8-28-23 Regular Commission Adopted MinutesMINUTES
Regular City Commission Meeting
r S; Monday, August 28, 2023 - 6:30 PM
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. City Clerk
Bartle called the roll.
ATTENDANCE:
Present: Candace Kelly, Commissioner - Seat 4 (District 1306)
Curtis Ford, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2 (District 1308)
Michael Waters, Commissioner - Seat 3 (District 1307)
Jessica Ring, Commissioner - Seat 5 (District 1312)
Also Present: Joe Gerrity, Interim City Manager (CM)
Jason Gabriel, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Ladayija Nichols, Deputy City Clerk (DCC)
Kevin Hogencamp, Deputy City Manager (DCM)
Victor Gualillo, Police Chief (PC)
Amanda Askew, Planning & Community Development Director
(PCDD)
1 APPROVAL OF MINUTES
IA. Approve minutes of the Town Hall Meeting held on July 8, 2023.
Mayor Ford asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Ford stated the minutes stand as submitted.
1B. Approve minutes of the Regular Commission Meeting held on July 10, 2023.
Mayor Ford asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Ford stated the minutes stand as submitted.
1C. Approve minutes of the Budget Workshop held on July 25, 2023.
Mayor Ford asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Ford stated the minutes stand as submitted.
Regular City Commission
August 28, 2023
2. COURTESY OF FLOOR TO VISITORS
Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to
Visitors.
PUBLIC COMMENT
Mayor Ford allowed Alani Ring, Leia Ring and Lana Ring to present a card to the
Commission, thanking them for the Splash Pad.
CC Bartle called each speaker to the podium.
Mark Gabrynowicz spoke about agenda item 7A.
Janet Torelli spoke about her experience as a historian.
Nancy Whittington thanked CM Gerrity for his services.
Tracy Gebeaux spoke about his work with the homeless and thanked the Commission
for their help as well.
Brinkley Harrell spoke about agenda items 8A and 8B.
3. CITY MANAGER REPORTS
3.A. Accept the 90 -Day Calendar (Sept. - Nov. 2023)
Commissioner Ring asked if the September 13, 2023 budget meeting would still be
happening. Mayor Ford explained that the calendar would be amended to add the budget
meeting.
MOTION: Approve the 90 -Day Calendar as amended.
Motion: Bruce Bole
Second: Candace Kelly
Candace Kelly (Seconded By)
For
Curtis Ford
For
Bruce Bole (Moved By)
For
Michael Waters
For
Jessica Ring
For
Motion passed S to 0.
Report on Tropical Storm Idalia
PC Gualillo reported on Tropical Storm Idalia and the measures the City will be taking
to prepare and get through the storm.
Regular City Commission
August 28, 2023
Commissioner Kelly announced that Duval County Public Schools (DCPS) is closed
Tuesday through Thursday.
Commissioner Waters asked if roll off containers would be emptied before the storm.
PC Gualillo explained that he would partner with planning and code enforcement to
contact owners of the containers to ensure there are no safety issues.
Commissioner Ring inquired about when the storm was expecting to hit, when the City
would know if there would be a mandatory evacuation, how citizens are notified, if the
City is offering sand bags. PC Gualillo explained that the storm was expected to hit
Tuesday morning for the coast into the afternoon and night. He also discussed that there
would be an executive meeting held to determine whether or not evacuation will be
necessary. He explained that citizens will be able to receive information on news
channels and they should also download the JaxReady app to stay up to date on important
storm information. He expressed that sandbags are in discussion, no agreement has been
reached and the storm is not expected to negate sand bags.
Mayor Ford addressed the sand bags and expressed that COJ would not be giving out
sand bags because there's a downside, allowing water through and making it difficult to
get out. CM Gerrity shared that the City is not considering sand bags and Mayor Ford
expressed he would not recommend them.
Commissioner Kelly asked about emergency contracts for debris removal. PC Gualillo
explained that there have been a few classes to help train on this issue.
Additional Updates
CM Gerrity provided the following updates:
• GFL will collect Wednesday's customers on Saturday.
• City Hall will remain open Tuesday and Wednesday, staff will continue to
monitor the storm.
• Explained what a potential millage rate reduction would look like, as detailed in
a slide (which is attached hereto and made part of this Official Record as
Attachment A). CM Gerrity answered questions from the Commission.
