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2-12-24 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, February 12, 2024 - 6:30 p.m. Commission Chamber, City Hall 800 Seminole Road, Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Regular Commission Meetings held on October 23, 2023 and January 22, 2024. 10-23-23 Regular City Commission Draft Minutes 1-22-24 Regular City Commission Draft Minutes 5 - 35 * 1.B. Approve minutes of the Commission Workshop held on January 22, 2024. 1-22-24 Commission Workshop Draft Minutes 37 - 45 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Feb. - Apr. 2024) 90-Day Calendar (Feb. - Apr. 2024) 47 - 50 3.B.  Dora Street Update  100 1st West Update  0 Mayport Road Update  CIP Update 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS * 7.A. Safety, Traffic and Parking Committee Page 1 of 127 Regular City Commission - 12 Feb 2024 8. ACTION ON RESOLUTIONS * 8.A. RESOLUTION NO. 24-05 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC WORK DEPARTMENT TO PURCHASE TWO NEW TRUCKS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-05 51 - 84 8.B. RESOLUTION NO. 24-06 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE AND INSTALLATION OF THREE (3) HIGH MAST LIGHT POLES AT THE WASTEWATER TREATMENT PLANT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-06 85 - 95 8.C. RESOLUTION NO. 24-07 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2324-02 FOR BUCCANEER LIFT STATION FLOOD PROOFING; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-07 97 - 106 8.D. RESOLUTION NO. 24-08 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE MAYOR TO EXECUTE FEDERALLY-FUNDED SUBAWARD AND GRANT AGREEMENT NUMBER Z4086 AND ANY AMENDMENTS THERETO; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-08 107 - 120 8.E. RESOLUTION NO. 24-09 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING CHANGE ORDERS FOR THE PUBLIC WORKS BUILDING RENOVATIONS PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-09 121 - 124 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-24-171 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 125 - 127 Page 2 of 127 Regular City Commission - 12 Feb 2024 AND ENDING SEPTEMBER 30, 2024, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-24-171 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 127 Page 4 of 127 Regular City Commission October 23, 2023 MINUTES Regular City Commission Meeting Monday, October 23, 2023 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 (District 1308) Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) Steve Swann, City Engineer (CE) Amanda Askew, Planning & Community Development Dir. (PCDD) Cathy Varian, Human Resources Director (HRD) Victor Gualillo, Police Chief (PC) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Special Called Meeting held on August 22, 2023. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 1B. Approve minutes of the Regular Meeting held on August 28, 2023. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Page 1 of 23 Agenda Item #1.A. 12 Feb 2024 Page 5 of 127 Regular City Commission October 23, 2023 Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. CC Bartle called each speaker to the podium. Paul Raymond spoke about his experience contacting the City about a parking ticket and thanked the City for their help with this issue. Ellen Glasser spoke about the plans for expanding the Gail Baker Center and urged the Commission to use the money for that project and not for another purpose. She also spoke in support of a veteran’s resource center within the community. Don Wolfson spoke about the importance of following through with commitments and urged the Commission not to reallocate the funds for another project as it relates to the money allocated for the Gail Baker Center Expansion. Jesse Dattilo spoke in support of an expansion of the Gail Baker Center. Lisa Herrold spoke in support of the Gail Baker Center Expansion and to keep the funds available for the center. She also addressed a comment made during a STOP Committee meeting regarding people needing to be present to voice their opinions. Stephen Fouraker spoke about the statistics regarding tree mitigation and the need to conserve the tree canopy. Desmond Demps-Brooks spoke in support of expanding the Gail Baker Center. Sue Goebertus spoke in support of expanding the Gail Baker Center. Carol Girardey spoke about various nuisances within her neighborhood. 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Nov. 2023 - Jan. 2024) CM Killingsworth reported on this item as detailed in the agenda packet. There was discussion to potentially have the Priority-setting workshop on January 29th and Mr. Killingsworth agreed to contact the facilitator with that date and add a date to the calendar once determined. ACTION: Approve the (90-Day) calendar as presented today. Motion: Jessica Ring Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Page 2 of 23 Agenda Item #1.A. 12 Feb 2024 Page 6 of 127 Regular City Commission October 23, 2023 Michael Waters For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 3.B. Dora Drive Propety Update CE Swann provided an update as detailed in the agenda packet. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Mayor Ford  Mentioned that he brought up a question at the last Commission meeting regarding the possibility of reallocating funds planned for the Baker Center to assist with other projects within the City. He expressed that he should have had more conversations with others about his question. He expressed that he is not in support of the reallocation of any funds to be taken away from the Baker Center.  Spoke about different options for addressing parking issues at Donner Park.  Read a thank you card from Atlantic Beach Elementary regarding the additional swings installed at the park. Commissioner Bole  Spoke about some things within the City that are paid for by the Beaches Town Center Agency. Commissioner Kelly  Spoke in support of the ESC and all the work they do to help preserve the trees within the City and asked that the volunteers interested in the foliage project be utilized.  She asked for a status update regarding the creation of a Volunteer Coordinator position that ESC and ARCC asked for. She mentioned that this position was also a part of last year’s vision plan. Commissioner Ring  Spoke in support of the Mayor’s Council for Health and Wellbeing and asked for the Mayor and the other Commissions to receive a copy of last year’s report.  Mentioned it was great to have the Blue Angels return to the beach community.  Mentioned that Beaches Watch would be hosting a Town Hall on November 1st with State Legislators in attendance.  Spoke about the many upcoming events planned by the Recreation Department.  Expressed support for the public input form allowing the community to express their opinions on what they would like to see change and happen within the City. Commissioner Waters  Spoke about the STOP Committee’s recent meeting, thanked the Mayor and City Manager for their support and guidance during the meeting, and noticed the positive direction the STOP Committee is heading in. 4.A. Charter Officer Performance Reviews (Mayor Ford) Mayor Ford explained the requirement for the elected officials to conduct annual performance reviews for the Charter Officers however, a review will not be needed for Page 3 of 23 Agenda Item #1.A. 12 Feb 2024 Page 7 of 127 Regular City Commission October 23, 2023 the city manager since he just started. He asked that they complete the form included in the packet and return it to the city manager by Monday, October 30, 2023. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 23-46 A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPROVING A NEW MAINTENANCE AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH, FLORIDA AND THE FLORIDA DEPARTMENT OF TRANSPORTATION; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. CM Killingsworth spoke about the resolution and, along with DCM Hogencamp, answered questions from the Commission. MOTION: Approve Resolution No. 23-46. Motion: Bruce Bole Second: Michael Waters Curtis Ford For Bruce Bole (Moved By) For Michael Waters (Seconded By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 8.B. RESOLUTION NO. 23-48 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE MAYOR TO SIGN THE STATE OF FLORIDA MUTUAL AID AGREEMENT 2023 Mayor Ford read the title of the resolution. Page 4 of 23 Agenda Item #1.A. 12 Feb 2024 Page 8 of 127 Regular City Commission October 23, 2023 CM Killingworth explained the resolution. PC Gualillo answered questions from the Commission. MOTION: Approve Resolution (No.) 23-48. Motion: Bruce Bole Second: Michael Waters Curtis Ford For Bruce Bole (Moved By) For Michael Waters (Seconded By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 8.C. RESOLUTION NO. 23-47 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING EMPLOYEE HEALTH INSURANCE BENEFITS DELINEATED IN EXHIBIT A FOR THE PLAN YEAR BEGINNING JANUARY 1, 2024, INCLUDING THE FOLLOWING: BENEFITS PROVIDED TO CITY EMPLOYEES AND THEIR FAMILIES THROUGH CIGNA, LIFE INSURANCE AND EMPLOYEE ASSISTANCE PLAN BENEFITS PROVIDED BY THE CITY AT NO COST TO EMPLOYEES, AND OTHER INSURANCE COVERAGE OFFERED TO EMPLOYEES AT THEIR EXPENSE; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. HRD Varian reported on the information as detailed in the agenda packet and answered questions from the Commission. MOTION: Adopt Resolution No. 23-47 as read. Motion: Candace Kelly Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly (Moved By) For Page 5 of 23 Agenda Item #1.A. 12 Feb 2024 Page 9 of 127 Regular City Commission October 23, 2023 Jessica Ring For Motion passed 5 to 0. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 31-23-16, Public Hearing and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING THE FUTURE LAND USE MAP OF THE 2030 COMPREHENSIVE PLAN TO CHANGE THE DESIGNATION OF THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL MEDIUM DENSITY (RM) TO COMMERCIAL (CM); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. PCDD Askew presented the information for both Ordinance No. 31-23-16 and Ordinance No. 90-23-251 as detailed in the agenda packet and a slide show (which is attached hereto and made part of this Official Record as Attachment A) and answered questions from the Commission. Applicant Harold Rooks provided a history of the property and answered questions from the Commission. The public hearing was opened. No one wished to speak. The public hearing was closed. No motion was made however, there was a vote. (Ordinance No. 31-23-16 was approved on first reading later during 9B. 10-23-23 - Attachment A 9.B. ORDINANCE NO. 90-23-251, Public Hearing and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REZONING THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL, GENERAL, TWO- FAMILY (RG), TO COMMERCIAL GENERAL (CG); PROVIDING FINDINGS OF FACT; REQUIRING RECORDATION; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. CM Killingsworth asked that the Commission incorporate the report given by PCDD Askew and the staff report into their findings. The public hearing was opened. Page 6 of 23 Agenda Item #1.A. 12 Feb 2024 Page 10 of 127 Regular City Commission October 23, 2023 No one wished to speak. The public hearing was closed. MOTION: Approve Ordinance No. 90-23-251 (on first reading) as read. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Michael Waters For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. CC Bartle asked whether a motion had been made for Ordinance No. 31-23-16. Since it was determined there was no motion made, the Commission took the following action. MOTION: Approve Ordinance No. 31-23-16 on first reading. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Michael Waters For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Ring  Spoke about the involvement of the ARCC within the community and its volunteer involvement. Page 7 of 23 Agenda Item #1.A. 12 Feb 2024 Page 11 of 127 Regular City Commission October 23, 2023 Commissioner Waters  Thanked the City for the VIP passes to the Air Show. He expressed he would like COJ to change the show format back to its original layout and duration. Commissioner Bole added additional information regarding the show format, layout, and duration. CM Killingsworth  Spoke about an opportunity for the Commission to tour 100 West 1st Street (Home Away) if interested and to contact him for tour scheduling. Mayor Ford  Addressed the comment made by Lisa Herrold and expressed his support for the submission of written comments to the Commission. 13. ADJOURNMENT The meeting adjourned at 8:03 p.m. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved:________________ Page 8 of 23 Agenda Item #1.A. 12 Feb 2024 Page 12 of 127 Request for a Future Land Use Map (FLUM) amendment to change the future land use map from Residential, Medium Density (RM) to Commercial (CM) and a zoning map amendment to change the zoning map from Residential, General, Multi -Family (RG-M) To Commercial General (CG) REZN23-0002 & COMP23-0002 0 West 2nd Street Attachment A of 10-23-23 Minutes Page 9 of 23Agenda Item #1.A.12 Feb 2024Page 13 of 127 Site Context and Details Currently a vacant lot adjacent to and owned by Oceanside Collision Zoned as Residential, General, Two-Family FLUM designation is Residential Medium Density (RM) Used as car storage for Oceanside Collision Oceanside Collision operates out of 41 and 61 W 2nd Street. Both 41 and 61 W 2nd Street are zoned Commercial, General and are designated in the FLUM as Commercial (CM) Attachment A of 10-23-23 Minutes Page 10 of 23Agenda Item #1.A.12 Feb 2024Page 14 of 127 Site Context and Details Commercial FLUM & ZoningResidential FLUM & Zoning Attachment A of 10-23-23 Minutes Page 11 of 23Agenda Item #1.A.12 Feb 2024Page 15 of 127 Site Context and Details Current ZoningCurrent FLUM Property Location 61 W 2nd St (Oceanside Collision) Property Location 61 W 2nd St (Oceanside Collision) Attachment A of 10-23-23 Minutes Page 12 of 23Agenda Item #1.A.12 Feb 2024Page 16 of 127 History 1982: 0 West 2nd Street and 61 West 2nd Street zoned RG-1 1985: 61 W 2nd Street zoned CG, 0 W 2nd Street zoned RG 1986: 61 W 2nd Street developed as an office/warehouse space 1987: A Use By Exception was passed by Commission to allow an automotive service garage with the condition that there be no outside storage or work 1993: Aerial photos show that 0 W 2nd Street was being used for storage of vehicles 2021: Oceanside Collision acquired 0, 41, and 61 W 2nd Street Attachment A of 10-23-23 Minutes Page 13 of 23Agenda Item #1.A.12 Feb 2024Page 17 of 127 Current Conditions Non-residential uses are not permitted within the RG zoning district. Section 24-112 permits minor automotive within the CG zoning district. Per Section 24-17, minor automotive service is defined as “…. any facility that performs the limited, minor or routine servicing of motor vehicles or parts, but shall not include major automotive repair, and which contains no more than two (2) work bays.” The current buildings (41 and 61 W 2nd Street) meet the definition of: “Automotive repair, major shall mean any facility that performs any type of automotive service or repair with more than two (2) work bays, or any facility that performs the rebuilding or reconditioning of motor vehicles or parts