Arts, Recreation, and Culture Committee - 11 Jul 2023 - Agenda - Pdf.pdf
City of Atlantic Beach
Agenda
Arts, Recreation, and Culture Committee (ARCC)
Meeting
Tuesday, July 11, 2023 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Page(s)
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF MINUTES
2.A.
Approve minutes of the June 13, 2023, Arts, Recreation, and Culture Committee
meeting.
ARCC Minutes June 13th
3 - 5
3. RECOGNITION OF VISITORS/PUBLIC COMMENTS
4. ONGOING BUSINESS
4.A.
Commision Meeting Report - Jane
4.B.
Final Discussion on the OllI and IMEP Programs
4.C.
Boys and Girls Club Sites Awarded
4.D.
ARCC Grants
4.E.
ARCC Open Position
4.F.
ARCC and ESC July 5th Meeting Report - Joe
5. NEW BUSINESS
6. OPEN / FOLLOW UP
6.A.
Database of Programs
6.B.
Volunteer Program
7. OTHER AGENDA ITEMS/ANNOUNCEMENTS
8. ADJOURNMENT
Any person wishing to speak to the Arts, Recreation, and Culture Committee on any matter at
this meeting should submit a Comment Card located at the entrance to Commission Chamber
prior to the start of the meeting.
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Arts, Recreation, and Culture Committee - 11 Jul 2023
This meeting will be live-streamed and videotaped. To access live or recorded videos, click on
the Meeting Videos tab on the city's home page at www.coab.us.
In accordance with the American with Disabilities Act and Section 286.26 of the Florida Statutes,
persons with disabilities needing special accommodations to participate in this meeting should
contact City Clerk Donna Bartle at (904) 247-5809 or Deputy City Clerk Ladayija Nichols at
(904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, Florida not less than three
(3) business days prior to the date of this meeting.
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Arts, Recreation, and Culture Committee (ARCC)
June 13, 2023
MINUTES
Arts, Recreation, and Culture Committee (ARCC)
Meeting
Tuesday, June 13, 2023 - 6:00 PM
Commission Chamber
Present: An Oskarsson, CARAC Chair
Jane Stevens, Member
Lisa Goodrich, Member
Joseph Schwarz, Member
Absent: Hillary Hickam, Member
Carol Silcox, Member
Mary Mullahey, Member
Wally Sears, Alternate Member
Jessica Ring, Commissioner - Seat 5
Also Present: Latrenia Thomas, Recreation and Cultural Arts Director (RCAD)
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF MINUTES
A. Approve minutes of the May 9, 2023, Arts, Recreation, and Culture Committee
meeting.
3. RECOGNITION OF VISITORS/PUBLIC COMMENTS
A. Osher Lifelong Learning Program - Laurel Conderman
Laurel Conderman gave a presentation to the Committee on the Osher Life Learning
Institute. Latrenia explained how the idea of OLLI was initiated and how it would be a
good idea to incorporate the classes with the senior activities. Committe members
inquired about the number of members involved, does the program offer transportation
as well as the enrollment process. The committee request to have a further discussion in
regard to incorporating classes in Atlantic Beach. Laurel mentioned that she would reach
out to Latrenia to discuss moving forward.
4. ONGOING BUSINESS
A. ARCC Grantees Final Report's
Lisa shared that the Grantee's Final / Progress Reports were submitted and download on
a thumb drive for each Committee member to individually review. Lisa recommended
for members to thoroughly review the reports to help with scoring for reapplying
applicants for the organizations and schools. An mentioned that the Mayport Garden
Report should be held to the same standard as the other schools and organizations
recipients. Lisa was thanked for her efforts in putting the reports into a spreadsheet
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Agenda Item #2.A.
11 Jul 2023
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Arts, Recreation, and Culture Committee (ARCC)
June 13, 2023
document for the Committee to review. There was further discussion in regard to the
liaisons affiliation once the grants go live.
B. 2023 -2024 ARCC Grant Funding Application Review and Q&A's
Bob Birch from the Beaches Train Club came before the Committee to discuss the
permanent exhibit that is scheduled to be installed in Adele Grage. His purpose for
attending was to inquire about applying for grant funds to assist with the structure for
the exhibit.
C. Final Approval for the ARCC Strategic Plan
Latrenia shared that at Kevin Hogencamp's request, the Committee would do a final
review of the draft of the ARCC Strategic Plan to approve. The Committee voted
unanimously to approve the draft to go before the Commission.
D. Commission Meeting Report - Jane Stevens
Jane gave an update on the approval for the Splash Pad at Donner Park. She also
mentioned the ongoing commotion between the Pickleball and Tennis groups in the city
that was discussed in the meeting. She also shared that the Commision is forming a
parking committee due to the complaints in regard to parking issues in some areas. It
was also mentioned that the Atlantic Beach mural wasn't approved by the Commission
and the funds for the mural were reallocated for the splash pad. There was also
mentioning of the pickleball and tennis courts and how instructors were charging for
lessons but not paying for permits. Latrenia shared that she is working on restructuring
the fees for the recreation department. The committee gave several recommendations to
support the structure of fees.
E. IMEP Follow Up - An Oskarsson
Lisa explained that the IMEP program would be a program that would be offered to
seniors in the city. She gave details as far as cost, training, facilitators and materials. She
mentioned that she spoke with someone from First Baptist Church of Atlantic Beach and
the church offered to host the program at their church. She also spoke with Laurie
Anderson from the Beaches Council on Aging in regard to promoting the job application
to assist with hiring a facilitator. Committee members shared their views on funding the
program and what would be the next step moving forward with the program. An O.
agreed to speak with Cathy Tupper to get some final details to report back to the
committee.
5. NEW BUSINESS
A. Collaborating with the Enviromental Stewardship Committee / Volunteer
Recruitment - An Oskarsson
An O. shared that she met with the Chair from ESC to discuss developing a volunteer
program that would benefit the city overall. She mentioned that they agreed on a member
from ARCC to attend their outreach subcommittee to discuss the best way to recruit
volunteers for events.
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Agenda Item #2.A.
11 Jul 2023
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Arts, Recreation, and Culture Committee (ARCC)
June 13, 2023
Joe S. mentioned that he is going to report back next month with some ideas to revamp
the event tent for the recreation department along with some other ideas.
B. Mayport Flyover Mural Status
Lisa G. shared her thoughts that the mural should be supported due to the fact that it
would be located at the entrance of the city. She mentioned that she read the proposal
and had some concerns about the RFP. Lisa also shared the role of the Committees
involvement in regard to the project.
C. Cultural Arts and Recreation Proposed Budget
Latrenia shared a copy of the Recreation 2023 - 2024 FY budget proposal. Committee
members inquired about specific areas in the budget and gave recommendations to
present to the City Manager and Finance Director.
6. OTHER AGENDA ITEMS/ANNOUNCEMENTS
7. ADJOURNMENT
There being no further business, Chair Joe Schwarz adjourned the meeting at 8:14 p.m.
Attest:
An Oskarsson, Chair Latrenia Thomas
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Agenda Item #2.A.
11 Jul 2023
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