Loading...
4-8-24 Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, April 8, 2024 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Regular Commission Meeting held on March 11, 2024. 3-11-24 Regular City Commission Draft Minutes 5 - 22 2. COURTESY OF FLOOR TO VISITORS 2.A. Mayport Robotics Club Presentation PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. 90-Day Calendar (April-June 2024) 90-Day Calendar (April-June 2024) 23 - 26 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Award the Contract for Fleet Management and Vehicle Maintenance to First Vehicle Services and authorize the City Manager to execute the contract. Fleet Management and Vehicle Maintenance 27 - 29 6.B. Authorize the City to contract with C & L Landscape and Building, Inc. to complete the repairs to the Dutton Island Docks in the amount of $122,661.28, and authorize the City Manager to execute the contract. 31 - 93 Page 1 of 110 Regular City Commission - 08 Apr 2024 Repairs to the Dutton Island Docks 7. COMMITTEE REPORTS 7.A. Environmental Stewardship Committee (ESC) 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 24-19 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO CONTRACT WITH C & L LANDSCAPE AND BUILDING, INC. TO PERFORM RENOVATIONS TO THE 18TH STREET BEACH WALKOVER; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-19 95 - 99 8.B. RESOLUTION NO. 24-20 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADOPTING A PARKS AND RECREATION RISK MANAGEMENT PLAN (EXHIBIT A); AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-20 101 - 110 9. ACTION ON ORDINANCES 10. MISCELLANEOUS BUSINESS 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Page 2 of 110 Regular City Commission - 08 Apr 2024 Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 110 Page 4 of 110 Regular City Commission March 11, 2024 MINUTES Regular City Commission Meeting Monday, March 11, 2024 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 (District 1308) Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Ladayija Nichols, Deputy City Clerk (DCC) Amanda Askew, Planning & Community Development Dir. (PCDD) Scott Williams, Public Works Director (PWD) Steve Swann, City Engineer (CE) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Special Called Meeting held on October 30, 2023. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 1B. Approve minutes of the Regular Commission Meeting held on February 26, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT Page 1 of 18 Agenda Item #1.A. 08 Apr 2024 Page 5 of 110 Regular City Commission March 11, 2024 CC Bartle called each speaker to the podium. Kendell and Neil King spoke about stormwater drainage at their residence. Jim Wheatley expressed concerns about traffic, construction on 5th Street (St.), and agenda item 8A. Ken and Brenda Simon expressed concerns about agenda item 8A. Brinkley Harrell expressed concerns about City projects, agenda items 8A and 3B. 3. CITY MANAGER REPORTS 3.A. 90-Day Calendar (Mar. - May 2024) CM Killingsworth reported as detailed in the agenda packet. There was a CONSENSUS to approve the 90-Day Calendar. 3.B. Ahern Street Link to Ahern Project Presentation PCDD Askew presented as detailed in a slideshow presentation (which is attached hereto and made part of this Official Record as Attachment A). Commissioner Bole expressed concerns about towing that occurs behind Ragtime Tavern. PCDD Askew briefly explained a solution to these concerns. Commissioner Waters thanked PCDD Askew for her work and inquired about the STOP Committee being tasked with this topic. PCDD Askew communicated her understanding of the committee's tasks. Commissioner Ring inquired about spacing for bike lanes. PCDD Askew explained the options and expressed the needs of the community. Commissioner Ring indicated that she favors Option #1 which includes eight to nine angled parking spaces. Commissioner Bole provided more input on this discussion. Mayor Ford inquired about bike lane connectivity. PCDD Askew explained that staff has looked at the amount of right-of-way the City has to place a potential bike lane or multi- use path. CM Killingsworth extended further input on this topic and explained the challenge of bike lanes in certain areas. He expressed that staff is not opposed to bike lanes however, there are areas where it is not appropriate and that there are parking needs that need to be met. He informed that staff has looked at how to make it best and that Option #1 has presented to be the best compromise. Page 2 of 18 Agenda Item #1.A. 08 Apr 2024 Page 6 of 110 Regular City Commission March 11, 2024 There was a CONSENSUS to move forward with Option #1. 