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5-28-24 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Tuesday, May 28, 2024 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Town Hall meeting held on January 20, 2024. 1-20-24 Town Hall Draft Minutes 5 - 14 * 1.B. Approve minutes of the Regular Commission meeting held on May 13, 2024. 5-13-24 Regular City Commission Draft Minutes 15 - 24 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS * 3.A. 90-Day Calendar (June-Aug. 2024) 90-Day Calendar (June-Aug. 2024) 25 - 28 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS * 8.A. RESOLUTION NO. 24-24 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF A $200,000 US DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION OFFICE OF SAFETY FOR A SAFE STREETS AND 29 - 30 Page 1 of 59 Regular City Commission - 28 May 2024 ROADS FOR ALL GRANT AND $50,000 CITY FUNDS TO KIMLEY-HORN TO CREATE A VISION ZERO ACTION PLAN; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-24 * 8.B. RESOLUTION NO. 24-28 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ACCEPTING THE FINAL REPORT OF THE CHARTER REVIEW COMMITTEE AND DIRECTING STAFF TO DRAFT AN ORDINANCE FOR CITY COMMISSION CONSIDERATION MOVING THE CHARTER AMENDMENT PROCESS FORWARD; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 24-28 31 - 55 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-24-173, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-24-173 57 - 59 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Page 2 of 59 Regular City Commission - 28 May 2024 Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 59 Page 4 of 59 Town Hall January 20, 2024 MINUTES Town Hall Meeting Saturday, January 20, 2024 - 10:00 AM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor Bruce Bole, Commissioner - Seat 2 (District 1308) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Absent: Michael Waters, Commissioner - Seat 3 (District 1307) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Donna Bartle, City Clerk (CC) Amanda Askew, Planning & Community Development Dir. (PCDD) CALL TO ORDER Mayor Ford called the meeting to order at 10.00 a.m. 1 TOPICS FOR DISCUSSION 1A. Comprehensive Plan update PCDD Amanda Askew reported on Items 1A and 1B. She began by letting everyone know that they are pulling anything to do with lot coverage, impervious surface, or stormwater requirements out of the proposed update. She explained the recommendation to get a consultant on board, look at the science, update our stormwater Master Plan, and then go from there. PCDD presented the slide show included in the agenda packet. 1B. Chapter 24 (Land Development Regulations) update PCDD Amanda Askew presented the slide show included in the agenda packet. 1C. Parks Master Plans Update - Survey Results PCDD Amanda Askew explained the survey, which is included in the agenda packet, and its purpose. 2 PUBLIC COMMENT - OPEN TOPICS Page 1 of 10 Agenda Item #1.A. 28 May 2024 Page 5 of 59 Town Hall January 20, 2024 Mayor Ford opened the floor to Public Comments. The following spoke: Joan Horn spoke to give awareness of the growing devastation that coastal erosion is reeking on the marsh side of Atlantic Beach. She reported on conversations she had with various elected officials and staff regarding environmental topics, and noted she has a long history of working with the City of Atlantic Beach to make positive changes. She urged Atlantic Beach citizens to sign a petition titled, "Atlantic Beach Call for Intracoastal Waterway Coastline Preservation", which she provided and is attached hereto and made part of this Official Record as Attachment A. The Commission spoke about Ms. Horn's environmental concerns and CM Killingsworth and PCDD Askew answered questions about environmental-related plans and projects. Mayor Ford reported that the topic will be discussed during the upcoming Commission Priority Setting meeting. Suzanne Barker spoke about the recent decision to eliminate assignments of commissioners as liaisons to boards and committees and asked that it be reinstated. She expressed concerns about the City buying the property near Veteran's Park, and provided examples of outstanding projects that money can be used for. Commissioner Bole addressed Ms. Barker's comments and advised that the commissioners