95-02 v RESOLUTION NO. 95-2
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Beach
requires that the City Commission approve all budgetary increases
and transfers from one fund to another, and
WHEREAS, the nature of budgetary systems and those day to day
decisions affecting such budgetary systems require adjustment from
time to time.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the
City of Atlantic Beach, that the attached Budget Adjustment No. BA
95-2 be approved for the 1994-95 budget.
Adopted by the City Commission this 23rd day of January, 1995.
41111127,111111e.-;;Airir
/ Lyman T F etcher
Mayor/Presiding Officer
Approved as to form and correctness:
Aar' C. . 1 sen, Esquire
/ity At ' • ney
ATTES T:
/70.414.1-124
Maur 2en King / y-751
City Clerk
1l
S• M ,
r. -_'li
N • CITY OF
800 SEMINOLE ROAD
ATLANTIC BEACH,FLORIDA 32233-5445
11 TELEPHONE(904)247-5800
FAX(904)247-5805
Budget Adjustment
Number: L A - 9- Date: January 4, 1995
Funds: General Fund, B.L.E.N.D. Grant, Sanitation Fund & Internal Service Fund
Estimated
Appropriations Revenues
Account # Account Tittle Debit Credit Debit Credit
See attached list:
Explanation: To record agreement with 9-1-1 to fund cost of repair to the fuel tank for
the emergency generator. (Memo attached)
To record funding of Parks Maintenance Chief . (Memo attached)
To record Extension of the 1993/94 B.L.E.N.D. grant to December 31 ,
1994.
To record the award of $16,600 recycling grant for 1994/95 (Memo
attached)
To record proceeds from sale of luminaries to offset cost of supplies. (Memo
attached)
To adjust salary accounts for general employees and City Clerk pay
increases.
Approved By: ,i A- - .411 Prepared By:
Kim Lei •ach, City Manager Ann Meuse�Finance Director
Commission Action Required: Yes / No
CITY OF ATLANTIC BEACH
BUDGET ADJUSTMENT
ACCOUNT NAME ACCOUNT NUMBER REVENUES EXPENDITURES EXPLANATION
General Fund
911 Interlocal Revenues 001-0000-342-10-00 2,945 Reimbursement Fuel Tank Repair
Repair & Maintenance 001-2001-521-46-00 2,945 Reimbursement Fuel Tank Repair
Salaries - Park Maint 001-5005-572-12-00 6,000 Parks Department Division Chief
Fica- Park Maint 001-5005-572-21-00 459 Parks Department Division Chief
Pension - Park Maint 001-5005-572-22-00 585 Parks Department Division Chief
Workers Comp- Park 001-5005-572-24-00 390 Parks Department Division Chief
Contract. Services 001-1009-519-34-00 (10,831) Transfer From Lawn Maintenance
Miscellaneous Revenue 001-0000-369-90-00 413 Proceeds From Sale of Luminaries
Operating Supplies Beaut 001-5003-542-52-00 413 Proceeds From Sale of Luminaries
Salaries Police Admin 001-2001-521-12-00 1,108 Adjust for October 1, 1994 Increase
Salaries Police Dispatch 001-2004-521-12-00 7,063 Adjust for October 1, 1994 Increase
Salaries Animal Control 001-2005-521-12-00 502 Adjust for October 1, 1994 Increase
Salaries P & Z 001-1005-515-12-00 261 Adjust for October 1, 1994 Increase
Salaries Building 001-1008-524-12-00 568 Adjust for October 1, 1994 Increase
Salaries Code Enforce 001-1006-516-12-00 328 Adjust for October 1, 1994 Increase
Salaries City Clerk 001-1007-517-12-00 1,176 Adjust for October 1, 1994 Increase
Salaries Streets & Road 001-5002-541-12-00 (3,609) Adjust for October 1, 1994 Increase
Equipment- Police Patrol 001-2002-521-64-00 (4,000) Transfer To Salaries
3,358 3,358
B.L.E.N.D. Grant
9-1-1 Interlocal Revenue 152-0000-331-21-00 6,764 1993/94 Grant Extended for Training
Repair& Maintenance 152-0000-521-40-00 6,764 1993/94 Grant Extended for Training
6,764 6,764 _
Sanitation Fund
Recycling Grant 420-0000-334-39-00 16,600 Recycling Grant Awarded for 1994/95
Promotional Activ. Recyl. 420-4201-534-48-01 16,600 Recycling Grant Awarded for 1994/95
16,600 16,600
Internal Service Fund
Finance &Actg. Salaries 520-1003-512-12-00 9,265 Adjust for October 1, 1994 Increase
Public Works Admin. Sal 530-5001-541-12-00 4,608 Adjust for October 1, 1994 Increase
Charges For Services 520-0000-341-20-00 9,265 Adjust for October 1, 1994 Increase
Charges For Services 530-0000-341-20-00 4,608 Adjust for October 1, 1994 Increase
13,873 13,873 _
MEMORANDUM
TO : MR . KIM LEINBACH
CITY MANAGER
M : DAVID E . THOMPSON
CHIEF OF POLICE
DATE : 12/05/94
SUBJECT : REPLACEMENT OF FUEL TANK FOR EMERGENCY GENERATOR
WE HAVE RECEIVED THE APPROVAL FROM 911 TO REPLACE THE FUEL TANK FOR THE
EMERGENCY GENERATOR .