3-11-24 Attachment A 3.C. The Makings of a Strategic Plan CM Killingsworth presented as detailed in the agenda packet and answered questions from the Commission. There was a CONSENSUS to bring the mission statement back as a resolution. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole  Spoke about risk information and liability.  Briefly spoke about grants.  Expressed that he would like to see the draft liability policy soon. Commissioner Kelly  Mentioned that someone has stepped up to fill the open position on the STOP Committee. Mayor Ford recommended that the committee move forward without a replacement. Commissioner Ring expressed that she would be okay with placing another member on the Committee and requested to take a vote on this decision. Commissioner Bole expressed that the member is from his district and that he is okay with not placing another member on the Committee. Commissioner Waters agreed with Mayor Ford and Commissioner Bole's sentiments. Commissioner Ring  Spoke about the splashpad. Commissioner Waters  Briefly spoke about police cameras throughout the City and expressed that he would get the STOP Committee's input on this topic. Mayor Ford  Commended the Parks, Recreation and Police departments for their work with Tour de Parks. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA Mayor Ford explained the process for the consent agenda and asked the Commission if any items should be pulled. Commissioner Ring expressed that she would like to discuss item 6B. MOTION: Remove 6B from the consent agenda. Motion: Jessica Ring Second: Candace Kelly Page 3 of 18 Agenda Item #1.A. 08 Apr 2024 Page 7 of 110 Regular City Commission March 11, 2024 Motion passed unanimously 5 to 0. 6.A. Authorize the City Manager to sign the Second Amendment to Radio Services Agreement between the City of Atlantic Beach and the City of Jacksonville. Mayor Ford read the title of item 6A. CA Gabriel explained that item 6A is still an item on the consent agenda. A unanimous vote was taken. 6.B. Approve the schedule of streets to be included in the 2024 Milling & Paving project and approve the Main Street proposed speed humps locations. Mayor Ford read the title of item 6B. CM Killingsworth explained this item as detailed in the agenda packet. PWD Williams answered questions from the Commission. Mayor Ford read the title of item 6B. MOTION: Approve (agenda item 6B). Motion: Jessica Ring Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. DCC Nichols informed the Commission that she did not hear a motion for agenda item 6A. CA Gabriel explained that 6A was passed and who made the motion and second for item 6B. CC Bartle further explained that a motion was not heard for item 6A. MOTION: Approve the consent agenda. Motion: Bruce Bole Page 4 of 18 Agenda Item #1.A. 08 Apr 2024 Page 8 of 110 Regular City Commission March 11, 2024 Second: Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Michael Waters For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 5 to 0. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 24-10 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2324-03 FOR 20th STREET LIFT STATION ACCESS WIDENING; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. CM Killingsworth explained the resolution. CE Swann explained the need for the resolution and answered questions from the Commission. Mayor Ford requested that an outside vendor provide suggestions for this project. MOTION: Approve Resolution (No.) 24-10. Motion: Bruce Bole Second: Candace Kelly Mayor Ford requested that CM Killingsworth look at options for this project. He expressed that he would like to know what the City is doing with other lift stations and what has been conveyed to the property owners that are directly affected. Curtis Ford Against Bruce Bole (Moved By) For Michael Waters Against Candace Kelly (Seconded By) For Jessica Ring Against Page 5 of 18 Agenda Item #1.A. 08 Apr 2024 Page 9 of 110 Regular City Commission March 11, 2024 Motion failed 2 to 3. 