Resolution No. 24-26RESOLUTION NO. 24-26
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO ENTER
INTO AN AGREEMENT WITH BS&A SOFTWARE LLC TO PROVIDE
AN ENTERPRISE RESOURCE PLANNING SOFTWARE SOLUTION
AND ASSOCIATED SERVICES TO THE CITY FOR THE AMOUNT OF
$326,840; AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND
AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; PROVIDING FOR CONFLICTS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, in 2018, the City advertised RFP 18-01 to replace its Enterprise Resource
Planning (ERP) software solution, and three companies responded; and
WHEREAS, modernizing the City's enterprise resource planning solution increases
efficiency and improve decision-making by streamlining essential workflows and sharing data
across departments like finance and procurement, human resources, and planning and building,
reducing manual tasks and saving time; and
WHEREAS, in 2023, due to the project delay and after carefully reviewing proposals by
the highest-ranking respondents, the City published a notice of intent to enter into a contract with
BS&A Software LLC, and received no objection; and
WHEREAS, the City budgeted $625,000 (Account No. 300-1009-519-34-00) in Fiscal
Year 2023-24 for this project; and
WHEREAS, the City desires to enter into an agreement with BS&A Software LLC to
provide an Enterprise Resource Planning software solution and associated services to the City for
the amount of $326,840; and
WHEREAS, while the BS&A agreement represents the bulk of the project's cost, and
includes training and Year 1 of the annual fee, additional costs will be incurred before kicking off
the project, including professional services and customization for implementation.
NOW, THEREFORE, be it resolved by the City Commission of the City of Atlantic
Beach as follows:
Section 1. The City Commission hereby authorizes the execution of an agreement with
BS&A Software LLC to provide an Enterprise Resource Planning software solution and associated
services for the amount of $326,840.
Section 2. The City Commission hereby authorizes the use of budgeted Fiscal Year
2023-24 funds for this purpose.
Page 1 of 2 Resolution No. 24-26
Section 3. The City Commission hereby authorizes the City Manager to execute
contracts and purchase orders in accordance with and as necessary to effectuate the provisions of
this Resolution.
Section 4. All Resolutions or parts of Resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
Section 5. This Resolution shall become effective upon passage an adoption.
PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach, this 13`h
day of May 2024.
C Ford, M or
Attest:
40nIn4
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Ja�nbhelyity Attorney
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