98-20 v [ •
v r
RESOLUTION NO. 98 - 20
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH,FLORIDA,FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998
WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commission
approve all budgetary increases and transfers at the fund level,and
WHEREAS,the nature of budgetary systems and those day to day decisions affecting such
budgetary systems require adjustments from time to time.
NOW,THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic
Beach,that the following Budget Modification be approved for the 1997-1998 Operating Budget.
GENERAL FUND
Revenues:
Donations-Selva Marina share-cost beautification project funds collected $2,047
Sale of Surplus Property-Fire Truck $25,000
The Public Safety Department has sold a fire pumper for$22,000 plus a
vehicle worth$3,000,this modification includes creating a budget for
this transaction.
Expenditures:
Non-Departmental
Transfer to Tree Protection Fund-establish a budget $11,205
Transfer to Pension Fund-create a budget for pension attorney $17,000
Transfer of$17,000 to the Pension Fund to cover estimated services of
the pension attorney were not originally budgeted. These funds are
being utilized to rewrite the Pension Plan to comply with State and
Federal laws
Building Department
Operating Expenses-code inspections and related expenses high volume $10,000
Higher than expected number of building inspections performed by an
outside contractor and other related operating expenditures have
depleted the budget year to date. Funds are needed to continue this level
of service to the end of the year in the amount of$10,000. See attached
Memo.
Public Works Department
Beautification
Capital Outlay-budget donated funds for Selva Marina $2,047
Citizen donations of$2,047 have been collected to help fund the Selva
Marina beautification project. This amount is reflected in both revenues
and in the expenses of the Beautification Division of Public Works.
Fire Department
Personal Services-special pays and overtime $55,000
Motor Vehicles-Record expense of purchased vehicle in fire truck trade $3,000
The special pays for the Fire Control Division need to be adjusted for the
holiday payout which was not budgeted for of about$20,000. An
administrative change in the way holidays are paid meant that all of the
holidays for last year were paid in lump sum this year pursuant to the old
policy and the current year's holidays are being paid as they occur which
is the new policy.This effectively means that twice the number of
holidays are being paid for this budget year. Next year,the holiday pay
will be caught up and the budget will be for the normal number of
holidays. See attached Memo.
The overtime budget for Fire Control Division needs to be revised based
on current usage to be sufficient to last the rest of the year by adding
$35,000. The current contract makes it difficult to administer the
overtime budget. See attached Memo.
The Motor Vehicle expense budget of$3,000 is to account for the
vehicle received in the trade for the fire pumper.
CONVENTION DEVELOPMENT TAX FUND
Revenues:
Interest Earnings-revised projection $5,000
LOCAL OPTION GAS TAX
Revenues:
Interest Earnings-revised projection $30,000
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
Revenues:
Grant Proceeds-adjusted to final approved contract < $45,127>
Expenditures:
Personal Services-adjust to approved contract <$5,750>
Operating Expenses-adjust to approved contract $8,688
•
Capital-adjust to approved contract <$136,652>
Aid to Others-adjust to approved contract $69,926
DEBT SERVICE FUND
Revenues:
Interest Earnings-revised projection $1,500
CAPITAL IMPROVEMENT FUND
Revenues:
Grant Proceeds-Florida Communities Trust Grant pass through entry $283,913
Interest Earnings-revised projection $15,000
Expenditures:
Recreation
Land-Dutton Island-post closing costs for City portion of title and survey $6,344
Land-Grant funded portion,(Florida Community Trust) $283,913
To create a budget for interest earnings of$15,000.
Adjust the land budget for the"Post-Closing"costs for the Atlantic
Beach portion of the survey and title insurance for the final costs
associated with the purchase of Dutton Island of$6,344.
Create a budget for the Florida Communities Trust Grant which
contributed$283,913 directly to the purchase of Dutton Island on the
City's behalf and to record the cost of the land paid for directly with
grant proceeds to enable the City to capture the total purchase cost as an
asset on the City's records
EARTH FEST TRUST FUND
Revenues:
Donations: segregated account for special event $600
Expenditures:
Operating Expenses-expenses of Earth Fest $600
To create a revenue and expense budget for the approved account to
facilitate the expenditures related to this special event of$600.
