98-26 v RESOLUTION NO. 98 - 26
A RESOLUTION AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH,FLORIDA,FOR THE FISCAL YEAR BEGINNING
OCTOBER 1,1997 AND ENDING SEPTEMBER 30, 1998
WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commission
approve all budgetary increases and transfers at the fund level,and
WHEREAS,the nature of budgetary systems and those day to day decisions affecting such
budgetary systems require adjustments from time to time.
NOW,THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic
Beach, that the following Budget Modification be approved for the 1997-1998 Operating Budget.
GENERAL FUND
Expenditures:
Non-Departmental
Transfer to First Night-Special Events Fund $ 8,000
FIRST NIGHT-SPECIAL EVENTS FUND
Revenues:
Transfer from the General Fund $ 8,000
Corporate Contributions 3,000
Fund Raisers Proceeds 8,000
Merchandise Sales 6,700
Concession Sales 700
Total Revenues $26,400
Expenditures:
Operating Expenses
City worker overtime $ 800
Contract Services 16,000
Communication 200
Postage 200
Rentals 1,500
Printing 900
Advertising 2,000
Supplies 4.800
Total Expenditures $26,400
Description:
To establish a budget for the First Night Special Event Fund and to transfer$8,000 to cover the
portion of program expenditures funded by the City.The City approved a contribution of
$10,000,however$2,000 was already approved and transferred for the insurance for the fund
raiser.
Adopted by the City Commission this 27th day of July, 1998.
Ap'roved as to form and correctness:
.1 ..`i...,« _
Alan C.Jef,Esquire
City Atto ey
ATTEST:
J?�11
Ma een King,
City Clerk
I
i iI
Suzanne Shaughnessy
Mayor/Presiding Officer
7A
1999 FIRST NIGHT BUDGET
City of Atlantic Beach $10,670.33 $10,000.00
Corporate Contributions 4,500.00 3,000.00
Fund Raiser Proceeds 8,000.00
Ticket Sales
Auction Sales
Donations 3,973.00
Bar Sales
Button Sales 5,655.00 6,000.00
Merchandise Sales 800.00 700.00
Concession Sales 633.00 700.00
TOTAL INCOME $26,231.33 $28,400.00
In-Kind Contributions $10,463.00 $10,000.00
Fundraiser
Invitations 39.42 500.00
Entertainment 150.00 400.00
Decorations 200.00
Bar 500.00
Miscellaneous 93.47 400.00
Total Fundraiser $282.89 $2,000.00
Programming
Artists Fees 11,044.40 10,000.00
Children's Program 536.27 1,500.00
Teen Programs 0.00 1,000.00
Material/Supplies 1,394.53 500.00
Mailing 102.19 200.00
Miscellaneous 260.31
Total Programming $13,337.70 $13,200.00
Operations
Rental Trucks 938.61 500.00
Tables/Chairs 1,000.00
Electricians/Supplies 1,025.30 500.00
Janitors 100.00 400.00
Sound System Setup 2,000.00
1999 FIRST NIGHT BUDGET
Overtime City Labor 400.00
Police and Fire 400.00
Movers 100.00
Piano Tuners 65.00 200.00
Firewood 100.00
Hayride 300.00 400.00
Limousine Services 75.00 300.00
Total Operations $4,503.91 $4,300.00
Publicity/Marketing
Signs/Banners 1,318.49 300.00
Buttons 1,308.80 300.00
T-Shirts 1,671.00
Photography 400.00 400.00
Phone Line 55.55 200.00
Paid Advertisements 1,268.25 2,000.00
Glow-in-Dark Toys 224.00
Posters/Ad Design 508.00 400.00
Call for Artists 267.92 300.00
Stationary 176.05 500.00
Programs 27.09 2,500.00
Media Kits 46.57
Courier Service 174.36
Total Publicity/Marketing $7,446.08 $6,900.00
Decorations
Flowers 210.00 500.00
Balloons 200.00
Luminaries 100.00
Overall Decorations 450.75 500.00
Total Decorations $660.75 $1,300.00
Administrative Costs
Chairperson 100.00
Volunteer 500.00
Finance 100.00
Total Personnel $700.00
TOTAL EXPENSES $26,231.33 $28,400.00
Total In-Kind Expense
Fundraiser 4,413.00
Publicity/Marketing 6,050.00
Total $10,463.00 $10,000.00