Arts, Recreation, and Culture Committee - 12 Dec 2023 - Agenda - Pdf.pdf
City of Atlantic Beach
Agenda
Arts, Recreation, and Culture Committee (ARCC)
Meeting
Tuesday, December 12, 2023 - 6:00 p.m.
City Hall, Commission Chamber
800 Seminole Road, Atlantic Beach, FL 32233
Page(s)
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF MINUTES
2.A.
Approve minutes of the Tuesday, September 12, 2023, Arts, Recreation, and
Culture Committee meeting.
Arts, Recreation, and Culture Committee - 12 Sep 2023 - Minutes (1)
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3. RECOGNITION OF VISITORS/PUBLIC COMMENTS
3.A.
America 250! Marker - Leslie May
4. ONGOING BUSINESS
4.A.
D-1 Training Free Year Membership Presentation / Spring Clinic Event
4.B.
Commission Meeting Report - Jane
4.C.
Review of the Annual Event Calendar - Latrenia
4.D.
Update on the Status of Center Rentals - Latrenia
4.E.
Voting for the Upcoming Year's ARCC Chair
4.F.
Review of the Grantee's Assigned Liaison's
5. NEW BUSINESS
5.A.
Schedule a Workshop to restructure fees and recommend policies for rental and
permitting process.
5.B.
Discussion on Adding a Teen Non-Voting Seat to ARCC
6. OPEN ITEMS / FOLLOW UP
6.A.
Database of Programs
6.B.
Volunteer Coordinator Position
7. OTHER AGENDA ITEMS/ANNOUNCEMENTS
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Arts, Recreation, and Culture Committee - 12 Dec 2023
7.A. Next ARCC meeting scheduled for Tuesday, January 9, 2023
8. ADJOURNMENT
Any person wishing to speak to the Arts, Recreation, and Culture Committee on any matter at
this meeting should submit a Comment Card located at the entrance to Commission Chamber
prior to the start of the meeting.
This meeting will be live-streamed and videotaped. To access live or recorded videos, click on
the Meeting Videos tab on the city's home page at www.coab.us.
In accordance with the American with Disabilities Act and Section 286.26 of the Florida
Statutes, persons with disabilities needing special accommodations to participate in this
meeting should contact City Clerk Donna Bartle at (904) 247-5809 or Deputy City Clerk
Ladayija Nichols at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, Florida
not less than three (3) business days prior to the date of this meeting.
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Arts, Recreation, and Culture Committee (ARCC)
September 12, 2023
MINUTES
Arts, Recreation, and Culture Committee (ARCC)
Meeting
Tuesday, September 12, 2023 - 6:00 PM
Commission Chamber
Present:An Oskarsson, ARCC Chair
Tracy Gebeaux, Member
Jane Stevens, ARCC Member
Lisa Goodrich, Member
Hillary Hickam, ARCC Member
Mary Mullahey,
Joseph Schwarz, ARCC Member
Absent:Carol Silcox, Member
Wally Sears, ARCC Alternate Member
Also Present:Latrenia Thomas, Recreation and Cultural Arts Director (RCAD)
1.CALL TO ORDER AND ROLL CALL
2.APPROVAL OF MINUTES
A.Approve minutes of the Tuesday, August 8, 2023, Arts, Recreation, and Culture
Committee meeting.
3.RECOGNITION OF VISITORS/PUBLIC COMMENTS
A.Mayor Ellen Glasser
Former Mayor Ellen Glasser shared her concerns in reference to the Boys and Girls
Club's access to the Baker and Jordan Center and center rentals. It was asked that once
the Boys and Girls Club are settled in the facilities would the city allow the centers to
be available for rentals or allow programing outside of the Boys and Girls Club
operating program hours. Mayor Glasser recommended for the committee to explore
other facilities that can be utilized for city programs.
Jane S. shared that she has hope for the centers to remain available for residence to
rent. She also mentioned that it is critical that the city will maintain renting out the
centers. Committee member Joe S. mentioned his view on the Boys and Girls Club
rights to the amenities in the parks of the community centers. The Chair An. O.
requested information in regard to collecting information from local community centers
that Boys and Girls Club operate out of and how they operate with the city and
programs.
B.Welcome New Committee Member
An O. welcomed Tracy Gebeaux the newest Committee member. Tracy shared his
involvement in the City as well as his relationship in the community centers as well as
Agenda Item #2.A.
12 Dec 2023
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Arts, Recreation, and Culture Committee (ARCC)
September 12, 2023
offering his service to ARCC.