NEEDEDYOU
REPLACEMENTRECALL ,
REPAIRFORD
DUEAND
TO RUSTY RTHEYEW OWERELD S LAST
YEAR THAT THE TANK
CONCERNED WITH POSSIBLE ENVIRONMENTAL PROBLEMS IF THE TANK STARTED LEAKING .
WE EXPLORED A VARIETY OF OPTIONS INCLUDING REFURBISHING THE TANK INSTEAD OF
REPLACEMENT ,EAND TANKIWASOAKS CUSTOMPERSONNEL
DESIGNEDHELPED
ITEM , ANDSEEK
REPLACEMENTALTERNATIVES .
IS THETHE
BESTTOM
LINE IS THAT THE TA
OPTION .
WE ARE GOING TO SUBMIT A CHECK REQUEST TO HAVE THE WORK PERFORMED AS SOON AS
POSSIBLE . WHEN THE WORK IS COMPLETED AND THE COMPANY IS PAID ,
THEN WE WILL
T . WE
VE
SUBMIT COPIES
E MATTER WITHI911 IN DEPTH , AND PTS TO 911 FOR MTHEY RHAVE NAPPROVED AA
THE EXPENDITURE .
SCUSSED TH
I HOPE THAT THIS INFORMATION IS HELPFUL TO YOU . IF YOU HAVE QUESTIONS , PLEASE
DO NOT HESITATE TO CALL .
CC : MS . ANN MEUSE , FINANCE DIRECTOR
CITY OF
I :' , ,eea4we Eead - 96fr 6{G,
800 SEMINOLE ROAD
ATLANTIC BEACH,FLORIDA 32233-5445
Qf TELEPHONE(904)247-5800
FAX(904)247-5805
November 2, 1994
Honorable Mayor
and City Commission Members
Atlantic Beach, Florida
Dear Mayor and City Commission Members:
I am herewith proposing a reorganization of our Parks and Recreation
Department. In that the Director's position is currently vacant, as well as
one Parks Maintenance Worker 1, it is an opportune time to make any
changes.
Specifically, I am recommending the dividing of responsibilities
concerning parks and recreation activities. Currently, under the Atlantic
Beach Code, the Parks and Recreation Director reports to the Public
Works Director and then City Manager.
This position also supervises throc employees and one part time. An
organization chart would depict this structure as follows:
ICity I
Manager
Pu .Wks.
Dbirector
Ps and
Recark.Dir.
Mice. Mtce.
(Counsellor{ Worker I Worker I Worker I
I am requesting your approval to restructure the department with the goal
in mind to assure equal consideration in both these important
e
areas. My recommendation is to hire a Recreationoresponsible
directly to the City Manager. This individual would be charged with the
general mission to plan our parks layouts (ie. functional design) and
ensure their usage to the maximum. In the latter regard, I envision
coordination/cooperation with all city departments, other governmental
entities(eg. school system, county et al.) and private concerns as well (eg.
YMCA,, leagues and the like). The organizational chart would look like
this:
IMaugerl
ITI
In addition, I am recommending the upgrading of a current, vacant
position to one entitled Parks Department Division Chief. This individual
would be responsible for all parks and assigned city rights-of-way
maintenance. Duties include landscaping/lawn maintenance,
pesticide/fertilizer application, parks/playground upkeep, safety program
coordination for the Parks Department, etc. This chart of organization
reflects this configuration:
city
Manager
Pub Wks
Director
Parks Div.
Director
Mtce. Mtce.
Worker I Worker I
Please note, this is working position in addition to assigned supervisory
responsibilities. The individual will be expected to participate in the
mowing, plant care, playground and other equipment repair, etc. along
with supervising personnel, budgeting, planning, et al.
I am proposing to fund the Recreation Director as currently provided
within the established pay range. Regarding the Parks Department
Division Chief, I recommend, as previously noted, converting the current,
vacant Maintenance Worker I position to the new one as proposed. The
pay range recommended, grade 10, begins at $25,027 and ends at
X36,189-I am planning to hire an individual, if you concur
proposal, at the beginning step ($25,027). When compared to the original
position, funded at $14,196 per annum, the additional cost is $10,831. This
difference may be obtained from our city hall lawn maintenance account,
totaling $14,000 for one year. I have discussed the possibility led h a eg
lawn maintenance performed by the Parks Departmentby
Division Chief with experience in this area and foci we could do the job. If
you agree with this scenario, we would actually save $3,169 a year even
with enactment of the upgraded Parks Department position.
