualified educators on staff (Commission Priority)•Grew Arts, Recreation and Culture Committee grant program; added community programs•Major EventsoEgg Hunt and ParadeoTour de ParksoShakespeare in the ParkoFall Fall FestoJazz FestoArtisans’ Faire•20thanniversary of Acoustic Night and Songwriters ConcertsAttachment A to 7-25-23 MinutesPage 12 of 36 Agenda Item #1.C.28 Aug 2023 Page 88 of 179 FY 2022‐23 HIGHLIGHTS GENERAL GOVERNMENT•City Commission: Created Safety, Traffic and Parking Committee to review beach access‐parking and mobility issues, and provide recommendations to the City Commission (Commission Priority)•Finance/IT: Reviewing Enterprise Resource Planning software proposals; requesting funding in 2023‐24 budget•Information Technology: •Upgraded server upgrade in virtual environment.•Upgraded IT HelpDesk; established Public Works IT work order request system.•Migrating on‐premise email server to the Microsoft Government Cloud.Attachment A to 7-25-23 MinutesPage 13 of 36 Agenda Item #1.C.28 Aug 2023 Page 89 of 179 ACTIVE PROJECTS•WWTF Hydraulic & Piping ImprovementsoOut to bid Aug. 14•Main Street Traffic CalmingoOut to bid Aug. 21•Levy Rd Sidewalk ImprovementsoOut to bid Aug. 21 •Aquatic Drive Stormwater ImprovementsoOut to bid Aug. 28 •Lifeguard StationoConstruction expected to begin October 2023•Splash PadoConstruction expected to begin October 2023Attachment A to 7-25-23 MinutesPage 14 of 36 Agenda Item #1.C.28 Aug 2023 Page 90 of 179 Fiscal Year 2023‐24 Budget Preliminary OverviewAttachment A to 7-25-23 MinutesPage 15 of 36 Agenda Item #1.C.28 Aug 2023 Page 91 of 179 June 23 to July 31 State Revenue Sharing Estimates providedDepartment of RevenueJuly 1Deadline to receive Certification of Taxable Value; actually received June 26.Property AppraiserJuly 10‐13Review budget with Commissioners individuallyCity Commission, City ManagerJuly 24Approval of proposed millage rate on DR‐420 and scheduling of public hearings to consider the Tentative Millage and Tentative Budget. This information is to be presented to the property appraiser by Aug. 4 ‐‐within 35 days from the July 1 date of certification deadline.CM, Director of FinanceJuly 25Budget Workshop #1DF, CM, CCAugust 7Budget Workshop #2DF, CM, CCAugust 24Tax notifications to be mailed within 55 days of Certification, (TRIM notice of proposed property taxes). PAAugust 24(If Necessary) Budget Workshop #3DF, CM, CCSeptember 21 Advertise in newspaper for public hearing on adoption of Tentative Budget and Proposed Millage (The property appraiser also notified property owners).DF, CC, PASeptember 13 First Public Hearing to adopt the Tentative Budget and Millage (F.S. 200.065).CCSeptember 21‐23 Publish TRIM notice in newspaperDFSeptember 25 Second/Final Public Hearing to approve Budget and Millage RateCCWithin 3 days of final hearingSend resolution adopting the millage rate to the property appraiser and tax collectorDFWithin 3 days of receiving Form DR‐422Complete and certify millage rate to property appraiserDFWithin 30 days after final hearingComplete Certification of Compliance Form (Form DR‐487) along with copies of ads (whole page) proof of publication from newspaper and copies of ordinance adopting the budget and resolution adopting the millage rateDFAttachment A to 7-25-23 MinutesPage 16 of 36 Agenda Item #1.C.28 Aug 2023 Page 92 of 179 ASSUMPTIONS•Maintain the lowest millage rate (3.1035) in Northeast Florida •PersonneloNo increase in number of budgeted personnel; repurpose police position for information technology responsibilitieso4% salary increase for general and unionized blue‐collar employeeso5% salary increase for unionized police employeeso8‐10% in health insurance cost•VehiclesoTwo new police vehiclesoOne new public works vehicle (pickup truck)Attachment A to 7-25-23 MinutesPage 17 of 36 Agenda Item #1.C.28 Aug 2023 Page 93 of 179 AD VALOREM TAXES•Current millage 3.1035•Property values increased 9%•Rolled‐back millage rate is 2.8410. At this rate, the tax levy would be the same as FY 2022‐23•Required to budget at least 95% of tax levy•The City usually receives between 95‐97% of the levy.Attachment A to 7-25-23 MinutesPage 18 of 36 Agenda Item #1.C.28 Aug 2023 Page 94 of 179 Capital Improvement ProjectsProjectsTotalAquatic Gardens (HMGP)2,813,000Public Works building ($950K carryover plus 550K from water/sewer)1,500,000Dora Drive1,100,000Lifeguard station ($560K COJ, $340K COAB TBD)900,000Enterprise Resource Solution (ERP)625,000Levy Road multi‐use path ($609,573carryover)609,573Splash Pad607,600Reconstruct 16thStreet Walkover (carryover)600,000Baker Center expansion ($500K grant) 500,000Attachment A to 7-25-23 MinutesPage 19 of 36 Agenda Item #1.C.28 Aug 2023 Page 95 of 179 Capital Improvement Projects (Cont’d)ProjectsTotalMary Street and Stewart Street stormwaterimprovements (75% HMGP funded)371,400Milling and paving350,000Traffic Safety Study ($200K grant)225,000Dutton Island north pier deck/rail replacement200,000Sunset pier deck/rail replacement at Tide Views200,000Replace bay doors ($194K HMGP grant funded)194,000New beach walkover(s) (locations TBD)140,000Sidewalks (various locations)125,000Stanley Road sewer improvement (90% HMGP)103,000Attachment A to 7-25-23 MinutesPage 20 of 36 Agenda Item #1.C.28 Aug 2023 Page 96 of 179 Capital Improvement Projects – Water & SewerProjectsTotalSherry Drive Phase II water PVC –Pioneer/NS Mayport (75% reimburse DCIP)1,400,000WTP #2 modernization‐construction1,300,000WTP #1 modernization‐construction (carryover)992,000WTP #3 new well/pump construction$850,000Infiltration and inflow control – assessment and implementation500,000Cavalla lift station retrofit400,000Buccaneer lift station retrofit384,600WWTF Hypochlorite conversion300,00020thSt. lift station bulkhead and access road reconstruction250,000Attachment A to 7-25-23 MinutesPage 21 of 36 Agenda Item #1.C.28 Aug 2023 Page 97 of 179 Capital Improvement Projects – Water & Sewer (Cont’d)ProjectsTotalCavalla service connections east end250,000Aeration tank improvement250,000WTP #1 ground tank clean/paint inside/out 250,000Clay service line replacement – SelvaMarina, Oak Harbor and Park Terrace200,000Mayport Road water PVC (carryover)197,100Replace digester catwalk (carryover)185,030Attachment A to 7-25-23 MinutesPage 22 of 36 Agenda Item #1.C.28 Aug 2023 Page 98 of 179 GRANT FUNDINGProjectExpenditure CategoryBudget COAB Funding Grant FundedAquatic Gardens Drainage ImprovementsPhase IStormwater $2,813,000 $524,326HMGP - $1,488,674State Allocation – $800,000Donner Park Splash PadParks $607,500 $382,500FRDAP - $185,500CDBG – $39,500Levy Rd Multiuse Path Streets $629,000 $537,800CDBG - $91,200 (might be less due to design fees, need to check grant balance w/ Kim)Vulnerability Assessment & Adaptation Plan UpdatePlanning $165,000 $13,050CDBG-MIT -$86,950FDEP Resilient FL - $65,000Mary St Drainage ConstructionStormwater $371,400 $$92,850HMGP - $$278,550Stanley Rd Drainage Improvements DesignStormwater $102,789 $10,279HMGP - $92,510Cutlass Drive Box Culvert DesignStormwater $81,886 $8,189HMGP - $73,697Public Works Building Storm Rated Bay DoorsFacilities $194,000 $0HLMP - $194,000Attachment A to 7-25-23 MinutesPage 23 of 36 Agenda Item #1.C.28 Aug 2023 Page 99 of 179 Commission Consensus NeededDepartment/DivisionProjectAmountPublic WorksPickleball court expansion/tennis court conversion 230,000Public WorksSeminole Road gateway improvementPublic WorksBaseball field improvements (ABAA)Attachment A to 7-25-23 MinutesPage 24 of 36 Agenda Item #1.C.28 Aug 2023 Page 100 of 179 COMMISSIONER REQUESTSAttachment A to 7-25-23 MinutesPage 25 of 36 Agenda Item #1.C.28 Aug 2023 Page 101 of 179 Attachment A to 7-25-23 MinutesPage 26 of 36 Agenda Item #1.C.28 Aug 2023 Page 102 of 179 Attachment A to 7-25-23 MinutesPage 27 of 36 Agenda Item #1.C.28 Aug 2023 Page 103 of 179 Page 28 of 36 Agenda Item #1.C. 28 Aug 2023 Page 104 of 179 ABPDFY 2024 Budget Presentation1Attachment B to 7-25-23 MinutesPage 29 of 36 Agenda Item #1.C.28 Aug 2023 Page 105 of 179 -0.183 %Overall 2024 PD Budget 2Attachment B to 7-25-23 MinutesPage 30 of 36 Agenda Item #1.C.28 Aug 2023 Page 106 of 179 OTHER LARGE PROJECTS5% Police Union Negotiated pay increaseOutside Air Unit Replacement - $90KJAG Countywide Grant – Community Sec Camera LPR project $56KNew Software/Hosting – Frontline $11.5K (+$5K)3Attachment B to 7-25-23 MinutesPage 31 of 36 Agenda Item #1.C.28 Aug 2023 Page 107 of 179 POLICE VEHICLES PATROL DIVISIONWhen Patrol Division Fully StaffedNeeds 24 VehiclesCurrently 21 Vehicles available2 pool vehicles2024 Budget RequestWe reduced Police Officers from 34 to 33 sworn positions2 New Police Vehicles ($120,000)This will leave us 1 car short if we fill all open positions in 20244Attachment B to 7-25-23 MinutesPage 32 of 36 Agenda Item #1.C.28 Aug 2023 Page 108 of 179 VEHICLES IN THE PD FLEET41 Total vehiclesAdmin Vehicles are kept for Approx 10 YearsPatrol Vehicles are kept for Approx5-7 years / 80K – 100K miles / Maint. HistoryPD Staff Recommends Refreshing a Min of 4 cars per yearReplacing less than 4 cars per year may result in some Budget year Requests that are greater than 4 vehicles. 5Attachment B to 7-25-23 MinutesPage 33 of 36 Agenda Item #1.C.28 Aug 2023 Page 109 of 179 EXISTING CONDITIONSGovernment Ordering is open 1 time per year for a few hours to a few daysFord and Chevrolet have very specific quotas on Police Vehicle production. Once all orders are filled no more cars are availableIt takes 12 to 18 months to get a police car on the street Dealer inventory of available Police cars for purchase during the FY is extremely limited and can not be counted on6Attachment B to 7-25-23 MinutesPage 34 of 36 Agenda Item #1.C.28 Aug 2023 Page 110 of 179 7Patrolconsists of 20 FT Officers, 4 SergeantsPart Time Officers, Parking Enforcement and Volunteers Cars are rolled down from existing fleet and are not new car purchases. Vehicles Fully Staffed Need FY 24 Request Patrol Division 24 23 Investigations 4 4 Admin 6 6 Animal Control 2 2 Part Time Officers 1 1 Admin. Car 1 1 Pool Cars 2 2 Parking & Volunteers 4 4 Total** 44 43 Attachment B to 7-25-23 MinutesPage 35 of 36 Agenda Item #1.C.28 Aug 2023 Page 111 of 179 8Vacant F/T Patrol Position Unassigned Patrol Cars Available Projected Hires in 2024 6 * 3 (+2 requested = 5) 5 Two officers were just hired and will be in the Police Academy for 5 months however 2 cars are being counted as allotted to those positions* Vacant positions includes one officer who is injured and is processing through the disability retirement option.Attachment B to 7-25-23 MinutesPage 36 of 36 Agenda Item #1.C.28 Aug 2023 Page 112 of 179 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Approve the 90-Day Calendar for September November 2023 ATTACHMENT:1)Mayor and Commission 90-Day Calendar (September November 2023) AGENDA ITEM:90-Day Calendar for the Mayor and Commission SUBMITTED BY:Yvonne Calverley,Executive Assistant to the City Manager TODAY’S DATE:August 15,2023 MEETING DATE:August 28,2023 BACKGROUND:The 90-day calendar is included on the agenda for the purpose of setting meeting dates and determining the location,time and whether to videotape special meetings and workshops.The rolling 90-day calendar will be revised after receiving input from City staff and the Commission,and will be included in each agenda for consideration. NOTES: 1)A Town Hall Meeting is scheduled at 10 am on Saturday,Oct.14 in the Jordan Park Community Center. BUDGET:None REVIEWED BY CITY MANAGER: Agenda Item #3.A. 28 Aug 2023 Page 113 of 179 /1 414:.\:gvg_c.mux.....u$LO ,. /u .7.»7.? 1!‘: QZ<mO%<§ .) rvwv V macaw...$_..mgm)5». (C! \?,.Qm:.§.m5.055?dmmDEA..w<Q.xA.29...»,.§...Q.,a _ 3.W49 ZOE kw/1QZbm @320 8250 N30 ham3:3 QuadBacon: Ea _ 8PE3 55$:5. om 7.13.3E,_._.. E;.5»:_.54.‘ EEZ::§2:5; .m..__x._._u::2: :3x 4:52:_:mu_»..c2 Emm@582 oué??oonsmxomuamomum. 525253umm mm Eao w::v3>_ ou:_EEcOmorwm E .3 :5c !:,$m_..%__.5;_/2.1; :5Nmciwmm 2.2232.Euumm¢ Eao 335600 But/omSEED \.N pamvnvwdsu?z uozwc?oonsm £23530umm 3.4 Euo @382omm caEra uo???oonsm 8:.omm2 3 Enoma).Euom Eu?mo??? >\:?:?§bOU 3 :5c £583.mom/. NH AwEm-oo>:C amone 92 HHOEBEEQU mN 2 ¢m:ovH-oo>:C em03 92 sowmmnb?ou S 95 :35: ca NI Em o. BVCSZ Eo?zmm «N 35$:5. :a c EEZ o:v.:ou< 02¢;__3w3: an N1 Sn 2 .8122 mbncmm 2 £5 :33: an NI Em o_ BVESZ Eo?cmm S GEE :3: ea c m$:§>w:om 25 29,3: an N1 Eu o_ EVEE WBEEM m U) if \z \\ \.. Agenda Item #3.A.28 Aug 2023 Page 114 of 179 QOOZ0..Em ON028SwUuO_.vM5505ZMIEk/O..—LI r.. .mcw...s Q t .4,:,.?I J \.1,(..f,_..r,_.rrrr...L wt! (‘Q vw Rx ca o Scum. .H.__u_uLmumm Rom .5n_o.bO zoamgzouGZ<-O%<2 %4QMD.H/um.w/«QHML.w/wnam:IF.?-Qmmzn:S/.w<,Qm2DH.5520?.w<QZDm .__...,.z£ii C-5—: ».§._55>._E:£ Emm@522 ouez??oonsm >o:2:mmmum Esgs?momm Rom cam. w::u22 uo§8EoDmOr_Lm om.3 Ema uB:EEoU >5_>umSEED mN ca9% w::o2>.. u2:EEoun:m £3530umm E eacwccoow/MUmm mam?m ooEEEoop,:m BC.omm2 Saw @3005Ewom EuEmo_o>mQ 5838800 Emm. U<M.<U «N S cm A£om-uo>:5 Em omuc m:>.:o_mmE.=.:oU mN Qzom-oo>:C ca 26wzz:oEm_EEoU 3.5..zommsvc E N 1 Sn 3 ..ov_§E m.5F:wm NN 25 =o$3: an NI Sn 2 6x52 Bunsen m? Gian zommsyc ca NI Em E u®v—.:w—\4£085 n— 35 :26 ea 0 E?ckmcom Cramzommsmv Em N1 Em o_ V3132 wuunhnmH \'.‘ u u Agenda Item #3.A.28 Aug 2023 Page 115 of 179 vim;Eco??zm:S3o>Ea Id EgmEdm:§Bo>2Vin;F%§:o_.:a wI m_m>:.mm.mNN.m_. tr ix x Ix, mmA4 .5nSo>o Z 4o_mm_2=du2Z4 1O .2.» u,..§.:V\u._3.< E;x .v. 2:3 ..,éx£:< @330 6320 $950 35 moo_.?O ~30 Z@mmm.!_Z.,/HNQCQZ</m:FC%< .C,.om:H<mW/«QHML.£d,£5:._..C.d,£ _ 29:9.£..Q£::.W4 QZC2 ukazzm C anm. oo§EEoOmoem cooz-3:82 zonu?momum. bb?m??msm3 :59% Examso?cmm c anomoiom sv?amomm anNwqimvm Bmh?wm?@025 0 mm anEl» oo???oonsm QONOHHSO 2 :5c #582omm :am?m o8:EEoon_:m 85.ummw mm an.o 32.Exam EuEm2_e>oQ bE:EEo.u Hm eac 92mo»? 37$I oo>=© an ems $2 :o_mm_EEoU om AmgBa>>oo>:C amone 32 qo?mub?oo 2 0 EmN-EwO_ 02$:85: EVEEZ muo?cmm 3 ca N -Em o_ Cramzommsvc BMEE Eo?cmm 3 ca N -Em o. C13 :85: 3x32 Bantam NH .8 Wm 35 :5: uuocooEmzbswcom EQN-Em S Gian.=3m3: BVENEEozcmm m :-4 \x \—< @330 mooEO 5_U Agenda Item #3.A.28 Aug 2023 Page 116 of 179 CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: SUBMITTED BY: DATE: MEETING DATE: BACKGROUND : BUDGET: RECOMMENDATIONS: ATTACHMENTS: Appointments to the Arts,Recreation,and Culture Committee (ARCC)and the Enviromnental Stewardship Committee (ESC) Donna L.Bartle,City Clerk August 22,2023 August 28,2023 At its August 17,2023 meeting,the Board Member Review Committee (BMRC)interviewed candidates Tracy Gebeaux and Kaylene Maddox for ARCC and Heather Markaj for ARCC and ESC and unanimously approved the following: 0 Recommend appointing Tracy Gebeaux to ?ll position #5 on the Arts, Recreation,and Culture Committee. 0 Recommend appointing Kaylene Maddox to ?ll the potential vacancy of position #6 on the Arts,Recreation,and Culture Committee. 0 Recommend appointing Heather Markaj to ?ll position #6 on the Environmental Stewardship Committee. There is no budget impact. 