93-06-07 v 1120 0
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- .•.s. _ CITY OF
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No. 93-6
WHEREAS, Joan LaVake has served the people of the City of
Atlantic Beach for four years as a member of the Pension Board of
Trustees, and
WHEREAS, Joan LaVake gave most generously of her time,
talents, and energy for the benefit of the residents and employees
of Atlantic Beach.
NOW, THEREFORE, BE IT RESOLVED the City Commission of Atlantic
Beach, Florida, does hereby express its sincere appreciation and
heartfelt gratitude for the contributions of Joan LaVake, and
extends its best wishes for her future happiness.
BE IT FURTHER RESOLVED that a copy of this Resolution of
recognition and appreciation be spread upon the official minutes of
the City of Atlantic Beach and a certified copy hereof be furnished
to Joan LaVake.
Adopted by the City Commi sion Atlanti Be ch, Florida,
this 25th day of January 1993.
Abil, 42
W' Liam . Gulliford, J . Ma or
L
° €; . Glenn AEd
. wards, Commissioner
glk, it * . ; ;....-- .1"f"- 7 Zf
Iv H:4 L;er L ,,.. T. Fletcher, Commissioner
I ilk gie.P.2:t.ie e i,,,,,,,4, .
Adelaide R. Tucker, ommissioner
if . I 4
. ,
1121
J. ,ez,'.f'd Waters, III , Commissioner
RESOLUTION NO. 93-7
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Beach requires
that the City Commission approve all budgetary increases and transfers
from one fund to another, and
WHEREAS, the nature of budgetary systems and those day to day
decisions affecting such budgetary systems require adjustment from time
to time,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach, that the attached Budget Adjustment No. BA-22 be approved
for the 1992-93 budget.
Adopted by the City Commission February 8, 1993.
* * * * * * * * * * * *
1 /
A AL , . ,I
lil
^il i. I. Gulli or. , J N 'residing Officer
0
Approved as to form and correctness:
/
'a ':4?/PL.__--__
n Jensen, y Attorney
ATTEST:
/ lk,iee C istl- :Ler,
Maureen King, City Clerk J
CITY OF ATLANTIC BEACH
BUDGET ADJUSTMENT
NUMBER: BA-22 EFFECTIVE DATE: 02-08-93
FUND: Various Funds
APPROPRIATIONS ESTIMATED REVENUE
ACCOUNT NO. ACCOUNT TITLE DEBIT CREDIT DEBIT CREDIT
400-0000-343-10-00 (1) Atl. Beach - Minimum Water 22,891
400-0000-343-32-00 Atl. Beach - Water Volume 7,211
410-0000-343-51-01 Atl. Beach - Minimum Sewer 22,721
410-0000-343-51-02 Atl. Beach - Sewer Volume 14,060
430-0000-343-31-00 Buccaneer - Minimum Water 16,509
430-0000-343-32-00 Buccaneer - Water Volume 4,527
440-0000-343-51-01 Buccaneer - Minimum Sewer 18,049
440-0000-343-51-02 Buccaneer - Sewer Volume 8,344
400-4000-581-91-01 AB Water - Transfer to G/F 24,013
410-4000-581-91-01 AB Sewer - Transfer to G/F 36,781
430-4000-581-91-01 Buc. Water - Transfer to G/F 14,947
440-4000-581-91-01 Buc. Sewer - Transfer to G/F 26,393
400-4001-533-1200 AB Water - Salaries 4,260
400-4001-533-1400 AB Water - Overtime 750
:00-4001-533-2100 AB Water - FICA 384
400-4001-533-2200 AB Water - Pension 415
400-4001-533-2300 AB Water - Health 94
400-4001-533-2400 AB Water - Workers Comp. 186
430-4301-533-1200 Buc. Water - Salaries 4,260
430-4301-533-1400 Buc. Water - Overtime 750
430-4301-533-2100 Buc. Water - FICA 384
430-4301-533-2200 Buc. Water - Pension 415
430-4301-533-2300 Buc. Water - Health 94
430-4301-533-2400 Buc. Water - Workers Comp. 186
TOTALS 0 114,312 114,312 0
EXPLANATION: (1) Increases budgeted revenues, per 1/1/93 rate adjustment.
Allocates funds to Atl. Beach and Buc. Water divisions
to cover costs associated with meter reader position.
Transfers made to General Fund to cover costs of utility
supervisor, data entry clerk, Deputy City Mgr. positions
as well as the added costs of monthly billing and set
up costs associated with new billing system.
