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1-23-24 ARCC Adopted MinutesMINUTES f; Arts, Recreation, and Culture Committee (ARCO) Meeting Tuesday, January 23, 2024 - 6:00 PM City Hall, Commission Chamber Present: An Oskarsson, Member Joseph Schwarz, Member Lisa Goodrich, ARCC Chair Jane Stevens, ARCC Vice Chair Hillary Hickam, ARCC Member Tracy Gebeaux, Member Absent: Kaylene Maddox, Member Also Present: Latrenia Thomas, Recreation and Cultural Arts Director (RCAD) 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF MINUTES A. Approve minutes of the December 12, 2023, Arts, Recreation, and Culture Committee meeting. 3. RECOGNITION OF VISITORS/PUBLIC COMMENTS No Public Comments 4. ONGOING BUSINESS A. Previous Chair Closing Remarks - An Oskarsson An O. reflected on her two years in the role as the previous Chair. She gave a list of accomplishments from the Committee during her tenure. She shared to each Committee member how she was appreciative to each one of their roles they implemented to the Committee. B. Commission Report - Jane Stevens Jane shared her report from the last Commission meeting. She also mentioned the Commissions upcoming priority setting workshop. She suggested for the Committee to propose items to address at the priority settings meeting. She also mentioned the Commission discussed the Almost Home property and the City is interested in purchasing the facility. Jane would like the Committee to look at the center to see how it will align with their goals. She shared information from the previous Commission meeting that Mayor Ford announced that the Committees will no longer have Commission liaisons moving forward. She expressed her concerns that Jessica was beneficial to ARCC in reference to speaking to the Commission on their behalf. Arts, Recreation, and Culture Committee (ARCC) January 23, 2024 C. Revised 2024 Calendar Events - Latrenia Thomas Latrenia gave the Committee updates of the changes in regard to the recreations calendar of events. Hillary shared that there is a virulent dog virus that she feels may not be resolved by the time the city has the Paws in the Park event. This virus could possibly have an impact on the number of attendees we are expecting for the event. D. Reconstructing of Fee's Workshop Packet Latrenia gave each Committee member a packet to prepare for the upcoming workshop to discuss fees. The packet provided the workshop agenda, the current fees and the Jacksonville Beach Parks and Recreation fees. Lisa shared with the committee that the idea would be to have members come prepared with their ideas. The Committee would make recommendations to present as a draft to the Commission. E. Beaches Habitat for Humanity Community Engagement Manager Position An O. discussed to have a public meeting to discuss the volunteer management program opportunity. She also discussed with the Committe that the volunteer management position is to be used for the overall City and the February 27th workshop is the follow up meeting from the January 30th workshop. It was also discussed that the March 5th workshop would be to discuss the ARCC volunteer needs. The March 12th ARCC meeting could be to promote the fees to the public and vote on the draft to present to the Commission. An made a request to the Committee to move the presentations for the ARCC grant to another date. The Committee agreed to move the ARCC presentation date from August 19th to August 30th. 5. NEW BUSINESS A. ARCC Chair Quarterly Meetings with the City Manger Latrenia mentioned that the City Manager wanted to meet annually or bi- annually with the Chairs on the City Committee. Latrenia stated she would follow up with his executive assistant to discuss scheduling a date for the ARCC Chair and the City Manager to meet. 6. OTHER AGENDA ITEMS/ANNOUNCEMENTS A. Database Programs Latrenia announced that the Database is in need of an update. She mentioned that she will have an update to present hopefully by the next meeting. B. Boys and Girls Club The Committee discussed having a representative from the Boys and Girls Club to give them feedback on how the program is progressing. The committee was made aware by Latrenia that the BGC program is closed on some non -school days. The Committee asked for Latrenia to bring the concern to Kevin to see if he could come up with a probable plan of success. C. Liaison Update of the Grant Recipients Arts, Recreation, and Culture Committee (ARCC) January 23, 2024 7. 8. Attest: An gave an update in reference to the Shark Bites attending a Beach Fire Arts Series show. Hillary H. asked for assistance with getting a better contact for her assigned recipients. Latrenia agreed to follow up in an email with Hillary and the recipients introducing them to one another. Joe gave an update on the Under Water Robotics program and shared how well the program was doing. OPEN ITEMS / FOLLOW UP A. ARCC Workshop January 30, 2023, at 3:00 p.m. ADJOURNMENT There being no further business, Chair Lisa Goodrich adjourned the meeting at 7:33 p.m. &44jj Lisa Go Ich, Chair a renia Thomas Arts, Recreation, and Culture Committee (ARCC) January 23, 2024