Your consideration of this proposal is appreciated. It is my intention to
recommend these changes for the better operation of our municipal
government and meet the priorities you have established for our
community. For your convenience, I have enclosed suggested
descriptions for the positions noted herein. I would be most happy to
answer any questions.
Sincerely,
•
/
Kim D. Leinbach
City Manager
Enclosure
•
. (2/1t/AY
NWA.-4CITY OF
• /4e/44/tie Seach - etvreda
1200 SANDPIPER LANE
ATLANTIC BEACH,FLORIDA 32233-4381
TELEPHONE(904)247-5834
4 AR FAX(904)247-5843
December 6, 1994
Ms. JoAnn Carter
LOGISTICS & ADMINISTRATION MANAGER
CITY OF JACKSONVILLE
DEPARTMENT OF PUBLIC UTILITIES
SOLID WASTE DIVISION
515 North Laura Street, 6th Floor
Jacksonville, Florida 32202-3156
Dear Ms. Carter:
The City of Atlantic Beach intends to utilize our Fiscal
year 1994/1995 share of the seventh year Recycling and
Education Grant monies in the following manner:
1. Composting Bins $7, 200
2. Recycling Bins $3, 880
3. Advertising $3, 000
4. Community Flyers $2, 520
( printing)
Total $16, 600
We hope you find this expenditure plan acceptable. We
look forward to the continued association with the Recycling
and Education Grant Fund Program.
Sincerely,
Robert S. Kosoy, P. E.
Director of Public
Works
RSK/tb
cc : Kim D. Leinbach/City Manager
Jim Jarboe/Deputy City Manager
Ann Meuse/Finance Director
Kelly Burton/General Maintenance Foreman
FILE - SOLID WASTE. RECYCLING
• Equal Opportunity Employer
DEPARTMENT OF PUBLIC UTILITIES _.=-
Solid Waste Division - o
November 9, 1994 °� <<.9
'CKSONV\L\--c ®
Ms. Ann Meuse
Director of Finance
City of Atlantic Beach
80 Seminole Road
Atlantic Beach, FL 32233
Dear Ms. Meuse:
The City of Jacksonville has been awarded the seventh year Recycling and Education
grant from the State Department of Environmental Protection for the period October 1,
1994 through September 30, 1995.
The amount that your city is eligible to receive is determined by a formula that is based
on population figures provided by the DEP as stated below:
Population (Incentive x Grant) = Total
12,383/701,608 .017649456 x 940,523 = 16,600
Attached is a copy of the grant conditions that must be complied with in order for your
city to be eligible to receive reimbursement of funds. If you intend to apply for your
share of the seventh year grant funds, you MUST submit in writing an expenditure plan
by December 31, 1994. If your plan is not received by this date you will not be eligible
to receive any of the 1994/95 grant funds.
Once your plan is submitted and accepted reimbursement for expenditures can be
made. The deadline for all reimbursements is August 31 ,1995. If documentation is
not received by this date you will not be able to be reimbursed.
If you have any questions or need additional assistance, please do not hesitate to call
me at 632-4749.
Sincerely,
Ann Carter
Logistics &Administration Manager
JC:rb
Attachment
cc: Scott Kelly, P.E., Division Chief
Accounting Division
mem
515 N. LAURA STREET,6TH FLOOR/JACKSONVILLE, FLORIDA 32202-3156
All
I II MEW p' TELEPHONE 904/632-8040 FAX 904/632-4471
Printed on Recycled Paper
PART II - GRANT CONDITIONS
A. GENERAL CONDITIONS:
1. The method of payment, for the period October 1, 1994 through
September 30, 1995, will be on a reimbursement basis only.
2. The grantee shall elect to submit reimbursement requests on either
a monthly or quarterly basis. The method chosen shall be followed
for the entire grant period. An original of the reimbursement
request, with summaries and appropriate contracts attached, shall
be due on the last day of the month following the end of the
reporting period (monthly or quarterly) . Each reimbursement
request shall be submitted in detail sufficient for pre audit and
post audit review.
3. Grant funds may be expended through September 30, 1995. A final
reimbursement request must be submitted no later than October 31,
1995.
4. Reimbursement requests must be signed by the designated Authorized
Representative. This should be the same person who signed the
grant agreement. If there is a change in the authorized
representative during the grant period, the Department must be
notified of the new representative by resolution or minutes of a
commission meeting.
