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Arts, Recreation, and Culture Committee (ARCC) - 12 Mar 2024 - Agenda - Pdf.pdf City of Atlantic Beach Agenda Arts, Recreation, and Culture Committee (ARCC) Meeting Tuesday, March 12, 2024 - 6:00 p.m. City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 Page(s) 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF MINUTES 2.A. Approve minutes of the Tuesday, February 13, 2024, and Tuesday, February 27, 2024, Arts, Recreation, and Culture Committee meeting and workshop. Arts, Recreation, and Culture Committee (ARCC) - 13 Feb 2024 - Minutes Arts, Recreation, and Culture Committee (ARCC) Workshop - 27 Feb 2024 - Minutes 3 - 9 3. RECOGNITION OF VISITORS/PUBLIC COMMENTS 4. ONGOING BUSINESS 4.A. Teen Programs at Beaches Vineyard 4.B. Presentation on Different Types of Turtles / Turtle Crawl 4.C. ARCC Grantees Update 4.D. Commission Meeting Report - Jane S. 5. NEW BUSINESS 5.A. Recreation Program / Events Booth at the Farmer's Market 5.B. Boys and Girls Club Spring Break Camp / Teacher Planning Day 5.C. Ideas for the usage of the 1st West Street Property 6. OTHER AGENDA ITEMS/ANNOUNCEMENTS 7. OPEN ITEMS/FOLLOW UP 7.A. Creating an Onboarding Process for New ARCC Members 8. ADJOURNMENT Any person wishing to speak to the Arts, Recreation, and Culture Committee on any matter at this meeting should submit a Comment Card located at the entrance to Commission Chamber Page 1 of 9 Arts, Recreation, and Culture Committee (ARCC) - 12 Mar 2024 prior to the start of the meeting. This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. In accordance with the American with Disabilities Act and Section 286.26 of the Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact City Clerk Donna Bartle at (904) 247-5809 or Deputy City Clerk Ladayija Nichols at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, Florida not less than three (3) business days prior to the date of this meeting. Page 2 of 9 Arts, Recreation, and Culture Committee (ARCC) February 13, 2024 MINUTES Arts, Recreation, and Culture Committee (ARCC) Meeting Tuesday, February 13, 2024 - 6:00 PM City Hall, Commission Chamber Present:Lisa Goodrich, ARCC Chair Kaylene Maddox, Member Jane Stevens, ARCC Vice Chair Hillary Hickam, ARCC Member Tracy Gebeaux, Member Absent:An Oskarsson, Member Joseph Schwarz, Member Also Present:Latrenia Thomas, Recreation and Cultural Arts Director (RCAD) 1.CALL TO ORDER AND ROLL CALL Meeting was called to order by Lisa Goodrich at 6:03 p.m. 2.APPROVAL OF MINUTES Hillary Hickam made a motion to approve the minutes January 23, 2024, and January 30, 2024. Jane Stevens second the motion. A.Approve minutes of the Tuesday, January 23, 2024, and the Tuesday, January 30, 2024, Arts, Recreation, and Culture Committee meeting. 3.RECOGNITION OF VISITORS/PUBLIC COMMENTS There were no visitors, or anyone present for public Comments. 4.ONGOING BUSINESS A.Review of the Updated Programs Database Latrenia provided ARCC with a copy of the events spreadsheet. She also shared that the spreadsheet was updated. The Committee gave feedback on their idea of what the metrics of each program and what it would intel. Lisa also mentioned that she would like to add to the following agenda to give feedback in reference to the survey. Latrenia also shared with the Committee as a courtesy reminder to make sure that members do not violate Sunshine. Jane asked if the recent added members received the Sunshine training so that are well aware of the expectations as a committee member. Jane also recommended having a better on boarding process for incoming committee members. Commissioner Ring gave examples of what is consider a violation of Sunshine and what wouldn't be considered as a violation of sunshine. B.ARCC Priorities Setting (revised) Agenda Item #2.A. 12 Mar 2024 Page 3 of 9 Arts, Recreation, and Culture Committee (ARCC) February 13, 2024 Lisa asked the Committee to review the draft ARCC's 2024 Priorities from the January 30, 2024 workshop. She also shared that the committee would continue to meet the goals of the priorities. C.Commission & Priorities Meeting Report - Jane Jane shared feedback from the Commission and Priorities setting