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5-13-24 Amended Agenda
City of Atlantic Beach Amended Agenda Regular City Commission Meeting Monday, May 13, 2024 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve Minutes of the Town Hall meeting held on April 13, 2024. 4-13-24 Town Hall Draft Minutes 5 - 10 * 1.B. Approve Minutes of the Regular Commission meeting held on April 22, 2024. 4-22-24 Regular City Commission Draft Minutes 11 - 17 2. COURTESY OF FLOOR TO VISITORS 2.A. Berkshire Hathaway Florida Network Realty presentation/Atlantic Beach Cares Donation (2023 Luminaria) 2.B. 2024 Public Works Week Proclamation National Public Works Week 2024 19 PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (May - July 2024) 90-Day Calendar (May - July 2024) 21 - 24 3.B. Police Department 2023 Annual Report Police Department 2023 Annual Report 25 - 50 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS * 4.A. National Safe Boating Week 2024 (Mayor Ford) National Safe Boating Week 2024 51 * 4.B. Duval County Public Schools (DCPS) Records Request (Commissioner Ring) DCPS Records Request 53 - 54 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. Page 1 of 239 Regular City Commission - 13 May 2024 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Award Bid 2324-12 to GEC Trucking & Construction, Inc. and authorize the City Manager to execute the contract. Milling & Paving 2024 55 - 57 6.B. Approve the purchase of the Thor Guard lightning protection system and authorize the City Manager to execute contracts and purchase orders to effectuate this purchase. Lightning Protection System Upgrade 59 - 63 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 24-22 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2324-10 FOR SR A1A MAYPORT ROAD WATER MAIN IMPROVEMENTS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-22 65 - 70 8.B. RESOLUTION NO. 24-23 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADOPTING A PARK, RECREATION AREA AND BUILDING NAMING POLICY; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-23 71 - 77 * 8.C. RESOLUTION NO. 24-25 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE EXECUTION OF A PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND HOOSE HOMES AND INVESTMENTS, LLC, FOR THE PURCHASE OF 2.16+- ACRES OF REAL PROPERTY IN ATLANTIC BEACH ON DORA DRIVE (PARCEL ID 172118 0000, 172119 0000, 172122 0000) FOR THE PRICE OF $1,075,000; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS, COMPLETE DUE DILIGENCE EFFORTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE 79 - 137 Page 2 of 239 Regular City Commission - 13 May 2024 THE PROVISIONS OF THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-25 8.D. RESOLUTION NO. 24-26 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT WITH BS&A SOFTWARE LLC TO PROVIDE AN ENTERPRISE RESOURCE PLANNING SOFTWARE SOLUTION AND ASSOCIATED SERVICES TO THE CITY FOR THE AMOUNT OF $326,840; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-26 139 - 168 * 8.E. RESOLUTION NO. 24-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO CONTRACT WITH C & L LANDSCAPE, INC. TO PERFORM TIDE VIEWS SUNSET PIER AND WALKWAYS RENOVATIONS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-27 169 - 236 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-24-173, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-24-173 237 - 239 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. Page 3 of 239 Regular City Commission - 13 May 2024 If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 4 of 239 Town Hall April 13, 2024 MINUTES Town Hall Meeting Saturday, April 13, 2024 - 10:00 AM Gail Baker Community Center City Hall, 800 Seminole Road Atlantic Beach, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor – Seat 1 Bruce Bole, Commissioner - Seat 2 (District 1308) Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Ladayija Nichols, Deputy City Clerk (DCC) Following the Pledge of Allegiance Mayor Ford called the meeting to order at 10:05 AM. 1 TOPICS FOR DISCUSSION Community Centers Survey Link to Community Centers Survey CM Killingsworth explained the survey as detailed in the agenda and described the results received thus far. Suzanne Shaughnessy asked if a veteran's services office was requested in the survey responses. CM Killingsworth reported that it did not make the top rated responses. Sarah Boren expressed that she would like for the new community center to be built in a resilient and sustainable way. She suggested that more community centered activities be available and that a request for demographic information be added to the survey. Mark Gabrynowicz inquired about the credibility of the survey and suggested getting more of the community to complete the survey. Commissioner Waters asked if the Commission has done a good job with getting the survey out. Mr. Gabrynowicz emphasized that the survey is important. Commissioner Ring expressed that there was potential confusion with this survey and the parks master plan survey. She agreed with the suggestions of demographic Page 1 of 6 Agenda Item #1.A. 13 May 2024 Page 5 of 239 Town Hall April 13, 2024 information being added to the survey. She asked how long the survey would be available, CM Killingsworth answered that it would be available for two weeks. Don Wolfson inquired about the result of placing flyers out in the community. Commissioner Ring expressed that there are many places to place flyers and market the survey. She mentioned that she wouldn't feel comfortable with moving forward on any decisions with the current amount of responses received. CM Killingsworth spoke about the Commission priorities and explained that staff will be looking at ways to track services, by survey, on an ongoing basis. Sarah Boren made further suggestions on getting the survey out. Commissioner Ring offered further suggestions for getting the survey out. A citizen opined that the City does a good job getting information out. Veronica Rodriguez offered further suggestions on advertising the survey. Mark Gabrynowicz agreed with Ms. Rodriguez's suggestions. Atlantic Beach Elementary Mayor Ford made a brief statement in support of removing Atlantic Beach Elementary (ABE) from any list for potential closure. He encouraged citizens to continue to advocate to the school board for the non-closure of ABE. Commissioner Bole read a part of an email that was received from the superintendent of the school board (which is attached hereto and made part of this Official Record as Attachment A). He emphasized the importance of engaging the school board on this issue. Carolyn Zisser requested that the DCPS Superintendent's email be added to the City website. Don Wolfson commended the Mayor's leadership on this issue. He mentioned that he has communicated with all of the beach Mayors and encouraged the Commission to come together as a unified group to help coordinate these efforts. Commissioner Waters expressed that the Commission is in full support of ABE staying open. Commissioner Ring briefly spoke about the email received from the DCPS Superintendent and expressed that she would like to know where the City Attorney is in conversation with the DCPS Attorney. Mayor Ford briefly spoke about his findings from the most recent school board meeting. Don Wolfson provided further comments on this issue. Page 2 of 6 Agenda Item #1.A. 13 May 2024 Page 6 of 239 Town Hall April 13, 2024 Commissioner Bole spoke about his conversations with individuals regarding this issue that occurred at the Beaches Town Center Agency Golf tournament. Debbie Monty expressed that all local politicians should be involved in advocating for this cause. Sarah Boren requested that the City set up a website with information regarding this issue. Mayor Ford expressed that this issue is a crossover from the school board to the City and that the City might not post things regarding this issue on the website and thanked her for the suggestion. Peter Coalson reiterated the importance of this issue. He asked questions about specifics of this issue and CM Killingsworth, Mayor Ford, Commissioner Bole, Don Wolfson answered his questions. Commissioner Ring suggested that Emily McCarthy share a presentation that she gave to the SOS group. She expressed that she wants to consider potential infrastructure impacts if this issue were to move forward. Emily McCarthy expressed that she is grateful to the Commission for passing Resolution No. 24-21. Mayor Ford mentioned that not all of AB's children attend ABE. He expressed that this issue could be an avenue for advocating that all children in AB are able to attend ABE. Suzanne Shaunghnessey spoke about the City boundaries as it relates to the school board. Colleen November shared that everyone can visit saveatlanticbeach.com for updates regarding this issue. Veronica Rodriguez asked if the school board community meetings are live streamed. Commissioner Ring shared that the meetings are live streamed. Mayor Ford expressed that the next step would be to attend the school board meetings. Mark Gabryonwicz made a suggestion for those who have a website regarding this issue. Elliot Zisser mentioned that the school board member for ABE's district has not attended any of the Commission meetings. A citizen mentioned that the school board made a collective decision to not engage at this time but rather, hold community meetings for a collective conversation. Another citizen shared that the superintendent has visited ABE and believes that she was able to get a good impression of the school's utilization. Cashawna Thomas echoed many of the sentiments citizens have previously shared about this issue. Page 3 of 6 Agenda Item #1.A. 13 May 2024 Page 7 of 239 Town Hall April 13, 2024 Carolyn Zisser made further suggestions to the Commission regarding this issue. Lisa Herrold encouraged each individual to continue to advocate to the school board. Commissioner Bole offered additional suggestions to Ms. Herrold's comments. Colleen November expressed that she would like more information on completing a records request to the school board. Don Wolfson offered further suggestions regarding what to research in order to gather information to take to the school board. Richard Merriam made a suggestion on reviewing action items. CM Killingsworth spoke about the ad valorem tax as it relates to the school board. Sarah Boren mentioned additional topics for the City to review. Mayor Ford provided closing comments. 4-13-24 Attachment A 2 PUBLIC COMMENT - OPEN TOPICS None. ADJOURNMENT The meeting adjourned at 11:32 AM. Attest: Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor Page 4 of 6 Agenda Item #1.A. 13 May 2024 Page 8 of 239 From: Bartle, Donna <dbartle@coab.us> Sent: Friday, April 12, 2024 5:14 PM To: Elected Officials Subject: FW: Constituent Services Issue # '2024-C345E' (Atlantic Beach Inquiry- Bartle) Attachments: dcps_logo.png Forwarding the response I received (below). Thank you, Donna L. Bartle City Clerk City of Atlantic Beach 800 Seminole Road Atlantic Beach, FL 32233 (904) 247-5809 From: Kriznar, Dana L. <kriznard@duvalschools.org> Sent: Friday, April 12, 2024 4:44 PM To: Bartle, Donna <dbartle@coab.us> Cc: Hershey, Lori O. <HersheyL@duvalschools.org>; Joyce, Charlotte D. <joycec@duvalschools.org>; Jones, Warren A. <JonesW2@duvalschools.org>; Willie, Darryl D. <WillieD@duvalschools.org>; Coker, Kelly G. <cokerk@duvalschools.org>; Pearson, Cynthia H. <PearsonC1@duvalschools.org>; Carney, April A. <CarneyA1@duvalschools.org> Subject: Constituent Services Issue # '2024-C345E' (Atlantic Beach Inquiry- Bartle) Thank you for your note to our board members and for your support of Atlantic Beach Elementary School. Let me assure you that the proposal gaining so much attention recently is only the first draft. It came from a consultant who presented it to our board earlier this year. Nothing has been decided, and there will be a tremendous amount of community conversation before final plans are written and presented to the school board for approval. We are in the very early stages of this process. However, as a district and with our school board, we do have difficult decisions to make. Charter school revenue sharing and pandemic-era inflation have had significant impacts on our budgets for operations and facilities. While we are a long way from final recommendations on how we address these financial challenges, I want to be transparent in letting you and the community know that the status quo is not an option available to us. The district must operate within the context of the financial realities we face. I do appreciate your note and your strong support for Atlantic Beach Elementary School. I hope you will remain engaged in the discussion as it continues over the next several weeks. Kind regards, Dr. Dana Kriznar Superintendent Duval County Public Schools 1701 Prudential Drive Jacksonville, FL 32207 Tel: (904)390-2115 Fax: (904)390-2586 Attachment A to 4-13-24 Minutes Page 5 of 6 Agenda Item #1.A. 13 May 2024 Page 9 of 239 ------ Original Inquiry ------ Please review the attached resolution, adopted by the City Commission of the City of Atlantic Beach on April 8, 2024, requesting that the Duval County School Board takes action to ensure that Atlantic Beach Elementary School continues to operate as the community’s elementary school and is not subject to closure. ------ Original Inquiry------ This communication may contain privileged and confidential information intended only for the addressee(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution or duplication of this communication is strictly prohibited. If you are not the intended recipient, please notify the sender by reply email and destroy all copies of the original message. Under Florida law, e-mail addresses are public records. If you do not want your e- mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. Florida has broad public records laws and virtually all written communications are public records unless specifically deemed confidential pursuant to state or federal law. Attachment A to 4-13-24 Minutes Page 6 of 6 Agenda Item #1.A. 13 May 2024 Page 10 of 239 Regular City Commission April 22, 2024 MINUTES Regular City Commission Meeting Monday, April 22, 2024 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 (District 1308) Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Ladayija Nichols, Deputy City Clerk (DCC) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meetings held on March 25 and April 8, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS 2.A. Boys and Girls Club of Northeast Florida update - Paul Martinez, President/CEO Mr. Martinez provided an update and answered questions from the Commission. 2.B. 2024 Water Conservation Proclamation Mayor Ford briefly spoke about this proclamation. 2.C. Scout Lodge of Troop 37 proclamation Page 1 of 7 Agenda Item #1.B. 13 May 2024 Page 11 of 239 Regular City Commission April 22, 2024 Mr. Daniele Giovannucci spoke about his troop and allowed two of the scouts to tell everyone what the Scout Law is. Commissioners spoke positively about the impact of Boy Scouts. Mayor Ford read the proclamation and provided a copy to Mr. Giovannucci (which is attached hereto and made part of this Official Record as Attachment A). 4-22-24 Attachment A PUBLIC COMMENT Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. CC Bartle called each speaker to the podium. April Carney, School Board Member - District 2 provided a statement regarding Atlantic Beach Elementary (ABE) and encouraged everyone to continue to bring concerns to the school board. Mrs. Carney answered questions from the Commission. Doug Conkey spoke about the importance of water conservation. Penny Rauckis encouraged the community to continue to advocate for ABE. Marcus Pickering expressed that he would like for the City to explore legal remedies in the event of a school closure. Stacey Chrisman spoke about the value of ABE. Emily Hall explained reasons why ABE should not be closed. Lisa Herrold expressed support for ABE. Lea Hansen advocated for ABE. James Cummings encouraged everyone to continue advocating for ABE. Sarah Boren spoke about updates from ESC and the heritage trees that are being dedicated. Jane Stevens made suggestions regarding water conservation. Gabe Moses expressed that he would not want to lose ABE. Meeting Recessed at 7:24 PM. Meeting Reconvened at 7:34 PM. 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (May-July 2024) Page 2 of 7 Agenda Item #1.B. 13 May 2024 Page 12 of 239 Regular City Commission April 22, 2024 CM Killingsworth reported as detailed in the agenda. MOTION: Approve the 90-Day Calendar. Motion: Jessica Ring Second: Michael Waters Curtis Ford For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 3.B. Naming Policy CM Killingsworth briefly reported as detailed in the agenda and requested guidance from the Commission. The Commission provided comments and directed CM Killingsworth to bring this item back as a resolution. 3.C. Additional Updates Informed the Commission that a resolution will be brought forth regarding Dora Street. Made suggestions regarding bicycle signs on Beach Avenue and answered questions from the Commission. CA Gabriel expressed that he would complete research on this and report back to the Commission. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole Encouraged everyone to support the Boy Scouts, Boys' and Girls' Clubs and children enrichment programs alike. Spoke about water conservation in regard to the lift station generator. CM Killingsworth reported that this discussion is ongoing. Commissioner Kelly Expressed appreciation to those that clean up after baseball and farmers market events. Commissioner Ring Reported that the Town Hall meeting was a great success. Thanked April Carney and the Boys and Girls Clubs for their involvement in the community. Commissioner Waters Expressed that he is happy to see the support for ABE. Briefly spoke about the traffic and parking issues as it relates to baseball and the farmers market. Page 3 of 7 Agenda Item #1.B. 13 May 2024 Page 13 of 239 Regular City Commission April 22, 2024 Mayor Ford Asked if the City has looked into water conservation solutions. CM Killingsworth mentioned that he would look into the logistics. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.A. Authorize the City Manager to approve the purchase order in the amount of $25,119.90 to Gruhn May, Inc. for the labor and materials to install the pipe system from the well to the ground storage tank. 6.B. Approve the 9-1-1 Interlocal Agreement for the distribution of 9-1-1 funds for call taker salaries and authorize the City Manager to sign the 9-1-1 Interlocal Agreement between the City of Atlantic Beach and the City of Jacksonville. MOTION: Approve the consent agenda as written. Motion: Jessica Ring Second: Michael Waters Curtis Ford For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 24-16 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A FORTY-SIX INCH-DIAMETER LIVE OAK TREE AT 401 SKATE ROAD AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. CM Killingsworth explained the resolution and answered questions from the Commission. MOTION: Approve Resolution (No.) 24-16. Page 4 of 7 Agenda Item #1.B. 13 May 2024 Page 14 of 239 Regular City Commission April 22, 2024 Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Michael Waters For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 8.B. RESOLUTION NO. 24-17 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A FIFTY INCH-DIAMETER LIVE OAK TREE AT 1644 SEA OATS DRIVE AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. CM Killingsworth explained the resolution. MOTION: Approve Resolution No. 24-17. Motion: Jessica Ring Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 8.C. RESOLUTION NO. 24-18 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A THIRTY-FIVE INCH-DIAMETER LIVE OAK TREE AND A THIRTY-EIGHT INCH-DIAMETER LIVE OAK TREE AT 1865 HICKORY LANE AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. CM Killingsworth explained the resolution. MOTION: Adopt Resolution No. 24-18. Page 5 of 7 Agenda Item #1.B. 13 May 2024 Page 15 of 239 Regular City Commission April 22, 2024 Motion: Michael Waters Second: Jessica Ring Curtis Ford For Bruce Bole For Michael Waters (Moved By) For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 5 to 0. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle Reported that she will not be at the next meeting. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Ring Thanked CM Killingsworth for presenting the naming policy. Expressed that she would like everyone to advocate for rezoning ABE to include all of AB. Commissioner Kelly Asked about the upcoming parade. DCM Hogencamp reported on the plans. Commissioner Bole Expressed that ABE should be addressed from a standpoint of a school board member. Mayor Ford Agreed with Commissioner Bole's sentiments regarding ABE. Expressed that he would like to look into the possibility of obtaining a covered shelter for future Acoustic Night events. 13. ADJOURNMENT The meeting adjourned at 8:05 PM. Attest: Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor Page 6 of 7 Agenda Item #1.B. 13 May 2024 Page 16 of 239 Attachment A to 4-22-24 Minutes Page 7 of 7 Agenda Item #1.B. 13 May 2024 Page 17 of 239 Page 18 of 239 iBrUtIamatinttatthe ditty of Qtlantit ram) in Recognition of National Public Works Week WHEREAS,public works services provided in our community are an integral part of our citizens' everyday lives;and WHEREAS,the support of an understanding and informed citizenry is vital to the ef?cient operation of public works systems and programs such as streets and stonnwater,beaches,sanitation,parks and building maintenance,landscape and beauti?cation;and WHEREAS,the health,safety,and comfort of this community greatly depends on these facilities and services;and WHEREAS,the quality and effectiveness of these facilities,as well as their planning,design,and construction,is vitally dependent upon the efforts and skill of public works of?cials;and WHEREAS,the ef?ciency of the quali?ed and dedicated personnel,who staff the public works department,is materially in?uenced by the people's attitude and understanding of the importance of the work they perform;and WHEREAS,this year’s theme "Advancing Quality of Life for All"speaks to the essential nature of public works services in support of everyday quality of life. NOW,THEREFORE,I,Curtis Ford,by virtue of the authority vested in me as Mayor of the City of Atlantic Beach,Florida,do hereby proclaim the week of May 19ththrough May 25th,2024 as NATIONAL PUBLIC WORKS WEEK in the City of Atlantic Beach,and call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works;and to recognize the contributions which public works of?cials make every day to our health,safety,comfort,and quality of life. IN WITNESS WHEREOF,I have set my hand and caused the Of?cial Seal of the City of Atlantic Beach to be af?xed this 13thday of May,2024. Curtis Ford,Mayor Agenda Item #2.B. 13 May 2024 Page 19 of 239 Page 20 of 239 AGENDA ITEM:90-Day for the City Commissi CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT TODAY’S DATE:May 1,2024 MEETING DATE:May 13,2024 BACKGROUND:The 90-day calendar is included on the agenda for the purpose of setting meeting dates and determining the location,time and whether to Videotape special meetings and workshops.The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for consideration by consensus. BUDGET:None RECOMMENDATION:Accept the 90-Day Calendar for May-July 2024 by consensus ATTACHMENT:City Commission 90-Day Calendar (May-July 2024) REVIEWED BY CITY MANAGER: SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager Agenda Item #3.A. 13 May 2024 Page 21 of 239 mmCE;5209 En 0END30EEnumtogm3&1 %<2623:38;9:22 :250:ooZlEm __E3253 2:5 50330.5 952 503:0:ooZIEm ImbvcoaES»3me 525503Emo“mun.:03 ?ow ZO—mmH—ZEOUWHHU .CWQMDHx‘mxw/‘DHME”CWDmZDEH.CquEZDm—V/,?/uQmJDH #40202 w/wQZDm 886 8050 36 Vida mag—89> Em mb58200 NEGREESE Sam uoEEEon?sm houoamomUSN ba?asmsm0mm Xmm Aomew22:: EnMi 8&8me5:2 2 EnOmno mmzmom:05ng EnNwctmorEmb?mmz 58%22588:};250 Ema quEEoossm35:63— E5.5283603 mm 8335:» 8Q cvotd??oowaving roEEr—L«momma mm mm an3% ooESEOonam £285500mm m_ Sn0858800 35395on _S:oEco:>:m :im?m “35358.9me m Emm 355053> BEM$O>¢© Eaomno sowmmMEEoU30. mm Emo EmomEoEmoERWQ 5:55:80 5. 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Emm. voEEEoU2330 “cosmohomm“mg 3 Ao?oméoEC Em cmno “8528800 35 *N C Ghoméoia Em omb so?mmEHEoO55 OH 89 N-Em2 H9132 $085» £5 :36 Ea c Emwzoumsoo< 35 2033: En N-EmOH “8132 EuESL mm 3th sommsmv Em NEE E «BEE 955.5 # oH Q8.»2033: En més 3 EMSE mposumm 95msue :a o ueozooEoiawuom 33m 20335 Em.NAENOH “BEE msgmm {\lN Agenda Item #3.A.13 May 2024 Page 23 of 239 1428 Q5 Evanas2aw:850% wmom ZOHmmH—z—ZOU>H~U .w/dHMDH/d“CAGE;.CAZZEC.C.Qm..._/HQ..._...//.5.me:5..C.QZOZ .?/‘QZDm .Edo .B?opsm banmasmsm0% cmmm 3980203$ :amanoumooomNEE EmwuoEEEoU $25are“:503 E3 EuN 9582 0352me300mm 82:088an280 NH3 #N EnEl» .Baonsm£08550 QEmEaBBm ??aonaohém 5 Sn0ouEEEoD mEmEaBBm 3208:83qu Emm?m .353502Hme 3 Ba 0 98mEQEQEQEQ bmcn??oo 3 Eu o voEEEoO 8330 do?a?oum “mt/x 0N $3.85 Ea omno nommmEHEoO35 NN Amuo?abokw?v Em Omuo nommmmEEoU>20 95 =03.ng Em méam S Havana:muv?‘iwnm Q5 :35 pa 0 Emmz0:392 95 :85: En NAME3 98:32 magnum a 95m $33; 89 «-93 OH ”Evin:mumgmm Q5 :56 an o 50:00 mkoytawaow 9am zumwév Em N-EmS 5&wa muogwm Agenda Item #3.A.13 May 2024 Page 24 of 239 U L REPORT 2023 Att?amt?c Be ch P DimDe a1 Itmru Tel:904-247-5859 Web:www.coab.us/police 850 Seminole Road,Atlantic Beach,FL \tlantic Beach Police D partment Agenda Item #3.B. 13 May 2024 Page 25 of 239 ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 26 of 239 m TABLE OF CONTENTS MESSAGE FROM THE CHIEF STRATEGIC PLANNING ACCREDITATION ANNUAL REPORT SUIVIMARIES FAIR AND IMPARTIAL POLICING RECRUITING AND RETENTION RESPONSE TO RESISTANCE PURSUIT REPORT INVESTIGATION &ADMINISTRATION DIVISION ANIMAL CONTROL AUDITS OF CASH FUNDS CITIZEN SURVEY SUMMARY COMPLAINTS CONFIDENTIAL INF ORMANTS JUVENILES PROPERTY AND EVIDENCE AUDITS OPERATIONS DIVISION COMIVIUNICATIONS CENTER INFECTIOUS DISEASE/EXPOSURE CONTROL PLAN OCEAN RESCUE CROSSING GUARDS COMMUNITY INITIATIVES &CITIZEN OUTREACH DIGITAL MESSAGING TRAINING SUMMARY VOLUNTEER PROGRAM 2023 AGENCY STATISTICS CRIME STATISTICS UNIFORM CRIME REPORTING USE OF FORCE REPORTING CRIME MAPPING ONLINE SERVICES \O\I\I\IO\O \U‘I 10 11 11 11 12 12 12 13 13 13 15 15 16 17 19 19 21 22 23 23 24 24 25 ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 27 of 239 ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT publication Agenda Item #3.B. 13 May 2024 Page 28 of 239 MESSAGE FROM THE CHIEF Victor L.Gualillo Chief of Police April 2024 Dear AB residents, 1 am pleased to share with you the Atlantic Beach Police Department 2023 Annual Report.This report offers a snapshot of our department’s work to serve and collaborate with the community and summarizes our commitment to making Atlantic Beach a safe place to live and work together.In 2023 we continued to focus our efforts on improving service through leveraging technology and partnerships,creating positive interactions with the community to build and maintain trust,and being responsive to community concerns.This report contains crime data collected and reported through the new National Incident Based Reporting System, however,our crime statistics are only a small part of our annual report.The ABPD works in partnership with the Jacksonville Sheriffs Of?ce Crime Analysis Unit to evaluate and analyze the most current data and crime trends to provide the highest level of service to our citizens.I hope you ?nd additional information in this report that helps better explain the wide variety of services we provide to our community and how we always strive to improve ourselves. It is an honor to work with the dedicated and professional men and women of the Atlantic Beach Police Department who serve you 24 hours a day.On behalf of our of?cers,civilian staff,and volunteers,we look forward to continuing to serve AB with Integrity,Courage,and Excellence. ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 29 of 239 STRATEGIC PLANNING The department is transitioning to a three-year strategic plan format that will include objectives in the areas of Crime Reduction &Public Safety,Agency Development,and Community Relations.Our future planning reports will be based on the calendar year with an annual progress summary.During the 2022- 2023 ?scal year,our strategic planning committee reviewed strategic planning best practices,conducted analysis,and established metrics for measurement during this time of transition.The next strategic plan will be released in January 2025. ACCREDITATION Accreditation is a voluntary and rigorous review of a departments operation that has long been recognized as a means of maintaining the highest standards of professionalism.The Atlantic Beach Police Department is accredited by the Commission for Florida Law Enforcement Accreditation (CFA) and the Florida Telecommunications Accreditation Commission (FL-TAC). The accreditation process that reviews police operations and support services requires the agency to comply with up to two hundred thirty-?ve (235)standards and includes an in-depth review of the organization’s policies and practices.Three independent assessors review written policies,examine proofs of randomly selected accreditation standards,physically audit the police department facilities, inspect police vehicles and equipment,randomly interview of?cers and civilian staff about their knowledge of accreditation standards and departmental policy and are afforded the opportunity to view displays of the agencies programs and specialized service.The CFA is the accrediting body within the state of Florida and is led by a board of directors that consists of ?ve (5)Chiefs of Police,?ve (5) Sheriffs,one (1)Judge and four (4)civilian subject matter experts. Our communication center is the Public Safety Answering Point (911)for residents,businesses and schools within Atlantic Beach.Our accreditation is held with the FL—TACand is speci?c for emergency communications centers and is an additional certi?cation along with the CFA law enforcement accreditation.We maintain adherence to seventy-nine (79)standards in addition to those required by the CFA that apply to our Communications Center.The accreditation process requires a signi?cant commitment and ability to continuously improve.This process translates to more effective and ef?cient delivery of services to the community we serve,greater accountability and transparency as an organization,and a sense of pride that our of?cers embody and represent the very best in law enforcement. ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 30 of 239 htt s://c0ab.us/694/Annual—Reorts. ANNUALREPORTSUMMARIES FAIR AND IMPARTIALPOLICING The purpose of this review is to determine agency compliance with current laws prohibiting biased based pro?ling,review agency policies and practices,and ensure that any actions or allegations involving biased based pro?ling were properly documented and investigated. The result of this year’s review concluded that all current policies in effect are in compliance with state legislation prohibiting biased based enforcement activities.All enforcement activities audited during this review were the result of enforcement of a criminal law and met the burdens of proof as required.Agency policy speci?cally prohibits any member of the Atlantic Beach Police Department taking action based, in whole or in part,on a person’s race,ethnicity,sexual orientation gender identi?cation,physical handicap,economic status,age,cultural group,religion or other belief system.The Atlantic Beach Police Department prohibits bias based pro?ling.Based on the information reviewed during this analysis, agency practice conforms to these regulations. The full report can be viewed at: RECRUITINGAND RETENTION Throughout 2023,?ve full time sworn members and two full time civilian members resigned or retired. In the same year seven full time sworn members and two civilian members were hired.One full time sworn position was lost in the budgeting process for FY 2023 —2024.As of December 31,2023,there remained ?ve full time sworn of?cer position vacancies.One new sworn of?cer in 2023 did not complete the police academy successfully,one full time of?cer was terminated due to policy Violation,and three full time of?cers resigned throughout the year.Of the three full-time of?cers that left,one medically retired,one sought employment at a nearby agency and one left the law enforcement profession. In 2023,the agency continued to face many challenges recruiting law enforcement of?cers.The law enforcement profession nationwide continued to have a negative stigma,and police academies throughout the state saw a decrease in enrollment.Hiring of?cers remains extremely competitive,with many agencies offering sign on bonuses and higher starting wages.Most of our recruiting success is through word of mouth from existing employees,but we also had a lot of success in going to the local police academy and talking about our agency.In an effort to attract more quali?ed applicants and retain current employees our police pay scale was raised 5%,through the negotiation process between the city and police union. ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT r‘ Agenda Item #3.B. 13 May 2024 Page 31 of 239 The department website will continue to be updated with current information and photos to share our mission and values to perspective applicants. The department hired two people in the “Police Trainee”position.The Police Trainee positions are used when we select people through the normal applicant process that do not have police certi?cation. The agency then hires them and pays them as they go through the police academy in exchange for signing a three year commitment contract.Although one of the hires did not successfully complete the academy, the other trainee has proven to be a valuable member of our agency. The department conducted an employee survey at the end of 2022.The comments were all collected and reviewed by the command staff in early 2023.Several suggestions from existing employees were implemented,helping with internal morale amongst the of?cers. We rolled out a new vehicle design package in 2023 that was created by members of the department.As new cars are ordered,the new color and design will continue to be used on new patrol vehicles.In 2023,we also used a new car to become the recruiting car.It was wrapped in a design that showcased members of the ABPD,with a QR code to access our employment application.We use that car to attend different community events and recruiting opportunities at various police academies.We also digitized our recruiting brochure and put it online,making it accessible by QR code.The QR code was printed on business cards in an effort to make it easier to provide updated information in a timely manner. The agency will continue to research and use new and innovative ways to recruit and bring positive attention to our agency,proving to all that this is the most desirable law enforcement agency in Northeast Florida to work for! The full Recruiting and Retention report can be viewed at:htt s://coab.us/694/Annua1—Reons. ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 32 of 239 RESPONSETO RESISTANCE The department is invested in conducting regular training on many topics including techniques in verbal de—escalation,racial equity,and diversity in addition to the physical skills needed for handling situations involving a resisting suspect.This training is reviewed regularly to ensure it complies with current best practices and the members Department training is updated as necessary.In addition,as a gauge of performance the department reviews its activities and compiles annual reports in several areas in addition to Response to Resistance. None of the incidents requiring a response to resistance report met the threshold for reporting to the State of Florida Use of Force reporting database. The community within the jurisdiction of the Atlantic Beach Police Department consists of more than 13.000 residents living within its boundaries.During 2023,the Department was budgeted for thirty three (33)full time and two (2)part time police of?cers.The Department handled 23,399 calls for service during 2023.This number increased by a little over 2,300 calls from last year.Of?cers made 341 arrests this year and needed to use force in only 8 of those arrests.This represents 2.34%of arrests.Of?cers made 102 fewer arrests in 2023 than in 2022.The percentage of arrests where force was used went down 1.05%for 2023. This year the total number of Response to Resistance incidents was eight (8)which is a half the amount of last year.Of the eight (8)incidents requiring Of?cers to complete Response to Resistance reports,all were reviewed internally by the involved of?cers immediate supervisor and their chain of command. All were found to be in compliance with policy and State and Federal law.In addition to adhering to policy and legal standards,the data con?rmed that Of?cers are acting within the scope of their training and policy. The Atlantic Beach Police Department continues to stay up-to-date on the latest legal ?ndings and trends in law enforcement related to response to resistance including,training documentation,case review and new technologies.As always,the Department will continue to review all incidents where our of?cers respond to resistance offered by suspects and debrief those cases with Of?cers to provide continual feedback and training as needed. The full report can be viewed at:htt s://coab.us/694/Am1ual-Re orts. ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 33 of 239 PURSUITREPORT Having a standardized process for reporting and analyzing pursuit data is an important step in assisting law enforcement agencies to engage in safer vehicle pursuits.It is the policy of the Atlantic Beach Police Department to complete an annual documented analysis of all pursuits.The purpose of the analysis is to look for indicators of training needs,equipment upgrade needs or policy modi?cations needs. It is also the policy of the Atlantic Beach Police Department that a motor vehicle pursuit is justi?able only when the necessity of immediate apprehension of the suspect(s)outweighs the level of danger to the community created by the pursuit.In instances where immediate apprehension cannot be made with reasonable safety,an of?cer shall attempt to obtain suf?cient information to make an apprehension of the offender at a later time. From January 2023 thru December 2023 of?cers conducted ten thousand six hundred-ninety six (10,696) traf?c stops of those ?ve (5)resulted in Vehicle Pursuits.All ?ve (5)pursuits were reviewed by the chain of command.One (1)was determined to possibly be in con?ict with department policy and referred for further review.The others were found to be in compliance with policy. The pursuit that required further review was determined to be outside of policy because it was not properly terminated by the of?cer and resulted in the of?cers patrol vehicle striking an unoccupied parked vehicle.The of?cer received counseling and speci?c retraining in reference to proper pursuit procedures.. Of the four remaining pursuits in 2023,one (1)pursuit was terminated by the suspect when he surrendered,two (2)pursuits were terminated by the supervisor,and in one (1)pursuit the suspect who ?ed on foot was located and arrested.All of these pursuits were found to be within policy. The Pursuit Intervention Technique (PIT)is the Department’s preferred means of conducting a controlled termination of a vehicle pursuit.Only members that have been trained in the Pursuit Intervention Technique (PIT),may utilize these maneuvers and blocking techniques.No vehicle pursuits were terminated through the use of a PIT maneuver in 2023.The full report can be viewed at: htt s://coab.us/694/Annual-Re orts. ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 34 of 239 &ADMINISTRATIONDIVISIO ANIMALCONTROL During 2023 Atlantic Beach Animal Control Of?cers handled one thousand two hundred seventy-one (1,271) telephone consultations with citizens,twenty-nine (29) animal bite investigations and ?fty (50)animal cruelty investigations.Care was provided to two hundred-twenty- ?ve (225)animals passing through the AB shelter,seventy (70)animals were returned to owners.Thirty (30)cats were sterilized through the TNR (Trap-Neuter- Release)program.Two hundred ?fteen (215)warnings were given and one hundred eighty-two (182) citations were issued. AUDITs 0F CASH FUNDS The police department is responsible for the management of three cash accounts;petty cash,Offsite payments and the con?dential funds account.During 2023,quarterly audits were conducted for all accounts,all entries were deemed accurate and all expenditures,if applicable,were within policy. CITIZENSURVEYSUMMARY In 2023,ninety-six (96)surveys were mailed out to citizens who had received services from the Atlantic Beach Police Department and approximately one hundred (100)were distributed by of?cers to citizens who had interactions with our of?cers.Twenty-one (21)of the surveys were ?lled out and returned with an average rating of excellent.Seven (7)were marked return to sender or had address issues. COMPLAINTS In 2023,there were seven (7)of?cial complaints made on department members.Many of these complaints were related to policy/procedure violations.One complaint of harassment was determined to be unfounded and two complaints were exonerated.On all sustained complaints,the course of action/discipline is based on the severity of the offense.One resulted in counseling,two in warnings and one of?cers take home car privileges were suspended for seven (7)days.No complaints rose to the level of an internal affairs investigation during 2023. ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 35 of 239 CONFIDENTIALINFORMAN A con?dential informant is any person who,by reason of his or her familiarity or close association with suspected or actual criminals,can make a controlled purchase or controlled sale of contraband,can or does supply regular information about suspected or actual criminal activities to law enforcement,or can otherwise provide information important to ongoing criminal intelligence gathering who,through such efforts,may be seeking to improve his or her status in the criminal justice system. In February of 2023,the Commander of Investigations reviewed the practices for recruiting,control,and use of con?dential informants and found them to be in compliance with agency policies and procedures as well as Florida Statutes.The use of a tracking log is in place for documenting who and for what purpose a con?dential informant ?le was accessed.The con?dential informants’policy,Order 403,was also reviewed and found to be consistent with FSS 914.258 (Rachel’s Law).The funds associated with this process were audited quarterly as discussed in the cash fund section earlier. J UVENILES Addressing juvenile crime and diversion are a priority for the ABPD.The agency strives to use the lowest appropriate level of law enforcement intervention when addressing juvenile offenders.The Fourth Judicial Circuit’s Juvenile Civil Citation program continues to be the preferred means of providing an alternative to arrest for juvenile offenders,when appropriate.The Atlantic Beach Police Department contacted eighteen (18)juvenile offenders during the course of 2023.Of these,ten (10)were eligible for diversion through the Civil Citation Program managed by the State Attorney’s Of?ce and the Juvenile Justice Department.The remaining eight (8)that did not qualify were arrested and processed through the Fourth Judicial Circuit’s Juvenile Justice Division. PROPERTY AND EVIDENCEAUDITS The property and evidence division is a critical component of our agency.We have very speci?c and stringent protocols for the security and handling of the property and evidence in our possession.We use inspections,audits and inventory counts to ensure strict adherence to protocols are consistently being followed. The property and evidence division received an unannounced inspection from the Chief of Police on 7/7/23.The Chief found that it was operating within the guidelines of established controls,policies and operational procedures.No corrective actions were required.On 8/9/23,Lieutenant Jamison conducted ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 36 of 239 the annual examination of the property and evidence division and found the condition to be acceptable and passing in all examination categories.On 8/15/23 a random,spot inventory was conducted by Property and Evidence Custodian,Vicki Schmechel and Support Services Manager,Loren Rellah.The locations of all items under review were veri?ed and all items were accounted for OPERATIONSDIVISION COMMUNICATIONSCENTER The police department maintains a 24/7 communications center that serves as a public safety answering point (PSAP)for the City of Atlantic Beach.The members of our communications center operate 911 systems,phone lines,radio systems,computer aided dispatch (CAD)systems,criminal database systems, and numerous other computer systems used by the police department.They are the ?rst link in our public safety system,receiving calls from citizens and dispatching emergency services and assisting in the coordination of various agencies responding to public safety situations within the city. In 2023,our communications center received twenty-three-thousand-nine-hundred-eighty- seven (23,987)non—emergency phone calls and two thousand ninety-?ve (2,095)911 emergency calls through 9-1—1.A total of twenty three thousand three hundred ninety-nine (23,399)were calls for service requiring data input,monitoring and disposition through the use of the computer aided dispatch system (CAD).During 2023,the communications center made forty-seven (47)entries into the Florida and National Criminal Databases,FCIC/NCIC.These entries include stolen vehicles,tags,other items,and missing persons. The Police Department communications center also participated in a Criminal Justice Information Systems audit to ensure compliance with applicable technology and information systems security features and processes.The agency was found in compliance with all applicable CJ IS requirements. During 2023,the Communications Center also went through an assessment review for its Florida Telecommunications Accreditation Commission triennial reaccreditation process.This assessment went very well,and the agency was recommended for re—accreditationfor the Communications Center,which will be reviewed by the Commission and awarded in spring 2024.Training plans,policies,and procedures are reviewed and updated as necessary.All communications equipment designated for use in critical incidents or during unusual occurrences was inspected and tested for operational readiness and was found to be in working order,and ready for use.The staf?ng issues the Communications Center experienced in 2022 were not a reoccurring issue.Two dispatchers departed during 2023,but highly ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 37 of 239 quali?ed and experienced dispatchers,both with over 20 years’experience,were recruited and hired during 2023 with minimal impacts to operations or service levels. ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 38 of 239 INFECTIOUS DISEASE/EXPOSURECONTROLPLAN There are many positions within the police department where the potential for exposure to infectious disease is possible.We regularly train and review protocols to ensure the safety of our members.On March 22,2023,the Operations Support Lieutenant conducted the annual review of the department’s exposure control plan and minor revisions to incorporate permanent COVID references and protocols. OCEANRESCUE Atlantic Beach Ocean Rescue (ABOR)consists of approximately thirty (30)seasonal lifeguards.The season runs from April —September.All new recruits complete 45 hours of Emergency Medical Responder (EMR)training and forty-?ve (45)hours of United States Lifesaving Association Lifeguard training.The graduating recruit class then enters a ?eld training phase,working with senior lifeguards for sixteen (16)hours.New lifeguards receive over one hundred (100)hours of training before they are eligible to work alone on a tower.Returning lifeguards receive sixteen (16)hours Ofpre—seasonrefresher training as well as personal watercraft and emergency vehicle operation classes for those that qualify. Last year,ABOR watched over approximately sixty-eight thousand ?ve hundred seventy-seven (68,577)beachgoers.They performed thirteen (13)rescues,eight (8)preventative actions,responded to one hundred sixty—one(161)medical cases.They also assisted in locating three (3)lost people. For more information,please visit: TIC ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT https://coab.us/29/ Ocean~ RescueLifeguards Agenda Item #3.B. 13 May 2024 Page 39 of 239 CROSSING GUARDS The department employs two part—timecrossing guards to help children of Atlantic Beach Elementary School safely across heavily traveled roads every morning and afternoon when school is in session.Our dedicated crossing guards completed annual training prior to the school year and serve admirably, keeping all the children safe each day.Because of their efforts,there were no crashes or incidents during the school year at crossing locations that were manned by the department crossing guards.They’re very active and friendly with the school children and are well—regardedby the community. ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 40 of 239 COMMUNITYINITIATIVES&CITIZEN OUTREACH The department continued to make community initiatives and engagement a major priority throughout the year.The department knows we can only be successful if we have the support of our community and ensure our relationship with our citizens is a top priority.We sponsor or participate in events to create opportunities for residents and non—residentsalike to meet and build relationships with members of the police department and to give back to the community.In 2023 the police department offered CRASE (Citizen Response to Active Shooter Events)training as well as CPR certi?cation and training to our community.With the help of our local business partners,citizens,and police volunteers,we gave away Christmas baskets to families in need,we helped a local partner give away winter jackets and school supplies to children in need,provided building tours and safety presentations for youth groups and other civic organizations,offered Santa the use of a Lifeguard Chair in front of the Police Department Building,hosted a Community Career Day for youth,,participated in the National Night Out event, hosted our Not-So—Scary Haunted House,and collected over one thousand (1,000)new toys at our annual toy drive for local children,far exceeding prior years. ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 41 of 239 ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 42 of 239 4,!7 IJm'."Nu?!an 'hn _‘,App Storer DIGITAL MESSAGING The Atlantic Beach Police Department uses many platforms to reach our residents.Currently we use the City webpage,F acebook,Instagram,and Saferwatch as means of providing information to our residents. Our SaferWatch app is a two way communication platform.The police department uses this app to send messages and information out to anyone that subscribes to the service and users can submit tips or make anonymous reports to the police department through the app.The anonymity component of the app is attractive to many residents who wish to provide information without identifying themselves.In 2023, ABPD sent out ten (10)alerts to users and received one-hundred-twenty—six (126)tips from citizens. SaferWatch is free to download and is available on both iOS and Android platforms. TRAININGSUMMARY Advanced training is an integral part of maintaining highly skilled,knowledgeable and con?dent employees.Besides the mandatory retraining that is required by the state of Florida,our employees attend hundreds of hours of advanced training speci?c to their assignments.In 2023,some examples of the advanced training topics that personnel attended include:advanced ?rearms topics ,DUI enforcement,traf?c radar/laser operation,general and high-liability instructor topics ,interviews and interrogations,?rearms armorer courses,public records topics,overdose and narcotic investigations , CPR instructor certi?cation,animal control and cruelty investigations,?eld training of?cer,de — escalation tactics,tactical medical care,advanced patrol topics,and supervision and leadership training. Internal training on active shooter and threat response,patrol procedures,use of force,CPR and ?rst aid, and other topics were also provided totaling over ?fty (50)hours per of?cer.All employees completed all mandated training that is required by the state. ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Google Play Agenda Item #3.B. 13 May 2024 Page 43 of 239 ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 44 of 239 CIVILIANVOLUNTEERPROGRAM The Police volunteer program began in 2017.Interest in the program and community response has been great.The work of our wonderful volunteers enhances the quality and level of service we provide.We currently have twenty-one (21)active volunteers.They are trained in different areas,including: administrative duties,parking enforcement,traf?c control,animal control,walking patrol of the city parks,building maintenance,and serving as a liaison between the police department and local businesses. In 2023,there were one thousand three hundred sixty—two (1,362)hours of work provided by our volunteers,helping the department both internally as well as with community outreach and special events.This equates to $43,317.96 in value of work form our volunteers.Although we put a dollar value on all the hard work our dedicated volunteers performed,the relationships created during those hours is immeasurable. ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT Agenda Item #3.B. 13 May 2024 Page 45 of 239 2023 STAT SUMMARY CALLSFORSERVICE STATISTIC CITATlOHS 4,215 883 ‘x m;p u f5 1,678 CRASHREPORT 3.5 Minutes PARK!N6 CITATIOMS mam.298 ALTERNATWESTO ARREST: JUVENILE 4 CIVIL CITATICN ANlMAl.CONTROL OCEAN RESCUE 63,577 BEACHGOERS1271RESIDENTCONSULTATIONS13Rescues 29 ANIMALBms rm'ssnsmons 8 F nevsmmwa mans 50 ANIMALCnuem Invesnmnous 161 MEDICALCASES 70 PETS RETURNEDto owuens 3 LOST PERSONS 3 MILES.213,918 Resmems 33 OFFICERS 850 Seminole Road,Atlantic Beach,Florida iJ ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT 904-2 47-5 85 9 ‘l 23,399 ‘911 2,095 AVERAGE RESPONSETIM Agenda Item #3.B. 13 May 2024 Page 46 of 239 “D D D l u 13]"DL'0 CRIME STATISTICS UNIFORMCRIME REPORTING Uniform crime reporting (UCR)has successfully transitioned to the National incident based reporting system.Our statistics are now published on the FDLE website and will soon be pooled in the aggregate data provided by the FBI for nationwide comparison. We now have three years of incident-based data that we will average and use as a baseline to detect anomalies and trends.We hope to begin using the additional data for strategic crime reduction initiatives. h s://www.fdle.state.?.us/CJAB/UCR/Annual-Re orts/FIBRS For more on State-level crime statistics,Visit the Florida Department of Law Enforcement: For more on National-level crime statistics,visit the FBI’s Crime Data Explorer htt s://cde.uc1'.c'is.ov/LATEST/weba /#./a es/ex lorer/crime/c?me-trend ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT .A.’ The FDLE site looks like this: Agenda Item #3.B. 13 May 2024 Page 47 of 239 USE OF FORCE REPORTING State and Nationwide data collection efforts became mandatory in July 2022 in order to compile statistics on police use of force.Any police use of force resulting in serious bodily injury,death or discharge of a ?rearm at a suspect is required by law to be submitted to the state to be included in the nationwide counts. The department has been successfully participating in submitting use of force reports to ensure they meet FDLE/FBI criteria since January 2022.There were no use of force incidents that met the criteria for submission during this timeframe,however all zero incident reports were submitted on time. State use of force data dashboards are coming soon.No links are available at this time.The FBI reports that three hindered thirty-four (334)out of four hundred ?fty—?ve(455)agencies in Florida participated and provided use-of-force data in 2023.This represents seventy three percent (73%)of sworn law enforcement of?cers in the state. CRIME MAPPING In 2022,the Atlantic Beach Police Department entered into a contract with Central Square to provide a public facing crime mapping service for all citizens to access.Please use the link below to access our Visit to access the crime map near your address.htt s://c0ab.us/205O/Citizen-Online— ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT crime maps. I: Agenda Item #3.B. 13 May 2024 Page 48 of 239 Atlantic Igach'‘"— The Atlantic Beach Police Department Citizen Online Services section of the City website looks like: CITIZEN ONLINE SERVICES ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT You can also connect with us on Facebook,Instagrarn and Saferwatch: clutch Oahu swims Agenda Item #3.B. 13 May 2024 Page 49 of 239 Website:www.coab.us/police Atlantic Beach Police Department 850 Seminole Road,Atlantic Beach,FL 32233 Non-emergency:904-247-5859 ATLANTIC BEACH POLICE DEPARTMENT 2023 ANNUAL REPORT 95H Agenda Item #3.B. 13 May 2024 Page 50 of 239 iBmtIamatinnatthe QEI’tpof gtlantit 332ml) in Recognition of National SafeBoating Week WHEREAS,for over 100 million Americans,boating continues to be a popular recreational activity.From coast to coast,and everywhere in between,people are taking to the water and enjoying time together boating,sailing, paddling and ?shing;and WHEREAS,during National Safe Boating Week,the US.Coast Guard and its federal,state,and local safe boating partners encourage all boaters to explore and enjoy America’s beautiful waters responsibly.Safe boating begins with preparation;and WHEREAS,the Coast Guard estimates that human error accounts for most boating accidents and that life jackets could prevent nearly 75 percent of boating fatalities;and WHEREAS,through basic boating safety procedures —carrying lifesaving emergency distress and communications equipment,wearing life jackets,attending safe boating courses,participating in free boat safety checks,and staying sober when navigating —we can help ensure boaters on America’s coastal,inland,and offshore waters stay safe throughout the season;and WHEREAS,National Safe Boating Week is observed to bring attention to important life-saving tips for recreational boaters so that they can have a safer,more fun experience out on the water throughout the year;and WHEREAS,on average,650 people die each year in boating-related accidents in the US;75 percent of these are fatalities caused by drowning;and WHEREAS,the vast majority of these accidents are caused by human error or poor judgment and not by the boat,equipment,or environmental factors;and WHEREAS,a significant number of boaters who lose their lives by drowning each year would be alive today had they worn their life jackets. NOW THEREFORE,1,Curtis Ford,Mayor of the City of Atlantic Beach,Florida,do hereby support the goals of the Safe Boating Campaign and proclaim May 18-24,2024 as NA TIONAL SA FE BOA TING WEEK and the start of the year-round effort to promote safe boating,and encourage all who boat to practice safe boating habits and wear a life jacket at all times while boating. IN WITNESS WHEREOF,I have set my hand and caused the Of?cial Seal the City of Atlantic Beach to be 6 this 3'. Curtis Ford,Mayor Agenda Item #4.A. 13 May 2024 Page 51 of 239 Page 52 of 239 I-I I I I III ' I. 'I I I 9 I It “HI =I I .I I I I. n l‘ I _I |I I I I I u 'II.'= I I _I I I = .[II -I III...III VI |‘" u .I I .II I.I III I"' _II {I I‘-—.- I . -x‘-II:: :1 . ;.;'I I ll '-.I..I I .-I .I II II III I I .II .II I I -'I II.-1 I II I I II I I .I ,_I 'II I ' ....I..I I II I ..' I I The full resume of the Duval County School Board's consultant as well as the full disclosure of all work previously done by the consultant on behalf of public charter schools. .Student enrollment projections of ABE for the next 5 years; Students leaving ABE year by year for the past 5 years attributed to the implementation of the voucher program and attributed to the opening of Seaside Charter School; In accordance with the 2007 Interlocal Agreement for Public School Facility Planning between the COAB and the Duval County School Board and the administrative staff of the School District (known collectively as the Duval County Public Schools or DCPS)and pursuant to Section 163.01,Section 163.3177(6)(h)2,Section 163.3180(13)(9),Section 1013.33(2),Section 1013.33(2)(a),and Section 163.3177?Florida Statues,we hereby make the following Public Records Request on behalf of the citizens of the City of Atlantic Beach: 1 The Duval County School Board consultant's full report inclusive of all documents and data furnished by the Superintendent and the Duval County School Board to engage the consultant upon which the Report and Recommendations (“Report”) are based,including but not limited to,all calculations of costs contained in said Report,and any consideration given the performance of Charter elementary schools in Duval County in this report. Documents requested for the past five (5)years: a.All documents and data showing total funds received by the School Board from COAB property taxes and howthose funds have been allocated to ABE and paid for the sole benefit of ABE; b.ABE’s portion of the 1/2cent sales tax that has been allocated for the bene?t of ABE and will be allocated for the benefit of ABE in the future; 0.The annual budget for the past five years of the Duval County School Board reflecting all sources of revenues and all expenditures and their pro-rata allotment for ABE; Student enrollment (actual)of ABE year by year for the past 5 years; Agenda Item #4.B. 13 May 2024 Page 53 of 239 u_. How much money has been allocated for vouchers and other subsidies for students withdrawing from ABE and entering public charter schools,parochial schools and/or homeschooling? h.All ABE proposed capital projects and costs year by year for the next 5 years; All ABE capital projects and costs year by year for the past 5 years; 5.Performance documents for the past 5 years (year by year)comparing performances of all Duval County charter elementary schools compared to performances of all Duval County traditional public elementary schools. Revised:5/7/2024 i.Projected costs for ABE busing (if any)for the next 5 years. Agenda Item #4.B. 13 May 2024 Page 54 of 239 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Award Bid 2324-12:Milling and Paving 2024 SUBMITTED BY:Scott Williams,Public Works Director TODAY’S DATE:April 30,2024 MEETING DATE:May 13,2024 BACKGROUND:The City is selecting a contractor to perform milling and paving work on streets throughout the city.The streets to be resurfaced were approved by the City Commission on March 11,2024.This project will also include the Main Street traf?c-calming plan. On April 25,2024,six bids were received and opened for Bid 2324-12:Milling and Paving 2024. The bids ranged from $382,138.90 to $700,768.57 with GEC Trucking &Construction,Inc.the lowest bidder.Since the lowest bid came in under budget,Public Works staff will negotiate with the contractor to add streets to the scope for this year’s milling and paving work. BUDGET:The cost for the project will be fully funded from the $516,615.97.00 budgeted in the Capital Projects Fund Account 300-5002-541 -63 .00,under project number PW23 1 1 “2024 Milling &Paving.” RECOMMENDATION:Award Bid 2324-12 to GEC Trucking &Construction,Inc.and authorize the City Manager to execute the contract. ATTACHMENTS:Bid 2324-12 Bid Analysis Bid 2324-12 Bid Tabulation BY CITY MANAGER: Agenda Item #6.A. 13 May 2024 Page 55 of 239 5.3555muéu?mammnvdwmauvmw3&3.anwuémw?mmw3.33.383259—5—303:“+EM—33:Each. 2.88.883.23%2.88.888.82.68$43888.568EmSam.855”.:ng8.: 8.88.288.818%838888.88.2.88.2.8886:48»:325:.59:Emas...— 8488:88.888.Hm.8.sz3.88.882.88.888.88.888.;n:8.8m8932 52.:.8 EN ,3 m .A..A..A..A..A..A.A .wmcoHE.8m88E88«288a8.82a888:88288as.a8a8ata8a58H _ 8:58.HH82.252222 as:.5 58%NH 42 £26 8 53m888$8.88.8388.;8.888.88.3182.88.8583.88.82.;on;Sa:Sdo?2dim—quN=<595 an mun—na—Exam 3m...—autm32m31mSim3r:—32mST:—935out..—uotmmEaEm30:9?0385 :oEéeug?x?“ED32“—E-anxm«EDanginaEScow—Sim=59cue—a?xm2—5vac—Baum3::ED::0.. 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EL 35 NO X X X ><><><><><><X X ><>< ><X N >1 N ><K N K ><><><><X k'X N X N N X N N ><N X X N X N ><><>< :8":55:oz ><><X K ><>< N0 ><><N X X K N K N N X X _m>oan<co_mm_EEoo Bicm .3252 E0 can292m:EmEcmnmo:0 Eng Em B E?s< 545555$68.88 «Enm?i 3.5.153”£6323 Swain.“3595.50 2.:Em an».-.5: ><><><N ><N>< X Ecuu?hum=ou”—5.532untuuvhm.=aEuus=uEmug—=35:.Egan-rang.3=oaa...ma9.22.;85.333.:25 ”5.25:5 .méd :3.ma.2?$2.229 «SN“52:.25“5:5 :25—2.5.23EU 3m: Les—.3?m?uaéhtuma ”.5953“neuaucEaU Lee—.3; saucoum:23 E2:—gaunt—535m 23:39.:—uuheuam «=95 =>§E<«EEO >55.23.5 =e=uuchU =e_n==oUI=oZ 5.9m £52m “552.31 .55..o .2.a zetantoU 3a.:3 «2.,—En =>a=E<$2.55 33535 5:35.:202.:— ._>€E<5,553.: "Eek 35 555.28:—.E—..=u>BuZ 3m -5:2—Em a?oEuH?a—G?xut. Eats—act.5::===uucmta0 ..2uah:¢U PE»N.nn -?ag—win— .Ea:m-35:»um 32:3: 53:32.55:.5 2:39.53 32:35 I mcezuucnun?v n.£5.55»: 8:952: 5.5m Em 3.6.8.5 £552.:3..5552— 23:.5 E :e_mu_En—=m aucw?auo?U033 w“ «Tag a GE n?<~5<ZOE.» Agenda Item #6.A.13 May 2024 Page 57 of 239 Page 58 of 239 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Upgrade &Expansion of Lightning ProtectionSystem SUBMITTED BY:Victor Gualillo,Chief of Police DATE:April 24,2024 MEETING DATE:May 13,2024 BACKGROUND:The City of Atlantic Beach previously purchased and installed a lightning protection system on the oceanfront to provide advanced warning to citizens and staff of conditions where lightning strikes were likely.Warning devices were placed at 15thStreet and 6thStreet beach accesses and are still in use today.Our current system’s technology that operates the system is over 20 years old,the headwear that runs the system is outdated with several components not being supported by the manufacturer any longer due to supply shortages post COVID.The updated Thor Guard system which the PD is recommending offers expanded lightning sensing capability and more functionality for city staff and citizens to use when planning for health and safety while recreating and working outdoors.Additionally the city desires to expand the system by adding warning horns at two heavily used outdoor locations to provide noti?cation of dangerous conditions allowing people an opportunity to seek shelter in a timely manner.The proposed locations are at the Ahern St beach access and Russell Park. City staff reviewed two potential replacement systems Thor Guard and Perry Weather,their capabilities,and the support provided by each vendor.At the conclusion of the review,it was recommended to purchase the Thor Guard system over Perry Weather due to differences in their operation as well as superior technical and installation support after the sale provided by Thor Guard. Thor Guard is a propriety system and is available solely through Thor Guard,Inc.Additionally,this purchase incorporates data processing software needed to run the system.We have had a relationship with this vendor for 5 years and have had a very good experience with the performance of the technology,technical support and responsiveness for customer service needs.No bid process was conducted due to exemptions under City code Sec.2-336(2)and Sec 2-336(7)related to purchasing. BUDGET:The cost for all software,hardware,and installation of the system is $39,490.00.This purchase is funded in the FY24 budget in account 2001-521—64-00. RECOMMENDATION:Approve the purchase of the Thor Guard lightning protection system and authorize the City Manager to execute contracts and purchase orders to effectuate this purchase. ATTACHMENT:Thor Guard Quoteand Sole Source Letter Police Department Recommendation Memo andum REVIEWED BY CITY MANAGER: Agenda Item #6.B. 13 May 2024 Page 59 of 239 UARD,Inc. Integrals-d Lightning I’m-diction and H ‘arning Such-nu Quotation Shipping Estimate Credit for L75 Thorguard T6 560 System Includes ThorPCX software,Sensor, Weather station Annual U rade &Data DistributionFee Voice of Thor Base Driver.32 bit processor Upgrade 2 Remotes.Computer/Receiver. Role “/0 Board AdditionalRemotes -Remote Computer,[/0 Board Hom Cluster,Strobe,Solar anal,Ant Installation,programming and training. Materials,IMC Pi ,SS ?ttin 5,etc March 25,2024 Atlantic Beach or Gualillo er Lindsav 904.502.8871,rlin rd.com T6 360 1 _$17,200.00 200.00 1 $1,500.00 $1,500.00 VTOBD 1 $1,575.00 $1,575.00 2 $1,500.00 $3,000.00 2 $5,285.00 $10,570.00 1 $5,695.00 $5095.00 1 $650.00 $650.00 $0.00 1 $800.00 $800.00 1 ($1,500.00)($1,500.00) 1193 Sawgrass CourporateParkway,Sunrise,FL 33323 Tel:(954)835-0900 Fax:(954)835- 0808www.morguardnom Approved by (customer signature): ALLPRICES ABOVE EXCLUDEAPPLICABLESTATE OR LOCALTAXE SFREIGHT:W (Prepaid and invoiced to customer) QUOTATION VALIDFOR 90 DAYS FROM ISSUE DATE. Date: TOTAL Agenda Item #6.B. 13 May 2024 Page 60 of 239 Integrated Light ring Prediction and Waming Systems March 7‘“,2024 UARD,IN I Mr.Victor Gualillo Chief of Police J .1 3'./\1I:uiJEIC?ZZ" W 3:12)."Pea/Clintent.ecla..FL 33333 Dear Mr.Victor Gualillo: THOR GUARD.Inc is the sole manufacturer and sole,authorizedmarketer of THO RGUARDLightningPredictionandWarningSystems.THOR GUARD is the only company in the world that manufactures a true lightningprediction system based on changes and shifts of earth's electrostatic atmosphere. THOR GUARD products are American made.All aspects of our business including our executive team,employees,research,development.and manufacturing are based in Sunrise, Florida. THOR GUARD products are designed and operate through the use of our exclusive proprietary technology.Our Patent and Trademark numbers are 4,095,221 and 2,390,039, re5pectively.THOR GUARD has not authorized any company or individual to manufacture our products or utilize our unique trade secret engineering and software systems.We are not a franchisor.Only authorizedsales and services representativesof THOR GUARD have access to authentic,THOR GUARD productsas well as the serviceexpertiseto properly install and maintain our systems. We hope this position statement provides you with the necessary informationto distinguish THOR GUARD lightning prediction technology from existing lightning detection systems which assert to compete with THOR GUARD. Thank you for your continued support of THOR GUARD products.Please contact us if you have any questions or require additional information. Very truly yours, I I o Wolk Chief Financial Of?cer 1193 Sawgrass Corporate Parkway .Sunrise.Florida 33323 .Tel:(954)835-0900 .Fax:(954)835-0808 www.thorguard.corn Via Email:vgualillo@coab. Agenda Item #6.B. 13 May 2024 Page 61 of 239 Atlantic Beach Police Department TO:Chief Victor Gualillo FROM:Lt.Chase Jamison DATE:4/1 1/2024 SUBJECT:Purchase Recommendation for Lightning Protection System The City of Atlantic Beach has planned to expand the lightning protection system to additional areas in the city beyond the beachfront where it exists now.Additionally,our current lightning protection system through Thorguard has reached the end of life and needs replacement.The existing technology is outdated,and the existing warning sirens need to be replaced.As part of the process for replacement,we examined potential replacement options,including from other vendors. We met with two companies,Thorguard and Perry Weather.to review their product offerings and support features.I am recommending we purchase the Thorguard system to replace and enhance our existing system. Both systems were comparable in several ways.Both systems provide live weather monitoring with the ability to see current weather conditions and NWS alerts.This includes a public portal that we can make available to citizens.Both systems also allow email or text noti?cations to designated city staff.Both would consist of similar setups with a single weather station and remote warning stations equipped with sirens to alert the public of danger from lightning.While there were some cost differences,they were comparable in pricing. There were signi?cant differences as well.Pen'y Weather offered a webcam option for each station.Additionally,their warning sirens would permit a verbal message to be played over their speaker instead Of just a siren.Thorguard has a patented lighting prediction feature as well as monitoring lightning strikes whereas Perry Weather only can provide lightning strike data with set radii to act as warning triggers.The biggest difference,however,is in technical support and installation . Thorguard offered full installation and on-site technical support for servicing and troubleshooting. Perry Weather did not.The City would be required to do"all installation and maintenance.They did offer the ability to have a technician come out,however they are based in Texas,and we would be Agenda Item #6.B. 13 May 2024 Page 62 of 239 w-nM—lihm-'-.I.I.I.-.-.Mun-I'— —'--i.—"-I—'|—‘-.-'—'I-'— ‘r'i'rI-l-I-I-I-J-IhM—rL—l-‘F’FI'lH—J-"I-l- “In.[Ill-l.—_l.l'“l!l'tl'hl—'nl'-'PI'F-'II'I'I' “luau—I.I-Iall-I.‘1..-&l.-I—f-I-Dl'?'?"-? Hl??-E-H—m-w —--—u-.-H—HrII—I—r+hI-H-Hb--F-II-IIM-I-n—- “Ira-"-m-IFI-dh?-H-‘rr'll-I 'I-l-l-Il-I -—-_‘-r-|-l-l--rlrlv--I-r'-—rrulrl-.I-I-l-'II-i lulu-lun-JL-II-I-I‘II‘II-I'H-_-rI-?-I l-I mudmuwwwruf?l—i-ru-Jnmm I'II'rrI-hl'rr?-q M responsible for all travel costs to bring them here.They also have no personnel in the North Florid aarea.Thorguard has a local representative. While I believe both systems would adequately serve the needs of the city,I believe the on-site support services Thorguard provides make it the most cost-effective and ef?cient purchase and the preferred system to select for the city.For this reason,I recommend we purchase the Thorguard system to expand and enhance our lightning prediction system. Thorguard is a proprietary system only available for purchase through Thorguard.l have obtained a sole source letter from them as well as the quote for purchase.This system also incorporates data processing software.Because of this,this purchase is exempt from the competitive bid process based on Sec.2-336(2)and Sec.2-336(7)of the City Code related to purchasing.This purchase was funded in the FY2024 budget through account 2001-521-64-00 and funds are available for the purchase,totalling $39,490. Agenda Item #6.B. 13 May 2024 Page 63 of 239 Page 64 of 239 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.24-22 Awarding Bid 2324-10;SR A1A Mayport Road WaterMain Improvements SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:May 2,2024 MEETING DATE:May 13,2024 BACKGROUND:To improve the circulation and water pressure for businesses and residents of the Mayport Road/AlA area,staff requested an engineering report on the construction and costs to directional bore a 12-inch water main underneath Mayport Road at the intersection of SR AlA and Mayport Crossing Blvd to connect to the 8-inch existing water main. A bid opening was held on April 10,2024,for Bid 2324-10;SR AlA Mayport Road Water Main Improvements.The project consists of labor,equipment and materials for the construction of an 8-inch water main and directional bore of 12-inch water main,connections to existing water main, reconstruction of roadway,minor grading,and removal and reconstruction of the exiting 5’wide concrete sidewalk. Two bids were received as follows: Bidders T.B.Landmark The Kenton Grou Lump Sum Bid Amount $269,256.90 $169,851.00 The low bidder,The Kenton Group,has provided all required documentation in its bid submittal. BUDGET:The amount budgeted in FY 2023 -24 for Project PU2101 in account 400- 5504-533-6300 is $197,100. RECOMMENDATION:Approve Resolution No.24-22 awarding The Kenton Group Bid 2324-10 in the amount of $169,851.00 and authorizing the City Manager to execute the contract. ATTACHMENT(S):1.Resolution No.24-22 2.Bid Analysis 3.Aerial Map Photo REVIEWED BY CITY MANAGER: Agenda Item #8.A. 13 May 2024 Page 65 of 239 III '| -u '. I .-I; ..I II ''-:.‘" I III . I I .III I‘ I '|| I I I I I _ I III.I.. 'II I I I ‘I 0 II' I Irj I II ‘I u 1'1 RESOLUTION NO.24-22 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID NO.2324-10 FOR SR AlA MAYPORT ROAD WATER MAIN IMPROVEMENTS;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONSOF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Staff received an engineering report from Hanson Professional Services for the SR AlA Mayport Road Water Main Improvements;and WHEREAS,a project estimate was budgeted for $197,100 for the FY 2023-24;and WHEREAS,a bid opening was held on April 10,2024,for Bid 2324-10 SR AlA Mayport Road Water Main Improvements;and WHEREAS,the project consists of labor,equipment and materials necessary for the construction of an 8-inch water main and directional bore of 12-inch water main,connections to existing water main,reconstruction of roadway,minor grading,and removal and reconstruction of the exiting 5’wide concrete sidewalk;and WHEREAS,the lowest bid was received from The Kenton Group in the amount of $169,851.00;and WHEREAS,suf?cient funds are available in the Public Utilities Fund for this purpose in Account No.400-5504-533-6300,for Project No.PU2101,in the amount of $197,100. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes awarding Bid No.2324-10 to The Kenton Group in the amount of $169,851.00 to perform the work for said bid in accordance with the bid speci?cations. Section 2.The City Commission hereby appropriates funds from City’s Public Utilities Fund for this purpose. Section 3.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 13th day of May 2024. Agenda Item #8.A. 13 May 2024 Page 66 of 239 Curtis Ford,Mayor Page 2 of 2ResolutionNo.24-22 Donna L.Bartle,City Clerk Approved as to form and correctness: Jason R.Gabriel,City Attorney Attest: Agenda Item #8.A. 13 May 2024 Page 67 of 239 848.338.23meoodueema8.02.38.08.88.255,8.08.388%8.03.3ood?wm8.83m8.3.me8.85m8.83M8.83%8.88.88.83m8.0:.meoodovém851$8.3%8.88.38.83m8.35m8.5:..me {250:3 .m.._. 32 .3 __._._<"38 9.7.8.0 2m 3-33 Em mucwEgan.£22 .325 two".ton>m_>_<3.mm 8.33 8.83 85% 888i 8.8mm 8.98.8 8.08.3. 8.8th 883.3 8.08.3 8.08.3 888.8 8.3 8.8.3 8.3% oo.mmw 8.8% 8.3 8.8me 8.58.3 8.85% omdmNdwNm om?hvéwm oodhhfvnm oo?mm?m oodomm 8m~m£m 8.833 8.83% 8.80.3 88qu 8.08.8 8.80.8 8.83m 8.8me 889$ 8.83% 8.88.3 8.83% oodooiw 8.03;..." 8.08.3 8.3m 8.33% 8.08.3 888$” 8.3m 8.8m 8.93 8.08.5 8.898 888.3 8.08.8 8.08.3 8.28.8 8.8m3 8.8qu 8.8m.~m 8.8mm 88mm 8.33. @96on 8.8“ 8.2“ 8.08.3 8.80.5 8.08.8 8.082“ mm NH nww NHHNHHN mm wmm ow RN om mood <m <m <m <m (w (m (m <m n: u: >U >m n: U< m._ 3 m.— cGzEz?zOu x2 +em #3 :90:450k nzéo em 8%no 55358 *2 ANNAmEE:em 8%459 v?<>>mn=mmhmmuzOu muSamz Dz<m>OSEm .Su>><m oz<mmDUmEmUZOu musnmE oz<m>0_>_wxPDU>><m ._.zm:2m><m 5<Imm<mugmmmDZ<m>0_2wm .SU>><m 27:).«3.515 wz_Hm_XmO...BmZZOU 03.5 =wm>O§wx mm....32 ..mx ..w mm>OUoz<xOm I._._>>m>._<>mkdw .32 ..m mm>OUoz<xOm Ih>>w>._<>mk<0 .22 :3” 02mm .mmomNAH.22 :3 02mm duo cm.32 ._NH O Dz<xOm I._._>>m>._<>Qz<mmm?mOZEQS..32 _wx m mwunowz.2)...mx :NH z_<s_$22,33.3 u>n__.w 225.$22,33.9 u>a :2 225.E22,:33 En::2 8822058 2952.528 >._._._.5 Amt;._._Xm\>m._.zm:ZO_._.<><uxm_5130mm xxogxhz<w 00m .55...muz<§m0mzmn 5:155 ._.z.n=2_owm vEO>>mtm m02_>><zn_....__:m.m< AFmOu45.0...$3 Eur—(m...m0 wUZ<thz_<S_ m0 muz<2m._.z_<_>:._.mOU._<._.Oh «8:ZO_._.<N_.__m_O_>_ mDszSdUmg .wZO_._.<m<awmn_mtm NN am on m.“ we ha 3” ma 3” ma NH 3 OH HNMd'anD hmOU._<hO._.qun._._23hmOU._<._.O._.muEat2:>._._._.2<DU .52:29.5.2030 5P: 2H,:D:— :20 SEE.2t. Agenda Item #8.A.13 May 2024 Page 68 of 239 _m>£aa<:EmmEEoo 5 $2qu EaEtmamo:0 Eng gm 3 Emzi 9.30:35!2:.Eugbmguvia—5E5:.md.35:52.:ugh—Eu”— vueN.3=.:_< SEEuSEEH5a:5235use“ten—b“:<~<Mm :unvmorg—3‘.3\EU Eben“an}?uu:a.—3m:—c—IVNmNEm 5:5 EHEm—?..\emI BEE Em 3502.0 mag—=2?omEoEsueQ “Eu—=32“—=<-33:EH 5 =e_mm_En=m ?gou?ago 3.3?on .x.3 +2m 23 vEek 3:20 a.HE3525 2.53 .3 5.22.550 52:3 25:35am mEm 02$8 359‘ 982..E.»8 5:53:E;53353..£55 n-82.9.33— mhuu N.£53535 38.2.50 .5550 -m=crqu—a=0 2.3 m-3:35 m—as 32m a 38y—xah $2.75».— Eaem zeta—585 hou=u>392 53m ESQ 2.93.5.5 2.33%33:.