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Arts, Recreation, and Culture Committee - 13 Jun 2023 - Agenda - Pdf.pdf City of Atlantic Beach Agenda Arts, Recreation, and Culture Committee (ARCC) Meeting Tuesday, June 13, 2023 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Page(s) 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF MINUTES 2.A. Approve minutes of the May 9, 2023, Arts, Recreation, and Culture Committee meeting. Arts, Recreation, and Culture Committee - 09 May 2023 - Minutes (1) 3 - 5 3. RECOGNITION OF VISITORS/PUBLIC COMMENTS 3.A. Osher Lifelong Learning Program - Laurel Conderman OLLI at UNF Brochure 7 - 8 4. ONGOING BUSINESS 4.A. ARCC Grantees Final Report's 4.B. 2023 -2024 ARCC Grant Funding Application Review and Q&A's 4.C. Final Approval for the ARCC Strategic Plan 4.D. Commission Meeting Report - Jane Stevens 4.E. IMEP Follow Up - An Oskarsson 5. NEW BUSINESS 5.A. Collaborating with the Enviromental Stewardship Committee / Volunteer Recruitment - An Oskarsson 5.B. Mayport Flyover Mural Status 5.C. Cultural Arts and Recreation Proposed Budget Cultural Arts and Recreation 2023 -2024 Budget Request 9 - 13 6. OTHER AGENDA ITEMS/ANNOUNCEMENTS 7. ADJOURNMENT Page 1 of 13 Arts, Recreation, and Culture Committee - 13 Jun 2023 Any person wishing to speak to the Arts, Recreation, and Culture Committee on any matter at this meeting should submit a Comment Card located at the entrance to Commission Chamber prior to the start of the meeting. This meeting will be live-streamed and videotaped. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. In accordance with the American with Disabilities Act and Section 286.26 of the Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact City Clerk Donna Bartle at (904) 247-5809 or Deputy City Clerk Ladayija Nichols at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, Florida not less than three (3) business days prior to the date of this meeting. Page 2 of 13 Arts, Recreation, and Culture Committee (ARCC) May 9, 2023 MINUTES Arts, Recreation, and Culture Committee (ARCC) Meeting Tuesday, May 9, 2023 - 6:00 PM Present:An Oskarsson, CARAC Chair Jane Stevens, Member Hillary Hickam, Member Mary Mullahey, Member Joseph Schwarz, Member Jessica Ring, Commissioner - Seat 5 Absent:Lisa Goodrich, Member Carol Silcox, Member Wally Sears, Alternate Member Also Present:Latrenia Thomas, Recreation and Cultural Arts Director (RCAD) 1.CALL TO ORDER AND ROLL CALL Meeting was called to order at 6:04 p.m. 2.APPROVAL OF MINUTES A.Approve minutes of the April 11, 2023, Arts, Recreation, and Culture Committee meeting. 3.RECOGNITION OF VISITORS/PUBLIC COMMENTS Members of the Fletcher Interact Club came to share information in reference to the program and offer their assistance with further upcoming events. Joe shared his appreciation to the members for volunteering at the City's Arts in the Park event and how well they served at the event. The committee thanked them for their assistance also. 4.ONGOING BUSINESS A.ARCC Member Availability Latrenia announced that board member Carol Silcox request to relinquish her position on the committee. The City Clerk Donna Bartle was notified of the request and instructed that a formal resignation was required and the next step would be to ask the alternate Wally Sears if he would like to fill the position. There was further discussion from the committee in reference to considering applicants that serve on the board should be a combination of residents that represent the majority of the city's area. The Committee also mentioned their idea of the scope they would like as far as representation on the committee. B.Arts in the Park Event Update Agenda Item #2.A. 13 Jun 2023 Page 3 of 13 Arts, Recreation, and Culture Committee (ARCC) May 9, 2023 An O. mentioned that the details from the Arts in the Park report as well as the event's improvements made, had a positive impact on the event. C.WellFest Event Report Joe S. and Mary M. gave an update on the outcome of the event. Besides the rain the event for the first half of the event had a great turn out. The coffee crawl and the Hip Hop portion was very successful. 