1)Appoint Tracy Gebeaux to the Arts,Recreation,and Culture Committee to serve as a regular member (position #5)for the unexpired term ending December 31,2024,effective immediately; 2)Appoint Kaylene Maddox to the Arts,Recreation,and Culture Committee to serve as a regular member (position #6)for the unexpired term ending December 31,2023,effective October 1,2023;and 3)Appoint Heather Markaj to the Environmental Stewardship Committee to serve as an At Large Member (position #6)for the unexpired term ending December 31,2024,effective immediately. 1)Dra?Minutes of the August 17,2023 BMRC meeting 2)ARCC Membership List 3)ESC List 4)Applications of candidates CITY MANAGER: Agenda Item #7.A. 28 Aug 2023 Page 117 of 179 MINUTES Board Member ReviewCommittee (BMRC) Meeting Thursday,August 17,2023 -5:30 PM City Hall,Commission Chamber 800 Seminole Road,Atlantic Beach,FL 3223 Present: Absent: Also Present: Curtis Ford,Mayor /BMRC Chair Stephen Ditamore,Member Pamela White,Member An Oskarsson,ARCC Chair Mark Gabrynowicz,ESC Chair Kenneth Reeves,Member Donna Bartle,City Clerk CALL TO ORDER AND ROLL CALL Mayor Ford called the meeting to order at 5:30 pm.City Clerk Bartle called the roll and reported on Mr.Reeves‘absence. APPROVAL OF MINUTES A.Approve Minutes of the Board Member Review Committee meeting held on March 29,2023. City Clerk Baitle reported amendments made to members‘titles in the minutes. MOTION:Approve minutes of the Board Member Review Committee meeting held on March 29,2023 as amended. Motion:Stephen Ditamore Second:Pamela White Curtis Ford For Stephen Ditamore (llloved By)For Pamela White (Seconded By)For Motion passed unanimously 3 to 0. Board Member Review Committee (BMRC) August 17,2023 Page 1 of 4 ROLL CALL: Agenda Item #7.A. 28 Aug 2023 Page 118 of 179 2.INTERVIEW APPLICANTS FOR ESC AND ARCC ARCC Chair Oskarsson gave an overview of the Arts,Recreation,and Culture Committee. ESC Chair Gabrynowicz gave an overview of the Environmental Stewardship Committee. Mayor Ford welcomed the applicants and explained the format for interviews. The Committee interviewed applicants Tracy Gebeaux (for ARCC),Kaylene Maddox (for ARCC),and Heather Markaj (for ARCC and ESC)separately.Each applicant explained their personal accomplishments,experience,and interest and answered questions from the Committee. CC Battle reported having one current vacancy on both ESC and ARCC and a future vacancy on ARCC. 3.PUBLIC COMMENT William Tiner spoke in support of TracyGebeaux. DISCUSS AND MAKE RECOMMENDATIONS ARCC Chair Oskarsson explained her recommendation to have Mr.Gebeaux ?ll the current vacancy on ARCC and for Ms.Maddox to ?ll the upcoming vacancy.Referring to page 15 of the agenda packet,CC Bartle explained that she will contact the (six)ESC members to let them know their terms are expiring at the end of this year and ask if they are interested in reappointment. B.Arts,Recreation,and Culture Committee (ARCC) MOTION:Recommend appointing Tracy Gebeaux to ?ll position #5 on the Arts,Recreation, and Culture Committee. Motion:Stephen Ditamore Second:Pamela White Curtis Ford For Stephen Ditamore (ltloved By)For Pamela White (Seconded By)For An Oskarsson For Motion passed 4 to 0. Board Member Review Committee (BMRC) August 17,2023 Page 2 of 4 Agenda Item #7.A. 28 Aug 2023 Page 119 of 179 A.Environmental Stewardship Committee (ESC) The Committee discussed both ESC applicants,Ms.Harvey (who was unable to attend) and Ms.Markaj . MOTION:Recommend appointing Heather Markaj to fill position #6 on the Environmental Stewardship Committee. Motion:Mark Gabrynowicz Second:Pamela White Curtis Ford F or Stephen Ditamore For Pamela White (Seconded By)For Mark Gabrynowicz (llloved By)For Motion passed 4 to 0. B.Arts,Recreation,and Culture Committee (ARCC)-continued MOTION:Recommend appointing Kaylene Maddox to ?ll the potential vacancy of position #6 on the Arts,Recreation,and Culture ‘Committee. Motion:Pamela White Second:An Oskarsson The Committee discussed Ms.Maddox and con?nned her availability for attending the meetings. Curtis Ford For Stephen Ditamore For Pamela White (Moved By)For An Oskarsson (Seconded By)For Motion passed 4 to 0. OTHER BUSINESS A.Schedule future meeting(s) There was discussion about future business,the process,and meeting dates and decided the following: 0 Meeting dates were set for October 12,2023 and November 1,2023. 0 New applicants will be interviewed. Board Member Review Committee (BMRC) August 17,2023 Page 3 of 4 Agenda Item #7.A. 28 Aug 2023 Page 120 of 179 Donna L.Bartle,City Clerk Curtis Ford,Mayor/Chair 0 Current members seeking reappoint will not need to interview unless the respective Board/Committee Chair makes the request through the City Clerk that they attend.Attendance records will be provided. ADJ OURNNIEN T Board Member Review Committee (BMRC) August 17,2023 Page 4 of 4 Date Approved: Attest: Agenda Item #7.A. 28 Aug 2023 Page 121 of 179 vethh me.com Wall sears1 ahoo.com ARTS-RECREATION-AND CULTURE COMMITTEE (Previously Cultural Arts and Recreation Advisory Committee) Resolution No.22-52 Total of seven (7)regular members with one (1)alternate —all AB residents Meets at 6:00 p.m.the 2"“Tuesday of every month REF #NAME/ADDRESS 1 An Oskarsson 31 17”‘Street Atlantic Beach,FL 32233 Jane Stevens 2243 Beachcomber Trail Atlantic Beach,FL 32233 Lisa Goodrich 30 20"‘Street Atlantic Beach,FL 32233 Hillary Hickam 1951 Beach Avenue Atlantic Beach,FL 32233 Vacant Mary Mullahey 330 20”‘Street Atlantic Beach,FL 32233 (Received resignation — becomes vacant on 10/1/2023 Joseph Schwarz 599 Clipper Ship Ln. Atlantic Beach,FL 32233 Wally Sears 680 East Coast Drive Atlantic Beach,FL 32233 Latrenia Thomas Interim Recreation Director, Jessica Ring Commissioner Seat 5 3-year term;3—termlimit EXP.DATE 12-31-2025 Chair (2nd term) 12-31-2024 (2nd term) 12-31-2023 (1 3‘term) 12-31-2025 (1 st term) 12-31-2024 12-31-2023 (15‘Term) 12-31-2023 (15‘Term) Alternate Member Dec.31 of applicable year (Dec.31,2023) Staff Liaison Commission Liaison CONTACT INFORMATI ON (720)532-5059 (904)445-7751 (cell) (904)853-6102 (home) (904)982-5439 (cell) Good3336@icloud.com (818)726-6303 (904)610-9771 (904)247-5828 (w) (904)689-4100 jring@coab.us Updated 8/22/2023 (808)345-4854 (904)923-1678 M2fitnesskona mai|.com Joeschwarz63 comcast.net oskarsson.an mail.com 'anefstevens mai|.com Agenda Item #7.A. 28 Aug 2023 Page 122 of 179 Ordinance No.5-17-64 Resolution No.17-09 Ordinance No.5-18-67 Ordinance No.95-21-1 19. CITY or ATLANTIC BEACH Environmental Stewardship Committee Created by ;Inaugural members by Amended by .Amended by 1 1 members;Inaugural terms:combination of 4-year terms —and 3-year terms.All terms change to 3-year terms following expiration of inaugural terms and have a 3 consecutive term limit. Meets in Commission Chamber 6:00 p.m.Second Wednesday of each month. REF #NAME&ADDRESS OF POSITION Inaugural Inaugural 1“2"“Term CURRENT MEMBER 1”Term term Expiration Expiration +3 years 1 Anastasia Houston 331 7”‘Street At Large Member 4 years 12/31/2021 12/31/2024 Resident of District 1306 2 Amy Palmer 374 Plaza At Large Member 4 years 12/31/2021 12/31/2024 Resident of District 1306 3 Linda Chipper?eld 2371 Seminole Road At Large Member 3 years 12/31/2020 12/31/2023 Resident of District 1307 4 Patrick Nobles 1738 Ocean Grove Drive At Large Member 4 years 12/31/2021 12/31/2024 Resident of District 1307 5 Mark Gabrynowicz .. 1907 Sherry Drive North ]C3;:i‘:°‘1307 3 years 12/31/2020 12/31/2023 Resident of District 1307 ' 6 VACANT At Large Member 4 years 12/31/2021 12/31/2024 7 Daniele Giovannucci Vice Chair3805”‘Street At Large Member 3 years 12/31/2020 12/31/2023 Resident of District 1306 8 Romy Vann 427 Sargo Road At Large Member 4 years 12/31/2021 12/31/2024 Resident of District 1312 9 Barbie Brooksher District 1312 1126 Main Street Member 3 years 12/31/2020 12/31/2023 Resident of District 1312 10 Sarah Boren .. 388 sh Street B[‘:;:‘]::r13°63 years 12/31/2020 12/31/2023 Resident of District 1306 11 Bruce Andrews 328 11thStreet Resident °f Dist“1303 Dist“1308 3 years 12/31/2020 12/31/2023 8-22-23 Moved from Ref#1 position to this position on 1/1/2022. Member Agenda Item #7.A. 28 Aug 2023 Page 123 of 179 gm §:\Lw_Tgg;;\£g gm :3‘mg mg mumM IQzmzm\J\Ex mmx amimem mmCu wig‘mm;5 9N\g\f\\\.\\S\‘N\[mu M3 R{\\§’€D m\wxA\\Q.I06 3.5 n \ A ‘‘ Please explain any employment experience,board/committee experience,and/or community volunteer experienc erelativetotheboard/committee applying for. CITY OF ATLANTIC BEACH BOARD /COMMITTEE MEMBER APPLICATION FORM Please check (V)the box beside each Board or Committee for which you are applying. '3 Board Member Review Committee(BMRC)El Community Development Board (CDB) N Cultural Arts &Recreation Advisory Committee (CARAC)B Environmental Stewardship Committee (ESC) D Pension Board of Trustees (PBOT)Police C]Pension Board of Trustees (PBOT)-General DATE:$3195‘gagZ’!,102?) APPLICANT’S INFORMATION: FIRST NAMETIB33’‘LAST NAME:EVE ADDRESS: I T.i C A FL " CELL PHONE:~—-\D[(7.3 HOME PHONE: PRECINCT/DISTRICT:E-MAIL ADDRESS: PLEASE NOTE:This application will expire two (2)years after date of submittal. Please return completed form to Donna L.Bartle,City Clerk,800 Seminole Road,Atlantic Beach,FL 32233 Rev.2-13-20 Page 1 of 2 Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this board/committee. Agenda Item #7.A. 28 Aug 2023 Page 124 of 179 From:norep|y@civicp|us.com Sent:Monday,May 15,2023 5:39 PM To:Bartle,Donna;Hogencamp,Kevin Subject:Online Form Submission #5492 for Board and Committee Application Bartle,Donna To View information about each board and committee,click the following link: Please check the box Arts,Recreation,and Culture Committee (ARCC),Community beside each Board or Development Board (CDB) Committee for which you are applying: Date 5/15/2023 First Name Kaylene Last Name Maddox Address 1386 rose st Cell Phone 9045883406 Home Phone 9045883406 District District 1312 To find your district/precinct,click the following link. Email Address kaylene.maddox4@gmai|.com Please explain any Most of my volunteer experience is around some form of employment experience,healthcare,whether it be First aid stands,checking blood board/Committee pressures,or teaching people to swim.I am looking for 6XPeFi€1‘l0€,and/01‘something different to be a part of. community volunteer experience relative to the board/committee applying for. Link to Precinct Finder Board and Committee Application Summa of Boards and Committees Agenda Item #7.A. 28 Aug 2023 Page 125 of 179 From:norep|y@civicp|us.com Sent:Saturday,April 15,2023 5:19 PM To'Bartle,Donna;Hogencamp,Kevin Subject:Online Form Submission #5459 for Board and Committee Application Bartle,Donna Please check the box Arts,Recreation,and Culture Committee (ARCC),Community beside each Board or Development Board (CDB),Environmental Stewardship Committee for Which you Committee (ESC),Safety,Traf?c and Parking (STOP) are applying:Committee IMPORTANT NOTICE Field not completed. Link to Precinct Finder First Name Last Name Address Cell Phone Home Phone District To ?nd your district/precinct,click the following link. Email Address Please explain any employment experience, board/committee experience,and/or community volunteer experience relative to the Heather Markaj 86 Forrestal Cir S 904-234-9956 904-234-9956 District 1312 Hmarkaj@gmail.com Ran a local business several years ago.Looking forward to becoming more involved with Atlantic Beach. 4/15/2023Date Board and Committee Application To View information about each board and committee,click the following link: Summa of Boards and Committees Agenda Item #7.A. 28 Aug 2023 Page 126 of 179 ¢»g.m@5fJ 31 J4 /(4/7 J1,» (.1/Lau.r.JbPr c en/«mum rm ‘Ag M31 2/ I ’ — ’‘y\/1 FIRST NAME: ADDRESS: CELL PHONE: 38 'Q71‘Si \G2u’{' \HOME PHONE: PRECINCT/DISTRICT:E-MAIL ADDREbS: CITY OF ATLANTIC BEACH BOARD /COMMITTEE MEMBER APPLICATION FORM Please check (V)the box beside each Board or Committee for which you are applying. [3 Board Member Review Committee (BMRC)Community Development Board (CDB) El Cultural Arts &Recreation Advisory Committee (CARAC)Environmental Stewardship Committee (ESC) El Pension Board of Trustees (PBOT)Police El Pension Board of Trustees (PBOT)—General DATE:'2 7/.‘ APPLICANTS INFORMATION: V’~47!”Om “BJV“hwy OLS ".1 +3.ry\,IL "VXV ‘V’7qAL«d4~’&l.4SE4/3 adv OLLDLAV§0p\oOl IOM018 M ;yd”.(J C/0.9Q.N )W5 5‘!/‘-S9«.»1 L‘r VH2 Please explain any employment expe?ence,board/committee experience,and/or community volunteer experience relative to the board/committee applying for. / {,0 ‘A «L&76:r oi:¥~v~ 0/”.E (0 ‘L W\V\_V\A 0%“ M I lug ‘H, ELSC, 1/Cr’2{é.;um 7lz,«A/¢2,/.61 Ling 6uA.C>[A241 °+/€52 >\/U/02.4+73 O /dl.’/‘Lg.4’ II?‘0- Ms I’;/ Q PLEASE NOTE:This application will expire two (2)years after date of submittal. Please return completed form to Donna L.Bartle,City Clerk,800 Seminole Road,Atlantic Beach,FL 32233 Rev.2-13-20 Page 1 of 2 Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this board/committee. x) LAST NAME: 492r». Agenda Item #7.A. 28 Aug 2023 Page 127 of 179 Page 128 of 179 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.23-31 authorizing Professional Engineering Services in connection with the City’s efforts to provide complete streets improvements on Ahern Street SUBMITTED BY:Scott Williams,Public Works Director TODAY’S DATE:August 14,2023 MEETING DATE:August 28,2023 BACKGROUND:Staff received a Scope &Fee Proposal from Crawford,Murphy &Tilly,Inc. (CMT)in the amount of $68,830.00 to perform a ?nal design of complete streets improvements on Ahern Street between Ocean Blvd and East Coast Drive based on the approved conceptual plan (dated 05-01- 2023).Project items include roadway,pedestrian,parking and minor drainage improvements. CMT will provide surveying and geotechnical services for the project,and CMT will also provide construction plans,speci?cations,and associated construction cost estimates to the City at the 30%,60%, and ?nal design phase,incorporating the City’s comments. CMT shall also prepare and submit the permit exemption request to the SJRWMD for this safety project. No surface water and/or wetland impacts are anticipated. The tasks included in Scope &Fee Proposal include 1)30%Submitta]/Survey,2)60% Submittal/Geotechnical,3)90%Submittal,and 4)Final Plans/Permitting.Further details are outlined in the Scope &Fee Proposal (attached)from CMT dated July 24,2023. The City has a Professional Engineering Services Agreement with CMT,and this scope of work would be Task Authorization No.RFQ20-01-CMT—TA#6 under said Agreement. BUDGET:Funding is available in account 131-5002-541-6300 under project number PW2202 “Sidewalk Ahern.” RECOMMENDATION:Approve Resolution No.23-31 authorizing staff to issue a Task Authorization to Crawford,Murphy &Tilly,Inc.in the amount of $68,830.00 for a ?nal design of complete streets improvements on Ahern Street,as described in the Scope &Fee Proposal dated July 24,2023. ATTACHMENT:1)Resolution No.23-31 2)Proposal from CMT dated July 24,2023 3)Ahern Street concept plan dated April 24,2023 REVIEWED BY CITY MANAGER: Agenda Item #8.A. 28 Aug 2023 Page 129 of 179 RESOLUTION NO.23-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO CRAVVFORD,MURPHY &TILLY, INC.FOR PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE CITY’S EFFORTS TO PROVIDE COMPLETE STREETS IIVIPROVEMENTS ON AHERN STREET;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE VVITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on July 24,2023,staff received a scope and fee proposal from Crawford,Murphy &Tilly, Inc.