8.B. RESOLUTION NO. 24-12 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ESTABLISHING THE CITY’S 2024 PRIORITIES; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. CM Killingsworth explained that he discussed this item during agenda item 3C. MOTION: Approve Resolution No. 24-12. Motion: Jessica Ring Second: Candace Kelly Curtis Ford For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Jessica Ring (Moved By) For Motion passed 5 to 0. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-24-172, Introduction and First Reading. AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024, AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. CM Killingsworth explained the ordinance. MOTION: Approve Ordinance (No.) 20-24-172 (on first reading). Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Michael Waters For Candace Kelly (Seconded By) For Page 6 of 18 Agenda Item #1.A. 08 Apr 2024 Page 10 of 110 Regular City Commission March 11, 2024 Jessica Ring For Motion passed 5 to 0. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Gabriel  Followed up on the Form 6 discussion and answered questions from the Commission. CC Bartle  Announced that the City Clerk's Office will have a Records Management Specialist starting on March 18, 2024. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Ring  Thanked CM Killingsworth for his work with the priorities. Commissioner Waters  Announced the Annual Donut Dash Run that will occur on April 13, 2024 in order to support Fletcher High School Band.  Mentioned that he would be taking his dog to the Paws in the Park event and encouraged everyone to bring their dogs. Commissioner Kelly  Spoke about a message she received announcing the closing of East Coast Drive. Commissioner Bole  Announced that the Beaches Town Center Agency will be hosting a Golf Classic on April 11, 2024.  Briefly spoke about Dancing in the Streets.  Expressed that resolutions that are not a unanimous vote should be done by a roll call vote. CA Gabriel expressed that if there is a lack of clarity, a roll call vote is an option. CC Bartle encouraged everyone to review Section 2-19 of the City's Code. 13. ADJOURNMENT The meeting adjourned at 8:33 PM. Attest: Date Approved:_________________ Donna L. Bartle, City Clerk Curtis Ford, Mayor Page 7 of 18 Agenda Item #1.A. 08 Apr 2024 Page 11 of 110 Page 8 of 18 Agenda Item #1.A. 08 Apr 2024 Page 12 of 110 Ahern St –Complete Streets (from E. Coast to Ocean Blvd.)Page 9 of 18Agenda Item #1.A.08 Apr 2024Page 13 of 110 Page 10 of 18Agenda Item #1.A.08 Apr 2024Page 14 of 110 Page 11 of 18Agenda Item #1.A.08 Apr 2024Page 15 of 110 Page 12 of 18Agenda Item #1.A.08 Apr 2024Page 16 of 110 Page 13 of 18Agenda Item #1.A.08 Apr 2024Page 17 of 110 Page 14 of 18Agenda Item #1.A.08 Apr 2024Page 18 of 110 Crawford, Murphy & Tilly (CMT)’s mission is to provide superior infrastructure solutions, responsive to clients’ needs and expectations, while fostering growth and development for our employees. COAB hired a consultant to help design the Ahern Complete Streets project Page 15 of 18Agenda Item #1.A.08 Apr 2024Page 19 of 110 Option #1 (recommended) •8’ multiuse path on north side –vehicles @ the NWC still able to park in existing parking spaces •6’ sidewalk on south side with angled parking •Adds 8-9 angled parking spaces on south side of ROW. (note now the westerly driveway entrance on Ahern will be closed for the Ragtime parking lot reconfiguration) Page 16 of 18Agenda Item #1.A.08 Apr 2024Page 20 of 110 Option #2 (Bike lane on north side) •4’ sidewalk on the north side with a 4’ bike lane (currently would be the only area in the city with a bike lane). Based on field mtg. and survey consultant reduced sidewalk fro 5’ to 4’ accommodate parking at the NWC (area circled in red) •4’ sidewalk on south side -Upon review would reduce down from 5’ sidewalk to 4’ to continue to all parking at the NWC •Adds 7 spaces (note now the westerly driveway entrance on Ahern will be closed for the Ragtime parking lot reconfiguration) Page 17 of 18Agenda Item #1.A.08 Apr 