are still able to attend and/or watch the meetings. Ms. Barker reiterated her concerns, explaining the importance of having a commissioner attend the Board/Committee meetings to advise and build interpersonal relationships. Commissioner Ring requested having Committee reports annually, bi-annually, or quarterly from a voting member - such as the Chair. Commissioner Kelly explained the purpose of the Commission liaisons and would have liked to have discussed it before eliminating it. Mayor Ford thanked the Commissioners for their work and reported having spoken to CM Killingsworth about scheduling committee reports. He also clarified that any commissioner and any citizen can attend and be heard. Mayor Ford explained that he is open to change and can be readdressed after this year, if needed. Ms. Barker requested that it be voted on by the Commission. Nancy Staats thanked Ms. Horn for her complete presentation. She expressed concerns about holding off on projects to get more studies and explained her disappointment that the City is not willing to talk about decreasing the impervious ratio while the additional study is being done. She urged the Commission to make positive changes in the new update. She expressed concerns about the City purchasing properties and urged the Commission to be really careful, because cleaning up environmental problems can be very expensive. She also expressed concerns about the Commission liaisons being eliminated without having commissioners' input or discussion. Commissioner Bole addressed Ms. Staats' comments regarding the Dora Drive property and impervious surface. Page 2 of 10 Agenda Item #1.A. 28 May 2024 Page 6 of 59 Town Hall January 20, 2024 Sarah Boren, announced that she is the new Environmental Stewardship Committee (ESC) Chair, invited citizens to contact her with ideas, reported having one vacancy for the District 1312 position, and urged those interested in serving on the ESC to apply. She thanked Ms. Horn for her argument for the marsh side and invited her to the next ESC meeting. She commended and thanked ESC staff liaison and PCDD Amanda Askew for her help. She spoke about Arbor Day events and programs. She expressed concern about the recent elimination of Commission liaisons, spoke about the benefits of having them, and explained why she believes the process should be improved and refined. Mayor Ford congratulated Ms. Boren for being selected as the new ESC Chair and thanked the previous chair, Mark Gabrynowicz. Mayor Ford along with CM Killingsworth and CC Bartle addressed concerns expressed about the elimination of Commissioner Liaisons. Gregory Powell spoke about storm water regulations. He made suggestions as detailed in a spreadsheet (which is attached hereto and made part of this Official Record as Attachment B) and answered questions from the Commission. Christine Markee expressed concerns about RV parking on private property. 1D. Code Enforcement PCDD Amanda presented a slide show (which is attached hereto and made part of this Official Record as Attachment C). The Commission and CM provided comments about Code Enforcement. Christine Markee expressed opinions regarding code enforcement. Gregory Powell briefly spoke about code enforcement. Amy Rose expressed concerns about code enforcement. Joan Horn expressed opinions about code enforcement. Mayor Ford provided closing comments. 1-20-24 Attachment C ADJOURNMENT The meeting adjourned at 12:06 PM. Page 3 of 10 Agenda Item #1.A. 28 May 2024 Page 7 of 59 Town Hall January 20, 2024 Attest: Donna Bartle, City Clerk Curtis Ford, Mayor Date Approved:________________ Page 4 of 10 Agenda Item #1.A. 28 May 2024 Page 8 of 59 What is the Goal of Code Enforcement?Answer: Voluntary ComplianceCode EnforcementAttachment C to 1-20-24 MinutesPage 5 of 10 Agenda Item #1.A.28 May 2024 Page 9 of 59 Where do our codes come from? * The International Property Maintenance Code (IPMC)* Florida Building Code (FBC) * COAB Municipal OrdinancesAttachment C to 1-20-24 MinutesPage 6 of 10 Agenda Item #1.A.28 May 2024 Page 10 of 59 The main focus of Code Enforcement is:To establish minimum requirements to provide a reasonable level of health & safety and to protect the general welfare of the public.Attachment C to 1-20-24 MinutesPage 7 of 10 Agenda Item #1.A.28 May 2024 Page 11 of 59 Examples of what we enforce:•Trash/Debris•Tall grass (12” +) •Inoperable Vehicles•Household furniture in the yard•Trailer/RV Storage•FBC violations•Zoning ViolationsExamples of what we can NOT enforce:•Property line disputes•Patio chairs /grills in front yard•Unattractive, but operable, vehicles•Faded house paint•Any issue not visible from the street or neighboring property.