— Eosasm 3.56 3.5.25.5 82 .533;F5 ME:20 223.3%€38:qu oz Agenda Item #8.A.13 May 2024 Page 69 of 239 AVW,‘ oomN ommN Agenda Item #8.A. 13 May 2024 Page 70 of 239 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: RECOMMENDATION: ATTACHMENTS: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Resolution No.24-23 adopting a proposed naming policy for parks, recreation areas and buildings. Kevin Hogencamp,Deputy City Manager May 1,2024 May 13,2024 City staff has identi?ed the need for a policy to guide it when considering naming and renaming parks,recreation areas and buildings.The attached draft is an effort to establish a systematic and consistent naming system with these objectives: 0 Ensure that parks,recreation areas and buildings are easily identi?ed. 0 Ensure that the names are consistent with the values and character of Atlantic Beach and/or the neighborhood served. 0 Encourage public participation in the naming,renaming and dedication of parks,recreation areas and buildings. 0 Encourage donations of land,buildings and monetary gifts by individuals and/or groups. This policy was on the April 22 City Commission agenda for review and preliminary consideration. The City Commission consider approving Resolution No.24-23 adopting a naming policy for parks,recreation areas and buildings. Resolution No.23-24 with Park,Recreation Area and Building Naming Policy (Exhibit A) April 10,2024 memorandum REVIEWED BY CITY MANAGER: Agenda Item #8.B. 13 May 2024 Page 71 of 239 RESOLUTION NO.24-23 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, ADOPTING A PARK,RECREATION AREA AND BUILDING NAMING POLICY;PROVIDING FOR CONFLICTS;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach desires to establish a park,recreation area and building naming policy;and WHEREAS,the park,recreation area and building naming policy (Exhibit A)pursuant to this Resolution balances numerous factors:honoring history and community ?gures;re?ecting parks’,recreation areas’and buildings’character;and ensuring clarity to avoid confusion;and WHEREAS,this park,recreation area and building naming policy provides the City a framework document that identi?es and plans procedures used in the consideration of naming and renaming City parks,recreation areas and buildings. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby adopts a park,recreation and building naming policy (Exhibit A). SECTION 2.All Resolutions or parts of Resolutions in con?ict herewith are hereby repealed t0 the extent of such con?ict. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 13thday of May 2024. Donna L.Battle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Curtis Ford,Mayor Attest: Agenda Item #8.B. 13 May 2024 Page 72 of 239 EXHIBITA Cit of Atlantic Beach Park Recreations Area and Buildin Namin Polic The City ofAtlantic Beach encourages community participation in the naming process.City staff will strive to engage the public in the naming process.Proposals submitted by residents help identify and capture the essence of parks’,recreation areas'and buildings’importance to the community. The purpose of this policy is to establish a systematic and consistent approach for the of?cial naming of City parks,recreation areas and buildings. A.Ensure that parks,recreation areas and buildings are easily identified and located. B.Ensure that the names of parks,recreation areas and buildings are consistent with the values and character of Atlantic Beach and/orthe neighborhood served. C.Encourage public participation in the naming,renaming and dedication of parks, recreation areas and buildings. D.Encourage donations of land,building,or monetary gifts by individuals and/orgroups. Parks,recreation areas and buildings includes all property assets under the City’s ownership and under the City oversight including buildings,structures,open spaces,public parks,trails, natural areas,wetlands,environmental habitat and land. The process of naming sites shall be the function of City Manager or his/herdesignee.The Arts, Recreation and Culture Committee will recommend names to the Atlantic Beach City Commission for ?nal approval. The following guidelines will be used when naming parks,recreation areas and buildings.The City Commission has discretion when evaluating proposals;thus,proposals meeting the guidelines does not guarantee naming,nor do the guidelines serve as an absolute requirement Guidelines Authorization Definition Objectives Purpose Agenda Item #8.B. 13 May 2024 Page 73 of 239 II I I II I l‘II I I- II \I I I II .. I 'II:. ,.,I II Of for naming. A.Restrictions are as follows: 1. 3. The name shall not duplicate the name of any other park,recreation area or building in Atlantic Beach.The exception would be a facility carrying the same name as the park in which it is situated (e.g.Sunset Field located in Sunset Park).Caution shall be used when duplicating names of parks,recreation areas and buildings in nearby cities to minimize confusion amongst the public and emergency response teams. Names shall not be given to small amenities with identi?able lifespans,e.g.park bench,playground equipment,unless the City creates a speci?c naming opportunity. The name of parks,recreation areas and buildings shall not be changed without extraordinarily good reasons. B.Discretion shall be used to avoid an overabundance of named features or facilities in any single park,and the naming shall not diminish or overshadow the park’s name. C.Consideration to name a park,recreation area or facility in honor of a person (or persons or family)shall only be given to individuals who have been deceased for a minimum of six months and one or more of the following criteria has been met: 1.The individual,individuals or family has contributed signi?cant support to the development or operation of the park,recreation area or building,the overall recreation and parks system,and/orthe community in general.The suggested name must be accompanied by evidence of such contributions and/orservice,or to any of the City's companion organizations that function in cooperation with and on behalf of the City,such as an environmental-protection or youth athletic organization. An outstanding community individual who has made signi?cant and long-term civic contributions to the community of Atlantic Beach as determined by the Atlantic Beach City Commission. A substantial donation (typically not less than 50%of the value of the property or improvements),as determined by the Atlantic Beach City Commission,has been made to the City,or companion organization,by or in memory of an individual,group or family. D.Consideration to name parks,recreation areas and buildings after those who are still living must meet one or more of the following: 1. 2. A land donation in which a naming provision has been made on the deed and accepted by the Atlantic Beach City Commission. A substantial monetary donation (typically not less than 50%of the value of the property or improvements)has been made to the City wherein the donor stipulated Agenda Item #8.B. 13 May 2024 Page 74 of 239 ,,-u... In H ' l‘ I;. : \I ‘I... u H n ... u '- 1(- 1‘ .u .n n a naming provision as a condition of the donation and this condition has been accepted by the Atlantic Beach City Commission. a.If naming is approved for an item that has a lifespan such as structures, equipment,etc.,the naming of such item shall expire when the lifespan ofthe item is met.At the time of replacing such item,the original donor/naming recipient shall have the opportunity to donate funds to continue the naming of the replacement item.If the original donor/naming recipient is not interested in continuing the naming of the item,the City may seek other donations for naming consideration. A.Naming of New or Existing Un-Named Parks,Recreation Areas and Facilities 1.The City Commission,Arts,Recreation and Culture Committee and/orCity Manager can initiate the naming process whenever deemed necessary and/orwhen it’s in the best interest of the City. City staff shall inform the public about parks,recreation areas and buildings to be named and encourage proposals to be submitted. Naming proposals shall be submitted in writing to the City Manager. Those submitting a naming proposal shall indicate how the proposed name is consistent with the criteria stated in this policy and describe the thought/meaning behind the name and their connection to Atlantic Beach. When naming after a person or persons,the proposal shall describe the person’s contributions to the community.Written documentation of approval by next of kin to be honored (if available/possible)is encouraged as part ofthe proposal.City staff will review the proposal for adherence to the stated criteria and authentication of statements relative to indicated contributions in the case of an individual before forwarding it to the Arts,Recreation and Culture Committee. The Arts,Recreation and Culture Committee will offer the opportunity for public input on the proposed names received during a regularly scheduled committee meeting. In the absence of any naming requests,the Arts,Recreation and Culture Committee shall adhere to criteria stated in this policy in recommendation of a name. The Arts,Recreation and Culture Committee shall submit its recommendation to Atlantic Beach City Commission for ?nal decision. B.Renaming an Existing Park,Recreation Area or Facility 1.Renaming of parks,recreation areas and facilities carries with it a much greater burden of process compared to initial naming.Tradition and continuity of name and Process Agenda Item #8.B. 13 May 2024 Page 75 of 239 “1' n community identi?cation are important community values.Proposals must meet the criteria in this policy,however,meeting all criteria does not ensure renaming. Deed restrictions need to be accounted for when considering the renaming of parks. Parks,facilities and geographic features named after individuals shall not be changed unless it is found by the Atlantic Beach City Commission that the individual'spersonal character was such that the continued use of the name for a City park,recreation area or facility would not be in the best interest of the City. Parks,recreation areas and facilities named for a location,a geographic feature or a community/neighborhood may be considered for renaming.However,the existing name of a park,recreation area or facility which is of local or national importance,or which identi?es an outstanding geographic or physical feature shall not be changed unless the Atlantic Beach City Commission determines that there are extraordinary circumstances of local,state or national interest to justify the name change. When considering the renaming of a park,recreation area or facility,the proposed name must meet the same guidelines and follow the naming process as de?ned above. Agenda Item #8.B. 13 May 2024 Page 76 of 239 I l n .. ‘H u . '‘H.._. l =I . f‘H a ,_ I -m. .-‘ .,.. ___.u _._... |‘ MEMO April 10,2024 To:Bill Killingsworth,City Manager From:Kevin Hogencamp,Deputy City Manager A good city government naming policy should balance various factors:honoring history and community ?gures,re?ecting the park’s,recreation area’s or building’s character,and ensuring clarity to avoid confusion. Priorities: 0 Geographic features/historic signi?cance:This could include naming the park, recreation area or building after a local river,a historical neighborhood it's located in,or the area's indigenous people..Natural features:This highlights a distinctive characteristic,like "Sunset Hill Park"or "Eagle Creek Playground.".Outstanding community ?gures:This recognizes individuals who made signi?cant contributions,with a focus on civic service. Restrictions:.Avoid duplication:The name shouldn't clash with existing parks,recreation areas or buildings,or with cities‘parks,recreation areas or buildings,to prevent confusion for emergency services and residents..Evidence for individuals:Nominations for individuals should come with documentation of their contributions. 0 Respectful names:The name should be appropriate for all ages and cultures. Process: 0 Public Input:The policy should outline how residents can propose park,recreation area or building names,and provide feedback on suggestions. 0 Review:An advisory committee or commission could review proposals based on the set criteria and make recommendations. 0 Final Approval:The ?nal decision on the park,recreation area or building name would rest with the City Commission. Agenda Item #8.B. 13 May 2024 Page 77 of 239 Page 78 of 239 Agenda Item #8.C. 13 May 2024 Page 79 of 239 Agenda Item #8.C. 13 May 2024 Page 80 of 239 Page 1 of 2 Resolution No. 24-25 RESOLUTION NO. 24-25 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE EXECUTION OF A PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND HOOSE HOMES AND INVESTMENTS, LLC, FOR THE PURCHASE OF 2.16+- ACRES OF REAL PROPERTY IN ATLANTIC BEACH ON DORA DRIVE (PARCEL ID 172118 0000, 172119 0000, 172122 0000) FOR THE PRICE OF $1,075,000; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS, COMPLETE DUE DILIGENCE EFFORTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, to enhance the City of Atlantic Beach’s stormwater management system, the City of Atlantic Beach desires to purchase 2.16+- acres of real property in Atlantic Beach on Dora Drive (Parcel ID 172118 0000, 172119 0000, 172122 0000) from Hoose Homes and Investments, LLC, for the price of $1,075,000; and WHEREAS, the City allocated $1,075,000 in its Fiscal Year 2023-24 budget via American Rescue Plan Act funding for this purpose. NOW, THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1. The City Commission hereby authorizes the execution of a purchase and sale agreement between the City of Atlantic Beach and Hoose Homes and Investments, LLC, for the purchase of 2.16+- acres of real property in Atlantic Beach on Dora Drive (Parcel ID 172118 0000, 172119 00000, 172122 0000) for the price of $1,075,000. Section 2. The City Commission hereby authorizes the City Manager to execute contracts, complete due diligence efforts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 3. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 4. This Resolution shall become effective upon passage an adoption. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach, this 13th day of May 2024. Agenda Item #8.C. 13 May 2024 Page 81 of 239 Page 2 of 2 Resolution No. 23-23 Attest: ____________________________ _____________________________ Donna L. Bartle, City Clerk Curtis Ford, Mayor Approved as to form and correctness: _____________________________ Jason Gabriel, City Attorney Agenda Item #8.C. 13 May 2024 Page 82 of 239 Agenda Item #8.C. 13 May 2024 Page 83 of 239 Agenda Item #8.C. 13 May 2024 Page 84 of 239 Agenda Item #8.C. 13 May 2024 Page 85 of 239 Agenda Item #8.C. 13 May 2024 Page 86 of 239 Agenda Item #8.C. 13 May 2024 Page 87 of 239 Agenda Item #8.C. 13 May 2024 Page 88 of 239 Agenda Item #8.C. 13 May 2024 Page 89 of 239 Agenda Item #8.C. 13 May 2024 Page 90 of 239 Agenda Item #8.C. 13 May 2024 Page 91 of 239 Agenda Item #8.C. 13 May 2024 Page 92 of 239 Agenda Item #8.C. 13 May 2024 Page 93 of 239 Agenda Item #8.C. 13 May 2024 Page 94 of 239 Agenda Item #8.C. 13 May 2024 Page 95 of 239 Agenda Item #8.C. 13 May 2024 Page 96 of 239 Agenda Item #8.C. 13 May 2024 Page 97 of 239 Agenda Item #8.C. 13 May 2024 Page 98 of 239 Agenda Item #8.C. 13 May 2024 Page 99 of 239 Agenda Item #8.C. 13 May 2024 Page 100 of 239 Agenda Item #8.C. 13 May 2024 Page 101 of 239 Agenda Item #8.C. 13 May 2024 Page 102 of 239 Agenda Item #8.C. 13 May 2024 Page 103 of 239 Agenda Item #8.C. 13 May 2024 Page 104 of 239 Agenda Item #8.C. 13 May 2024 Page 105 of 239 Agenda Item #8.C. 13 May 2024 Page 106 of 239 Agenda Item #8.C. 13 May 2024 Page 107 of 239 Agenda Item #8.C. 13 May 2024 Page 108 of 239 Agenda Item #8.C. 13 May 2024 Page 109 of 239 Agenda Item #8.C. 13 May 2024 Page 110 of 239 Agenda Item #8.C. 13 May 2024 Page 111 of 239 Agenda Item #8.C. 13 May 2024 Page 112 of 239 Agenda Item #8.C. 13 May 2024 Page 113 of 239 Agenda Item #8.C.13 May 2024 Page 114 of 239 Agenda Item #8.C. 13 May 2024 Page 115 of 239 Agenda Item #8.C. 13 May 2024 Page 116 of 239 Agenda Item #8.C. 13 May 2024 Page 117 of 239 Agenda Item #8.C. 13 May 2024 Page 118 of 239 Agenda Item #8.C. 13 May 2024 Page 119 of 239 Agenda Item #8.C. 13 May 2024 Page 120 of 239 Agenda Item #8.C. 13 May 2024 Page 121 of 239 Agenda Item #8.C. 13 May 2024 Page 122 of 239 Agenda Item #8.C. 13 May 2024 Page 123 of 239 Agenda Item #8.C. 13 May 2024 Page 124 of 239 Agenda Item #8.C. 13 May 2024 Page 125 of 239 Agenda Item #8.C. 13 May 2024 Page 126 of 239 Agenda Item #8.C. 13 May 2024 Page 127 of 239 Agenda Item #8.C. 13 May 2024 Page 128 of 239 Agenda Item #8.C. 13 May 2024 Page 129 of 239 Agenda Item #8.C. 13 May 2024 Page 130 of 239 Agenda Item #8.C.13 May 2024 Page 131 of 239 Agenda Item #8.C.13 May 2024 Page 132 of 239 Agenda Item #8.C.13 May 2024 Page 133 of 239 Agenda Item #8.C.13 May 2024 Page 134 of 239 Agenda Item #8.C.13 May 2024 Page 135 of 239 Agenda Item #8.C.13 May 2024 Page 136 of 239 Agenda Item #8.C.13 May 2024 Page 137 of 239 Page 138 of 239 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.24-26 authorizing the City to enter into an agreement with BS&A SoftwareLLC to a provide an Enterprise Resource Planning software solution and associated services to the City. SUBMITTED BY:Kevin Hogencamp,Deputy City Manager /Ron Bautista,Information Technology Director TODAY’S DATE:May 2,2024 MEETING DATE:May 13,2024 BACKGROUND:Modernizing the City’s enterprise resource planning solution increases ef?ciency and improve decision-making by streamlining essential work?ows and sharing data across departments like ?nance and procurement,human resources,and planning and building,reducing manual tasks and saving time. In 2018,the City advertised RFP 18-01 to replace its Enterprise Resource Flaming (ERP)software solution system;three companies responded.Shortly thereafter,the City determined that it would be in its best interest to postpone this project.In 2023,due to the project delay and after carefully reviewing proposals by BS&A So?ware LLC and Tyler Technologies,the City published a notice of intent to enter into a contract with BS&A,and received no objection. The City budgeted Fiscal Year 2023-24 for this project.While this agreement represents the bulk of the project’s cost,and includes training and Year 1 of the annual fee,additional costs will be incurred before kicking off the project,including professional services and customization for implementation. Indeed,the City has an active request-for-proposals for a consultant’s assistance with the implementation process,data migration and customization. BUDGET:The City has $625,000 budgeted in FY 2023-24 (Account No.300-1009- 519-34-00)for this project. RECOMMENDATION:Approve Resolution No.24-26 authorizing the City to enter into an agreement with BS&A Software LLC to a provide an Enterprise Resource Flaming software solution and associated services to the City ATTACHMENT(S):1.Resolution No.24-26 2.BS&A proposal 3.BS&A agreement REVIEWED BY CITY MANAGER: Agenda Item #8.D. 13 May 2024 Page 139 of 239 [4 II n fl III I I .-I.I -I 'I: .I .II I :I In H ... 'l \i RESOLUTION NO.24-26 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT WITH BS&A SOFTWARE LLC TO PROVIDE AN ENTERPRISE RESOURCE PLANNING SOFTWARE SOLUTION AND ASSOCIATED SERVICES TO THE CITY FOR THE AMOUNT OF $326,840;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;PROVIDING FOR CONFLICTS;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,in 2018,the City advertised RFP 18-01 to replace its Enterprise Resource Planning (ERP)software solution,and three companies responded;and WHEREAS,modernizing the City’s enterprise resource planning solution increases ef?ciency and improve decision-making by streamlining essential work?ows and sharing data across departments like ?nance and procurement,human resources,and planning and building, reducing manual tasks and saving time;and WHEREAS,in 2023,due to the project delay and after carefully reviewing proposals by the highest-ranking respondents,the City published a notice of intent to enter into a contract with BS&A Software LLC,and received no objection;and WHEREAS,the City budgeted $625,000 (Account No.300-1009—519-34-00)in Fiscal Year 2023-24 for this project;and WHEREAS,the City desires to enter into an agreement with BS&A Software LLC to provide an Enterprise Resource Flaming software solution and associated services to the City for the amount of $326,840;and WHEREAS,while the BS&A agreement represents the bulk of the project’s cost,and includes training and Year 1 of the annual fee,additional costs will be incurred before kicking off the project,including professional services and customization for implementation. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes the execution of an agreement with BS&A Software LLC to provide an Enterprise Resource Flaming software solution and associated services for the amount of $326,840. Section 2.The City Commission hereby authorizes the use of budgeted Fiscal Year 2023-24 funds for this purpose. Resolution No.24-26Page1of2 Agenda Item #8.D. 13 May 2024 Page 140 of 239 Section 3.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 4.All Resolutions or parts of Resolutions in con?ict herewith are hereby repealed to the extent of such con?ict. Section 5.This Resolution shall become effective upon passage an adoption. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,this 13t hdayofMay2024. Donna L.Bartle,City Clerk Approved as to form and correctness: Resolution No.24-26Page2of2 Jason Gabriel,City Attorney Curtis Ford,Mayor Attest: Agenda Item #8.D. 13 May 2024 Page 141 of 239 ”@S&? Proposal for: City of Atlantic Beach,Duval County F LJanuary8,2024 Quoted by:Steve Rennell Thank you for the opportunity to quote our softwareand services. At B$&A,we are focusedon delivering unparalleled service,solutions,support,and customer satisfaction.You’ll see this in our literature,but it’s not just a marketing strategy...it’s a mindset deeply embedded in our DNA.Our goal is to provide such remarkable customer service that our customers feelcompelled to remark about it. We are extremely proud of the many long—termcustomer relationships we have built.Our success is directly correlated with putting the customer firstand consistently choosing to listen.Delivering unparalleled customer service is the foundationof our company. BS&ASoftware 14965 Abbey Lane Bath MI 48808 (855)BSA-SOFT /fax (517)641-8960 bsasoftware.com Software and Services for BS8LACloud Agenda Item #8.D. 13 May 2024 Page 142 of 239 Cost Summary Softwareis licensed foruse only by municipality identi?edon the cover page.Ifused foradditional entities or agencies, please contact B$&A forappropriate pricing.Prices subject to change if the actual count is significantly differentthan the estimated count. Cloud Modules $4,225 $3,435 $3.865 $3,180 $3,095 $3.350 $3,435 $10,560 $5.725 $3.965 $2,600 $5,925 $3,265 City of Atlantic Beach,Duval County FL|January 8.2024 SOFTWARE Steve Rennell.Account Executive |(855)272-7638 | Page 2 of9 Prices good for a period of 120 days from date on proposal Subtotal $61,285 Financial Management General Ledger Accounts Payable Cash Receipting Accounts Receivables Fixed Assets Purchase Order Work Orders Utility Billing(approximately 8,800 utility accounts) Personnel Management Payroll Human Resources Timesheets Community Development Building Department Business License BSSLAOnline Community Development $2,875 Permit Application Feature -Enables contractors and the general public to submit permit applications online (A feeof$3/application is accumulated and billed to the municipality). Public Records Search +Online BillPay $1,785 With use ofintegrated Credit Card Processor BS8:A srennel I@bsasof'tware.com Agenda Item #8.D. 13 May 2024 Page 143 of 239 Custom import from third-party software to populate Building Department database with parcels,properties,and $1,500 current owners. Data Conversions/Database Setup Convert existing H.T.E.data to BS&A format: General Ledger (COA,Balances,Budget,Up to 10 Years Journal Transaction history)$4,055 Accounts Payable (Vendors,Up to 10 years invoices and check history)$3,470 Cash Receipting (Receipt items,Up to 10 years receipt history)$3,595 Payroll (Database Setup,Employee detail and YTD,Up to 10 years check history)$8,645 Fixed Assets (Asset Information)$3,375 Purchase Order (Historical completed purchase orders)$4,190 Utility Billing(Accounts,Services,Deposits,Rates,Meters;Up to 10 Years of Service,Billing8LPayment History)$15,000 Convert existing Tracklt data to BSBLAformat: Building Department (per database)$9,420 Business License (per database)$5,845 Database Setup: Human Resources (Setup of Licenses,Certifications,Benefit Plans,Positions.Not assigned to Employees)33- 300 Accounts Receivables (Customers,Invoice and Receipt History,if available)$1,650 Work Orders (Setup of Work Order Types,Facilities,Assets,Equipment,Materials,Workers (if not using Employees $2,200 as Workers» Subtotal $64,745 No conversion or database setup to be performed for: Timesheets SOFTWARE Page 3 of9 Prices good for a period of 120 days from date on proposal City of Atlantic Beach,Duval County FL|January 8.2024 Steve Rennell,Account Executive |(855)272-7638 | Project Management and Implementation Planning Services include: Analyzing customer processes to ensure all critical components are addressed. —Creating and managing the project schedule in accordance with the customer's existing processes and needs. —Planning and scheduling training around any planned process changes included in the project plan. —Modi?/ing the project schedule as needed to accommodate any changes to the scope and requirements ofthe project that are discovered. Providing a central contact between the customer's project leaders,developers,trainers,ITstaff,conversion staff,and other resources required throughout the transition period. —Installing the softwareand providing IT consultation fornetwork,server,and workstation configuration and requirements. —Reviewing and addressing the speci?cations forneeded customizations to meet customer needs (when applicable). $34,550 BS8:A srennell bsasoftware.com Custom Import Agenda Item #8.D. 13 May 2024 Page 144 of 239 Post-Go Live Assistance Review and consult on streamlining day-to-day activities as they relate to the processes within the 3584Amodules Assist customers with more detailed and advanced report options available within the B$&A modules Revisit commonly-used procedures discussed during training As needs arise,provide assistance with bank reconciliations $1,700/day Days quoted are estimates;you are billed foractual days used Post—GoLive for Assistance for all modules proposed 4 Post-Go Live Assistance for UtilityBilling 4 8 Subtotal Implementation and Training 1?1,700/day —Days quoted are estimates;you are billed foractual days used Services include: —Setting up users and user security rights for each application —Performing finalprocess and procedure review ~Con?guring custom settings in each application to ?t the needs of the customer Setting up application integration and workflowmethods Onsite veri?cationof converted data forbalancing and auditing purposes —Training and Go-Live Software Setup Financial Management Modules Personnel Management Modules Community Development Modules Days: Days: Days: Days: Total: 32 16 19 74 Subtotal $7,700 $35,200 $17,600 $20,900 $81 .400 $15,000 City of Atlantic Beach,Duval County FL |January 8.2024 SOFTWARE Steve Rennell,Account Executive |(855)272-7638 | Page 4 of9 Prices good for a period of 120 days fromdate on proposal Recommended Contingency This is a contingency to be used if the city decides to export work orders from8581A to CityWorks and/or import results. srennelngbsasoftwareLom BS8:A $4,400 $4,400 $8.800 Days: Days: Total: Contingency Agenda Item #8.D. 13 May 2024 Page 145 of 239 Cost Totals $61,285 $64,745 $1,500 $34,550 $81,400 $8,800 $1 5,000 $267,280 $59,560 Modules Data Conversions/DatabaseSetup Custom Import Project Management and Implementation Planning Implementation and Training Post-Go Live Assistance Con?n enc Total Proposed Travel Expenses Payment Schedule 15tPayment:$99,295 to be invoiced upon execution of this agreement. 2ndPayment:$61,285 to be invoiced at activation of customer's site. 3rdPayment:$166,260 to be invoiced upon completion of training. City of Atlantic Beach,Duval County FL|January 8.2024 SOFTWARE Steve Rennell,Account Executive |(855)272—7638| Page 5 of 9 Prices good for a period of 120 days fromdate on proposal BS8: srennell bsasoftware.com Agenda Item #8.D. 13 May 2024 Page 146 of 239 Cloud Annual Service Fees Unlimited support is included in your Annual Service Fee.Service Fees are billed annually.Aftertwo (2)years,BSrSlASoftwarereserves the right to increase the Annual Service Fee by no more than the yearly Consumers Price Index forAll Urban Consumers U.S.city average (CPI—U).” Financial Management General Ledger $4,225 Accounts Payable $3,435 Cash Receipting $3,865 Accounts Receivables $3,180 Fixed Assets $3,095 Purchase Order $3,350 Work Orders $3,435 Utility Billing $10,560 Personnel Management Payroll $5,725 Human Resources $3,965 Timesheets $2,600 Community Development Building Department $5325 Business License $3,265 BS&A Online Community Development $2,875 Public Records Search $1,785 Total Annual Service Fees $61,285 City of Atlantic Beach,Duval County FL |January 8.2024 SOFTWARE Steve Rennell,Account Executive |(855)272-7638 | Page 6 of9 Prices good for a period of 120 days fromdate on proposal srennell bsasoftware.com BS8:A Agenda Item #8.D. 13 May 2024 Page 147 of 239 Program Customization BSBLAstrives to provide a flexible solution that can be tailored to each municipality's needs.However,in some cases,custom work ma yberequired.Typical examples include: a custom payment import/lock box import a custom OCR scan-line -customjournal export to an outside accounting system I custom reports If you require any custom work,please let us know so that we can better understand the scope of your request and include that in a separate proposal. Cash Receipting Hardware Quantity Cost Epson THM-6000V Series Receipt Printer"$925 x __$ APG Series 100Cash Drawer**$250 x _$ Honeywell Hyperion 13009Linear-Imaging Scanner $250 x $ Credit Card Reader (if using Invoice Cloud)$75 x $ City of Atlantic Beach,Duval County FL |January 8.2024 Steve Rennell,Account Executive |(855)272—7638| This will add $to the Total Proposed. *IMPORTANT.The receipt printer must be plugged into the USBport on one workstation (not your server).Thisprinter is not to be shared with other workstations.Ifmore than one workstation will be used forreceipting,please consider purchasing more than one receipt printer Please provide the number of cash drawers that will be hooked up to the printer Note:The availability,model numbers,and pricing for all third party hardware listed above is subject to availability from the manufacturers.In the event that the listed hardware is no longer available at the time of purchase,a comparable replacement will be available,at the then current cost.Returns require pre—approval,and all purchased equipment must be shipped back to BS&A in its original packaging.Returns are subject to a re-stocking fee of $50.00. Additional Training -Building Department Report Designer Most of our Building Department customers heavily use our Report Designer,which is included free with the program.Report Designer Training is not included in the training quoted on this proposal and is hiahlv recommended.You may attend a class at our office in Bath Township,or we can train at your location.Report Designer Training is typically completed in one day. Please check the option you are interested in.Report Designer Training will be scheduled after successful implementation and training of your Building Department software. Classroom training,$205/person/day _On-site training (unlimited attendees),$1,100/day,travel not included SOFTWARE Prices good for a period of 120 days fromdate on proposalPage7of9 388:A srennell@ bsasoftwa re.com Agenda Item #8.D. 13 May 2024 Page 148 of 239 In BS8£A Online Connection Requirements BSSLACloud modules require a high-speed internet connection (cable modem or DSL). Payment Processing Requirements Acceptance of online payments requires a contract with one of BSSLA'sapproved Online Credit Card Processing companies.Please visit for information. City of Atlantic Beach,Duval County FL |January 8.2024 5 °F T w A H 6 Steve Rennell,Account Executive |(855)272-7638I Page 8 of9 Prices good for a period of 120 days fromdate on proposal srennell@bsasoftware.com htt s:www.bsasof‘tware.comsolutions bsaonline ublic-records-search Agenda Item #8.D. 13 May 2024 Page 149 of 239 If any mailing addresses are PO Boxes,please also provide a Street Address for UPS/Overnight mail. If additional contacts need to be submitted,please make a copy of this page. IT Contact SOFTWARE Page 9 of 9 City of Atlantic Beach,Duval County FL |January 8.2024 Steve Rennell,Account Executive |(855)272-7638 | Prices good for a period of 120 days fromdate on proposal srennell@bsasoftware.com Mailing Address City,State,Zip Phone/Emai Name Title Key Contact for Implementation and Project Management Mailing Address City,State,Zip Phone/Emai Name Title Agenda Item #8.D. 13 May 2024 Page 150 of 239 EXHIBITA Payment Terms Customer shall pay BSAwithin thirty (30)days of invoice.Payments not received within fifteen (15)days of the due date shall be subject to a one and one-half percent (1.5%)per month interest charge (or,if lower,the highest amount chargeable at law)assessed against the unpaid balance from the date due until the date payment is received Any amount not subject to good faith dispute and not paid within fifteen (15)days of the due date of each invoice shall,without prejudice to other rights and remedies,be subject to an interest charge equal to the lesser of 1.5%monthly or the maximum interest charge permissible under applicable law,payable on demand. Any charges not disputed by Customer in good faith will be deemed approved and accepted by Customer. For purposes of this Agreement,a good faith dispute regarding amounts owed exists only if Customer provides in writing at least ten (10)days prior to due date of payment on the invoice,notification of such dispute,the specific portion of the invoice in dispute,and the specific grounds of the dispute (which must be asserted in good faith),and Customer pays in timely fashion such portions that are not subject to such dispute. In the event of a phased implementation approach,where different modules are implemented with separate go-live phases,the SaaS fees,Implementation and Training costs and travel expenses shall be invoiced separately for each separate phase of the project. BSA shall invoice Customer $99,295 upon Effective Date for BSA’s Project Management/Implementation Planning Fees and Data Conversion fees as set forth in Schedule 2. BSA shall invoice Customer $61,285 upon activation of Customer’s site for use of the BSASoftware Product(s). Such amount equals BSA’sSaaS Fees as set forth in Schedule 1. BSAshall invoice Customer $166,260 at completion of On-Site Implementation and Training.Such amount equals On-Site Implementation and Training costs,Customization and Interface costs,and travel expenses,as set forth in Schedule 2. Agenda Item #8.D. 13 May 2024 Page 151 of 239 Personnel Management «m ‘. a].a. Genera‘;Ledger Accounts Payable Cash Receipting Accounts Receivables Fixed Assets Purchase Order Work Orders Cloud Modules SaaS Fees Schedule 1 to Exhibit A 561. Community Development $4.225 $3.435 $3.865 $3.180 $3.095 $3.350 $3.435 $10,560 paymgg $5.725 Human Rescurces $3.965 Timeshee’cs $2.600 Building Department $5.925 Business License $3.265 Ca mrnunity Dwelcpment - Permit Application Feature Enables contractors and the general public to submit permit applications online (A feeof Sirapplication is accumulated and billed to the municipality). Public Records Search 4 Online BillPay With use ofintegmted Credit Card Processor Subtotal 1| $1.785 $2.875 358m Online UtilityBiffing(appmxhwarely8,390 utifr‘lyaccounts} aH' Financial Ma nageme nl Agenda Item #8.D. 13 May 2024 Page 152 of 239 :38” I»t‘I 4 SA (A Schedule 2 to Exhibit A Professional Sewices Fees 51.5 Services inrlude: Project Management and Implementation Planning Custom Import No conversion or database setup to be performed for: Timesheet: Convert existing H.T.E.data to 3561A format: General Ledger t’COA,BalancesrBridgett Up :0 10 Years iournal Transaction history:$4,055 Accounts Payable (Vendors,Up to ‘10years invoices and check history)53,470 Cash Receipting (Receipt items,Up to 10 year:receipt history;$3.595 Payroll{Database Setup:Employee detail and YTD,Up to 10 years check history)$8,645 FixedAssets (Asset Information}53,375 Purchase 0rd er (Historical completed purchase orders)$4,190 UtilityBilling(Accounts,Services,Deposits,Rates,Meters:Up to 10 Years of Service,Billing8:Payment History]515.000 Convert existing Tracklt data to ES&A format BuiidingDepartment [per database]59,420 Business License (per database)55,845 Database Sesup: HJU‘Iaf‘.Resources (Setup of Licenses,Ceniiications.Benefit Plans,Positions.No:assigned to Employees}53‘3” Accounts Receivables (Customers,Invoice and ReceiptHistory.if available)$1.650 Work Orders {Setup of Work Order Types,Facilities,Assets,Equipment.Materials,Workers (if not using Employees 52,200 as Workers)J Subtotal $54.745 Custom import from third-party scftwa re to populate Building Department database with parceis,properties,and " current owners. "Wt/,1”1-- Anaiyzing customer processes to ensure ail critical components are addressed. Creating and managing the prqfect schedule in accordance with the customer's existing processes and needs. Manning and scheduling training around any pianned process changes induded in the prqiect plan. Modi?'ing the project scheduie as needed to accommodate any changes to the scope and requirements ofthe project that are discovered. Providing a central contact between the customer‘s project leaders,developers,trainers,IT sta'?iconversion staff and other resources required throughout the transition period. lnstailing the softwareand providing IT consultation fornetwork,server,and workstation con?guration and requirements. Reviewing and addressing the speci?cations forneeded customizations to meet customer needs {when appiicoble). 534. WtR K Data Conversions/Database Setup x ‘ { J mu M Agenda Item #8.D. 13 May 2024 Page 153 of 239 r,w J'*146‘. Services I'm- $7.700 535.200 :1 7.600 320.900 $81.4 I Implementation and Training 515.000 Contingency Post-Ga Live Assistance Thisis a contingencyto be used ifthe city decides :0 export work orders from85804 to Cé‘tyWorks and/or impori resuIts. 5 Il,TOD/day Days quoted are estimates:you are billed foractual days used Setting up users and use:security rights foreach application Pedorming ?nalproeess and procedurereview Con?guring custom settings in each applicationto fit the needs ofthe customer Setting up appdcotionintegration and workfa’owmethods Gnsite veri?cationofconverted data for balancing and auditing purposes Training and Go-Live Software Setup Days: FinancialManagement Modules Days: Personnel Management Modules Days: Community Development Modules Days: Total: 32 16 19 74 Subtota? —Review and consult on streamlining doy—to-dayactivitiesas they relate to the processes within the SSM modules ‘Assistcustomers with more detailed and advanced report options available within the 8582A modules Revisitcommonly-used procedures discussed during training .45 needs arise.provideassistance with bank reconciliation: —s F,FOQ/doy Days quotedare estimates."you are billed foractual days used Post-Go Livefor Assistance for all modufes proposed Days: Post-Go L'weAssistance for UtilityBilling Days: Total: 4 54.400 4 $4.400 8 Subtotal $8,800 559,560TravefExpenses Recommended Contingency ,HI "Phi M: fl», Agenda Item #8.D. 13 May 2024 Page 154 of 239 EXHIBITB Personnel Management Annual Senlice Fees Unlimitedsupport is included in your Annual Service Fee.Service Fees are billed annualiy Aftertwo (2)years,85504 Saftwarereserves the right to increase the Annual Service Fee by no more than the yearly Consumers Price Index forAll Urban Consumers U.5.city average (CPl-U)." Financial Ma nagement General Ledger $4.225 Accounts Payable $3,435 Cash Receipting $5,865 Accounts Receivables 53,150 Fixed Assets $3,095 Purchase Order $3,350 Work Orders $3,435 UtilityBilling $1 (1560 15 Payroll $5,725 Human Resources $3,965 Timesheets $2,600 Community Development Building Departmeml $5335 ?usiness License 53,265 3m OnliI-Ie Community Develcpment 51375 Public Records Search $1,785 Total Annual Service Fees $61,285 Agenda Item #8.D. 13 May 2024 Page 155 of 239 EXHIBITC Support Call Process BSA's standard hours for telephone support are from 8:30 am.to 5:00 pm.