2024Page 21 of 110 Option #3 (8’ Shared path on both sides) •8’ multiuse path on north side (vehicles @ the NWC will block (overhang) on sidewalk) –area circled in red •8’ multiuse path on south side •Adds 7 spaces (note now the westerly driveway entrance on Ahern will be closed for the Ragtime parking lot reconfiguration) Page 18 of 18Agenda Item #1.A.08 Apr 2024Page 22 of 110 Agenda Item #3.A. 08 Apr 2024 Page 23 of 110 Agenda Item #3.A.08 Apr 2024 Page 24 of 110 Agenda Item #3.A.08 Apr 2024 Page 25 of 110 Agenda Item #3.A.08 Apr 2024 Page 26 of 110 Agenda Item #6.A. 08 Apr 2024 Page 27 of 110 Agenda Item #6.A.08 Apr 2024 Page 28 of 110 Agenda Item #6.A.08 Apr 2024 Page 29 of 110 Page 30 of 110 Agenda Item #6.B. 08 Apr 2024 Page 31 of 110 Agenda Item #6.B. 08 Apr 2024 Page 32 of 110 Agenda Item #6.B. 08 Apr 2024 Page 33 of 110 Agenda Item #6.B. 08 Apr 2024 Page 34 of 110 Agenda Item #6.B. 08 Apr 2024 Page 35 of 110 Agenda Item #6.B. 08 Apr 2024 Page 36 of 110 Agenda Item #6.B. 08 Apr 2024 Page 37 of 110 Agenda Item #6.B.08 Apr 2024 Page 38 of 110 Agenda Item #6.B. 08 Apr 2024 Page 39 of 110 Agenda Item #6.B. 08 Apr 2024 Page 40 of 110 Agenda Item #6.B. 08 Apr 2024 Page 41 of 110 Agenda Item #6.B. 08 Apr 2024 Page 42 of 110 Agenda Item #6.B. 08 Apr 2024 Page 43 of 110 Agenda Item #6.B. 08 Apr 2024 Page 44 of 110 Agenda Item #6.B. 08 Apr 2024 Page 45 of 110 Agenda Item #6.B. 08 Apr 2024 Page 46 of 110 Agenda Item #6.B. 08 Apr 2024 Page 47 of 110 Agenda Item #6.B. 08 Apr 2024 Page 48 of 110 Agenda Item #6.B. 08 Apr 2024 Page 49 of 110 Agenda Item #6.B. 08 Apr 2024 Page 50 of 110 Agenda Item #6.B. 08 Apr 2024 Page 51 of 110 Agenda Item #6.B. 08 Apr 2024 Page 52 of 110 Agenda Item #6.B. 08 Apr 2024 Page 53 of 110 Agenda Item #6.B. 08 Apr 2024 Page 54 of 110 Agenda Item #6.B. 08 Apr 2024 Page 55 of 110 Agenda Item #6.B. 08 Apr 2024 Page 56 of 110 Agenda Item #6.B. 08 Apr 2024 Page 57 of 110 Agenda Item #6.B. 08 Apr 2024 Page 58 of 110 Agenda Item #6.B. 08 Apr 2024 Page 59 of 110 Agenda Item #6.B. 08 Apr 2024 Page 60 of 110 Agenda Item #6.B. 08 Apr 2024 Page 61 of 110 Agenda Item #6.B. 08 Apr 2024 Page 62 of 110 Agenda Item #6.B. 08 Apr 2024 Page 63 of 110 Agenda Item #6.B. 08 Apr 2024 Page 64 of 110 Agenda Item #6.B. 08 Apr 2024 Page 65 of 110 Agenda Item #6.B. 08 Apr 2024 Page 66 of 110 Agenda Item #6.B. 08 Apr 2024 Page 67 of 110 Agenda Item #6.B. 08 Apr 2024 Page 68 of 110 Agenda Item #6.B. 08 Apr 2024 Page 69 of 110 Agenda Item #6.B. 08 Apr 2024 Page 70 of 110 Agenda Item #6.B. 08 Apr 2024 Page 71 of 110 Agenda Item #6.B. 08 Apr 2024 Page 72 of 110 Agenda Item #6.B. 08 Apr 2024 Page 73 of 110 Agenda Item #6.B. 08 Apr 2024 Page 74 of 110 Agenda Item #6.B. 08 Apr 2024 Page 75 of 110 Agenda Item #6.B. 08 Apr 2024 Page 76 of 110 Agenda Item #6.B. 08 Apr 2024 Page 77 of 110 Agenda Item #6.B. 08 Apr 2024 Page 78 of 110 Agenda Item #6.B. 08 Apr 2024 Page 79 of 110 Agenda Item #6.B. 08 Apr 2024 Page 80 of 110 Agenda Item #6.B. 08 Apr 2024 Page 81 of 110 Agenda Item #6.B. 08 Apr 2024 Page 82 of 110 Agenda Item #6.B. 08 Apr 2024 Page 83 of 110 Agenda Item #6.B. 08 Apr 2024 Page 84 of 110 Agenda Item #6.B. 08 Apr 2024 Page 85 of 110 Agenda Item #6.B. 08 Apr 2024 Page 86 of 110 Agenda Item #6.B. 08 Apr 2024 Page 87 of 110 Agenda Item #6.B. 08 Apr 2024 Page 88 of 110 Agenda Item #6.B. 08 Apr 2024 Page 89 of 110 Agenda Item #6.B. 08 Apr 2024 Page 90 of 110 Agenda Item #6.B. 08 Apr 2024 Page 91 of 110 Agenda Item #6.B.08 Apr 2024 Page 92 of 110 Agenda Item #6.B.08 Apr 2024 Page 93 of 110 Page 94 of 110 Agenda Item #8.A. 08 Apr 2024 Page 95 of 110 Agenda Item #8.A. 08 Apr 2024 Page 96 of 110 Agenda Item #8.A. 08 Apr 2024 Page 97 of 110 Agenda Item #8.A. 08 Apr 2024 Page 98 of 110 Agenda Item #8.A. 08 Apr 2024 Page 99 of 110 Page 100 of 110 Agenda Item #8.B. 08 Apr 2024 Page 101 of 110 Agenda Item #8.B. 08 Apr 2024 Page 102 of 110 Agenda Item #8.B. 08 Apr 2024 Page 103 of 110 Agenda Item #8.B. 08 Apr 2024 Page 104 of 110 Agenda Item #8.B. 08 Apr 2024 Page 105 of 110 Agenda Item #8.B. 08 Apr 2024 Page 106 of 110 Agenda Item #8.B. 08 Apr 2024 Page 107 of 110 Agenda Item #8.B. 08 Apr 2024 Page 108 of 110 Agenda Item #8.B. 08 Apr 2024 Page 109 of 110 Agenda Item #8.B. 08 Apr 2024 Page 110 of 110