(CMT)in the amount of $68,830.00 to perform a ?nal design of complete streets improvements on Ahem Street between Ocean Blvd and East Coast Drive based on the approved conceptual plan (dated 05-01-2023);and WHEREAS,CMT will provide surveying and geotechnical services for the project,and CMT will also provide construction plans,speci?cations,and associated construction cost estimates to the City at the 30%,60%, and ?nal design phase,incorporating the City’s comments;and WHEREAS,CMT will prepare and submit the permit exemption request to the SJRWMD for this safety project,and no surface water and/or wetland impacts are anticipated.;and WHEREAS,tasks included in Scope &Fee Proposal include 1)30%Submittal/Survey,2)60% Submittal/Geotechnical,3)90%Submittal,and 4)Final Plans/Permitting;and WHEREAS,the City has a Professional Engineering Services Agreement with CMT,and this scope of work would be Task Authorization No.RFQ20-01-CMT-TA#6 under said Agreement;and WHEREAS,funding is available in account 131-5002-541-6300 under project number PW2202 “Sidewalk Ahem.” NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City Manager to execute Task Authorization No.RFQ20-01-CMT-TA#6 with Crawford,Murphy &Tilly,Inc.in the amount of $68,830.00 for the ?nal design of complete streets improvements on Ahern Street,as described in CMT’s Scope and Fee proposal dated July 24, 2023,and; SECTION 2.The City Commission hereby authorizes the City Manager to approve a Purchase Order to Crawford,Murphy &Tilly in the amount of $68,830.00 for said Task Authorization. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 28”‘day of August,2023. Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #8.A. 28 Aug 2023 Page 130 of 179 Attachment to Agreement Ahern Street Complete Street Final Design WORK ORDER: between City of Atlantic Beach and Crawford,Murphy &Tilly,Inc. THIS DOCUMENT,executed this day of ,2023,is WORK ORDER to City of Atlantic Beach (“Owner”)and Crawford,Murphy &Tilly,Inc. 2023 (hereafter called "Work Order”). A.GENERAL The Owner and Engineer have entered into a Continuing Contract (“Agreement”)which provides that,from time to time,the “Owner may request that Engineer provide professional services for Specific Projects,”and “each engagement will be documented by a Work Order.”This document is a Work Order.The Agreement sets forth the general terms and conditions which shall apply to this Work Order. B.DESCRIPTION OF ASSIGNMENT This Work Order is for Professional Engineering Services in connection with the City’s efforts to improve the road and provide complete street improvements on Ahern Street.The project wil lincluderoadway,parking and pedestrian improvements from East Coast Drive to Ocean Blv dwithintheexistingrightofway.The project limits are in the Town Center area and will require the use of red brick to match the existing sidewalk and crosswalks. C.PROJECT OVERVIEW The intent of the proposed project is to perform a ?nal design of complete streets improvements on Ahern Street between Ocean Blvd and East Coast Drive based on the approved conceptual plan (dated 05-01-2023).Project items include roadway,pedestrian,parking and minor drainage improvements. Roadway improvements will include asphalt pavement for two (2)10-foot travel lanes,paved ribbon curb,driveways,and signing and pavement marking.Drainage improvements will include adding/adjusting drainage inlets and tie-in to existing grades.Right-of-way acquisition and environmental impacts (wetlands)are not anticipated with this project.Utility coordination will be completed as necessary,and required agency permit applications will be submitted.Safety and clear zone improvements will be included as necessary.It is assumed that existing lightin gpoles,if any,will remain or be relocated. _Contract,_ (“Engineer”)on Agenda Item #8.A. 28 Aug 2023 Page 131 of 179 D.SCOPE OF SERVICES I.Sco e of Services: A.30%Submittallsurvey CONSULTANT will initiate the survey work soon after the Notice to Proceed (NTP).Upon receipt of the survey data,CONSULTANT will do an internal review and evaluate the use of pervious concrete and pavers and swale/rain gardens to reduce impervious area.Consultant will prepare and deliver two (2)copies of 11"x 17”and PDF version of 30%plans of the roadway improvements including typical roadway section and roadway layout plans to the COAB for review at least one week prior to meeting with the COAB.COAB can then determine whether a 30%meeting is necessary,and if desired,CONSULTANT will meet with the COAB to review the 30%layout plans.The COAB comments shall be incorporated into the 60%plans. Survey CONSULTANT shall provide surveying services for this project and shall include enough detail to complete the design and permitting services described herein and shall at a minimum include Ahern Street from East Coast Drive to Ocean Blvd.Final survey shall be provided in an electronic copy in AutoCAD Civil 3D (V2018,DTM included)along with a signed and sealed SuNeyor's Report. B.60%Submittal/Geotechnical CONSULTANT will initiate the geotechnical work soon after the 30%plans are submitted. CONSULTANT shall prepare and deliver two (2)copies of 11”x 17”and PDF version of 60% plans,preliminary speci?cations,and an associated construction cost estimate to the COAB for review at least one week prior to meeting with the COAB.CONSULTANT will meet with the COAB to review the 60%plans.The COAB comments shall be incorporated into the 90%plans. Plans shall include detail sufficient to clearly demonstrate the design intent,satisfy permit requirements,obtain Agency approvals,and shall include at a minimum: 0 Horizontal planimetric view of entire roadway at no greater than 1"40'on scalable 11 x 17"plan sheets; o Additional details at intersections; o Pavement section design and detail; -Grading improvements; o Pavement marking and signage; o Typical Details for driveway connections; o Typical Details for drainage inlets; o Roadway Cross sections for areas requiring roadway improvements,and as required to show details in areas of special interest;and -MOT plans and details. Geotechnical CONSULTANT shall provide geotechnical services for this project and shall include enough detail to complete the design and permitting services described herein and shall at a minimum include shallow auger borings in the proposed pavement areas. Agenda Item #8.A. 28 Aug 2023 Page 132 of 179 V.Services Not Included The following services are not included in this contract.However,they can be provided as authorized,if determined necessary during the design.Compensation will be based on our Hourly Rates or a negotiated fee. IV.Project Schedule Preliminary Project Schedule will be submitted prior to the kick-off meeting. The results of the geotechnical exploration and engineering study will be presented in a final geotechnical report which will include an engineering analysis and evaluation of the site and subsurface conditions with respect to the planned construction. C.90%Submittal CONSULTANT shall prepare and deliver two (2)copies of 11”x 17”and PDF version of 90% plans,speci?cations,and an associated construction cost estimate to the COAB for review at least one week prior to meeting with the COAB.CONSULTANT will meet with the COAB to review the 90%plans.The COAB comments shall be incorporated into the Final plans. D.Final Plans/Permitting CONSULTANT shall prepare and deliver two (2)copies of 11”x 17"and PDF version of 100% Construction plans,specifications and associated construction cost estimate to COAB. CONSULTANT shall conduct a Final Plan meeting with the COAB. CONSULTANT shall prepare and submit permit exemption request to the SJRWMD for this safety project.We anticipate no surface water and/or wetland impacts. II.Project Deliverables A.CONSULTANT shall provide one digital signed and sealed 11"x 17"copy of the Final plans,technical speci?cations and associated construction cost estimate. CONSULTANT shall provide electronic ?les of the Final Plans and speci?cations to the COAB including PDF,AutoCAD,MS Word,MS Excel,and any other electronic format used in the design effort and construction document preparation. Ill.Compensation Amount Compensation will be Total NOT TO EXCEED amount of 68 830.00.Payments will be made based on the veri?able percent completion of each task listed below‘ Task A -30%Submittal/Survey $27,520.00 Task B 60%Submittal/Geotechnical $19,120.00 Task C 90%Submittal $11,840.00 Task D —Final Plans/Permittin 10,350.00 Total NOT TO EXCEED Compensation for all Tasks $68,830.00 Agenda Item #8.A. 28 Aug 2023 Page 133 of 179 Permitting/Relocation of Protected Species,if required. Utility Design and Permitting Subsurface groundwater -modeling Construction Inspection Services Site lighting or structural design services Landscape Architectural Design Services NPDES Permitting,Reporting and Inspection Services Wetland Mitigation Impacts/Fees -Rezoning.comprehensive plan amendment,variances,special exceptions,etc. -FEMA Map Revisions or Amendments -Arborist Services VII.Attached as Appendices A)Man-Hour Sheet VIII.The provisions of this Work Authorization No.WA-are subject to all terms and conditions of the above-referenced Contract. OWNER: City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach,FL 32233 Name:Steve Swann Title:City Engineer Date Signed: ENGINEER: Crawford,Murphy &Tilly,Inc 7400 Baymeadows Way Jacksonville,FL.32256 By: Name:Paul E.Ina Title:Group Manager,ST FL Date Signed: IN WITNESS WHEREOF,the parties hereto have executed Work Order to be effective as of the date ?rst above written. Agenda Item #8.A. 28 Aug 2023 Page 134 of 179 an <.m_. Run Eh Pa Re_. m.»in95on5Enauumama 85mm?“e83mos._..Ow_n_BE =<xmM 5..m.__._:52 NNNV _>_n_vm;mmouémk om}85 com,.2“ mx 2 ONN 8c M;83;SN ma com88wmecom3 803 E5 8; _.\..oS :m_mmn__m:E uoobm Eo:< zuawmu_.:m=<mo>20 zo_.Eo_.$m>z_._<o_z.._om_5m_o zo_._.<:._<>m_>._._.__._.Dmo<n_~5mm_:m mmo_>mm_m>m_>m:m wzE_s_mmn=mz<._n_._<z_n_ wz<#_zo_mm_o«com wz<._n_zw_mm_n_30¢ mz<#_2o_mm_o .x.o.o. m._.m1_n=2O0 O...._.Dn_z_mmmsam 5 Em ma ox.Cw cam§ om:3a SN Va 2 ZO_._.<0_._.mm_>z_._<o_z.._om:omo zoE5._<>m_>._._.__._.3mo<u_m:mm:m mm_o_>mmw>m>m:w wz_t_s_~m_n=wzSn_.._<2_u_ mz?a zw_wmo $8 mz<._n_zw_mmn_$8 mz<._n_zwama 0%» <.Ol\w(\|(')VflO(\Jl"')V'|-D (Ol\¢D ._._mo2.mos:mmn_._:o_..m>Ezm O2 -m<4:_2mo"_ u_O _.mm:oz_mm_m_z_ozm_u_O m_._.<_>__._.mm_Hm<._.m.mE_am_wmn_l_mc_n_anewc._m:<._m_EOx._o>> mm:._<._.O._. wzazaom >ozm_oz_+zoo Qm_._.<_>__._.w.n.. mO._.O<..._»zm__>:m:_,n_<._.O »zm_>:w:_.o<4<:zz<9%KO...mo»o<n_oz_.:._o_m_>> ._._2<.m~_._n_._..__2s_:_s_mmn_m:.<mm_s__Em>o m_o<mm><m<m_>>m_om__>_xou_mmn_mmO...vEo>>u_O m_wEzm_ommE ._.O+m_<w>._._..5s_m>om<omn_3oz_mm:._.O n_O <0._.mm_._<._.O._.5m_.omn_“.0 n_o_mmn_m.=>__._. m._<5» mm”.mmzmmxmaxmEm.._._._>_._.zm__>_Z__>_D<ez_0oo._m_o<m:_s_._.w_On_n_m_ ._<._.O._.4<._.O._.mmzkoExpowmzm>m_>m_._wom_s_.n=30m_.UZ_._.Z_mn_wmnw a 3%.:._m_><m._.mom_<._Emsz?zoov mv_w<» mm:m<mm:ms__mmwwmzmaxmEmma.n_<._.O._. ._.m_Ou_n_m_mom?m_m<m_-4<»oE:m wm:o_._z<s_._<._.O._. \e\xe\...,aww\xxevzeooéiaoxxamv\v\40\xvxavsvxVO \O03$$09.0%ové$mzo:<o:_ww<._o/wxwi,weoxoevowAveVoz»30\vow,.\$60%$0‘ 0. .ozmowEu m_s_<z5m=.om._ »zm_._o m._.<s=._.mm._.mOUmmosmmm._<zo_mmmn_om._NNQN-<._._m__._xm.._.zms__._o<._.._.<._.O<m._.ZO0 .02..>:_.__._.a>_._.E:s_.omons><mu "ON)|SVJ. $52 >._m:o_._Nwom m<m>Fzmmmno 89m; 2: 250 NF «N 9. cm X0 m_xomzo mwomoI._.<_2 VCOVN $09.083onqmmw 8&3 8&3804024 coca.» m¢_$ mo;I307042dz;83 Agenda Item #8.A.28 Aug 2023 Page 135 of 179 urn:3Euzt?xm |\'0/\'I8 NVEIDO <-._s_=.xm.02Emmm ._<.\SQ >k>5DU 52 QKOK Iowan bE>.vd.:.EC .C~.u .15 .0!.0! ?§.C mziztm mt..:s ..mammomoxa HM.>><MI<xxu I I I v 11/, IIIIIII I.NF‘:1 QKDU 20%;.:N_QMMDKOEKI _.§.:KMLLDU W 2:6 ., QNMOAQ mzt?xm ms$.:xEE..< Eqzmmozu zuEm|\ uzt?xm m.:Cc._mx >3. war?ca |\ 'E‘lG.LSVO.')15!/3 u.C.<Q 2OC.n<KU ma mbé W2D~m.~>mK u?u may~s5a\!EMnP0b\Du£sn\2H3IISHA=W720-Esnnczz\u=vI?1v2uvnv\7 M <«.4 zros I [(01/vztr 22%Imbqu.ommomoxq zotniummnummomozt ‘ft uziwtm.I) ll 5SsmEm ZVQR EKMNQZOD.?QSm.Q.m MUEN nmm_<z nmmomoma menu .Em2m>§uzt?xm D..UmS§.:=U2<2~u v0Z:Hl Agenda Item #8.A.28 Aug 2023 Page 136 of 179 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.23-32 authorizing professional engineering services for ?nal plans and opinion of probable construction costs for sidewalk improvements along Sturdivant Avenue/Ahem Street SUBMITTED BY:Scott Williams,Public Works Director TODAY’S DATE:August 14,2023 MEETING DATE:August 28,2023 BACKGROUND:Staff received a Scope &Fee Proposal from Hanson Professional Services in the amount of $46,052.86.This Proposal is to provide a ?nal design along with an opinion of probable construction cost to replace the sidewalk along the north side of the roadway along Sturdivant Avenue/Ahern Street from Seminole Road to East Coast Drive. The existing 5-foot-wide sidewalk along the north side of the roadway will be replaced with new 8-foot- wide sidewalk.The proposed 8-foot sidewalk will begin at the northeast side of the Seminole Road intersection and will terminate at the northwest side of the East Coast Drive intersection (approximately 2,785 LF).Additional improvements will include driveway replacement and drainage improvements to accommodate the 8-foot-wide sidewalk.This project was recommended for construction in the 2021 Connectivity Plan. The tasks included in Scope &Fee Proposal include:1)Sidewalk Analysis,2)Sidewalk Plans,and 3) Drainage Analysis.Further details are outlined in the Scope &Fee Proposal (attached)from Hanson Professional Services,dated August 3,2023. The City has a Professional Engineering Services Agreement with Hanson Professional Services,and this scope of work would be Task Authorization No.RFQ-O1-HPSTA #9 under said Agreement. BUDGET:Funding is available in account 300-5002-541-6300 under project number PW2306 “Sturdivant-Seminole EC PA.” RECOMMENDATION:Approve Resolution No.23-32 authorizing staff to issue a Task Authorization to Hanson Professional Services in the amount of $46,052.86 for ?nal plans and opinion of probable construction costs for sidewalk improvements along Sturdivant Avenue/Ahem Street as described in the Scope &Fee Proposal from Hanson Professional Services dated August 3,2023. ATTACHMENT:1)Resolution No.23-32 2)Proposal from Hanson Professional Services dated August 3,2023. 