(EST),Monday'throughFriday,excluding holidays. Customer can lodge a support request in three ways:(i)Contact Customer Support option located within the Help menu of all of BSA's applications (ii)BSA’stoll-free support line (i-855—BSA—SOFT)or via email. BSAtargets less than thirty (30)minutes for initial response ("Initial Response Target"). Customer service requests fall into four main categories: A.Technical.Questions or usage issues relating to IT functionality,future hardware purchases,and configuration.BSA tries to resolve these issues within BSA's Initial Response Target or as soon thereafter as reasonably possible. B.Questions/Support.General questions regarding functionality,use,and set—up of the applications.BSAtries to resolve these issues within BSA’sInitial Response Target or as soon thereafter as reasonably possible. C.Requests.Customer requests for future enhancements to the applications.Key product management personnel meet with development staff on a regular basis to discuss the desirability and priority of such requests.BSA tries to resolve these issues within BSA's Initial Response Target or as soon thereafter as reasonably possible. D.Issues/Bugs.Errors fall into three (3)subcategories: Critical.Cases where an Error has rendered the application or a material component unusable or not usable without substantial inconvenience causing material and detrimental consequences to business —-with no viable Customer workaround or alternative.The targeted resolution time for critical issues is less than one (1)business day. Moderate.Cases where an Error causes substantial inconvenience and added burden,but the application is still usable by Customer.The targeted resolution time for all moderate issues is within two (2)weeks,which is within BSA’sstandard update cycle. Minimal.Cases that are mostly cosmetic in nature,and do not substantially impede functionality in any significant way.These issues are assigned a priority level at BSA's regular meetings,and resolution times are based on the specified priority. Remote Support Process Some support calls may require further analysis of Customer's database or set-up to diagnose a problem or to assist Customer with a question.BSA’sremote support tools share Customer’s desktop via the Internet to provide Customer with virtual on-site support.BSA’ssupport team is able to connect remotely to Customer’s desktop and view its setup, diagnose problems,or assist Customer with screen navigation. Agenda Item #8.D. 13 May 2024 Page 156 of 239 I am reviewing an agreement for ERP software services that has a confidentiality clause.Do you have something you use to indicate that we are a public entity,subject to Sunshine? My Catherine R.Varian,Esq. Director of Human Resources/RiskManagement Office:(904)247-5890 Work Cell:(904)426-3493 From: Sent CC' Subject: Varian,Cathy Thursday,March 21,2024 8:52 AM Gabriel,Jason Drake,Patricia Confidential information Drake,Patricia Agenda Item #8.D. 13 May 2024 Page 157 of 239 Drake,Patricia From:Drake,Patricia Sent:Tuesday,March 19,2024 9:05 AM To:Varian,Cathy Subject:ERP System Agreement Attachments:Atlantic Beach City Duval FL —BSA Cloud Contract 1.8.24_SR.DOCX;Atlantic Beach Cit yDuvalFLCLOUDFM.HRMS.CD.BSAO 1.8.24_SR.PDF Cathy Please review the attached agreement provided by BS&A,and let me know ofany changes/additions/deletions that should be made. Thank you, Patty Agenda Item #8.D. 13 May 2024 Page 158 of 239 SOFTWARE AS A SERVICE AGREEMENT This Software as a Service Agreement,including the attached Exhibits ("Agreement"),is entered into by and between BSSLASoftware LLC ("BSA"),a Delaware limited liability company and the City of Atlantic Beach,Duval County F L("Customer"),effective the date of the signature of the last Party to sign the Agreement ("Effective Date”).Each party to the Agreement is referred to as a "Party”and the parties,collectively,are referred to as "Parties." This Agreement sets the terms and conditions under which BSAwill furnish certain Software as a Service (”SaaS")and certain professional services described herein to Customer. SECTION A -SAAS SERVICES 1.Rights Granted. 1.1.Upon the Effective Date,subject to the terms of this Agreement and Customer's ongoing compliance therewith,BSA hereby grants to Customer a non-exclusive,non-transferable,and non—assignablelicense to use the BSASoftware Products."BSASoftware Product(s)"means,the:(i)BSA Software as a Service set forth in Schedule 1 to Exhibit A;(ii)related interfaces and customizations;(iii)BSA manuals,BSA officia lspecifications,and BSA user guides provided in or with BSAsoftware products set forth in Schedule 1 to Exhibit A ("Documentation”);and (iv)all modifications to the BSAsoftware products set forth in Schedule 1 to Exhibit A,including,but not limited to,fixes,new versions,new releases,updates,upgrades, corrections,patches,work—arounds (collectively,”Modifications").For the avoidance of doubt, Documentation does not include advertising,other general statements about products,or statements by sales or other staff members. 1.2.Customer acknowledges that BSA will not ship copies of the BSA Software Products as part of the SaaS Services. 2.Restrictions.Customer will not (i)sublicense,modify,adapt,translate,or otherwise transfer,reverse compile, disassemble or othen/vise reverse engineer BSA Software Products or any portion thereof without prior written consent of BSA;(ii)access or othen/vise use the BSASoftware Products to create or support,and/or assist a third party in creating or supporting software products competing with the BSA Software Products;or (iii)assign, disclose,display,distribute,host,lease,license,outsource,permit timesharing or service bureau use,rent,sell, transfer or otherwise use the BSA Software Products for any commercial use other than fulfilling Customers own internal business purposes.Without limiting the foregoing,the BSA Software Products may not be modified by anyone other than BSA.If Customer modifies the BSA Software Products without BSA's prior written consent,any BSA obligation to provide support services on,and the warranty for,the BSA Software Products will be void.Al lrightsnotexpresslygrantedarereserved. 3.SaaS Fees.Customer agrees to pay BSA,and BSAagrees to accept from Customer as payment in full for the rights granted herein,the SaaS fees set forth in Schedule 1 to Exhibit A. 4.Ownership. 4.1.BSA retains all ownership and intellectual property rights to the SaaS Services,the BSASoftware Product(s), and anything developed by BSAunder this Agreement.Customer does not acquire under this Agreement any license to use the BSA Software Product(s)beyond the scope and/or duration of the SaaS Services.Customer agrees not to challenge such rights and hereby assigns any and all copyrights and other intellectual property rights in and to the BSA Software Products to BSAand agrees to execute any and all documents necessary to effect the purpose of this paragraph."Intellectual property rights"means all trademarks,copyrights,patents, trade secrets,moral rights,know-how,and all other proprietary rights. Agenda Item #8.D. 13 May 2024 Page 159 of 239 I: -.I I .II I . v .. I -I -- III II I "'‘ I .._I I I I-I I II . u _- I I... -“11 I I r I . II II _ II I I I I - |l‘I]-I. .I -“'||”H I I II .I .I .-II I II .II “' 1|I II I 'l I . I I .II. I “II I I I 1 : I I I I z I I III I -:I _ I II I _ :.I —.~I I . I _I III I II —-I '4 IIII «I N 5. 4.2.Customer retains all ownership and intellectual property rights to the data. Limited Software Warranty. 5.1. 5.2. BSAwarrants,for the term of use granted,that the BSASoftware Products will perform without material defects in workmanship or materials.Customer’s exclusive remedy in the event of a breach of this warranty shall be to have BSAuse reasonable efforts,consistent with industry standards,to repair or replace the non-conforming BSA Software Product so as to render it conforming to the warranty,in accordance with the maintenance and support process set forth belowin Exhibit C and BSA's then current Support Call Process. THE FOREGOING LIMITEDSOFTWARE WARRANTY IS IN LIEU OF ALL OTHER REPRESENTATIONSOR WARRANTIESRELATINGIN ANYWAY TO THE BSASOFTWAREPRODUCTSINCLUDING,BUTNOT LIMITEDTO .THEIR FEATURES,ATTRIBUTES,FUNCTIONALITY,AND PERFORMANCE.THE FOREGOINGLIMITEDSOFTWAR EWARRANTYISINLIEUOFALLSUCHREPRESENTATIONSORWARRANTIESWHETHEREXPRESSOR IMPLIE D,INCLUDING,BUT NOT .LIMITED TO,ANY IMPLIED WARRANTIES OR REPRESENTATIONS OF MERCHANTABILITY,MERCHANTABLEQUALITYAND FITNESS FOR A PARTICULAR PURPOSE AND THOSE ARISINGBYSTATUTEOR OTHERWISEIN LAWOR FROMTHECOURSEOF DEALINGOR USAGE OF TRADE.BS ADOESNOTREPRESENTORWARRANTTHATTHEBSASOFTWAREPRODUCTSWILLMEETANYORALLOF CUSTOMER'S PARTICULARREQUIREMENTS,THATTHEOPERATIONOF THE BSASOFTWAREPRODUCTSWIL LOPERATEERRORFREEORUNINTERRUPTED,OR THAT ALLPROGRAMMINGERRORSIN THE BSASOFTWAR EPRODUCTSCANBEFOUNDINORDERTOBECORRECTED. One Year Money Back Guarantee.BSAoffers a one (1)year Money BackGuarantee on all SaaS products.If,for any reason,Customer is not satisfied with the BSASoftware Product,Customer may cancel service within one (1) year of the date that the BSA Software Product becomes available for use ("Activation Date"),for a full refund of the SaaS Fees,as identified in Schedule 1 to Exhibit A.Customer must notify BSAof intention to terminate at least thirty (30)days prior to the end of the one (1)year period. SaaS Services. 7.1. 7.2. 7.3. 7.4. BSA’s Services are audited at least annuallyin accordance with the AICPA's Statement on Standards for Attestation Agreements (”SSAE")No.16,Type 2.BSAhas attained,and will maintain,Type II SSAE compliance, or its then current equivalent,for as long as Customer maintains timely payment for SaaS services.Customer may make a written request and,upon execution of a mutually acceptable Non-Disclosure Agreement ("NDA"), BSA will make available.a summary of our SSAE-16 compliance report or its equivalent.Every year thereafter, for so long as the NDA is in effect,Customer may make an additional written request for BSAto provide the same information. Customer will utilize shared hardware in a data center,but in a database dedicated to Customer's use,which is not accessible to other customers. Microsoft Azure data centers,or any replacement data centers utilized by BSA during the term of this Agreement are accessible only by authorized personnel,for specific business purposes,with prior approval required. Data centers utilized by BSA will have redundant telecommunications access,electrical power,and the necessary hardware to provide access to the BSA Software Products in the event of a disaster or component failure.In the event any of Customer’s data is lost or damaged due to a negligent act or omission of BSA,or due to a defect in the BSA Software Product,BSA will use reasonable commercial efforts to restore data on servers in accordance with the system capabilities and with the objective of minimizing any data loss possible. BSA’s systems are reasonably designed to ensure that the recovery point shall not exceed a maximum of twenty-four (24)hours from declaration of disaster.For purposes of this section,the declaration of disaster Agenda Item #8.D. 13 May 2024 Page 160 of 239 shall be declared by BSAin response to issues discovered by BSA,or upon confirmation of issues relayed by Customer to BSA.Said declaration of disaster will not be unreasonably withheld by BSA. 7.5.In the event that a backup must be restored due to a declaration of disaster,or database failure,BSA will be responsible for importing backup data and verifying that Customer can log in.Customer will be solely responsible for running reports and testing critical processes to verify the restored data. 7.6.BSA's systems are reasonably designed to ensure that,access to the BSA Software Products can be restored within one (1)business day of the declaration of disaster. 7.7.BSA performs tests of the disaster recovery plan at least annually.Such tests are not specific to individual Customer databases. 7.8.Customer will not attempt to reverse engineer,bypass,or otherwise subvert security restrictions in the BS ASoftwareProductsortheSaaSenvironmentrelatedtotheBSASoftwareProducts.Unauthorized attempts to access files,passwords,other confidential information,or unauthorized vulnerabilityand penetration testing of BSA’ssystem (hosted or otherwise)is prohibited without the prior express written approval of BSA. SECTION B —PROFESSIONALSERVICES Professional Services.BSAshall provide the services ("Professional Services")set forth in Schedule 2 to Exhibit A,for the prices indicated,provided Customer fulfills its obligations set forth in this Agreement.BSA and Customer may enter into future Statements of Work,which shall become part of this Agreement.Future Statements of Work resulting from a change in scope to the contracted services may necessitate Change Orders to indicate changes to the agreed upon scope of work and any increase or decrease in costs related to the change in scope.Customer acknowledges that the fees stated in the Cost Summary are good—faithestimates of the amount of time and materials required for Customer’s implementation.BSAwill bill Customer for the actual fees incurred based on the services provided to Customer. Change Orders.In the event of a change in the agreed upon project scope for professional sen/ices not covered or othen/vise included in the existing Agreement,Customer shall deliver to BSA's Project Manager a written change order and specify in such change order the proposed work with sufficient detail to enable BSA to evaluate it ("Change Order").BSA may,at its discretion,prescribe the format of the Change Order.BSA shall provide the Customer with an evaluation of the Change Order,which may include a written proposal containing the following: (i)implementation plan;(ii)the timeframe for performance;and (iii)the estimated price for performance of such change,based on the then current rates for said services.Upon execution,all Change Orders shall be governed by the terms and conditions of this Agreement,unless mutually agreed upon othen/vise in writing.Customer acknowledges that such Change Orders may affect the implementation schedule and dates otherwise established as part of the project plan.The implementation schedule and schedule of activities for contracted services (the "Project")shall be established based on a timeline mutually agreed upon between the Parties following the executionof this Agreement. 10.License and Ownership. 10.1.AII rights,including intellectual property rights,in and to work product delivered as a result of Professional Services under this Agreement shall be owned by BSA.For the avoidance of doubt,work product that constitutes a BSA Software Product,or portion thereof shall be governed by Section A of this Agreement, including Section 1.1 thereof. 10.2.Subject to Section 10.1 and Customer’s compliance with this Agreement (including payment in full),BSAgrants to Customer a non—exclusive,non-transferrable,and non-assignable license to use the work product and the intellectual property rights therein for Customer's internal business purposes only. Agenda Item #8.D. 13 May 2024 Page 161 of 239 11.Cancellation.In the event Customer cancels or reschedules Professional Services (other than for Force Majeure or breach by BSA),and without prejudice to BSA's other rights and remedies,Customer is liable to BSAfor:(i)all non- refundable expenses actually incurred by BSA on Customer's behalf;and (ii)daily Project Management or Training fees associated with the cancelled Professional Services (in accordance with the daily fee rate),if less than thirty (30)days advance notice is given regarding the need to cancel or reschedule and BSA cannot reasonably reassign its affected human resources to other projects where comparable skills are required. 12.Limited Professional Services Warranty. 12.1.BSA warrants that its Professional Services will be performed in a professional and workmanlike manner, consistent with industry standards.In the event of a breach of the foregoing warranty and a claim in accordance with the breach,BSA’ssole obligation and Customer's exclusive remedy with respect to such claim will be to have BSA reperform the portion of the Professional Sen/ices with respect to which the warranty has been breached,to bring it into compliance with such warranty.Any claim for breach of the foregoing warranty must be made by notice to BSA within thirty (30)days of performance of the portion of the Professional Services with respect to which the claim is made or said claim shall be deemed waived. 12.2.THE FOREGOINGLIMITEDPROFESSIONALSERVICESWARRANTYIS IN LIEUOF ALLOTHER REPRESENTATIO NSORWARRANTIESRELATINGTOTHEPROFESSIONALSERVICES,EXPRESSOR IMPLIED.INCLUDING,BUT NOT LIMITEDTO,ANY IMPLIEDWARRANTIESOR REPRESENTATIONSOF MERCHANTABILITY,MERCHANTABL EQUALITYANDFITNESSFORAPARTICULARPURPOSE,AND THOSEARISING BYSTATUTEOR OTHERWISEIN LAW,OR FROM THE COURSE OF DEALINGOR USAGEOF TRADE. 13.Customer Site Access and Assistance. 13.1.Customer agrees and acknowledges that the implementation of the BSA Software Products is a cooperative process requiring time and resources of Customer personnel.Customer shall,and shall cause Customer personnel to,use all reasonable efforts to cooperate with and assist BSA as may be reasonably required to meet the project deadlines and other project milestones agreed to by the Parties for implementation.BSA shall not be liable for failure to meet such deadlines and milestones when such failure is due to force majeure (as defined in Section 30,below)or to the failure by Customer personnel to provide such cooperation and assistance (either through action or omission.) 13.2.At no cost to BSA,Customer agrees to provide to BSA full access to and use of personnel,facilities,and equipment as reasonably necessary for BSAto provide implementation and training services.Such access will be subject to any reasonable security protocols or written policies provided to BSA prior to Effective Date of this Agreement,or mutually agreed to thereafter. SECTION C —MAINTENANCE AND SUPPORT 14.Maintenance and Support Generally. 14.1.For a one (1)year period,commencing on the Activation Date,and subject to Customer's compliance with the Agreement,BSA will provide,at no charge to Customer,"Maintenance and Support”,meaning the follOwing ;(i)Modifications (such as patches,corrections and updates)as are generally provided at no additional charge by BSAto BSAcustomers;and (ii)technical support assistance,as further described in Section 14,during BSA's normal business hours. 14.2.Commencing one (1)year from the Activation Date,Maintenance and Support will continue to be provided subject to compliance with the terms of the Agreement and payment of the SaaS Fees outlined in Exhibit B. 14.3.BSA guarantees that the annual SaaS Fees,as set forth in Exhibit B will not change for two (2)years from the Activation Date.After that date,BSAreserves the right each year to increase the fee over the previous year by no more than an amount that is proportionate to the increase (measured from the beginning of such previous Agenda Item #8.D. 13 May 2024 Page 162 of 239 year)in the Consumer Price Index as set forth by the US.Department of Labor,Bureau of Labor Statistics, Consumer Price Index —AllUrban Customers —US.CityAverage (CPI-U),or a similar measure should such data become unavailable. 14.4.Maintenance and Support and the SaaS fee do not include amounts that may be due for such items as additional training,additional BSA Software Products,custom development work,hardware purchases,BS Astafftimetocreateormodifyreportwriterbasedreports,configurable imports or exports,or data entry. Additional fees may be payable for items charged on a per event basis,such as Permit ApplicationSubmission Fees related to online permit applications. 15.Support. 15.1.With respect to Errors following expiration of the Limited Software Warranty,BSA’s sole obligation and Customer’s sole remedy are set forth in this Section 15.Subject to Customer's compliance with the terms of the Agreement and payment of SaaS fees,BSAshall use commercially reasonable efforts,commensurate with the severity level,to achieve its support response and resolution targets with respect to Errors as set forth in Exhibit C.An "Error"means a verifiable and reproducible failure of a BSA Software Product to operate in accordance with the Documentation under conditions of normal use and where the Error is directly attributable to the BSASoftware Product as updated with current Modifications.If the customer modifies the BSASoftware Products without BSA's written consent,BSA’s obligation to provide support services on the BSA Software Products will be void. 15.2.Support does not include the following:(i)installation or implementation of the BSA Software Products;(ii) onsite training/support,remote training,application design,and other consulting services;(iii)support of an operating system,hardware,or support outside of BSA’snormal business hours;(iv)support or support time due to a cause external to the BSA Software Products adversely affecting their operability or serviceability ,which shall include,but not be limited to,water,fire,lightning,other natural calamities,misuse,abuse,or neglect;(v)repair of the BSASoftware Products modified in any way other than modifications made by BSAor its authorized agents;and (vi)support of any other third-party vendors'software,such as operating system software,network software,database managers,word processers,etc.All such excluded Maintenance and Support Services performed by BSA at Customer's request shall be invoiced to Customer on a time and materials basis,plus reasonable expenses associated therewith. 15.3.Notwithstanding anything to the contrary,Customer shall provide prompt notice of any Errors discovered by Customer,or othen/vise brought to the attention of Customer.Proper notice may include,without limitation, prompt telephonic and written (either via e—mailor postal mail)notice to BSA of any purported Error.I frequestedbyBSA,Customer agrees to provide written documentation of Errors to substantiate those Errors and to otherwise assist BSA in the detection and correction of said Errors.BSA will use its commerciall yreasonablejudgmenttodetermineifanErrorexists,and the severity of the Error. 15.4.Customer acknowledges and agrees that BSA and product vendors may require online access to the BS ASoftwareProductinorderforBSAtoproVideMaintenanceandSupportServiceshereunder.Accordingly ,Customer shall provide a high—speedinternet connection to facilitate BSA's remote access to the BSASoftware Products.BSA shall provide remote connection software,which may require installation of a software component on a workstation or sewer computer SECTION D —THIRD PARTY PRODUCTS 16.Third Party Products. 16.1.BSA will sell,deliver and install onsite any hardware products not produced by BSA("Third—PartyHardware“), if purchased by Customer,for the prices set forth in Schedule 1 to Exhibit A,as modified by any subsequent Change Order(s). Agenda Item #8.D. 13 May 2024 Page 163 of 239 16.2.BSAshall not provide any warranty services on Third Party Hardware sold.BSAis not the manufacturer of the Third-Party Products.To the extent applicable,BSAwill grant and pass through to Customer any warranty that BSAmay receive from the supplier of the Third-Party Product(s). SECTION E -GENERAL TERMS AND CONDITIONS 17.BSA Proprietary Information. 17.1. 17.2. 17.3. 17.4. Customer acknowledges that the information associated with or contained within the BSA Software Products and information used in the performance of Professional Services include information relating to BSASoftware Products,BSA's business,and the terms of this Agreement (the “Proprietary Information"). Customer shall maintain in confidence and not disclose Proprietary Information,directly or indirectly,to any third party without BSA's prior written consent.Customer shall safeguard the Proprietary Information to the same extent that it safeguards its own most confidential materials or data,but in no event shall the standard implemented be less than industry standard.Proprietary Information shall be used by Customer solely to fulfill its obligations under this Agreement.Customer shall limit its dissemination of such Proprietary Information to employees within the Customer's business organization who are directly involved with the performance of this Agreement and have a need to use such Proprietary Information.Customer shall be responsible for all disclosures by any person receiving Proprietary Information,by or through it,as if Customer itself disseminated such information. Proprietary Information shall not include any information that:(a)is or becomes publicly known through no wrongful act of breach of any obligation of confidentiality by Customer;(b)was lawfully known to Customer prior to the time it was disclosed to or learned by Customer in connection with this Agreement,provided that such information is not known to Customer solely because of its prior business relationship with BSA;(c)was received by Customer from a third party that is not under an obligation of confidentiality to BSA;or (d)is independently developed by Customer for a party other than BSA without the use of any Proprietary Information.The following circumstances shall not cause Proprietary Information to fall within any of the exceptions (a)through (d)above:(i)a portion of such Proprietary Information is embraced by more general information said to be in the public domain or previously known to,or subsequently disclosed to,the Customer,or (ii)it is a combination derivable from separate sources of public information,none of which discloses the combination itself. If Customer is required,or anticipates that it willbe required,to disclose any Confidential Information pursuant to a 'court order or to a government authority,Customer shall,at its earliest opportunity,provide written notice to BSA so as to give BSA a reasonable opportunity to secure a protective order or take other actions as appropriate.Customer shall at all times cooperate with BSA so as to minimize any disclosure to the extent allowed by applicable law. 18.Limitation on Liability and Damages.BSA'S ENTIRELIABILITYAND RESPONSIBILITYFOR ANYAND ALLCLAIMS ,DAMAGES,OR LOSSESARISINGFROM THE BSA SOFTWARE PRODUCTS(INCLUDINGBUTNOT LIMITEDTO THEI RUSE,OPERATIONAND/ORFAILURETO OPERATE),PROFESSIONALSERVICES,MAINTENANCEAND SUPPORT,ANY THIRD-PARTYPERFORMANCE OR LACK THEREOF,OR OTHERWISE ARISINGOUT OF OR RELATINGTO THIS AGREEMENT,SHALLBEABSOLUTELYLIMITEDIN THE AGGREGATEFOR ALLCLAIMSTO DIRECTDAMAGESNOT IN EXCESSOF THE INITIALSAAS FEESPAID FOR THE FIRSTYEAROF SERVICEOF THE BSA SOFTWARE PRODUCTS PLUS,TO THE EXTENTAPPLICABLE,THE PURCHASEPRICEOF ANY PROFESSIONALSERVICESET FORTH IN THIS AGREEMENTTHAT GIVESRISETO A CLAIM.NOTWITHSTANDINGANY PROVISION CONTAINED HEREIN,BSA SHALLNOT BE LIABLEFOR ANYINDIRECT,CONSEQUENTIAL,SPECIAL,INCIDENTAL,OR CONTINGENT DAMAGES OR EXPENSES,WHETHERIN CONTRACT,TORT (INCLUDING NEGLIGENCE)OR OTHERWISE,ARISING IN ANY WAY Agenda Item #8.D. 13 May 2024 Page 164 of 239 H .. I.I I I.I I I II II 4 II II 'I '.I.. -I I - Im II I z..I _ .I. II II- II I 'I.-"III .-III I I“II “ III :I I = I II I z I II -=..u I J.I I I I I I |‘--\I II _.__.I I.I . I I I |.'II I I III III I I -I II I II II I I z I II I I I .II I n.“— |I :I II I II '- II II I II II I;- I . .I ;:I |u I. I . I I II: II -I I I...- I I II II m I I ”L._:_.7. I I I InI II 19. OUT OF THIS AGREEMENT,BSASOFTWAREPRODUCTS,ANYTHIRD—PARTYPERFORMANCE,OR LACKTHEREOF, OR BSA'S PERFORMANCE,OR LACKTHEREOF,UNDERTHIS AGREEMENT,INCLUDING,WITHOUT LIMITINGTH EGENERALITYOFTHEFOREGOING,LOSSOF REVENUE,PROFIT,OR LOSSOF USE.TO THEEXTENTTHATAPPLICAB LELAWDOESNOTPERMITTHELIMITATIONSSETFORTHHEREIN,THE LIABILITYAND DAMAGESSHALLBE LIMTE DANDRESTRICTEDTOTHEEXTENTPERMITTEDBYLAW. Additional Disclaimer.BSAPROVIDESNO WARRANTYFOR ANY THIRD—PARTYSOFTWAREAND/ORHARDWARE ,EXCEPTAS SET FORTH IN THISAGREEMENT,BSAWILLNOT BE RESPONSIBLEFOR ANY THIRD-PARTYSOFTWARE ,THIRD-PARTYSERVICESAND/ORHARDWARE. Indemnification for Intellectual Property Infringement.If a claim is made or an action is brought alleging that a BSASoftware Product infringes on a US.patent,or any copyright,trademark,trade secret or other proprietary right,BSA will defend Customer against such claim and will pay resulting costs and damages finally awarded, provided that:(a)customer promptly notifies BSA in writing of the claim;(b)BSA has sole control of the defense and all related settlement negotiations;(c)Customer reasonably cooperates in such defense at no expense to BSA ;and (d)Customer remains in compliance with the Agreement and has continued to remain current on payment of SaaS fees.The obligations of BSAunder this Section are conditioned on Customer‘s agreement that if the applicable BSA Software Product,in whole or in part,or the use or operation thereof,becomes,or in the opinion of BSAis likelyto become,the subject of such a claim,BSAmay at its expense and without obligation to do so,either procure the right for the Customer to continue using the BSASoftware Product or,at the option of BSA,replace or modify the same so that it becomes non—infringing(provided such replacement or modification maintains the same material functionality and does not adversely affect Customer's use of the Update as contemplated hereunder).In the event that BSA provides a replacement for Customer,Customer shall cease use of the infringing product immediately upon receiving the replacement.THIS SECTION 20 SETS FORTH THE ENTIRE LIABILITYAND OBLIGATIONOF BSA AND THE SOLE AND EXCLUSIVEREMEDY FOR CUSTOMERFOR ANY DAMAGESARISIN GFROMANYCLAIMORACTIONCOVEREDBYTHISSECTION20. No Intended Third-Party Beneficiaries.This Agreement is entered into solely for the benefit of BSA and Customer.No third party will be deemed a beneficiary of this Agreement,and no third party will have the right to make any claim or assert any right under this Agreement. .Governing Law and Venue.This Agreement shall be governed by,and construed in accordance with,the laws of the state of Michigan,without regard to its choice of law rules.BSA and the Customer agree that the exclusive venue for any legal or equitable action shall be the Courts of the County of Clinton,State of Michigan,or in any court in the United States of America lying in the Western District of Michigan. .Entire Agreement.This Agreement represents the entire agreement of Customer and BSA with respect to the subject matter hereof,and supersedes any prior agreements,understandings,and representations,whether written, oral,expressed,implied,or statutory.Customer hereby acknowledges that in entering into this Agreement,it did not rely on any information not explicitlyset forth in this Agreement. .Contract Term.This initial term of this Agreement extends from the Effective Date of the Agreement until one (1) year from the Activation Date.Upon expiration of the initial term,this Agreement will renew automatically for successive one (1)year terms under the same terms and conditions set forth herein without further documentation being required unless and until either party provides written notice to the other party,at least sixty (60)days prior to the end of the then current term.Customer's right to access or use the BSASoftware Product will terminate at the end of the Agreement. Agenda Item #8.D. 13 May 2024 Page 165 of 239 ''':--II I . 5 I ; |‘II II '.. .I I.“ I I I I u "''''-I I .I _ I I ‘2 H ‘ II I I r;v I I \H I I II '=I II I I I II .. "'I‘' 'II I =II I II II I I . I I I I II I.‘ .I -I I ,I I,-.I I II .I I I : I I z :1 y I I L I ‘ II II 'a.' I. I '-I ~:-. I“H I I .\II I .-II II III II I .ll .I I‘= .I II ,_I II II I I.I. II:I |_I.I. I .. -.I "I '2 I ' I.I I I -... I .M _ .I I =I I .I _ I :-I _.:l .. I .'— I —— __:.___;.: I I ;I I I “‘"I‘I I II 'I II._II _I_I II I ..I ,I I. h “'II I .:- ''-II I I 4 ;I II I z u I H I II :I . 24. 25. 26. 27. 28. 29. Payment Terms.Customer shall pay BSA for all amounts in accordance with this Agreement and Exhibit A. Termination.Without prejudice to other rights and remedies,and except as otherwise provided in this Agreement, either Party may terminate this Agreement as set forth below.Upon termination of this Agreement:(a)Customer shall promptly pay BSA for all fees and expenses that are not subject to a good faith dispute and that are related to the software,products,and/or services received,or expenses BSA has incurred or delivered,prior to the effective date of the termination (b)Customer shall return or destroy,at the direction of BSA,BSA's Proprietary Information in its possession.The termination of this Agreement will not discharge or othen/vise affect any pre— terminationobligationsofeitherPartyexistingunderthisAgreementatthetimeoftermination.Sections 2,4,16 through 18, 21-23,25 -39,and the provisionsof this Agreement which by their nature extend beyond the termination of this Agreement,will survive the termination of the Agreement.No action arising out of this Agreement,regardless of the form of action,may be brought by Customer more than one (1)year after the date the action occurred. 25.1.Termination for Cause?lf Customer believes that BSA has materially breached this Agreement,Customer may terminate this Agreement for Cause in the event BSA does not cure,or create a mutually agreeable plan to address,a material breach of this agreement within thirty (30)days after Notification by Customer.Notice shall be provided in accordance with Section 31,below. 25.2.Force Majeure.Either Party may terminate this Agreement if a Force Majeure event suspends performance of the SaaS Services for a period of forty-five (45)days or greater. 25.3.Lack of Appropriations.If Customer cannot appropriate,or otherwise make available funds sufficient to continue to utilize the SaaS Services,Customer may unilaterally terminate this Agreement with thirty (30)days written notice to BSA.Customer shall not be entitled to a refund,offset,or credit for previously paid,but unused SaaS fees. 25.4.Failure to Pay SaaS Fees.Customer acknowledges that timely payment of SaaS Fees is necessary to maintain continued access to the SaaS Services.In Customer does not make timely payment of SaaS fees,BSA may discontinue the SaaS Services,and deny access to the BSASoftware Products.If such failure to pay is not cured within forty—five(45)days of receiving BSA's notice of intent to terminate,BSAmay terminate this Agreement. 25.5.Convenience.If Customer terminates SaaS Services for convenience,any SaaS fees already paid will not be prorated,and will be retained by BSA. Severability.If any term or provision of this Agreement,or the application thereof,to any extent,is held invalid or unenforceable,the remainder of this Agreement or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable,will not be affected thereby,and each term and provision of this Agreement will be valid and enforced to the fullest extent permitted by law. No Waiver.In the event that any terms or conditions of this Agreement are not strictly enforced by either Party, such nonenforcement will not act as,or be deemed as,a waiver or modification to this Agreement,nor will such nonenforcement prevent either Party from enforcing terms of the Agreement thereafter. Successors and Assigns.This Agreement shall be binding upon the successors,permitted assigns,representatives, and heirs of the Parties hereto.For avoidance of doubt,any expanded use by Customer of the Program,for example, in the event of annexation or desired shared services,shall require the consent of BSA. Force Majeure.”Force Majeure"is defined as an event beyond the reasonable control of a Party,including governmental action,war,riot or civil commotion,fine,natural disaster,epidemic,pandemic,other public health emergency,problematic weather,lack of availability of Customer provided technology,labor disputes,restraints affecting shipping or credit,delay of carriers or any other cause that could not,with reasonable diligence,be Agenda Item #8.D. 13 May 2024 Page 166 of 239 I II .II.I I...I I I »‘...I .I . II I a .‘= II a II 'I I ,. I .I I I '--"''''4 II I I .I II I I I _. _I II I I III I‘I, I I I I I II II I I '‘I ..a I I I --I..IIII I;I I ..I I II I I II : I I II I II t .I I I ,.l I --.v--I —IrI-,-"—I.z -In ---.~.=“ 'II I I II I I ‘1 "II I I I II n :-' _II =I I II I 'II I III II IIIII I I ' I -I I I I.I I .I .-I II I u II .. 30. foreseen,controlled or prevented by the Party.Neither Party shall be liable for delays in performing its obligations under this Agreement to the extent that the delay is caused by Force Majeure. Notice.All notices,requests,demands,and determinations under the Agreement (other than routine operational communications),shall be in writing and shall be deemed duly given:(i)when delivered by hand;(ii)one (1)business day after being given to a nationally recognized overnight delivery service for next—business-day delivery,all fees prepaid;(iii)when sent by confirmed facsimile with a copy sent by another means specified in this provision;or (iv) six (6)calendar days after the day of mailing,when mailed by United States mail,via registered or certified mail, return receipt requested,postage prepaid,and in each case addressed as shall be set forth below.A Party may from time-to-time change its address or designee for notification purposes by giving the other prior written notice of the new address or designee and the date upon which it will become effective. If to BSA: BSA Software 14965 Abbey Lane Bath,Ml 48808 Attn:Contracts Manager Telephone:517—641-8900 lf to Customer: City of Atlantic Beach 800 Seminole Road Atlantic Beach,FL 32233 Telephone:904-247-5800 31. 32. 33. Independent Contractor.This is not an agreement of partnership or employment of BSA or any of BSA's employees by Customer.BSAis an independent contractor for all purposes under this Agreement. Cooperative Procurement.To the maximum extent permitted by applicable law,BSAagrees that this Agreement may be used as a cooperative procurement vehicle by eligiblejurisdictions.BSAreserves the right to negotiate and customize the terms and conditions set forth herein,including but not limited to pricing,to the scope and circumstances fitting to that cooperative procurement. Business License.In the event a local business license is required for BSA to perform the services under this Agreement,Customer agrees to promptly notify and inform BSA of such requirement,as well as to provide BSA with the necessary paperwork and contact information so that BSA can obtain such license in a timely manner. Nondiscrimination.BSA will not discriminate against any person employed,or applying for employment, concerning the performance of BSA’sresponsibilities under this Agreement.This discrimination prohibition will apply to all matters of employment including hiring,tenure,and terms of employment,or otherwise with respect to any matter directly or indirectly relating to employment concerning race,color,religion,national origin,age, sex,sexual orientation,ancestry,disability that does not impact the individual’s ability to perform the duties of a particularjob or position,height,weight,marital status,or political affiliation.BSA will post,where appropriate,all notices related to nondiscrimination as may be required by applicable law. Agenda Item #8.D. 13 May 2024 Page 167 of 239 35.Taxes.Fees for SaaS Services,Professional Services,or any other fees shown in Schedule 1 to Exhibit A do not include any taxes,including,without limitation,any sales,use or excise tax.Customer shall be responsible for all taxes,exclusive of taxes on BSA's net income,arising out of this Agreement.If Customer is not validly tax-exempt, and BSA is required to remit taxes on customer's behalf,Customer agrees to reimburse BSAfor any taxes by BSA. 36.Contract Documents and Order of Precedence.The text of this Agreement without any Exhibits and Schedules shall control over any inconsistent text in any of the Exhibitsor Schedules.ThisAgreement includes the following Exhibits and Schedules: ExhibitA —Payment Terms Generally Schedule 1 to EXhibitA—SaaS/lnterface/CustomizationFees Schedule 2 to EXhibitA—ProfessionalService Fees ExhibitB —Annual Service and Hosting Fees Exhibit C —Support Call Process IN WITNESS THEREOF,the Parties hereto have executed this Agreement as of the dates set forth below. CUSTOMER Name:Name: Title: Date: Title: Date: BS8LASOFTWARE,LL Agenda Item #8.D. 13 May 2024 Page 168 of 239 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.24-27 authorizing the City to contract with C &L Landscape,Inc.to provide construction services for the renovationstothe Tide Views Sunset Pier and Walkways SUBMITTED BY:Scott Williams,Public Works Director TODAY’S DATE:May 8,2024 MEETING DATE:May 13,2024 BACKGROUND:The City has identi?ed the renovations to the Tide Views Sunset Pier and Walkways as a priority project as noted in the Capital Improvements Plan.C &L Landscape,Inc. has a current contract with the City of Jacksonville,Contract #SC-O397—22,that the City of Atlantic Beach can piggyback on to complete this project. The project scope of work is to complete the renovations to the Tide Views Sunset Pier and Walkways with Options A and B as listed in the attached proposal.All work will be performed in accordance with the contract documents.The project is located at Tide Views Preserve,l Begonia St.Option A includes the renovations of the wooden walkway from the J EA paved road past the Tide Views pier.Option B includes renovations to the walkway near the restroom area at the parking lot. BUDGET:The price for the project,$317,398.01,can be fully funded from three budgeted projects.The ?rst project,the Sunset Pier Re—DeckingProject (Project PW2339),has a budget of $200,000.The second project,the Levy Road Sidewalk Improvements Project (PW2308),will have $50,000 in funds remaining after completion.The third project,the Dutton Island Re- Decking project (PW2330),has $70,000.00 remaining.This totals $320,000 to fund this project. RECOMMENDATION:Authorize the City to contract with C &L Landscape,Inc.to complete the renovations to the Tide Views Sunset Pier and Walkways with Options A and B in the amount of $317,398.01 and authorize the City Manager to execute the contract. ATTACHMENTS:Resolution 24-27 City of Jacksonville Contract #SC—0397-22 C &L Landscape,Inc.Proposal dated April 29,2024 Map of Tide Views Sunset Pier Main Op 'on with Options A &B Tide Views Sunset Pier Renovations 0 ons Overview REVIEWED BY CITY MANAGER: Agenda Item #8.E. 13 May 2024 Page 169 of 239 I I ..I:II I I II II I I II I.:|.I -I I. .I I I.I .I II -I II .'