•Cars parked on the R-O-W in permitted areas•Natural Landscaping (excluding line of sight)Attachment C to 1-20-24 MinutesPage 8 of 10 Agenda Item #1.A.28 May 2024 Page 12 of 59 ComplaintCase OpenedInitial InvestigationRequest for ComplianceFollow Up InspectionRequest for ComplianceFollow Up InspectionNotice of HearingSpecial MagistrateCode Enforcement ProcessAttachment C to 1-20-24 MinutesPage 9 of 10 Agenda Item #1.A.28 May 2024 Page 13 of 59 Total Number of Violations Cited•301Total Number of Violations Corrected•2732023 StatisticsAttachment C to 1-20-24 MinutesPage 10 of 10 Agenda Item #1.A.28 May 2024 Page 14 of 59 Regular City Commission May 13, 2024 MINUTES Regular City Commission Meeting Monday, May 13, 2024 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 (District 1308) Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) Ladayija Nichols, Deputy City Clerk (DCC) Steve Swann, City Engineer (CE) 1 APPROVAL OF MINUTES 1A. Approve Minutes of the Town Hall meeting held on April 13, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 1B. Approve Minutes of the Regular Commission meeting held on April 22, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS 2.A. Berkshire Hathaway Florida Network Realty presentation/Atlantic Beach Cares Donation (2023 Luminaria) DCM Hogencamp briefly spoke about the program and introduced Lee Elmore. Ms. Elmore thanked the Commission for their continued support and presented a $3,000 check to the City. Mayor Ford took a photo with Linda Echevarria, Juanita Addedo, and Ms. Elmore. Page 1 of 10 Agenda Item #1.B. 28 May 2024 Page 15 of 59 Regular City Commission May 13, 2024 2.B. 2024 Public Works Week Proclamation Mayor Ford read the proclamation. DCM Hogencamp expressed positive words about the public works department. The Commissioners expressed words of gratitude to the public works department. PUBLIC COMMENT Mayor Ford opened the Courtesy of the Floor to Visitors. DCC Nichols called each speaker to the podium. Penny Urban-Butterworth expressed concerns about stormwater drainage issues. Don Wolfson spoke about Atlantic Beach Elementary (ABE), agenda item 4B, and thanked the Commission for all they have done with this effort. Carolyn Zisser spoke in support of agenda item 4B. Jackie Beckenbach expressed gratitude for the pickleball courts and the continued support for ABE. 3. CITY MANAGER REPORTS 3.C. Additional Updates DCM Hogencamp reported on the following:  Encouraged everyone to complete the community centers survey.  Announced that staff has implemented a web platform that allows the public to check the status of a building permit.  There is a goal for the splash pad to be opened Memorial Day weekend.  The pickleball courts are up and running.  Staff is preparing a Florida water quality grant to assist with construction costs for extending water and sewer to residences along West Plaza and Begonia Street (St.).  The 18th St. beach walkover widening project is ongoing, the goal is to keep the beach access open and to start this project after beach season.  The lightning protection system will be expanded to the South and West of Jack Russell Park.  The Northeast Florida League of Cities Grant was awarded to BEAM.  Extended appreciation to to Tracy Gebeaux, ARCC member, for his help during Flag football season. 3.A. Accept the 90-Day Calendar (May - July 2024) DCM Hogencamp reported as detailed in the agenda packet. Commissioner Kelly requested that July 4th be indicated as a City Holiday on the calendar. Page 2 of 10 Agenda Item #1.B. 28 May 2024 Page 16 of 59 Regular City Commission May 13, 2024 There was a CONSENSUS to accept the 90-Day calendar. 3.B. Police Department 2023 Annual Report DCM Hogencamp briefly spoke about this item as detailed in the agenda packet and answered questions from the Commission. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole  Announced that Dancing in the Streets is Saturday May 18, 2024. Commissioner Kelly  Encouraged everyone to attend the Memorial Day service at 9 AM on Monday, May 27, 2024.  Announced that she will arrive late to the July 13, 2024 Town Hall meeting.  Spoke about risk management and expressed that she would like to see what can be done so that the program remains vigilant in times of transition, so that employees and those contracted with the City are remaining safe and protected due to the climate. 4.B. Duval County Public Schools (DCPS) Records Request (Commissioner Ring) Commissioner Ring expressed that she would like to move this item forward as a motion. Commissioner Bole expressed support for this item and asked about guidelines regarding records request to DCPS. CA Gabriel explained that there are statutory requirements regarding public records request (PRR) and that there are typically similar types of protocols amongst different entities regarding public records. CA Gabriel explained that there could be possible costs associated dependent upon the scope of the request. Commissioner Bole expressed that if the request is not responded to by a certain time, that this be publicized. Commissioner Kelly inquired if DCPS had to wait until they have everything or if is possible for them to send what they have. CA Gabriel expressed that the Commission could clarify in the request to provide items on a rolling basis versus sending everything all at once. Commissioner Waters asked if this request is all inclusive due to the amount of topics. Mayor Ford expressed that there could be subsequent requests. Mayor Ford expressed the consensus be that the CM has direction to engage a PRR, without regard to a limit on the costs for providing these documents. CA Gabriel suggested a friendly addition to the motion, to direct the CM to submit a PRR in the form substantially set forth in the letter with modifications as proposed by the CA. MOTION: Direct the CM to public record request the slated items, giving staff the discretion to amend as needed. Motion: Jessica Ring Page 3 of 10 Agenda Item #1.B. 28 May 2024 Page 17 of 59 Regular City Commission May 13, 2024 Second: Bruce Bole Mayor Ford expressed concerns with DCPS's response times thus far and that he is in agreement with Commissioner Bole's sentiments of publicizing the lack of response if the need arises. Commissioner Kelly asked who is going to analyze the results of the request and what the City is hoping to gain from this. Commissioner Ring expressed that this information will allow the CA to determine what has not been met as it pertains to the interlocal agreement. Commissioner Bole encouraged everyone to engage with those of the community that have created a website for this issue. Mayor Ford expressed that he would like to have the CA complete a thorough review of any data obtained from this request. Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. Commissioner Waters  Announced that the Beach Mayors met with COJ about beach renourishment. 4.A. National Safe Boating Week 2024 (Mayor Ford) Mayor Ford briefly spoke about this item and encouraged the continued education of safe baoting. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.A. Award Bid 2324-12 to GEC Trucking & Construction, Inc. and authorize the City Manager to execute the contract. 6.B. Approve the purchase of the Thor Guard lightning protection system and authorize the City Manager to execute contracts and purchase orders to effectuate this purchase. MOTION: Approve the consent agenda (items 6A and 6B) as written. Motion: Jessica Ring Second: Michael Waters Page 4 of 10 Agenda Item #1.B. 28 May 2024 Page 18 of 59 Regular City Commission May 13, 2024 Curtis Ford For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 24-22 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2324-10 FOR SR A1A MAYPORT ROAD WATER MAIN IMPROVEMENTS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. DCM Hogencamp explained the resolution. MOTION: Approve Resolution (No.) 24-22. Motion: Bruce Bole Second: Candace Kelly Commissioner Bole asked if this item was in budget, DCM Hogencamp answered yes. Curtis Ford For Bruce Bole (Moved By) For Michael Waters For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 8.B. RESOLUTION NO. 24-23 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADOPTING A PARK, RECREATION AREA AND BUILDING NAMING POLICY; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Page 5 of 10 Agenda Item #1.B. 28 May 2024 Page 19 of 59 Regular City Commission May 13, 2024 Mayor Ford read the title of the resolution. DCM Hogencamp explained the resolution. MOTION: Adopt Resolution No. 24-23 as read. Motion: Candace Kelly Second: Michael Waters Curtis Ford For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly (Moved By) For Jessica Ring For Motion passed 5 to 0. 