thereof, including collision service, painting and steam cleaning of vehicles, regardless of the number of work bays.” This type of used is only permitted in light industrial and warehousing zoning district (LIW) Attachment A of 10-23-23 Minutes Page 14 of 23Agenda Item #1.A.12 Feb 2024Page 18 of 127 Current Conditions Non-conforming uses (24-84 (c) are “…Uses of land which were lawfully created at the time such uses were established, but which would not be permitted by the restrictions imposed by these land development regulations or by restrictions imposed by the comprehensive plan, may be continued so long as they remain otherwise lawful and in compliance with the provisions of this section. (2) Relocation or expansion of nonconforming uses.A nonconforming use shall not be moved in whole or in part to any other portion of the lot or parcel on which such nonconforming use is located, nor shall a nonconforming use be expanded or enlarged.” Attachment A of 10-23-23 Minutes Page 15 of 23Agenda Item #1.A.12 Feb 2024Page 19 of 127 Request Change FLUM from Medium Density to Commercial Change zoning from Residential Two-Family to Commercial Attachment A of 10-23-23 Minutes Page 16 of 23Agenda Item #1.A.12 Feb 2024Page 20 of 127 Land use changes Transportation changes Art and façade grants Attachment A of 10-23-23 Minutes Page 17 of 23Agenda Item #1.A.12 Feb 2024Page 21 of 127 Considerations Per Section 24-62(c)(2) of the Land Development Regulations, the Community Development Board shall “indicate the relationship of the proposed rezoning to the Comprehensive Plan for the City and provide a finding that the requested change in zoning is consistent with the Comprehensive Plan”.Relevant and applicable language from the City’s Comprehensive Plan is listed below. Attachment A of 10-23-23 Minutes Page 18 of 23Agenda Item #1.A.12 Feb 2024Page 22 of 127 Considerations Policy A.1.5.6 Commercial and light industrial development shall be located and designed so as to minimize adverse effects on residential areas, traffic facilities and the aesthetic character of the City. Policy A.1.10.4 The City shall actively support the appropriate redevelopment and infill development of the Mayport Road corridor. Retail and service uses that sustain neighborhoods, and encourage a more aesthetically pleasing and pedestrian friendly environment shall be encouraged. New development along Mayport Road shall be in compliance with the Commercial Corridor Development Standards as set forth within the Land Development Regulations. Attachment A of 10-23-23 Minutes Page 19 of 23Agenda Item #1.A.12 Feb 2024Page 23 of 127 Considerations Policy A.1.10.5 Along the Mayport Road corridor, the continuation and proliferation of light industrial uses, automotive sales and repair businesses and other more intensive commercial business activities shall be discouraged in favor of those businesses and uses that provide neighborhood serving retail products and services that generate daily activity and interaction between residents of the surrounding neighborhoods such as banks, drugstores, restaurants, churches, child care centers, grocery stores and similar businesses and uses. Policy A.1.11.1 (b) Commercial –The Commercial land use category is intended to provide appropriate locations for neighborhood and community businesses providing services and retail sales for the City and the closely surrounding communities. Government, civic, religious, cultural and institutional uses, may also be located within this category. Permitted uses within the Commercial category, along with uses that may be allowed by special exception, shall be limited to the following and as more specifically described within the Land Development Regulations and when located within the respective Zoning District classifications, which are intended to provide a decreasing level of use intensity due to proximity to residential uses. Attachment A of 10-23-23 Minutes Page 20 of 23Agenda Item #1.A.12 Feb 2024Page 24 of 127 Grounds for Decision FLUM REZONING Future Land Use Map should be reviewed for consistency with the Comprehensive Plan. The Comprehensive Plan discourages amendments to increase density within environmentally sensitive areas, coastal high hazard areas (CHHA), or areas vulnerable to flooding. This property does not contain environmentally sensitive areas, is not within the CHHA, and is not vulnerable to flooding. The CDB has studied and considered the need and justification for the change: Consistency with the Comprehensive Plan Consistency with the intent of the land development regulations; Consistency with other professional planning principles, standards, information and more detailed plans and studies considered relevant Whether the proposed amendment and development permitted thereunder is premature or otherwise creates or contributes to an urban sprawl pattern of development Whether the proposed amendment will constitute “spot zoning,” that is an isolated zoning district unrelated to adjacent and nearby district Whether the uses permitted under the proposed rezoning will be consistent or compatible with the existing and proposed land uses and zoning of adjacent and nearby properties or the general area; or will deviate from an established or developing logical and orderly development pattern; Whether the uses permitted under the proposed rezoning will deviate from an established or developing development pattern that is logical and orderly; Whether the proposed rezoning and development permitted thereunder will result in significant adverse impacts upon property values of adjacent or nearby properties or in the general area more than the types of uses currently permitted; and Whether the proposed rezoning and development permitted thereunder will detract from the character and quality of life in the general area or neighborhood by creating excessive traffic, noise, lights, vibration, fumes, odors, dust, physical activities or other detrimental effects or nuisances. Attachment A of 10-23-23 Minutes Page 21 of 23Agenda Item #1.A.12 Feb 2024Page 25 of 127 CDB The Community Development Board (CDB) heard this agenda item at the September regular meeting and voted 4 to 3 to recommend approval of the rezoning and comprehensive plan. Some CDB members expressed concerns that the proposed changes to the future land use map and rezoning do not meet the vision of Mayport Road and the goals and policies in the Comprehensive Plan. Attachment A of 10-23-23 Minutes Page 22 of 23Agenda Item #1.A.12 Feb 2024Page 26 of 127 Grounds for Decision Motion to recommend approval or approval with conditions finds that the requested zoning map and FLUM amendments ARE consistent with the Comprehensive plan --OR-- Motion to recommend denial finds that the requested zoning map and FLUM amendments are NOT consistent with the Comprehensive Plan Attachment A of 10-23-23 Minutes Page 23 of 23Agenda Item #1.A.12 Feb 2024Page 27 of 127 Page 28 of 127 Regular City Commission January 22, 2024 MINUTES Regular City Commission Meeting Monday, January 22, 2024 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford introduced the Mayor For a Day, Ford Mullen and allowed him to call the meeting to order at 6:30 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 (District 1308) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Absent: Michael Waters, Commissioner - Seat 3 (District 1307) Also Present: William B. Killingsworth, City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission meeting held on January 8, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS Mayor Ford allowed Mayor For the Day, Ford Mullen to list his requested items of potential legislation. Ford Mullen read off the names of the AB Elementary students that have art displayed in the City Hall lobby and Commission Chamber. Mayor Ford presented a certificate to Ford Mullen (which is attached hereto and made part of this Official Record as Attachment A) and took a picture at the podium. 1-22-24 Attachment A PUBLIC COMMENT Page 1 of 7 Agenda Item #1.A. 12 Feb 2024 Page 29 of 127 Regular City Commission January 22, 2024 Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. CC Bartle called each speaker to the podium. Ellen Glasser mentioned that the Town hall was a great forum, thanked CM Killingsworth for starting the process to get speed tables on Main Street, coincided with comments made at the Town Hall regarding committee liaisons, expressed budget concerns, and spoke about impervious surfaces. Jane Stevens spoke about committee liaisons. Stephen Fouraker thanked the Mayor For a Day and expressed opinions on committee liaisons. Heather Markaj spoke on behalf of ESC and their revision requests for Chapter 23. Susanne Barker expressed appreciation for PCDD Askew and addressed committee liaison concerns. Lenny Jevic thanked the Commission for moving forward with the purchase of the property at 100 West 1st Street and made suggestions for the use of the property. Brinkley Harrell made suggestions for the January 8, 2024 Commission meeting minutes and spoke about committee liaisons. Amy Rose expressed support for the purchase of 100 West 1st Street, spoke about committee liaisons and, the Town Hall meeting. 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Feb. - Apr. 2024) CM Killingsworth reported on this item as detailed in the agenda packet. MOTION: Accept 90-Calendar as amended. Motion: Candace Kelly Second: Jessica Ring Curtis Ford For Bruce Bole For Candace Kelly (Moved By) For Jessica Ring (Seconded By) For Motion passed 4 to 0. 3.B. Additional Updates Page 2 of 7 Agenda Item #1.A. 12 Feb 2024 Page 30 of 127 Regular City Commission January 22, 2024 CM Killingsworth provided the following updates:  The Dora Street contract was terminated due to contamination findings in the environmental phase two site assessment. He shared that if it can be cleaned, he would allow the Commission to indicate if they would like to proceed with a new contract.  The 100 West 1st Street property environmental phase one site assessment and building inspection have been completed however, the City does not have the reports yet. He mentioned that two appraisers are underway and that they are working with the prior seller's heirs to get the title corrected.  The 0 Mayport Road property went out for RFP and the bidder has put forth a bid of $10,000. He asked the Commission if they would like to accept the $10,000 or if they would like for him to negotiate a different price. Commissioner Kelly asked about an offer to Hanna Park. CM Killingsworth informed that the property is surrounded on all sides by one property owner and that the property only abuts one property. Commissioner Ring inquired about fines owed to the City. CM Killingsworth informed that he could find out. Mayor Ford inquired about the value of the property and expressed that he wouldn't be interested in selling the property for $11,000. Commissioner Ring expressed that she would like to hear about the fines owed to the City and asked if there would be walkability from the property to Hanna Park. CM Killingsworth confirmed that there wouldn't be any walkability and that the private property would have to be traversed in order to get to it. Mayor Ford requested a visual; CM Killingsworth explained that the property appears to be landlocked according the the property appraiser maps. The Commission directed CM Killingsworth to find out how much is owed in fines and to not sell below $11,000. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Ring  Expressed that she would like ESC's updates to be placed under committee reports on the agenda.  Mentioned that adding a goal for the marsh side was discussed at the Town Hall meeting.  Spoke about her vision for the 100 W 1st Street property.  Discussed her understanding of committee liaisons. Commissioner Bole  Expressed that he has done research on liability and has a goal have this done before the splash pad is completed.  Addressed comments regarding committee liaisons.  Suggested bringing a checklist to meetings on where the City is with projects. Commissioner Kelly  Shared that she has conducted research on potential uses of the 100 West 1st Street property.  Expressed opinions on committee liaisons.  Spoke about the Arbor Day celebration. Mayor Ford  Requested that liability insurance be placed on the next agenda.  Mentioned that the marsh front needs to be a focus. Page 3 of 7 Agenda Item #1.A. 12 Feb 2024 Page 31 of 127 Regular City Commission January 22, 2024  Shared that he would be meeting with the CM to discuss committee communication with the Commission. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 24-04 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING AND ACCEPTING THE TEMPORARY CONSTRUCTION EASEMENT AGREEMENT FROM ST. JOHN THE BAPTIST PARISH FOR TEMPORARY NON-EXCLUSIVE EASEMENT FOR CONSTRUCTION AND RELATED PURPOSES, SUBJECT TO THE RESPECTIVE TERMS IN THE EASEMENT AGREEMENT; AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. CM Killingsworth reported as detailed in the agenda. MOTION: Approve Resolution No. 24-04. Motion: Bruce Bole Second: Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 4 to 0. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. Page 4 of 7 Agenda Item #1.A. 12 Feb 2024 Page 32 of 127 Regular City Commission January 22, 2024 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole  Expressed that a difference can be made in his district. Commissioner Ring  Agreed with Commissioner Bole's comments. CM Killingsworth  Mentioned that he has scheduled the chair of the stop committee to attend the next meeting. He shared that there is a schedule in place through October of 2025 to have a committee chair come and present at commission meetings. 13. ADJOURNMENT The meeting adjourned at 7:29 PM. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved:________________ Page 5 of 7 Agenda Item #1.A. 12 Feb 2024 Page 33 of 127 Page 6 of 7 Agenda Item #1.A. 12 Feb 2024 Page 34 of 127 Attachment A to 1-22-24 MinutesPage 7 of 7 Agenda Item #1.A.12 Feb 2024 Page 35 of 127 Page 36 of 127 Commission Workshop January 22, 2024 MINUTES Commission Workshop Meeting Monday, January 22, 2024 - 5:30 PM City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor Bruce Bole, Commissioner - Seat 2 (District 1308) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Absent: Michael Waters, Commissioner - Seat 3 (District 1307) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) Amanda Askew, Planning & Community Development Dir. (PCDD) Brian Broedell, Principal Planner & Environmental Coordinator CALL TO ORDER 1. TOPICS A. Comprehensive Plan Update Link to Comp Plan redline 1.17.24 PCDD Askew explained that the next formal step in this process will be to present a redlined version to the Community Development Board (CDB), as the recommending body, to take a vote and then it will go before the Commission as an ordinance that will require two public hearings. She informed that there will be additional opportunities to provide feedback and gather public input. She explained that stormwater regulations and impervious are controversial and staff is recommending taking those elements out and revisiting them at a later time to allow additional experts to take a deeper dive. PCDD Askew presented as detailed in the agenda packet. Commissioner Kelly requested that the AB Elementary school park be added to the Parks Master Plan, being that the City pays for equipment and landscaping. Commissioner Bole inquired about the commmunity-park ratio. PCDD Askew explained that the State has specific requirements for communities that experience extreme growth. As it pertains to the requirements, she explained that baseball and softball could use some work. Page 1 of 9 Agenda Item #1.B. 12 Feb 2024 Page 37 of 127 Commission Workshop January 22, 2024 Commissioner Ring asked for an explanation of the buffers in the wetland. PCDD read the existing policy and explained that staff is proposing that jurisdictional wetlands be added as this will help make the policy more specific and easier to understand, regarding that the buffer is 50 feet (ft) between the upland buffer and the jurisdictional waterlands. She explained the purpose of the buffer and informed that the State and federal government have a wetlands map, created by environmental engineers. Mayor Ford explained his understanding of jurisdictional and asked if this policy is a global application to individually-owned lots for development. He asked if the St. Johns River Water Management District (the District) has recommended 50 ft buffers, PCDD Askew answered yes. Mayor Ford expressed that he would like to hear more from environmentalist or the District themselves before signing off on the final updates. He expressed that before voting he would like to look at the impact on development of acreage and building on existing lots. Commissioner Bole inquired about high tide. PCDD Askew explained that the buffer is not measured from the tide but rather, it's determined by the soil type. Commissioner Ring asked what specific things staff are looking to allow or not allow in Section 24-271. Brian Broedell, Principal Planner & Environmental Coordinator, briefly explained the wetland regulations for the Comprehensive Plan and Chapter 24. He described that staff is proposing, instead of just along tributaries connected to the intercostal waterway, that 50 ft buffers be required for all jurisdictional wetlands while still leaving in the exemption for lots platted before 2002. Mayor Ford provided further input on this topic and expressed that he would like to look at maps of the City's wetlands. Commissioner Kelly asked if there was a way to include a commitment to resiliency and sea level rise as it relates to improving property, in the section on conservation and coastal management. PCDD Askew informed that staff can strengthen the language currently in this section. B. Chapter 24 (Land Development Regulations) Update Link to Redline Chapter 24 (1.17.24) impervious and turf language removed PCDD Askew presented and explained proposed changes as detailed in the agenda packet. Commissioner Bole asked how many email addresses the City has on file when it comes to getting the word out. DCM Hogencamp answered that there are 9,000 or so and that he would try to give the Commission a report answering that question. Commissioner Ring inquired about budgeting for mailers. PCDD Askew informed that on average they're around $4,000 each time the City wants to make a change. She explained that mailers have been placed in the budget however, has not been spent yet because changes were not ready to be presented to the Commission. She explained that Page 2 of 9 Agenda Item #1.B. 12 Feb 2024 Page 38 of 127 Commission Workshop January 22, 2024 the funds go back into the general fund if they're not spent. PCDD Askew explained various requirements for notifying by signage. Mayor Ford asked about changes in the minimum home size. PCDD Askew informed that staff is looking to reduce the sizes because it's less of an environmental footprint on the property, more affordable, and allows for more flexibility when designing. Mayor Ford expressed concerns about property values. PCDD Askew reiterated that staff is proposing to allow smaller houses to be built. Mayor Ford inquired about the analysis of the proposed changes. PCDD Askew expressed that staff typically looks at the industry standards, the American Planning Association, and cities of similar sizes. Commissioner Ring asked for an explanation of changes to Section 24-65A. PCDD Askew shared that staff would like to add clarity to the items a user could ask a variance on as well as more of the language in this Section. PCDD Askew explained further changes that staff would be proposing in this Section. Commissioner Ring inquired about minimum lot size. PCDD Askew expressed that staff is proposing to delete a large portion of the Code regarding minimum sizes and that they aren't proposing any other minimum sizes. PCDD Askew explained further changes staff would like to make. Commissioner Kelly asked what a temporary pod is; PCDD Askew explained that these are temporary storage units that are delivered to a person's home. PCDD Askew discussed minor changes that staff would like to make to Chapter 23. Commissioner Ring asked if there were openings on CBD; PCDD Askew answered yes. 2. PUBLIC COMMENT Ellen Glasser spoke about impervious surface ratios and provided a handout to the Commission (which is attached hereto and made part of this Official Record as Attachment A). 1-22-24 Attachment A ADJOURNMENT The meeting adjourned at 6:24 p.m. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved:________________ Page 3 of 9 Agenda Item #1.B. 12 Feb 2024 Page 39 of 127 Page 4 of 9 Agenda Item #1.B. 12 Feb 2024 Page 40 of 127 Attachment A to 1-22-24 Minutes Page 5 of 9 Agenda Item #1.B. 12 Feb 2024 Page 41 of 127 Attachment A to 1-22-24 Minutes Page 6 of 9 Agenda Item #1.B. 12 Feb 2024 Page 42 of 127 Attachment A to 1-22-24 Minutes Page 7 of 9 Agenda Item #1.B. 12 Feb 2024 Page 43 of 127 Attachment A to 1-22-24 Minutes Page 8 of 9 Agenda Item #1.B. 12 Feb 2024 Page 44 of 127 Attachment A to 1-22-24 Minutes Page 9 of 9 Agenda Item #1.B. 12 Feb 2024 Page 45 of 127 Page 46 of 127 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Approve the 90-Day Calendar for February April 2024 ATTACHMENT:1)Mayor and Commission 90-Day Calendar (February April 2024) AGENDA ITEM:90-Day Calendar for the Mayor and Commission SUBMITTED BY:Yvonne Calverley,Executive Assistant to the City Manager TODAY’S DATE:January 24,2024 MEETING DATE:February 12,2024 BACKGROUND:The 90-day calendar is included on the agenda for the purpose of setting meeting dates and determining the location,time and whether to videotape special meetings and workshops.The rolling 90-day calendar will be revised after receiving input from City staff and the Commission,and will be included in each agenda for consideration. NOTES:N/A BUDGET:None REVIEWED BY CITY MANAGER: Agenda Item #3.A. 12 Feb 2024 Page 47 of 127 24 w r ‘. 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QZ<mO><E an .n zocsooqoorr Joann uu:mS< m ><$::<m><n:~E><QmmD_.E.><ommzom;>iommse><DZO_>_><oz:m Ema ootm?aoonsm xoao?mom canbmmnm??msm mmmm anc 355800moem 9 .2“ Enw oo§EEoO BegumHQLMJU «N an91» 92£035.50 §:.uE:o:>:m 5 ame0225800 _§.:o:Eo:>cm an2Wm 92oo???oonsm mod. 2 om mm ea c @283 omma 8 ea c 958$oum< mm 653 >>-oo.:5 amone @5022 soimnb?oo NN ? 8_om-oo>:C amone wquo?z aoi???ov Eomvmxwb ow?mmmonoaom 2:mome?mo Otwmzommsmd ca NI Em ow. wovT.m—\/HEo?cmm wN 25$zamsm. an NI Ed o_ “.3234 ?occmm 95 222;: Em NI Em OH uoxwdz wants 4. an o toocov mbiawaom Gram:wmm3: Ea NI Sn 3 $vtmE uqoscmm Agenda Item #3.A.12 Feb 2024 Page 50 of 127 QQH CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.24-05 approving two vehicles as surplus and authorizing the purchase of two new 2024 GMC Sierra 1500 Crew Cab work trucks for the Public Works Department SUBMITTED BY:Scott Williams,Public Works Director TODAY’S DATE:February 6,2024 MEETING DATE:February 12,2024 BACKGROUND:Public Works has requested two vehicles to be classi?ed as surplus.The ?rst vehicle,a 2003 Ford F450 (P-37),is no longer working and has been removed from service.Alan Jay Fleet Sales has offered $3,000.00 for trade-in value.The second vehicle,a 2013 Ford Transit Connect Van (PW—58),has signi?cant rust damage and the frame has started to crack.This vehicle has been rendered obsolete since a previously purchased vehicle has replaced this Van.Alan Jay Fleet Sales has offered $5,000.00 for trade-in value. The FY23-24 budget for Public Works contains funding for two new trucks for the Parks Division and the Building Maintenance Division.Staff has received a quote from Alan Jay Fleet Sales,and intends to purchase the following per Quote 50759-1:two (2)2024 GMC Sierra 1500 Crew Cab work trucks through Sourcewell’s (formerly NJ PA)Contract #2024 091521-NAF &060920-NAF in the amount of $46,979.00 per truck. The City received $8,000.00 as trade-in credits for two above referenced vehicles,for a total amount of $85,958.00 for both new vehicles. BUDGET:The Parks &Recreation account 001-6020-572-6401(Motor Vehicles)has $42,979.00,and the Building Maintenance account 001-1012-519-6401 (Motor Vehicles)has $42,979.00. RECOMMENDATION:Approve two existing vehicles as surplus and authorize the City Manager_to approve a purchase order in the amount of $85,958.00 to Alan Jay Fleet Sales for the above referenced vehicles. ATTACHMENT(S):Resolution No.24-05 Capital Asset Disposal Request Form for 2003 Ford F450 (P-37) Capital Asset Disposal Request Form for 2013 Ford Transit Connect Van (PW-58) Quote50759-l from Alan Jay Fleet Sales dated 12/09/2023 CITY MANAGER: Agenda Item #8.A. 12 Feb 2024 Page 51 of 127 RESOLUTION NO.24-05 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING TWO VEHICLES AS SURPLUS AND AUTHORIZING THE PUBLIC WORK DEPARTMENT TO PURCHASE TWO NEW TRUCKS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Public Works Department currently has a 2003 Ford F450 (P-37)that is no longer working and has been removed from service and a 2013 Ford Transit Connect Van (PW- 58)that has signi?cant rust damage and a cracked frame;and WHEREAS,Public Works requests these two vehicles be deemed as surplus to be used for trade in value towards the purchase of two new vehicles;and WHEREAS,the FY23-24 budget for Public Works contains funding for one new truck for the Parks Division and one for the Building Maintenance Division;and WHEREAS,the price quoted from Alan Jay Fleet Sales through Sourcewell’s (formerly NJPA)Contract #2024 091521-NAF &060920-NAF for two new 2024 Sierra 1500 Crew Cab work trucks is $46,979.00 per truck,and WHEREAS,Alan Jay Fleet Sales has given the City of Atlantic Beach a trade-in credit of $8,000.00 for the two above referenced vehicles;and WHEREAS,the total cost of the two new vehicles will be $85,958.00;and WHEREAS,there is $42,979.00 funded for each truck in each of the Motor Vehicle accounts for the Parks Division and Building Maintenance Division. NOW THEREFORE,be it resolvedby the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby approvesthe request to deem the 2003 Ford F450 (P-37)and the 2013 Ford Transit Connect Van (PW—58)as surplus;and SECTION 2.The City Commission hereby authorizes Public Works to enter a requisition for two new 2024 GMC Sierra 1500 Crew Cab work trucks as quoted by Alan Jay Fleet Sales;and Resolution 24-05 Page 1 of 2 Agenda Item #8.A. 12 Feb 2024 Page 52 of 127 SECTION 3.The City Commission hereby authorizes the City Manager to approve a purchase order to Alan Jay Fleet Sales in the amount of $85,958.00 for the two trucks. SECTION 4.This Resolution shalltake effect immediately upon its passage andadoption. PASSEDAND ADOPTED by the City of Atlantic Beach,this 12”‘day of February,2024. Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Resolution 24-05 Page 2 of 2 Curtis Ford,Mayor Attest: Agenda Item #8.A. 12 Feb 2024 Page 53 of 127 lD(D(D vehicle VIN N° City of Atlantic Beach Captial Asset Disposal Request Form Date of Request:1 1 Serial No. XD3014 Parks Location:Public Works Amound Sold For/Trade In Date Entered into System: Disposition Method: Online Auction/Sold Cannibalized Donated Destro ed Traded In Transferred Entered By: Date: Date: Date: Date: Date: Date: Reason for Dis osal Re uest:Form Com leted B : Not Working &Matthew KrugBeondReair Not Working - Needs Re air Workin -Obsolete X Workin -Good Workin -Fair Finance Department Use Only: Date Sent to Commission: Description of Item Including justification for disposal request: 2013 Ford Transit Connect Van 29,418 Miles.Significant rust on frame as well as slight crack starting on frame.Purchase of new building maintenance van has rendered this obsolete.Received $5,000.00 trade in value from Alan Jay Chevrolet. Approved:Denied: Current Book Value Asset Tag #: Department: Agenda Item #8.A. 12 Feb 2024 Page 54 of 127 Agenda Item #8.A.12 Feb 2024 Page 55 of 127 H.z<zE2_<z 3.35» XKO .m1 Agenda Item #8.A.12 Feb 2024 Page 56 of 127 Agenda Item #8.A.12 Feb 2024 Page 57 of 127 6z<z&z§z uz§_2_ mg30 Agenda Item #8.A.12 Feb 2024 Page 58 of 127 : “ox? Emmémmxma? E4_, .00 ...,6S ,.<-~:.o$TmE¢ ._,___,;___.__,______________.__._Ez_E_:_=_‘__§g E39 2<mm._oZ2 :2225.;#=E,:=z§3 as 2.:.5 Swim2.2525 E5 35>gs:33$:§§§<:1:22828 E2:2: 38_§.3§a;2 38 $33 £3: £2 2&9 2.3. me:am mS?.m§u,o.$E: E;:3 2&2.E;38 ESE w.v_“E36 E: Agenda Item #8.A.12 Feb 2024 Page 59 of 127 Agenda Item #8.A.12 Feb 2024 Page 60 of 127 Agenda Item #8.A.12 Feb 2024 Page 61 of 127 IDIDID vehicle VIN N° City of Atlantic Beach Captial Asset Disposal Request Form Date of Request:1 1 Serial No. 221111 Department:Streets Location:ic Works Description of Item Including justification for disposal request: 2003 Ford F450 with last documented mileage of 111,555 on 11/9/2023.Dash cluster does not work and truck was removed from service on 11/10/2023.Signi?cant body and undercarriage rust.Dash cluster is obsolete and would be an expensive replacement. Received $3.000.00 trade in value from Alan Jay Chevrolet. Approved: Amound Sold For/Trade In Date Entered into System: Denied: Disposition Method: Online Auction/Sold Cannibalized Donated Destro ed Traded In Transferred Entered By‘ Date: Date: Date: Date: Date: Date: Finance Department Use Only: Date Sent to Commission: Reason for Dis osal Re uest:Form Com leted B “°“"’°"“”9 8‘Matthew KrugBeondReair Not Working -XNeedsRepair Workin -Obsolete Workin -Good Workin -Fair Current Book Value Asset Tag #: Agenda Item #8.A. 12 Feb 2024 Page 62 of 127 **vT_O\5uO..._.3m:_usmmtmzt.OHOCm.u.mm_n_**._omv:o>>_mmco_oc.3.u.:_u:mE,>mNo~\oH\HHcomu_>_mm.6 So cmv_Bmm>>v_uE._..m~oN\m\Scommma?m_mmmm__E_omEmE:uo_o ..mm._ omiU_on_ Agenda Item #8.A.12 Feb 2024 Page 63 of 127 N.u-._r<>>—2~.:vb ux.=:s L._H=._._113).5:4!. 4 Agenda Item #8.A.12 Feb 2024 Page 64 of 127 Agenda Item #8.A.12 Feb 2024 Page 65 of 127 Agenda Item #8.A.12 Feb 2024 Page 66 of 127 000.u SEE 20..nu/RMPH Agenda Item #8.A.12 Feb 2024 Page 67 of 127 .§...¢8:4mE». .13 In ».v.,~_m . .5 _. :33 :§____.., E__=___g_,_,_,_§:§W,........2................. s%._”_w._..”........“.._§.......E...3 asE ..E..2 E5... .89 1......._.ms§P, o m..>.__§3_.._..§..,....... :.5_2au...352 ea. D5224:E57 E23; Agenda Item #8.A.12 Feb 2024 Page 68 of 127 Agenda Item #8.A. 12 Feb 2024 Page 69 of 127 mxmoz,o?maa L Agenda Item #8.A.12 Feb 2024 Page 70 of 127 Agenda Item #8.A.12 Feb 2024 Page 71 of 127 Qé??£.