. _ I ,I I I I .\II . _|I .I III I I II _II .. z:I.'.-'I I I I I I I |r.I I I ..I..I I .I. -.-...I ., II I I _I II ..__I I I I II I |.-_.I I I I I I I I I 'I "IXI II -I I II II _ I I z I I .I I ..II .I -..I = I II II I .I '''' w ‘ II II -»I .I r.I II ..II‘I‘II III-"'I I I I II I;I I .II I 11 .. ».I I II I .I .. I I I I I I II :.-I I ~ _I:I II I 'I I II 'I ' I I II II I II I I II:I I I I _I'-.- u .~.--.I II I RESOLUTION NO.24-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE CITY TO CONTRACT WITH C &L LANDSCAPE, INC.TO PERFORM TIDE VIEWS SUNSET PIER AND WALKWAYS RENOVATIONS;AUTHORIZINGTHE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City of Atlantic Beach has identi?ed the renovations to the Tide Views Sunset Pier and Walkways as a priority project as noted in the Capital Improvements Plan;and WHEREAS,C &L Landscape,Inc.has a current contract with the City of Jacksonville, Contract #SC-O397-22,that the City of Atlantic Beach can piggyback on this contract to complete the Tide Views Sunset Pier and Walkways Renovations project;and WHEREAS,the project scope of work is to complete the renovations to the Sunset Pier, including Option A,which is the renovation of the Walkway from the JEA paved road past the Tide Views pier and Option B,which is the renovation of the Walkway near the restroom area of the parking lot;and WHEREAS,C &L Landscape,Inc.submitted a proposal in the amount of $317,398.01 for the Sunset Pier renovation and Options A and B;and WHEREAS,all work shall be performed in accordance with the Contract Documents;and WHEREAS,the price for the project can be fully funded from three different budgeted projects,including the Sunset Pier Re—Decking Project (PW2339)which has a budget of $200,000.00,and the Levy Road Sidewalk Improvements Project (PW2308),which will have $50,000.00 in funds le?over after completion,and the remaining funds of $70,000.00 from the Dutton Island Re-Decking Project (PW2330);and WHEREAS,the total from the three projects is $320,000.00 which would fund this project. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City of Atlantic Beach to contract with C &L Landscape,Inc.in the amount of $317,398.01 to perform the work for said contract in accordance with the contract speci?cations; Resolution 24-27 for Tide Views Sunset Pier and Walkways Renovations Page 1 of 2 Agenda Item #8.E. 13 May 2024 Page 170 of 239 SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract with C &L Landscape,Inc.and approve a Purchase Order to said vendor in the amount of $317,398.01; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 13thday of May,2024. Donna L.Battle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Resolution 24-27 for Tide Views Sunset Pier and Walkways Renovations Page 2 of 2 Curtis Ford,Mayor Attest: Agenda Item #8.E. 13 May 2024 Page 171 of 239 The Public Works Department has $200,000.in the 2023 —2024 Budget for the re-decking of the Sunset pier.(Job #PW—2339) Piggybacking off the City ofJacksonville Annual Dock Maintenance contract,we had C &L Landscaping come out and give us some prices to re-deck at the Tide View Park. Total for all three areas was:$317,398.01 If we chose to do all of the Tide View pier and both options,we could pull money from the following areas: Creek Restoration Pilot test:(Job #AR-2211)(The DEP will not permit this project)$50,000. Left over money from Dutton Island (Re-decking project)Job #2330 $70,000. The quotes were broken down into three quotes: Tide View pier being the main quote.$158,364.47 We had two option quotes: 0 tion A was the wooden walkway that goes from the JEA paved road,(Past the Tide View pier)to the end of that walkway.$80,094.89 0 tion B was from the restroom area at the parking lot down and around to where the wooden walkway stops.$78,938.65 The only area that would not have new decking is the decking that is on the far North side of the park leading out in the marsh looking at the Salvage yard. Pier Renovations -O tions Overview Agenda Item #8.E. 13 May 2024 Page 172 of 239 ‘muv-?"-~‘I "..rd”‘rmwnr'w‘ 00Emu Xmm COZQO mu%<82:5£15:2me:82BE835m$65 09% xmma8&0 :52 En.Emczm x8 ._<..5950 Agenda Item #8.E.13 May 2024 Page 173 of 239 At. Troy Kruse Project Manager C &L Landscape and Building Inc. Cell:(904)553-7741 Of?ce:(904)353-6620 Fax:(904)355-5985 Email:TroyKruse@yahoo.com Quantity 960 405 170 24 340 Type No line item No line item No line item No line item No line item No line item No line item Item Pricing Description 50 2"x6"x12'Decking 2"x8“x10'Handrail's and side railing 4"x4"x10'Post 3"x12"x12'Top Bar Railing 1"x6"x10'Side railing for Bar 1/2"x10"SST Bolt,Washersand Nutts Boxes SST Screws 3" Dumpsters Proposal MMU‘FU‘LMMMM Unit Price 24.00 13.80 19.85 77.00 9.80 9.45 325.00 950.00 Unit Material mmmmmmww Mark Up 15.18 21.84 84.70 10.78 10.40 357.50 1,045.00 mmmwmwmm Total $ Extended Material Mark Up 23,040.00 6,147.90 3,711.95 254.10 258.72 3,534.30 1,787.50 4,180.00 42,914.47 fmowo?z §’‘22: C &L Landscape,Irrigation &Building P.0.Box.23425,Jacksonville,FL32241 (904)353-6620 4/29/2024 Fax (904)355-5985 Tide View Sunset Main Dock Proposal Quantity Type Description Unit Price Extended Price 1 la Mob.5 250.00 5 250.00 1920 39 Labor to remove all decking,Handrailing,$60.00 S 115,200.00 Post and replace. Replace one Bench and one set of Stairs. Replace 3"x12"Top Bar Railing inside Octagon,plus the side railing.Secure Post. Allhardware to be SST. Side Railing to be changed from 6"to 8", on Main Dock. Haul off all removed materials and dispose.TOTAL 5 115,450.00 5 158,364.47 FHIFNI\LN' (AWECAPE ?iRlGATIUN Agenda Item #8.E. 13 May 2024 Page 174 of 239 C &L Landscape,Irrigation &Building P.O.Box 23425,Jacksonville.FL 32241 (904)353-6620 4/29/2024 Fax (904)355-5985 Tide View Sunset Option A Proposal Quantity Type Description Unit Price Extended Price 1 1a Mob.$250.00 $250.00 960 39 Labor to remove exisitng toe Railing and $60.00 S 57,600.00 Decking.Replace Toe Railing and Decking. Remove and replace a couple sections of Handrailing. Troy Kruse Project Manager C &L Landscape and Building lnc. Cell:(904)568-7741 Office:(904)353-6620 Fax:(904)355-5985 Email:TroyKruse@yahoo.com Quantity 565 116 35 300 Type No line item No line item No line item No line item No line item Description 50 2"x6"x12'Decking 4"x4"x10'Toe Rail 2"x4"x10'Toe RailSpacer SST Box Screws 6"Lages and washers Dumsters mmmmmm Unit Price 24.00 19.85 9.65 325.00 6.85 950.00 Unit Material mmmmm Mark Up 21.84 10.62 357.50 7.54 1,045.00 Total Extended Material mmmmwmw 5 Mark Up 13,560.00 2,532.86 371.53 1,430.00 2,260.50 2,090.00 22,244.89 TOTAL 5 57,850.00 Item Pricing S 80,094.89Proposal 9'“3ka IAVUSCAP HiRl‘ <3 ‘7 f ARE00,9 Agenda Item #8.E. 13 May 2024 Page 175 of 239 ?gmm?d??a:8 C &L Landscape,Irrigation &Building P.O.Box 23425,Jacksonville,FL32241 (904)353-6620 4/29/2024 Fax (904)355-5985 Tide View Sunset Option B Proposal Quantity Type Description Unit Price Extended Price 1 la Mob.5 250.00 $250.00 960 39 Labor to remove Toe Railing and Decking.5 60.00 $57,600.00 Replace Toe Railing and Decking. Haul off all debris. Troy Kruse Project Manager C &L Landscape and Building Inc. Cell:(904)568-7741 Office:(904)353—6620 Fax:(904)355-5985 Email:TroyKruse@yahoo.com Quantity 995 90 30 270 Type No line item No line item No line item No line item No line item No line item Description 2"x6"x8‘Decking 4"x4"x10'Toe Railing 2"x4"x10'Toe Railing Spacer SST Boxes Screws 6"SST Lags and washers Dumpsters Item Pricing “05%wa Unit Price 10.80 19.85 9.65 325.00 6.85 950.00 Unit Material mmmmmw Mark Up 11.88 21.84 10.62 357.50 7.54 1,045.00 Total Extended Material mmmmmm 5 Mark Up 11,820.60 1,965.15 318.45 2,860.00 2,034.45 2,090.00 21,088.65 TOTAL $57,850.00 $78,938.65Proposal FWITATAI LKVXECA [KR]GATIU Agenda Item #8.E. 13 May 2024 Page 176 of 239 APPROVED OTHER ACTION OF AWARDING AUTHORITY DATE DISAPPROVED .——-——-—Kamn-Buwnng Chief Administrative Of?cer J UncierAuthority or: '23-02 GENERAL GOVERNMENTAWARDS COMMITTEE KINDAND BASIS OF CONTRACT:SERVICE CONTRACT-PERIOD OF SERVICE WILL BE FROM OCTOBER 1, 2022 THROUGH SEPTEMBER 30,2023,WITH THREE (3)ONE (1)YEAR RENEWAL OPTIONS AGENCY:PARKS.RECREATION AND COMMUNITYSERVICES BASIS OF AWARD:ALL0R NONE TO THE LOWEST RESPONSIVE,RESPONSIBLE BIDDER NUMBEROF BIDS INVITED:2_5 NUMBERRECEIVED:g OTHER:Q SUMMARY OF BIDS AND RECOMMENDEDACTIONS: Recommend approval to utilize the ?rst of three (3)one (1)year renewal options with C &L Landscape Inc.for the Annual Dock Maintenance.The requested total annual expenditure not-to-exceed $750,000.00.Period of service willbe from October 1,2023 through September 30.2024.The revised total award expenditure not-to-exceed $1,250,000.00. Fundlng Sources:32124.167101565050000962.00000000.00000.0000000 32124.167101.565051.010772.00000000.00000.0000000 To be executed by individual purchase order(s). This award is subject to appropriation by the City in the ?scal year beginning October 1.2023.No funds have been appropriated to date.The City has no obligation for payment and work hereunder is not authorized unless funds are appropriated for the work herein.A written noti?cation will be provided in the event that funds are appropriated. Attachments:Recommendation Memo.Vendor Letter,Previous Award ANALYST:RESPECTFULLY SUBMITTE eua'EN'oLA u IN REEMAN,CHIEF EMENT DIVISION CONCURRENCE BY:D lJose h Director Parks Recreation and Communi Services De artm nt (ALL AWARD ACTIONS SUBJECT TO LAWFULLYAPPROPRIATED FUNDS) ACTION OF GGAC COMMITTEEON RECOMMENDATIONSABOVE MEMBERSA PROVING I MEMBERS DISAPPROVING DATE: SIGNATURE OF AUTHENTICATIO MC; OTHER: SUBJECT:ANNUAL DOCK MAINTENANC OPEN DATE:2022-07-13BID#:86-0397-22 Agenda Item #8.E. 13 May 2024 Page 177 of 239 Jackspnv F? July 25,2023 MEMORANDUM Daryl Joseph,Director Parks.Recreation and Community Services Department 214 N Hogan Street,4“1Floor Jacksonville,FL 32202 (904)255-7903 ONE CITY.ONE www.coj.net T0:Dustin Freeman,Chief Procurement Division F ROMgi/Daryl T.Joseph,Directo: RE:800397-22 Annual Dock Maintenance -l“Renewal The Parks,Recreation and Community Secure Department respectfully recommends approval to utilize the ?rst (1)of three (3)‘one (1)year renewal option,with C &L Landscape,for the period of October 1.2023to September I,2024,in the amount of $750.000.00. -._$1,250.00000AH The total maxnmum not-to-exceed indebtedness of the award Will be W The funding source will be 32124,l6710l .565050.000962.00000000.00000.0000000 32|24.167101.565051.010772.00000000.00000.0000000 The funds will be encumbered by individual purchase orders under the POA—72000-22. If you have questions or need additional information regarding this request,please contact Amy Honey at 255- 7909. Attachment:Award SC-0397-22 Renewal memo DJfah illa,=im'J??KSII[?it Agenda Item #8.E. 13 May 2024 Page 178 of 239 ‘u3% C &L Landscape,Irrigation,&Building P.0.Box 23425 Jacksonville,FL 32241 Phone:904 353‘6620 Fax :904-355-5985 July 2],2023 Thanks, Tana Hamburger Ann:Wendy Jones 904-255-7907 WendyI- l@coi.net Hi Wendy, We would love to renew 860397-22 Annual Dock MaintenanceContract. IAVIN FU 5‘1""- limit“ Agenda Item #8.E. 13 May 2024 Page 179 of 239 DATE 01 21%;, Ohio!AdministraiivoOf?cer -or Linn Cu Under Authority of: ExecutiveOrder No 2019-02 SUBJECT:ANNUALDOCK MAINTENANCE BIO it 800397-22 OPEN DATE:2022-07-13 ????m EVERNMEN!AWARDSCOMMITTEE KINDAND BASIS OF CONTRACT:SERVICE CONTRACT-PERIODOF SERVICEWILLBE FROM OCTOBER 1. 2022 THROUGHSEPTEMBER30.2023.WITH THREE (3)ONE (1)YEARRENEWALOPTIONS AGENCY:PARKS,RECREATIONAND COMMUNITYSERVICES BASIS OF AWARD:ALL OR NONETO THE LOWEST RESPONSIVE.RESPONSIBLEBIDDER NUMBEROF BIDS INVITED:2_§NUMBERRECEIVED:§OTHER:9 ACT ONS- Recommend approval of award to the lowest responsive.responsible bidder c 8.t.LANDSCAPEINC.for the Annual Deck Maintenance.The requested total contract expenditure no to exceed 550000000.Period of service willbe Irom October 1. 2022 through September 30.2023. Funding to be encumbered by account 321 11.167101.565051.000962.00000000000000000000.to be executed by individual purchase order(s). This award is subject to appropriation by the City in the ?scal year beginning October 1.2022.No funds have been appropriated to date.The City has no obligation for payment and work hereunder is not authorized unless mode are appropriated for the work herein.A written noti?cation will be provided in the event that tunds are appropriated Attachments:Recommendation Meme.Bid Tabulation,Terms and Conditions.Speci?cations ANALYST:RESPECTFULLYeueMn'rEo:cRUBENOLAPEASE.HiEF W If PRO EMENTDIVISION CONCURRENCEBY:Jose h ‘r r er r ion d Co uni Services ment (ALL AWARD ACTIONS SUBJECT TO LAWFULLY APPROPRIATEDFUNDS) ACTIONOF GGACCOMMITTEEON RECOMMENDATIONSABOVE MEMBERS Appaowng c3 MEMBERSDISAPPROVING Q DATE:3 /l 2203 4—“OTHER: (#6 ACTION OF AWARO?AUTHORITY APPROVED OTHER SIGNATU RE OF AUTHENTICATIO DISAPPROVED Agenda Item #8.E. 13 May 2024 Page 180 of 239 3 //:20; Chis!AdministrativeOfficer For:Ma or Lenn Cur Under Authority of: Executive Order No:2019-02 ACTION OF AWARDING AUTHORITY APPROVED OTHER GENERAL GOVERNMENTAWARDS COMMITTEE KIND AND BASIS OF CONTRACT:SERVICE CONTRACT —PERIOD OF SERVICE WILLBE FROM OCTOBER 1. 2022 THROUGH SEPTEMBER 30,2023.WITHTHREE (3)ONE (1)YEAR RENEWAL OPTIONS AGENCY:PARKS,RECREATION AND COMMUNITYSERVICES BASIS OF AWARD:ALL OR NONETO THE LOWESTRESPONSIVE,RESPONSIBLE BIDDER NUMBER OF BIDS INVITED:g NUMBER RECEIVED:g OTHER:Q SUMMARYOF BIDS AND RECOMMENDED ACTIONS: Recommend approval of award to the lowest responsive,responsible bidder C &L LANDSCAPE[NC for the Annual Dock Maintenance.The requested total contract expenditure no to exceed $500.000.00.Period of service will be from October 1, 2022 through September 30,2023. Funding to be encumbered by account 321 11167101565051.000962.00000000000003000000.to be executed by individual purchase order(s). This award is subject to appropriation by the City in the ?scal year beginning October 1,2022.No funds have been appropriated to date.The City has no obligation for payment and work hereunder is not authorized unless funds are appropriated for the work herein.A written noti?cation will be provided in the event that funds are appropriated. Attachments:Recommendation Memo.Bid Tabulation.Terms and Conditions,Speci?cations ANALYST:RESPECTFULLY SUBMITTED: RUBEN OLA PEASE.CHIEF PRO REMENTDIVISION CONCURRENCE BY:Da lJose h Director Parks Recreation and Communi Services De a ment (ALL AWARD ACTIONSSUBJECT TO LAWFULLY APPROPRIATED FUNDS) ACTION OF GGAC COMMITTEEON RECOMMENDATIONSABOVE MEMBERS APPROVING MEMBERS DiSAPPROVING DATE: SIGNATURE OF AUTHENTICATIO .2026: (#6 DISAPPROVED OTHER: SUBJECT:ANNUAL DOCK MAINTENANC OPEN DATE:2022-07-13BID#:80-0397-22 Agenda Item #8.E. 13 May 2024 Page 181 of 239 city”,J?skg?m??mmHarm Your assistance in concurring with this recommendation for the respective award would be appreciated. If you have questions or need additional information regarding this request.please contact Amy Honey at 255- 7909. Daryl Joseph,Director Parks,Recreation and Community Services Department 214 N Hogan Street,4‘hFloor Jacksonville,FL 32202 (904)255-7903 ONE CITY.ONE www.cojnet JACKSONVILLE. August 4.2022 MEMORANDUM TO:Gregory Pease Chief Procurement Division FROM:JillEnz Chief /f'/J”L4 Natural and MarineRtesources l FIE:50-0397-22 AnnualDeckMainZnanc e- Award Recommendation In response to the solicnation for bids for Annual Dock Maintenance.the Procurement Division received responses from three (3)bids and forwarded the results to the Parks.Recreation and Community Services Department to reVIew for a recommendation of award. Amount Harbor Marine Dock Co.lnc $5730290.00 ,?aaszmygcgga?gmpa?$461,495-88 c g L bandscape Inc _$127 375.00 After reviewing the bid,Parks,Recreation and Community Services Department reSpecttully recommends the award be given to lowest bidder C a L Landscape.Inc. The total not-to exceed maxrmum indebtedness will be $500,000.00 The funding source willbe: 32 111-167101—56505 1-000962-00000000-00000-0000000 -$0.01 Attachment:Bid Tab J E/ah Vgndor__ Jacksonville,I?l‘ Agenda Item #8.E. 13 May 2024 Page 182 of 239 "mmhoz =02an chug—...O.51....200 mno?nam >¢m>3mn hum—.5zO_k<._:m<._.Em :05moEm:05main w><nm 955mfE:93an.2.52 865538.94.9.2,”»“$3.5335.2 azéu .....9.3 2: 822$a88o2ba3mmv5v354F muz<zwmzn<s:Monwgzzg‘F .5245.2..25..to 205.5me ENE 54.a.use..5223 “.3585 momma “328$.an o.v4..voo«.55 3.5 oz 5 3233..3.as ass...62 5hr00o.v <40 zmmax Fm>4¢z<am.AllAv»«440 $0.».60%«may.vlmo ”no".2 22.“mean 29.0 199+00QVOO NN.hmno.Om “.02 En oo4..o uoz<zm=.2_<s_goon .2325 "NE "min—u... Agenda Item #8.E.13 May 2024 Page 183 of 239 TERMS AND CONDITIONS ANNUAL DOCK MAINTENANCE SCOPE The information Technologies Division of the City of Jacksonville,Florida is currently accepting bids to obtain source(s)of supply for the items as outlined in the bid documents provided.The purpose of this bid invitation is to obtain information about your?rm and its ability to providethese item(s)i service(s)and to obtain pricing commitments for ANNUAL DOCK MAINTENANCE,as listed in the bid documents. AWARD Award will be ALL 0R NONE to the lowest responsive,responsible bidder grand total amount.Bidders must bid on all items to be considered for award.ALL awards are subject to the availability of funds. TERM OF AGREEMENT The term of this agreement will be from October 1,2022 through September 30,2023,with three (3)one (1)year renewal options.RenewalOptions may be exercised at the discretion of the City based on supplier performance and adherence to the terms and condition set forth in the bid documents. MINIMUM RE UIREMENTS Bidders should submit or comply with the following requirements;failure to submit any of these requirements may be grounds for rejection: a.Contractor must provide three (3)references in which the contractor has provided marine construction work within the past two (2)years b.Contractor must a have a current State of Florida issued Marine Contractor license,General Contractor License and/or a building Contractor license.A current copy must be submitted with proposal.e c.Contractor shall provide proof of applicable local business license. PRE~BID CONFERENCE Mandatory Pre-Bid meeting will be held on June 30,2022,at 3:00 pm,Room 825,Fish Bowl Conference Room 214 N.Hogan Street,8‘11Floor Room 825,Jacksonville FL,32202. STATE CONTRACTS The City reserves the right to utilize contracts established by the State of Florida and or other governmental agencies for item(s).’service(s)covered under this bid.The city reserves the right to cancel this contract in whole or in part for such item(s)r'service(s). UANTITIES Quantitiesindicated re?ect the estimated quantities to be purchased throughout the contract period and are subject to ?uctuation in accordance with actual requirements.The City reserves the right to add or delete items,or increase the volume of services required,or not to make any purchase against this bid if it so deems necessary at any time during the contract period. #SC— Agenda Item #8.E. 13 May 2024 Page 184 of 239 10. 11. 12. 13. I4. BID #800397-22 DELIVERY The services in the bid documents shall be performed at various city locations throughout the City of Jacksonville,Duval County,Florida. ESCALATION/DE-ESCALATION All pricing submitted shall remain ?rm for the initial term period.Upon renewal (if applicable),a supplier may submit in writing a request for price escalation/de-escalationfor the percentage of change as listed in the Consumer Pricing Index (CPI)and/or documentation notifying of an industry wide increase.The City reserves the right to decline any price increase request. PRICES All unit prices shall include material,installation,labor,storage,freight,delivery,handling charges, disposal of damaged items (to include wood and concrete)and any other items to complete the servicesx'tasklisted on the Speci?cations and Bid Proposal Form.Extended total will be calculated by multiplying unit cost price by listed approximatequantity.Extended total base bid will be calculated by adding all extended total prices together.In case of error(s),unit cost prices will govern. PICK UP AND RETURNS The City reserves the right to return an order in whole or in part if the merchandiseis not in compliance with the bid speci?cations.The City or its agencies will determine compliance with bid speci?cations. Pick up and returns will be made within 48 hours of noti?cation at no charge to the City or its agencies. COMPLIANCE WITH SPECIFICATIONS The bidder,by af?xing their signature to the bid form submitted,agrees to provide item(s)t‘service(s)in accordance with the bid documents provided.Bid only a single offering for each bid item.Multiple offerings,alternates (unless stated)and or stipulations may be cause for bid rejection.Bid only on forms provided herein unless otherwise stated.Bid submissions shall be in ink or typewritten.All corrections must be initialed. INVOICING Invoices will be issued once suppliesfservices are delivered and-"orrendered to the City of Jacksonville or its agencies.At a minimum,invoices must include:purchase order number or contract number,item number and description,date of shipment,quantity ordered and shipped,unit prices,unit of measure,and extended totals.Payment terms are Net 30 days.All original invoices shall be submitted through the City of Jacksonville lCloud procurement system or to:City of Jacksonville,General Accounting Division,l 17 West Duval Street,Suite 375,Jacksonville,Florida 32202. INSURANCE/INDEMNIFICATION Each supplier shall maintain,for the entire term of this bid,current insurance coverage as stated in the bid documents.All insurance certi?cates shall list the City of Jacksonville as an additional insured.Bid number should be listed on certi?cate.The awarded bidder is required to submit their insurance certi?cate within ten (10)days after notice of award. Agenda Item #8.E. 13 May 2024 Page 185 of 239 15. 16. BID #SC-0397-22 REPORTING The City may request,during the term of this bid,reports including but not limited to;usage,pricing,and delivery.Suppliers will be required to provide reports requested in hard copy and electronic format as required. SUPPLIER ACCESSIBILITY The City or its representative must be able to contact,during normalbusiness hours,by telephone or email any supplier providing goods or services to the City or its agencies.Any supplier accessibility requirements outlined in the speci?cations supersede this section. 2' Agenda Item #8.E. 13 May 2024 Page 186 of 239 BID #SC-0397-22 SPECIFICATIONS ANNUAL DOCK MAINTENANCE 1-WES Contractor to provide for the grand total amount to include the repair,restoring and/or replacing docksfdock components (stationary or ?oating);ramps/boardwalks.-'handrails(walk and boat); piling/piling components (wood,concrete or sheet);excavation,scouring,dredging,?lling,carpentry and concrete work as directed.Work requires furnishing all labor,material,tools,supplies,equipment,ladders, hoisting,scaffolding,barges,boats,trucks,fuel,trash disposal,cleanup,freight accessories,etc.to safely accomplish in a workmanlikemannerall work requested. Quantitieslisted are not absolute.Work requirements will be determined by ?eld requirements.Unit prices will determine work order values.All Whalers,cover boards,fender boards,handrails and decking shall be pressure treated .60 lumber and pilings shall be pressure treated 2.5 lumber unless otherwise speci?ed. The work may also include temporary barriers,signage,false work,clean-up to perform additional required work.The contractor may be required to mobilize and retrieve,Secure,remove or dispose of any dock or debris that has become dislodged from its anchoring and is ?oat within the lake,river,wetland, waterway and ocean if so directed. All work must comply with City of Jacksonville Engineering Design Standards,Florida Building Code and 2010 ADA Standards for AccessibleDesign. Any work order repair exceeding the de?nition of the itemized unit prices deemed necessary to complete or facilitate completing a work element not described shall be paid the two (2)man crew“hourly rate plus any materialM utilized at supplier invoice cost plus a mark—upof (bid amount,but not more than 10%). The hourly rate plus material will be paid according to the hourly rate and the materialcost plus mark-up and additionally any specialized equipment rental or sublet work and approved disposal hauling and fees, permit fees,regulatory applications will be marked up [0%for Contractor profit and overhead. *All work to be accomplishedminimally with a two (2)man work crew (one person ofthe crew mus!be capable as a working supervisor)on a per hour rate including materials,transportation,taxes,insurance, overheada'pro?t,tools and equipment.Hourly rate should be bid based on work being undetermined requiring site visit-"inspection,suggested remedy,application and performance. Hourly rate:May be considered to any requested work (dock,ramp,boardwalk,gangway,pier,structure), surveysr'reports of existing conditions,obtaining permits,exploration,cleaning and disposal of debris, spills,environmental cleanup,vegetation eradication,silt removal,dredging,revetment work,welding, rigging/hoisting.~"driving,demolition,disposal,movingi’disposal of abandoned vessel,retrievals from water,drainage,dewatering,diving ,excavation/frll.-"limerocklconcrete.-’rip-rap.-’?lterscreen,testing, sampling,video,temporary protection/sand bagging,scouring and barriers with mark up as applicable for materials or specialized equipment usage.(Does not include payment for estimateslproposals) MlVIaterials:Contractor to provide all new materials,sheet metal,trim,bolts,cables,lumber,accessories, concrete,docks,ramps,paint or coatings,specialty items,fasteners,accessories,bumpers,cleats,safety treads,signs,buoys lights,?ags,signals,piling,etc. Audit Provisions:The nature of awards made under this bid is such that City Ordinance No.179.]l2 may be applicable.The general concept of the referenced ordinance provides the City Council Auditor access 28 Agenda Item #8.E. 13 May 2024 Page 187 of 239 -.-I'-I—'. -.——-'—--'Iul-I-'—-I-—I..I.I.-I.I_II._I.I.1-.I_ _--.-r._|..r--._I.F.._.-__._....__-. I'IJ'II -IrI -..__.-I.a_..I.__IlI LT.H—'u-—ll-—I—J——- FI—. ._."__.-_.I_..._--.I_.r-...;I1,._...l._ _ u'I-I'J'ull--.I III.—-I'II-II.-er-I-ll-I.-I.-.-—II--.l -r H..I.J.I——I.r—I=J_I.I-I-.I.I.I.I.I.rr.-.I llLIlI—F-III'. —I'--.-I-p1...-'—-'I-.——I—I-—.—-i-'-I—-J—.Fw I—'f I—I-Il-I-I I....I -I.In...I_I.I.I...-I-I.-.u-I-I-Iu-II—II-F-I-uulul-.l-.lI —I-I-I-'- -II .-.l-I -I-I-F I-.I .l.-I .--II..I.l-I I1 1-.Ir.I-.I -I.I. “MIL-I...I_I.I._IJ._-.-.I.F.I.I.II...III_IJ.II_..I-.I. .-__-.I___I_F-"J....__-la—-—.- 'II—I?—‘J-Hf.-I-Iu-n-i‘"-I-'IHI-—-J"iI--I I -II——I-u'—i u-H-I—IJI-I-El-I-i'l Il-Il?Illul—FI—I .—....I.-.I;_......-_l..I._.._I...I_._..._ 'I-‘lI-IIH—r.l.-.-I'I:.-IlrI--I_ll-"l— I--—--Jul ‘F-I_?-l—I—Il—In I'M-JI-Il-—I-I ._...i-_l..I?_l.-_...|I.-1—...“—I—...I.——. .fI-I'llI-I'l'l -Ir -II.I.I-I-fI'lll'l'Ifu"HJ—h-r-I- II—I—I-I'I-IJ—?-I-I—II-l'I-In-?'l-I-?lu'q-l'l-‘f'l'lu-l'I-f in- 1...:—1.._u.-_.—.J-Iu'-_.-I.--'—I-I.-—I--'1.—.--_I.._-_. n-_I_IrIr—I.I.I.aIu—..-.III.I.-.-I-uls.-I.-I II.-II.H.-. .II..-.I.I_-.,__.L...I. -.-l LIT-J'--'--_l'alr.--I--I 'IIII -I--u-_|.._I.-II.I_-.II-__I.-I.I.-.I_u'l—I-l-‘I'II-I-n-.IIu-._I-I-_I.I.I_-...-.u .-II-a...'—I—“-I-—l—'h--a'—' -I-I—I-.I.-I uu—J-IIl—‘II-III-I—I-I—I-—I-I..—-—I'Il -'-HI I—'I..I anr._._n_I...._:._n....l._n_ I.II.'I I-II.III I -I u-IrI-II I rI.I-I--!I--r-r.l—-'I"l' II.I_..J._.J._(.I.III...I.I_I.l.--_I.I-run-Ala I.--I .-I I—n...._=_I..J__._I...__-I .._I.I_..h—f—I—l -'.l--._..I_._.._-_“_........,....._I...Illi -—l—- an“.I..III.-Il-I.JI.r-_-u--.-.r-Il-I' ._..I._.I._rI-I..-_I_-“u @I-I-Iu—-_I.._I_fll"--I-rI-II—I-I-rul.-I-?-:I-I-'-I--"—I—-'--I- i- BID #SC-0397-22 to records of the contractor(s)as relates to prices charged for labor,materials,etc.under the contract resulting from this bid.A copy of this ordinance is posted on the Purchasing Division Bulletin Board for local vendor interest. The workmen afier arriving at the site making the repair shall walk the immediate area and report any potential problem to Parks,Recreation and Community Services Department via phone,fax or E—mailand if minor and given direction to proceed to execute the repair to match.(Minor being less than four (4) hours work).Submit attached withinvoices,a detailed report providing Name of Park,address,site of work location on the property,copies of supplier invoices and any recommended additional repairs observed needed on the site. Repairs:The primary purchase of this bid is to provide a competitive source of service for repairsand emergency repairs. The City is de?ning repairs as a necessary or an emergency to protect City assets to original functional use.Emergency is de?ned as a sudden occurrence of a serious and urgent nature that endangers health, equipment/supplies,safety,and/or the structure and demands immediate action. Purchase orders may include cleanup or compatible work related to the repair work or alteration for repairs or emergency without obtaining competitive quotation when the City’s anticipates such repairs not to exceed $50,000.00.The City reserves the right to obtain additionalquotations for any emergency or urgent repair outside this agreement or piggyback other government agencies exist agreements. The Contractor shall,upon request,visit the site with the City’s representative or under their instruction, to determine the needs and provide an itemized list of repairs with unit prices from this bid award and a schedule to complete the scope.Invoices must correlate back to the purchase order.Work shall not exceed the purchase order amount including any contingency except with an agreed upon executed change order. Repairs shall begin within two (2)weeks of PO issued and be completed within sixty (60)days,except with an agreed upon extension. Mobilization:The Contractor shall provide a schedule upon determination of a scope of work and work within that schedule and update unforeseen changes. The Contractor must provide an after-hour emergency number to reSpond to any stomt-related damage and capable to mobilize within four (4)hours after noti?cation or sooner depending on the situation.A named contact person and phone number and fax must be kept current for both non—emergency and emergency calls. Contractor shall be prepared to secure the emergency to as safe a condition as possible upon arriVal. Parks,Recreation and CommunityServices Department considers the integrity of maintainingits facilities in a safe condition.Work orderswill not be issued to the contractor who at the discretion of the Park sRecreationandCommunityServicesDepartmenthasfailedtotimelyrespond.It expects the work to be performed in a workmanlike manner and be consistent with manufacturers recommended practices.All work is to be done in an orderly,courteous,safe manner using new materials and leaving the site clean. All debris generated from the work items shall be disposed in an approved land?ll. Calls placed after 5:00 pm (EST)or on weekends will be paid at l 112the hourly rate.Overtime will not be paid if work starts before 5:00 pm (EST)Monday through Friday and extends beyond that time. 29 Agenda Item #8.E. 13 May 2024 Page 188 of 239 1.:II..rI-I I-IlI—Ill‘“annular-I.-I'I-'-I..-l.-.-'l'l'l —|---I--r- ._u.i:..I—I....—'!.I-|l-J—I-I—I--I 'lIl-l III-IIII-w—I 'fI_""""-l'l—1'"-..H;H_II.I..-_-.-..J._I.HI.-.|.I..-.|_llrlWFPEFF—ml—II—I—I—I—r..l-—lI-'- mm.-. BID #SC— 0397-22OvertimewillbepaidonCityholidaysforemergencyworkonly.Work started before a holiday and extending into a holiday or weekend will be a regular hourly rate. Repairs shall provide a minimum six (6)month guarantee without a charge for callbacks. All work shall be performed in a safe manner with respect to park occupants,boater’s (boatsftrailersftrucks),visitors,and vendor employees.Contractors must comply with all current OSHA requirementsas applicableto service performed. 30 Agenda Item #8.E. 13 May 2024 Page 189 of 239 .,/V- \’\ hp“? ITEM NO. 18 1b BID PROPOSAL FORM ANNUAL DOCK MAINTENANCE ESCRIP‘I'ION Mobilization By Lend: Mobilizationfee to 'a speci?c repair or project.Move n manpower to a site.Only one such fee shall be authorized for each speci?c proiect. No .E Mobilization By Water: Mobilizationlee to begt speci?c repair or project.Move and manpower to e site.Only one such fee shall be authorized for each speci?c project.Does not include a barge N0 SUBSTITUTE Internal guides for 14"square plunge: Furnish materials and labor to measure.labricate and replace 3' x 3"x 3/8"angle.hot dipped.galvanized steel inverted intemal pile guides with UHMWPE.UVstabilizedwear blocks to match existing.lnlemai guides [or 14'square pilings. NO SUBSTITUTE Internal guides for 18"square pillage: Fumieh materials and labor to measure.fabricate and replace 3' x 3"x 3/8”angle.hot dipped.galvanized steel inverted internal pile guides with UHMWPE.UVstabilizedweer blocks to match existing.Internal guides for 18’square pillngs. NO SUBSTITUTE Side guides for 14"square pilings: Furnish materials and labor to measure.fabricate and replace 3' x 3'x 1/4“angle.hot dipped.galvanized steel side mounted pile guides with UHMWPE.UV stabilized reiterate match existing. Side guides for 14"square pilings.N0 SUBSTITUTE Side gutdsl for 18"square plilnge: Furnish materials and labor to measure.fabricate and replace 3" x 3'x 1/4”angle.hot dipped.galvanized steel side mounted pile guides with UHMWPE.UVstabilizedrollersto match existing. Side guides for 18‘square plilnge.NO SUBSTITUTE 48”):48".3"!3")!114"angle triangle comer frames wle pile guide rollera: Furnish materials and labor to measure,fabricate and replacean48",3'):3':114'angle.hot dipped galvanized steel triangle comer frames without pile guide rollers.with Va"lhlclt starboard ?ller panel. NO SUBSTITUTE 48":48".3":3":3ft!"angle triangle corner frames wlo pile guide rollers: Furnish materials and labor to measure,fabricate and replace 48"x 48'.3'x 3'x 318'angle,hot dipped galvanized steel triangle comer lrames without pile guide rollers.with ‘A’thick starboard tiller panel. NO SUBSTITUTE BID ii 800397-22 eaten mm mm PRICE EXTENDED 15 10 10 10 E EA EA EA EA TOTAL 3950 $150 Mto 450 v H050 3 £ 21500 Moo $9,000 $350 $°6,6OO Mace $5.900 was $3,030 $165 33, 0510 31 Agenda Item #8.E. 13 May 2024 Page 190 of 239 10 11 12a 12b 13a 13b 14 15 15 ?“ —--.— Brp #300397-22 EXTENDED TOTAL _1 Ah ..AA “T APPROXoascnrprronIon'urtrr urrrrPRICE 48"):48".3":3"rt 3/"angle triangle comer frames with pile guide rollers: Furnish materials and labor to measure.fabricate and replace 48"x 48'.3'x 3“x 3/8'angle.hot dipped galvanized steel triangle 4 EA $corner frames with plle guide rollers to match existing.with 112'1thickstarboard?ller panel.iN0SUBSTITUTE 30"x 22".6"“!x t!"thick "T"plates: Furnish materials and labor to measure,fabricate and replace $double (top and bottom)30'x 22".6"wlde x 1/4'thick hot dipped galvanized steel '1‘plates withhot dipped galvanized through 4 EA 5 ‘50 W) bolls. NO SUBSTITUTE 30”:6”W x SIB”thick flat plates: Furnish materials and labor to measure,fabricate and replace double (top and bottom)30’x 22'.B'wide x 3/8”thickhot dipped galvanized steel ?at plates with hot dipped galvanized through 4 EA 4’5”5 ¢MOObolls. NO SUBSTITUTE Clean and eurlece prepare internal pile guide frames: Furnish materials and labor to clean and surface prepare internal pile guide frames for two (2)coats ol cold tar epoxy.Total DFTto 12 EA $6 $(‘20beaminimumof20mils. N0 SUBSTTTUTE Measure.fabricate and replace pile guide frames:Furnish materials and labor to measure.fabricate and replace individual guide weer pads.Wear pads to be UHMWPE.UVstabilized of 12 EA $H0 ‘§U‘460similarsizetomatchexisting(3'x Mr 2"or 4 'A'x 7’x 1/2“). NO SUBSTITUTE Wear Pad Bracket Assembly.NO SUBSTITUTE 12 Measure.fabricate and replace pile guide rollers: Fumleh materials and labor to measure.fabricate and replace individualpile guide rollers.Rollers to be UHMWPE.UV stabilized of similar size to match existing (26116"diameter x 5"10 EA $50 $500or3-114'diameterx 5")including a 114'diameter x 8'hot dipped galvanized steel shaft. N0 SUBSTITUTE Guide Rotten Assembly.N0 SUBSTITUTE 10 EA ‘3'15 $'1'50 Tighten through bolts wide no new hardware: Fumlsh labor only to tighten existing through belts with no new whardware.regardless of length.200 EA t 01 $4 NO SUBSTITUTE Replace washers and hate for 3/4"diameter through bolts: Fumiahmaterials and labor to supply and replace hot dipped galvanized washers and nuts for existing 3/4"diameter through 50 EA $3 $I50bolts.regardless at length. NO SUBSTITUTE , Replace 3M"diameter through bolts: Furnish material and labor to supply and replace hot dipped galvanized 3/4‘diameter through bolts,washers and nuts for EA $T]0 1t3'500lengths.6'-12’ NO SUBSTITUTE 32 w W— Agenda Item #8.E. 13 May 2024 Page 191 of 239 ITEM NO. 17 1B 19 20 21 22 23 24 25 26 27 DESCRIPTION Replace 3/4”diameter through bolts: Furnish materialand labor to replace 314"diameter belts with equivalent stainless steel Inductee cables with threaded end with stainless steel nuts and washers.6'—12' NO SUBSTITUTE Replace washers and nuts tor 3/4"diameter through bone: Furnish materials and labor to supply and replace stainless steel washers and nuts for existing 314'diameter through bolts, regardless of length. NO SUBSTITUTE Remove and replace 3 x 8 x 20’Whalers: Furnish material and labor to removeand replace pro-drilled inner andlor outer whalers on dock edge (attached with existing through bolls). NO SUBSTITUTE Remove and replace 3 x 8 x 20'whetere: Furnishmaterial and labor to removeand replace pre-dn‘lled outer whaiers on dock edge (attached with existing through bolts) NO SUBSTITUTE Remove and replace 3 x 14 a 20'whalere: Furnish material and labor to removeand replace pro—drilled outer Whalerson deck edge (attached with existing through bolts) NO SUBSTITUTE Remove and replace e x 14 x 20'wholere: Furnish materialand labor to remove and replace pro-drilled inner whalers on dock edge (attached with existing through bolts) NO SUBSTITUTE Remove and replace 4 x 10 ll 20'Whalers: Furnish material and labor to remove and replace pro-drilled inner and/or outer Whalers on dock edge (attached with existing through bolts). NO SUBSTITUTE Remove and replace 4 x 12 x 20’Whalers: Furnish material and labor to removeand replace pro-drilled inner andlor outer Whalers on dock edge (attached with existing through bolts). NO SUBSTITUTE Remove and replace wood cover boards 2 x e x 20':Furnish material and labor to remove and replace wood cover boards pro-drilled for through bolts holes attached with 8.8.ring shank nails 2 x 8's. NO SUBSTITUTE Remove and replace wood cover boards 2 x 10 x 20':Furnish material and labor to remove and replace wood cover boards pro-drilled for through bolts holes attached with 5.5.ring shank nails 2 it 10's. NO SUBSTITUTE Remove and replace wood cover boards 2 x 12 x 20':Fumish material and labor to removeand replace wood cover boards pro-drilled for through bolts holes attached with 8.8.ring shank nails 2 x 12's. NO SUBSTITUTE 0% APPROX. QTY 20 20 L/ UNIT UNITPRICE EA Mo 3 e5 ?