• PC Gualillo explained why the City would need to declare a State of Emergency.
There was a CONSENSUS to move forward with declaring a State of Emergency
at noon on August 29, 2023.
• There will be a Donner Road ribbon cutting ceremony to recognize the work of
Troy Stephens, Scott Williams and, Steve Swann.
• 16th street will be carried over into the next budget.
8-28-23 Attachment A
3.B. Boys' & Girls' Club Update (Deputy City Manager Hogencamp)
DCM Hogencamp reported on this item as it related to Tropical Storm Idalia. He spoke
about how citizens could receive updates leading up to, during, and after the storm. He
announced that after school programs have been canceled. He also announced that
Regular City Commission
August 28, 2023
Recreation Department community center staff were hired by the Boys' & Girls' Club
which worked out well for everyone. DCM Hogencamp answered questions from the
Commission.
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Bole
• Expressed that he is pleased with the CM hiring decision.
• Discussed road improvements in relation to porous land.
Commissioner Ring
• Reminded everyone that DCPS closed their schools.
Mayor Ford
• Expressed that the City has a great relationship with NAS Mayport.
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
None.
7. COMMITTEE REPORTS
7.A. BMRC - Appointments to the Arts, Recreation, and Culture Committee (ARCO)
and the Environmental Stewardship Committee (ESC)
MOTION: Approve the three appointments recommended by the BMRC
[(1) Appoint Tracy Gebeaux to the Arts, Recreation, and Culture Committee to serve as a regular
member (position #5) for the unexpired term ending December 31, 2024, effective immediately;
2) Appoint Kaylene Maddox to the Arts, Recreation, and Culture Committee to serve as a regular
member (position #6) for the unexpired term ending December 31, 2023, effective October 1,
2023; and
3) Appoint Heather Markaj to the Environmental Stewardship Committee to serve as an At
Large Member (position #6) for the unexpired term ending December 31, 2024, effective
immediately.)]
Motion: Jessica Ring
Second. Candace Kelly
Commissioner Kelly asked if it was emphasized to the appointees that a training needs to be
completed. Mayor Ford expressed that he did not recall emphasizing a trainnig.
Commissioner Ring inquired about BMRC being live streamed. Mayor Ford explained that he
does not see it as a necessity and inquired about the contract. He requested that the contract be
brought back for discussion.
Regular City Commission
August 28, 2023
8.
Candace Kelly (Seconded By) For
Curtis Ford For
Bruce Bole For
Michael Waters For
Jessica Ring (Moved By) For
Motion passed 5 to 0.
ACTION ON RESOLUTIONS
8.A. RESOLUTION NO. 23-31
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO
CRAWFORD, MURPHY & TILLY, INC. FOR PROFESSIONAL
ENGINEERING SERVICES IN CONNECTION WITH THE CITY'S EFFORTS
TO PROVIDE COMPLETE STREETS IMPROVEMENTS ON AHERN
STREET; AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
Mayor Ford read the title of the resolution.
PCDD Askew reported on this item as detailed in a slideshow presentation (which is
attached hereto and made part of this Official Record as Attachment B) and answered
questions from the Commission.
8-28-23 Attachment B
MOTION. Approve (Resolution No.) 23-31.
Motion: Jessica Ring
Second: Bruce Bole
Candace Kelly
For
Curtis Ford
For
Bruce Bole (Seconded By)
For
Michael Waters
For
Jessica Ring (Moved By)
For
Motion passed 5 to 0.
8.B. RESOLUTION NO. 23-32
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO HANSON
PROFESSIONAL SERVICES FOR PROFESSIONAL ENGINEERING
SERVICES FOR FINAL PLANS AND OPINION OF PROBABLE
CONSTRUCTION COSTS FOR SIDEWALK IMPROVEMENTS ALONG
Regular City Commission
August 28, 2023
STURDIVANT AVENUE AND AHERN STREET; AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
Mayor Ford read the title of the resolution.
PCDD Askew answered questions from the Commission.
MOTION. Approve Resolution (No.) 23-32.
Motion: Jessica Ring
Second: Bruce Bole
Candace Kelly
For
Curtis Ford
For
Bruce Bole (Seconded By)
For
Michael Waters
For
Jessica Ring (Moved By)
For
Motion passed 5 to 0.