5. Expenditures shall be limited to allowable items as listed in
Section 62-716.430 of the Solid Waste Grants Program Rule:
(a) Solid waste recycling grants shall be used to provide
funding for recycling program capital costs, which include
equipment purchases, solid waste scales, facility
construction and other such costs approved by the
Department.
(b) Grant funds may also be used for operating subsidies,
provided that the applicant shall demonstrate that such a
use is necessary for the success of the recycling program,
and shall show how the subsidy will benefit the program.
(c) Recycling grant funds shall be used for projects to assist
local governments in recycling paper, glass, plastic,
construction and demolition debris, white goods, and metals
and in composting and recycling the organic material
component of municipal solid waste.
(d) Solid waste education grant funds shall be used to promote
recycling, volume reduction, proper disposal of solid
wastes, and market development for recyclable materials. Up
to 30 percent of grant funds may be used for planning
_studies to assess the feasibility and success of the
recycling and education programs.
(e) All existing public and private recycling infrastructure
shall be fully used to the extent possible when planning and
implementing the local government recycling programs. Funds
shall not be used for duplicating existing private and
public recycling programs unless the applicant demonstrates
that such existing programs cannot be integrated into the
planned recycling program.
6. Each recipient of grant funds shall maintain accurate records of
all expenditures of grant funds and shall assure that these
records are available at all reasonable times for inspection,
review or audit by Department personnel and other personnel
authorized by the Department. Records shall be kept for a period
of at least 3 years following the end of the grant period. The
grantee agrees that it will expeditiously initiate and complete
the program work for which assistance has been awarded under this
agreement in accordance with all applicable provisions of Florida
Statutes and the Florida Administrative Code.
7. Allowable costs may be charged to this agreement beginning either
October 1, 1994, or the date this agreement is fully executed,
whichever date is later.
8. Grant funds shall be included in the grantee's Annual Audit
performed under the Single Audit Act (A128) . Any subgrants made
by the grantee shall also include a provision for the subgranted
funds to be included in the subgrantee's Annual Single Audit. A
copy of all Single Audits shall be submitted to the Department of
Environmental Protection, Solid Waste Section, by March 31st of
each year.
9. The Department has the right to terminate a grant award and demand
refund of grant funds for non-compliance with the terms of the
award or the Solid Waste Grants Program Rule 62-716. Such action
may also result in the Department declaring the local government
ineligible for further participation in the program until the
local government complies with the terms of the grant award.
10. Grantee shall obtain all necessary construction-related permits
before initiating construction.
11. The State of Florida's performance and obligation to pay under
this grant agreement is contingent upon receipt of funds presently
anticipated from the Florida Department of Revenue.
12. Travel expenses incurred are included in the amount of this grant
and no additional travel expenses will be authorized. Any
requests for reimbursement of travel expenses must be submitted in
accordance with Section 112.061, Florida Statutes.
13. The Department reserves the right to unilaterally cancel this
contract for refusal by the grantee to allow public access to all
documents, papers, letters, or other material subject to the
provisions of Chapter 119, Florida Statutes, and made or received
by the grantee in conjunction with this grant.
14. The Grantee is prohibited from using grant funds for the purpose
of lobbying the Legislature or a State Agency.
CITY OF
. - _ ,..•"
. *hurtle
-'_//
j*hurt e 'eGf d - ('eytzda
800 SEMINOLE ROAD
ATLANTIC BEACH,FLORIDA 32233-5445
TELEPHONE(904)247-5800
.� FAX(904)247-5805
•
December 21, 1994
To: Ann Meuse, Finance Director
\
From: Carl Walker, Beautification Coordinator.
Re: Attached Deposit to account # 001-0000-366-9000
for Beautification fund-raiser
Finn, here' s a copy of the receipt for $ 413. 00 deposited on
December 16 representing monies collected by the Beautifi-
cation
eautifi-
cation Committee at their holiday luminary sale.
This amount should be added to the beautification budget,
account # 001-5003-542-52. 00. Prior to your time, this was
accomplished by resolution to the Commission for their ap-
proval. I' m not sure how you want to handle but please let
me know. If you have any question, cal 1 me at 5828.
cpy: Kim Leinbach, City Manager
CITY OF
ATLANTIC BEACH N2 14028
FLORIDA
la. IL. I91L
NAME epAi ( Oikp )
ADDRESS
CITY
Octsik j
eP
001- 6006- Y440-9000 kt
1-)L4C) ' ' •
• k
When Signed, Dated and Numbered, This Becomes an Of{fiR 0 nc*E400000 $413.00 49
Received Payn it4: 12/16/94 02 Rcpt: 0019777
MAKE CHECKS PAYABLE TO CASH
CITY OF ATLANTIC BEACH, FLORIDA TREASURER