$kn EA $300 a $390 a $160 a $215 a $309 EA fria‘?) a $1q5 BID #SC-0397- 22EXTENDED TOTAL atlpoo $100 $1,000 $1,000 elglso $3.150 M3315 {31.500 l.eaa t??O $t?6 33 Agenda Item #8.E. 13 May 2024 Page 192 of 239 ITEM NO. 28 30 31 32 33 35 36 37 0W BID #800397-22 APPROX.EXTENDEDDESCRlPTlONCITYUNITUNITPRICETOTAL Remove and replace wood cover boards 2 x 14 x 20':Furnish material and labor lo removeand replace wood cover boards $pro-drilled for through bolts holes attached with 8.8.ring shank 5 EAnails2it14's.qo ¢L‘50 NO SUBSTITUTE Remove and replace fender boards 1 x 12:12'not drilled: Furnish material and labor to removeand replace UHMWlender boards attached with 3/8"t?ameter x 5'8.8.log screws.set 0C )below surface by counter boring holes,1 x 12's not drilledfor 10 EA $50 5 through bolt holes. NO SUBSTITUTE Remove and replace lender boards 1 x 12x 12'pro-drilled: Furnish material and labor to remove and replace UHMWlender boards attached with 3/8—diameter x 5~3,5.leg screws,set 5 EA $SO 5$50belowsurlecebycounterboringholes.1 it 12’s pro-drilled for lllrough boll holes. N0 SUBSTITUTE Remove and replace 1 x 12 x 12'prey cover hoards:Furnish material and labor to remove and replace 1 x 12 HDPEgrey 5wcoverboardsattachedwith5.5.log screws similarlo existing at 10 EA $50 stheLanding. NO SUBSTITUTE Remove and replace 10”Bellinpham Marine Almap "S" chat-e: Furnish malarial labor Io removeand replace Ballinghem Marine $Almag 'S‘cleats.through bolted with hel dipped galvanized steel 5 EA 70 .950 bolts.10'Almag “S“cleats. NO SUBSTITUTE Remove and replace 15"Belllnpham MarineAlmeg "S" cleals: Furnish material labor to removeand replace BellinghamMarine 5 EA $1w ?x)Almeg 'S"cleats.through bolted wilh hot dipped galvanized steel bolts,15'Almeg 'S"cleats. N0 SUBSTITUTE Remotre and replace 1:”square plastic pile cape:Furnish material and labor to remove and replace plastic pile caps anchored with 3M 5200 adhesive onto concrete pile.12"square 10 EA $qO (DOplasticsquarecap. NO SUBSTITUTE Remove and replace 14"square plastic pile cape:Furnish material and labor lo remove and replace plastic pile caps anchored with 3M 5200 adhesive onto concrete pile.14'square 6 EA §[00 3 kmplasticsquarecap. N0 SUBSTITUTE Remove and replace 1 8"flberglns pyramid plle cap (Landing): Furnish materialand labor to remove and replace plastic pile (1:)caps anchored with 3M 5200 adhesive onto cencrete piles.18"3 EA $‘3)I!<9 ?berglass pyramid cap (Landing). NO SUBSTITUTE Remova and replace 24"square plastic plle caps.Furnish material and labor to remove and replace plastic pile caps anchored with 3M 5200 adhesive onto concrete piles.24'8 EA §”,0 i I 3°60?berglass pyramid cap (Landing).I NO SUBSTITUTE 34 Agenda Item #8.E. 13 May 2024 Page 193 of 239 ITEM NO. 383 38b 39 4O 41 42 43 44 45 4s 47 DESCRIPTION OW Remove and replace: Fumlsh material and labor to remove and replace 16 gauge copper sheet pile caps anchored with 5.5.rang shank nails or 10 wood piles,10" N0 SUBSTITUTE Remove and replace: Fumlsh material and labor to remove and replace 16 gauge copper sheet pile cape anchored with 8.5.rang shank nails of 10 wood piles.12" N0 SUBSTITUTE Hourly labor rate for miscellaneous work: Furnish labor at an hourly rate to do repair and maintenance such as reattach loose tender and suriace boards.adjust and 180raatlechgangways.misc related items as directed.attach signs provided by the City.etc. N0 SUBSTITUTE Fumlsh material and labor to install doc-Walkway:P1250 6"to 8"piling,P.T.2 x 6 decking and P.T.2 x 8 headers and stringers.Allfasteners aha!be hot dipped galvanized and SST 100 deck screws. NO SUBSTITUTE Remove and replace 2"xl"x12'Toe Rail. Furnish material and labor to remove and replace.100 N0 SUBSTITUTE Remove and replace Pressure Treated. 060 2 x 4 x 16‘handrails.Furnishmaterial and labor to remove 160andreplace. NO SUBSTITUTE Remove and replace Pressure Treated. 080 2 x 6 x 16‘.Remove replace 2 x 5 sloped top handrail. Furnish material and labor to remove and replace. No SUBSTITUTE Remove and replace 6"x 12"x 20'whalera: Furnish malarial and labor to remove and replace pro-drilled inner and/or outer Whalerson dock edge (attached with existing 10 through bolls). NOSUBSTITUTE Remove and replace 3"x 12"x 20'inside wheters:Fumlsh material and labor to removeand replace pro-drilled inner and/or outer Whalerson deck edge (attached with existing through 10 bolts). NO SUBSTITUTE Remove and replace 2"x 12”x 20'outside Whaler cover Whalers: Fumlsh material and labor to remove and replace pro-drilled inner and/or outer whalere on deck edge (attached with existing through bolts). NO SUBSTITUTE Furnish meterlal and labor to install 2"x8"xl'decklwelkway: PT-A00.25..All fasteners shall be hot dipped galvanized and SST deck screws. NO SUBSTITUTE 160 10 100 ml/ APPROX. BID #800397-22 unrr unrr PRICE EXTENDED EA HR SF SF LF LF EA EA TOTAL egg $250 $30 $600 $1,200 $132,000 $800 $3,000 $36 agar-:0 e (3 $300 35 Agenda Item #8.E. 13 May 2024 Page 194 of 239 ITEM NO. 48 49 50 51 52 53 55 56 APPROX.DESCRIPTION QTY Furntlh material and labor to install 2"x6”x16’dockiwalkmy: PY-ACQ.25.Allfasteners shall be hot dipped galvanized and 100SSTdeckscrews. N0 SUBSTITUTE Furnish material and labor to Install 2":0"x18'decklwallmay: PY-ACQ.25.Alllasteners shall be hot dipped galvanized and 100SSTdeckscrews. N0 SUBSTITUTE Fumhh material and labor to install 2"xe”x12' decldwalkwaymandrollt PT-ACQ.25.Alllasteners shall be hot dipped galvanized and 100SSTdeckscrews. N0 SUBSTITUTE Furnish malarial and later to Install 6"x8":12'Post to Pile.-PT-ACQ.40.All fasteners shall be hot dipped galvanized and 40SSTdeckscrews. NO SUBSTITUTE Furnish material and labor to Install 4"x4"x12'IntormedtatoPost: PT-ACQ.40.Alllastenors shall be hot dipped galvanized and 40SSTdeckscrews. N0 SUBSTITUTE Furnish materlal and laborto install 2"12"x8’Plckot Railing:PT~ACQ.25.Allfasteners shall be hot dipped galvanized and 200SSTdeckscrews. N0 SUBSTITUTE Furnlsh material and labor to install 4'tall 12.5 GaugeGalvanizedSteel,Black Vinyl-Coated Welded wm.2"22“mull: Allfasteners shall be hot dipped galvanized and SST deck 5° screws. NO SUBSTITUTE Furntah materlal and labor to Install buoys.9"Spar Buoy andDecals.[60]SST Chainsfor Buoy system per LF.[1]Salt WaterResistantBungees.[4]Swivels &Shackles for system.and 300 1poundConcreteAnchorsandSSTEyeBolts. NO SUBSTITUTE Furnish material and labor to properly remove and disposeofdebristramriverandmarineemu.100 BID #SC-0397- 22mmmmmosE?'grff" EA 3,09:3 ”€600 2A $5174 2300 EA ml MHOO EA 5 55 fl2.200 a 535 “”00 EA 3 ‘8 $M900 n 3950 $2.500 EA 525300459.800 G DTOTAL: Any materials not listed and utilized,can be billed at supplier invoice cost plus a mark-up of i [Q ,ro,butnotmorethan10%). 36 Agenda Item #8.E. 13 May 2024 Page 195 of 239 FOR CITY OF JACKSONVILLE PROCUREMENT DIVISION MANDATORY PRE-BID CONFERENCE: DATE:June 30,2022 TIME:3:00 pm PLACE:Room 825,Fish Bowl Conference Room 214 N.Hogan Street,8th Floor,Jacksonville,Florida 32202 LENNY CURRY MAYOR BID NO.:SC-O397-22 OPEN DATE:JULY 13,2022 TIME:2:00 P.M. PLACE:1STFLOOR,ED BALL BUILDING,214 N.HOGAN ST., ROOM #110,JACKSONVILLE,FL 32202 ANNUAL DOCK MAINTENANCE PARKS,RECREATION AND COMMUNITY SERVICES DIVISIO GREGORY PEASE CHIEF PROCUREMENT DIVISION SUBMIT ONE (1)ORIGINAL AND ONE (1)COPY ONE CITY.ONE JACKSONVILLE. Agenda Item #8.E. 13 May 2024 Page 196 of 239 BID FORM GENERAL CONDITIONS ................................................................... ................................................................... ............. 1 5 SUPPLEMENTAL CONDITIONS .................................................................... .................................................................. 1 8 CONFLICT OF INTEREST CERTIFICATE ............................................................ ........................................................... 24 TERMS AND CONDITIONS ................................................................. ................................................................. ............ 25 SPECIFICATIONS ................................................................. ................................................................. ............................. 28 BID PROPOSAL FORM .................................................................... .................................................................... .............. 31 PROTEST PROCEDURES .................................................................. .................................................................. .............. 37 DISQUALIFIED/PROBATIONARYVendors List ....................................................... ...................................................... 40 NO BID FORM 41 REQUIRED SUBMITTAL CHECKLIST Si ned Bid Form Bid Pro osal Form Con?ict of Interest Re uirements Listed in S eci?cations Addendums BID #SC—O397 ANNUAL DOCK MAINTENANC EQUALBUSINESS OPPORTUNITY PROGRAM .......................................................2 1 CONTENTS Agenda Item #8.E. 13 May 2024 Page 197 of 239 submission) provide pricing (based on scope of work provided by bidder/proposer) Note:JSEB vendor must A.POLICY Pursuant to Part 6 of Chapter 126,Jacksonville Ordinance Code,the City of Jacksonville encourages the utilization and participation of Jacksonville Small and Emerging Businesses (JSEBs)in its contract awards based upon availability.It is the City’s intent in adopting this program to re?ect the philosophy with regards to enhancing participation of JSEBs in all areas of procurement. Please be advised that,to be counted toward meeting the participation percentage goal de?ned herein,all JSEBs shall be certi?ed by the City in accordance with Part 6 of Chapter 126,Jacksonville Ordinance Code,AT THE TIME OF BIDOPENING. All designations (to include Encouragement)the bidder/proposer must adhere to the following process: 0 The bidder/proposer shall provide interested JSEB’s with timely ( adequate information about the plans,speci?cations,and other such requirements of the bid documents to facilitate a prepared and adequate response/quote. o The bidder/proposer must follow up the initial solicitation with the EBO of?ce. and not a price or percentage “given” by the bidder/proposer. 0 Identify a portion of work available to JSEB’s using the Letter of Intent and attach the Scope of work to he provided for each vendor. o Bidder proposer must call the E30 of?ce to obtain the list of JSEB’S that are ready,willing and able.The JSEB of?ce has 24 hours to provide the requested list of vetted JSEB’s;however contractors can also review the list on line. 0 In the event that a bidder/proposer must submit alternate pricing and if affects the JSEB goal there must be a scope of work provided to the JSEB and the scope as well as the alternate pricing must be submitted with the bid documentation. In the event bidders/proposers are unable to obtain bids from JSEB subcontractors that equal or exceed the percentage established in the participation goals,shall at minimum,submit,at the time of bid opening a Notice of Intent to Submit the Good Faith Effort Form (Form 4).This is outlined in the Good Faith Effort category in Section I. B.JSEB OBLIGATION Bidders/proposers are required to make all efforts reasonably possible to ensure that J SEBs have a full and fair opportunity to compete for performance on this project.Contractors shall not discriminate on the basis of race,ethnicity,national origin or gender in the award and performance of the work under this contract. C.ELIGIBILITY 1.To be considered eligible for contract award,the Contractor shall include with the bid/proposal an original Form 1 (Schedule of Subcontractor/Subconsultant Participation). a.For solicitations that are not project speci?c,Suchas:misc.services,design build,etc;a percentage will initially be accepted with the bid submittal on Form 1 and the Letters of Intent. b.For solicitations that are project speci?c you will be required to provide a dollar amount on Form 1 and on all Letters of Intent.“TBD”will not be accepted. BID #SC-0397-22 EQUAL BUSINESS OPPORTUNITY PROGRAM PROJECT GOALS PLANS ENCOURAGEMENT/PARTICIPATION/SET-ASIDE at a minimum 1 week notice prior to bid Agenda Item #8.E. 13 May 2024 Page 198 of 239 BID #SC-0397-22 2.Each certi?ed J SEB must submit to the prime contractor a Letter of Intent and scope of work to perform a speci?c task related to the project.The Letter of Intent must include the JSEB subcontractor’s name,the scope of work to be performed,and the dollar value of the work to be performed by the JSEB (the information contained in the Letters of Intent must re?ect the information contained in the bidder’s Schedule of Subcontractor/Subconsultant Participation). Copies of the Form 1 and the Letters of Intent signed by the JSEB subcontractors or suppliers must be submitted at the time of the scheduled bid opening.Failure to submit the Letter(s)of Intent at the scheduled bid opening may result in the bid in question being rejected as non-responsive. a.All JSEBs must be subcontracted in the area that they are licensed and certi?ed,in accordance with the requirements of Part 6,Chapter 126,Jacksonville Ordinance Code. D.COMPLIANCE All bidders,proposers or subcontractors participating in this project are hereby noti?ed that failureto fully comply with the City’s JSEB policy as set forth herein shall constitute a breach of contract which may result in termination of the contract,or such other remedy as deemed appropriate by the Owner.Such penalties as outlined in Section 126.201(1), Jacksonville Ordinance Code,will apply. E.CONTRACT AWARD The City proposes to award the contract to the responsive,responsible bidder submitting a reasonable bid,provided:(i)the bidder has met the goals for JSEB participation;or (ii)if unable to meet the goals,the bidder has timely submitted an acceptable Good Faith Effort Statement and supporting documentation that demonstrates,pursuant to Part 6 of Chapter 126,Jacksonville, Ordinance Code,a suf?cient attempt to meet the J SEB participation goals as established herein.Bidders are advised that the City has sole discretion and authority to determine if any bidder has made a “Good Faith Effort.”The City reserves the right to reject any or all bids submitted.The City will have discretion to reject any bid or exclude a prospective bidder from submitting a bid who has been non-responsive to JSEB program requirements without satisfactory justi?cation accepted by the Chief of Procurement.Rejections hereunder may be timely protested pursuant to the city’s Procurement Protest Procedures,a copy of which is included as part of these bid documents. F.SUBCONTRACT CLAUSE 1.All bidders hereby agree to incorporate the JSEB participation,policy,goals,conditions,and instructions in all agreements that offer JSEB participation subcontracting opportunities. 2.If a change order presents further subcontracting opportunity beyond current subcontracting,the prime contractor shall make positive efforts to further include J SEB participation. 3.The JSEB prime contractor shall perform at least 40%of the total amount of the work to be performed under this Contract with its own workforce.Subletting of any Work under this Contract shall not relieve the JSEB prime contractor of its full responsibility for the proper and timely performance and for its selection of Subcontractor (s). G.POST AWARD RE UIREMENTS After the award of the contract,failure on the part of the successful contractor to subcontract with J SEBs at a percentage level equalto or higher than stated on Form 1 may put the contractor in violation and is subject to penalties outlined in Chapter 126, Jacksonville Ordinance Code. H.PAYMENT OF SUBCONTRACTORS Prime contractors shall certify in writing that ALL subcontractors and suppliers have been paid for work and materials from previous progress payments received (less any retainage)as a condition precedent to prior to receipt of any further progress payments.Prime contractors shall be obligated to pay subcontractors within 3 days of receipt from the City of funds and must con?rm payment to the City.Prime contractor shall have a continuing obligation to pay all subcontractors and suppliers equal to the amount of work and materials furnished on this project at the direction of the prime contractor and for which amount prime contractor includes in its request or application for payment that it submits to the city in order to induce payment for the same;otherwise,within 10 business days after receiving written notice from the city,prime contractor shall return to the city any and all amounts it has been paid by the city that prime contractor failed to pay its subcontractors or suppliers in contradiction to information contained in a corresponding request or application for payment submitted by prime contractor.Additionally, Agenda Item #8.E. 13 May 2024 Page 199 of 239 BID #SC-O397— 22failuretocomplywiththerequirementsofthissectionmayresultinpenaltiesimposeduponprimecontractor,including without limitation those outlined in Chapter 126,Jacksonville Ordinance Code. I.GOOD FAITH EFFORTS Bidders who are unable to meet the stated JSEB participation goals set forth herein are required to submit to the Chief of Procurement Division:(i)a Notice of Intent to Submit a Good Faith Effort Statement at the time of bid opening;and (ii)a completed Good Faith Effort Form (Form 4)and all supporting documentation,that demonstrates all of the bidder’s efforts in the solicitation of subcontractors to meet the JSEB participation goals on this project,which will be evaluated in accordance with the factors outlined in Part 6 Subpart D of Chapter 126,Jacksonville Ordinance Code,including without limitation §§ 126.618. Failure to submit the Good Faith Effort Statement and supporting documentation at the scheduled bid opening:(i)shall constitute a waiver of any right to have the same considered;and (ii)may result in the bid in question being rejected as non-responsive. If the J SEB Administrator ?nds that a bidder/proposerdid not make suf?cient Good Faith Efforts,the J SEB Administrator shall communicate this ?nding to the user department and recommend that the bid/proposal be rejected.A bidder/proposermay protest this determination pursuant to the City's bid protest procedures. NOTE:The City will investigate and verify information submitted in determining Good Faith Effort,and,among other factors,will compare the same with the performance of other bidders in their attempt to meet the participation goals de?ned herein. J.EXCLUSIONARY AGREEMENTS Agreements between any bidder/proposer and a JSEB in which the J SEB promises not to provide subcontracting quotations to other bidders are prohibited and may result in both the bidder/proposer and the JSEB being subject to the penalties outlined in Chapter 126,Jacksonville Ordinance Code. K.JOINT VENTURE SUBMITTAL For Capital Improvement,contractors submitting as Joint Venture must be certi?ed as a joint venture at the time of bid opening.Information concerning submitting a bid as a Joint Venture may be obtained from the Procurement Division,214 N.Hogan Street,Suite 800,Jacksonville, FL 32202,(904)255-8800.Failure to meet the deadline for certi?cation as a Joint Venture may deem a proposal non-responsive. L.SUBSTITUTIONS 1.The contractor cannot make changes to the Schedule of Participation or substitute subcontractors named in the Schedule of Participation without the prior written approval of the J SEB Administrator upon recommendation of the Ombudsman.Unauthorized changes or substitutions shall be a violation of this chapter and may constitute grounds for rejection of the bid or proposal or cause termination of the executed contract for breach,the withholding of payment and/or subject the contractor to contract penalties or other sanctions. 2.All requests for changes or substitutions of the subcontractors named in the Schedule of Participation shall be made to the Ombudsman with a copy to the JSEB Administrator in writing and shall clearly and fully set forth the basis for the request.A contractor shall not substitute a subcontractor or perform the work designated for a subcontractor with its own forces unless and until the Administrator approves such substitution in writing.A contractor shall not allow a substituted subcontractor to begin work until both the J SEB Administrator and the City's project manager have approved the substitution. 3.The facts supporting the request must not have been known nor reasonably should have been known by either party prior to the submission of the Schedule of Participation.Bid shopping is prohibited.The contractor must bring this dispute to the Ombudsman for resolution. 4.The Administrator's ?nal decision whether to permit or deny the proposed substitution,and the basis,therefore,will be communicated to the parties in writing by the Administrator,with a copy to the CAO. 5.If the City requires the substitution of a subcontractor listed in the Schedule of Participation,the contractor shall undertake Good Faith Efforts to ful?ll the Schedule of Participation if the Project Speci?c Goals would not otherwise be met.If the Goal(s)cannot be reached and Good Faith Efforts have been made,the contractor may substitute with non-JSEBs. 6.If a Contractor plans to hire a subcontractor on any scope of work that was not previously disclosed in the Schedule of Participation,the contractor shall obtain the approval of the JSEB Administrator to modify the Schedule of 5 Agenda Item #8.E. 13 May 2024 Page 200 of 239 BID #SC— O397-22ParticipationandmustmakeGoodFaithEffortstoensurethatJSEBshaveafairopportunitytobidonthenewscope of work. Changes to the scopes of work shall be documented by the User Department at the time they arise,to establish the reasons for the change and the effect on achievement of the Project Speci?c Goal(s). M.JSEB MONTHLY REPORT A completed JSEB Monthly Report (See Form 3)will be included with each pay request.Prime Contractor is required to maintain records of the JSEB Monthly Reports for three (3)years. N.CALCULATION OF J SEB PARTICIPATION 1.Credits toward the J SEB goal will be based on the percentage of work actually performed by JSEBs. 2.If a certi?ed JSEB bidder bids as a prime contractor,it will meet the established goal by virtue of being a certi?ed J SEB;nevertheless,J SEBs who bid as prime contractors are encouraged to make every attempt to subcontract with other J SEBs. 3.Subject to the requirements of Part 6 of Chapter 126,Jacksonville Ordinance Code,credit towards the JSEB goal allowed for a joint venture involving a JSEB will be equal to the same percentage as the percentage of ownership and control of the J SEB participants in the joint venture.The eligibility of a JSEB joint venture will be determined on a project-by project basis.A joint venture must be certi?ed as a J SEB joint venture at the time of bid opening in order for the participation of the JSEB partner to be counted towards the J SEB goal requirement.The J SEB partner’s share in the ownership,control,management responsibilities,risks and pro?ts of the joint venture must be at least twenty- ?ve percent (25%)and the JSEB partner must be responsible for a clearly de?ned portion of the work to be performed. 4.The BBQ of?ce will accept participation from certi?ed JSEB companies that are certi?edat the time of bid opening, and that are immediately subordinate to subcontractors and sub-consultants,toward meeting percentage goals. 5.The BBQ of?ce will accept 100%of purchase price for materials from JSEB suppliers towards meeting JSEB percentage goals. 0.PENALTIES Severe penalties,including without limitation those outlines in Chapter 126,Jacksonville Ordinance Code,may apply to non- compliance with the Equal Business Opportunity Program and other violations of applicable federal,state,and local laws statutes,ordinances,rules and regulations. P.GOAL The designation of this project is ENCOURAGEMENT If Participation PERCENT TO BE PERFORMED BY CITY CERTIFIED JSEBS AT THE TIME OF BID OPENING (ANY COMBINATION) (REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK) Agenda Item #8.E. 13 May 2024 Page 201 of 239 BID #SC-0397-22 JSEB Goals de?ned ENCOURAGEMENT It is an of?cial policy of the City of Jacksonville to encourage the maximum participation of Jacksonville Small Emerging Business (JSEB) in its contract awards based upon availability. Under the encouragement plan,vendors are required to make all efforts reasonably necessary to ensure that City certi?ed J SEB have a full and fair opportunity to compete for performance on this project. Bidders/Suppliers/Consultants or any entity doing business with the City shall not discriminate on the basis of race,ethnicity,national origin or gender in the award and performance of the work under this contract. Please use the attached form 1 (Schedule of Participation)to submit JSEB Participation on this Bid.You may contact the Jacksonville Small &Emerging Business Of?ce at (904)255-8620 to verify the status of a JSEB or visit our web site at PARTICIPATION The following goals apply to this contract and submissions of a bid by a prospective contractor shall constitute full acceptance of all conditions outlined in the bid documents,Chapter 126,Jacksonville Ordinance Code,and the prospective contractor’s bid proposal. The attainment of JSEB participation goals established for this contract will be:(i)based upon JSEBs certi?ed by the City AT THE TIME OF BID OPENING in accordance with Part 6 of Chapter 126,Jacksonville Ordinance Code;and (ii)measured as a percentage of the total dollar value of the contract or,in the case of alternates,the percentage is calculated on the base bid for the purpose of the award;however,the contractor is expected to make every attempt to meet or exceed the stated goals when the alternates are awarded. SET-ASIDE It is an of?cial policy of the City of Jacksonville to encourage the maximum participation of Jacksonville Small Emerging Business (JSEB) in its contract awards based upon availability.It is the City’s intent in adopting this program to re?ect the philosophy with regard to enhancing participationof J SEBs in all areas of procurement. The Set Aside Plan is designated for certi?ed Jacksonville Small Emerging Business participation only pursuant to Ordinance 2004-602-E, Section 126.613 (subsequently revised pursuant to 2005—944-E).All bidders responding must be JSEB certi?ed prior to bid opening. The J SEB prime contractor shall perform at least 40%of the total amount of the work to be performed under this contract with its own workforce.Notwithstanding this provision,a JSEB prime contractor should be prepared to demonstrate its own experience, licensing,capacity and/or ability to perform 100%of the total amount of the work being solicited,and,for purposes of award,a JSEB prime contractor should not rely upon sub-contractors or sub-consultants to meet any minimum requirements or quali?cations. Subcontracting of any work under this contract shall not relieve a J SEB prime contractor of its full responsibility for the proper and timely performance and for its selection of subcontractor(s). In addition to the bidding requirements speci?ed elsewhere in these contract documents,under the Set Aside Plan,bids will only be accepted from bidders who are certi?ed by the City as a J SEB AT TIME OF BID OPENING,in accordance with Chapter 126,City Ordinance Code. You may contact the Jacksonville Small &Emerging Business Office at (904)255-8620 to verify the status of a JSEB or visit our web site at (REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK) www 'seb_co .net www.JSEB.co .net Agenda Item #8.E. 13 May 2024 Page 202 of 239 *Please list all J SEB Su liers NAME OF SUB FIRM J SEB (Y /N)TYPE OF WORK TO TOTAL BE PERFORMED CONTRACT VALUE BID NUMBER TOTAL BASE BID AMOUNT BID #SC- O397-22JSEBFORM1 CITY OF JACKSONVILLE SMALL &EMERGING BUSINESS PROGRAM SCHEDULE OF JSEB SUPPLIER]CONSULTANT/SUBCONTRACTOR Signature: Signature of Prime Contractor The undersigned acknowledges and agrees that,if any of the above-listed J SEBs are not,for any reason,properly certi?ed with the City,in accordance with Ordinance 2004-602,at the time of bid opening,the same will not be counted toward meeting the participation percentage goal as de?ned herein. The undersigned will enter into a formal Agreement with the JSEB Suppliers/Consultants/Subcontractorsidenti?ed herein for work listed in this schedule,as well as any applicablealternates,conditioned upon execution of a contract with the City of Jacksonville.Under penalties of perjury I declare that I have read the foregoing conditions and instructions and the facts are true to the best of my knowledge and beliefs. The designation of this project is:Encouragement_X_Participation Set Aside Date:Title: NAME OF BIDDER PROJECT TITLE Agenda Item #8.E. 13 May 2024 Page 203 of 239 I)H Bid Number: LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR or SUB-CONSULTANT Signature of J SEB Supplier/Consultant/Title Date Subcontractor *For solicitations that are not project speci?c,such as:misc.services,design build,etc.;“TBD”will not be accepted with the bid submittal on Form 1 and the Letters 0 Intent at a minimum should include a ercenta e o JSEB usa e.For solicitations that are project speci?c you will be requiredto provide a dollar amount on Form 1 and on all Letters of Intent.“TBD”will not be accepted. This form must be used for Letter of Intent. I,the undersigned,understand that the price below is representative of my intent to perform the scope of work attached. further understand that this price is subject to increase or decrease due to the City of Jacksonville bid requirements.All work must meet the City of Jacksonville bid speci?cations. *Total amount of work to be performed or materials to be supplied,including Sales Tax *Scope of Work Attached BID #SC- JSEB FORM 2 (Name of J SEB SuppHer/Consultam/ Name of Project: Agenda Item #8.E. 13 May 2024 Page 204 of 239 BID #SC- O397-22FORM3 CITY OF JACKSONVILLE SMALL &EMERGING BUSINESS PROGRAM FINANCE &ADMINISTRATION DEPARTMENT CONSULTANT AND CONTRACTOR’S MONTHLY REPORT PRlME CONTRACTOR NAME:PROJECT TITLE: ?OFESSIONALSERVICES (RFP)NO.-OR-CITY BID NO. CURRENT CONTRACT TOTAL AMOUNT $ Notes: 1.TIHS MONTHLY FORM MUST BE COMPLETED AND SUBMITTED WITH ALL REQUESTSFOR PAYMENT AND FINAL PAYMENT. 2.Contractor shall attach to this form a typewritten explanation of any differences in J SEB participation from original contract commitment. DOCUMENT NO.INDEX CODE —SUBOBJECT -PROJECT N0.-DETAIL PAYMENT Type N/A N/A N/A COMPANY NAME FEDERAL ID.NO.ZIP CODE TYPE WORK 5 THIS PAYMENT J SEB SUPPLIER/CONSULTANT/SUBCONTRACTORS TO BE PAID FROM THIS INVOICE TYPE OF WORK 2COMPANYNANIEFEDERALID.NO.ZIP CODE JSEB TYPE '$THIS PAYMENT CITY CONTRACT NO.or PO NO. INVOICE NO.:CURRENT INVOICE $2 FOR PERIODENDING DATE:CUMULATIVE INVOICED $2 %CONTRACT COMPLETE: CONTRACT GOAL TRACKING JSEB SUPPLIER GOAL $:JSEB SUPPLIER GOAL %: PRIOR MONTH CUMULATIVE JSEB SUPPLIER s:__________________________________________________________________ ____________________________________________________ PRIOR MONTH CUMULATIVE NON-JSEB SUPPLIER s: FORMULA FOR CURRENT MONTH %: CUMULATIVE$/CUMULATIVE $INVOICED CUMULATIVE JSEB SUPPLIER CUMULATIVE JSEB SUPPLIER $1 % CUMULATIVE NON-JSEB CUMULATIVE NON-JSEB SUPPLIER $2 NON-JSEB SUPPLIER/CONSULTANT/SUBCONTRACTORS TO BE PAID FROM THIS INVOICE 1JSEB (Jacksonville Small Emerging Business) 2 TYPE OF WORK:Examples:Catering,Clerical,Consulting,Engineering,Hauling,Janitorial,Masonry,Site Clearing,Technical Support,etc... FOR CITYOF JACKSONVILLEUSE ONLY DATE PROCESSED 10 $THIS TOTAL TOTAL INVOICE INFORMATION Agenda Item #8.E. 13 May 2024 Page 205 of 239 Date Submitted:Bid Number:Agency: Contractor Name:Company Address: BID #SC-0397-22 J SEB FORM 4 CITY OF JACKSONVILLE SMALL &EMERGING BUSINESS PROGRAM W The intent of this form is to document the good faith effort attempts made by the apparent low bidder in soliciting J SEB ?rms to meet the JSEB project goal.Please note that the project goal will not be waived,and the contractor must make efforts to achieve the goal throughout the life of the contract. Every work type where there is a certi?ed J SEB,the apparent low bidder must submit the form as follows: .l'l I'E .l'1‘!IISEBQE? City State:Zip code:Phone: Goal Percentage:Commitment Percentage:Unattained Percentage: I certify that the information contained in this good faith effort documentation form is true and correct to the best of my knowledge. Ifurther understand that any willful falsi?cation,fraudulent statement,or misrepresentation will result in appropriate sanctions which may involve debarment and/or prosecution under applicable State and Federal laws. Bidder/Authorized Representative Signature: Representative Title:Date: 11 Date:Witness: Agenda Item #8.E. 13 May 2024 Page 206 of 239 Contact Name (First and Last)Contact Date Contact Method Contact Results Bid Amount JSEB FORM 4 (Cont) CITY OF JACKSONVILLE SMALL &EMERGING BUSINESS PROGRAM Contact Name (First and Last)Contact Date Contact Method Contact Results Bid Amount Comments: Contact Name (First and Last)Contact Date Contact Method Contact Results Bid Amount Work Type Number Description of Work,Service or Material JSEB Firm Name 12 Comments: BID #SC-0397-22 GOOD FAITH EFFORT DOCUMENTATION Work Type Number Description of Work,Service or Material J SEB Firm Name Work Type Number Description of Work,Service or Material J SEB Firm Name Comments: Agenda Item #8.E. 13 May 2024 Page 207 of 239 JSEB FORM 4 (Cont) CITY OF JACKSONVILLE SMALL &EMERGING BUSINESS PROGRAM BID #SC-O397-22 GOOD FAITH EFFORTS Proposers who fail to meet the stated J SEB participation goals set forth in Section “I”are required to submit with their proposal all efforts that would demonstrate a “Good Faith Effort”in the solicitation of subcontractors to meet the JSEB participation goals on this project.' The following categories,without limitations,may be utilized in considering Good Faith Efforts as outlined in Chapter 126, Jacksonville Ordinance code: (1)A contact log showing the name,address,and contact number (phone or fax)used to contact the proposed certi?ed subcontractors, nature of work requested for quote,date of contact,person making the effort; (2)The description of work for which a quote was requested; (3)The amount of the quote given,if one was obtained; (4)The list of divisions of work not subcontracted and an explanation why not;and (5)Subcontractor information as requested by forms developed by the Department. If the JSEB Administrator ?nds that a bidder/proposer did not make suf?cient Good Faith Efforts,the JSEB Administrator shall communicate this ?nding to the user department and recommend that the bid/proposal be rejected.A bidder/proposermay protest this determination pursuant to the City's bid protest procedures. NOTE:The City will investigate and verify information submitted in determining Good Faith Effort and will compare the same with the performance of other proposers’attempts to meet the participation goals de?ned herein. SOLICITATION EFFORTS -Should include your efforts to solicit quotes,through all reasonable and available means,the interest of all certified ?rms who have the capability to perform the work of the contract.The bidder should ensure that the requests are made within suf?cient time to allow JSEB ?rms to respond.The contractor should take the initiative to contact ?rms which have indicated an interest in participating as a subcontractor/supplier. ADDITIONAL EFFORTS -Utilizing the services offered by the City of Jacksonville Small and Emerging Business Office for assistance with recruitment efforts.Contractors are encouraged to undertake and document any other efforts taken in their attempt to ful?ll the project goal. Revised:October 2021 13 GOOD FAITH EFFORT RE UIREMENTS Agenda Item #8.E. 13 May 2024 Page 208 of 239 I We have received addenda through Print Individual’s Name &Title Phone Number Fax Number Handwritten Signature of Authorized Of?cer of Firm Date BASIS OF AWARD:ALL OR NONE TO THE LOWEST RESPONSIVE,RESPONSIBLE BIDDER. Terms of Payment:Net or %discount days discounts offered for a ment eriods of less than 30 da 3 will not be considered in recommendation of award MATERIAL IS F.O.B. B'dders cemf'catlon Delivery will be made in no less than business days from receipt of Purchase Order. THIS FORM MUST BE SIGNED AND INCLUDED IN BID SUBMISSION COMPANY NAME AND ADDRESS:SUBMITBID IN DUPLICATE Bid to be submitted before 2:00 PM.in Suite #105,214 N.Hogan St This bid willopen on 7/13/2022 at 2:00 PM. Ed Ball Building,Suite #110,214 N.Hogan St,Jacksonville,FL Responses to bid must be in ink or typewritten. FlD/SSN #PURCHASING ANALYST:Ruben Ola EMAIL:rubeno co'.net BID SECURITY REQUIREMENTS:TERM OF CONTRACT: None Required The term of the agreement will be from October 1,2022 through September 30,2023, with three (3)one (1)year renewal options. SAMPLE REQUIREMENTS:PERFORMANCE BOND: None Required None Required QUANTITIES:. Quantities indicated re?ect the approximate FOR TECHNICAL IN UIRIES CONTACT' quantities to be purchased throughout the Ruben Ola rubeno@coj.net contract period,and are subject to fluctuations in accordance with actual requirements.Monday,7/5/22 @ 1:00 p.m.,is the Deadline for submitting any question(s)in writing to the Purchasing Analyst. ANNUAL DOCK MAINTENANCE AGENCY:PARKS,RECREATION AND COMMUNITYSERVICES DIVISIO Email Address BID #SC-0397- BID FORM City of Jacksonville Procurement Division DATE: Agenda Item #8.E. 13 May 2024 Page 209 of 239 BID #SC-0397-22 GENERAL CONDITIONS 1.RESERVATIONS:The City of Jacksonville,Florida reserves the right to reject any or all bids or any part thereof and/or to waive information if such action is deemed to be in the best interest of the City of Jacksonville. The City reserves the right to cancel any contract,if in its opinion,there be a failure at any time to perform adequately the stipulations of this invitation to bid,and the general conditions and speci?cations which are attached and made part of this bid,or in any case of any attempt to willfully impose upon the City materials or products or workmanship which is,in the opinion of the City,of an unacceptable quality.Any action taken in pursuance of this latter stipulation will not affect or impair any rights or claim of the City to damages for the breach of any covenants of the contract by the contractor.The City also reserves the right to reject the bid of any Bidder who has previously failed to perform adequately after having once been awarded a prior bid for furnishing materials similar in nature to those materials mentioned this bid. Should the contractor fail to Comply with the conditions of this contract or fail to complete the required work or furnish the required materials within the time stipulated in the contract,the City reserves the right to purchase in the open market,or to complete the required work,at the expense of the contractor or by recourse to provisions of the faithful performance bond if such bonds if required under the conditions of this bid. Should the contractor fail to furnish any item or items,or to complete the required work included in this contract,the City reserves the right to withdraw such items or required work from the operation of this contract without incurring further liabilities on the part of the City thereby. SHOULD ANY BIDDER HAVE ANY QUESTIONSAS TO THE INTENT OR MEANING OF ANY PART OF THIS BID THEY SHOULD CONTACT THE PROCUREMENT DIVISION IN TIME TO RECEIVE A WRITTEN REPLY BEFORE SUBMITTING ITS BID. All items furnished must be completely new,and free from defects unless speci?ed otherwise.No others will be accepted under the terms and intent of this bid. Buyer reserves the right to terminate the Contract or Purchase Order at any time and for any reason by giving written notice to Contractor unless otherwise speci?ed within the solicitation documents.If the Contract or Purchase Order is terminated for convenience as provided herein,Buyer will be relieved of all further obligations other than payment for that amount of Goods or Services actually provided to the date of termination. 