Arts, Recreation, and Culture Committee - 08 Aug 2023 - Agenda - Pdf.pdf
City of Atlantic Beach
Agenda
Arts, Recreation, and Culture Committee (ARCC)
Meeting
Tuesday, August 8, 2023 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Page(s)
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF MINUTES
2.A.
Approve minutes of the July 11, 2023, Arts, Recreation, and Culture Committee
meeting.
Arts, Recreation, and Culture Committee - 11 Jul 2023 - Minutes
3 - 5
3. RECOGNITION OF VISITORS/PUBLIC COMMENTS
4. ONGOING BUSINESS
4.A.
Open Discussion of the New and Returning Grant Applicants
Returning
• Nova Dance and Wellness
• Mayport Middle School Shark Bites
• Face4Kids
• Connecting Thru Music
• Brush Up Canvas Painting Class
• Fletcher Band
• ABE Cultural Arts Day / Afterschool Enrichment
• Beaches Fine Art Series
• New Age Hippy
• PossAbilities Plus
• Surfear NEGRA / Jax Board Riders
New Applicants
• First Coast Comedy Improv Education for Middle and High School
• Beaches Museum Harcourt Bull Collection Preservation
• No Sleep Till - Film
• Powerfully You Nature Program
• Flagler's Railway & the Continental Hotel Exhibit
• Florida Fiddle Fest
• FAME for Mayport Seaperch Underwater Robotics
• Preventative Health Care
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Arts, Recreation, and Culture Committee - 08 Aug 2023
4.B.
Review of the Departments Programs, Grants and Events Database Programs
5. NEW BUSINESS
6. OPEN / FOLLOW UP ITEMS
6.A.
Volunteer Program
7. OTHER AGENDA ITEMS/ANNOUNCEMENTS
8. ADJOURNMENT
Any person wishing to speak to the Arts, Recreation, and Culture Committee on any matter at
this meeting should submit a Comment Card located at the entrance to Commission Chamber
prior to the start of the meeting.
This meeting will be live-streamed and videotaped. To access live or recorded videos, click on
the Meeting Videos tab on the city's home page at www.coab.us.
In accordance with the American with Disabilities Act and Section 286.26 of the Florida Statutes,
persons with disabilities needing special accommodations to participate in this meeting should
contact City Clerk Donna Bartle at (904) 247-5809 or Deputy City Clerk Ladayija Nichols at
(904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, Florida not less than three
(3) business days prior to the date of this meeting.
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Arts, Recreation, and Culture Committee (ARCC)
July 11, 2023
MINUTES
Arts, Recreation, and Culture Committee (ARCC)
Meeting
Tuesday, July 11, 2023 - 6:00 PM
Commission Chamber
Present:An Oskarsson, CARAC Chair
Jane Stevens, Member
Lisa Goodrich, Member
Hillary Hickam, Member
Mary Mullahey, Member
Joseph Schwarz, Member
Absent:Carol Silcox, Member
Wally Sears, Alternate Member
Also Present:Latrenia Thomas, Recreation and Cultural Arts Director (RCAD)
1.CALL TO ORDER AND ROLL CALL
2.APPROVAL OF MINUTES
A.Approve minutes of the June 13, 2023, Arts, Recreation, and Culture Committee
meeting.
B.
3.RECOGNITION OF VISITORS/PUBLIC COMMENTS
Jane introduced Heather who applied for an open seat on Arts, Cultural and Recreation
Committee. Her purpose for attending the meeting was to observe the committee.
4.ONGOING BUSINESS
A.Commision Meeting Report - Jane
Jane shared that the Commission discussed the finalized contract for the Boys and Girls
Club program.
B.Final Discussion on the OllI and IMEP Programs
Lisa G. mentioned that she shared her views in her prior email that she asked Latrenia
to forward to all committee members. Her recommendation was that the IMEP
program would be too expensive to start up in the city, but the OLLIE program would
be better suitable, and they would also have the option to apply for a grant. Joe shared
that he spoke with the Executive Director from OLLIE and they would be applying for
a grant. There was further discussion in regard to committee member's involvement
with organizations who are interested in applying for grants. An O. recommended that
a follow up with IMEP would be necessary to make Catherine Tupper aware that the
Agenda Item #2.A.
08 Aug 2023
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Arts, Recreation, and Culture Committee (ARCC)
July 11, 2023
Committee would like to postpone having IMEP for a later time. Lisa G. agreed to
contact her to touch base with her.
C.Boys and Girls Club Sites Awarded
Latrenia shared that the Boys and Girls Club organization were approved for funding to
operate the afterschool and summer programs in the Gail Baker and Jordan Community
Centers. The City is currently awaiting a contract to move forward with the
partnership. Latrenia shared that the goal is to make the transition as smooth as
possible.
D.ARCC Grants
Latrenia T. informed the committee in reference to the received grantees final and
progress reports. She explains that PossAbilities Plus did not submit their final report
due to an oversite from staff not sending them the notification. An O. shared that the
Beaches Fine Artist Series had an issue with submitting their grant. There was further
discussion on suggestions to improving the saving process of the grants. Latrenia T.
recommend to the committee that if there are any unencumbered funds leftover from
the grants the committee could recommend to the commission purchasing the proper
software that would provide the features they would like to add to the application
process for the grants.
E.ARCC Open Position
An O. asked if Carrol Silcox submitted a formal resignation to the City Clerk. It was
shared that it wasn't clear if Carrol's notice was considered an actual resignation. An O.
mentioned that the Board Member Review Committee meeting is on August 17th at
5:30 pm in the City Chambers and anyone is available to attend.
F.ARCC and ESC July 5th Meeting Report - Joe
Joe mentioned that he's met with Mark and Sarah from ESC on several occasions on
defining the needs of a volunteer coordinator. Joe mentioned that Kevin and Latrenia
are working on the vision for the position. Jane mentioned that she provided her info in
regard to the volunteer coordinator to Mark and Sarah from ESC. An. O. gave a brief
description about ESC. An O. also shared how the ARCC and ESC could be beneficial
for the 2 committees to partner with each other.
5.NEW BUSINESS
An O. shared that the first week of the SharkBite's program starts the first week of August if
anyone is interested in viewing the program and she would email the flyer for Latrenia to share
with the rest of the committee. Jane S. even suggested that they view the garden that the
remainder of the grant funds supported.
6.OPEN / FOLLOW UP
A.Database of Programs
The committee discussed briefly the purpose of the data collection in regard to events
and programs. They would like to look more closely into the data collection to review
Agenda Item #2.A.
08 Aug 2023
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Arts, Recreation, and Culture Committee (ARCC)
July 11, 2023
where there would be a need in activities and programs. The committee agreed to
discuss at the next meeting of future programs they would like to consider in the next
grant cycle.
B.Volunteer Program
Joe shared that the volunteer program can only be as good as the committees
communicate. Joe provided everyone with notes from the previous ESC and ARCC
meeting for the committee to have on hand.
7.OTHER AGENDA ITEMS/ANNOUNCEMENTS
8.ADJOURNMENT
There being no further business, Chair An Oskarsson adjourned the meeting at 6:44 p.m.
Attest:
An Oskarsson, Chair Latrenia Thomas
Agenda Item #2.A.
08 Aug 2023
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