3)Sturdivant Avenue Field Notes BY CITY MANAGER: Agenda Item #8.B. 28 Aug 2023 Page 137 of 179 I .. II 'I II .. ; I ... P” f‘I I I I « u -.u '-.'I :I I - -u ‘I I I - .I ‘ u I I u I z.- I VI .' I u II I I I|l . _I I II . 'I u I _I I I ~.I ‘II I :I I I ... II I II.. . .II III ‘I .1 I I I. 'I I.II -. . II . SECTION 1.The City Commission hereby authorizes the City Manager to execute a Task Authorization with Hanson Professional Services in the amount of $46,052.86 for professional RESOLUTION NO.23-32 Page 1 of 2 NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: RESOLUTION NO.23-32 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO HANSON PROFESSIONAL SERVICES FOR PROFESSIONAL ENGINEERING SERVICES FOR FINAL PLANS AND OPINION OF PROBABLE CONSTRUCTION COSTS FOR SIDEWALK IMPROVEMENTS ALONG STURDIVANT AVENUE AND AHERN STREET;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on August 3,2023,staff received a scope and fee proposal from Hanson Professional Services in the amount of $46,052.86 to provide professional engineering services for ?nal plans and opinion of probable construction costs for sidewalk improvements along Sturdivant Avenue and Ahem Street:and WHEREAS,the project consists of replacing the existing 5-foot-wide sidewalk along the north side of the roadway with a new 8-foot-wide sidewalk;and WHEREAS,the proposed 8-foot sidewalk will begin at the northeast side of the Seminole Road intersection and will tenninate at the northwest side of the East Coast Drive intersection (approximately 2,785 LF);and WHEREAS,this project was recommended for construction in the 2021 Connectivity Plan;and WHEREAS,additional improvements will include driveway replacement and drainage improvements to accommodate the 8-foot-wide sidewalk;and WHEREAS,the tasks included in the Scope &Fee proposal include sidewalk analysis,sidewalk plans,drainage analysis;and WHEREAS,the City has a Professional Engineering Services Agreement with Hanson Professional Services;and WHEREAS,funds for this design are budgeted in account 300-5002-541-6300 under project number PW2306 “Sturdivant-Seminole EC PA.” Agenda Item #8.B. 28 Aug 2023 Page 138 of 179 engineering services for ?nal plans and opinion of probable construction costs for sidewalk improvements along Sturdivant Avenue and Ahem Street as described in Hanson Professional Services Scope and Fee proposal dated August 3,2023,and; SECTION 2.The City Commission hereby authorizes the City Manager to approve a Purchase Order to Hanson Professional Services in the amount of $46,052.86 for said Task Authorization. SECTION 3.This Resolution shall take effectimmediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 28”‘day of August,2023. RESOLUTION NO.23-32 Page 2 of 2 Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Curtis Ford,Mayor Agenda Item #8.B. 28 Aug 2023 Page 139 of 179 August 3,2023 Mr.Steve Swann,PE City Engineer City of Atlantic Beach 800 Seminole Road Atlantic Beach,Florida 32233 Re:Sidewalk Improvements for Sturdivant Avenue/Ahern Street (Final Design) Subject:Scope &Fee Proposal Dear Mr.Swann: Hanson Professional Services (Consultant)is pleased to present our scope of services and fee proposal for this project.This scope of work is to provide professional engineering services for final plans and opinion of probable construction cost for sidewalk improvements along Sturdivant Avenue/Ahern Street to replace the existing 5 foot wide sidewalk with an 8 foot wide sidewalk along the north side of the roadway from Seminole Road to East Coast Drive. General Objective The general objective of this scope is to provide a final design along with an opinion of probable construction cost to replace the sidewalk along the north side of the roadway along Sturdivant Avenue/Ahern Street from Seminole Road to East Coast Drive. Project Description The existing 5 foot wide sidewalk along the north side of the roadway will be replaced with new 8 foot wide sidewalk.The proposed 8 foot sidewalk will begin at the northeast side of the Seminole Road intersection and will terminate at the northwest side of the East Coast Drive intersection (approximately 2,785 LF).Additional improvements will include driveway replacement and drainage improvements to accommodate the 8 foot wide sidewalk. Scope of Services The Scope of Services for this project involves the following tasks: Phase I-Data Reviewlcollection Survey The survey completed previously completed by City of Atlantic Beach will be used as the existing conditions from which to base the design.Consultant will review the existing field conditions versus this existing data and decide if supplemental survey is needed based on the general objective of this project.Supplemental survey,if required,will be requested and authorized under a separate purchase order 1of3 Agenda Item #8.B. 28 Aug 2023 Page 140 of 179 u I '2 ‘:- 1 VI 'I _.I ‘.. . H .,.= .....v..u “ u .A.H ' u .1 u __. n n . ._n =v n u u u u _u :wl ’ uv :"u u . x :- I . :wl Phase II —Design and Permitting Sidewalk Design I Plans Production Design phase services will include the preparation of final construction plans for the new 8 foot wide sidewalk and driveways and drainage impacted by the sidewalk improvements. (a)Sidewalk Design/Analysis.The Consultant will design an 8 foot wide sidewalk to replace the existing 5 foot ‘wide sidewalk.The proposed sidewalk will be‘located between the northern edge of pavement and existing City right-of-way meandering where possible and will match the existing grade as close as possible to maintain existing drainage patterns. (b)Plans.This effort will include producing plan sheets suf?cient for completing a detailed opinion of probable construction cost for the proposed improvements.The index of drawings for the plan set will generally include,but not necessarily be limited to the following: Key Sheet General Notes Typical Section Sidewalk Plan Cross Sections Drainage Structure Details .Traf?c Control Plan/Notes Erosion &Sedimentation Control Details .I0.""!"".U.0P7 .> Where applicable,information may be combined on drawing sheets. Geotechnical Services Geotechnical services will not be included as part of this scope of services. Permitting Requirements Permitting services will not be included as part of this scope of services as the planned improvements are expected to be exempt from permitting.If for some reason the project does not qualify for an exemption and results in additional work to obtain the required permit the Consultant reserves the right to negotiate the additional effort required to permit the project under a separate scope of services. Project Submittal Requirements 100%Design Plans:Up to ?ve (5)sets of half-sized (11"x 17”)drawings and one electronic version (PDF format)will be furnished to the City for review and comment. Draft Bid Documents and Project Speci?cations using City standard format will be included in this submittal.The sumittal will be reviewed by the City and written comments will be provided.The City will provide written review comments within two (2) weeks from submittal. Final Signed and Sealed Design Plans:Up to ?ve (5)sets of half-sized (11”x 17") drawings and one electronic version (PDF format),Bid Documents,and Project Specifications will be furnished with agreed upon revisions from the 100%Design Plans incorporated. 2of3 Agenda Item #8.B. 28 Aug 2023 Page 141 of 179 n n |: Ir: Utility Coordination The Consultant will contact the utility owners within the project limits and submit preliminary plans to con?rm existing facilities and identify utility impacts anticipated by the proposed improvements.The Consultant will submit ?nal plans to con?rm/document existing facility relocations to be performed by the utility owners. Meetings Consultant will schedule 100%plan review meeting to discuss review comments and relay any design information necessary to convey the intent of the plans. Time Schedule The schedule willfollow the outline below. Receive NTP Submit 100%Plans Within 45 days after NTP 100%Review Comments (City)10 days after 100%Plans Submittal 100%Plan Review Meeting Within 10 days after receipt of City Comments Final Plans Submittal Within 45 days after 100%Plan Review Meeting Fee Consultant will complete the scope of services described herein for a total lump sum amount of $46,052.86,as detailed in Exhibit A. Phase III-Construction Administration If Phase III is authorized by the City,the specific construction administration services to be provided by the Consultant during the period of construction will be negotiated under a separate contract/scope of services. 3of3 Agenda Item #8.B. 28 Aug 2023 Page 142 of 179 EXHIBITA CONTRACT FEE SUMMARY STURDIVANT AVENUEIAHERN STREET SIDEWALK SEMINOLE ROAD TO EAST COAST DRIVE PART I -GENERAL 1.Project Phase 2.Proposal Number Final Design NA 3.Consultant Name 4.Date of Proposal Hanson Professional Services 8/3/2023 PART II -LABOR RELATED COSTS 5.Direct Labor Hourly Estimated Estimated Rate Hours Cost TOTALS Sr.Project Manager $84.00 31 $2,578.38 Sr.Engineer $72.00 33 $2,404.08 Engineer $45.00 0 $ Sr.Designer $54.00 83 $4,507.65 Designer $36.00 200 $7,212.24 Clerical $28.00 0 $ Total Direct Labor 348 $16,702.35 6.Overhead (Combined Fringe Benefit &Administrative) Overhead Rate 150%x Total Direct Labor $25,053.53 7.Subtotal:Labor +Overhead (Items 5 &6 $41,755.88 8.Profit:Labor Related Costs Item 7 x 10%$4,175.59 PART Ill -OTHER COSTS 9.Miscellaneous Direct Costs $46,052.86 TOTAL REIMBURSABLE COSTS PART IV -SUMMAR YTOTALAMOUNTOFCONTRACT(Lump Sum plus Reimbursables) Items 5,6,8,9,10,11) SUBCONTRACTS/MISCELLANEOUSOTHER LUMP SUM SUBTOTAL $ TOTAL LUMP SUM AMOUNT Items 5,6,8,9,and 10 $46,052.86 11.Reimbursable Costs (Limiting Amount) $121.40MISCELLANEOUSDIRECTCOSTSSUBTOTAL 10.SubcontractsIMiscellaneous Other (Lump Sum) Agenda Item #8.B. 28 Aug 2023 Page 143 of 179 mn.~E.2 mn.~E..w_. 8.om~_~ mhmuqm oosvmg oo.m:.._ >._._>FU< >m kmou >m<._<m m $$(?93 3» 3.» 3 mm. mm. 3, >._._>_._.0< 5 mm:0: ._<»o._. t??E?é?é?? ._.wO0 mom<._ 8.m~. _8:a_o OO0000 mm:0: mu_<._.w um:.<m v~.~_.N.nacow$.33.S E?usacomno.2?uan S..m3._.9mm3.8m»m_. oo.xK.Nwmmmm._.Nné»mm ow.m:xm9mmoqmmvm$3 ao.9 ._.mO0wmaoz._.mOUMMDOI ¢om<._m..._<._.wmom<._u_u_<»m one»anm._.<m8.3wum:.<m ._w:m_mun_..w.._a_muo...m Emu._mmc_._mwmm m_>En_»m<oo._.w<m_"O... v:<>>mo_w5zmm:<m_><.rz<>_..._~=#m .»o.s.3...~2.3.2%“mS .wa8.31manmn.?m.~uS womwmwmmmwmom9w wooo.m5m_.onmmmaw mo8.55o_.83¢$m.aouwo8.3w._.93. .500$50:pmou$50:._.moomzaoz xom<._&<._.mmom<._&<._.mzom<._nE<._.w 8.5.num._.<¢8.~n»nm..<x8.3num._.<¢ .mm:_m:m.ow:_m:m.._mEmacs:.oo_.o._n_cw ":.5zm._5m..om._magmasmm.mmv.u_>_:m_._m o<omm_._oz__2mm_s_oE<2 "m__2<z.5m=.Om_.._mwo_Emw_m:o_mmm.oicomcmx zo_._.<m<n_mEwZ<._n_._<z_"_ mm“.oz<._.mOu_u_mxmoiu_Om»<s_Fmm »z<._..5mzooms__mn_ m._<..o._..5m_.oE w_m>_mc<ommc_m..o.mxmm._. mcmi x_m;%_w .mxmm» m_§_E<x_§,%_w -Vxmm» Emu....ow._En__Em:mO >._._>_._.U< m_._.<o\m=<z mo.p<s._._.mm nmmmsszEm _._.z<._.._:mzoo 93 Agenda Item #8.B.28 Aug 2023 Page 144 of 179 v_._<>>mo_m 5zm_m_:<m_><._.Z<>_n_w=._._.w _ms_<z ..om=.o~_n_ mm? S. .v_. mm_:o_._ ._<._.O.r «momma mm_$xos_cmzm mmu_Emm_mco_wm£9n_comcmz >m<s_s_:mM30:"_"_<.Fm ”m._<»o» 223 m_w>_m:<mmm:_m._o-n sum... £90» m:m_n_.__§>%_m .N in» m_Eo._. m_m>_m:<.__ss%_m -.v_mm._. m_Eo._. mv_mm._..uw_o._n__m._w:o0 mgw<._. _m»<o m_s_<z mo»<s__»mm m_s_<z ._.z<._..Smzoo o.n o.~ 3 3. .02 v_m<._. m»zm_s_s_oo Agenda Item #8.B.28 Aug 2023 Page 145 of 179 um _ um ‘mWI‘“x!‘ m xxx ODGDVN (\| mxm?5m=.omn_._<mmzmo $09. >>o_mm_c_.m_._mam _.ammaom._o._m=_:_ucm :_o_o>c_£3,uwu:_oc_mto mm.39 En. OOCOVN m._.zm=>=20o v_._<>>mn__m.5z~m=._<m_><»z<>_omEmm_s_<z5m=.omn_ m._ 3 m._ m._ w._ 1.—\—1—1—1— $501._._Z3wh_ZD :_<.rO._.mun.mm:u_o.ozm.:ZD «moans m_n_.mmv_o_>_:m_.m_ wwo_>._ww_m:o_ww£9_n_:om:mI m26_>mw_mmm.._n_ ._mwcm_>:oo.o.n:w _._=mm_>_ mto mm82 En._£_..o_2 o mxommmco_.mo=_omw :>>o__on=mo:mu:m=<:_.ww_>_u__n:n_ :ozm.m...._...:n_::mm_>_o__n:n_ mgm<._. "m._.<n_ ”ms_<z mo»<s_:mm _ms_<z hz<»._:mzoo moo no To no Nd to .02 v_w<._. mama...u0¢.O._n__a._a:¢0 0.0 m._<._.O._. N Agenda Item #8.B.28 Aug 2023 Page 146 of 179 n\oN ox.m e\om mm? 8 N: o_. m_m>._<z<v_._<>>mo_m m_om N ucmcomm2;N —. oon_o N <2 wEwEwum_2m>>w>E.ucmv__m>>wu_mtwB 50 m__mo_tm>ucm_mEo~:o.._mwu:_o_.__NOVV m»zm_s_s_oo v_._<>>mn__m._.wz«_m__._<m_><._.Z<>_ow_D._.w”ms_<zhomaoma m._ m._ m._ $$$ m._ m._ 2 mu. m._ m._ 1—1—\—I—\—'F $50:.223w._._Z3 ;_<._.OHmun.mm...n_0.0Zw._._ZD mmomaa m_n_.m$_os_cmzm moo_>$w_m:o_ww&9n_comcmr m._<»o.. _£o3:w_mu_.Eu2:oz m_m_m:< :o_.m_.__Eoo0 co_w_Em aw _EEoo__m:O\m.ocmSmm<__m:O Eossw m_m_m:< m>>m_>wmEar. S_§__Eo8 .___5 m.mE_.mm_Eco wm_E:m:0 Um.o._n_ tomm_._o_.mEmE:uon_c _mmn_ m_m_m:<x_§6_o_w m_m>_m:< 9.m<» m:.<n_ m_s_<z mo»<s__._.mm m_s_<z pz<».__..mzoo me we 5 3 me we 3 N..._.._. 3 .02 v_w<._. Agenda Item #8.B.28 Aug 2023 Page 147 of 179 exam 0% md no omd G?§.—N<r<n-Noom OO1—r-1-\—L{)O 10 O O ENv_m<._.2. ENxw?z_m?mxmZ<._n_Z0z>>o:mmm;_.__>> z<#_ZOm_._.OZ._.=>> wm_z<._.m_><m»._.O<n=>=._.<I._.mZO_._.<OO._mo“. wn_m<oz<»mHOD;m_._m<o_._n_n_<O...mozmmmmmoz<wzoaom_wo._ov_._<>>mn__m ?mmbmmamucmm@sw>__um:_m_m>._wE_tom mmmmm55,umm_S_smwgmE_wmo.oxoo_n._o_2 wzo?omwwwoxo>m_om_>m>zoomm._.__>>ZO_._.<>m_._m_v:<.<m_n__mv<2 wpzm_s_s_oo v_._<>>mo_w5zmm:<m_><._.Z<>_n_m3._.w Az<._n_ZOmzo:<>m_._m._.On_woz< any v o 2.._.N v v m mm m o .omn.__.3. .ooF__.V V N ammw__n_c_mmn_._Ewm_>_NV BumO__n_C_.8n_.m«wm_>_om m=z<zpomaomu $50:m._.m_m=._m ._<._.O.~ mz<#_v_._<2m_n__m v~$$ mp I—l\O ._._Z_.._w._._ZD “.0.02En.mm:“.0.02 w._ m._ Emcm 62m .86 62.» mmcm mmcw Hmogm mmcm mmzw 52w m._ m._ w._._ZD mmomaa m_n_,m3_u_>_cmzm mwo_>._m.w_mco_mm£o._n_:om:m_._ 350» co_m_Em am .928§M@mo_§:mxw?a__m=o _£o5=m m§_n_ £85 eoEm_€<___5 m__2mQ_9EooEwE__umw wco_wEm mEozEm_n__9Eoo oEE._. wcozuom$90 m__m_mn_.28 m ween. ?wwzm :m_n_ So m.:ow.2n_ ?mmcm cozomw_mo_._. w?oz _m.w:m.O u$_._w 3. m__n_c_wwn_.9mm_>_cozommwweo o__u_:_mwn_§.mm_>__mEoN:o_._ w:u_n_ wv__w<._. _m=<o m_s_<z mo»<s_=.mm_ ums_<z ._.z<._..5mzoo m_..N v_..N mwm NTN _._..N Sm mu mu NN mm mm v.N mm N.N —..N ...N .02 v_m<._. 1-I—I—1—\— mh_m__._m Agenda Item #8.B.28 Aug 2023 Page 148 of 179 o\oN ..\._m .x_m CV‘owm_m>._<z<m_o<z_<mo 9;NN !<z 5Emcm B.653>>z.5cm>_>whom._mEoomzw>>z_.‘ww:_n_.6.mEoo>>z-mcozmotuo?u¢_:_ m»2m_s_s_oo v_._<>>mn__m._.mzmm__._<m><»z<>_n_m:ba,m_s<z5m..o~E 8. w ab9 oxow._ No\o3 3 Vm._ ow._ owPw._ 950:._._ZDw._._Z3 ._<._.OHawn.mm:LC.029.2: mmosem m_n__$v_o_2Sum mmo_Eww_m:o_mm£En_comcmz 359 .3053_mu_:_._u3:oz m_m_m:< 8_§._2ooo 3 :o_m_>._mam me _o:_._oo__m:OBo:E:mm<:30 we Eossw m_m_m:< 2so_>mm 22“..3 w.s_§__a<._§...n_3 w_m>_mc<mmm:_m_n__..F m_m>_m:<oé mxm?gm? _m._.<n_ _m_2<z m9.<s_:mm m_s_<z »z<...5mzoo Agenda Item #8.B.28 Aug 2023 Page 149 of 179 £55 xomzoucmwomamcmw:m_n_Emcw omvmama?ew m mE_a xuwcuucmmumamémm:m_n_Hwmzmomvmama?wm m 8.9; ._.wOO5m_m_o m:om_z<._._mom_s_ ._<._.O._. _>_mH_ Amm_a_u:Uoawm_mc_m_._OV”E:_um_>_m:Em5 m._.mooEmma om_s_:_<._.O._. 