5.NEW BUSINESS A.Commission Meeting Report - Jane Stevens Jane shared that the Splash pad was mentioned in the Commission Meeting. She shared further information in reference to the bid. Commissioner Ring added that the initial bid from last Fall was proposed at $770,000 which came in much higher than the commission expected although the grant funding would only cover a portion of the cost. B.Update on ABE Grant Funding Request Latrenia shared that Joy C. and Jana from Atlantic Beach Elementary wanted to request grant funds from After School Enrichment program to utilize for upcoming Cultural Day activities. The intent would be to replace the funds from another PTA account at a later date. The committee shared their views on the request and was informed that they would be notified of the outcome. C.Kids Hope Alliance Update Latrenia shared that the city did not qualify for the Kids Hope Alliance after-school funding because we did not have a non-profit arm to qualify for funding. D.Boys and Girls Club Partnership with AB Community Centers Latrenia shared that the City Manager along with the Commission agreed to move forward with partnering with the Boys and Girls club to oversee the after - school & summer program. She also shared that this could be a positive setting for the community. They would offer additional programming at the Baker & Jordan center along with the additional staff. E.Local Schools Grant Funding Meeting Latrenia shared with the committee that she along with Veronica met with the principals from Fletcher High, Mayport Middle and Atlantic Beach Elementary to discuss the need of moving funding over to the actual Recreation budget. She explained that everyone agreed with thorough communication between staff, principals and the Grant Recipients they would like to continue with the programs applying for grant funding. 6.OPEN ITEMS / FOLLOW UP Agenda Item #2.A. 13 Jun 2023 Page 4 of 13 Arts, Recreation, and Culture Committee (ARCC) May 9, 2023 A.Database of Programs The Committee reviewed the database spreadsheet and was pleased with the outcome that An. O., Lisa G. and staff put together. A request was made for a similar form without the major details for the public to access to view. It was also mentioned that the database would also help to identify gaps in programs as well as build a structured volunteer program. B.Volunteer Program Committee members shared their ideas on what they would like to see as far as the volunteer program. Latrenia recommended sending the committee a copy of the priorities settings to view. C. An shared that she would be meeting with the Environmental Stewardship Committee Chairman to discuss having a potential collaboration meeting and to connect on the volunteer issues. An mentioned that she would give a report in regard to the meeting. An O. also gave a report on the Beaches Fine Arts concert. She shared her views in reference to the attendance, the program and the registration process. 7.OTHER AGENDA ITEMS/ANNOUNCEMENTS A. Joe. S. shared that the Beaches Museum and Adele Grage is planning to collaborate to install a train exhibit. Joe shared that a mural was in the plan to incorporate with the exhibit. He recommended that this could be an opportunity to seek an artist to paint the mural through the grant funding. Latrenia explained that there is discussion of the mural, but nothing has currently been finalized. B. Mary M. shared that due to summer she wouldn't be available to attend June's meeting. An O. announced that if anyone from the committee availability changes to let her know. 8.ADJOURNMENT There being no further business, Chair An Oskarsson adjourned the meeting at 7:33 p.m. Attest: An Oskarsson, Chair Latrenia Thomas Agenda Item #2.A. 13 Jun 2023 Page 5 of 13 Page 6 of 13 WHO CAN JOIN? The University of North Florida’s Osher Lifelong Learning Institute is a vibrant community of member volunteers who work together to create and deliver year- round educational, cultural, and social opportunities