4.GRANT PRESENTATIONS
A.Surfear NEGRA / Jax Board Riders Presentation
GiGi Lucas the founder of Surfear NEGRA gave a presentation on the history and
goals of the surf program. She discussed the importance of educating youth on safe
water surfing and also how the program includes safety clinics. Committee members
asked questions in reference to, if funds were spent, if Surear NEGRA is receiving
support from Atlantic and Jacksonville Beach lifeguards. GiGi responded by sharing
that the lifeguards from both cities are very helpful. Committee members asked
questions related to the previous outcome of the previous year's surf lessons. An O.
requested for Surfear NEGRA / Jax Board Riders to provide in the future progress
report the specific number of participants, what percentage was from Atlantic Beach,
the indicators of the programs overall success and lessons learned during the process.
SurfearNEGRA Brand Intro_ARCC Meeting 2023 (1)
B.NOVA Dance and Wellness Academy Inc.
Aubrey Van Benthem the Director from NOVA Dance & Wellness gave a presentation
on the previous dance and fitness programs that was held in the Baker and Jordan
center. She provided each member with an excel spread sheet that gave the attendance
for each program. She shared the process of recruiting participants for chair yoga and
how it has become very successful. Aubrey also gave an update on the outcome of the
youth Hip Hop dance class. She gave feedback on the unsuccessful programs, and how
she was able to pivot the funds to a more successful program. She offered to the
Committee that she would like to bring in an acrobat and jazz class in order to
introduce a variety of movement to the participants for the new year if the organization
is approved another year for funding.
NOVA-AB Grant Class Report - 2022-2023 Programs
5.ONGOING BUSINESS
A.Final Scoring Recommendation of the Organization's and School's for Grant
Funding
Mary M. opened the discussion in regard to the Mayport Shark Bites and the Mayport
Robotics programs. She shared that both programs should be categorized as a whole
under the Grant school funding. There was further discussion about the previous grant
funded programs that did not classify under the schools. It was questioned if a program
that receives grant funding is operating in a Public School should that program fall
under the school's grant funding and not organization. An O. recommended to add for
the Committee to discuss the criteria for applications falling within the school's
application verses an organization for a future meeting.
B.Mayport Middle Shark Bites and the Mayport Seaperch Underwater Robotics
MOTION: A motion was made for Mayport Shark Bites to receive $7,000 of the $10,000
allocated for the school and $3,000 for the FAME Seaperch Underwater Robotics.
Agenda Item #2.A.
12 Dec 2023
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Arts, Recreation, and Culture Committee (ARCC)
September 12, 2023
Motion: Joseph Schwarz
Second: Jane Stevens
Motion passed unanimously 5 to 0.
C.NOVA Dance and Wellness Academy
MOTION: Lisa made a motion to fully fund NOVA Dance for $5,000.
Motion: Lisa Goodrich
Motion passed unanimously 5 to 0.
D.Surfear NEGRA
A motion was made to fully fund Surf Negra for $4,000.
E.No Sleep Till
There was a heavy discussion amongst the committee in reference to determining the
funding for No Sleep Till. A motion was made to fund the No Sleep Till production for
$1,000.
F.Additional Funding for PossAbilities Plus
The Committee discussed the unencumbered funding and made several
recommendations on where the funds would be more useful. The Committee agreed to
the recommendation because the funding would support the ADA population.
MOTION: A motion was made to raise Possiabilities Plus requested funding amount from
$4,000 to $5,000.
Motion: Mary Mullahey
Second: An Oskarsson
An Oskarsson (Seconded By)For
Tracy Gebeaux For
Jane Stevens For
Lisa Goodrich For
Hillary Hickam Against
Mary Mullahey (Moved By)For
Joseph Schwarz For
Motion passed 6 to 1.
G.The committee discuss the remaining balance of $700 dollars. Mary M. asked the
Recreation staff where they would recommend putting the remaining funds.
Latrenia T. recommended adding the funds to the Atlantic Beach Elementary
Cultural Day program.
Agenda Item #2.A.
12 Dec 2023
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Arts, Recreation, and Culture Committee (ARCC)
September 12, 2023
H.Commission Meeting Report - Jane Stevens
Jane shared that there was no information from the Commission meeting that needed
the attention of ARCC.
6.NEW BUSINESS
7.OPEN / FOLLOW UP ITEMS
A.Database Programs Spreadsheet
B.Volunteer Program / Volunteer Coordinator Position
8.OTHER AGENDA ITEMS/ANNOUNCEMENTS
9.ADJOURNMENT
There being no further business, Chair An Oskarsson adjourned the meeting at 7:49 p.m.
A.Next ARCC meeting scheduled for Tuesday, October 10, 2023, at 6:00 p.m.
Attest:
An Oskarsson, Chair Latrenia Thomas
Agenda Item #2.A.
12 Dec 2023
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