Arts, Recreation, and Culture Committee - 09 May 2023 - Agenda - Pdf.pdf
City of Atlantic Beach
Agenda
Arts, Recreation, and Culture Committee (ARCC)
Meeting
Tuesday, May 9, 2023 - 12:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Page(s)
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF MINUTES
2.A.
Approve minutes of the April 11, 2023, Arts, Recreation, and Culture Committee
meeting.
Arts, Recreation, and Culture Committee - 11 Apr 2023 - Minutes (1)
3 - 5
3. RECOGNITION OF VISITORS/PUBLIC COMMENTS
4. ONGOING BUSINESS
4.A.
ARCC Member Availability
4.B.
Arts in the Park Event Update
Event Report 2023 AITP
7 - 8
4.C.
WellFest Event Report
5. NEW BUSINESS
5.A.
Commission Meeting Report - Jane Stevens
5.B.
Update on ABE Grant Funding Request
5.C.
Kids Hope Alliance Update
5.D.
Boys and Girls Club Partnership with AB Community Centers
5.E.
Local Schools Grant Funding Meeting
6. OPEN ITEMS / FOLLOW UP
6.A.
Database of Programs
6.B.
Volunteer Program
7. OTHER AGENDA ITEMS/ANNOUNCEMENTS
8. ADJOURNMENT
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Arts, Recreation, and Culture Committee - 09 May 2023
Any person wishing to speak to the Arts, Recreation, and Culture Committee on any matter at
this meeting should submit a Comment Card located at the entrance to Commission Chamber
prior to the start of the meeting.
This meeting will be live-streamed and videotaped. To access live or recorded videos, click on
the Meeting Videos tab on the city's home page at www.coab.us.
In accordance with the American with Disabilities Act and Section 286.26 of the Florida Statutes,
persons with disabilities needing special accommodations to participate in this meeting should
contact City Clerk Donna Bartle at (904) 247-5809 or Deputy City Clerk Ladayija Nichols at
(904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, Florida not less than three
(3) business days prior to the date of this meeting.
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Arts, Recreation, and Culture Committee (ARCC)
April 11, 2023
MINUTES
Arts, Recreation, and Culture Committee (ARCC)
Meeting
Tuesday, April 11, 2023 - 6:00 PM
Commission Chamber
Present:Jane Stevens, Member
Lisa Goodrich, Member
Mary Mullahey, Member
Joseph Schwarz, Member
Absent:An Oskarsson, CARAC Chair
Hillary Hickam, Member
Carol Silcox, Member
Wally Sears, Alternate Member
Also Present:Latrenia Thomas, Recreation and Cultural Arts Director (RCAD)
1.CALL TO ORDER AND ROLL CALL
Meeting was called to order by Lisa Goodrich at 6:01 pm.
2.APPROVAL OF MINUTES
A.Approve minutes of the February 14, 2023 March 14, 2023 Arts, Recreation, and
Culture Committee meeting and March 28, 2023, workshop.
3.RECOGNITION OF VISITORS/PUBLIC COMMENTS
No Public Comments
4.ONGOING BUSINESS
A.Wild Wonders Additional Dates - May 20, 2023 for Kids to Park Day
Wild Wonders will be included in the Kids to Park Day on May 20, 2023, at Howell
Park. This will also fulfill the request of Wild Wonders rotating to other locations in
Atlantic Beach.
B.Update on the Grant Recipients - Liaisons
Joe S., Liaison for grant recipient Fletcher High School Band gave an update that he's
in communication with them and they are planning to volunteer for Arts in the Park.
He also gave an update on New Age Hippy's upcoming event as well and provided info
for other Committee members to review.
Jane S. shared that the Mayport Garden installation is scheduled for May 20th at
Mayport Middle School and the Committee members are invited to attend in support of
the additional funding they were awarded for the outdoor garden.
Lisa mentioned that she was connecting with Connecting Thur Music on April 20th for
Agenda Item #2.A.
09 May 2023
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Arts, Recreation, and Culture Committee (ARCC)
April 11, 2023
a follow up review on three of their classes at Neptune Beach Elementary.
Latrenia gave an update on Brush Up Canvas and how the program has had great
attendance with plans to add more classes in the summer during Summer Camp. Also,
she gave an update on the Face4Kids program and shared that the instructor, Kirk
Farber extended an invitation to attend their program's graduation ceremony in Atlantic
Beach Elementary School.
(4.B. Pt. 2)
Mary gave an update on D-1 Training, she is awaiting to hear back from them to
finalize the date for their Spring Speed Camp. She also shared that she is intending to
contact Dana Jeffrey's with Jax Board Riders to get an update on when their program
will be set to begin.