TREE REPLACEMENT FUND
Revenues:
Transfer from General Fund-to segregate funds collected to date $11,205
Contributions and Donations from private sources $5,000
Expenditures:
Operating Expenses-purchase and installation of trees $16,205
To create a budget to track funds collected and spent on tree replacement
generated by(Ord.No. 95-95-64),which specifies the establishment of a
tree fund. This modification moves the funds previously collected of
$11,205 and estimates a small amount of collections for the remainder of
the year of$5,000. Together,these funds would provide$16,205
available for the planting of trees.
LOCAL LAW ENFORCEMENT BLOCK GRANT FUND
Revenues:
Grant Proceeds-Federal Funds $10,000
Transfer from the Law Enforcement Trust Fund $10,000
Expenditures:
Capital Outlay-Information Management Enhancements $20,000
To establish a budget for the$10,000 federal grant awarded the Police
Department and approved on March 20, 1998 for the purchase of new
reporting software. Total estimate for the project is$20,000 with the
difference to be funded from a match of$10,000 transferred from the
Law Enforcement Trust Fund-contraband forfeiture seizures monies.
LAW ENFORCEMENT TRUST FUND
Revenues:
Fines and Forfeitures
Confiscations-funds already collected $15,000
Interest Earnings-revised projection $1,500
Expenditures:
Transfer to Local Law Enforcement Block Grant Fund-grant match $10,000
To revise the budget for funds already collected from fines and
forfeitures of$15,000 and to revise the estimate for interest earnings by
adding$1,500.
To transfer funds to the Local Law Enforcement Block Grant Fund to
provide a match to have enough funds for the Information Management
Enhancements of estimated$20,000.
Excess funds will remain the trust until appropriated for law
enforcement expenditures.
WATERFRONTS FLORIDA PARTNERSHIP GRANT FUND
Revenues:
Grant Proceeds-Waterfronts Florida Partnership-funds received for Mayport project. $10,000
Expenditures:
Operating Expenses-rehabilitation of building $10,000
Waterfront Florida Partnership Grant Fund is created to allow the
spending of a$10,000 grant received by the 1,000 Friends of Florida,
Inc.,the subgrant recipient which has then been subcontracted to The
Mayport Waterfront Partnership/City of Atlantic Beach to perform the
obligations of the grant. This project is to refurbish a building for a
meeting place for the Mayport Waterfront Partnership and to provide an
information center.
STORMWATER UTILITY FUND
Revenues:
Stormwater Fees-revised projection based on year to date collections $5,000
Interest Earnings-revised projection $5,000
WATER AND SEWER BOND CONSTRUCTION
Revenues:
Interest Earnings-revised projection $100,000
Expenses:
Capital Outlay-revised budget for funds carried forward from previous year $170,693
Interest earnings estimates need to be adjusted by adding$100,000 due
to the higher than anticipated cash balances caused by the spending of
the funds progressing slower than projected.
The funds available for capital expenditures need to be adjusted by
adding$170,693. Projects with any un-appropriated funds are being
moved to the contingent reserve for reallocation. Project budgets are
different in that they cross years. This then requires periodic updates to
projected available funds as those funds continue to be spent and
continue to earn interest. The Capital Project monthly update includes a
listing of the status of the remaining funds. This report will include the
added funds.
FLEET MAINTENANCE
Revenues:
Charges for Services-non-contract work $40,000
Expenditures:
Operating Expenses-expenses related to"non-contract"work $40,000
To create a budget for a cost estimate for$40,000 of"non-contract"
work to be done by Ryder Managed Logistics Systems per authorization
of contract manager. These repairs are of a unique nature and are
covered in the maintenance contract as pass through expenses charged to
the departments. An example would be if Ryder subcontracted a vehicle
to a body shop for accident repairs,the body shop would bill Ryder and
Ryder would then bill us as a pass through at cost. This allows the City
to capture the true cost of maintaining the fleet all in one place. The
"contract"work is routine maintenance of the fleet. The contract
amount is$169,686.
PENSION FUND
Revenues:
Transfer from General Fund-General fund is to pay for administration of pension $17,000
Expenditures:
Operating Expenses-addition of estimated pension attorney expenses to the budget $17,000
The transfer of$17,000 to the Pension Fund from the General Fund is to
cover the estimated services of the pension attorney not originally
budgeted for rewriting the Pension Plan to comply with State and
Federal laws.
Adopted by the City Commission this 11th day of May, 1998.
A�oved as to firm and correctness:
"'an C.Jen',Esquire
`City Atto
A1"1',ST:
Suzanne Shaughnessy
Mayor/Presiding Officer
.1141-%
Ma en King,CMC
City Clerk