€!C "‘ Call Usfirst,for all ofyour Fleet Automotive,&Light Truck needs.Quote PHONE (300)ALANJAY (252-6529)DIRECT 863-385-9610 wvvw.ALANJAY.coM 50759.1 MOBILE 904-838-4999 P.O.BOX 9200 FAX 863-402-4221 Sebring,FL 33871-9200 °“'G'”“,‘§,‘;j§§§3°‘TEQUICK QUOTE SHEET REQUESTING AGENCY ATLANTIC BEACH CITY OF CONTACT PERSON MATT KRUG EMAIL PHONE 904-463-5792 MOBILE FAX SOURCEWELL (FORMERLY NJPA)CONTRACT #2024 091521-NAF &06 WWW- NHIIOTIEIAUIOFIGGIGTOUP -60mMODELTC105431SA MSRP $43,400.00 2024 GMC SIERRA 1500 CREW CAB 2WD 5.5'BED WORK TRUCK 147" wa NJPA PRICE 42 109.00 **All vehicles willbe ordered white w/darkest interior unless clearly stated otherwise on purchase order. FACTORYOPTIONS DESCRIPTION Summit White $0.00 $0.00 $0.00 $0.00 CONTRACTOPTIONS $245.00 MHT Transmission,10-speed automatic,(Column shifter)electronically controlled $0.00 FE9 G80 GU5 UF2 fcargiof/3irea1V|:ig>l1_tin_g‘____________________________________________________________________________________________________ W 50.00 '‘t,fr t $0.00 NEW—TAG-CITY New CITYtag Includes temp tag &two way overnight shipping for signature.$245.00 NJPA__ATLANT|CBEACH,cnv OF_50759_Quote_1.PDF Page 1 of 3 Jet Black,Vinyl seat trim Rear axle 3 23 ratio Trailering Package DESCRIPTIOCONTRACTOPTIONS Hitch Guidance Glass,deep—tinted $0.00 Mailing Address Awarded Contract REVISED QUOTE DATE 12/9/2023 CUSTOMER ID f::«p_m:ewe|| 5.5‘BED Corporate 12003U.S.27 South 0””9Sebring,FL 33370 Formerly NJP Sourcewei Agenda Item #8.A. 12 Feb 2024 Page 72 of 127 4}-‘LIE,’§ALE§ Formerly HJPA Comments VEH|CLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER '’IWant to be Zaur Fleet Provider" lappreciate the opportunity to submit this quotation.Please review it carefully.If there are any errors or changes,please feel free to contact me at any time. lam always happy to be of assistance. TOTAL COST LESSTRADE|N(S)QTY 2 $85,958.00 SOURCEWELL (FORMERLY NJPA)CONTRACT #2024 091521-NAF &06 www-Nationa|AutoF|eetGroup-com TRADEIN IOTAL QQSI NJPA_ATLANT|C BEACH,CITYOF_SO759_Quote 1.PDF Page 3 of 3 ORDERED UNITVIN:[VIN NA],[VIN NA ($3,000.00) ($5,000.00) Estimated Annual payments for 60 months paid in advance:$8,729.69 Extended:$17,459.39 Munici al finance for an essential use vehicle,re uires lender a roval WAC. If Contract Agenda Item #8.A. 12 Feb 2024 Page 73 of 127 CODE TC10543 1SA 5H1 AKO AZ3 C49 C5H MODEL [Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro OPTIONS Pro Preferred Equipment Group Key equipment,two additional key fobs Glass,deep-tinted Seats,front 40/20/40 split-bench Defogger,rear—windowelectric Inc. GVWR,6900 lbs.(3130 kg)$0.00 This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices, speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region. Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's input is subject to the accuracy of the input provided. Data Version:20320.Data Updated:Aug 29,2023 6:52:00 PM PDT Aug 30,2023 Page 2 MSRP $43,400.00 $0.00 $45.00 $0.00 |nterior:Jet Black,Vinyl seat trim Exterior 1:Summit White Exterior 2:No color has been selected. Engine,5.3L EcoTec3 V8 Transmission,10—speed automatic,(Column shifter)electronically controlled [Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro MSRP:$43,400.00 Note:Photo may not represent exact vehicle or selected equipment. Window Sticker Inc. OPTIONS SUMMARY Alan Jay Fleet Ashlee Wilson |863-402-4234 |ashlee.wi|son@a|anjay.com Vehicle:[Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete) Agenda Item #8.A. 12 Feb 2024 Page 74 of 127 Alan Jay Fleet Ashlee Wilson |863-402-4234 |ash|ee.wi|son@aIanjay.com Vehicle:[Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete) FUEL ECONOMY Est City:16 MPG This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices, speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region. Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparers input is subject to the accuracy of the input provided. Data Version:20320.Data Updated:Aug 29.2023 6:52:00 PM PDT Aug 30,2023 Page 3 CTT DLF FE9 G80 GAZ GU5 H2G IOR JL1 K34 KC4 KNP KW7 L84 MHT PCI QBN QBR QT5 RD6 RVQ UF2 VK3 Z82 Hitch Guidance Mirrors,outside heated power-adjustable Emissions,Federal requirements Auto—|ockingrear differential Summit White Rear axle,3.23 ratio Jet Black,Vinyl seat trim Audio system,GMC Infotainment System with 7"diagonal color touch-screen,AM/FM stereo Trailer brake controller,integrated Cruise control,steering wheel-mounted Cooling,external engine oil cooler Cooling,auxiliary external transmission oil cooler Alternator,170 amps Engine,5.3L EcoTec3 V8 Transmission,10—speed automatic,(Column shifter)electronically controlled Convenience Package Tires,255/70R17 all-season.blackwall Tire.spare 255/70R17 all-season,blackwall Tailgate,gate function manual with EZ Lift Wheels,17"x 8"(43.2 cm x 20.3 cm)painted steel,Silver LPO,Black tubular assist steps,6"rectangular LED Cargo Area Lighting License plate kit,front Trailering Package SUBTOTAL Adjustments Total Destination Charge TOTAL PRICE Inc. Inc. Inc. Inc. Inc. Inc. inc. Inc. Inc. Inc. $0.00 $395.00 $0.00 $0.00 $0.00 $275.00 $1,595.00 $1 .070.oo $0.00 $0.00 $0.00 $850.00 $0.00 $395.00 $48,025.00 $0.00 $1,995.00 $50,020.00 Agenda Item #8.A. 12 Feb 2024 Page 75 of 127 This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices, speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region. Perfonnance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's input is subject to the accuracy of the input provided. Dana Version:20320.Data Updated:Aug 29,2023 6:52:00 PM PDT. Aug 30,2023 Page 4 Alan Jay Fleet Ashlee Wilson |863-402-4234 |ashlee.wi|son@a|anjay.com Vehicle:[Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete) Est Highway:21 MPG Est Highway Cruising Range:504.00 m Agenda Item #8.A. 12 Feb 2024 Page 76 of 127 Alan Jay Fleet Ashlee Wilson |863-402-4234 |ashlee.wilson@a|anjay.com Vehicle:[Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete) GMC Pro Safety includes (UEU)Fowvard Collision Alert,(UE4)Following Distance Indicator,(UKJ)Front Pedestrian Braking,(TQ5)|nte||iBeam,(UHX)Lane Keep Assist with Lane Departure Warning,and (UHY) Automatic Emergency Braking (Includes (T8Z)Buckle to Drive.) Pickup bed (Deleted when (ZW9)pickup bed delete is ordered on Regular Cab models.) Engine,TurboMax (310 hp [231 k\/\/]@ 5600 rpm,430 lb-ftof torque [583 Nm]@ 3000 rpm)(Not available with (WU)Snow Plow Prep Package,(ZW9)pickup bed delete,(KC4)external engine oil cooler or (X31)X31 Off- Road Package.Includes (KW5)220—ampalternator.)(STD) Transmission,8-speed automatic,(Column shifter)electronically controlled with overdrive and tow/haul mode. Includes Cruise Grade Braking and Powertrain Grade Braking (Standard and only available with (L3B) TurboMax engine.)(STD) Rear axle,3.42 ratio (Included and only available with (L3B)TurboMax engine.) GVWR,6800 lbs.(3084 kg)(Requires Crew Cab 2WD and (L3B)TurboMax engine.Requires Double Cab 2WD model with (L3B)TurboMax engine or with (L84)5.3L EcoTec3 V8 engine.Requires Regular Cab 4WD TK10703 or 2WD TC10903 model a with (L3B)TurboMax engine or (L84)5.3L EcoTec3 V8.)(STD) Push Button Start Automatic Stop/Start (Not available with (FHS)E85 FlexFuel capability.) Suspension Package,Standard Rear wheel drive Battery,heavy-duty 730 cold-cranking amps/80 Amp-hr,maintenance-free with rundown protection and retained accessory power (Included and only available with (L84)5.3L EcoTec3 V8 engine or (L3B)TurboMax engine.) Frame,fully-boxed,hydroformed front section Cargo tie downs (12),?xed Steering,Electric Power Steering (EPS)assist,rack-and-pinion Brakes,4-wheel antilock,4-wheel disc with DURALIFE rotors Capless Fuel Fill Exhaust,single outlet Exhaust,aluminized stainless-steel muf?er and tailpipe Wheels,17"x 8"(43.2 cm x 20.3 cm)painted steel,Silver (STD) Tires,255/70R17 all-season,biackwall (STD) Tire,spare 255/70R17 all-season,blackwall (Included with (QBN)255/70R17 all-season,blackwall tires.)(STD) This document contains infonnation considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices, speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required bylaw or vary by manufacturer or region. Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparers input is subject to the accuracy of the input provided. Data Version:20320.Data Updated:Aug 29,2023 6:52:00 PM PDT Aug 30,2023 Page Exterior Standard Equipment Mechanical Package Agenda Item #8.A. 12 Feb 2024 Page 77 of 127 Alan Jay Fleet Ashlee Wilson |863-402-4234 |ash|ee.wi|son@a|anjay.com Vehicle:[Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete) Wheel,17"X 8"(43.2 cm x 20.3 cm)full-size,steel spare Tire carrier lock keyed cylinder lock that utilizes same key as ignition and door (Deleted with (ZW9)pickup bed delete.) Bumper,front chrome lower (Requires (VJH)rear chrome bumper and (E63)pickup bed.Required with (PQA) 1SA Safety Plus Package on 1SA unless ordered with (WBP)Graphite Edition.) Bumper,rear chrome with bumper CornerSteps (Requires (V46)front chrome bumper and (E63)pickup bed.) CornerStep,rear bumper Grille (Chrome header with flat black grille insert bars) Headlamps.LED projectors with Fade-on/Fade-off animation,LED turn signals and Daytime Running Lamps |nte||iBeam,automatic high beam on/off (Included and only available with (PDI)GMC Pro Safety.) Taillamps,LED LED signature taillight and Fade-on/Fade-off animation,incandescent stop,turn and reverse light Mirrors,outside manual,Black (Not available on Regular Cab models.) Glass,solar absorbing,tinted Lamps,cargo area,cab mounted integrated with center high mount stop lamp,with switch in bank on left side of steering wheel Tailgate,standard (Deleted with (ZW9)pickup bed delete.) Tailgate,gate function manual,no lift assist (Deleted with (ZW9)pickup bed delete or (QK2)GMC MultiPro Tailgate.) Tailgate and bed rail protection caps,top Tailgate,locking utilizes same key as ignition and door (Deleted with (ZW9)pickup bed delete or (QK2)GMC MultiPro Tailgate.) Door handles,Black grained Audio system,GMC Infotainment System with 7"diagonal color touch—screen,AM/FM stereo with seek-and- scan and digital clock,includes Bluetooth streaming audio for music and select phones;featuring wireless Android Auto and Apple CarPlay capability for compatible phones (STD) Audio system feature,6-speaker system (Requires Crew Cab or Double Cab model.) Bluetooth for phone connectivity to vehicle infotainment system Wireless,Apple CarP|ay /Wireless Android Auto Wi—FiHotspot capable (Terms and limitations apply.See onstar.com or dealer for details.) Seats,front 40/20/40 split-bench with covered armrest storage and under-seat storage (lockable)(STD) This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices, speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region. Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparers input is subject to the accuracy of the input provided. Data Version:20320.Date Updated:Aug 29,2023 6:52:00 PM PDT. Aug 30,2023 Page 6 Interior Entertainment Exterior Agenda Item #8.A. 12 Feb 2024 Page 78 of 127 This document contains infonnation considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices, speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region. Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparers input is subject to the accuracy of the input provided. Data Version:20320.Data Updated:Aug 29,2023 6:52:00 PM PDT. Aug 30.2023 Page 7 Vehicle:[Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete) Seat trim,Vinyl Seat adjuster,driver 4-way manual Seat adjuster,passenger 4-way manual Seat,rear 60/40 folding bench (folds up),3-passenger (includes child seat top tether anchor)(Not available with Regular Cab model.) Floor covering,rubberized-vinyl (Not available with LPO ?oor liners.) Steering column,Tilt—Whee|,manual with wheel locking security feature Steering wheel,urethane Instrument cluster,6—gauge cluster featuring speedometer,fuel level,engine temperature.tachometer,voltage and oil pressure Driver information Center,3.5"diagonal monochromatic display Compass,located in instrument cluster Exterior Temperature Display,located in radio display Brake lining wear indicator Windows,power front,drivers express up/down Window,power front,passenger express down Windows,power rear,express down (Not available on Regular Cab models.) Door locks,power Remote Keyless Entry USB Ports,2,Charge/Data ports located on instrument panel Power outlet,front auxiliary,12-volt Air conditioning,single-zone manual Air vents,rear (Not available with Regular Cab model.) Mirror,inside rearview.manual tilt Assist handles front A—pi||armounted for driver and passenger,rear B—pi||armounted GMC Connected Access capable (Subject to terms.See onstar.oomordealer for details.) Automatic Emergency Braking (Included and only available with (PDI)GMC Pro Safety.) Safety-Interior Alan Jay Fleet Ashlee Wilson |863-402-4234 |ashlee.wilson@a|anjay.com Interior Agenda Item #8.A. 12 Feb 2024 Page 79 of 127 This document contains infonnation considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices, speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region. Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's input is subject to the accuracy of the input provided. Data Version:20320.Data Updated:Aug 29,2023 6:52:00 PM PDT Aug 30,2023 Page 8 Alan Jay Fleet Ashlee Wilson |863-402-4234 I ash|ee.wi|son@a|anjay.com Vehicle:[Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro ( Safety-Mechanical Safety-Exterior Complete ) Airbags,Dua|—stagefrontal airbags for driver and front outboard passenger;Seat-mounted side-impact airbags for driver and front outboard passenger;Head-curtainairbags for front and rearoutboard seating positions; Includes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat belts and child restraints.Children are safer when properly secured in a rear seat in the appropriate child restraint.See the Owner's Manual for more information.) OnStar and GMC Connected Services capable (Terms and limitations apply.See onstar.com or dealer for details.) HD Rear Vision Camera (Not available with (ZW9)pickup bed delete.) Following Distance Indicator (included and only available with (PDI)GMC Pro Safety.) Fon/vard Collision Alert (included and only available with (PDI)GMC Pro Safety.) Lane Keep Assist with Lane Departure Warning (included and only available with (PDI)GMC Pro Safety.) Seat Belt Adjustable Guide Loops,front row only (Included and only available with Crew Cab or Double Cab models.) Buckle to Drive (Included and only available with (PDI)GMC Pro Safety.) Tire Pressure Monitor System.auto learn includes Tire Fill Alert (does not apply to spare tire) Rear Seat Reminder (Requires Crew Cab or Double Cab model.) Rear seat belt warning (Requires Crew Cab or Double Cab model.) 3 Years of 0nStar Remote Access.The 0nStar Remote Access Plan gives you simplified remote control of your properly equipped vehicle and unlocks a variety of great features in your myGMC mobile app.See dealer for details.