2.QUOTATIONS:No Bidder will be allowed to offer more than one price on each item even though he may feel that he has two or more types or styles that will meet speci?cations.Bidders must determine for themselves which to offer.IF SAID BIDDER SHOULD SUBMIT MORE THAN ONE PRICE ON ANY ITEM ALL PRICES FOR THAT ITEM WILL BE REJECTED AT THE DISCRETION OF THE CHIEF OF THE PROCUREMENT DIVISION. 3.TAXES:The City of Jacksonville,Florida is exempt form the following taxes:(a)State of Florida Sales Tax by Certi?cate No 26-00-107377-54C;(b)Manufacturer's Federal Excise Tax Registration No.59-6000344. 4.CARTAGE:No charge will be allowed for cartage or packages unless by special agreement. 5.“OR EQUAL"INTERPRETATION:Even though a particular manufacturer's name of brand is speci?ed,bids will be considered on other brands or on the products of other manufacturers unless noted otherwise.On all such bids the Bidder will clearly indicate the product (brand and model number)on which he is bidding,and will supply a sample or suf?cient data in detail to enable an intelligent comparison to be made with the particular brand or manufacture speci?ed.All samples will be submitted in accordance with procedures outlined in the paragraph on SAMPLES.Catalog cuts and technical descriptive data will be attached to the original copy of the bid where applicable.Failure to submit the above information may be suf?cient ground for rejection of bid. 6.DEVIATIONS T0 SPECIFICATIONS:In addition to the requirements of paragraph ?ve,all deviations from the speci?cations must be noted in detail by the Bidder,in writing,at the time of the submittal of the formal bid.The absence of a written list of speci?cation deviations at the time of submittal of the bid will hold the Bidder strictly accountable to the City to the speci?cations as written.Any deviation from the speci?cations as written not previously submitted,as required by the above,will be grounds for rejection of the material and/or equipment when delivered. 7.DATA REQUIRED TO BE SUBMITTED WITH REFERENCE TO BID: a.Whenever the speci?cations indicate a product or a particular manufacturer,model,or brand in the absence of any statement to the contrary by the Bidder,the bid will be interpreted as for the exact brand,model,or a manufacturer speci?ed,together with all accessories,qualities,tolerances,compositions,etc.enumerated in the detailed speci?cations. b.If no particular brand,model or make is speci?ed,and if no data is required to be submitted with this bid,the successful contractor,after award and before manufacturer or shipment:may be required to submit working drawings or detailed descriptive data suf?cient to enable the City to judge if each requirement of the speci?cations is being complied with. 8.SAMPLES:The samples submitted by Bidders on items which they have received an award may be retained by the City until the delivery of contracted items is completed and accepted.Bidders whose samples are retained may remove them after delivery is accepted. Samples on which Bidders are unsuccessful must be removed as soon as possible after an award has been made on the item or items for which the samples have been submitted.The City will not be responsible for such samples if not removed by the Bidder within 30 days after the award has been made.The City reserves the right to consume any or all samples for testing purposes. Bidders will make all arrangements for delivery of samples to place designated as well as the removal of samples.Cost of delivery and removal of samples will be borne by the Bidder. All sample packages will be marked "Sample for the Procurement Division"and each sample will bear the name of the Bidder,item number,bid number and will be clearly tagged or marked in a substantial manner.Failure of the Bidder to clearly identify samples as indicated may be considered suf?cient reason for rejection of bid. 9.PERFORMANCE BOND:When applicable,the successful Bidder on this bid must ?rmish a performance bond as indicated in the speci?cations,made out to the City of Jacksonville,Florida,prepared on an approved form,as'security for the faithful 15 Agenda Item #8.E. 13 May 2024 Page 210 of 239 II I ..2!!I I.II II I II I:I I I.'._.,z I I r.. I I.:I I .II ,I _II -I —..I.II .-I I I_I . I I‘I I .I.II I I II II I --| I I._ I II I I _I I II .;..I I I I .:I -'.II I |‘ I I..I I I .I _.I II :I I I I III I.II .I .I I I-I I :I ‘"‘ I I .I ';r.I ‘ I'‘I I '.I II I'I I II I I II '-I I -II I I ..II._II.I I -I II 'I I . I I I .I . 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II .I I _II E BID #SC-0397-22 performance of his contract within ten days of his noti?cation that his bid has been accepted.The surety thereon must be such surety company as are authorized and licensed to transact business in the State of Florida.Attorneys in facts who sign bid bonds must ?le with each bond a certi?ed copy of their power of attorney to sign said bonds.The successful Bidder or Bidders,upon failure or refusal to furnish within ten days after his noti?cation the required performance bonds,will pay to the City of Jacksonville,Florida,as liquidated damages for such failure or refusal an amount in cash equal to the security deposited with his bid. 10.PROVISION FOR OTHER AGENCIES:Each Bidder agrees when submitting his bid that he will make available to all City agencies and departments,bi-City agencies,in-City ?re departments and municipalities,the bid process he submits in accordance with the bid terms and conditions,should any said department or agency wish to buy under this bid proposal. 11.GUARANTEE:The contractor will unconditionally guarantee the materials and workmanship on all equipment fumished by him for a period of one year from date of acceptance of the items delivered and installed,unless otherwise Speci?ed herein.If,within the guarantee period,any defects or signs of deterioration are noted,which,in the opinion of the City are due to faulty design and installation workmanship,or materials,upon rati?cation,the contractor,at his expense,will repair or adjust the equipment or parts to correct the condition,or he will replace the part or entire unit to the complete satisfaction of the City.Repairs,replacements or adjustments will be made only at such times as will be designated by the City as least detrimental to the operation of City business. 12.DISCOUNTS:ALL DISCOUNTS OTHER THAN PROMPT PAYMENT TO BE INCLUDED IN BID PRICE. PROMPT PAYMENT DISCOUNTS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED IN DETERMINING LOW BID. 13.COLLUSION:THE BIDDER,BY AFFIXING HIS SIGNATURE TO THIS PROPOSAL AGREES TO THE FOLLOWING:"BIDDER CERTIFIES THAT THIS BID IS MADE WITHOUT ANY PREVIOUS UNDERSTANDING, AGREEMENT OR CONNECTION WITH ANY PERSON,FIRM,OR CORPORATION MAKING A BID FOR THE SAME ITEMS;AND IS IN ALL RESPECTS FAIR,WITHOUT OUTSIDE CONTROL,COLLUSION,FRAUD OR OTHERWISE ILLEGAL ACTION." l4.ERRORS IN BIDS:Bidders or their authorized representatives are expected to fully inform themselves as to the conditions,requirements,and speci?cations before submitting bids;failure to do so will be at the Bidder's own risk and he cannot secure relief on the plea of error.Neither law nor regulations make allowance for errors either of omission or commission on the part of Bidders.In case of error in extension of prices in the bid,the unit price will govern. 15.PROCUREMENT DIVISION AS AGENT:When the Procurement Division is acting as agents for "other public activities"being de?ned as activities receiving ?nancial support,in part from the City,but not under the direct governing jurisdiction of the Consolidated Government,the name of such public activity will be substituted for the word "City"in the foregoing paragraphs No's 1 -14. 16.OFFICE OF INSPECTOR GENERAL:The City of Jacksonville has established an Of?ce of Inspector General, Section 602.310,Part 3,Chapter 602,Ordinance Code,as may be amended.The Inspector General’s authority includes but is not limited to the power to:review past,present,and proposed City contracts,transactions,accounts,and records;require the production of records; and,audit,investigate,monitor,and inspect the activities of the City,its of?cials,employees,contractors,their subcontractors and lower tier subcontractors,and other parties doing business with the City and/or receiving City funds in order to ensure compliance with contract requirements and detect corruption and fraud.Failure to cooperate with the Inspector General or interfering with or impeding any investigation shall be a violation of Section 602.309,Ordinance Code. 17.ETHICS PROVISION FOR VENDORS/SUPPLIERS:The Bidder,by af?xing its signature to the proposal form, and/or the acceptance of a purchase order,represents that it has reviewed the provisions of the Jacksonville Ethics Code contained in chapter 602,Jacksonville Ordinance Code and the provisions of the Purchasing code contained in chapter 126,Jacksonville Ordinance Code. 18.NONDISCRIMINATION PROVISIONS:As required by Section 126.404,Jacksonville Ordinance Code,contractor represents that it has adopted and will maintain throughout the term of this contract a policy of nondiscrimination or harassment against any person with regard to race,color,sex (including pregnancy),sexual orientation,gender identity or expression,religion,political af?liation,national origin,disability,age,marital status,veteran status,or any other impermissible factor in recruitment,hiring, compensation,training,placement,promotion,discipline,demotion,transfers,layoff,recall,termination,working conditions and related terms and conditions of employment.Contractor agrees that,on written request,it will permit reasonable access to its records of employment,employment advertisement,application forms and other pertinent data and records,by the Executive Director of the Community Relations Commission,or successor agency or commission,for the purpose of investigation to ascertain compliance with the non—discriminationprovisions of the Contract;provided however,that Contractor shall not be required to produce,for inspection, records covering periods of time more than one (1)year prior to the effective date of the Contract.Contractor agrees that,if any of the products or Services to be provided pursuant to the Contract are to be provided by a subcontractor,the provisions of this Section shall be incorporated into and become a part of the subcontract. 19.LEGAL WORKFORCE:Owner shall consider the employment,by Vendor/Contractor,of unauthorized aliens a violation of section 274A(e)of the Immigration and Nationalization Act.Such violation shall be cause for unilateral cancellation of the contract upon thirty (30)days’prior written notice of such cancellation,notwithstanding any other provisions to the contrary in the Speci?cations and other Contract Documents. Vendor/Contractor shall utilize the US.Department of Homeland Security’s E-Verify system,in accordance with the terms governing use of the system,to con?rm the employment eligibility of: a.all persons employed by the Vendor/Contractor during the term of the Contract to perform employment duties within Jacksonville,Duval County,Florida;and b.all persons,including subcontractors,assigned by the Vendor/Contractor to perform work pursuant to the Contract with the Owner. 20.LICENSES REQUIREMENT:Bidders/vendors responding to a solicitation or by acceptance of a Purchase Order issued by the City of Jacksonville agree to obtain and maintain all applicable Local,State and Federal licenses required by law 16 Agenda Item #8.E. 13 May 2024 Page 211 of 239 BID #SC-0397-22 21.ELECTRONIC PAYMENTS:Bidders/vendors are encouraged to enroll in the City of Jacksonville’s Automated Clearing House (“ACH”)electronic payment program.ACH allows for systematic direct payment to vendors.The ACH enrollment form can be downloaded at under the Online Forms link on the Finance Department page. 22.CONTRACTOR REPRESENTATION:If this Agreement is for goods or services of $1 million or more,the City, pursuant to Section 287.135(3)(c),Florida Statutes,may terminate this Agreement at City’s option if Contractor: (a). (b). Is found to have submitted a false certi?cation under Section 287.135(5),Florida Statutes; Has been placed on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725,Florida Statutes, or is engaged in a boycott of Israel; (c).Has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activitiesin the Iran Petroleum Energy Sector List created pursuant to Section 215.473,Florida Statutes;or (d)- (a) (b) (C) (60 Has been engaged in businessoperations in Cuba or Syria. 23.PUBLIC RECORDS:In accordance with Section 119.0701 ,Florida Statutes,the Contractor shall: Keep and maintain public records required by City to perform the services;and Upon request from City’s custodian of public records,provide City with a copy of the requested records or allow records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119,Florida Statutes, or as otherwise provided by law;and Ensure that public records that are exempt or con?dential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of this Contract if Contractor does not transfer the records to City;and Upon completion of this Contract,transfer to City at no cost all public records in possession of Contractor or keep and maintain public records required by City to perform the service.If Contractor transfers all public records to City upon completion of this Contract,Contractor shall destroy any duplicate public records that are exempt or con?dential and exempt from public records disclosure requirements.If Contractor keeps and maintains public records upon completion of this Contract,Contractor shall meet all applicable requirements for retaining public records.All records stored electronically must be provided to City upon request from City’s custodian of public records in a format that is compatible with City’s information technology systems. The above requirements apply to a “Contractor”as de?ned in Section,119.0701,Florida Statutes. IF CONTRACTOR HAS QUESTIONSREGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT THE CITY’S CUSTODIAN OF PUBLIC RECORDS AT (904)630-7678;RE UEST COJ.NET;CITY OF JACKSONVILLE, PUBLIC RECORDS REQUEST,214 N.HOGAN STREET,SUITE 1180,JACKSONVILLE,FLORIDA 32202. Revised 3.30.2020dp 17 www‘co .net Agenda Item #8.E. 13 May 2024 Page 212 of 239 BID #SC— 0397-22 SUPPLEMENTAL CONDITIONS 1.SUBMISSION 0F BIDS: All bids must be submitted no later than the designated bid opening date and time as specified in the bid documents. Submit bids to: City of Jacksonville Procurement Division 214 N.Hogan Street,Suite 105 Jacksonville,Florida 32202 Bidders are fully responsible for delivery of bids.Reliance upon mail or public carrier is at the Bidder’s risk. LATE BIDS ARE NOT CONSIDERED. Bid only on the bidding form(s)supplied herewith,using ink or typewriter.Any changes or alterations must be initialed by the person signing the bid. Bidders’signature on the Bid Form (Form GB—102)signi?es that the Bidder has familiarized himself with all the Terms and Conditions of this bid,and agrees to them all,and that his bid is made and submitted for the items as speci?ed and detailed herein unless exceptions are clearly noted and that the prices quoted herein are ?rm for the duration of this bid.Failure to submit a signed Bid Form with bid submission will be grounds for bid rejection.Violations of any of the Terms and Conditions of this bid and delivery time stated can result in the Bidder's suspension from all bid lists of the City of Jacksonville and its agencies and penalties provided for by the Purchasing code of the City of Jacksonville. Please use the green label enclosed when submitting your bid,be sure to write the bid number and the open date on the label.If you downloaded the bid package you will not have a green label.Please write your bid number and open date on the outside of the sealed envelope.Failure to do so may result in your bid being returned unopened. 2.BID/SURETY REQUIREMENTS: A11Bids that may require a bid security or surety in the form of a certi?ed check,cashier’s check or bid bond in the amount as prescribed in the bid documents must accompany the bid submission prior to the scheduled bid opening.Certi?ed and cashier’s checks will be deposited by the City and reimbursement checks will be issued once an award is made.Failure to submit the above information timely will be grounds for rejection of bid. 3.BID OPENING AND TABULATION: Due to the large number of bids to be opened,and the numerous items contained in some bids,such bids will not be tabulated at the bid opening.Bids may be reviewed by arrangement with the respective buyer.Bidders desiring a copy of the tabulation sheet and the award recommendationmust include a self-addressed,stamped envelope with their bid.If a copy of the tabulation sheet is desired prior to award,then two (2)self-addressed,stamped envelopes must be included. BID RESULTS AND AWARD RECOMMENDATIONS WILL NOT BE GIVEN BY TELEPHONE. 4.PROMPT PAYMENT TO SUBCONTRACTORS AND SUPPLIERS: a.Generall -When Contractor receives payment from CITY for labor,services,or materialsfurnished by subcontractors and suppliers hired by Contractor,Contractor shall remit payment due (less proper retainage)to those subcontractors and suppliers within 15 calendar days after Contractor‘s receipt of payment from CITY.Nothing herein shall prohibit Contractor from disputing,pursuant to the terms hereof,all or any portion of a payment alleged to be due to its subcontractors and suppliers.In the event of such a dispute,Contractor may withhold the disputed portion of any such payment only after Contractor has provided notice to CITY and to the subcontractor or supplier whose payment is in dispute,which notice shall:(i)be in writing;(ii)state the amount in dispute;(iii)speci?cally describe the actions required to cure the dispute;and 18 Agenda Item #8.E. 13 May 2024 Page 213 of 239 D (MB ) BID #SC- O397-22SUPPLEMENTALCONDITIONS (iv)be delivered to CITY and said subcontractor or supplier within 10 calendar days after Contractor’s receipt of payment from CITY.Contractor shall pay all undisputed amounts due within the time limits imposed by this section. b.Jacksonville Small Business Enter rise J SEB and Minori Business Enter rise E -Notwithstanding Chapter 126,Part 6 of the Jacksonville Ordinance Code (the "Code"),Contractor shall pay all contracts awarded with certi?ed JSEB and MBE as de?ned therein their pro-rata share of their earned portion of the progress payments made by CITY under the applicable contract within seven (7)business days after Contractor’s receipt of payment from CITY (less proper retainage).Thepro-rata share shall be based on all work completed,materials,and equipment furnished or services performed by the certi?ed JSEBor MBE at the time of payment.As a condition precedent to progress and ?nal payments to Contractor,Contractor shall provide to CITY,with its requisition for payment,documentation that suf?ciently demonstrates that Contractor has made proper payments to its certi?ed JSEB or MBE from all prior payments that Contractor has received from CITY.Contractor shall not unreasonably withhold payments to certi?ed J SEB or MBE if such payments have been made to the Contractor.If Contractor withholds payment to its certi?ed J SEB or MBE,which payment has been made by CITY to Contractor,Contractor shall return said payment to CITY.Contractor shall provide notice to CITY and to the certi?ed J SEB or MBE whose payment is in dispute,which notice shall:(i)be in writing;(ii) state the amount in dispute;(iii)speci?cally describe the actions required to cure the dispute;and (iv)be delivered to CITY and said subcontractor or supplier within ?ve (5)calendar days after Contractor’s receipt of payment from CITY. Contractor shall pay all undisputed amounts due within the time limits imposed by this section.The failure to pay undisputed amounts to the JSEB or MBE within 7 business days shall be a breach of contract,compensable by 1%of the outstanding invoice being withheld by the City as liquidated damages.Continued failure to adhere to this clause may be cause for termination. c.Third-Part Liabili —The Prompt Payment requirements hereunder shall,in no way,create any contractual relationship or obligation between CITY and any subcontractor,supplier,JSEB,MBE,or any third-party or create any CITY liability for Contractor’s failure to make timely payments hereunder.However,Contractor’s failure to comply with the Prompt Payment requirements shall constitute a material breach of its contractual obligations to CITY.As a result of said breach,CITY,without waiving any other available remedy it may have against Contractor,may:(i)issue joint checks;and (ii)charge Contractor a 0.2%daily interest penalty or penalties speci?ed in Chapter 126 of the Code for J SEB or MBE and Chapter 218,Florida Statutes,for non-JSEB or MBE,whichever greater. 5.PUBLIC ENTITY CRIME INFORMATION: A person or af?liate who has been placed on the State Of Florida convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity,may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work,may not submit bids on leases of real property to a public entity,may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity,and may not transact business with any public entity for a period of 36 months from the date of being placed on the convicted vendor list. 6.AUDIT PROVISION: A person or entity providing capital improvements,contractual services,supplies,professional design services,or professional services purchased by the City pursuant to a method of purchase,unless otherwise provided herein,shall agree and be deemed to have agreed by virtue of doing business under contract with the City to all access and examination at all reasonable times by the Council Auditor or any duly authorized representative of the Council Auditor to business records directly pertinent to the transaction until the expiration of three years after ?nal payment pursuant to the transaction.No examination shall be conducted until the Council Auditor has made a recommendationto the Council President that the examination should or,in the alternative,should not be conducted and until the Council President has approved the conducting of the examination. 7.W-9 REQUIREMENT: All Bidders are encouraged to submit with their bid submission a revised W—9if any company information has 19 Agenda Item #8.E. 13 May 2024 Page 214 of 239 BID #SC-0397-22 SUPPLEMENTAL CONDITIONS changed within the last six (6)months.It is the vendor’s responsibility to ensure that the City has a current W-9 on ?le and as listed in the 1Cloud system. 8.SOLICITATION SILENCE POLICY: The City of Jacksonville’s Procurement Division has implemented a Solicitation Silence Policy that prohibits certain oral communicationregarding a solicitation during the period the policy is in effect.Written communications to the Chief of the Procurement Division or his/her staff are allowed at all times. Prohibitions Any oral communicationregarding a particular solicitation is prohibited between a potential vendor,service provider,Bidder, lobbyist or consultant and city employees,staff,or hired consultant. Exceptions to the Solicitation Silence Policy Unless speci?cally provided in the applicable solicitation document the Solicitation Silence Policy does not apply to the following: o communications regarding a particular solicitation between the Chief of the Procurement Division or his/her staff responsible for administering the procurement process for such solicitation,provided the communication is limited strictly to matters of process or procedure already contained in the corresponding solicitation document 0 communications between a potential vendor,service provider,Bidder,consultant or lobbyist and city employees responsible for administering the Jacksonville Small Emerging Business Program,provided the communication is limited strictly to matters of programmatic process or procedures communications with the Of?ce of General Counsel and his/her staff emergency procurements of goods and services pursuant to Chapter 126.102(e) oral communications at pre—bidconferences oral presentations before publicly noticed committee meetings contract negotiations during any duly noticed public meeting duly noticed site Visits to determine competency of Bidders during the period between bid opening and issuance of the Chief of Procurement Division’s written recommendation 0 communications in writing at any time to the Chief of Procurement Division or his/her staff unless speci?cally prohibited by the applicable solicitationsdocument Commencement and Termination of the Solicitation Silence Period The period of Solicitation Silence commences after the advertisement of the solicitation document.The period of Solicitation Silence terminates after the Chief of the Procurement Division issues a written recommendationto the corresponding awarding committee.If the awarding committee refers the Chiefs recommendation back for further review,the Solicitation Silence period shall be reinstated until such time as the Chief issues a subsequent recommendation. Written Communication during the Solicitation Silence Period When the Solicitation Silence period is in effect,any communication shall be in writing,unless one of the exceptions applies. Written communication may be in the form of letter,email or facsimile. If Not an Exception If an oral inquiry call for an answer or response that is not within the scope of the exception,kindly request that the question be presented in writing to the Chief of the Procurement Division or his/her staff and that a response will,in turn,be given. 20 Agenda Item #8.E. 13 May 2024 Page 215 of 239 Name of Of?cial (type or print)Business Address Bidder must execute either Section I or Section II hereunder relative to FloridaStatute 112.3 1302).Failureto execute either section may result in rejection of this bid proposal. SECTION I I hereby certify that no of?cial or employee of the City of independent agency requiring the goods or services described in these speci?cations has a material ?nancial interest in this company. Signature Company Name City,State,Zip Code PUBLIC OFFICIAL DISCLOSURE Section 126.110 of the Purchasing Code requires that a public of?cial who has a ?nancial interest in a bid or contract make a disclosure at the time that the bid or contract is submitted or at the time that the public of?cial acquires a ?nancial interest in the bid or contract.Please provide disclosure,if applicable,with bid. Public Of?cial Position Held Name of Of?cial (type or print)Business Address City,State,Zip Code SECTION II I hereby certify that the following named City of?cials(s)and/or employee(s)having material ?nancial interest(s)(in excess of 5%)in this company have ?led Con?ict of Interest Statements with the Supervisor of Elections,105 East Monroe Street,Jacksonville,Duval County Florida,rior to bid 0 enin . Name Title of Position Date of Filing Company Name Position or Relationship with Bidder GB Form 105 (revised 1/2013) 21 Signature BID #SC-0397-22 CONFLICT OF INTEREST CERTIFICATE Agenda Item #8.E. 13 May 2024 Page 216 of 239 INDEMNIFICATION Provider shall hold harmless,indemnify,and defend the City of Jacksonville and City’s members,of?cers, of?cials,employees and agents (collectively the “City Indemni?ed Parties”)from and against,Without limitation, any and allclaims,suits,actions,losses,damages,injuries,liabilities,?nes,penalties,costs and expenses of whatsoever kind or nature,which may be incurred by,charged to or recovered from any of the foregoing City Indemni?ed Parties for: 1.General Tort Liabilit ,for any negligent act,error or omission,recklessness or intentionally wrongful conduct on the part of the Provider that causes injury (whether mental or corporeal)to persons (including death) or damage to property,whether arising out of or incidental to the Provider’s performance of the Contract, operations,services or work performed hereunder;and 2.Intellectual Pro e Liabili ,arising directly or indirectly out of any allegation that the Services,any product generated by the Services,or any part of the Services as contemplated in this Contract,constitutes an infringement of any copyright,patent,trade secret or any other intellectual property right.If in any suit or proceeding,the Services,or any product generated by the Services,is held to constitute an infringement and its use is permanently enjoined,the Provider shall,immediately,make every reasonable effort to secure within 60 days,for the City Indemni?ed Parties a license,authorizing the continued use of the Service or product.If the Provider fails to secure such a license for the City Indemni?ed Parties,then the Provider shall replace the Service or product with a non-infringing Service or product or modify such Service or product in a way satisfactory to Buyer,so that the Service or product is non-infringing. If a Provider exercises its rights and obligations under this Contract,the Provider will (1)provide reasonable notice to the City Indemni?ed Parties of the applicable claim or liability,and (2)allow City Indemni?ed Parties, at their own expense,to participate in the litigation of such claim or liability to protect their interests.The scope and terms of the indemnity obligations herein described are separate and apart from,and shall not be limited by any insurance provided pursuant to the Contract or otherwise.Such terms of indemnity shall survive the expiration or termination of the Contract. 22 BID #SC- Agenda Item #8.E. 13 May 2024 Page 217 of 239 RV DP tvv BID #SC— INSURANCE RE UIREMEN TS Without limitin its liabili under this Contract Provider shall at all times durin the term of this Contract rocure rior to commencement of work and maintain at its sole ex ense durin the life of this Contract and Provider shall re uire its subcontractors laborers materialmen and su liers to rovide as a licable insurance of the es and limits not less than amounts stated below: Insurance Covera es Limits Commercial General Liability $2,000,000 General Aggregate $2,000,000 Products &Comp.Ops.Agg. $1,000,000 Personal /Advertising Injury $1,000,000 Each Occurrence $50,000 Fire Damage $5,000 Medical Expenses Such insurance shall be no more restrictive than that provided by the most recent version of the standard Commercial General Liability Form (ISO Form CG 00 01)as filed for use in the State of Florida without any restrictive endorsements other than those reasonably required by the City’s Office of Insurance and Risk Management.An Excess Liability policy or Umbrella policy can be used to satisfy the above limits. If Provider will be erformin its services onsite then the below Provider must maintain the additional below covera es: Automobile Liability $1,000,000 Combined Single Limit (Coverage for all automobiles,owned,hired or non-owned used in performance of the Contract) Such insurance shall be no more restrictive than that provided by the most recent version of the standard Business Auto Coverage Form (ISO Form CA0001)as filed for use in the State of Florida without any restrictive endorsements other than those which are required by the State of Florida,or equivalent manuscript form,must be attached to the policy equivalent endorsement as filed with ISO (i.e.,mandatory endorsement). Worker’s Compensation Florida Statutory Coverage Employer’s Liability $100,000 Each Accident $500,000 Disease Policy Limit $100,000 Each Employee/Disease This insurance shall cover the Provider (and,to the extent they are not otherwise insured,its subcontractors)for those sources of liability which would be covered by the latest edition of the standard Workers’Compensation policy,as filed for use in the State of Florida by the National Council on Compensation Insurance (NCCI),without any restrictive endorsements other than the Florida Employers Liability Coverage Endorsement (NCCI Form WC 09 03),those which are required by the State of Florida,or any restrictive NCCI endorsements which,under an NCCI filing,must be attached to the policy (i.e.,mandatory endorsements).In addition to coverage forthe Florida Workers’Compensation Act,where appropriate,coverage is to be included for the Federal Employers’Liability Act,USL&H and Jones,and any other applicable federal or state law Schedule Agenda Item #8.E. 13 May 2024 Page 218 of 239 BID #SC-0397— 22AdditionalInsuranceProvisions .Certificates of Insurance.Provider shall deliver the City Certificates of Insurance that shows the corresponding City Contract or Bid Number in the Description,Additional Insureds,Waivers of Subrogation and Primary 8:Non- Contributory statement as provided below.The certificates of insurance shall be mailed to the City of Jacksonvill e(Attention:Chief of Risk Management),117 W.Duval Street,Suite 335,Jacksonville,Florida 32202. Additional Insured:All insurance except Worker’s Compensation shall be endorsed to name the City of Jacksonvil leandCity’s members,officials,officers,employees and agents as Additional Insured.Additional Insured for General Liability shall be in a form no more restrictive than CG2010 and C62037,Automobile Liability CA2048.. Waiver of Subrogation.All required insurance policies shall be endorsed to provide for a waiver of underwriter’s rights of subrogation in favor of the City of Jacksonvilleand its members,officials,officers employees and agents. .Provider’s Insurance Primary.The insurance provided by the Provider shall apply on a primary basis to,and shall not require contribution from,any other insurance or self-insurance maintained by the City or any City members,officials, officers,employees and agents. Deductible or Self-Insured Retention Provisions.All deductibles and self-insured retentions associated with coverages required for compliance with this Contract shall remain the sole and exclusive responsibility of the named insured Provider.Under no circumstances will the City of Jacksonvilleand its members,officers,directors,employees, representatives,and agents be responsible for paying any deductible or self-insured retentions related to this Contract. Provider's Insurance Additional Remedy.Compliance with the insurance requirements of this Contract shall not limit the liability of the Provider or its Subcontractors,employees or agents to the City or others.Any remedy provided to City or City’s members,officials,officers,employees or agents shall be in addition to and not in lieu of any other remedy available under this Contract or otherwise. .Waiver/Estoppel.Neither approval by City nor failure to disapprove the insurance furnished by Provider shall relieve Provider of Provider’s full responsibility to provide insurance as required under this Contract. .Carrier Qualifications.The above insurance shall be written by an insurer holding a current certificate of authority pursuant to chapter 624,Florida State or a company that is declared as an approved Surplus Lines carrier under Chapter 626 Florida Statutes.Such Insurance shall be written by an insurer with an AM.Best Rating of A-VII or better. Notice.The Provider shall provide an endorsement issued by the insurer to provide the City thirty (30)days prior written notice of any change in the above insurance coverage limits or cancellation,including expiration or non— renewal.If such endorsement is not provided,the Provider,as applicable,shall provide said a thirty (30)days written notice of any change in the above coverages or limits,coverage being suspended,voided,cancelled,including expiration or non-renewal. Survival.Anything to the contrary notwithstanding,the liabilities of the Provider under this Contract shall survive and not be terminated,reducedor otherwise limited by any expiration or termination of insurance coverage, Additional Insurance.Depending upon the nature of any aspect of any project and its accompanying exposures and liabilities,the City may reasonably require additional insurance coverages in amounts responsive to those liabilities, which may or may not require that the City also be named as an additional insured. Special Provisions:Prior to executing this Agreement,Provider shall present this Contract and Insurance and Indemnification information to its Insurance Agent affirming:1)That the Agent has personally reviewed the insurance requirements of the Contract Documents,and 2)That the Agent is capable (has proper market access)to provide the coverages and limits of liability required on behalf of Provider. 24 Agenda Item #8.E. 13 May 2024 Page 219 of 239 TERMS AND CONDITIONS ANNUAL DOCK MAINTENANCE SCOPE The Information Technologies Division of the City of Jacksonville,Florida is currently accepting bids to obtain source(s)of supply for the items as outlined in the bid documents provided.The purpose of this bid invitation is to obtain information about your ?rm and its ability to provide these item(s)/service(s)and to obtain pricing commitments for ANNUAL DOCK MAINTENANCE,as listed in the bid documents. AWARD Award will be ALL OR NONE to the lowest responsive,responsible bidder grand total amount.Bidders must bid on all items to be considered for award.ALL awards are subject to the availability of funds. TERM OF AGREEMENT The term of this agreement will be from October 1,2022 through September 30,2023,with three (3)one (1)year renewal options.Renewal Options may be exercised at the discretion of the City based on supplier performance and adherence to the terms and condition set forth in the bid documents. MINIMUM RE UIREMENTS Bidders should submit or comply with the following requirements;failure to submit any of these requirements may be grounds for rejection: a.Contractor must provide three (3)references in which the contractor has provided marine construction work within the past two (2)years b.Contractor must a have a current State of Florida issued Marine Contractor license,General Contractor License and/or a building Contractor license.A current copy must be submitted with proposal.e c.Contractor shall provide proof of applicable local business license. PRE-BID CONFERENCE Mandatory Pre—Bidmeeting will be held on June 30,2022,at 3:00 pm,Room 825,Fish Bowl Conference Room 214 N.Hogan Street,8thFloor Room 825,Jacksonville FL,32202. STATE CONTRACTS The City reserves the right to utilize contracts established by the State of Florida and or other governmental agencies for item(s)/service(s)covered under this bid.The city reserves the right to cancel this contract in whole or in part for such item(s)/service(s). UANTITIES Quantitiesindicated re?ect the estimated quantities to be purchased throughout the contract period and are subject to ?uctuation in accordance with actual requirements.The City reserves the right to add or delete items,or increase the volume of services required,or not to make any purchase against this bid if it so deems necessary at any time during the contract period. 25 BID #SC-0397-22 Agenda Item #8.E. 13 May 2024 Page 220 of 239 10. 11. 12. 13. 14. DELIVERY The services in the bid documents shall be performed at various city locations throughout the City of Jacksonville,Duval County,Florida. ESCALATION/DE-ESCALATION All pricing submitted shall remain ?rm for the initial term period.Upon renewal (if applicable),a supplier may submit in writing a request for price escalation/de-escalation for the percentage of change as listed in the Consumer Pricing Index (CPI)and/or documentation notifying of an industry wide increase.The City reserves the right to decline any price increase request. PRICES All unit prices shall include material,installation,labor,storage,freight,delivery,handling charges, disposal of damaged items (to include wood and concrete)and any other items to complete the services/task listed on the Speci?cations and Bid Proposal Form.Extended total will be calculated by multiplying unit cost price by listed approximate quantity.Extended total base bid will be calculated by adding all extended total prices together.In case of error(s),unit cost prices will govern. PICK UP AND RETURNS The City reserves the right to return an order in whole or in part if the merchandise is not in compliance with the bid speci?cations.The City or its agencies will determine compliance with bid speci?cations. Pick up and returns will be made within 48 hours of noti?cation at no charge to the City or its agencies. COMPLIANCE WITH SPECIFICATIONS The bidder,by af?xing their signature to the bid form submitted,agrees to provide item(s)/service(s)in accordance with the bid documents provided.Bid only a single offering for each bid item.Multiple offerings,alternates (unless stated)and or stipulations may be cause for bid rejection.Bid only on forms provided herein unless otherwise stated.Bid submissions shall be in ink or typewritten.All corrections must be initialed. INVOICING Invoices will be issued once supplies/services are delivered and/or rendered to the City of Jacksonville or its agencies.At a minimum,invoices must include:purchase order number or contract number,item number and description,date of shipment,quantity ordered and shipped,unit prices,unit of measure,and extended totals.Payment terms are Net 30 days.All original invoices shall be submittedthrough the City of Jacksonville lCloud procurement system or to:City of Jacksonville,General Accounting Division,117 West Duval Street,Suite 375,Jacksonville,Florida 32202. INSURANCE/INDEMNIFICATION Each supplier shall maintain,for the entire term of this bid,current insurance coverage as stated in the bid documents.All insurance certi?cates shall list the City of Jacksonville as an additional insured.Bid number should be listed on certi?cate.The awarded bidder is required to submit their insurance certi?cate within ten (10)days after notice of award. 