3.._.N5 8.8 8.3 8.8 m:_..mm_2;m_>om39:ow.mE za_>mm_us:8.8» 8.3 88 m__E.8 0__E._mQ m__EEq 8.03 8.3 8.3 mummcw Emmcm ?mmcw ?mmcm memmgw Hummcm._wn_ HEwcw._0n_ ood 8.0 coo o—.o cow gov 8v o o oo2o;n_ 8.; 8.03 x mm__E x mm__E x mm__E @ mmmgm ©emocm ©womzm o COCO 225 ©awmgm ©m.$;m .550 H9__&_;m o x Eoamcm? 35 u umgo 8 mm x _..:o%§# 33 3,$050 55 8 mm x m ?onmcm? mat...#uoo._9n_oH _co=moo._woEo Em=:m:oo_“E2”._w>m._._. cow >aoo2o:n_ o m_%m o o_.__._mam “moo o 935 58 o wcm_n__m:_n_ o m:m_n_..\..oE o m:m_n_:8 o 380 m_.___.wm_>_o_E:n_ o:_._mam Ammaow.mm..__._mam:cozoznoamm o ?ow o o ?mw zo_E_momm_n__>_m_._._ «momma m:.<o mm.$v_o_>_cmcm m_s_<z mo._.<s=._.wm v_._<>>mn__m._.wzmm=._<m_><._.z<>_n_m:._.wums_<z5m=.omn_m8_amm_m:o_mmm_En_:omcm_._m_s_<z »z<»._:mzoo .u#zms__2oo Agenda Item #8.B.28 Aug 2023 Page 150 of 179 882 :_om.>oE on58>>E :_£_>>__m>> v__m>>ov_w mn?mv__m>>m_u_m $22,5..mmE_u_um _ocmwmmcztum?cwc ma9.cam:n_n_ 9.Ego _Em_E vu<coo;ucmmo:E_mn_ mo:9ot__u :o_..m>m_m53>Emu v__m§m_o_m 5..26__m 2 v__@sm_o_mB ?g E 2 £5:In._.Emoo_mm __m>>-._BSo _ummoa2n_ x_m>>m_u_w 2muoEEooom 2 88¢:mm 830 _Em_E ummoaoi :o=moo_ 25 .3325 x_§a_o_m méexm .5 :5:20: v__m>>m_o_w o..mvoEEooom. OH—u®>O—.C®._ x_m>>o_o_w on>mE omc.E_mn_ GuMUOC.=.:OOUM 829:03 U®__.mOO_®._®QOH. >:O:_£_>>85“. ym_:__u::o.:mumc?mo wmn_mm_r=_>> t._®c.._.._m__m®__=::._.._.<Ucmmmmb_b_mQ v=m>>-Xv_oo_o_-_u_E_uU< v_=m>>®U_w..—Oxom?UCSOLN#03OH..®n_N £2;v__§>m_u_m§.€< m.m_m3.m_, Agenda Item #8.B.28 Aug 2023 Page 151 of 179 m_.mmd.0 um..moo_m: 8 2 wumm:_._n_ v__m>>m_o_m£m_uoEEooom9.vo>oE2 mg cmomo?w_£:_mE_mn_-»..3..H&,.J._:mw ‘~“$i&':lsm®\‘1ru ._.A,__! :o__.moo_m<_m>oEw_ 23¢.___>>mE_maN mm:53>29 EwEm>maB ucmv__m>>on_mhoxomn cmwzamnmu:2mt_v :o_..m>m_m5..ommov 9:...Em 36 ucmammzc8:0 _Em_E :mm>>..mo_;8_>>m x_m>>mu_wUsbmcoo 2 EmE9__:cw. :o=>moxm.8 _._o_:_n_o1|, ymco?m cm tum: >mE 302 newmm.._. m?m m:_v:m&>m>>m>_:o m_£mmobm Bwbcoo 26:..o:=m:ooucm x_9s%_m .5 E0...20: ),:u4)/ .58 co vmmmg @920 >m_>_.cm_mmn _m.=_:_.8 v__m>>m_o_m m..m_uoEEooom 2 mom_a2\_ooE m::o::w wmmc_m5 3 PE. Agenda Item #8.B.28 Aug 2023 Page 152 of 179 .umEo_u_>>smog >um2_mmm;.5 >:m;mmco_mx_m3ou_m .5 :E__mE._. _um..moo_m. mg 9.89.___2,w_oq _2oQ.m_o _$.__...m_xm_ .Hw__.__gmEgo co Em: Em x_m>>wn_w.m:m_._. E_:_3 £3:x_m>>mu_m.8 E0: 25 ..w_:_.6 £:ow x_m>>o_o_m.6 gone 20: :o_..moo_w_£gmr_:u_>> :_m:m:oo __m_ucm; newan..525 _._mx.n._ iv an wocm:mt__o .>m_m8..v__m>>wn_m he 58 Hm__m>>-._B:._o aw:xwo m33 .m2 vcmmoo: u_o>m2 _.\.2 nmusu? 8 ___>>x_@s%_m Smmm _:EEoU..w. v__§5_o_m m..mvoEEooom 2 vmE_ooE\uwom_n_9m5 9.vmm:>mE 5.5 ..m_xm_ Agenda Item #8.B.28 Aug 2023 Page 153 of 179 ._uo:ou_>> mp cmo w_£___ mmw2 >>m_E xoo._.v__§>%_m outs _oExm v__§,%_mw_o_>>_m...m_xm_ .wwE_.. gmv__m>>m_o_ww_n_mw: ho £_o_>>9:_._E__ >mE moomamm%_§_ 9:m_o:Em.m_o:: >.._o.m_n__mmoQ£23 xmE mv_>o.a_u_._m v__m>>mu_m26:£3, Bmbcoo £23 x_m>>wEw Emhmcoo E5 Emmuma __5\n_n_\xB__m_>_ 4@,§@%.... .5 E23 Agenda Item #8.B.28 Aug 2023 Page 154 of 179 ..om_oE _m£o:m 3 vmmmmiomm:_om_...om.._Eoo m_£:_mv__m>>mmo_o .3 :m_mw_ooz mm:E_ma m oEom mm:xmoucsem x_sso_o_wm_..._>>.mU_oI E53‘?(9@I=? I u_$moo_wm i=J\~1- mos? 3101::Agenda Item #8.B.28 Aug 2023 Page 155 of 179 Page 156 of 179 AGENDA ITEM:Signature Authority for application and acceptance of Federal FY 2022 Edward Byme Memorial Justice Assistance Grant (JAG)Program funds CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT SUBMITTED BY:Victor Gualillo,Chief of Police TODAY’S DATE:August 11”‘,2023 MEETING DATE:August 28”‘,2023 BACKGROUND:Justice Assistance Grants (JAG)are grants that have been established by the Federal Government and are administered by the State of Florida.Atlantic Beach has bene?tted from JAG grants for many years.The allocations for this grant must be approved by at least 51%of the law enforcement agencies in Duval County.This year the total amount of the awards for the Atlantic Beach Police Department is $56,347. The award of this grant from the State of Florida has been approved.This grant can be used to enhance law enforcement by supplementing existing nonfederal funds for program activities,which may include the purchase of law enforcement equipment.This grant does not require any matching funds from the city.The areas this money will be utilized for has been identi?ed as Community Safety Enhancements. All acquisitions made under this grant will be completed within city purchasing guidelines. BUDGET:This action will provide grant funding for community safety enhancements. RECOMMENDATION:For the Commission to authorize by Resolution the Mayor to have signatory authority to apply for and accept the Federal FY22 JAGD grant funds allocated to the City of Atlantic Beach and;for the City Attorney to have signatory authority to execute the necessary certi?cations required during the grant cycle and;for the City Manager to have authorization to expend the funds necessary to complete the selected grant project and;for police department personnel to have authority to manage the selected grant project.The payment of all project expenditures will be completed within city purchasing guidelines. ATTACHMENT(S):Resolution No.23-33 REVIEWED BY CITY MANAGER: Agenda Item #8.C. 28 Aug 2023 Page 157 of 179 RESOLUTION NO.23-33 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE CITY TO ENTER INTO THE FEDERAL FY 2022 JUSTICE ASSISTANCE GRANT PROGRAM WHEREAS,Justice Assistance Grant Countywide (JAGC)grants have been established by the Federal Governmentand are administeredby the State of Florida,The FloridaDepartment of La wEnforcement(FDLE),Office of Criminal Justice Grants;and WHEREAS,allocation of J AGC funds provided to each County in Florida must be approved by at least ?fty-one percent of the local law enforcement agencies in that county;and WHEREAS,the Atlantic Beach Police Department has agreed with ?fty-one percent (51%)or greater of other local law enforcement entities to accept the funding levels for the federal FY 2022;and WHEREAS,the Atlantic Beach Police Department will use these funds for services or equipment that will enhance the capability of the agency to enhance public safety;and WHEREAS,the submission of a JAGC application requires CEO and CLO certification and the application and management of the grant process must be completed by an authorized city representative and miscellaneous grant amendments must be authorized by a city official; NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the Mayor to have signatory authority for; a letter accepting the Duval County funding allocations for the 2022 Edward Byrne Memorial Grant in compliance with State of Florida Rule 11D-6 F .A.C.,accepting the approved FY 2022 JAGC Grant,grant management activities on behalf of the City of Atlantic Beach and;for the City Attorney to have signatory authority to execute the necessary certi?cations required during the grant cycle and;for the City Manager to have authorization to expend the necessary funds in compliance with city ?nance and purchasing policy in order to complete the associated grant project and;for the Chief of Police or their designee to;have authority to apply for and manage the FY 2022 JAGC Grant,select grant projects,provide information to FDLE,make assertions relating to grant management and have signatory authority for grant management functions of the accepted FY 2022 JAGC grant,on behalf of the city.Purchasing of all items and services associated with this grant will be completed within city purchasing guidelines. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 28th day of August,2023. Curtis Ford,Mayor Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #8.C. 28 Aug 2023 Page 158 of 179 Atlantic Beach Police Department 850 SeminoleRoa dAtlanticBeach,FL 3223 3904-247- August 28,2023 Mr.Cody Menacof Bureau Chief Of?ce of Criminal Justice Grants Florida Department of Law Enforcement P.O.Box 1489 Tallahassee,FL 32302-1489 Dear Mr.Menacof, In compliance with State of Florida Rule 1 ID-9,F.A.C.,the City of Atlantic Beach approves the distribution of $254,917 of Federal Fiscal Year 2022 Edward Byme Memorial JAG Program funds for the following projects in Duval County: Sub rantee/Im lementin A enc Pro'ect Pur ose Amount City of Atlantic Beach Atlantic Beach Community Safety Project $56,347.00 City of Jacksonville Beach Traf?c Enforcement Equipment $48,964.00 City of Neptune Beach FY22 Technological Advancement Grant $56,347.00 Cit of Jacksonville F Y22 Crime Anal sis Ex ansion Continuation 93 259.00 Total:$254,917.00 Sincerely, likeuson facehao @At1anticBeachPD Curtis Ford Mayor City of Atlantic Beach =9~? At1anticBeachPD COURAGE *INTEGRITY *EXCELLENCE Follow us on twitter @ Agenda Item #8.C. 28 Aug 2023 Page 159 of 179 Page 160 of 179 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.23-36 -Public Works Department Temporary Of?ce Rental SUBMITTED BY:Scott Williams,Public Works Director TODAY’S DATE:August 22,2023 MEETING DATE:August 28,2023 BACKGROUND:The City Commission approved Resolution No.23-29 on Monday,August 14, 2023,awarding City Bid No.2223-03 Public Works Building Remodel to Atlantic Sales &Service,Inc. dba Atlantic Coast Construction.The contractor submitted a proposed project schedule,with renovations scheduled to begin on Monday,September 11,2023.Public Works Staff will be unable to occupy the building during this phase of construction,and City Staff began researching temporary of?ce locations. Several locations were considered,and the most feasible option was determined to be located at PanAm Plaza,2294 Mayport Road,Unit 18,Jacksonville,32233,leased by Ash Properties.The cost will be $1,666.67 per month,with a security deposit of $1 ,666.67.The lease term is for one year,on a month-to- month basis,in the event that the Public Works Building renovations ?nish earlier or later than expected. BUDGET:The FY22-23 Public Works Rentals &Leases account 001-5001-541-4400 contains $20,100.00 that can be used to pay for monthly lease payments. RECOMMENDATION:Approve Resolution No.23-36 authorizing the City Manager to execute a lease contract between the City of Atlantic Beach and Ash Properties for the space located at 2294 Mayport Road, Unit 18,Jacksonville,32233,as described in the Lease Proposal dated August 18,2023 ATTACHMENTS:1)Resolution No.23-36 2)Lease Proposal from Ash Properties for 2294 Mayport Road,Unit 18, Jacksonville,32233,dated August 18,2023 3)Proposed Project Schedule REVIEWED BY CITY MANAGER: Agenda Item #8.D. 28 Aug 2023 Page 161 of 179 RESOLUTION NO.23-36 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,APPROVING THE LEASE AGREEMENT BETWEEN ASH PROPERTIES AND THE CITY OF ATLANTIC BEACH FOR 2294 MAYPORT ROAD UNIT 18,JACKSONVILLE,32233;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE VVITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on Monday,August 14,2023,the City Commission awarded Bid No.2223-03 Public Works Building Renovations to Atlantic Coast Sales &Service,Inc.dba Atlantic Coast Construction Group;and WHEREAS,the contractor submitted a proposed project schedule to begin renovations on September 11 ,2023;and Donna L.Bartle,City Clerk Approved as to form and correctness: WHEREAS,Public Works Staff will be unable to occupy the building during this phase of construction; and WHEREAS,several temporary of?ce locations were considered,and the most feasible option was determined to be located at PanAm Plaza at 2294 Mayport Road Unit 18,Jacksonville,32233,leased by Ash Properties;and WHEREAS,the lease term is for one year,on a month—to—monthbasis,with a lease cost of $1,666.67 per month and a security deposit of $1,666.67;and WHEREAS,the FY22-23 Public Works Rentals &Leases account 001-5001-541-4400 contains $20,100.00 that can be used to pay for the monthly lease payments;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission approves the lease agreement between Ash Properties and the City of Atlantic Beach for 2294 Mayport Road Unit 18,Jacksonville,32233; SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract with Ash Properties and approve a Purchase Order to said vendor in the amount of $20,000.04; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 28”‘day of August,2023. Curtis Ford,Mayor Jason Gabriel,City Attorney Attest: Agenda Item #8.D. 28 Aug 2023 Page 162 of 179 TERMSITEM Pa.nAm 1000 "+ $15.00 $5.00 sf TENAN T: LOCATION: SQUAREFEET: City of Atlantic Beach TBD Tenant SIGNAGE: OCCUPANCY: SPACE LAYOUT TENANT TO DO: $1,666.67 At Tenants Expense $1,666.67 per month including CAM TERM: LEASE RATE: CAM or PASS THRU CHARGES: SALES TAX: ANNUAL RENT INCREASES: RENT: PRE-PAID RENT: SECURITY DEPOSIT: 4% PHONE: TENANT S SIGNATURE: DATE OF PROPOSAL: Dave Gaglione 904.472.5851 LEASE CONTACT: 8/18/23 All leasehold improvements Temp Space (o?ice) LANDLORD’S TO DO: 1 yr (month to month) As Is USE: PROPOSAL Agenda Item #8.D. 28 Aug 2023 Page 163 of 179 Kl E5:.55 $I5‘¥‘¥$'n$‘r‘\v$-$55":'t‘\-$5‘k5'9r"l7‘h$1"ar‘B$‘bW$$$$‘\r‘\-$$'n$‘b$$$ E 3 E 7£_2.._.W,m..._.‘[1.‘~_..n‘as.l.|.r.:.3:2‘. x‘“‘S1‘miwé.1‘mi4‘‘‘m‘\\_Hw.x>“¢\3‘ 1.2.idem1;122mnun,‘42% .u?.v.;..\..U»+;w 2.Sh _.1‘.i‘_];.—A:3.3o1_§l:\!.i\m11_1!m[.\w‘.i»~‘1§>>\‘_i#11,3.2.4i3mx.,_‘‘m;.:din‘‘B,‘ ind.3.n.£¥_2..~.3:IL163...1..;FIr_1;:<9Hz»:21.38Q.232.,myW32”mu.m.50, =....__.. 2..5: 220.5..._E[ >_.=..csm. ‘“.1/,..=.__om>E..=_=m_£_§:n .tnEE:m.25:».._=I.3ER_ XE_a=:n2 tag:-mfins !auu=2uz?l: .5.,.>.u!_ unsung.255 5.3»_5:u..n[ r.e..=aE_e._o ENE-—5m E232 A}‘ F “lwxS‘1_.'m'. 2..23:...._..c55.35 mini:inM52:0:» ,mQm:2.32RE:03. _2:5.Emin:2: _m?ux?:05m~\n::t... 2525:.SEQS2.»__RE}.5.2E33.2: Jda?o.Es.RRQSE3_ «Eda.33«~33.tn 23:2EQPQEu=» mQ:>:0:»mQ~_>.:5: 2:25:233.SS_ .n§:>=.5:253.3: 3&2EmtmanE_ 23::E253cu:_ Ea...EQ32.52 EmmaE235E E2;2:.E2:2: m~:~\mBFma?a5: 23:.E3838: NR5Emt-to5s. 3%;EE3...2: 2:5E2:2....5: ShinE2:29.3: nn:_..3:35 mini.u=._.mini.u._._. 323EExamcos. 23$.52NRC»2:_ ?kd...E32>«E 3%:E2::2.» ,:\n:m.35.23.-.F 5% sun» ?_EE_u£u 1:3 a:_:E.~uS:_u:..__ u.._EE 33 .o3.__uu_m__Em=_ 5:.m u .52 .3.“ 30» 3.6 N 5...:295 _...=._ $0.33 Bar B :2.M .5 95:_._E._ S...mmain‘..33.:Egan 3%e 5.2.B3. :2.<.5 .5 min....._..an .5...=2 .5 3%e 2..E 5:.ma 2:8-s. >3...a_u2:.__Eu? :6 m 2.6 ._._:5 En:..32 .5“ E:m._=aEs£_ >3 _ co_?u&:_2:2; <5...$5 a .132.5 £23 u..:n£5...so :5.S =o_.u!.m...3:3 n.._.§< in.»N uucuhcm oéun ._u__:__:s oi N .3 :35 neon Run3 :9_u=aEu0 .5 :5E:._e_§£E& 3.2::... u<>: _Z_:oa.m 9 nu...-_uunm .1 3.3::..\‘ .s€.._3 .. Econ o . 80.9.8 9 . 3223:.e \ >_=R.S .9 . E ... mzznax e _ _uu.m « .a_=_a___E5 ... .22..>E_mu2 ». E:.EE.Eo 51>N=o_.~utn£_o2m Sauvm _cu.m:Eo Eu.»3 .3_u.::..3.n... =u=!S..uu nu»...m?nu...-:‘u:.._.Eu<n..u Benz “.5 4119 Q3,2:2:: o_.iu5m 28 622.. a mu... Agenda Item #8.D.28 Aug 2023 Page 164 of 179 [1 I1$‘h$-%%$‘$$$1v$‘r‘a\v‘a1v$$$$$$$$§$$$$$$1‘\$$Sr$'r$$‘h$$’o E ‘ E.. .3. 5%2:;2::3 x:.—.._:vu5m n<OU sin... .3:._..mm.}Hmls.l.?.;.l§T:«.n.v..:...H|z,m.JsmPHHin!».2_lw;m,ML»H.w».L,.».:m.,H».»MFm.p.,2.2312.35:.3.9.2,:2,425..3.223.225m..w~:.z.2.5.5,2.5:.E.