(OnStar Remote Access Plan does not include emergency or security services.Fleet customers will get Fleet Remote Access through OnStar Vehicle insights.See onstar.com for details and limitations.Available on select Apple and Android devices.Service availability,features and functionality vary by vehicle,device,and the plan you are enrolled in.Terms apply.Device data connection required.) Front Pedestrian Braking (Included and only available with (PDI)GMC Pro Safety.) StabiliTrak,stability control system with Proactive Roll Avoidance and traction control,includes electronic trailer sway control and hill start assist Daytime Running Lamps.LED signature lighting Safety-Interior Agenda Item #8.A. 12 Feb 2024 Page 80 of 127 This document contains infonnation considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices, speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region. Perfonnance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparers input is subject to the accuracy of the input provided. Data Version:20320.Data Updated:Aug 29,2023 6:52:00 PM PDT. Aug 30.2023 Page 9 Alan Jay Fleet Ashlee Wilson |863-402-4234 |ash|ee.wilson@a|anjay.com Vehicle:[Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete) Warranty Note:<<<Preliminary 2024 Warranty >>> Basic Years:3 Basic Miles/km:36,000 Drivetrain Years:5 Drivetrain Miles/km:60,000 Drivetrain Note:Sierra TurboMax:5 Years/100,000 Miles;HD Duramax Diesel:5 Years/100,000 Miles; Qualified Fleet Purchases:5 Years/100,000 Miles Corrosion Years (Rust-Through):6 Corrosion Years:3 Corrosion Miles/km (Rust-Through):100,000 Corrosion Miles/km:36,000 Roadside Assistance Years:5 Roadside Assistance Miles/km:60,000 Roadside Assistance Note:Sierra TurboMax:5 Years/100,000 Miles;HD Duramax Diesel:5 Years/100,000 Miles;Qualified Fleet Purchases:5 Years/100,000 Miles Maintenance Note:1 Year/1 Visit WARRANTY Agenda Item #8.A. 12 Feb 2024 Page 81 of 127 Technical Specifications Weight Information Standard Weight -Front 0.00 lbs Standard Weight —Rear 0.00 lbs Base Curb Weight N/A Gross Axle Wt Rating Front 3700 lbs Gross Axle Wt Rating Rear 3800 lbs Curb Weight —Front 2720 lbs Curb Weight -Rear 1894 lbs Option Weight -Front 0.00 lbs Option Weight -Rear 0.00 lbs Reserve Axle Capacity —Front 980.00 lbs Reserve Axle Capacity -Rear 1906.00 lbs As Spec'd Curb Weight 4614.00 lbs As Spec‘d Payload 2286.00 lbs Maximum Payload Capacity 2286.00 lbs Gross Combined Wt Rating 15000 lbs Gross Axle Weight Rating 7500.00 lbs Curb Weight 4614.00 lbs Reserve Axle Capacity 2886.00 lbs Total Option Weight 0.00 lbs Payload Weight Front 0 lbs Payload Weight Rear 0 lbs Gross Vehicle Weight Rating 6900.00 lbs Trailering Dead Weight Hitch Max Trailer Wt.5000 lbs Dead Weight Hitch —Max Tongue Wt.500 lbs Wt Distributing Hitch -Max Trailer Wt.9400 lbs Wt Distributing Hitch -Max Tongue Wt.940 lbs Fifth Wheel Hitch -Max Trailer Wt.8100 lbs Fifth Wheel Hitch —Max Tongue Wt.2025 lbs Maximum Trailering Capacity 9700 lbs Frame Frame Type Hydroformed Sect Modulus Rails Only Frame RBM Frame Strength Frame Thickness Suspension Suspension Type Front Independent Suspension Type Rear Solid Axle Spring Capacity —Front 3700 lbs Spring Capacity -Rear 3850 lbs Axle Type -Front N/A Axle Type -Rear N/A Axle Capacity -Front 3700 lbs Axle Capacity —Rear 3800 lbs Axle Ratio (:1)-Front N/A Axle Ratio (:1)-Rear 3.23 This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices. speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region. Performance ?gures are guidelines only.and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparers input is subject to the accuracy of the input provided. Data Version:20320.Data Updated:Aug 29,2023 6:52:00 PM PDT. Aug 30,2023 Page 10 N/A N/AN/A N/A Alan Jay Fleet Ashlee Wilson |863-402-4234 |ashlee.wi|son@a|anjay.com Vehicle:[Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete) Chassis Agenda Item #8.A. 12 Feb 2024 Page 82 of 127 4—Whee| Yes Fuel Tank Capacity.Approx 24 gal Aux Fuel Tank Capacity,Approx N/A This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices, speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may he required by law or vary by manufacturer or region. Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparefs input is subject to the accuracy of the input provided. Data Version:20320.Data Updated:Aug 29,2023 6:52:00 PM PDT Aug 30,2023 Page 11 Steering Steering Type Electric Rack &Steering Ratio (:1),Overall N/A Pinion Steering Ratio (:1),On Center N/A Steering Ratio (:1),At Lock N/A Turning Diameter -Curb to Curb 46.3 ft Turning Diameter -Wall to Wall N/A Brakes Brake Type Pwr Brake ABS System Brake ABS System (Second Line)N/A Disc -Front (Yes or ) Disc —Rear (Yes or )Yes Front Brake Rotor Diam x Thickness 13.5 x 1 18 in Rear Brake Rotor Diam x Thickness 13.6 x 0.79 in Drum Rear (Yes or )N/A Rear Drum Diam x Width N/A 17 x 8 in Steel Steel Shock Absorber Diameter Front Stabilizer Bar Diameter —Front Front Tire Order Code Spare Tire Order Code Rear Tire Size Front Tire Capacity Spare Tire Capacity Revolutions/Mile @ 45 mph Rear Wheels Front Wheel Size Spare Wheel Size Rear Wheel Material N/A 1.30 in QBN QBR 255/TOR17 3700 lbs N/A N/A 17x8in 17x8in Steel Shock Absorber Diameter -Rear Stabilizer Bar Diameter Rear Rear Tire Order Code Front Tire Size Spare Tire Size Rear Tire Capacity Revolutions/Mile @ 45 mph -Front Revolutions/Mile @ 45 mph Spare Rear Wheel Size Front Wheel Material Spare Wheel Material N/A N/A QBN 255/70R17 255/7OR17 3800 lbs N/A N/A Fuel Tank Alan Jay Fleet Ashlee Wilson |863-402-4234 |ashlee.wi|son@a|anjay.com Vehicle:[Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete) Tires Suspension Chassis Agenda Item #8.A. 12 Feb 2024 Page 83 of 127 Alan Jay Fleet Ashlee Wilson |863-402-4234 |ash|ee.wi|son@a|anjay.com Vehicle:[Fleet]2024 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete) This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices, speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region. Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparers input is subject to the accuracy of the input provided. Data Version:20320.Data Updated:Aug 29,2023 6:52:00 PM PDT. Aug 30,2023 Page 12 interior Dimensions Passenger Capacity Front Leg Room Front Hip Room Second Leg Room Second Hip Room Exterior Dimensions Wheelbase Length,Overall w/rear bumper Width,Max wlo mirrors Overhang,Front Front Bumper to Back of Cab Cab to End of Frame Ground to Top of Frame Ground Clearance,Front Body Length Cargo Area Dimensions Cargo Box Length @ Floor Cargo Box Width @ Floor Cargo Box (Area)Height Cargo Volume N/A 44.53 in 61.18 in 43.4 in 60.24 in 147.43 in N/A 81.24 in N/A N/A N/A N/A 7.89 in 0.00 ft 69.92 in 71.4 in 22.4 in 62.9 ft3 Aux Fuel Tank Location Front Head Room Front Shoulder Room Second Head Room Second Shoulder Room Length,Overall wlo rear bumper Length,Overall Height,Overall Overhang,Rear wlo bumper Cab to Axle Ground to Top of Load Floor Frame Width,Rear Ground Clearance,Rear Cab to Body Cargo Box Width @ Top,Rear Cargo Box Width @ Wheelhousings Tailgate Width ' Ext'd Cab Cargo Volume N/A 43.03 in 66.02 in 40.12 in 65.16 in N/A 231 .92 in 75.49 in N/A N/A N/A N/A 7.89 in N/A N/A 50.63 in N/A N/A Fuel Tank Location Dimensions Fuel Tank Chassis Agenda Item #8.A. 12 Feb 2024 Page 84 of 127 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.24-06 authorizing the replacement purchase and installation of three (3)high mast light poles at the Wastewater Treatment Plant. SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:January 31,2024 BUDGET:The Public Utilities Account No.410-5508-535-6300 has $85,000.00 for Project No.PU2328. RECOMMENDATION:Approve Resolution No.24-06 authorizing the purchase and installation of the three (3)new 35’poles at the Wastewater Treatment Plant. ATTACHMENT(S):1.Resolution No.24-06 2.Quotesfrom Miller Electric,Limbaugh Electric &B&G Electrical 3.Photos of WWTP &Old Light Pol s BACKGROUND:The wastewater treatment plant has three (3)high mast light poles that are old and damaged beyond repair.During the last hurricane,the lighting fixtures could not be lowered due to their age and current condition.This is a safety hazard and must be corrected. Staff solicited proposals from three (3)electrical companies:Miller Electric,Limbaugh Electric,and B&G Electrical,to include removing the three old 55’poles and light ?xtures;installing new 35’poles, each with (4)LED lights,onto the existing concrete bases;wiring and connections. The lowest quote was received by B&G Electrical,for $61,860.00. REVIEWED BY CITY MANAGER. MEETING DATE:February 12,2024 Agenda Item #8.B. 12 Feb 2024 Page 85 of 127 Attest: RESOLUTION NO.24-06 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE PURCHASE AND INSTALLATION OF THREE (3) HIGH MAST LIGHT POLES AT THE WASTEWATER TREATMENT PLANT;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,three (3)high mast light poles located inside the Wastewater Treatment Plant are old and beyond repair;and WHEREAS,the City solicited proposals for the replacement of the poles and light ?xtures from three electrical contractors;and WHEREAS,B&G Electrical provided the lowest bid to replace the light poles for $61,860.00;and WHEREAS,funds are available in the Public Utilities Fund for this purpose in account number 410-5508-535-6300,for Project No.PU2328. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes the City Manager to approve the purchase and installation of the new electrical poles and light ?xtures. Section 2.The City Commission hereby appropriates funds from City’s Public Utilities Fund for this purpose. Section 3.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution; Section 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 12th day of February,2024. Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason R.Gabriel,City Attorney Agenda Item #8.B. 12 Feb 2024 Page 86 of 127 COMMERCIALREFRIGERATION HEATINGAND AIR ELECTRIC AL3230KLINEROAD,JACKSONVILLE,FL 32246 (904)620-0081 FAX (904)620-9815 TOLLFREE (800)965-0081 LICENSES CAC1813535 ECOD01181 City Of Atlantic Beach 800 Seminole Rd Atlantic Beach FL32233 tstephens@coab.us Wednesday,December 20,2023 RE:City Of Atlantic Beach Waste Water Treatment Plant DESCRIPTION:QUOTEIS TO REMOVETHREEEXISTING55FT POLE LIGHTSTHEN INSTALLTHREE AMOUNT 35FT LIGHTPOLESWITH FOUR LEDLIGHTSEACHPOLE QUOTEINCLUDESmaterial,equipment,labor and necessary permits for the following work:SCOPE OF WORK: 1.EXISTINGPOLE LIGHTSWILL BE REMOVEDUSINGA CRANEAND POLESWILLBE REMOVEDFROM PROPERTY.WE WILLBE SUB CONTRACTINGPOLE REMOVALTO MILLERWELLDRILLINGUNDERONE SUPERVISOR 2.WE WILLBE INSTALLINGNEW BOLTSON EXISTINGCONCRETEBASEUSING EPOXY 3.THE EXISTINGWIRINGTO POLESWILLBE REUSEDIN CONCRETEBASES 4.NEW WIRING WILLBE INSTALLEDIN NEW POLESTO FEEDNEW LIGHTS THE THREENEW POLE MODEL#VALMONTDS2010-800E300-P2-FP-DB-FBC-LAB THETHREENEW BULLHORNSMODEL#EXOBHH-490-PTZO-DBT THE TWELVENEW LEDLIGHTSMODEL#BEACONVP-F-4-54OL-460-4K7—6X6-WNV-K-DBT TOTAL $6 1,860.00 Work not speci?cally mentioned above is excluded.Quotation is good for 10 days,however,since no schedule was provided prior to this quote,we reserve the right to decline thisjob based on schedule or manpower requirements.We hope this meets with your approval.If so,please sign and fax or e-mail to or .If you have any questions or concerns,please do not hesitate to call our office. Repair warranty,unless stated differently above,is 1 month part(s)and workmanship. I have authority to order the work/materialsabove,and agree that B&Gretains title to equipment/materials furnished until final payment is made. If payment is not made as agreed,B&Gcan remove equipment/materials at my expense.Any damage resulting from said removal shall not be B&G's responsibility.Afinance charge of 1.5%per month (18%annual)will be charged on all past due accounts.I shall be responsible for all of B&G’sattorneys fees for any action or dispute arising out of or relating to this invoice,the work/materialprovided and/orthe relationship of the parties (whether relating to this invoice or otherwise).There will be a 5%processing fee for all credit card payments.Except as otherwise expressly set forth in writing signed by B&G,all work and materials are furnished AS-IS,without any representations or warranties of any kind by B&G. Best Regards,Client Frank Carroll, Electrical Supervisor, B&GElectrical ssm Date: All credit card payments will incur a 5%service charge for Visa,Master Card,Discover and American Express.This is NOT reflected in the total above. patrick@bgrefrigeratiomcom susan@bgrefrigeratiomcom www.b refri eration.com www.b electric.net www.b heatin andair.com Agenda Item #8.B. 12 Feb 2024 Page 87 of 127 Limbaugh Electrical Contracting,Inc. 42 West 8”‘Street Atlantic Beach,Fl.32233 904-241-9051 904-249-0703 fax December 4”‘,2023 City of Atlantic Beach C/OGil Flores A 1200 Sandpiper Lane Atlantic Beach,Fl.32233 904-524-2215 Labor and materials to do the following at the WWTP in order to the light pole #1 damaged by the last storm: -Remove the existing 55 foot light pole and raised heads.This will be done with a crane and the pole will be removed from the COAB WWPT property and disposed of.We will be sub-contracting WW Gay Mechanical Contractors and their crane service and certified riggers for this part ofthe project. The cost ofthis project as listed will be $14,115.00.100 %due upon completion. Thank you, Alex S.Limbaugh,President State Certified Electrical Contractor EC13002296 —ME295 alexlimbau h bel|south.net gf|ores@coab.us remove Agenda Item #8.B. 12 Feb 2024 Page 88 of 127 Limbaugh Electrical Contracting,Inc. 42 West 8"‘Street Atlantic Beach,Fl.32233 904-241-9051 —904-249-0703 fax December 11,2023 City of Atlantic Beach C/OGil Flores 1200 Sandpiper Lane Atlantic Beach,Fl.32233 904-524-2215 Labor and materials to do the following at the WWTP in order to the light pole #1 damaged by the last storm: -Using the existing wiring we will furnish and install 1 VALMONT DS2010-800E300-P2-FP-DB-FBC-LAB pole.This will be done using epoxy and bolts on the existing concrete stanchion. -Furnish and install 4 BEACONVP-F—4—540L—460-4K7-6X6-UNV-K-DBTLEDlight heads -Furnish and insta|l1—4 position EXO BHH—490-PT20-DBTbullhorn bracket. This must be done after the old pole is removed. The cost ofthis project as listed will be $16,220.00.100 %due upon completion. Thank you, Alex 5.Limbaugh,President State Certified ElectricalContractor EC13002296 —ME295 alexlimbau h be||south.net gf|ores@coab.us replace Agenda Item #8.B. 12 Feb 2024 Page 89 of 127 g?ores@coab.us tste hens coab.us Limbaugh Electrical Contracting,Inc. December 4”‘,2023 City of Atlantic Beach C/OGil Flores 1200 Sandpiper Lane Atlantic Beach,Fl.32233 904-524-2215 42 West 8”‘Street Atlantic Beach,Fl.32233 904-241-9051 -904-249-0703 fax Labor and materials to do the following at the WWTP in order to that were damaged by the last storm.They are unsafe: -Remove the 2 existing 55 foot light poles and raised heads.This will be done with a crane and the poles will be removed from the COAB WWTP property and disposed of.We will be sub—contracting WW Gay Mechanical Contractors and their crane service and certified riggers for this part of the project. The cost ofthis project as listed will be $16,616.00.100 %due upon completion. Thank you, AlexS.Limbaugh,President State Certified Electrical Contractor EC13002296 ME295 remove the light poles #2 and #3 alexlimbau h be|lsouth.net Agenda Item #8.B. 12 Feb 2024 Page 90 of 127 Limbaugh Electrical Contracting,Inc. 42 West 8”‘Street Atlantic Beach,Fl.32233 904-241-9051 —904-249-0703 fax December 11,2023 City of Atlantic Beach C/OGil Flores 1200 Sandpiper Lane Atlantic Beach,Fl.32233 904-524-2215 Labor and materials to do the following at the WWTP in order to damaged by the last storm: -Using the existing wiring we will furnish and install 2 VALMONT DS2010-800E300-P2-FP-DB-FBC- LABpoles.This will be done using epoxy and bolts on the existing