26 BID #SC-0397-22 Agenda Item #8.E. 13 May 2024 Page 221 of 239 15. 16. BID #SC- O397-22REPORTING The City may request,during the term of this bid,reports including but not limited to;usage,pricing,and delivery.Suppliers will be required to provide reports requested in hard copy and electronic format as required. SUPPLIER ACCESSIBILITY The City or its representative must be able to contact,during normal business hours,by telephone or email any supplier providing goods or services to.the City or its agencies.Any supplier accessibility requirements outlined in the speci?cations supersede this section. 27 Agenda Item #8.E. 13 May 2024 Page 222 of 239 BID #SC— 0397-22SPECIFICATIONS ANNUAL DOCK MAINTENANCE 1.SPECIFICATIONS Contractor to provide for the grand total amount to include the repair,restoring and/or replacing docks/dock components (stationary or ?oating);ramps/boardwalks/handrails (walk and boat); piling/piling components (wood,concrete or sheet);excavation,scouring,dredging,?lling,carpentry and concrete work as directed.Work requiresfumishing all labor,material,tools,supplies,equipment,ladders ,hoisting,scaffolding,barges,boats,trucks,fuel,trash disposal,cleanup,freight accessories,etc.to safely accomplish in a workmanlike manner all work requested. Quantitieslisted are not absolute.Work requirements will be determined by ?eld requirements.Unit prices will determine work order values.All Whalers,cover boards,fender boards,handrails and decking shall be pressure treated .60 lumber and pilings shall be pressure treated 2.5 lumber unless otherwise speci?ed. The work may also include temporary barriers,signage,false work,clean-up to perform additional required work.The contractor mav be required to mobilize and retrieve.secure,remove or dispose of any dock or debris that has become dislodged from its anchoring and is ?oat within the lake,river,wetland, waterway and ocean if so directed. All work must comply with City of Jacksonville Engineering Design Standards,Florida Building Code and 2010 ADA Standards for Accessible Design. Any work order repair exceeding the de?nition of the itemized unit prices deemed necessary to complete or facilitate completing a work element not described shall be paid the two (2)man crew*hourly rate plus any material**utilized at supplier invoice cost plus a mark-up of (bid amount,but not more than 10%). The hourly rate plus material will be paid according to the hourly rate and the material cost plus mark-up and additionally any specialized equipment rental or sublet work and approved disposal hauling and fees, permit fees,regulatory applications will be marked up 10%for Contractor pro?t and overhead. *All work to be accomplished minimally with a two (2)man work crew (one person ofthe crew must be capable as a working supervisor)on a per hour rate including materials,transportation,taxes,insurance, overhead/pro?t,tools and equipment.Hourly rate should be bid based on work being undetermined requiring site visit/inspection,suggested remedy,application and performance. Hourly rate:May be considered to any requested work (dock,ramp,boardwalk,gangway,pier,structure), surveys/reports of existing conditions,obtaining permits,exploration,cleaning and disposal of debris, spills,environmental cleanup,vegetation eradication,silt removal,dredging,revetment work,welding, rigging/hoisting/driving ,demolition,disposal,moving/disposal of abandoned vessel,retrievals from water,drainage,dewatering,diving ,excavation/?ll/limerock/concrete/rip—rap/?lter screen,testing, sampling,video,temporary protection/sand bagging,scouring and barriers with mark up as applicable for materials or specialized equipment usage.(Does not include payment for estimates/proposals) **Materials:Contractor to provide all new materials,sheet metal,trim,bolts,cables,lumber,accessories, concrete,docks,ramps,paint or coatings,specialty items,fasteners,accessories,bumpers,cleats,safety treads,signs,buoys lights,?ags,signals,piling,etc. Audit Provisions:The nature of awards made under this bid is such that City Ordinance No.179.112 may be applicable.The general concept of the referenced ordinance provides the City Council Auditor access 28 Agenda Item #8.E. 13 May 2024 Page 223 of 239 m ... I: _ I ‘II I. -.I I I:...-.I.,_...I I‘'':1 I -‘..,,....m .I. I I I u ._l ._.a .- I |..H .,H -n..=H =H u ;-.. I I I I II I 'II II .u 'l ‘'I -..II ..I.H.w.-=3 -. '''..I _ .... '-m "' m .-..----. n.-: II .I.I II '.J ."III r . ..z.I.I ,..u . 'v 'I-I u- '..='l ' u .-I‘l‘-.H --H , .. T . .-I '.. r .-. III BID #SC- O397-22torecordsofthecontractor(s)as relates to prices charged for labor,materials,etc.under the contract resulting from this bid.A copy of this ordinance is posted on the Purchasing Division Bulletin Board for local vendor interest. The workmen after arriving at the site making the repair shall walk the immediate area and report any potential problem to Parks,Recreation and Community Services Department via phone,fax or E-mail and if minor and given direction to proceed to execute the repair to match.(Minor being less than four (4) hours work).Submit attached with invoices,a detailed report providing Name of Park,address,site of work location on the property,copies of supplier invoices and any recommendedadditionalrepairs observed needed on the site. Repairs:The primary purchase of this bid is to provide a competitive source of service for repairs and emergency repairs. The City is de?ning repairs as a necessary or an emergency to protect City assets to original functional use.Emergency is de?ned as a sudden occurrence of a serious and urgent nature that endangers health, equipment/supplies,safety,and/or the structure and demands immediate action. Purchase orders may include cleanup or compatible work related to the repair work or alteration for repairs or emergency without obtaining competitive quotation when the City’s anticipates such repairs not to obtain additional quotations for any emergency or urgent repair outside this agreement or piggyback other government agencies exist agreements. The Contractor shall,upon request,Visit the site with the City’s representative or under their instruction, to determine the needs and provide an itemized list of repairs with unit prices from this bid award and a schedule to complete the scope.Invoices must correlate back to the purchase order.Work shall not exceed the purchase order amount including any contingency except with an agreed upon executed change order. Repairs shall begin within two (2)weeks of PO issued and be completed within sixty (60)days,except with an agreed upon extension. Mobilization:The Contractor shall provide a schedule upon determination of a scope of work and work within that schedule and update unforeseen changes. The Contractor must provide an after-hour emergency number to respond to any storm-related damage and capable to mobilize within four (4)hours after noti?cation or sooner depending on the situation.A named contact person and phone number and fax must be kept current for both non-emergency and emergency calls. Contractor shall be prepared to secure the emergency to as safe a condition as possible upon arrival. Parks,Recreation and Community Services Department considers the integrity of maintaining its facilities in a safe condition.Work orders will not be issued to the contractor who at the discretion of the Parks, Recreation and Community Services Department has failed to timely respond.It expects the work to be performed in a workmanlike manner and be consistent with manufacturers recommended practices.All work is to be done in an orderly,courteous,safe manner using new materials and leaving the site clean. All debris generated from the work items shall be disposed in an approved land?ll. Calls placed after 5:00 pm (EST)or on weekends will be paid at 1 1/2 the hourly rate.Overtime will not be paid if work starts before 5:00 pm (EST)Monday through Friday and extends beyond that time. 29 exceed $50~()()().00.The City reserves the right to Agenda Item #8.E. 13 May 2024 Page 224 of 239 n ‘W 1| BID #SC— 0397-22OvertimewillbepaidonCityholidaysforemergencyworkonly.Work started before a holiday and extending into a holiday or weekend will be a regular hourly rate. Repairs shall provide a minimum six (6)month guarantee without a charge for callbacks. All work shall be performed in a safe manner with respect to park occupants,boater’s (boats/trailers/trucks),visitors,and vendor employees.Contractors must comply with all current OSHA requirements as applicable to service performed. 30 Agenda Item #8.E. 13 May 2024 Page 225 of 239 ITEM NO. 1a 1b BID PROPOSAL FORM ANNUAL DOCK MAINTENANCE DESCRIPTION Mobilization By Land: Mobilization fee to begin a speci?c repair or project.Move materials,equipment and manpower to a site.Only one such fee shall be authorized for each speci?c project. NO SUBSTITUTE Mobilization By Water: Mobilizationfee to begin a speci?c repair or project.Move materials,equipment and manpower to a site.Only one such fee shall be authorized for each speci?c project.Does not include a barge NO SUBSTITUTE Internal guides for 14"square pilings: Furnish materials and labor to measure,fabricate and replace 3" x 3”x 3/8"angle,hot dipped,galvanized steel inverted internal pile guides with UHMWPE,UV stabilized wear blocks to match existing.Internal guides for 14"square pilings. NO SUBSTITUTE Internal guides for 18”square pilings: Furnish materials and labor to measure,fabricate and replace 3” x 3"x 3/8”angle,hot dipped.galvanized steel inverted internal pile guides with UHMWPE,UV stabilized wear blocks to match existing.Internal guides for 18”square pilings. NO SUBSTITUTE Side guides for 14”square pilings: Furnish materials and labor to measure,fabricate and replace 3" x 3"x 1/4”angle,hot dipped,galvanized steel side mounted pile guides with UHMWPE,UV stabilized rollers to match existing. Side guides for 14"square pilings.NO SUBSTITUTE Side guides for 18”square pilings: Furnish materials and labor to measure,fabricate and replace 3" x 3”x 1/”angle.hot dipped,galvanized steel side mounted pile guides with UHMWPE,UV stabilized rollers to match existing. Side guides for 18"square pilings.NO SUBSTITUTE 48”x 48”,3”x 3”x 1/4”angle triangle corner frames wlo pile guide rollers: Furnish materials and labor to measure,fabricate and replace 48"x 48”,3"x 3"x 1/"angle,hot dipped galvanized steel triangle corner frames without pile guide rollers,with 1/2"thick starboard ?ller panel. NO SUBSTITUTE 48”x 48”,3”x 3”x 3/8”angle triangle corner frames wlo pile guide rollers: Furnish materials and labor to measure,fabricate and replace 48”x 48",3"x 3"x 3/8"angle,hot dipped galvanized steel triangle corner frames without pile guide rollers,with V2”thick starboard ?ller panel. NO SUBSTITUTE EST.QTY UNIT UNIT PRICE 15 10 10 10 EA EA EA EA EA EA EA EA EXTENDED TOTAL 31 BID #SC-0397— Agenda Item #8.E. 13 May 2024 Page 226 of 239 BID #SC-0397-22 EXTENDED TOTAL ITEM APP ROX. NO.DESCRIPTION QTY UNIT UNIT PRICE 48”x 48”,3”x 3"x 3I8"angle triangle corner frames with pile guide rollers: Furnish materials and labor to measure,fabricate and replace 8 48"x 48”,3”x 3”x 3/8”angle,hot dipped galvanized steel triangle 4 EA corner frames with pile guide rollers to match existing,with 1/2” thick starboard ?ller panel. NO SUBSTITUTE 30"x 22”,6"W x 1I4"thick “T”plates: Furnish materials and labor to measure,fabricate and replace double (top and bottom)30"x 22",6”wide x 1/4"thick hot dipped9galvanizedsteel“T”plates with hot dipped galvanized through 4 EA bolts. NO SUBSTITUTE 30"x 6”W x 3/8"thick flat plates: Furnish materials and labor to measure,fabricate and replace 10 double (top and bottom)30”x 22",6”wide x 3/"thick hot dipped 4 EAgalvanizedsteel?at plates with hot dipped galvanized through bolts. NO SUBSTITUTE Clean and surface prepare internal pile guide frames: Furnish materials and labor to clean and surface prepare internal 11 pile guide frames for two (2)coats of cold tar epoxy.Total DFT to 12 EA be a minimum of 20 mils. NO SUBSTITUTE Measure,fabricate and replace pile guide frames:Furnish materials and labor to measure,fabricate and replace individual 12a guide wear pads.Wear pads to be UHMWPE,UV stabilized of 12 EA similar size to match existing (3"x 6”x 2”or 4 1/2”x7"x 1/2"). NO SUBSTITUTE 12b Wear Pad Bracket Assembly.NO SUBSTITUTE 12 EA Measure,fabricate and replace pile guide rollers. Furnish materials and labor to measure,fabricate and replace individual pile guide rollers.Rollers to be UHMWPE,UV 133 stabilized of similar size to match existing (2-9/16"diameter x 5"10 EA or 3-1/4”diameter x 5")including a 1/4”diameter x 8"hot dipped galvanized steel shaft. NO SUBSTITUTE 13b Guide Rollers Assembly.NO SUBSTITUTE 10 EA Tighten through bolts wide no new hardware: 14 Furnish labor only to tighten existing through bolts with no new 200 EAhardware,regardless of length. NO SUBSTITUTE Replace washers and nuts for 3/4”diameter through bolts: Furnish materials and labor to supply and replace hot dipped 15 galvanized washers and nuts for existing 3/4”diameter through 50 EA bolts,regardless of length. NO SUBSTITUTE Replace 3/4"diameter through bolts: Furnish material and labor to supply and replace hot dipped 16 galvanized 3/4”diameter through bolts.washers and nuts for 50 EA lengths.6’—12’ NO SUBSTITUTE 32 Agenda Item #8.E. 13 May 2024 Page 227 of 239 BID #SC- O397-22 ITEM APPROX. NO.DESCRIPTION QTY EXTENDEDUNITUNITPRICETOTAL Replace 3/"diameter through bolts: Furnish material and labor to replace 3/”diameter bolts with 17 equivalent stainless steel Industco cables with threaded end with 20 EA stainless steel nuts and washers.6’—12' NO SUBSTITUTE Replace washers and nuts for 3/”diameter through bolts: Furnish materials and labor to supply and replace stainless steel 18 washers and nuts for existing 3/4"diameter through bolts,20 EA regardless of length. NO SUBSTITUTE Remove and replace 3 x 8 x 20’whalers: Furnish material and labor to remove and replace pre-drilled 19 inner and/or outer whalers on dock edge (attached with existing 5 EA through bolts). NO SUBSTITUTE Remove and replace 3 x 8 x 20’whalers: Furnish material and labor to remove and replace pre-drilled 20 outer whalers on dock edge (attached with existing through 5 EA bolts) NO SUBSTITUTE Remove and replace 3 x 14 x 20’whalers: Furnish material and labor to remove and replace pre-drilled 21 outer whalers on dock edge (attached with existing through 5 EA bolts). NO SUBSTITUTE Remove and replace 6 x 14 x 20’whalers: 22 Furnish material and labor to remove and replace pre-drilled 5 EAinnerwhalersondockedge(attached with existing through bolts) NO SUBSTITUTE Remove and replace 4 x 10 x 20’whalers: Furnish material and labor to remove and replace pre-drilled 23 inner and/or outer whalers on dock edge (attached with existing 5 EA through bolts). NO SUBSTITUTE Remove and replace 4 x 12 x 20’whalers: Furnish material and labor to remove and replace pre-drilled 24 inner and/or outer whalers on dock edge (attached with existing 5 EA through bolts). NO SUBSTITUTE Remove and replace wood cover boards 2 x 8 x 20’:Furnish material and labor to remove and replace wood cover boards 25 prevdrilled for through bolts holes attached with 8.8.ring shank 5 EA nails 2 x 8’s. NO SUBSTITUTE Remove and replace wood cover boards 2 x 10 x 20’:Furnish material and labor to remove and replace wood cover boards 26 pre-drilled for through bolts holes attached with 8.8.ring shank 5 EA nails 2 x 10’s. NO SUBSTITUTE Remove and replace wood cover boards 2 x 12 x 20':Furnish material and labor to remove and replace wood cover boards 27 pre-drilled for through bolts holes attached with 8.8.ring shank 5 EAnails2x12's. NO SUBSTITUTE 33 Agenda Item #8.E. 13 May 2024 Page 228 of 239 ITEM NO. 28 29 30 31 32 33 34 35 36 37 DESCRIPTION Remove and replace wood cover boards 2 x 14 x 20’:Furnish material and labor to remove and replace wood cover boards pre-drilled for through bolts holes attached with S.S.ring shank nails 2 x 14’s. NO SUBSTITUTE Remove and replace fender boards 1 x 12x 12’not drilled: Furnish material and labor to remove and replace UHMW fender boards attached with 3/8"diameter x 5”8.8.leg screws,Set below surface by counter boring holes,1 x 12's not drilled for through bolt holes. NO SUBSTITUTE Remove and replace fender boards 1 x 12x 12’pre-drilled: Furnish material and labor to remove and replace UHMW fender boards attached with 3/8”diameter x 5"8.3.leg screws,set below surface by counter boring holes,1 x 12’s pre-drilled for through bolt holes. NO SUBSTITUTE Remove and replace 1 x 12 x 12'grey cover boards:Furnish material and labor to remove and replace 1 x 12 HDPE grey cover boards attached with 8.8.leg screws similar to existing at the Landing. NO SUBSTITUTE Remove and replace 10”Bellingham Marine Almag “S” cleats: Furnish material labor to remove and replace Bellingham Marine Almag “S"cleats,through bolted with hot dipped galvanized steel bolts,10”Almag “S“cleats. NO SUBSTITUTE Remove and replace 15”Bellingham Marine Almag “S" cleats: Furnish material labor to remove and replace Bellingham Marine Almag "S"cleats,through bolted with hot dipped galvanized steel bolts,15"Almag “S"cleats. NO SUBSTITUTE Remove and replace 12”square plastic pile caps:Furnish material and labor to remove and replace plastic pile caps anchored with 3M 5200 adhesive onto concrete pile,12"square plastic square cap. NO SUBSTITUTE Remove and replace 14”square plastic pile caps:Furnish material and labor to remove and replace plastic pile caps anchored with 3M 5200 adhesive onto concrete pile,14"square plastic square cap. NO SUBSTITUTE Remove and replace 18”fiberglass pyramid pile cap (Landing): Furnish material and labor to remove and replace plastic pile caps anchored with 3M 5200 adhesive onto concrete piles,18” ?berglass pyramid cap (Landing). NO SUBSTITUTE Remove and replace 24”square plastic pile caps.Furnish material and labor to remove and replace plastic pile caps anchored with 3M 5200 adhesive onto concrete piles,24" ?berglass pyramid cap (Landing). NO SUBSTITUTE APPROX. QTY 10 10 10 BID #SC-0397-22 UNIT UNIT PRICE EA EA EA EA EA EA EA EA EA EXTENDED TOTAL 34 EA Agenda Item #8.E. 13 May 2024 Page 229 of 239 BID #SC-0397-22 ITEM APPROX.EXTENDED NO.DESCRIPTION QTY UNIT UNIT PRICE TOTAL Remove and replace: Furnish material and labor to remove and replace 16 gauge 38a copper sheet pile caps anchored with 8.8.rang shank nails of 10 EA wood piles.10" NO SUBSTITUTE Remove and replace: Furnish material and labor to remove and replace 16 gauge 38b copper sheet piie caps anchored with 8.8.rang shank nails of 10 EA wood piles.12” NO SUBSTITUTE Hourly labor rate for miscellaneous work: Furnish labor at an hourly rate to do repair and maintenance such as reattach loose fender and surface boards,adjust and 180 HRreattachgangways,misc related items as directed,attach signs provided by the City,etc. NO SUBSTITUTE 39 Furnish material and labor to install deck/walkway:P.T.25O 6"to 8”piling,P.T.2 x 6 decking and P.T.2 x 8 headers and 40 stringers.All fasteners shall be hot dipped galvanized and SST 100 SF deck screws. NO SUBSTITUTE Remove and replace 2”x4”x12’Toe Rail. 41 Furnish material and labor to remove and replace.100 SF NO SUBSTITUTE Remove and replace Pressure Treated. 060 2 x 4 x 16’handrails.Furnish material and labor to remove 160 LFandreplace. NO SUBSTITUTE 42 Remove and replace Pressure Treated. 060 2 x 6 x 16’,Remove replace 2 x 6 sloped top handrail.160 LFFurnishmaterialandlabortoremoveandreplace. NO SUBSTITUTE 43 Remove and replace 6”x 12”x 20’whalers: Furnish material and labor to remove and replace pre-drilled 44 inner and/or outer whalers on dock edge (attached with existing 10 EA through bolts). NO SUBSTITUTE Remove and replace 3”x 12”x 20’inside whalers:Furnish material and labor to remove and replace pre—drilledinner and/or 45 outer whalers on dock edge (attached with existing through 10 bolts). NO SUBSTITUTE Remove and replace 2”x 12"x 20’outside Whaler cover whalers: Furnish material and labor to remove and replace pre-drilled 10 EAinnerand/or outer whalers on dock edge (attached with existing through bolts). NO SUBSTITUTE Furnish material and labor to install 2”x6”x8’deck/walkway' PT-A00.25..All fasteners shall be hot dipped galvanized and SST deck screws. 47 NO SUBSTITUTE 100 EA 46 35 EA Agenda Item #8.E. 13 May 2024 Page 230 of 239 Any materials not listed and utilized,can be billed at supplier invoice cost plus a mark-up of %,but not more than 10%). BID #SC-O397— 22 ITEM APPROX.EXTENDED NO.DESCRIPTION QTY UNIT UNIT PRICE TOTAL Furnish material and labor to install 2”x6"x16’ deck/walkway: 48 PY-ACQ.25.All fasteners shall be hot dipped galvanized and 100 EA SST deck screws. NO SUBSTITUTE Furnish material and labor to install 2"x6”x16’ deck/walkway: 49 PY-ACQ.25.All fasteners shall be hot dipped galvanized and 100 EA SST deck screws. NO SUBSTITUTE Furnish material and labor to install 2”x6”x1 2’ deck/walkway/handrail: 50 PT—ACQ.25.Allfasteners shall be hot dipped galvanized and 100 EA SST deck screws. NO SUBSTITUTE Furnish material and labor to install 6”x6”x1 2’Post to Pile: PT—ACQ.40.Allfasteners shall be hot dipped galvanized and SST deck screws. NO SUBSTITUTE 51 40 EA Furnish material and labor to install 4”x4"x12’Intermediate Post : 52 PT-ACQ.40.Allfasteners shall be hot dipped galvanized and 40 EA SST deck screws. NO SUBSTITUTE Furnish material and labor to install 2”x2”x8'Picket Railing: PT-ACQ.25.Allfasteners shall be hot dipped galvanized and SST deck screws. NO SUBSTITUTE Furnish material and labor to install 4’tall 12.5 Gauge Galvanized Steel,Black Vinyl-Coated Welded Wire,2”x2" mesh:54 Allfasteners shall be hot dipped galvanized and SST deck 50 FT screws. NO SUBSTITUTE Furnish material and labor to install buoys.9"Spar Buoy and Decals,[60]SST Chains for Buoy system per LF,[1]Salt Water Resistant Bungees.[4]Swivels &Shackles for system,and 300 pound Concrete Anchors and SST Eye Bolts. 53 200 EA 55 NO SUBSTITUTE Furnish material and labor to properly remove and dispose 56 of debris from river and marine areas.100 LBS GRAND TOTAL: 36 Agenda Item #8.E. 13 May 2024 Page 231 of 239 PROCUREMENTDIVISION 214Iii HoganStreet Stile 800,Jnnhuuvillr,Florida32202(904)155-8800-Name;(904)255-3837Farr; llama/e)PRGTESTPROCEDURE-S I’l?tl??lcm) 126.I136(c)(3) lift.IO?tcitl’.) i26.IOBic?lEtl) l26.l06(c}f5) 126‘IDGIBH?) £26.Ionian?) 326.loatcil?l 126.1015“):1)Purposeand Scope tn)These protest pmdurcs m pmmulgatcd pursuant to §I26.ttiét-c)ot‘the Jacksonvi?c Ordinance Cutie {the Todd“).which authorizes the Chief of tire Pmcuremcnt Division {lll'IE"Chief"?to "mm and publish mics and regulations guvuning bid protests.”In Liv:event a court at cnmpctcnt jurisdiction deciarcs any provision of these Pmcurtmcnt Pmtcst Procedures to be umnuitutimul. invalid.or nthcr’wisc mienl'orctzziblc.than all mmrrirn'ng provisinns shall bc scramble,valid,and cnl'nrccabilc regardless of tin:inwlidity orany other provision. Pumoscand Script: Dcl’rnitions Timely Noticeot‘Protest Dalivcry PI'GCI?S Protest Hearing Rules and Procedurcs (blln acmrdanccwith the.pmccdur‘cscontained hmin,any person or entity that is adversely affected by rt decisionor an intended decisioncut-teeming a snlicitation.mlicitntiun documtmts.award.or any other mass or [rumdurn prescribed in [he Code and who has standing tn protest said decisiun nr intended dncisinn under Fiaridtt law (the ”Protestant"),must timely ?le :1 written Notice of Pmtcst seekingto challenge the decisionor intendedticcisiun. The issu?s}raised,and the informationcontalmd in the Noticc of Pmutst and any supplemental documentation ?lbu in accordance with minimum),hmnt.must clearly identify and explainthe factual tutti lcgttl basis for any mlicf sought.and shall in:the nniy issucts]and infnmmtiou the i’rotcstant may present For mnsidmnion tort-rethcapplicablecummittcc. in: Requestfar Extension to File SupplementalProtest Dncurnenlutlm [ndcrpcntitmtAgmrcy,Boardor DclcgtttcdAuthority iZ?l??eKB}De?nitions For thtt purpose at”thaw Bid Prntcst Procedures.the following de?nitions m:provided: tn)"Competitive snlicitatiou"or 'mrllcitntinn"shall lmluuc without limitation an invitation to bid.competitivescale dlaid.multi—stcpcompetitive scalar!laid,enmpctlttvc scale dproposal.nr .1 request for git-quests.andlnrquali?cations. (hi “Posting"means the noti?cnliut't nf solicitatiu?s. decisicmsor"intended ducisinn‘nr l‘ilhi?'matters relatingto pumutcrncnt on a chmiimd Intcmnt website.by placin gthesameonthebulletinhoard-ts)designated by tin PmmrrcmcrnDivision for this purpose.or as may be consistentwnn§t26.loam}of thc Code. (c)“Exocptinnnlpurchase"mums any purchascHewitt]lil ylawormicfromlitemquimrmntsforcompetitivemlicilmion ,includingwithout limitation purchasespursuant to ?li?tlo‘t, 126.206.l26207,I262l I1 ”6.307.”6.3%“,126.3]I, I263”,pr l26.3i3 of thc Code. (d)“Electronic transfer"is limited :0th In facsimile transmissionsthat appear legiuly on paper at the place nf ?ling. Rtw‘n'm3:E?'ecrirc011::I311034 37 BID #SC-0397-22 CiT‘YOF Agenda Item #8.E. 13 May 2024 Page 232 of 239 (cl “Final Agency Action"means a ?nal decision that results from a proceeding hereunder.and includes mint-Ls which are af?rmative,negative.injunctive.er declaratory in loan. (l‘l “anuremcnl process”has the same meaning on “contract solicitation or award process." lz?.105te)(3)‘l‘imcly Holler:of Protest (at)Recommendations of Award nndfor Bid Rejection. A Protestant shall have an hours after either the posting or written noti?cation of rt decision or intended decision. whichever is earlier,in which to ?le a written Notice of Protest in order to timely challenge or seek relief from a Procurement Division recomtcndcd award of an exceptional purchase or an award or recommended conclusion to any bid or proposal solicitation process. including withoutlimitation:(i)a recommendationto reject a that or proposal:(ii)a contract award;or {iii}the short listing of bidders or promises. {h}Bldr'f'roposal'Specifications unwor- Requirements.A Protestantshallhave In business days after the posting ora solicitation or4tl hours alter the pmtcd date and time or a pie-hid or pie-proposal conference. whichever is earlier.or 48 hours after the posting of an addendum.in which to file a written Notice of Protest in order to timely challenge the requirements.terms andr'ot' conditions contained in bid or proposal documents. including without limitation any provisions governing or establishing:(i)the basis for making the award in question; (ii)evaluation criteria;(iii)equipment.product,or material speci?cations:(iv)proposed project schedules:(v) statements regarding participation goals or other equal opportunity measures:or (vii other general solicitation or project requirements. (c)Computation of Time —The computation of the time limitationsor periods contained herein shall be gevcmcd by and shall be pursuant to Florida Rule of Civil Prtxacdare Lima}Florida Rule of Judicial Administration 2.5M. Failure in ?le a written Notice of Protest within the applicable time limitationor period shallcot'tslilutca waiver of any right,remedy.or relief availablehereunder. (d)Form and Content or the Notice of Protest:-A written Notice of Fractal shall:ti)be addressed to the Chief; (ii)identify the solicitation.decision.or recommended award in questtlon by number and title or any other language suf?cient to enable the Chief to identify the some:(iii)state the timeliness of the protest:(iv)state Protestant‘s legal standing to protest;and (vi clearly state With particularitythe issnc(s).material fuctls]and legal authority upon which the protest is based. l26.1€l6(c)(4)Request for Extension to File Supplemental Protest Dowmenlalion At the time of ?ling a timely Notice of Prr’rtcsrhereunder.a Protestant may request an extension of three (3)tatsimss days after the date its Notice of Patten is timely receive d.in which to provide supplemental pmtcttt documentation. Failure to do St:or to timely submit the supplement garmen tdocumentationshallconstituteawaiverol’any ?ght to the same. li?JW?lS}Delivery The timely ?ling or a Notice of Protest shall be accomplished when said notice is received by the Procurement Division within the applicable lime limitatio norperiodcontainedherein.Filing a notice may be accomplished by manual transfer via handedeliveryor mail in the Chief of Procurement at 2H N.Hogan Street.8" ?mt‘.Jacksonville.Florida 32202 or try electronic transfer via facsimile to {90s}255-8831 The msmibitity and burden of pnrol that its Notice or Protest has been timely and properly received shall rest with the Protestant .regardlessas to the method ordelivery employed. li?JWeN?}Process (at Upon receipt of a timely ?led written Notice of Protest .the Chief or hislher designer:shall schedule and provide millet:of the time.date,and place that the poorest will he heard.”me pmtest will he heard before the General Gevemtrstntal A‘wanL-t Committee l'lGGAC").the le'essionttl Services Evaluation Committeet“PSEC"J,or the Competitive Scaled Pmpusal Evaluation Committee (‘CSPEC").whichever is applicable.The Chief or hislher designer:shall have the discretion to minced with the solicitation or contract award process in question or to suspend the same pending the resolutionof ll‘tcprotest.To the extent the Chief or hislhcr designce decides to exercise hislher discretion not to suspend the solicitationor contract award process pending the resolution of"the protest.the Chief 0r hlsllter designer:shall set forth in writing the particular facts and/or circumstances upon which his/her decision lit based. ([1)Thnsc perstms or entities.other than the Protestant.who will be directly a?'ected by the resolution of the protest shall be given notice of the protest hearing,and the Notice of Protest and any supplementalprotest documnlttlion shall be made available to them upon a written rcqacst for the Rn'a'n'm3:Unwin-01m.-”HMO 38 Past2'n j BID #SC-0397-22 Agenda Item #8.E. 13 May 2024 Page 233 of 239 /. :—“min 1)w ,l Hkn‘ !~m:.-L‘=. up" ,\ :mwv rm '4 l'91!.LL'n.m-.u?‘ ”Al 1-‘ik.-M.»d HIV—van‘|y _A..g v-w:u..u u zu-u‘ \{vaJ .y-.v wk.u a .m a m.- r.:14?uhu‘rlz‘inr ml w 0‘7.m.‘lh .M mm my.A m m...,5, m.”r .,4.mum an?.,. ‘3 ‘i $‘ it)When a Notice ul‘Fromm i5 ?lcd purnuont to §l26.t?h{c){3‘_i(h}.hereof;the Chief or applicohit:words cmmnitlco chaiqttrrson shall have the discretion to direct that the solicitation to questionis not to ho armor!flooding the mutilationof lilo mast. IMIWEW}Prater Hearing Bulgaria Promotions (tr)Hearings hereunder shall he heard bcl'om the applicablt: committee and shall hogin with o general statement of the mics and pmcociumsprescribedheroinlay a mpr‘osorttotivcof tho enmmlttcc.{attained by a general ntatomcnt of tho facts by s representative of tho Prmuromm Division. chrcmntatimof the Protestant.limited solely to its ownas,of?cers.employees anchor legal t-ounsol.1willthen he required to present its case based solely upon tilt: issuots)and infurmtloncontainoti in the Notionof Protest and any timely submitted supmomcnttti protest down-notationThose persons or entities,othor than the Protestant.who haw:legal standing and will be dimetsly affected by the resolution of the protest will be given on opportunity to be heard and to prosominformationMore the committed.which will be Followedby a stoicmont and tho presentation of information from tho Procummnt Division and other govcmmcninl mpmsmtativcs.'lhc Poucstmt must establish by the preponderance of the evidence that the protost should he gramtodbased upon the low.fools and infatuation pmod.The committee in. cnliilcd‘to ask questions orany party or any time during the heating. {hi For hearings homundor.the formal rules of evidence warrant to the Florida EvidcnocCodc may be rotated at BID #SC-0397-22 the sole discretion of the presiding choir-personor [he applicablecommon.Homily cvicicnoc may be :droissihto trod used to supplomontor explainother cvidcnco. (c)Unloattnlhomisc provided by the Carlo.this harden of prooisitoll that withthe Protestant.Th:ntondardof proof for promodings hcnmndcr shall he whethur n Poncumrmm Division recommendationor tho docislm or intended decision in question was clearly commits.arbitrary.or caprioious.fraudulent.or otherwisewithoutany basis in Fact or law.In any protest [hmomlingchallenginga decision or iotnntlotldecision to reject all bids.pumalonr replica.tho standard or review shall be whether the decisionor intended decisionis illegal.arbitrary.dishooost.or mount. (d)A majority vote of the mom or the npplicablo cornmitmc shall bl:required in than!it protest.herniation othuwlsc.tho proton shallbe denied.and.upon oxmlion by the Mayor or his designoc.said vote deor decision orthe amicableInland;committee shall he poslnd and shall represent ?nal agencynotion. 126-.ln?toltalImpatient Annoy,Board or Delegated Authority If in protest is ?led and thesolicitationis for tho honclitoi'on Modem ogmcy.board.or delegated authority that has its own establishod procummoot prooodumanddoor.not us: the City's procuron‘tml {lmccss mutter protest procedures. linenthe person or 1:111inpt'olostingmust follow the Wm: [Honduras of that indopondmtagency.board.or delegated authority. “?n:protodingtPrumtrcmnlProtest Proceduresare herebyadoptcdIltis Ill"day of November 202%.ivytho undmignod Chicl'nl‘ Procummomfor immediate lmpiomontotion.and will remain in full tome and cll'cot omit such timeas they may be family misod.amondnd.supploma‘ticd.suspended.or abolished. ProcurementDittision aminotiara;Chicl’ 21am.lingo Street.Soto:mo Jacksonviilc.Florida 32302 (904}255~8300-“bunt: 1994)25543837—FncslmiIt: ‘5'12le Ci,3!! 39 Agenda Item #8.E. 13 May 2024 Page 234 of 239 DDY g, D m f Eligibility VENDOR VENDOR—FEIN#.3.°.Reinstatement DateD1squa11?cat10n BID #SC-0397-22 DISQUALIFIED/PROBATIONARYSUPPLIERS LIST In accordance with the City’s Procurement Code 126.201 (1)(1),the Chief of Procurement and all agencies are advised to cease doing business with disquali?ed suppliers as they appear on this list.However,any existing contracts held by the suppliers listed below should be completed. Able Lumber and Su 1 593198312 07/18/1997 07/1 8/1998 *A uino Construction Com an Inc.00001424 04/19/2018 04/19/2021 Armored Car Services 593191058 02/10/2000 02/10/2001 *Arnett Contractin Inc.223965485 06/04/2010 06/04/2013 Ashland Technolo ies Inc.12/03/2021 PERMANENTLY *Aztec American Builders Inc.00012849 01/10/2018 01/10/2021 **B.Robinson Co oration 00008704 10/24/2018 10/24/2019 C &H Construction 593216284 03/07/2002 03/07/2003 Carolina Pa er Mill 593579372 10/20/1980 10/20/1981 *Cleft Landsca e M mt.590036843 10/26/2000 10/26/2001 Concerned Citizens of Developing the Disable Inc.d/b/a A.I.C.R.07/23/1998 07/23/1999 Court Yard Conce ts 593198312 05/07/1997 05/07/1998 Creed Com an 45357941 03/07/1990 03/07/1991 D&D Site Work Inc.10/9/2013 10/9/2016 Elite Public Safet 03/25/2000 03/25/2001 Fire Defense Centers 593035606 06/08/1987 06/08/1988 *First Coast Site Contractors 273995727 10/26/2012 10/26/2013 **Francbeth Inc.593658944 07/9/2014 07/9/2015 *GA Janitorial Cleanin Svcs.Inc.010684614 08/31/2009 08/31/2010 Geor e Patterson &Assoc.59317759 06/05/1998 06/05/1999 G K Solutions 593541756 09/08/1999 09/08/2000 **J&J Rec clin and Demo LLC *****l758 04/21/2015 10/21/2015 Kin dom Cleanin *****6694/*****9 8 10/20/2015 10/20/2017 *Process Server Ente rises LLC 263336079 04/29/2010 04/29/2011 **Ra T.Freiha Construction Inc.593615599 06/01/2010 06/01/2012 *The Real Dirt Busters *****3042 10/26/2012 10/26/2015 **Sheza General Contractors Inc.‘593430930 11/02/2010 11/02/2011 Ti er Tale Publication 05/21/1998 05/21/1999 Whittle &Sons 07/25/1980 07/25/1981 *Suppliers disqualified/debarred from bidding as Prime and/or Sub Contractors **Suppliers placed on probation for a period of 6 months or more 40 Revised 12/07/21 Agenda Item #8.E. 13 May 2024 Page 235 of 239 8gSu estions: Company Name: Signature & Title: Street: BID #SC-0397-22 NO BID FORM UNABLE TO SUBMIT A BID?WE SINCERELY HOPE THIS IS NOT THE CASE. Ifyour ?rmcannot submit a bid at this time,pleaseprovide the informationrequestedin the space providedbelowandreturnitto: City of Jacksonville Procurement Division 214 North Hogan St.,Room #105 Jacksonville,Florida 32202 We are unable to submit a bid at this time due to the following reason(s): D Insufficient time to respond Cl Con?icts with production schedule Cl Do not meet minimum requirements Cl Do not offer these commodities /svcs El Unable to meet bond requirements Cl Other (please state below) PLEASE SUBMIT THIS FORM ONLY'DO NOT SEND BACK THE BID PACKAGE 41 Phone:ZiState:Cit Agenda Item #8.E. 13 May 2024 Page 236 of 239 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM: TODAY’S DATE: MEETING DATE: SUBMITTED BY: BACKGROUND: Ordinance No.20-24-173 appropriating $246,000 to the Community Redevelopment Fund for the creation of a Vision Zero Action Plan. May 2,2024 May 13,2024 Kevin Hogencamp,Deputy City Manager The City desires to Vision Zero Action Plan establishing a holistic,well- de?ned strategy to prevent roadway fatalities and serious injuries in Atlantic Beach.The City of Atlantic Beach has been awarded a $200,000 US. Department of Transportation Federal Highway Administration Of?ce Safety Streets and Roads for All grant for this purpose.City staff is reviewing bids from three ?rms that submitted proposals to work with staff to create the action plan.The grant requires a $50,000 match. The funding source for this program,the Community Redevelopment Fund, was established in or about 2017 for the purpose of facilitating safety and/or economic development.Most recently,$200,000 was allocated from this fund for Mayport Road ?yover murals;that prospective project was suspended,however. RECOMMENDATION:The City Commission consider approving Ordinance No.20-24-173 on ?rst reading. REVIEWED BY CITY MANAGER: ATTACHMENT:Ordinance No.20-24-173 Agenda Item #9.A. 13 May 2024 Page 237 of 239 ORDINANCE N O.20—24—173 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2023 AND ENDING SEPTEMBER 30,2024,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level;and WHEREAS,the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time-to-time,and WHEREAS,the City desires now to amend the current operating budget funds totaling $250,000 for the expenditure of the $200,000 reimbursable Safe Streets and Roads for All grant and the $50,000 City match to create a Vision Zero Action Plan. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.The Fiscal Year 2023/2024 Operating Budget is hereby amended as follows: COMMUNITY REDEVELOPMENT FUND Comprehensive Flaming Expenditures: Other Contractual Services Total Expenses:§50;000 Restricted Fund Balance: GENERAL FUND Page 1 of 2OrdinanceNo.20-24-173 $505000; Total Expenses:200 000 Expenditures: Other Contractual Services Fund Balance:$200900; Agenda Item #9.A. 13 May 2024 Page 238 of 239 SECTION 2.This ordinance shall take effect immediately upon adoption. PASSED by the City Commission on ?rst reading on the 13thday of May 2024. PASSED AND ADOPTED by the City Commission on second and ?nal reading on this 28th day of May 2024. Jason Gabriel City Attorney Page 2 of 2OrdinanceNo.20-24-173 ATTEST: Curtis Ford Mayor Donna L.Bartle City Clerk Approved as to form and correctness: Agenda Item #9.A. 13 May 2024 Page 239 of 239