8.C. RESOLUTION NO. 23-33
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE CITY TO ENTER INTO THE FEDERAL FY 2022
JUSTICE ASSISTANCE GRANT PROGRAM
Mayor Ford read the title of the resolution.
PC Gualillo reported on this item as detailed in the agenda packet.
MOTION. Approve Resolution No. 23-33.
Motion: Bruce Bole
Second: Michael Waters
Candace Kelly
For
Curtis Ford
For
Bruce Bole (Moved By)
For
Michael Waters (Seconded By)
For
Jessica Ring
For
Motion passed 5 to 0.
S.D. RESOLUTION NO. 23-36
Regular City Commission
August 28, 2023
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPROVING THE LEASE AGREEMENT BETWEEN ASH PROPERTIES AND
THE CITY OF ATLANTIC BEACH FOR 2294 MAYPORT ROAD UNIT 18,
JACKSONVILLE, 32233; AUTHORIZING THE CITY MANAGER TO
EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Mayor Ford read the title of the resolution.
CM Gerrity briefly reported on this item. CA Gabriel explained changes that needed to
be made as follows:
The attached proposal terms in the agenda packet, the lease rate, instead of $15 per square
foot, the amount is $12.50 per square foot. The CAM, instead of $5 per square foot, it's
$5.54 per square foot. The total rent is $1711.67 per month and the security deposit is
$1,831.48. The resolution, as stated in the agenda packet, is written to execute a contract
in the amount of $20,000.04, it now needs to read in the amount of $20,600.
MOTION. Approve Resolution No. 23-36 as amended with the lease agreement.
Motion: Bruce Bole
Second: Candace Kelly
Candace Kelly (Seconded By) For
Curtis Ford
For
Bruce Bole (Moved By)
For
Michael Waters
For
Jessica Ring
For
Motion passed 5 to 0.
8.E. RESOLUTION NO. 23-37
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPROVING THE LEASE AGREEMENT BETWEEN SATELLITE
SHELTERS, INC., AND THE CITY OF ATLANTIC BEACH FOR A
TEMPORARY OFFICE TRAILER; AUTHORIZING THE CITY MANAGER
TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
Mayor Ford read the title of the resolution.
CM Gerrity and CA Gabriel reported on this item and answered questions from the
Commission.
Item was deferred to the September 11, 2023 Commission meeting.
Regular City Commission
August 28, 2023
9. ACTION ON ORDINANCES
None.
10. MISCELLANEOUS BUSINESS
None.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
None.
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
CM Gerrity
• Thanked the Commission for bringing him back and working with him.
• He commented that he loved working with staff and encouraged the Commission to
continue trusting them.
• Thanked the citizens for their comments and encouraged them to trust their elected
officials.
Commissioner Bole
• Expressed his appreciation to CM Gerrity.
Commissioner Ring
• Expressed her appreciation to CM Gerrity.
Commissioner Waters
• Expressed his appreciation to CM Gerrity.
Mayor Ford
• Thanked CM Gerrity for his time and work here.
13. ADJOURNMENT
The meeting adjourned at 8:11 p.m.
Attest:
Donna L. Bartle, City Clerk
Date Approved:
urtis Ford, Mayor
Regular City Commission
August 28, 2023
Attachment A to
8-28-23 Minutes
N _�I
r! JJ��if•
Projected General Fund Surplus
Electronic Message Board (Removed)
Thermoplastic streetscape (Removed)
Interfund Transfer (Beaches Town Center Maint.)
Interfund Transfer (TurfBIock Parking Pad)
Financial Impact of Millage Rate Reduction
$50,000
320.745'
Projected General Fund Surplus
with 0.125 Millage Rate Reduction $0
Anern bt � LOMpiete btreets
(from E. Coast to Ocean Blvd.)
302 1ST � -
30415T
$T t a ST ST°y�t i e
3201sT # R11��, h.-;%+�
4ii, ST \ 76=EAST Y }, 84 OCEAN -"
330r1ST ST COAST OR A BLVD•-''
t.,.
a'• ti COAST DR:. .,. I
30311 ANERN' $T '� 91 /�'�''` .'' 7�AMEAN 5T �' 303 STERN.' `259 ANERN
~ 313 MER&CST 309 AHERN 183 AMERN ST 62 OCEAN
!• i; STS �301AHERN ST
31�AHERN .t.. � 3
l �S2T 307 ANERN ST
311 ANERN ♦ i' jT
� ST• �313ANERN � !�
34;�AHERN� 319 E
ST
ST
BLVD
: 42 EAST ANERN ST
C07A►S;T�DR
rs .