meeting. She discussed a list of priorities that the Commission discussed pertaining to the Cultural, Arts and Recreation Department. She shared what was discussed in the Commission meeting in reference to the lifeguard station, Dora Drive and the property on 100 1st Street. She also shared that ARCC should take interest in the 100 1st str. property to help expand programs in Recreation. Jessica Ring shared additional information about the property that the City is the process of purchasing. She also gave an update on the lifeguard station and Dora Dr. She encouraged the Committee to share their ideas to the Commission about the 100 1st str. property. D.Upcoming Grant Cycle Calendar Lisa discussed the dates for the key timeline that the Committee agreed on for the fiscal year 2024 -2025 grant period. She requests for members to mark their calendars to be in attendance for the presentation dates on August 30, 2024. Jane asked if an applicant for the grants isn't available to attend the scheduled date for presentations, is there a secondary date for them to attend? Latrenia response was the committee could recommend the applicant to attend the following ARCC meeting to give their presentation. E.Proposed Fee Structure Lisa discussed the notes from Linda Lanier draft from the fee structure workshop. She also shared it is now in the hands of the staff to move forward on restructuring the Recreation fees. The Committee discussed the agenda for the February 27th workshop. Lisa asked for each Committee member to draft a wish list to discuss at the March 5th workshop. F.Turtle Crawl - Lisa Goodrich Lisa shared her idea on the Turtle Crawl would tie into the ARCC priorities on having a Disney style map of the parks. She also discussed there would be thirty turtle sculptures in varies locations throughout the city. She also mentioned that the Committee would provide research about the turtles as well as the historically significant of its location for each sculpture. Jane shared her feedback on plenty of ways to allow the community to help provide input for the turtle crawl. 5.NEW BUSINESS A.Funding Request to Open Centers on Non-Boys and Girls Club Days Latrenia shared that the agenda item is on Kevin Hogencamps radar and he's aware of the Boys and Girls Club to have centers open during the school year on non-Boys and Girls Club days. Agenda Item #2.A. 12 Mar 2024 Page 4 of 9 Arts, Recreation, and Culture Committee (ARCC) February 13, 2024 6.OTHER AGENDA ITEMS/ANNOUNCEMENTS A.ARCC Workshop February 27, 2023, at 1:00 PM 7.OPEN ITEMS/FOLLOW UP A.Updates from the Liaisons on the Grant Program Jane gave a handout to each member recommending electronic folder that would be a historical file on each grant organization / schools. 8.ADJOURNMENT There being no further business, Chair Lisa Goodrich adjourned the meeting at 7:11 p.m. Attest: Lisa Goodrich, Chair Latrenia Thomas Agenda Item #2.A. 12 Mar 2024 Page 5 of 9 Page 6 of 9 Arts, Recreation, and Culture Committee (ARCC) February 27, 2024 MINUTES Arts, Recreation, and Culture Committee (ARCC) Meeting Tuesday, February 27, 2024 - 1:00 PM City Hall, Commission Chamber Present:An Oskarsson, Member Lisa Goodrich, ARCC Chair Kaylene Maddox, Member Jane Stevens, ARCC Vice Chair Tracy Gebeaux, Member Absent:Joseph Schwarz, Member Hillary Hickam, ARCC Member Also Present:Latrenia Thomas, Recreation and Cultural Arts Director (RCAD) 1.CALL TO ORDER AND ROLL CALL 2.RECOGNITION OF VISITORS/PUBLIC COMMENTS 3.TOPIC TURTLE CRAWL A.Broad vision for the project Expected outcomes – connectivity What does success look like? Lisa shared the example of the Mice on Main project in Greenville SC. Her belief for the Turtle Crawl would be to implement a project similar to the Mice on Main project. The expected outcome outcomes would be to create connectivity throughout the parks. The success would be based on having a great marketing plan, public and private sponsorship of each turtle. The goal is to have six different types of turtles and a total of thirty turtle sculptures will be located throughout Atlantic Beach. The sculptures information for each sculpture would be accessed digitally through an app. Each turtle would provide