for lifelong learners age 50 and better. OLLI at UNF is one of 125 OLLIs nationwide; all are affiliated with colleges and universities. WHY OLLI? More than 300 programs offered annually by OLLI at UNF promote life enhancing approaches to positive aging. OLLI is a place where you can keep current, grow personally and enjoy the simple pleasures of learning new things. If you don’t use it, you lose it! W H A T I S O L L I A T U N F ? A n y o n e a g e 5 0 o r b e t t e r i s w e l c o m e t o j o i n . WHAT ARE THE COSTS? M o s t p r o g r a m s a r e a b en e f i t o f m e m b e r sh i p . M e m b e r s h i p i s $5 0 a n n u a l l y . C o u r s e fe e s r a n g e fr o m f r ee t o $1 2 0 . A t y p ic a l cl a ss o f f o ur 9 0 -m i n u t e s e s s i o n s c o s t s $40 . WHERE ARE CLASSES HELD? C o u r s e s a r e h e l d a t UN F ’s A d a m W . H e r b e r t U n i v e r s i t y C e n t e r . I t is c o n v e n i e n t l y lo c a t e d a t K e r n a n Bo u l e v a r d n e a r J . T ur n e r B u t l e r B o u l e v ar d . Pa r k i n g i s f r e e a n d p l e n t i f ul . D a y t r i p s a r e h e ld t h r o u g h o ut t h e c o m m u n i t y . O L L I a l so o f fe r s r e g i o n a l , n a t io n a l a n d i nt e r n a t io n a l l e a r ni n g i m m e r si o n t ra v e l e x pe r i e n c es . WHAT KINDS OF PROGRAMS ARE OFFERED? E v e r y t h i n g f r o m a n c e s t r y (A ) to zo o l o g y (Z). T h e o v e r w h e l m in g m a j o r i t y a r e f a c e-t o -f a c e , b u t s o me a r e o f f e r e d v i a d i s t a n c e l e a r n i n g o n U N F ’s e n t e r p r i se Z o om a c c o u n t . F A Q GET CONNECTED Follow @UNFOLLI on Facebook for all the latest news and updates. Call our friendly Customer Care Team at (904) 620- 4200 during business hours. You may also go online to www.olli-unf.com. We’d love to send you the latest catalog! L i v e W e l l . L e a r n F o r e v e r . H i s t o r y Cult u re W o r l d af fair s Cur re n t e v e n ts S c i ence Te c h n olo g y Ma t h CR I S PR , A I Phy sics H e a l t h & w e llne s s S k i l l -b u i l d i n g L a n gu a ge s S tudio ar t B r i d ge N a t ur e hi k e s M u s e u m s, galle rie s B o a t , b i c y c l e t our s P a r k s , p re se rv es F a r ms C uis i n e s C o n c e r t s C o rpo rat i ons N o n p r o fit s Go v e r n me n t ED-v ent u re s M e mb e r f e e db ac k s o l i c i t e d a t t h e c o n c l u s io n o f e ac h p r o g r a m pr o v i d e s i d e a s f o r fu t u r e o f f e r i n g s . Agenda Item #3.A.13 Jun 2023Page 7 of 13 W H A T O L L I M E M B E R S S A Y OLLI feeds my mind, body and soul. Thank you! OLLI programs almost always far exceed my expectations! I just love learning about topics I’ve never considered or did not know much about. OLLI offers such interesting and varied programming. The difficult part is choosing! What I value most about my OLLI programs is that learning is active. I enjoy relating what I learn to my background and life experiences. The instructor was very enthusiastic, very well prepared and very knowledgeable. The class was well organized and well structured with excellent visuals and supporting resources. L E A R N I N G This ED-venture was an AWESOME learning experience! I applaud the creativity of the coordinators. It’s clear they’ve done lots of research. One of my favorite aspects of OLLI ED- ventures is visiting venues that are unknown to me. I often return to them with houseguests or when I want to take a wonderful staycation. At the conclusion of each ED-venture I take, I tell the coordinators it will be difficult to top. Yet, they always do! The programs are so imaginative. E X P L O R I N G When I relocated to Jacksonville in retirement, I yearned to meet new friends who shared my interests. OLLI provides not only wonderful camaraderie but also intellectual stimulation that adds so much to the quality of my life. I value how OLLI’s instructors, facilitators, coordinators and members embrace great diversity in terms of views, opinions and experiences. I’ve been surprised how many close friendships I’ve