5.NEW BUSINESS
A.Commission Meeting Report - Jane Stevens
Jane shared info from the prior Commission meeting that the Commissioners discussed
the funds that were set aside for a van for the department. She explained that a request
to utilize a portion of the funds for other needs in the City was recommended. Jessica
Ring shared her view on the discussion during the meeting along with the Committee
members vision on other possibilities the funds could be used for.
B.Kids Hope Alliance RFP - Latrenia
Latrenia shared the RFP for the Kids Hope Alliance funding would be available on
April 12th. She gave an explanation on what the funds could be used for to advance the
Community Centers.
C.Community Center's Summer Camp Plans - Latrenia
A handout was disbursed in reference to the scheduled activities for the Youth and
Teen Summer Camp. Committee members shared their views in reference to the staff,
centers, programs and management. Jane recommended inviting lifeguards to come to
the centers to talk about rip current safety. She also suggests other ideas to incorporate
during the summer. It was mentioned that the fees for Summer Camp should be
increased with the option to apply for a scholarship to assist families who need
financial assistance to register their children for summer camp.
6.OPEN ITEMS / FOLLOW UP
A.I-9 Sports Proposal
Latrenia discussed the opportunity of partnering with I-9 sports and wanted to bring it
before the Committee to hear their thoughts in regard to the possibility of a partnership.
B.ARCC Priorities Setting Meeting
The Committee was pleased with the rough draft of the A.R.C.C. Priorities Setting and
agreed to adopt the draft.
Agenda Item #2.A.
09 May 2023
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Arts, Recreation, and Culture Committee (ARCC)
April 11, 2023
C.Volunteer Program
The Committee shared their views and gave a demonstration on how they envision the
program.
D.Recommendation to move A.B.E. Cultural Day and ASE program to the City's
Budget
Latrenia recommended moving Atlantic Beach Elementary School's ASE and Cultural
Day funding received through grants to be moved to the actual Recreation and Cultural
Arts Budget. The Committee shared their concerns in hopes that they would continue
to be held accountable for how they utilize funding.
E.Database of Programs
A request was made for the agenda item to be tabled until the next meeting.
F.IMEP Program
Lisa gave an update on the IMEP Program and recommended to adopt the program as
one of the Senior Citizens activities. She also explained the details of the program
including cost, curriculum, training and location.
7.OTHER AGENDA ITEMS/ANNOUNCEMENTS
8.ADJOURNMENT
There being no further business, Chair Lisa Goodrich adjourned the meeting at 7:45 p.m.
Attest:
An Oskarsson, Chair Latrenia Thomas
Agenda Item #2.A.
09 May 2023
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1
Approved By Date Approved By Date
2023 ARTS IN THE PARK EVENT REPORT
April 24, 2023
OVERVIEW
1. Date of the Event
April 22, 2023
2. Number of Attendees
About 1100-1350 attendees
3. Staff / Volunteers
Recommended 1 staff to 25-35 guest for events (Depending on the manual work needed for the
event). Volunteers assisted with parking and the lines for attractions.
•Recreation Staff (1-2)
•Public Works (2 Park Rangers)
•Police Department (1 Officer & 5 Volunteers)
•ARCC Committee Volunteer (1)
•Fletcher High School Rotary Volunteers (3)
•Volunteers (7)
•Judges (3)
4. Food Vendors
Food vendors pay $25 per event
•Col. Mustard’s Phat Burger
•El Guacho Grill
•Jax Acai Bowl
•Frozen Sweets Truck
•Cosmo’s Kettlecorn
Agenda Item #4.B.
09 May 2023
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2
Approved By Date Approved By Date
5. Activities
•Face Painting (1)
•Music by North Florida Folk Network
•Vendor Booths (47)
6. What worked well.
•Having multiple volunteers assisting in passing out programs, giving artists breaks, manning the Recreation table
•Having ABPD volunteers assist with traffic and parking
•The spacing of the booths – instead of 10x10, we planned out 12x12 so vendors would have enough room to set
up and move around.
•Adding the info booths with the vendors instead of on the other side of the park provided more flow when
attendees were walking.
•Serving breakfast for artists at the food truck.
7. What I thought was NOT successful.
Need to adjust the food tickets given to vendors (provided in an email) that states which food truck to use it
at and what timeframe.
The map still needs to be adjusted, as placement of tents do not lineup with throughways when artists are
picking where they want their booth to be.
8. Recommendations for improvement for future events.
Add benches to the east side of the park so there is more seating if attendees get tired.
Print out more brochures – 500
Have info sheet where potential vendors can provide their contact info for future shows.
APPROVAL AND AUTHORITY TO PROCEED
We approve the project as described above, and authorize the team to proceed.
Name Title Date
Agenda Item #4.B.
09 May 2023
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