&E:_a_i.5,.uscinr “.5 unis... u=._..:o >_.:z§_E >...o.c._m [ 111144;2...:2.55.5_n==._2n 3.55.;_.=...:2:oA:.=E=o £2.52.: >EEE:wu>_~un:_ u.=.uu__Eu>_.u!_ 3.22:2. u.=..n__z.553 3.»_u:uS[ 3.52%5%....0 255.3 ....a5._2 «Q53....EB::22 ERREERQM:22 -QuinEq?aimcos. «whimta«Q2::22 ERQMin3:?:02 «KimE3??.55. «ERinE3"?:02 «tagE2:3.55 «Q3»ass:35.55. EEREF:5::52 ER?tnv?mk52 ER?ininkC22 v~\~\Ntn«Q2::22 331:;«NR5:95. 35>E-3:5: 3}:225??=22 nd??uEmarinaE ntuuhqin«ink._..u n§a~\~.EMSQ2E mnxuukqt?iut?:22 nu\a:: muk??In:22 Rain.Emink.5.: n~\:\u.._:.sR\:\~_.5: «~35tnM35ass. 3&22.»SEQ:5: .:.»#.?1N 2..25: E3: 233EE: 1%~:5 ou._.E§ :5am 4 so.._2_.i no Keenan»:.=:u.. 2.“.m «E 9.2.8 =22. 1%m5:::8:.a_=:._..23353.: imam fu?mox .E_i nus. :2.mu.._.§.:u 2:__3E_ canm scan...9.55:... Ko....u_.:.8 innmdbo=_..uu Eooi?n u-____iu :2.m..:.:582.5 =52. :5~§_:_.§._m.__=ou 3%m So?a».5t—ua_w 3:.m .._o.._.:u<>: «>32 35 9..8 __£2. 13m3:52 __us>.o_;:._. 5...: intN M=2“:_uzS5 5.335 imam __n§5:uE_ _o_u.&.__..:.=>& :3u _._.._!_e._n.._.__.=_: _e_~uu&.__.5.._a>uu R...u ..2.......BS: .e_§._:__..=.E,8 cana .._.....:.=_-Eta.» 2_u>£Em ::n>u_m .552“. .8:!._.::o_2 3....m -_._E-:=._._2... Econ 3.55 =22. ¥o_.__;>5 .52.. teen is.a u..6u.._3.:u $5.9. aim ac.no “=55 uEun_ a.____6 .35 uEun_ 9:3 u._EE:E as»:9;: as»..._S_:u»_m usnuazs_.._Eo_— is ...o_..__oEun .o.._u=._ ..a_..oeQ 4 32 >...m.:.___I .3.» Sun«FETE 5:15 3.20 382:6: w>avm d .u==w .5_.._==__ “>32 32..28.=22. =c=n=I?:_ sin 33._-Enutn?h G V ‘ 1a7172 m.__2m 2.... [J Agenda Item #8.D.28 Aug 2023 Page 165 of 179 Page 166 of 179 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.23-37 -Public Works Department Temporary Of?ce Trailer Rental SUBMITTED BY:Scott Williams,Public Works Director TODAY’S DATE:August 22,2023 MEETING DATE:August 28,2023 BACKGROUND:The City Commission approved Resolution No.23-29 on Monday, August 14,2023,awarding City Bid No.2223-03 Public Works Building Remodel to Atlantic Sales &Service,Inc.dba Atlantic Coast Construction.The contractor submitted a proposed project schedule,with renovations scheduled to begin on Monday,September 11,2023.Public Works Staff will be unable to occupy the building during this phase of construction,and City Staff began researching temporary of?ce locations.It was determined that Streets/Stormwater Supervisor,the Parks/Building Maintenance Supervisor,and the Fleet Maintenance contractor will need an onsite of?ce trailer to conduct normal business operations.Several options were considered,and the most feasible option was determined to be an office trailer from Satellite Shelters,Inc.The lease term will be eight (8)months,and the lease will be paid as a lump sum in the amount of $17,005.00. BUDGET:The FY22-23 Public Works Rentals &Leases account 001-500]-541-4400 contains $17,005.00 that can be used for the lease payment. RECOMMENDATION:Approve Resolution No.23-37 authorizing the City Manager to execute a lease contract between the City of Atlantic Beach and Satellite Shelters,Inc.for a temporary of?ce trailer,as described in the Lease Proposal dated August 16,2023 ATTACHMENTS:1)Resolution No.23-37 2)Lease Proposal from Satellite Shelters,Inc.,dated August 16,2023 3)Proposed Project Schedule BY CITY MANAGER: Agenda Item #8.E. 28 Aug 2023 Page 167 of 179 RESOLUTION NO.23-37 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORI])A,APPROVING THE LEASE AGREEMENT BETWEEN SATELLITE SHELTERS,INC.,AND THE CITY OF ATLANTIC BEACH FOR A TEMPORARY OFFICE TRAILER;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on Monday,August 14,2023,the City Commission awardedBid No.2223-03 PublicWorks Building Renovations to Atlantic Coast Sales &Service,Inc.dba Atlantic Coast Construction Group;and WHEREAS,the contractor submitted a proposed project schedule to begin renovations on September 11, 2023;and Donna L.Bartle,City Clerk Approved as to form and correctness: WHEREAS,Public Works Staff will be unable to occupy the building during this phase of construction; and WHEREAS,it was determined that Streets/Stonnwater Supervisor,the Parks/Building Maintenance Supervisor,and the Fleet Maintenance contractor will need an onsite of?ce trailer to conduct normal business operations;and WHEREAS,several options were considered,and the most feasible option was determined to be an of?ce trailer from Satellite Shelters,Inc.;and WHEREAS,the lease term is for eight months,with a lease cost of $17,005.00;and WHEREAS,the FY22-23 Public Works Rentals &Leases account 001 -5001-541-4400 contains $17,005.00 that can be used to pay for the lease payment;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission approves the lease agreement between Satellite Shelters,Inc.and the City of Atlantic Beach for a temporary of?ce trailer; SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract with Satellite Shelters,Inc.and approve a Purchase Order to said vendor in the amount of $17,005.00; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 28"‘day of August,2023. Curtis Ford,Mayor Jason Gabriel,City Attorney Attest: Agenda Item #8.E. 28 Aug 2023 Page 168 of 179 .7§:ai’ellg, In SpaceFirst Company: City of Atlantic Beach Sate?ite Shakers,|nc_Your Satellite Sales Representative: Remittance Address ch.-ys?e Mack Engigggpi?gf5543543790 Email:chrystiem@satel|iteco.com Contract Date:08/16/2023 ‘(5)C:::l§o’S|°:'|‘_“3}§:3”2'23"VdPh°l1e5(407)932-4550 Contract No.:RQ252078 Mobile:336-880-5262 Rental Insurance Status:NOT OPTION Insurance Exp Date: Page:1 Contact:Ship-To Address: Matthew Krug City of Atlantic Beach 904-247-5834 AtlanticBeach.FL 32233 mkrug@coab.us Pymt Terms:NET30 Billing Term:8 Delivery Date (On or About):09/11/2023 Min Billing Period:N/A Extended Contract Description Term Qty Unit Price Total Price Price 12x60 (56'box)Mobile Of?ce W/RR 8 28DAYS 1 1,000.00 1,000.00 8,000.00 Personal Property Tax Recovery Fee 8 28DAYS 1 25.00 25.00 200.00 Holding Tank wl1X Weekly Service 8 28DAYS 1 400.00 400.00 3,200.00 Building Delivery Each 1 833.00 833.00 Block &Level Each 1 1,335.00 1,335.00 Anchors:Installation Each 1 990.00 990.00 Dismantle Building (in Advance)Each 1 840.00 840.00 Anchors:Removal (in Advance)Each 1 684.00 684.00 Building Pickup @ Return Each 1 833.00 833.00 Holding Tank Delivery/Return Each 1 90.00 90.00 *Customer to hire plumber to make connections *Site ground foundation is responsibility of cust. ‘Customer responsible for building permits ‘Customer responsible for utility connections *Cust MUST locate underground utilities (anchors) *Addti.charge for downtime or special equipment Total Recurring Charges 1,4251)“11’4oo_oo Total One Time Charges 5.30530 5'5o5_oo Pro-Tax Total Contract 17,005.00 Customer acknowledges that Satellite Shelters willcharge a Damage Waiver Fee of 10%ot the Trailer Rental Rate for the term of the lease unless a current valid Certi?cate of insurance (per Terms and Conditions attached)is on tile.in instances where the Damage Waiver Program is unavailabledue to location or model restrictions,a Convenience Fee of 10%of the Trailer Rental Rate willbe charged unless a current valid Certi?cate of Insurance (per Terms and Conditions attached)is on ?le. Quote expires 30 days from Contract Date.Acceptance of this quote by signature constitutes a Rental Order and acceptance of Satellite Shelters.inc.(Lessor)Rental Order Ten'ns and Conditions which can be viewed at https:lIwww.satelIlteco.comldownloadlpdflsatalliteSheltiersRentalOrderTCs.pdfunlessotherwisenoted. Signature:Date: Print Name:P0 #: Title: Agenda Item #8.E. 28 Aug 2023 Page 169 of 179 .§:ateIl 2? In SpaceFirst Satellite Shelters,Inc. Remittance Address PO Box 860700 Minneapolis,MN 55486-0700 6050 S Semofan Blvd Phone:(407)982-4560 Orlando,FL 32822 Mobile:336-880-5262 Description Term *CIeaninglrepairs assessed upon return Optional Items -Not Included in Total Tenn "Check and initialto Add Optional Items to Contract D Security Bars on Windows 8.Doors 8 28DAYS D HVAC Replacement Filters:?rst months -—----included Each D 20'Storage Container 8 28DAYS El 40'Storage Container 8 28DAYS D Container Delivery Each '3 Container Pickup Each D Digital Stamped Bldg Plans (3rd Party Engineer)Each Ifrequired by County for permitting takes 2 weeks 01! Your Satellite Sales Representative: Chrystie Mack Email:chrystiem@satelliteco.com Contract Date:08/16/2023 contract No.:RQ252078 Rental Insurance Status:NOT OPTION Insurance Exp Date: Page:2 Qty Unit Price Total Price Unit Price Total Price 96.00 96.00 768.00 12.35 86.45 200.00 200.00 1,600.00 225.00 225.00 1,800.00 298.00 298.00 298.00 298.00 825.00 825.00 Extended Contract Price Extended Contract Price Agenda Item #8.E. 28 Aug 2023 Page 170 of 179 Agenda Item #8.E.28 Aug 2023Page 171 of 179 ooI.w— hi ...}¢_.L— ....._ 3.313.. ‘In!!! nouhrl, :75. .¢I.h« .. 3 J2 ._.._.._mu._owe2::an>..3:m>c_m_nm__m>m:0uummnm_..=.o>5.:.Eumxonhm.omxma woman5 .me:m,m,m.=mrgk .0-.lI .3». 31.3 uonbmA 51.3 .oJ3 -a—|.ap Agenda Item #8.E.28 Aug 2023 Page 172 of 179 Sea17:31! The In SpaceFirst MRA Customers Only:The MRA on file supersedes all items 1 -27 below.This document is for the acknowledgment oi equipment and price only Al terms and conditions are as agreed per MRA#listed on page 1 of this document. sate?ite shelters,lnc_Your Satellite Sales Representative: Remittance Address chrys?e Mack PO Box 860700 ._.. Minneapolis’MN 55486_0700 Email.chrystiem@satelliteco.com contract Date:08/16/2023 g‘:Z‘:‘c'l5D_SI‘;'L"§’,’;a;l,_,/_'§'VdPhone:(407)982-4560 Contract No.:RQ252078 Mobile:336-880-5262 Rental Insurance Status:NOT OPTION insurance Exp Date: Page:3 Quote is based upon availability and credit approval.Prices quoted do not Include applicable taxes.Ifprojectlcuetcmer quali?es for exemption to sales tax.a valid certi?cate must be provided pn'or_to delivery.If valid exemption certificateis received after any billing,tax willbe due and exemption willbe applied to all future billing. Quote expires 30 days from Contract Date.Clerical errors are subject to correction.All charges billed in advance.unless otherwise noted.Pricing is based on non-prevailing wage rates withuse of non-union labor. Anchorpricing based on dirt.Additionalchargesapply to other surfaces.encountering concealed conditions or rock.Anchors do not guarantee prevention of weather-related damages.Buildingand anchor removal based on disconnecting metal strapping and leaving the anchor head or any foundations below grade.Sitelsurface mpairlrestoration is not included. Prices assume level.truck-accessible site (both for install 8.removal)free of obstruction abovelbelow ground with adequate soil bearing (min 3.000psi)and proper water drainage away from building. Pennits (except transport)and other scopes of workladditionalitems,including all utilities (supplylconnectldisconnect)are not included unless speci?cally listed herein.Satellite does not warrant that the building meets local codes unless expressly stated. Quote based on use of Satellite's rentallseielrelocation agreements.For Used sales.all are ‘as is"without warranty expressed or implied. Unless a cun'ent certi?cate of Insurance is provided or already on ?le,customer willbe required to utilizeSatellite's Damage Waiver Program.See fullTennis and Conditions linked on page 1 for details. 1.Term This Agreement commences on the date the Rental Order is executed (‘Effective Date‘)by and between the company entity named on the Rental Order (‘Lessee’).and Satellite Shelters Inc.(‘Lessor’).a Minnesotacorporation with offices located at 2530 Xenium Lane North.Suite 150.Minneapolis MN 55441.Lessee and Lessor are periodically referred to as the ‘Parties,’and each a ‘Party.’This Agreement covers rental transactions between the parties for mobile and/or modular ol?ce equipment and fumishlngs (“Equlpment’)as described on Lessar's Rental Orders.Notwithstanding anything to the contrary contained in any job speci?c Rental Order.pre-printed tems.and conditions (including.without limitation,purported limitationson liability.waivers of rights and remedies.and variationsfrom any of the warranty.guarantee.indemnity and liability.lease term and tennlnation provisions of this Agreement)are of no force or effect and are superseded by the toms and conditions of this Agreement. This Agreement commences on of the Effective Date and is perpetual.unless terminated in writing with thirty (30)days’notice to the other Party.Any charges or remaining lease term due under the Rental Order for the Equipment under this Agreement will continue through the end of the initial minimum term (if Indicatedon page 1 of the Rental Order)for each speci?c Item of Equipment.subject to provisions of Articles 15 and 16. 2.Insurance,certi?cate of Insurance Policies of insurance.Lessee,at Lessee’s cost and expense,must procure and deliver to Lessor,before delivery to Lessee of the Equipment to be leased In this Agreement.and keep in full force and effect during the entire term of this Agreement or as long as the Equipment is in the care.custody.or possession of Lessee.whichever is later.the following policies of insurance: (a)Lessee must procure all-risks insurance covering Lessor.as an additional Insured and loss payee.for loss of or damage to the Equipment and all of Lessor'e property located on. at or adjacent to the building site speci?ed in the Rental Order (including.at a minimum.materials in place or to be used as panof the Installationor constructionof the Equipment. surplus materials,temporary structures,scaffolding and staging.protective fencing,bridging.forms.and miscellaneous materials and supplies)on a fullreplacement cost basis.Ate minimum,such insurance must cover and must not exclude loss or damage caused by:fire;lightning;explosion;windstorm;hail;riot;civilcommotion;vandalism;sprinkler leakage; volcanicaction;falling objects;weight of snow.ice or sleet:water damage;?ood;earthquake or other earth movement:and collapse.Such insurance must also cover Lessor for loss of business income.loss of rental value or rental income,extra expenses.expediting expenses.debris removal.preservation of property.?re department senrlce charge.pollutant clean-up and removal.increased cost of construction.and electronic data. (b)Lessee must procure liabilityinsurance covering Lessor,as an additional insured.for sums Lessor becomes obligated to pay because of bodily injury,property damage,or personal and advertising injury to third parties.or for medical expenses to third parties.arising out of.in whole or part,the use or condition of Lessors Equipment.or any portion at Lessors Equipment.while in the custody.possession or contmi of Lessee.with limitsof liabilityof at least $1,000,000 per occurrence. The insurance policies required under this section must each have a maximum deductible or self-insured retention of $5,000.for which Lessee is responsible.must be primary over any policies of Lessor.must contain provisions stating Lessee.and its insurer.waive all subrogation rights against Lessor,and must contain provisions stating that the policies cannot be cancelled or allowed to expire until at least 30 days’alter written notice is provided to Lessor. Certi?cate of Insurance.Before the effective date of this Agreement.Lessee must provide Lessor with Certi?cates of Insurance executed by a duly authorized representative of each insurer.showing compliance with the insurance requirements set forth above.Unless Lessee provides Lessor with a certi?cate of insurance acceptable to Lessor.in the amounts stated In this section,or Lessee has maintained a blanket Insurance certi?cate on ?le with Lessor.Lessee is required to utilize Lessors Damage Waiver Program. IFA CERTIFICATE OF INSURANCEOR NOTIFICATIONOF SELF-ASSUMPTIONOF RISK OF LOSS IS NOT RECEIVEDBEFORE THE EFFECTIVEDATE OF THIS AGREEMENT,LESSEE AGREES TO UTILIZELESSOR'S DAMAGEWAIVERPROGRAM,UNDER WHICH AN AMOUNT EQUAL TO THE DAMAGE WAIVERPROGRAM BILLINGRATE FOR THE EQUIPMENT UNDERAGREEMENT WILLBE ADDEDTO THE INVOICE FOR EACH BILLINGPERIOD.THE DAMAGEWAIVERPROGRAM IS FOR PROPERTY COVERAGE ONLY.SUBJECTTO THE PROVISIONSOF ARTICLE 3.THE DAMAGEWAIVER PROGRAM WILLBE APPLIEDTO THIS AGREEMENT FOR THE FULLTERM.UNLESS A CERTIFICATE OF INSURANCE IS PROVIDED TO LESSOR DURINGANYBILLINGCYCLEAFTERTHE 28-DAYPERIOD SPECIFIED INTHIS Agenda Item #8.E. 28 Aug 2023 Page 173 of 179 S « The In Sfia-ce ' .