developed at OLLI. Recently, I told my partner I didn’t come to OLLI looking to make more friends, but I’ve formed some of my most cherished relationships there. B E L O N G I N G T E A C H E R S & F A C I L I T A T O R S Volunteers with passion or expertise they wish to share! Here’s what they tell OLLI: After taking more than 20 courses, I decided it was time for me to step up and teach, too. I’m really having a blast doing it! ~An OLLI Instructor I told the director that if she ever repeated this, I’d deny saying it. But I would pay OLLI for the chance to teach such fascinating, highly motivated people. ~An OLLI Facilitator An old saying suggests that the best way to learn is to teach. OLLI has set me on a nonstop learning path in my retirement years. Members are open-minded, seek intellectual challenges and appreciate being involved and highly participatory. ~An OLLI Instructor Want to learn more about sharing your expertise and passion? Simply email newunfolliinstructors@gmail.com to start the conversation. There is no obligation. Meaningful, purposeful and fun volunteer activities allow deeper involvement for continued creativity and fulfillment in retirement. My OLLI volunteer activities give me purpose and a place to stretch my creativity and continue to learn and grow. Equally important, I have made wonderful friends who inspire me and enrich my life. I truly feel as though I receive much more than I give. An OLLI Leader Want to learn more about becoming more involved in your OLLI? Send an email to unfolli@unf.edu to learn about openings. Training, mentoring and helpful resources are always available. V O L U N T E E R P O W E R F U E L SOLLI A T U N F Agenda Item #3.A.13 Jun 2023Page 8 of 13 Cultural Arts, Recreation Departments 23-24 FY Budget Account 21-22 Budgeted 22-23 Budgeted 23-24 Proposed Budget Notes CULTURAL ARTS 001-6010-572-49-01 68,300.00 32,800.00 Movie in the Park $1,500.00 $6,000.00 •5 Party Flix Fees ($500 per movie) •Movie Screens $200 per movie •$1,2000.00 for Movie at the Beach •Popcorn supplies Arts in the Park 12,000.00 $5,500.00 $5,500.00 •Meal tickets •Post cards •Music Acoustic &Songwriters $6,000.00 $6,000.00 12,000.00 •Song Writers MC fees •Acoustic Nights MC fees •Open Mic Night MC fees Tour De Parks $800.00 $300.00 $500 •Souvenirs •Waters •Signage Jazz Festival 12,000.00 $8,000.00 $10,000.00 •Stage (Jax stage unavailable) •Posters •Banner National Kids to Park Day $800 •Programs (ex. Wild Wonders, Bubble Run) •Water Stations Youth Council $1000.00 $1,500.00 $1,500.00 •Community Projects •Awards •Shirts Shakespeare in the Park $5000.00 $4,500.00 •Stage •Updated Banner •Programs •Chairs Paws in the Park $2,000.00 $1,000.00 •Performers •Prizes •Arts n Crafts WellFest $3,000.00 $3,000.00 •Designs for Flyers, Banners Maps •Marketing •Sound System •Porto Potties OFFICE SUPPLIES 001-6010-572-51-00 $1,000.00 $5,000.00 Cartridges, paper, envelopes, etc $1,000.00 $5,000.00 $7,000.00 •Chairs for lobby •Camera for events Camera for Events $800.00 •Camera for Events OPERATING SUPPLIES 001-6010-572-52-00 $35,500.00 $48,600.00 After School Program Snacks $6,000.00 •Donner / Baker •9 months Egg Hunt / Parade $3,000.00 $2,000.00 $2,500.00 •Decoration •Cleaners Flag Football Supplies $4,000.00 $4,000.00 $4,500.00 •Shirts for 3 seasons •Awards for 3 seasons •Sports supplies •New signs Agenda Item #5.C.13 Jun 2023Page 9 of 13 Cheerleading Supplies $1,000.00 •Shirts •Competition Fees •Awards Basketball Program $700.00 •Game Supplies •Shirts •Awards Fall Festival $3,000.00 $800.00 $1,000.00 •Decorations •Arts n Crafts •Update signage •Food Toy Drive $1,500.00 $800.00 $1,000.00 •Decoration •Food •Supplies for managing the Toy Drive •Santa After School Supplies 4,000.00 $10,000.00 •Donner and Baker Center Holiday Celebration $4,000.00 $2,500.00 $2,500.00 •Candy canes •Arts and crafts supplies •Barricades and stanchions Campout Supplies $3,000.00 $1,400.00 $1,400.00 •Arts and Crafts •Wood for fire pits •Arts and crafts •Games for activities Black History Month $3,000.00 $3,000.00 $3,000.00 •Canvas Painting •Trivia Night at Jordan •Art Exhibit at Adele •Soulful Sunday •Movies in the Park Artisans Faire $2,000.00 $2,000.00 $3,500.00 •Musicians •Event Tent •Food Summer Camp Supplies $7,000.00 •Field Trips •Arts n Crafts •Bounce House / Water Slides •Additional Programs •Teen Meeting •Senior Graduate Ceremony Community Special Events $7,000.00 $6,000.00 •Fieldtrips •Family Night •Game Nights Volunteer Appreciation Ceremony $1,000.00 •Awards •Ceremony •Decoration •Food GASOLINE 001-6010-572-52-01 Gas for City Van $1,500.00 $2,500.00 $2,500.00 BOOK, SUBSCRIP, MEMBERS 001-6010-572-54-00 FRPA Membership $320.00 $320.00 $320.00 •(2) Annual Fee TRAINING 001-6010-572-55-00 $3,000.00 $4,300.00 Staff Training $3,000.00 $4,000.00 $5,500.00 •FRPA Conference Agenda Item #5.C.13 Jun 2023Page 10 of 13 •CPRE •FMCA Background Checks $300.00 $500 •Events •Picklball •Community Centers GRANTS AND AIDS 001-6010-572-81-01 $6,000.00 $6,000.00 Lawn service for A.B Elem.$6,000.00 $6,000.00 $6,000.00 AIDS FOR PRIVATE ORGANIZATION 001-6010-572-82-00 $49,000.00 $75,000.00 $75,000.00 Contribution to outside organizations $20,000.00 $36,000.00 $35,000.00 Contribution to Duval County Schools $29,000.00 $40,000.00 $40,000.00 OPERATING EXPENSES 001-6010-572-31-00 $0.00 $0.00 Uniforms $250.00 •City Official Attire (shirts & jackets) OTHER CONTRACTUAL SERVICES 001-6010-572-34-00 24,300.00 $43,600.00 Monitor Alarms @centers $1,500.00 Flag Football Referees $1,800.00 $2,000.00 $4,500.00 •(1) Coordinator •(3) Referees •3 seasons Basketball Referee 1,500.00 •(1) Coordinator •(3) Referees •1 season Wild Wonders $2,400.00 $2,400.00 $2,400.00 •(9) Shows Art Program @Jordan & Baker Centers $3,000.00 $3,000.00 $0 •Increased the after – school and summer camp program Fitness programs (Tai Chi)$4,000.00 $6,000.00 •Tai Chi •Chair yoga •Dance Classes Senior Citizen Program $7,300.00 $7,300.00 •Games •Senior Events •Field Trips •Classes Jacksonville Carriage Company $6,300.00 $10,000.00 •Pony Rides, Hay Ride, Petting Zoo, Sleigh Ride for events Face Painting $3,000.00 $3,000.00 •1 – 2 Artist per event •Fall Festival, Easter Egg Hunt, Campout etc. Band / DJ $2,000.00 $2,000.00 •Arts in the Park •Easter Egg Hunt •Toy Drive •Fall Festival •Canine Carnivale •Artisans Faire Agenda Item #5.C.13 Jun 2023Page 11 of 13 Campout Performers $1,000.00 $2,500.00 •Entertainment Civic Rec Annual Renewal $5,600.00 $10,600.00 •Annual Renewal •Addition to software TRAVEL PER DIEM 001-6010-572-40-00 $400.00 $500.00 Travel for City Business $400.00 $400.00 $400.00 COMMUNICATION 001-6010-572-41-00 $11,000.00 $11,000.00 Telephone, wifi, DSL service for building $11,000.00 $11,000.00 $12,000.00 FREIGHT, POSTAGE , EXPRESS MAIL 001-6010-572-42-00 $150 Postage Mail outs $150.00 $150.00 $150 •Stamps, postcards UTILITIES $10,000.00 $10,000.00 Electric for Recreation Buildings $10,000.00 $10,000.00 $10,500.00 CITY PROVIDED $8,500.00 $9,000.00 $9,500.00 Water for City Recreation Buildings $8,500.00 $9,000.00 $9,500.00 RENTALS AND LEASES 001-6010-572-44-00 Porta Potty Rentals $6,000.00 $7,000.00 •Events Trains and Bounce House $3,000.00 $3,000.00 •Events Tree Lighting Rentals $800.00 $1,000.00 •Barricades and Stanchions REPAIR & MAINTENANCE 001-6010-572-46-00 $3,500.00 $3,600.00 $13,600.00 Building Repairs $3,000.00 $3,000.00 $13,600.00 •New carpet in the Theater at Adele Grage •Need retractable steps with lighting to prevent tripping •Replace lighting •Refinish walls in Theater •Update Theater Lighting System •Battery for AED Machine •More signs for events Copier $500.00 $600.00 $600.00 FIRST VEHICLES / EQUIPMENT 001-6010-572-46-01 $6,000.00 $6,000.00 PRINTING AND PUBLISHING 001-6010-572-47-00 $3,500.00 $3,500.00 Brochures / Bookmarks $2,000.00 $2,000.00 Advertisement $1,500.00 $1,500.00 Lawn service for Atlantic Beach Elementary 001-6010-572-81-01 $6,000.00 AIDS TO PRIVATE ORGAZIATIONS $49,00.00 $75,000.00 Contributions to outside organizations $20,000.00 $35,000.00 Agenda Item #5.C.13 Jun 2023Page 12 of 13 Contributions to duval county schools $29,000.00 $40,000.00 Agenda Item #5.C.13 Jun 2023Page 13 of 13