concrete stanchion. -Furnish and install 8 BEACONVP—F—4—54OL—460—4K7—6X6-UNV-K-DBTLEDlightheads -Furnish and install 2-4 position EXOBHH—490—PT20—DBTbullhorn brackets. This must be done after he poles are removed. The cost ofthis project as listed will be $35,440.000.100 %due upon completion. Thank you, Alex 5.Limbaugh,President State Certified Electrical Contractor EC13002296 —ME295 replace the light poles #2 and #3 alexlimbau h belIsouth.net gf|ores@coab.us Agenda Item #8.B. 12 Feb 2024 Page 91 of 127 City of Atlantc Beach 902 Assisi Lane Atlantic Beach,FL 32233 Attention:Troy Stephens RE:WWTP Light Replacement MILLER E|_Ec:'n=uc COMPANY Powering the Possibilities PO Box 1799 (32201) 6805 Sourhnoint Darkwav Jacksonville,FL 32216 TOLL FREE:800.554.4761 FAX:904.389.8653 www.mecojax.com .................................5 94,213.71 We are pleased to offer our pricing for the above-referenced project.We will provide all Supervision,labor, Equipment,and Materials for the Replacement of Three Light Poles with Four ?xtures Per Pole. Atlanta,GA -Birmingham,AL -Charlotte,NC -Covington,VA -DaI|as.TX-Deer?eld Beach,FL -Gainesville.FL -Jacksonville,FL -Little Rock,AR Melbourne.FL -Milwaukee,WI -NashvilIe,TN -Orlando,FL -Phoenix.AZ -Richmond,VA -Tampa.FL -Tempe,AZ Zlari?cations _o_A|l work is to be performed in strict accordance with NFPA70E,Miller Electric Safety Policy,OSHA29CFR1910.333,and OSHA 29CFR1926.416 o_Due to the ever-increasing material cost,our price can not be guaranteed for more than 30 days. 0 Our Price is contingent on the fact that all existing Cicuits are to be reused. Pricing for the above-referenced project Total January 22,2024 Agenda Item #8.B. 12 Feb 2024 Page 92 of 127 Exclusions All restoration of landscape and sod. Any removal of and restoration of concrete or asphalt. Any permitting except Electrical. Any Pavement Marking. IVIILLEFIELEc:'rnIc COMPANY Powering the Possibilities PO Box1799 (32201 )6805 Southpoint Parkway Jacksonville,FL 32216 TOLL F REE:800.554.4761 FAX 904.389.8653 www.mecojax.com Sincerely, Miller Electric Company we appreciate the opportunity to submit this proposal and look forward to working with you on this and any other projects you may have in the future.Should you require additional information,please feel free to call us. Atranta,GA -Birmingham,AL v Charlotte,NC -Covington.VA -DaIlas,TX-Deer?eld Beach,FL -Gainesville,FL -Jacksonville,FL -Little Rock,AR Melbourne,FL -Milwaukee,WI -Nashville.TN -Orlando,FL -Phoenix.AZ -Richmond.VA -Tampa,FL -Tempe-.AZ Bert Rogers Exclusionscompleted. Agenda Item #8.B. 12 Feb 2024 Page 93 of 127 Agenda Item #8.B. 12 Feb 2024 Page 94 of 127 Agenda Item #8.B. 12 Feb 2024 Page 95 of 127 Page 96 of 127 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.24-07 Awarding Bid 2324-02;Buccaneer Lift Station Flood Proo?ng SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:January 31,2024 MEETING DATE:February 12,2024 BACKGROUND:The Buccaneer Master Li?Station at 739 Renault Drive is subject to periodic ?ooding during and following hurricanes and severe tropical storms.This is a very critical station that transfers the wastewater collected in the Mayport service area to the city’s wastewater treatment facility. Staff received an engineering report from Saltus Engineering for the project,and budgeted $394,000 in the FY 2023-24 budget for the project. A bid opening was held on January 10,2024,for Bid 2324-02;Buccaneer Lift Station Flood Proo?ng. The project consists of labor,equipment and materials necessary to furnish and install ?ood protection measures at Buccaneer Lift Station,including coordinating a new overhead electrical service, modi?cation of existing electrical building,pumping station wet well cover,?ood proo?ng electrical gear and building;construction of elevated standby generator concrete slab;and new 250 kW Stand-by generator. Three bids were received as follows: Bidders Hager Construction Sawcross SGS Contracting Contractors Lump Sum Bid Amount $1,814,644.17 $981,000.00 $1,019,700.00 The low bidder,Sawcross Contractors,has provided all required documentation in its bid submittal. BUDGET:The amounted budgeted in FY 2023-24 for this project is $394,000.The budget for the project is being modi?ed by reallocating $250,000 from Project PU2331-Retro?tting Cavalla Lift Station for ?ood-proo?ng,and reallocating $336,400 from Project PU2330-In?ltration and In?ow Control Assessment into the Public Utilities Account No.410-5506-535- 6300 for Project No.AR2207.These changes bring the total project cost to $981,000. RECOMMENDATION:Approve Resolution No.24-07 awarding Sawcross Contractors Bid 2324- 02 in the amount of $981,000.00 and authorizing the City Manager to execute the contract. Agenda Item #8.C. 12 Feb 2024 Page 97 of 127 ATTACHMENT(S):1.Resolution No.24-07 2.Bid Analysis 3.Photos of Buccaneer Li?Sta '0 REVIEWED BY CITY MANAGER: Agenda Item #8.C. 12 Feb 2024 Page 98 of 127 II'IIII"I'II'IIJ—f I II-Ill I-I'L 1 ‘II I'II I -‘I IIIJ -—II.fI'£:_ I“‘J PTIJII-III‘-"H-I""I'II'I'II I"f nhu Ilm I I+Jl'l'I-I -I ‘II’.-Illr In I I.~.«_II If 'f?I IIIJIIZEIH|IJ'I1'JI|I I ITI I'I |.--I-h-Iul P‘-IlI'I'|'If ‘IF —'--L=---'Iur ..-J--I.-..._.-.r.r|.t.-.I.._-.|..|.-III—l'I f'IIIJJ '-I II'I'I 'IfI'I'FI ‘F "-II'‘IE2 II'" ..__||_..|...._..-._|-1 -.|-".|._._-—l _|.'.-I.-.-.I|.|II --.I-.|‘kl --I |,_.._._.-[...._......._._._._-I,|-.|...,,_I .|.|r..--..|.|_- a..-nu___..._an..._J.-.-a...-.__.1-.-I.~i|.I I1.-_|-..|-|.|_-|.|.|-.Iu_I---..-.-I1.aJ.1.!-.m.-...-----|-I-||-|--r-In--I-1-1:!-"H’1'-.5-u-PI‘--'r'---' .ai-..I:.J.,_._.,_.a|J-.|.:|_-II.an_|_|.J.|.- -I'I"-I'J'I“f-,--‘Ill |-I'IfI"II I|II—IJJ ll-D‘h~-I"-'I—I -‘III I-I'I'|‘IIiI I III II-I - F—IIIIII'fJ-I"-I fl ?"’I""‘I‘—'PI'-If'II InI—I ml-I II-—'-‘III 'mI:I'IF IIII‘II_I'I'll uII''— ‘I-F-—I-'I-I -i-I?inlw?1 nI1Ju1|.i I..|.uI-L-_|--|.-|.|.-.|.-n-I.|'I|I"II .”..-.--.._,,.[..n..1...-I...-1..-....a|--- -III IIII'IIIIII|— '-J»IIfIuJ__-I1I.I -II II '-III-“I 'II 'I—'I'I ‘:- -I I'II |.|.I.|=.I .|.-=_.-.-1-_|.l-.-I.|_|r-|r.-.-I '.I-.I- .-."---_.|.||.-|.._.....-.-....--.a|..=._.|.._|.. 'JII—'IIIII j.-.-...-.l .-...|.'—n -_.I.-.|_ ..||.--_.|-|.-I|..1._ II-I—I'I-'I-HZZIIIL III-II I'M-III‘III II-'III_IIIIIIII-—'1-‘III I_.'1II*'I-——I “TF1 II.I —H—-—I’:J-'—--Iuz?-II-I-—I ZFI“.‘hI IIIIl'-'IIII—II'fIIIu'I ‘II I—III—'I 'I-III'I-lII'- .--_r.-.r...|.|| RESOLUTION NO.24-07 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID NO.2324-02 FOR BUCCANEER LIFT STATION FLOOD PROOFING;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Staff received an engineering report from Saltus Engineering for the Buccaneer Lift Station Flood Proo?ng Project;and WHEREAS,a project estimate was budgeted for $394,600 for the FY 2023-24;and WHEREAS,a bid opening was held on January 10,2024,for Bid 2324-02 Buccaneer Lift Station Flood Proo?ng;and WHEREAS,the project consists of labor,equipment and materials necessary to furnish and install ?ood protection measures at Buccaneer Lift Station,including coordinating a new overhead electrical service,modi?cation of existing electrical building,pumping station wet well cover,?ood proo?ng electrical gear and building;construction of elevated standby generator concrete slab;and new 250 kW Stand-by generator;and WHEREAS,the lowest bid was received from Sawcross Contractors in the amount of $981,000;and WHEREAS,FY 2023-24 budget modi?cations have been submitted to reallocate $250,000 from Project PU233l—Retro?tting Cavalla Lift Station,and $336,400 from PU2330 —In?ltration and In?ow Control Assessment into Project AR2207;and WHEREAS,upon execution of the budget modi?cations,suf?cient will be available in the Public Utilities Fund for this purpose in Account No.410-5506-535-6300,for Project No. AR2207,in the amount of $981,000. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes awarding Bid No.2324-02 to Sawcross Contractors in the amount of $981,000.00 to perform the work for said bid in accordance with the bid speci?cations. Section 2.The City Commission hereby appropriates funds from City’s Public Utilities Fund for this purpose. Section 3.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution; Section 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 12th day of February,2024. Page 1 of 2ResolutionNo.24-07 Agenda Item #8.C. 12 Feb 2024 Page 99 of 127 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Page 2 of 2ResolutionNo.24-07 Jason R.Gabriel,City Attorney Agenda Item #8.C. 12 Feb 2024 Page 100 of 127 1 I ‘I ._..=E=3.5 .=a3 5.5 =25 ==.=..x.._wow 2 ..u.»z..<5 .5 .._ZU...L at:-.1 atshcnou an "(IL 5.n F62 Eda..3 .\' 7.V. .rL%..35 On .awnpeiawa S..163, .:a=§_. o2_._oc¢.Ecc.:ZCE.<._m,E3 %E2<uuua :u<m_mU_._?.<):.<.._C >,?U n a.._._....==_.3.....=..<_...§=._.E=..5 5:2,: tv=¢—.«U£U m_:UE9L_=.=uE:u..5 ...._..=...a.£__<.:3...E.5 .=.?_§__.m .u.:utuuw:..z.1.E:55...3 2... £319 —:._UWe —:=:_Aten =6::25 5.1.:.m-u3:u._£...z w.==_v..>o....5:33..5._:._ EuEu=:.r...vuE_._.u ,:_:E ...,_E:._ 95.a..=..$yr....2: ;2..=r::cU .2950 I v=:=?u_._=u: Eu?n.u...:u_..y ..,..._...._...E._.tuum ya...utciam =_._o.._E.=uE._E.:..2Eu>no.1. u£.un.._:cUmumw..£uu._.=cUa§..u,..€m.:._.u....:m...cULaws:a.=2::uc:ue.._=_uu .35.u=a..U £3»n-._u_..:_n:_.._nF.Or.__.....,5.._..§2.:am.3 .....m.2:5 2:uu=.:=::$424 In E....,._>.:._u.T_,._ :.:¢...;..m 2_._=:.3 _ 9, Agenda Item #8.C.12 Feb 2024 Page 101 of 127 5€235gzmcma555:3. ‘Be.qm.ué~nr’.A II A. A _ I D In. I.:..,_ZmowooO3 :oa;mS_78$ qm_>_co_..moo._ co_..m..m_..__._Eocmoosm Agenda Item #8.C.12 Feb 2024 Page 102 of 127 .5m:_:mmmco:o_...Bmt_._8.mucmbcm Agenda Item #8.C.12 Feb 2024 Page 103 of 127 --S-:co mc__8o_U .,. .2 5.~.....p . . 71:11..U-It-Ian... ...s J.._\«MV... v Agenda Item #8.C.12 Feb 2024 Page 104 of 127 x S.,-M x ,...lI!l. —..*,... Agenda Item #8.C.12 Feb 2024 Page 105 of 127 mm\oH\:coz?mt_._8.nmommucmbcm Agenda Item #8.C.12 Feb 2024 Page 106 of 127 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.24-08 to grant authorization for the Mayor to execute the master agreement and any subsequent amendments for a Federally- Funded Subaward and Grant provided by Federal Emergency Management Agency (FEMA). SUBMITTED BY:Brittany Percell,Director of Finance TODAY’S DATE:February 1,2024 MEETING DATE:February 12,2024 BACKGROUND:The City of Atlantic Beach has requested reimbursement for expenses related to Hurricane Idalia.These expenditures totaling $20,766 on overtime worked and equipment used by City staff pertain to Hurricane Idalia.Part of the process is to execute a Federally-Funded Subaward and Grant Agreement provided by Federal Emergency Management Agency (FEMA),and requires the Mayor to execute this agreement.This agreement is the master agreement for Hurricane Idalia funding for our City. When speci?c projects are approved for funding,amendments to this contract will be sent specifying the amount awarded for the project.This will also require the Mayor’s signature. Staff recommends that the Commission grants authorization for the Mayor to execute the master agreement,and also authorize the Mayor to execute any subsequent amendments to the master agreement. BUDGET:None RECOMMENDATION:Commission review and vote on Resolution No.24-08. ATTACHMENT(S):Resolution No.24-08 Federally-Funded Subaward and Grant Agreement Z4086 REVIEWED BY CITY MANAGER: Agenda Item #8.D. 12 Feb 2024 Page 107 of 127 RESOLUTION NO.24-08 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE MAYOR TO EXECUTE FEDERALLY- FUNDED SUBAWARD AND GRANT AGREEMENT NUMBER Z4086 AND ANY AMENDMENTS THERETO;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City incurred expenses related to Hurricane Idalia;and WHEREAS,the City has requested reimbursement from the Federal Emergency Management Agency (FEMA);and WHEREAS,FEMA requires that the Mayor of the City of Atlantic Beach execute the Federally—FundedSubaward and Grant Agreement Number Z4086 to obligate funds for any reimbursements requested. NOW,THEREFORE,BE IT RESOLOVED by the City Commission of the City of Atlantic Beach,that SECTION 1.The Commission authorizes the Mayor to execute Federally—Funded Subaward and Grant Agreement Number Z4086. SECTION 2.The Commission authorizes the Mayor to execute any subsequent amendments to the agreement as projects become obligated under the Federally—FundedSubaward and Grant Agreement Number Z4086. SECTION 3.This resolution shall take effect immediately up its passage and adoption. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,this 12”‘day of February 2024. Approved as to form and correctness: Curtis Ford Mayor Donna L.Bartle City Clerk Jason Gabriel City Attorney ATTEST: Agenda Item #8.D. 12 Feb 2024 Page 108 of 127 G Agreement Number:24086 FEDERALLY FUNDED SUBAWARD AND GRANT AGREEMENT for DR -4734 -Hurricane ldalia The following Agreement is made and information is provided pursuant to 2 CFR §200.332(a)(1): Subrecipient’s name:Atlantic Beach»CWof Subrecipient's unique entity identifier:W2ZNQX64HDF5 Federal Award Date:0/9/01/2023 Subaward Period of Performance Start and End Date (Cat A-B):08/31/2023 -2/29/2024 Subaward Period of Performance Start and End Date (Cat C-G):O8/31/2023 '2/28/2025 Amount of Federal Funds Obligated by this Agreement:Lg Total Amount of Federal Funds Obligated to the Subrecipient by the pass-through entity to include this Agreement: Total Amount of the Federal Award committed to the Subrecipient by the pass-through entity: Federal award proiect description (see Federal Funding Accountability and Transparency Act (FFATA):Grant for communities to res 0nd to and recover from ma"or disasters or emer encies and for limited miti ation measures. Name of Federal awarding agency‘De artment of Homeland Securit DHS Federal Emer enc Mana ementA enc (FEMAI Florida Division of Emer enc Mana ement FDEM 2555 Shumard Oak Blvd. Tallahassee FL 32399-2100 Assistance Listing Number (Formerly CF DA Number):97.036 Disaster Grants -Public Assistance (Presidentially Assistance Listin Pro ram Title Formerl CF DA ro ram Title :Declared Disasters) THIS AGREEMENT is entered into by the State of Florida.Division of Emergency Management,with headquarters in Tallahassee,Florida (hereinafter referred to as the "Division"),and Atlantic Beach.City Of (hereinafter referred to as the "Subrecipient"). THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A.The Subrecipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; B.The Subrecipient,by its decision to participate in this grant program,bears the ultimate responsibility for ensuring compliance with all applicable State and Federal laws,regulations and policies,and bears the ultimate consequences of any adverse decisions rendered by the Division,the Federal Awarding Agency,or any other State and Federal agencies with audit,regulatory,or enforcement authority; Name of pass-through entity: Contact information for the pass-through entity: Agenda Item #8.D. 12 Feb 2024 Page 109 of 127 C.This Agreement establishes the relationship between the Division and the Subrecipient to allow the Division to pay grant funds to the Subrecipient. Name:Kimberl Flower Address:QQQ§gming|g |3gag| Atlantic Beach,FL 32233 THEREFORE,the Division and the Subrecipient agree to the following: (1)APPLICATION OF STATE LAW TO THIS AGREEMENT 2 CFR §200.302 provides:“Each state must expend and account for the Federal award in accordance with state laws and procedures for expending and accounting for the state's own funds.”Therefore,section 