§;afell 55 In SpaceFirst satejjite shejters,|nc_Your Satellite Sales Representative: Remittance Address chrystie Mack :?%E::pg?gr:A0N554850700 Email:chrystiem@satelIiteco.com contract Date:08/1 6/2023 g2g2“fo:°*g'Ll'g'2*‘8"2§'VdPhone:(407)982-4560 Contract No.:RQ252078 Mobile:336-880-5262 Rental Insurance Status:NOT OPTION insurance Exp Date: Page:4 AGREEMENT,INWHICHCASE A MAXIMUMSTOP CHARGE AND BILLINGCREDITEQUALTO THECOST OF THE DAMAGEWAIVERPROGRAM FOR ONE BILLINGCYCLE WILLBE MADEUPON THE REQUEST OF LESSEE_ 3.Damage Waiver Program (not available for units In Louisiana and Florida) The Damage Waiver Program is not insurance and does not protect you‘for liabilityto others or Lessor. The Damage Waiver Program is not insurance and does not pretend you for liabilityto others or Lessor.For an additional lease rate as set forth above.Lessor willprovide the Damage Waiverfor damage or loss to the Equipment under lease.This Damage Waiver Program is subject to a $1,000 deductible amount.per ?oor.Therefore.Lessee is solely responsible for the ?rst $1.000 per ?oor of damage or loss with respect to the Equipment.This Damage Waiver Program covers only loss or damage to the leased Equipment. Lessee bears sole responsibility for all other direct or incidental losses.damage.or Injuries occasioned by its use of the Equlprnent.including but not Emitedto personal injuries to employees or third parties or physical damage or loss to real or personal property not included as Equipment under this Agreement.The program does not cover damages from vandalism.?ood.named stonns.damages caused by Lessee’:negligence or any third party not representing Lessee or Lessor.Lessee's willfulactions or failure to act.improper use or operation of the Equipment in a manner prohibited by this Agreement.overloading or improper load distribution.failure to perfomt roulinejanitorial or cleaning causing damage,or damage caused by Lessee's failure to promptly rrotlfyLessor In writingof items requiring correction or repair.or failure by Lessee to take reasonable prewutions against theft or forced entry (theft and forced entry must be accompanied by police report and reported within3 days). OPTION TO OFFER DAMAGE WAIVER PROGRAM IS AT LESSOR'S SOLE DISCRETION. 4.Delineation of Responsibility Ifan obligation is not expressly stated in this Agreement.then it is not the responsibility of Lessor. 5.Delivery by Lessor Lessor is not liable to Lessee for any failure or delay in obtaining or delivering the Equipment.By taking delivery.Lessee acknowledges that the Equipment is In good operating order,repair.working condition,and is ?t for the purpose for which it is leased.Lessee must provide upon request.a separate Equipment acceptance noti?cation. Lessee is solely responsible for site selection.local code compliance.ell zoning approvals,pennlts (except transport),providing a level (1'in 70‘)and truck accessible site,both at time of installationand removal.with a bearing surface of a minimumof 3.000PSF and a site clear of obstructions.both above and below ground.Lessor is not responsible for building settlement or soil heaving due to inadequate foundation.Allsite restoration is the sole responsibility of Lessee.Lessor is not responsible for unforeseen conditions. Ifthe Lessee does not own the site where Lessee places the Equipment,Lessee must notitythe landownerthat the Equipment is leased.Lessee willindemnify Lessor If the landowner attempts to assert an ownership interest in the Equipment. 6.Taxes.Fees.and Expenses In addition to the rental payments.Lessee agrees to pay all costs,expenses.fees.and charges incurred in connection with the Equipment.the use and operation of the Equipment. servicing costs.sales taxes.personal property.and other ad valorem taxes.and all assessments and other governmental charges whatsoever and by whumsoever payable on said Equlprnent.or on the use.ownership.possession.rental,shipment,transportation.delivery.or operation of the Equipment.However.Lessor willpay licensing and registration fees and federal or state net income taxes against Lessor on or measured by rentals payable under this Agreement.or the net income under this Agreement.Upon Lessors demand. Lessee willreimburse Lessor tor the full amount of any costs.expenses.taxes,fees.or other charges paid by Lessor. 7.Lawful Use.Assignment.and Sublettlng Prohibited Lessee willuse or pennit the use of the Equipment only for lawful purposes and willkeep it at the location provided above during the entire lease tenn.The Equipment must be at all times used and operated In compliance with all laws of anyjurisdiction where it is located.Lessor assumes no responsibility for compliance with state or localcodes.Lessee willnot assign.transfer.sublet.or in any way assign its rights under this Agreement and may not pledge.pennlt to be llened,mortgage.hypothecate.or otherwise encumber or charge its rights or Interests under this Agreement. Lessee must give Lessor immediate notice of any purported attachment or otherjudiclal process affecting any of the Equipment.Without t.essor's written permission,Lessee may not attempt to or actually:(i)pledge.lend.create a security Interest In.sublet.exchange.trade.assign,swap.use for an allowance or credit or otherwise;(ii)allowanother to use;(iii) part with possession;(iv)dispose of:or (v)remove from the location of installation,any item of Equipment.If any item of Equipment is exchanged.assigned,traded.swapped.used for an allowance or credit or otherwise to acquire new or different equipment (the ‘New Equipment‘)without Lessor's prior written consent.then all of the New Equipment willbecome equipment owned by Lessor subject to this Agreement. 8.Indemnity Lessee lndemni?es Lessor and holds Lessor,its of?cers.agents.and employees harmless of and from all losses.damages,claims,demands.or liabilityof any kind or nature whatsoever.including legal expenses and attomeys'tees and costs arising from or related to the use.condition.or operation of the Equipment,and by whomsoever used or operated. 9.Maintenance.Damage.and Destruction Lessee must.at its own expense,at all times keep the Equipment in good and efficient working order.condition.and repair.and must keep and maintain on the Equlprnent such identi?cation of ownership as Lessor may require.Lessee willbe responsible for nonnal maintenance such as changing HVAC ?lters.light bulbs.janitorial services,cleaning HVAC coils.and other minorrepairs.Lessee bears the risk of damage,theft.or destruction of the Equipment from every cause.and must make all replacements.repairs.or substitution of parts or Equipment at its expense,all of which willconstitute an accession to the Equipment,and title of the Equipment willvest in Lessor.Should the Equipment be damaged by any reason and be capable of repair,Lessor may repair the same at Lessee's expense.or at Lessors option.Lessee must repair the same at Lessee's expense to Lessor’s speci?cations,as quicklyas circumstances pennlt.Lessee willbe responsible for all damages caused by moisture or water intrusion not reported promptly to Lessor for correction and repair.Lessee willnot move Equipment without written pennission of Lessor. Upon the total loss of any or all the Equipment.to such an extent as to make the repalrofthe Equipment uneconomlcal in Lessors sole opinion.Lessor may declare the Equipment a ‘Total Loss.’Upon a Total Loss of the Equipment.Lessee must pay Lessor on the next day for the payment of rent:the rent then due.plus the full replacement value at the Equipment had a Total Loss not occurred.less all insurance proceeds actually paid or assigned to Lessor from the insurance maintained by Lessee.plus all applicable taxes and fees and transfer taxes (together.the ‘Total Loss Amounts‘).Upon Lessors receipt of the Total Loss Amount.Lessee's lease obligations willtenninate and Lessor willtransfer available ownership documents,ifany,to Lessee.unless Lessor agrees in writingto dispose of the Equipment and at Lessee‘s sole cost and expense. 10.Inspection by Lessor Lessor may inspect the Equipment at any reasonable time.and has the right to post any notice of non-responsibility or any other notice protecting its Interest. 11.Accidents and Claims Agenda Item #8.E. 28 Aug 2023 Page 174 of 179 '5'ix‘_m.£’eII % The M In SpaceFirst sateuite sheiters,|nc_Your Satellite Sales Representative: Remittance Address chrystig Mack 55486_07O0 Email:chrystiem@satelliteco.com contract Date:08/16/ 2023gi:g$‘§5°§g[‘g'2*=3"2;23'VdPhone:(407)982-4560 Contract No.:RQ252078 Mobile:336-880-5262 Rental insurance Status:NOT OPTION insurance Exp Date: Page:5 Within 24 hours after any accident involving Equipment.Lessee must notify Lessor by telephone and within48 hours notify Lessor in writing.Said report must state the time,place. and nature of the event;the damage sustained:the addresses of persons involved,persons Injured,and wiinexes;and any other infonnationrelating to said event.and must promptly forward to Lessor all conespondence.notices.or documents received in connection with any claimor demand relating to the Equipment or its operation and must aid in the investigation and defense of all such claims and demands.Nothing in this section modi?es the provisions of Article8 above.in which Lessee holds Lessor hanniessand indemnl?es Lessor against all these matters,and Lessor willhave no responsibilityto take any actions in the event of such casualty.Rent willcontinue to be charged on damaged Equipment untila finalsettlement check has been received from Lessee's insurance provider in an amount adequate to compensate Lessor. 12.Non-Liability of Lessor Unless caused by Lessors gross negligence,Lessor willnot be liable to Lessee for any loss.damage,or expense of any kind or nature caused directly or indirectly by the Equipment.or by the use.maintenance.operation.handling.or storage of the Equipment,or fcrthe loss of Lessee's business.or damages whatsoever or howsoever caused. 13.Detauit Each of the following events is an ‘Event of Default"as the term is de?ned inany agreement between the Parties: a)ifLessee falls to pay when due any payment or any other amount owing; b)if Lessee falls to perfonn any other tenn.covenant.or condition of this Agreement or any other agreement between the Parties on Lessee's part to be observed or performed. c)if Lessee ?les for relief under any bankmptcy or similar law for the relief of debtors,or if Lessee makes any assignment for bene?t of creditors.or ifa receiver is appointed to take possession of any of the assets of Lessee,or any involuntary bankruptcy is ?led against Lessee. d)ifLessee considers itaelf insecure. Upon an Event of Default,the Equipment and any rights of Lessee in the Equipment willbe surrendered to Lessor.Lessor may take possession of the Equipment and is authorized by Lessee to enter upon any premises of Lessee without notice for the purpose of taking possession of the Equipment.Lessor may retain all rents and any other amounts paid by Lessee under this Agreement.Repossession by Lessor or the surrender of the Equipment to Lessor willnot affect the right of Lessorto recover from Lessee any and all damages that Lessor will have sustained by reason of the breach of any of the covenants,terms.or conditions of this Agreement.Lessee willcontinueto be responsible for all the rental payments forthe remainder of the tenn of this Agreement and for the payment of any other amounts owing.Nothing in this paragraph is a limitation on Lessors right to damages. Upon an Eventof Default,Lessor may: a)relet the Equipment or any portion of the Equipment for such periods.at such rental amounts as it considers reasonable.After deducting its costs and expenses in such reietting. may apply any net proceeds received to the amounts payable by Lessee under this Agreement.or b)sell the Equipment or any portion of the Equipment,and after deducting its costs and expenses in connection with said sale or sales.apply the net proceeds to the amounts payable by Lessee under this Agreement.Lessee must pay any de?ciency,as detennlned by the amount the net proceeds of said sale or reletiing is less than the amount to be paid by Lessee under this Agreement.or c)cancel and terminate the entire Agreement.and any and all separate Rental Orders made under this Agreement. Lessor,at its sole option.may recoverfrom Lessee the worth.at the time of the termination.of the excess between:(a)the amount of rent and charges equivalent to rent reserved under this Agreement for the remainder of the tenn of the Equipment and (b)the then reasonable rental value of the Equipment for the remainder of the stated term. Lessor will have all other remedies in its favor existing in law,equity.or bankruptcy.and the remedies in this Agreement willbe cumulative and not exclusive. 14.cross-Default Lessor and Lessee may supplement this Agreement with schedules and amendments.in addition.Lessor and Lessee may enter Into additional lease agreements or sale agreements with each other.A default under this Agreement also constitutes a default under every other agreement the Parties may have with each other.Further.a default under any agreement between Lessor and Lessee constitutes a default under this Agreement. 