299 ATLA�►ITIC
�_--•.• ,} BLVD
363 ATIANTIE\'
■r vn. ■na �r.rAurrr �• A .� Y
pr-!, ill,-"�l iL
AA
OL
t
�-`-'!ate ~�4' , • ,; - "
s~
Attachment B to
8-28-23 Minutes
Complete Streets (CS)
• Is a transportation policy and design approach
that requires streets to be planned, designed,
operated, and maintained to enable safe,
convenient and comfortable travel and access for
users of all ages and abilities regardless of their
mode of transportation.
• It integrates people and place in the planning,
design, construction, operation, and maintenance
of our transportation networks.
'rfl.Aiy /.,
't �
j..
City of Atlantic Beach
Bicycle and Pedestrian
Connectivity Plan
Attachment B to
8-28-23 Minutes
"Seminole to the Beach and the Beaches Town Center"
'� Town Center
-��---
_�_ —"
Connectivity
f
& Paths
• ,
Opportunities
r" �W .s v WKW z wNnr;
•
ooportunnvs to •N+anp connecfNm
.
^T09nout fft rh• '*a#
'
• .
I "
oppo�un.b�s. or'maskv an•s.. can
• • z I
crsaa ran wahons bww**A 00"ng
11
mu6 wu� pams pM3 and paw as.
CVM rr:a, bunw•sb•c. &^do~
j
d•sMamh, pants
i�
• �^'
Identified Opportundles
tt +*
Existing Multi -use Path
{
`
�•
• City Park
W
7.
Beach Access
"Seminole to the Beach and the Beaches Town Center"
'� Town Center
City of Atlantic Beach
Bicycle and Pedestrian
Connectivity Plan
Attachment B to
8-28-23 Minutes
"Seminole to the Beach and Town Center"
Possible next stens (Ahern SO
1 . Install "shared roadway" markings on both sides of the street. The section of Ahern Street
west of East Coast Dr. is too narrow for a bike lane of paved shoulder and the existing on
street parking and development pattern makes it difficult to widen the existing sidewalk or install a
shared use path.
2 Install a bike lane , paved shoulder and/or a sidewalk on the northern portion of Ahern Street,
between East Coast Dr. and Ocean Blvd. This option may require reorienting on -street parking
and/or additional pavement for a portion of the street. Installing a bike lane and sidewalk will sepa
rate both pedestrians and bicyclists from vehicular traffic.
3. Install a sidewalk on the southern portion of Ahern Street between East Coast Drive and Ocean
Boulevard. This option would improve the "walk ability" of this part of Town Center by allowing
pedestrians to walk on a sidewalk, rather that on the street.
wroximatety 2,Oddsquare feet
City of Atlantic Beach
Bicycle and Pedestrian
Connectivity Plan
Attachment B to
8-28-23 Minutes
AHERN STREET
Ahern %trpet
57' Right of Way
wt
• ` 3 b*• 10' havellams 18' S'
�,eh.�ll Ian. ���•
�. ,Id•wall
A94 +
MINNOW= im ra
61FI-11
Attachment B to
8-28-23 Minutes
LIJU East Coast Drive
Ragtime
Attachment B to
8-28-23 Minutes
Attachment B to
8-28-23 Minutes
Attachment B to
8-28-23 Minutes
I 1.
tl
lli�v OF
OFXsr.NG f ERIVA7F - !: FIO ALX cy
U I RELOCATE EX157fNG
Q ±V PROPOS!() 11-Y• R4j— ]!U(WA!K
1 W CX75ifNG� f
_PR0o0SED 12' AfSDON su;ta
/ EXISTING PAVFNFN7 fDY:f
r—vgnopSED—v:IGvpyED 61 WNlli slot/PING (TYP 9' Y iz
e ld' CL/RA b ,l/TTER (TvP! Vl —'!�J�
.\
`fX15!Ir.G
... � .. s R1w Jp
PR�POSFn
RAISED 8RfCK SIDLWALK
O O • • ` ®
T. A
CONCEPT PLAN
��