APPROVED BY: Kim Leinbach, City Manager
PREPARED BY: Kirk Wendland, Finance Director
-NITIATED BY: Kirk Wendland, Finance Director
:OMMISSION ACTION REQUIRED: Yes DATE PREPARED: 02-02-93
CITY OF ATLANTIC BEACH
BUDGET ADJUSTMENT
NUMBER: BA-22 - Continued EFFECTIVE DATE: 02-08-93
FUND: Various Funds
APPROPRIATIONS ESTIMATED REVENUE
ACCOUNT NO. ACCOUNT TITLE DEBIT CREDIT DEBIT CREDIT
001-0000-381-30-00 (2) Transfer to G/F - AB Water 24,013
001-0000-381-40-00 Transfer to G/F - AB Sewer 36,781
001-0000-381-50-00 Transfer to G/F - Buc. Water 14,947
001-0000-381-60-00 Transfer to G/F - Buc. Sewer 26,393
001-1003-513-1200 Finance - Salaries 24,696
001-1003-513-1400 Finance - Overtime 2,000
001-1003-513-2100 Finance - FICA 2,043
001-1003-513-2200 Finance - Pension 2,404
001-1003-513-2300 Finance - Health 2,644
001-1003-513-2400 Finance - Workers Comp. 125
001-1003-513-3100 Finance - Pro. Services 250
001-1003-513-5200 Finance - Operating Supplies 5,750
001-1009-519-1200 General Gov't - Salaries 27,000
D01-1009-519-2100 General Gov't - FICA 2,066
301-1009-519-2400 General Gov't - Workers Comp. 157
001-1009-519-3100 General Gov't - Pro. Services 3,000
001-1009-519-6400 General Gov't - Equipment 30,000
TOTALS 0 102,134 102,134 0
EXPLANATION: (2) Increases transfers from Water and Sewer utilities to
cover costs of additional staffing, added operational
costs associated with monthly billing, and one time
capital and professional services costs for set up
related to conversion of new utility billing system.
APPROVED BY: Kim Leinbach, City Manager
PREPARED BY: Kirk Wendland, Finance Director
NITIATED BY: Kirk Wendland, Finance Director
:OMMISSION ACTION REQUIRED: Yes DATE PREPARED: 02-02-93
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-;; CITY OF
' r orectic &ad - 94Puda
800 SEMINOLE ROAD
4 --- -- -- ---- - ------ ATLANTIC BEACH,FLORIDA 32233-5445
\:1 TELEPHONE(904)247-5800
oak , a FAX(904)247-5805
February 1, 1993
To: Kim D. Leinbach, City Manager / / '
From: Kirk R. Wendland, Finance Director ! WPB
RE: Budget Transfer Request
Attached you will find a comprehensive budget transfer request to cover
costs related to our Water and Sewer utilities which were not originally
included in the FY 1992/93 budget. These costs, which are described
below, are consistant with the Purvis Gray & Company analysis as adopted
by the City Commission on November 23 , 1992 .
Estimated revenues approved in the FY 1992/93 budget did not include a
rate adjustment. The approved rate adjustment, which became effective
on January 1, 1993 , will obviously produce additional revenues. This
transfer recognizes a portion of those revenues and allocates them to
cover associated costs. This does not utilize the entire amount of
additional revenues anticipated for FY 1992/93 .
The Purvis Gray analysis provides funding for four additional positions,
each for a full year, an estimated cost of $100, 000. 00 per year. As
you know, at this point we have added a utility billing supervisor, a
data entry clerk, and a meter reader. We did not add these positions
until after the fiscal year was already one-quarter completed. Again
you will recall that in anticipation of these "savings" , the Commission
approved an extension of the Deputy City Managers contract on December
2 , 1992 . Since that time, the Deputy City Manager has been focusing on
Water and Sewer related projects, primarily as it relates to funding
sources for the capital improvement program. This transfer covers the
costs of all these positions, plus applicable benefits, to the
departments for which these positions have been assigned.
The increase to the Fianace Department's operating supplies account
($5, 750) is associated with printing bills on a monthly basis rather
than quarterly. The addition to professional services ($250) is for
installation of new phone lines for the utility billing supervisor
and data entry clerk.
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Equipment and professional services costs in the General Gov't account
are for set up costs associated with our monthly billng process, as well
as our conversion to the HTE utility billing system. Our utility
billing supervisor and data entry clerk need equipment (i.e. desks,
chairs, calculators, computers) to effectively perform their jobs.
In addition, it has already become apparent that we can not handle the
volume of transactions associated with monthly billing with only one
cash register terminal in the water department. We need to immediately
purchase an additional CRT, two cash drawers, and validator printers.
Once we get the HTE system on line, it would be extremely cost effective
to purchase a bar code scanner and printer which can be dedicated to
production of utilities bills. This will also allow us backup
capabilities in case of mechanical downtime.
Please let me know if you have any questions regarding these matters.
I will be happy to discuss this with you as soon as possible.
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