15.Return of Equipment.Termination of Agreement At the end of the Tenn,Lessee must cause the Equipment to be returned to Lessor at any location designated by Lessor.Lessor.in its sole discretion,willdetannlne how the Equipment willbe returned to it.and Lessee willprovide Lessor with at least fourteen (14)working days’advance notice of its retum.The Equipment must be ‘broom clean‘and in the same condition as delivered to Lessee.ordinary wear and tear excepted.Termination willbecome effective only when the Equipment has been retumed to Lessor as provided in this Agreement and Lessee has paid Lessor all unpaid rental and other charges applicable to the Equipment.Lessee agrees that before the retum of the Equipment to Lessor or upon notice of its repossession.Lessee must immediately disconnect all utilities connected to the Equipment,remove all the Lessee's personal property from the Equipment,and vacate the Equipment so that the Equipment can be rammed to the Lessor.Whenever Lessor or its agents pick up or repossess the Equipment.Lessee must remove any baniere or rasiiictions to make the Equipment readily accessible for removal by truck.without additional inconvenience or expense.Allsite restorationis the responsibilityof Lessee.Lessor will not be liable for keeping or storing any personal property of the Lessee left in,on or around the Equipment;such property willbe treated as abandoned by Lessee and Lessee consents to the disposal of such personal property by Lessor,at Lessee's expense.Any accessories in addition to the returned Equipment are part of the Equipment and the property of the Lessor.Lessee must reimburse Lessor for all costs incurred related to retuming the Equipment,repairing the Equipment.cleaning debris,trash.or personal property left in the Equipment,or otherwise restoring the Equipment to its condition when delivered.ordinary wear and tear excepted.Lessee indemnl?es,defends.and holds Lessor harmless fromall claims of Lessee or third parties arising from any return.retaking,or repossession of the Equipment. 16.Early Temrination if a minimumtenn is noted on page 1 of the Rental Order.this provision applies. The Parties are unable to ascertain the actual damages Lessor will incur if Lessee terminates this Agreement before the Equipments Minimum InitialTerm expires (‘Eariy Termination‘).As a reasonable forecast of damages expected to occur upon Eariy Termination,in addition to all amounts due and owing beforethe Eedy Tennination and all of Lessors costs and expenses caused by the Early Tenninaticn.Lessee must pay Lessorthe following: a)lithe Equipment is new custom-built Equipment at the start date of the Minimum Initial Tenn,Lessee must pay 100%of all remaining lease payments and all other amounts that would have been due under the Equipments Rental Order had the Early Tenninaiion not occuned.less the net proceeds.if any,of re-letting the Equipment after deducting all of Lessors expenses incurred in connection with the re-letting. b)ifthe Equipment is standard stock Equipment at the start date of the MinimumInitial Tenn.Lessee must pay 50%of all remaining lease payments and all other amounts that would have been due under the Equipments Rental Order had the Early Terminationnot occuned.less the net proceeds.if any,of re-letting the Equipment after deducting all of Lessors expenses incumed in connection with the re-letting. 17.REPOSSESSION Agenda Item #8.E. 28 Aug 2023 Page 175 of 179 zfeii ix? In SpaceFirst satellite She?ers,|nc_Your Satellite Sales Representative: Remittance Address ch.-ystie Mack 55486_o7oo Email:chrystiem@sateiiiteco.com Contract Date:08/16/2023 g?g?gofgfgfgzgwd Phone:(407)982-4560 Contract No.:RQ252078 Mobile:336-880-5262 Rental Insurance Status:NOT OPTION insurance Exp Date: Page:6 LESSEE ACKNOWLEDGESTHAT.UNDER ARTICLE 13 OF THIS AGREEMENT,LESSOR HAS BEEN GIVENTHE RIGHTTO REPOSSESS THE EQUIPMENT SHOULD AN EVENT OF DEFAULTOCCUR.LESSEE WAIVESTHE RIGHT,IFANY.TO REQUIRE LESSOR TO GIVE LESSEE NOTICE ANDA JUDICIALHEARINGBEFOREEXERCISING SUCH RIGHTOF REPOSSESSION. 18.Limited Warranty - EXCEPT AS SPECIFICALLY PROVIDED IN THIS SECTION.LESSORDISCLAIMSANYANDALLWARRANTIES.EXPRESSED OR IMPLIED.RELATING TO THE EQUIPMENT ANDANYMAINTENANCEOR REPAIRWORK PERFORMED BY LESSOR.INCLUDINGANYWARRANTIESOF MERCHANTABILITY.SUITABILITY.OR FITNESS FOR A PARTICULARPURPOSE.LESSEE ACKNOWLEDGESTHAT IT IS NOT RELYINGON LESSOR'S SKILLOR JUDGMENTTO SELECT OR FURNISH GOODS SUTTABLEFOR ANYPARTICULARPURPOSE ANDTHATTHERE ARE NO WARRANTIESCONTAINEDINTHIS AGREEMENTOR ANYOTHER AGREEMENTWITH LESSOR. 19.Limitation of Liability IN NO EVENTWILLLESSOR BE LIABLETO LESSEE OR TO ANYTHIRDPARTYFOR ANYLOSS OF USE,REVENUE.OR PROFIT [OR LOSS OF DATAOR DIMINUTIONIN VALUE].OR FOR ANYCONSEQUENTIAL,INCIDENTAL.INDIRECT.EXEMPLARY.SPECIAL.OR PUNITNEDAMAGES,WHETHERARISING OUT OF BREACHOF CONTRACT,TORT (INCLUDINGNEGLIGENCE).OR OTHERWISE.REGARDLESSOF WHETHERSUCH DAMAGE WAS FORESEEABLE AND WHETHER OR NOT LESSOR HAS BEENADVISEDOF THE POSSIBILITYOF SUCH DAMAGES.AND NOTWITHSTANDINGTHE FAILUREOF ANYAGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. IN NO EVENT WILLLESSOR'SAGGREGATELIABILITYARISING OUT OF OR RELATEDTO THIS AGREEMENT.WHETHERARISING OUT OF OR RELATEDTO BREACH OF CONTRACT,TORT (INCLUDINGNEGLIGENCE).OR OTHERWISE,EXCEED TWO (2)TIMES THE AGGREGATE AMOUNTSPAID OR PAYABLETO LESSOR UNDERTHE APPLICABLERENTALORDER. 20.Lessor’:Assignment Lessee agrees that nothing contained Inthis Agreement will prohibit the Lewor.its assigns,and successors from selling,assigning and transferring all of is right,title.and interest in and to this Agreement.the property described in this Agreement.and all monies to become due under this Agreement. 21.Altomoy's Fees and Costs if Lessee defaults.Lessor is entitled to recover from Lessee.in additionto all other Items of damages.all costs and expenses.including court costs and reasonable attomays'fees incurred by Lessor to enforce its rights and remedies under this Agreement 22.Financing Statement Lessor is authorized by Lessee to cause this Agreement brother instruments.including Unilonn Commercial Code Financing Statements.to be ?led or recorded for the purposes of showing Lessors interest in the Equipment.Lessee agrees to execute any such instruments as Lessor may request from time to time. 23.Miscellaneous Time is of the essence regarding this Agreement.This Agreement may be signed in any number of counterparts and each willconstitute a duplicate original.The Parties agree to execute.or if required.acknowledge such further counterparts of this Agreement or any other documents as may be necessary to comply with the provisions of any applicable law at any time Inforce which requires the recording of ?ling of this Agreement or a copy of this Agreement in any public of?oe of the United States or any state or politicalsubdivision. and Lessee agrees to pay the fees or charges imposed by law for any such mandatory ?ling or ramming as well as the amount of any stamps or documentary taxes.federal or state. levied or assessed on this Agreement.The relationship between the Parties is that of Lessor and Lessee and Lessee‘s only interest under this Agreement is as a Lessee.Lessee does not have and willnot acquire any right.title.interest.or equity whatsoever in the Equipment.The Equipment will remain the sole property of the Lessor.The Equipment will remain personal property regardless of its use or manner of attachment to realty. This Agreement was jointly drafted by the Parties.and the Parties agree that neither should be favored in the construction.interpretation.or application of any provision or any ambiguity.There are no unwrittenor oral agreements between the Parties.This Agreement.and any schedules or amendments,constitute the entire understanding and agreement between Lessor and Lessee with respect to the lease of the Equipment supersedlng all prior agreements.understandings.negotiations.discussions.proposals,representations. promises,commitments,and offers between the Pariies.WI1atI'ieroral orwritten.The provisions of the Agreement are primary,and no provision of this Agreement willbe waived. amended.discharged.or modi?ed orally or by custom.usage.or course of conduct.unless such waiver.amendment.or modi?cation is in writing and signed by an ofiicer of each of the Parties. This Agreement.the Rental Orders.lease schedule(s),attached riders,and any documents or instruments issued or executed under this Agreement willhave been made.executed, and delivered In,and willbe govamed by the internal laws (as opposed to conflicts of law provisions)and decisions of the State of Minnesota.Lessee and Lessor consent to the exclusive jurisdiction of any local.state,or federal court located withinMinnesota.Venus must be in Minnesota.and Lessee waives local venue and any objection relating to Minnesota being an improper venue to conduct any proceeding relating to this Agreement.Provisions of this Agreement are severabie.and the invalidityof any provision willnot affect the validityof any other provision. it is the policy of Satellite Shelters.inc..not to discriminateagainst any employee or applicant for employment because he or she is an individual with a disability or a protected veteran.We encourage you to do the same. 24.Notices Allnotices.requests,consents.ciairn.demands.waivers,and other communications under this Agreement must be in writing.and such notices will become effective when deposited in the United States mail.with proper postage prepaid,addressed to the Parties at such respective addresses appearing in this Agreement.or at such other addresses either Party may from time to time notify the other in writing. 25.Net Lease This Agreement is a net lease and Lessee‘s obligations to pay all lease charges and other amounts payable under this Agreement are absolute and unconditionaland.except as expressly provided in this Agreement.willnot be subject to any:(i)delay.abatement,reduction.defense.counterclaim.set-off,or recoupment;(ii)Equipment failure.detect or de?ciency;(iii)damage to or destruction of the Equipment;or (iv)dissatisfactionwith the Equipment orotherwise.includir-rgany present or future claim against Lessor orthe manufacturer.supplier,reseller.or vendor of the Equipment.Except as expressly provided.this Agreement and any Rental Orders willnot temrinate for any reason,Including any defect in the Equipment or Lessors title of the Equipment or any destruction or loss of use of any item of Equipment. 26.Credit Lessor has the right to require two (2)years’audited ?nancial statements periodically and other documentation from Lessee for credit approval.Lessor speci?cally reserves the night to refuse acceptance of any additional Rental Orders to this Agreement if Lessee is in arrears on payment,or inadequate security or credit infonnation is provided by Lessee. Agenda Item #8.E. 28 Aug 2023 Page 176 of 179 _2afeI!i 3? The In SpaceFirst Sate?ite shelters,|nc_Your Satellite Sales Representative: Remittance Address Chfys?g Mack E:55486_07oo Ematil:cl1tr}:titem@ satelliteco. co318l16/2023 on rac a e: gl?gofgfgfanzglvd Phone:(407)982-4560 Contract No.:RQ252078 Mobile:336-880-5262 Rental Insurance Status:NOT OPTIO NInsuranceExpDate: Page:7 27.Billing.Interest.and Late Charges Invoicing will be done on a monthly basis.If payment is not received on the due date indicated on an invoice,to compensate Lessor for damages oaused by Lessee’s failureto pay on time,Lessee must pay Interest on all late payments In an amount equal to the lesser of:(a)one and one-half percent (1 ‘/5%)per month,or (b)the maximum percentage allowed by law,calculateddaily and compounded monthly. LESSEE WILLBE BILLEDON A 28-DAY CYCLE IN ADVANCE.LESSOR WILLNOT PRORATEANYFRACTIONOF A BILLINGCYCLE. Agenda Item #8.E. 28 Aug 2023 Page 177 of 179 K) 33.9.n >_:D.:=.E [>._.§.__..m_:=:_...>_¢o.:n=E=D >_.EE3u>_u.5 Zn u >_.a,c..m .,1 H ‘l“JA:__9..>._nEE=m_n4EI_2 H u ...n:3.:_2 uE.au_u>=unE 7 m~\Z\S _: 3:1:.55 _ W.32?.3: $li“h$$$$$$'h'$'r$$‘$’t$$‘t$5r?l’*$$r‘$$$1-F5$e$$$$$$$$$‘¥$$ 3 .~ S EMF_.L..uTzQf;s.an.5?31:55.:_.cEas__ W::...%jJ. :11Fi?E, anus E:uEu2 Jun»x..a.—. LHi,‘>>|L_.:Lw.I_[S}.,\‘m‘\WVxml?I.u‘\wq‘»“AVErxu?J.‘Tin:E‘.,w,»!_y£m_,1%‘ _ z.‘..~‘...:‘}m.‘.N..‘.‘:9.:as.2155:_xuxm?az, a_=:a:ucm[5:53 5% u:E«u__s..2_...:w>.nEE..mno.9...0u:onu__2 ya.» .11 ‘u=_EE _u9m m~\...<:2:1%w 2.5:»:=23. 2.53 3:32:.1%m 32 .3:__E.._ Mari:tnnukx?U3....5.u «no:ism 25» 23x::95mum:in ,5.N .u_.~z uc0>>__£E_ m_0cm._$9.-5 n~\~\S_5.»“Q52uzh :3 m .a=.._s5a _n.:m..._ #3:.=55«Q33.u=._.man!m2...».6.2:.Stun- .m~\oQS.52332E3 32..<55..9.... .,m~\mQ.:.333.52E :3 ..c_._5. Zm~\c~\SEm~\:\32::5:En_ MQESus.5522:.3%e ::EaE22:23:3&2Es.1%a =_._E R\aQ.:.55.23::.3:{nu 2 >=.ouuE 23.:E322E E.H SE82..35 7232in252.55.:2.m 5:0 .._u__3m:_ min}:E23.:.32 .5.m «no.2 _-Sm mantaEEma;E E.~3.2::5. nxn?m5::53:5,in H _s_.uEE_u.__§E Emtm3:Emu:.3:3:.e 3;a .138 ._ E nuk?mE“Quin5::5 mm.__.a&8.32 ma NE"?EE3:8.:S...E ..£Eu%.._-5.8. u_._§< 253EES::5 any ~«$2.5 scan “.25._ES REEta23$.52 J):N Jxm=m>>aeuo nuktmE?xni...:92 S...3 _a_.._nEuo E5 HE:E:E...2...aEa:..3 u:3E._E U<>z _.._.E_u mu=_n_uunm mu;m_:I $%,__2. ... Econ p ?uacau e . Ra?.53. >._.§.:e _uu»m s :n_.m_:m:_is . .305.zzmuz ¢, I2:55E3.2:E..32.._uv._D uEmmatumanta5:2 mg?n ..a_.?_..._£_o£m mxmamguzE23w=._.5.3m ,_m£sea_.§m Emu?ERR!»2:£6 1...3:Era Emu?Emu}?«E.ii.3 ..o_:2=..3b_. .a_E§:.. ,.1.W~\.mu1\m,..es. : mu}?2;.35.m2 355E.-E :13.3..1..\\V\\\‘\A““VwV‘\“1 :u=:=n_ 57 23..«E E6 ..._€.€m .23 SF; in»565.. 3.... Agenda Item #8.E.28 Aug 2023 Page 178 of 179 K] 4.._.HuF.s.HaJ‘izziilm_..mrHwU.H _;nus1_-mJ|m,.mafuua.9.332,,m~..m.sz”2.£.coAany.35». ._ ‘2‘W3.5.32.2.3:2 ?_c:_ mean...n)_._o€_..[?nEE:m_n=:N§2.a..:._E._nEEE355!..5.252.a_::2:5[$523 5% =38u2.3.53.dI\«I\¢dHu5.2.z.§._..m_:=:_2nu._E._:::s_2§=__s55....§§__2.235E535.2..02oE__:.5 25¢3»«N3:gas.:2.N .2:3 _Eu._ «dimE«imamEs.£2".on .s...C3..o¢2_..._ ou >._EonEu»=E._u._ ... «SQmE«Quin:221-um u=._,5.3 __.E:_ «SamE33%Es.is.m5:»a moon3_a.=_ A :.=a.EuE. «Q2:E.33:cos.:5....555:.E.._._..m_2 «NE _ N.«?lm8::2".mmsaa:wu__:_8E_ ElmE.Em~\~.52:2.m soak:m.._.E=: 33125.8 .55E3:3331%m.~uu=_._G :.S::: ...____.u ...QE\~.33E2:52:2.m.5:Eos?mm =23. EH52:«Saw5.21%N .a_Ea.._:___uu «damin3:“::05:3m =_o.no:.uEuu_w am::22:2.m ...o...oG<>:‘R ‘ E2:.55.inn2 25 !.___uu__.E._.‘mm, §:§_.o_2mi;u.._=._:__2s3.§.__=, 5.. <3:2....1%5 u :5 __.ice 5 ,_o:~=§._ r J «.5:Es.1...m =3 5.3:.3 ‘ _cEu._2_§..u2.u .. «Q23Emt?x?ES...u .._.._u..s_5.35:... a 52.2..§..u>8 .. nta??Enuk??E:5.u =.....=a¢u<>z .u_?u%:_§...§8 .. m??xuutnmu?t?_..u3:.u .._.._u:...._5..Uu.w aim o E m__u3._Em 9 .‘ax ‘ ::m>n_w 9 : E ES .8:2.2.5.2 h E nuxnui_:m:nQ~.Es.3um -555 §:.._.mm ran 3.55 .32.o _ mm: 262.3 S __2:_o . 2 23::teen 555EE:as u a 2.5.2.3 ?u 32.3.a \ m.__n.mon.no “=25 as 8 >,a an .6 ‘‘ .85 E:on .. OFED !._nE=_..5.E 959 9;:«3 55.._a_.§_u p mm 356...?ass. mtmz?E?:Q?.3:.3 ...2.__..eun 5.5.... E_._a§u d mu._< E..2.=:_._E___ muit?=65.mN\:\Nu:55Z...n ..uEtn 2:5.359_ _.So&.._26n_ min?“En?whunu?minm a Esau .5__n_.:=_.md??u=»m~3~\:5.2£2.2 E5..23:=22. TmN\ON\—n ca-m«I__Nuu:_éy3::E..as_5:.mu .52._.u.S:_E.. ‘J14...«LIWEH,,m‘l,v1.I... ,29.1.:£22_.:.S:.:.:...._u, nun: £52 in:.32 57éa r'r$‘I-$$$*\v$$$$$«$‘o$‘u$$$$$$$$$'u$$$1v$$$e$$‘\v$$'r$$‘a$$$ 3:»H.».36 3.62.3 $3 .,§§.. ~.3. Agenda Item #8.E.28 Aug 2023 Page 179 of 179