215.971, Florida Statutes,entitled “Agreements funded with federal or state assistance,”applies to this Agreement. (2)LAWS RULES REGULATIONS AND POLICIES a.Performance under this Agreement is subject to 2 CFR Part 200,entitled “Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards." b.In addition to the foregoing,the Subrecipient and the Division shall be governed by a_Happlicable State and Federal laws,rules,and regulations.Any express reference in this Agreement to a particular statute,rule,or regulation in no way implies that no other statute,rule,or regulation applies.The applicable statutes,rules,or regulations are the statutes,rules,or regulations in effect at the time of the declaration of the incident through which federal funds are awarded,or as otherwise indicated as retroactively applied. (3)CONTACT a.In accordance with section 215.971(2),Florida Statutes,the Division's Grant Manager shall be responsible for enforcing performance of this Agreement’s terms and conditions and shall serve as the Division's liaison with the Subrecipient.As part of his/her duties,the Grant Manager for the Division shall: i.Monitor and document Subrecipient performance;and ii.Review and document all deliverables for which the Subrecipient requests payment. b.The Division's Grant Manager for this Agreement is: Name Mr.Ste hane Malet Title Grant Pro ram Mana er Bureau of Recove Address:Florida Division of Emer enc Mana ement 2555 Shumard Oak Blvd. Tallahassee FL 32399-2100 Telephone:(850 815-4469 Email:Ste hane.Ma|et em.m orida.com c.The name and address of the Representative of the Subrecipient responsible for the administration of this Agreement is: Agenda Item #8.D. 12 Feb 2024 Page 110 of 127 Telephone:904 247-5823 Email:Kf|gwe[@§gaL2.u§ d.In the event that different representatives or addresses are designated by either party after execution of this Agreement.notice of the name,title,and address of the new representative will be provided to the other party in writing via letter or electronic email. e.Systems Access:It is the Subrecipient's responsibility to maintain current active users in the Divlsion’s grants management system in accordance with Attachment B to this Agreement ("Systems Access Form"). (4)TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties. (5)EXECUTION This Agreement may be executed in any number of counterparts,of which may be taken as an original. (6)MODIFICATION Either party may request modification of the provisions of this Agreement.Changes which are agreed upon shall be valid only when in writing,signed by each of the parties,and attached to the original of this Agreement. (7)SCOPE OF WORK The Subrecipient shall perform the work as approved by FEMA and provide the necessary documentation to substantiate work completed. (8)PERIOD OF AGREEMENTIPERIOD OF PERFORMANCE The Period of Agreement establishes a timeframe for all Subrecipient contractual obligations to be completed. Upon execution by both parties,this Agreement shall begin on the first day of the incident period for the disaster applicable to the agreement and shall end upon closeout of the Subrecipient’s account for this disaster by the Federal Awarding Agency,unless terminated earlier as specified elsewhere in this Agreement.This Agreement survives and remains in effect after termination for the herein referenced State and Federal audit requirements and the referenced required records retention periods.Work may only be performed during the timeframes established and approved by FEMA for each Category of Work type. (9)FUNDING a.The amount of total available funding for this subgrant is limited to the amount obligated by the Federal Awarding Agency for all projects approved for this Subrecipient for DR -4734 -Hurricane Idalia Payments to Subrecipients are contingent upon the granting of budget authority to the Division. b.Pursuant to section 252.37(5)(a),Florida Statutes,unless othenrvise specified in the General Appropriations Act,whenever the State accepts financial assistance from the Federal Government or its agencies under the Federal Public Assistance Program and such financial assistance is conditioned upon a requirement for matching funds,the State shall provide the entire match requirement for state agencies and one-half of the required match for grants to Local governments.Affected Local governments shall be required to provide one-half of the required match prior to receipt of such financial assistance.Section 252.37,Florida Statutes,does not 3 Agenda Item #8.D. 12 Feb 2024 Page 111 of 127 apply to Subrecipients that are considered Private Non-Profit entities,therefore the entire non-federal share shall be the responsibility of the Private Non-Profit Subrecipient. c.The Executive Office of the Governor may approve a waiver to local governments for the Non-Federal match requirement.The local government must apply for the waiver in accordance with Section 252.37(5)(b),Florida Statutes.Local governments must apply for the match waiver independently from their respective County. (10)PAYMENT a.The payment method used by the Division is either a Cost Reimbursement or an Advance Payment. Advance payments will be governed by Chapter 216,Florida Statutes. b.The Division’s Grant Manager,as required by section 215.971(2)(c),Florida Statutes,shall reconcile and verify all funds received against all funds expended during the grant agreement period and produce a final reconciliation report.The final report must identify any funds paid in excess of the expenditures incurred by the Subrecipient. (11)REPAYMENTS a.Refunds or repayments of obligated funds may be paid to the Division through check or through a payment plan as approved by the Department of Financial Services.Additionally,FEMA may permit the Division to off—setagainst other obligated projects where deemed appropriate.In accordance with Chapter 255,Florida Statutes, the Subrecipient has 30 days to repay the funds from the issuance of the invoice from the Division.The Division may impose a 1%per month interest fee for unpaid invoices. b.All refunds or repayments due to the Division under this Agreement are to be made payable to the order of “Division of Emergency Management,"and must include the invoice number and the applicable Disaster and Project number(s)that are the subject of the invoice,and be mailed directly to the following address: Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 (12)RECORDS a.As required bv 2 CFR 8 200.334.and modified bv Florida Department of State's record retention requirements (Fla.Admin.Code R.1B-24.003),the Subrecipient shall retain sufficient records to show its compliance with the terms of this Agreement and all relevant terms and conditions of the award paid from funds under this Agreement,for a period of five (5)years from the date of submission of the final expenditure report.This period may be extended for reasons including,but not limited to,litigation,fraud,or appeal.As required by 2 CFR §200.303(e), the Subrecipient shall take reasonable measures to safeguard protected personally identifiable information and other information the Federal Awarding Agency or the Division designates as sensitive or the Subrecipient considers sensitive consistent with applicable Federal.State,local,and tribal laws regarding privacy and responsibility over con?dentiality. b.The Subrecipient shall maintain all records for the Subrecipient and for all subcontractors or consultants to be paid from funds provided under this Agreement,including documentation of all program costs,in a form suf?cient Agenda Item #8.D. 12 Feb 2024 Page 112 of 127 Subrecipient Report Rapor?na Time Period Submittal Deadline to determine compliance with the requirements and objectives of the award and all other applicable laws and regulations. (13)AUDITS a.The Subrecipient shall comply with the audit requirements contained in 2 CFR Part 200,Subpart F. b.As required by 2 CFR §200.337(a),"The Federal awarding agency,inspectors General,the Comptroller General of the United States,and the [Division],or any of their authorized representatives,shall enjoy the right of access to any documents,papers,or other records of the [Subrecipient]which are pertinent to the Federal award,in order to make audits,examinations,excerpts,and transcripts.The right also includes timely and reasonable access to the [Subrecipient’s]personnel for the purpose of interview and discussion related to such documents."The right of access is not limited to the required retention period but lasts as long as the records are retained (2 CFR § 200.337(c)). c.As required by 2 CFR §200.332(a)(5),the Division,the Chief Inspector General of the State of Florida, the Florida Auditor General,or any of their authorized representatives,shall enjoy the right of access to any documents,financial statements,papers,or other records of the Subrecipient which are pertinent to this Agreement, in order to make audits,examinations,excerpts,and transcripts.The right of access also includes timely and reasonable access to the Subrecipient's personnel for the purpose of interview and discussion related to such documents. (14)REPORTS a.Consistent with 2 CFR §200.329,the Subrecipient shall provide the Division with quarterly reports and any applicable financial reporting,including reports required by the Federal Funding Accountability and Transparency Act (FFATA).These reports shall includethe current status and progress by the Subrecipient and,as applicable,all subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement,in addition to any other information requested by the Division. Quarter 1 (Q1)October 1 —December 31 January 15 Quarter 2 (02)January 1 —March 31 April 15 Quarter 3 (03)April 1 June 30 July 15 Q“a"te'"4 (Q4)July 1 —September 30 October 15 b.The Subrecipient agrees to submit quarterly reports to the Division no later than fifteen (15)days after the end of each quarter of the program year and to submit quarterly reports each quarter until one quarter past the closeout of each project in the Division's Grant Management System.The ending dates for each quarter of the program year are March 31,June 30.September 30,and December 31. c.The closeout report is due sixty (60)days after completion of each project worksheet associated with the applicant executing this Agreement,or sixty (60)days after termination of this Agreement,whichever first occurs. 5 Agenda Item #8.D. 12 Feb 2024 Page 113 of 127 d.The Subrecipient shall provide additional program reports,updates,or information that may be required by the Division or the Federal awarding agency. (15)MONITORING a.The Division shall monitor the performance of the Subrecipient under this Agreement to ensure that the Scope of Work is being accomplished within the specified time periods,and that other performance goals are being met. b.The Subrecipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Division.In the event that the Division determines that an audit of the Subrecipient is appropriate, the Subrecipient agrees to comply with any additional instructions provided by the Division to the Subrecipient regarding suchaudit. c.Small Projects,as defined in 44 CFR §206.203,that are obligated above the Federal Simplified Acquisition Threshold (SAT)will be subject to enhanced oversight and monitoring by the Division as authorized by 2 CFR §200.332(a)(2). (16)LIABILITY a.Unless the Subrecipient is a State agency or political subdivision,as defined in section 768.28(2),Florida Statutes,the Subrecipient is solely responsible to third parties it deals with in carrying out the terms of this Agreement. As authorized by section 768.28(19),Florida Statutes,Subrecipient shall hold the Division harmless against all claims of whatever nature by third parties arising from the work performance under this Agreement.For purposes of this Agreement,Subrecipient agrees that it is not an employee or agent of the Division but is an independent contractor. b.As required by section 768.28(19),Florida Statutes,any Subrecipient which is a State agency or political subdivision,as defined in section 768.28(2),Florida Statutes,agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against the Division and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in section 768.28,Florida Statutes.Nothing herein is intended to serve as a waiver of sovereign immunity by any Subrecipient to which sovereign immunity applies. Nothing herein shall be construed as consent by a State agency or subdivision of the State of Florida to be sued by third parties in any matter arising out of any contract. (17)TERMINATION This Agreement terminates upon the completion of all eligible work and payment of all eligible costs in accordance with the Public Assistance Program requirements.The Division and Subrecipient agree that all records will be maintained until the conclusion of any record retention period. (18)PROCUREMENT a.The Subrecipient must ensure that any procurement involving funds authorized by the Agreement complies with all applicable Federal and State laws and regulations,including 2 CFR §§200.318 through 200.327 as well as Appendix II to 2 CFR Part 200 (entitled "Contract Provisions for Non—Federa|Entity Contracts Under Federal Awards").Additional requirements,guidance,templates,and checklists regarding procurement may be obtained through the FEMA Procurement Disaster Assistance Team.Resources found here: htt s://wvvw.fema.ov/rantsl rocurement. b.The Subrecipient must include all applicable federal contract terms for all contracts for which federal 6 Agenda Item #8.D. 12 Feb 2024 Page 114 of 127 funds are received. If the Subrecipient contracts with any contractor or vendor for performance of any portion of the work required under this Agreement,the Subrecipient must incorporate into its contract with such contractor or vendor an indemnification clause holding the Federal Government,its employees and/or their contractors,the Division,its employees and/or their contractors,and the Subrecipient and its employees and/or their contractors harmless from liabilityto third parties for claims asserted under such contract. c.The Subrecipient must monitor and document,in the quarterly report,the contractor's progress in performing its work on its behalf under this Agreement in addition to its own progress. d.The Subrecipient must ensure all contracts conform to sections 287.057 and 288.703,Florida Statutes, as applicable. (19)ATTACHMENTS a.All attachments to this Agreement are incorporated as if set out fully. b.In the event of any inconsistencies or conflict between the language of this Agreement and the attachments,the language of the attachments shall control,but only to the extent of the conflict or inconsistency. c.This Agreement has the following attachments: i.Attachment A —Certi?cation Regarding Debarment ii.Attachment B —Systems Access Fonn iii.Attachment C —Certification Regarding Lobbying Agenda Item #8.D. 12 Feb 2024 Page 115 of 127 (Signature) Name:Curtis Ford IN WITNESS WHEREOF,the parties hereto have executed this Agreement. su3REc|p|EN1';Atlantic Beach, STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT Governor’s Authorized Representative Date: Date: MaTitle Agreement Number:Z4086 Agenda Item #8.D. 12 Feb 2024 Page 116 of 127 Attachment A CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY and VOLUNTARY EXCLUSION The Subrecipient certifies,to the best of its knowledge and belief,that it and its principals: 1.Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from covered transactions by any Federal department or agency; 2.Have not within the five-year period preceding entering into this Agreement had one or more public transactions (Federal,State,or Local)terminated for cause or default;and 3.Have not within the five-year period preceding entering into this proposal been convicted of or had a civi ljudgmentrenderedagainstthemfor: a)the commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public (Federal,State,or Local)transaction or a contract under public transaction,or b) violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery,bribery, falsification,or destruction of records,making false statements,or receiving stolen property. The Subrecipient understands and agrees that the language of this certification must be included in the award documents for all subawards at all tiers (including subcontracts,subgrants,contracts under grants,loans,and cooperative aareements)and that all contractors and sub-contractors must certify and disclose accordingly. The Subrecipient further understands and agrees that this certi?cation is a material representation of fact upon which reliance was placed when this transaction was made or entered into. By: Signature Curtis Ford Ma or Name and Title 800 Seminole Road Street Address Atlantic Beach,FL,32233 City,State,Zip Date Atlantic Beach,City Of Subrecipient’s Name Z4086 DEM Contract Number Agenda Item #8.D. 12 Feb 2024 Page 117 of 127 Bnttan PGHEEII Rnn Prmnnlp Rnzrl SYSTEMS ACCESS FORM (CONTACTS) FEMAIGRANTEE PUBLIC ASSISTANCE PROGRAM FLORIDA DIVISION OF EMERGENCY MANAGEMENT Subrecipient:Atlantic Beach,City Of Box 1:Authorized Agent (Full Access) Name Curtis Ford Signature Organization I Of?cial Position Ci ofAt|antic Beach/Ma or MailingAddress 800 Seminole Road City.State,Zip AtlanticBeach FL 32233 Daytime Telephone E-mail Address cford coab.us Box 3:Alternate Contact (Full Access) Name Signature Organization /Of?cial Position City of Atlantic Beach /Director of Finance MailingAddress City,State,Zip AtlanticBeach,FL 32233 Daytime Telephone (904)247-5881 E-mailAddress bperce||@coab.us Box 5:Other-Risk Mgmt-Insurance (Full Access) Name Signature Organization I Of?cial Position MailingAddress City,State,Zip Daytime Telephone E-mailAddress Box 2:Primary Contact (Full Access) Name Kimberty Flower Signature Organization I Of?cial Position Ci of Atlantic Beach/Grants Administrator MailingAddress 800 Seminole Road City,State,Zip Atlantic Beach,FL 32233 Daytime Telephone 47-5823 E-mailAddress kf w r Box 4:Other-FinanceIPoint of Contact (Full Access) Name Signature Organization I Of?cial Position MailingAddress City,State,Zip Daytime Telephone E-mail Address Box 6:Other-Environmental-Historic (Full Access) Name Signature Organization /Of?cial Position Mailing Address City,State,Zip Daytime Telephone E—mai|Address The above contacts may utilize the FDEM Grants Management System to perform the Subrecipient’s responsibilities regarding the Public Assistance Grant according to their level of access.The Subrecipient is responsible for ensuring that all contacts are correct and up-to-date. Date Subrecipient Authorized Representative Signature Agenda Item #8.D. 12 Feb 2024 Page 118 of 127 SYSTEMS ACCESS FORM (CONTACTS) FEMAIGRANTEE PUBLIC ASSISTANCE PROGRAM FLORIDA DIVISIONOF EMERGENCY MANAGEMENT Subrecipient:Atlantic Beach,City Of Date: Box 7:Other (Read Only Access)Box 8:Other (Read Only Access) Name Name Signature Signature Organizationl Of?cial Position Organization /Of?cial Position MailingAddress MailingAddress City,State,Zip City,State,Zip Daytime Telephone Daytime Telephone E-mailAddress E-mail Address Box 9:Other (Read Only Access)Box 10:Other (Read Only Access) Name Name Signature Signature Organization /Of?cial Position Organization /Of?cial Position MailingAddress MailingAddress City,State,Zip City,State,Zip Daytime Telephone Daytime Telephone E-mailAddress E-mailAddress Box 11:Other (Read Only Access)Box 12:Other (Read Only Access) Name Name Signature Signature Organization I Of?cial Position Organization I Of?cial Position MailingAddress MailingAddress City,State.Zip City,State,Zip Daytime Telephone Daytime Telephone E-mailAddress E-mail Address Subrecipient’s Fiscal Year (FY)Start:Month:Day: Subrecipient’s Federal Employers Identi?cation Number (EIN)59-5000257 Subrecipient’s Grantee CognizantAgency for Single Audit Purposes:Florida Division of Emergency Management Subrecipient’s:FIPS Number (If Known)031-02400-00 Agenda Item #8.D. 12 Feb 2024 Page 119 of 127 Attachment C Certification Regarding Lobbying APPENDIX A 44 CFR PART 18 CERTIFICATION REGARDING LOBBYING Certificationfor Contracts,Grants,Loans,and Cooperative Agreements The undersigned certi?es,to the best of his or her knowledge and belief,that: 1.No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for in?uencing or attempting to in?uence an of?cer or employee of an agency,a Member of Congress,an of?cer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal, amendment,or modi?cation of any Federal contract,grant,loan.or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for in?uencing or attempting to in?uence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying,”in accordance with its instructions. The undersigned shall require that the language of this certi?cation be included in the award documents for all subawards at all tiers (including subcontracts,subgrants,and contracts under grants,loans,and cooperative agreements)and that all Subrecipients shall certify and disclose accordingly. This certi?cation is a material representation of fact upon which reliance was placed when this transaction was made or entered into.Submission of this certi?cation is a prerequisite for making or entering into this transaction imposed by section 1352,title 31,U.S.Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $1 00,000 for each such failure. The Subrecipient or contractor,Cit of Atlantic Beach certi?es or af?rms the truthfulness and accuracy of each statement of its certi?cation and disclosure,if any.In addition,the Contractor understands and agrees that the provisions of 31 U.S.C.Chap.38,Administrative Remedies for False Claims and Statements,apply to this certi?cation and disclosure,if any. Signature of Subrecipient/contractor’s Authorized Of?cial Name and Title of Subrecipient/contractor’s Authorized Of?cial Date 1 Agenda Item #8.D. 12 Feb 2024 Page 120 of 127 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.24-09 authorizing funding for the change orders for the Public Works Building Renovations Project (City Bid No.2223-03) SUBMITTED BY:Scott Williams,Public Works Director TODAY’S DATE:January 31,2024 MEETING DATE:February 12,2024 BACKGROUND:The City has received noti?cation of several change orders needed to complete the Public Works Building Renovations project.The contractor,Atlantic Coast Construction Group,met with City staff and discussed the change orders and costs. The original bid for this project was $1,989,000.00.The contractor worked with City staff to identify areas for savings,and the bid was revised to the ?nal amount of $1,493,390.66.With the age of the building being 43 years old,and with the project being a remodel rather than new construction,there were unforeseeable conditions that were unknown until construction began. There were also changes required to bring the building up to the current building code. The change orders total $380,858.18,with the City’s responsibility being $273,384.03,and Atlantic Coast Construction Group’s responsibility being $107,474.15.To cover the additional costs for the change orders,funds that were budgeted for FY2324 to the Public Works Garage Building (Project No.PW2359)for $240,000.00 can be used.The remaining balance of $33,384.03 can be moved from the 2024 Milling &Paving (Project No.PW2345).This would leave $516,615.97 left for the 2024 Milling &Paving project. BUDGET:Reallocating $240,000 from the Public Works Garage Building (Project No. PW2359)for and $33.384.03 from the 2024 Milling &Paving (Project No.PW2345),totaling $273,384.03. RECOMMENDATION:The Commission adopt Resolution No.24-09 authorizing the City to fund the change orders totaling $273_,384.03,for the Public Works Building Remodel Project (City Bid No.2223-03). ATTACHMENTS:Resolution No.24-09 Public Works Building Change Order Worksheet REVIEWED BY CITY MANAGER: Agenda Item #8.E. 12 Feb 2024 Page 121 of 127 Ih RESOLUTION NO.24-09 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING CHANGE ORDERS FOR THE PUBLIC WORKS BUILDING RENOVATIONS PROJECT;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on Monday,August 14,2023,the City Commission awarded Bid No.2223- 03 Public Works Building Renovations to Atlantic Coast Sales &Service,Inc.dba Atlantic Coast Construction Group;and WHEREAS,the contractor submitted an original bid of $1,989,000.00 and worked with City staff to identify areas for savings and submitted a revised bid of $1,493,390.66;and WHEREAS,the existing Public Works building is 43 vears old.and the building is being renovated,rather than demolished and rebuilt;and WHEREAS,unforeseeable conditions have arisen since construction began,and changes to the proj ect’s scope are required to bring the building up to the current building code;and WHEREAS,the City desires to execute change orders for the project totaling $380,858.18, with the City’s responsibility being $273,3 84.03,and Atlantic Coast Construction Group’s responsibility being $107,474.15;and WHEREAS,the City desires to reallocate $240,000 budgeted in FY 2023-24 for the Public Works Garage Building (Project No.PW23 59)to partially fund the change orders;and WHEREAS,the City further desires to reallocate an additional $33,384.03 to fund the change orders from the $550,000 budgeted in FY 2023-24 for the 2024 Milling &Paving (Project No.PW2345),leaving a balance of $5l6,6l 5.97 for the 2024 Milling &Paving project;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes funding change orders for the Public Works Building Renovations Project (City Bid No.2223-03)from the 2024 Milling & Paving Project No.PW2345 ($240,000)and SECTION 2.The City Commission hereby authorizes the City Manager to execute the change orders with Atlantic Coast Construction Group and approve a purchase order to said vendor in the amount of $273,384.03. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. Page 1 of 2ResolutionNo.24-09 Agenda Item #8.E. 12 Feb 2024 Page 122 of 127 Approved as to form and correctness: Page 2 of 2ResolutionNo.24-09 Jason Gabriel,City Attorney PASSED AND ADOPTED by the City of Atlantic Beach,this 12"‘day of February,2024 Curtis Ford,Mayor Donna L.Bartle,City Clerk Attest: Agenda Item #8.E. 12 Feb 2024 Page 123 of 127 ;<J 0; wvomm8;wvommmoa =35 mi 850 0%Em 8%$8 2 as 9%__3 9:E5 2 9m.Em:8Em__;m_:8.Eogma 8.Eogma §s__2 2 .28 _8__.8_m 06%@883._Vm.wvm.omavm.wvm.oNw wocm__aEoo2:.So.cm m.__Em2.98: _>_<Nmuw._uNON\._“\N.&mEo wmcmcu_muoEmm .m_2m9:2523:“.-mo-m-N.8:85”.tsm/323:_w_8E$_m:__2_=m9.82,u__£:_-_m_2o._8m_._/¢~-S-No/mm::$_>_¢~o~/mtogwm tsm zen./no mEula;moénmkaw..wmw.om£m4<._.O._.mam -Eo9_mc_c_m.._.-m.>._.\m.o._co_>_ -353._w:u_-._wummw_wmumm-.._.__.m>co0 _uw__m..mc_m.m.wEm0Esommm>mI >._.cmsotxvcmEoomoocmz?coo oo.ooo_§8.89%220Emw_gm.._.8:98:00 5.33%Séod?85>E53Ba_____2,§%:____mm_2e8:$9.: 89$83%oo.ooo.m§9250_moEom_w__mEmmEm_._8.5 oo.ooo.m§oo.ooo.m_‘ecommNmwmc?moucm222500Eoomxmmzm owmmoeaom.mmo.$co_mc2xm_._oo_n_2o_8_>> 2.%m.F$.2.8m._$.._m__.__n_Em.mc_EEmEEamm>>o_u:_>> EéowaE.§o_m;w_o._EooQE3n_28-._m>>__Ew:_m__m>>em.262 mm.53;mm.593$co_m:2xm_QE3n_mam-__m>>em.262 oo.omm.£oo.omm.me._w>ooEmom._OO_n_Em 2.mmo.N%2.£o.m$wmeg.Em.__m>>.._.Xm_co_..m_:m:_wm_>>0 mm.§x~$mm.533xooa_o>o__m>>.E_co_..m_:w:_amic 8.80.0;8.8o_o;oEon__wcmn_Boxm_.__c_m.EwmonO0 oo.o8.§oo.o8.§m>>oc:_>>.32,mu00 E90._oon_>mm_SnO0 om.N$.$om.m5.$oeoo_8Eom_mHam\mm2.oo 33%.;$.m%.§:o=8o_mmESQ._OO_n_muO0 $.mwm.$$.m8.$c____n_:n_mmmw._OEO0 .33=<m<oo.32.oom:_u__:m$_._o>>o__a:n_2:.8m._wU..O Agenda Item #8.E.12 Feb 2024 Page 124 of 127 AGENDA ITEM: DATE. SUBMITTED BY: BACKGROUND: RECOMMENDATION: ATTACHMENT: STAFF REPORT City of Atlantic Beach Commission Meeting Ordinance No.20-24-171 to appropriate $750,000 to the General Fund for the purchase of 100 West First Street,and costs associated with the purchase. February 1,2024 g’ Brittany Percell,Director of Finance At the Regular City Commission Meeting held on December 11,2023, Resolution No.23-55 was adopted by the Commission authorizing the execution of a purchase and sale agreement between the City and Watchcare,Inc.,for the purchase of 0.44+-acres of real property in Atlantic Beach at 100 West First Street (Parcel ID 170715-0000)for the price of $700,000;designating General Fund,?ind balance (reserves)to be used for this purpose.An additional $50,000 is being allocated for costs associated with closing. Funds were not appropriated for this purpose in the FY 2023-24 budget; Ordinance No.20-24-171 is necessary to fund the purchase. The City Commission consider approving Ordinance No.20-24- 171,moving the item to second and ?nal reading on February 26, 2024. Ordinance No.20-24-171 REVIEWED BY CITY MANAGER: Agenda Item #9.A. 12 Feb 2024 Page 125 of 127 HIEII v —I'!I'-I-1 -H-bl ?llh —IIII I- ‘III F‘Iflfl-‘III II I III I-II IIIII TI II "J:Fl'I'l""-II-HI I-I-"l'I-|-- r.rIrI.I.I,.I |I'III .-II..-I..I.-.I ¢d'l'Il'I Ir-IrIrI -I..II-II I..---J-I.-..--..I_I-.I..-.I.-'I ...._.._g._...a_‘g_I,....j._=aI_-..--'.J.-_....- -.-|-.-..".,......._—.-_..r I._I _.-..-..I. ‘I I...I'J"'I"' Ir—II.-.-._.Iu-.-.-r -I.-=III.r—=r.I 1.- I .u-II-..a_.n I ---II_I ..-..-—-I-I.I --..I I.-.u. 4 .-.nIIIIIIn' '-—_l'\-r-"-'-f'I-?I-III |I|I|I I'II'|-‘?-I'IIIfI II—I-kII - III IfIJ'I I I'Ii—IfI II I'U'——J-‘I fIIIIIIlI- -.I.-_.r-_.-.--.1 J.=.---..I_..I..I.__.--u..... 'I ....--I..._I |;l_J_ H.I.-.- -..-I_'I —i'—II J.--I.."?‘..-_l....-.'_I. ..I_.:.aJ.-.I....I .i~¢_-I III I I _I-...l..I.I-.-II..i..-....j__.u.I.II_II..l.._—.J.I.I.| -—u..-.-I -I-HI-II---P _-..,.,-_IaI ORDINANCE NO.20-24-171 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2023 AND ENDING SEPTEMBER 30,2024,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the ?md level;and WHEREAS,the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time-to—time,and WHEREAS,the City desires now to amend the current operating budget funds totaling $750,000 for the purchase of O.44+-acres of real property in Atlantic Beach a 100 West First Street (Parcel ID 170715-0000)from Watchcare,Inc.,in the General Fund. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.The Fiscal Year 2023/2024 Operating Budget is hereby amended as follows: SECTION 2.This ordinance shall take effect immediately upon adoption. PASSED by the City Commission on first reading on the 12th day of February,2024. PASSED AND ADOPTED by the City Commission on second and ?nal reading on this 26th day of February,2024. Page 1 of 2OrdinanceNo.20-24-171 GENERAL FUND Total Expenses:§750,000 Expenditures: Land and associated costs Fund Balance:§§750,000; Agenda Item #9.A. 12 Feb 2024 Page 126 of 127 ATTEST Donna L.Bartle City Clerk Curtis Ford Mayor Page 2 of2OrdinanceNo.20-24-1 71 Approved as to form and correctness: Jason Gabriel City Attorney Agenda Item #9.A. 12 Feb 2024 Page 127 of 127