education on the type of turtle as well as the history of the location. B.Identify locations Name resources – who can help? The Committee brained stormed ideas on the possible locations for the thirty turtles. Jane recommended to choose a location with native plants as a possible location for a turtle. It was also discussed having a turtle at all the parks in Atlantic Beach. Example of a Turtle Sculpture C.Develop narrative about locations – what is significant? Why? Agenda Item #2.A. 12 Mar 2024 Page 7 of 9 Arts, Recreation, and Culture Committee (ARCC) February 27, 2024 The Committee generated a list of different locations that could be geographically spread out to be fitting for a bikeable community. Suggestions such as Selva Preserve, One Ocean, ABE, the old Bull Airport, the location of the former railroad station, the oldest home in Atlantic Beach, the location of the former Continental Hotel, Adele Grage, Beaches Theater, a beach walk over, a native garden, the intercostal bridge, Dutton Island Preserve, Tide Views, Jordan Park, the biggest heritage tree, the Vooswar, Donner Park, the Gail Baker Center, Jack Russell Park, Beaches Veterans Park, the Lifeguard station, Bull Park and two in Howell Park. Suggested Historic Sites in Atlantic Beach D.Decide on kinds of turtles Three land tortoises Three sea turtles The Committee discussed the many different types of turtles. A variety of turtles that ranged from endangered, local, land and water. Lisa recommended for the committee members to do research on the suggested turtles of their choice. E.Research turtles/tortoises The Committee also suggest speaking with someone from the Beach Sea Turtle Patrol to collect information on the turtles. It was also recommended to reach out to Mayport Coastal Science Middle school to collect information on different types of turtles as well. F.Design and construction of turtles Lisa mentioned Jenny Hager from UNF whom provided her with the estimate for putting together each turtle. She also mentioned that Jenny's team is responsible for putting together the sculpture park in Jax Beach. She would like to ask Public Works to lay the slabs of concrete to station the turtles on. Turtle Crawl - Invoice G.Designing the plaques and QR codes Hire a graphic designer The Committee discussed seeking different graphic and web designer companies. Lisa volunteered to put together a list of companies to request bids for the web and graphic designer. Latrenia recommends speaking with Kevin since he's in charge of managing the City's website. She explained that Kevin would be able to advise Lisa on ideas for the website. H.Website design Can this really be done in-house? Hire a web designer Lisa mentioned she would speak with Kevin first in regard to the website. I.Marketing and public relations campaign What’s needed? Agenda Item #2.A. 12 Mar 2024 Page 8 of 9 Arts, Recreation, and Culture Committee (ARCC) February 27, 2024 Timeline There was a suggestion to publish the Turtle Crawl in the newsletter in the City's monthly water bill. J.Design and print maps Look at parks master plan – can we use their maps? It was suggested to review the updated parks master plan and to include the maps of the locations on the website. K.Investigate public private partnerships Should we solicit sponsorship from individuals or businesses? The Committee agreed to solicit sponsorship from individuals or businesses.to show support from sponsorships. L.Research and pursue grant opportunities? Can we engage the City’s grant writer? Lisa mentioned that she will continue to seek Grant opportunities from the latest edition of the SMARTGrants. M.Timeline and next steps Who will do what? When do we want to launch? When do we meet again? Lisa shared that she would draft the notes from the workshop with suggestions of things that are needed to be tasked amongst the Committee. 4.OTHER AGENDA ITEMS/ANNOUNCEMENTS Jane suggested asking certain departments in the city what they can provide to support the Turtle Crawl. 5.ADJOURNMENT There being no further business, Chair Lisa Goodrich adjourned the meeting at 3:00 p.m. Attest: An Oskarsson, Chair Latrenia Thomas Agenda Item #2.A. 12 Mar 2024 Page 9 of 9