8.C. RESOLUTION NO. 24-25 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE EXECUTION OF A PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND HOOSE HOMES AND INVESTMENTS, LLC, FOR THE PURCHASE OF 2.16+- ACRES OF REAL PROPERTY IN ATLANTIC BEACH ON DORA DRIVE (PARCEL ID 172118 0000, 172119 0000, 172122 0000) FOR THE PRICE OF $1,075,000; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS, COMPLETE DUE DILIGENCE EFFORTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. DCM Hogencamp explained the resolution. MOTION: Adopt Resolution No. 24-25 Motion: Michael Waters Second: Bruce Bole Commissioner Bole inquired about the environmental hazards. CA Gabriel explained that the previous contract was terminated due to the phase I study finding contaminants and that the current purchase agreement includes that the owner will have 180 days to clean up the contaminants found, along with further conditions listed in the agreement. He expressed that Page 6 of 10 Agenda Item #1.B. 28 May 2024 Page 20 of 59 Regular City Commission May 13, 2024 once the City reviews their report, there will be an opportunity to decide if the report will be accepted or not before closing. Commissioner Ring inquired about the previous agreements as it relates to the seller cleaning the contaminants and also inquired about radon gas. CA Gabriel explained that the decision was made to terminate the previous agreement due to the found contaminants. CE Swann explained that radon gas is a standard disclosure however, radon gas is not expected in this area therefore, it is not looked for. He also explained that the primary purpose of conducting a phase I and phase II environmental assesment is to give the City liability protection if the property were to be purchased. Mayor Ford inquired about excavation and filling. CE Swann explained that the soils will be excavated and sampled. CA Gabriel clarified that the parcel could be somewhere between 1.997 and 2.16 acres. Commissioner Kelly spoke about the trees on the property. Curtis Ford For Bruce Bole (Seconded By) For Michael Waters (Moved By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 8.D. RESOLUTION NO. 24-26 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT WITH BS&A SOFTWARE LLC TO PROVIDE AN ENTERPRISE RESOURCE PLANNING SOFTWARE SOLUTION AND ASSOCIATED SERVICES TO THE CITY FOR THE AMOUNT OF $326,840; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. DCM Hogencamp explained the resolution. MOTION: Approve Resolution (No.) 24-26. Motion: Jessica Ring Second: Bruce Bole Page 7 of 10 Agenda Item #1.B. 28 May 2024 Page 21 of 59 Regular City Commission May 13, 2024 DCM Hogencamp explained that this project will ultimately save money. Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 8.E. RESOLUTION NO. 24-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO CONTRACT WITH C & L LANDSCAPE, INC. TO PERFORM TIDE VIEWS SUNSET PIER AND WALKWAYS RENOVATIONS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. DCM Hogencamp explained the resolution. MOTION: Approve Resolution No. 24-27 as read. Motion: Jessica Ring Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-24-173, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024, AND PROVIDING AN EFFECTIVE DATE. Page 8 of 10 Agenda Item #1.B. 28 May 2024 Page 22 of 59 Regular City Commission May 13, 2024 Mayor Ford read the title of the ordinance. DCM Hogencamp explained the ordinance. MOTION: Approve Ordinance No. 20-24-173 on first reading. Motion: Michael Waters Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters (Moved By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Gabriel  Reminded the Commission about their ethics training. He announced that there is a save the date for June 24, 2024 for COJ's ethics training. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Ring  Explained that the ethics training that was attended last year can be utilized for the upcoming Form 6.  Addressed Ms. Urban-Butterworth's public comments. Mayor Ford directed the CM to meet with Public Works Director (PWD) Scott Williams and to report back on this issue. Commissioner Waters  Expressed that he is looking forward to Memorial Day.  Requested that food and beverages be provided for upcoming joint meeting. Commissioner Bole  Requested an update on the 16th St walkover. Commissioner Kelly  Reminded everyone about Memorial Day. DCM Hogencamp  Expressed that Ms. Urban-Butterworth's issue could potentially involve redoing the road and that this should be a part of budget deliberations. Mayor Ford  Requested that CM meet with PWD Williams, report back and allow the Commission to determine how to budget this in for the next fiscal year. Page 9 of 10 Agenda Item #1.B. 28 May 2024 Page 23 of 59 Regular City Commission May 13, 2024 13. ADJOURNMENT The meeting adjourned at 7:55 PM. Attest: Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor Date Approved:____________________ Page 10 of 10 Agenda Item #1.B. 28 May 2024 Page 24 of 59 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Accept the 90-Day Calendar for June-August 2024 by consensus ATTACHMENT:City Commission 90-Day Calendar (June-August 2024) AGENDA ITEM:90-Day Calendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager TODAY’S DATE:May 23,2024 MEETING DATE:May 28,2024 BACKGROUND:The 90-day calendar is included on the agenda for the purpose of setting meeting dates and determining the location,time and whether to videotape special meetings and workshops.The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for consideration by consensus. o The Town Hall scheduled for July 13'11will be rescheduled.The new date is currently pending Commission approval. REVIEWED BY CITY MANAGER: BUDGET:None Agenda Item #3.A. 28 May 2024 Page 25 of 59 . em 23mgSmasm??2:a 2.52gummm$2385 ?umo?o $050 36 mmcmomSEEDS: MEMO Ea w"BEEF—ow $me 5&5 .55 om om ,w/unHmDP/nmW<953kw/«DmmDEH.w/«QmmZerV/kw??wmPH $49202 kw/VQZDW .Sdm .B?ossm Esmasmsmomm Emm:.855an £08550meEmBBw ?muao?cotém hmom BuEO221$ Eaw-m notgooom55.3 EacmuHumEEoo wEvtmm“0&th"53mm ?NON3 EnooBtEEoU 953.53on ESP—£835”; Eu26 Schism8;0mm 2N? 89o ?.mom“58929va bEs??oU wH Em0 83:5de23:50 hsonm?oom.33 : Ao?omégsb Em omnw :Ew???oo EMU vm AEoméQE 4 ?g omuo :owmmeEoO 36 04‘ En—N-EmON 3me 2058”" 3;;:sm:Ea 6 £me utm509< Cram:3m35 Sn NEE o_ “UV—hm.)—whuFCm . mm Q5 :23: Ea Néa S “8*me 225mm 3 25 23.35 Em WEN 3 $me Eastwm CA 95 .253 ea c toocoo Eogtkwcom CE:—.6355 En ”Em o.— HoxEZ E058”— Agenda Item #3.A.28 May 2024 Page 26 of 59 21 28 24 Ju ly 2 0 2 4 C I T Y CO MM ISSI ON 2 Farmers Market10am-2 pm(Russell Park,Songwriters Concert6pm(Bull Park)14 Farmers Market 10 am-2 pm (Russell Park) Farmers Market 10 am?pm (Russell Park) Acoustic Night 6 pm (Bull Park) Farmers Market 10 am-2 pm (Russell Park) City Commission6:30 pm(Invoc-Waters) 22 City Commission 6:30 pm (Invoc-Kelly) Arts,Recreation,Culture Committee6pm16 Community Development Board 6 pm 10ESTreeSubcmte,5:15pmStewards hi p 6pm S te w ar d ship Subcmt e.4: 45 pm 11CodeEnforcementSpecialMagistrateMeeting2pm1819 Safety,Traf?c,Parking Committee6pm ArtistReception 5E8pm (AdeleGrage) EQCSustainability Subcmte. 9am. SUNDAE MONDAYTUESDAY\V’]LDNESD.:\YTHURSDAYFRIDAYS.\TURI)\\ 132 2 p H- 23 Agenda Item #3.A.28 May 2024Page 27 of 59 l1 18 25 A ug us t 2024 ESC Out reac h Subcom mittee4:45 p C I T Y CO MM ISSI ON Farmers Market10am—2pm(Russell Park,Songwriters Concert 6pm(Adele Grage) Farmers Market 10 am-2 pm (Russell Park) Farmers Market 10 am—2pm (Russell Park) Acoustic Night 6 pm (Bull Park) Farmers Market 10 am-2 pm (Russell Park) City Commission 6:30 pm (Invoc-Ring) 26 City Commission 6:30 pm (Invoc-Ford) 4“.1 Arts,Recreation, Culture Committee '1 pm 14 E S C Tr ee Subcmt e.5: 15 pm S t e 5pm 2 1 De vel op me nt Board 6pm PensionBoards6:30pm.3 Safety,Traf?c,Parking (,ommittee6pm ArtistReception 5—8pm (AdeleGrage) 2223 ESCSustainability andResiliency Subcommittee 9am SUN DAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSA’l'URDAY 24 Summer Beach Movie in the Park Sunset (Johansen) 30 Arts,Recreati on,Culture Commi tteeGrantPresentat ions9am \I'X 1 Hrs /,u l9 ‘?Agenda Item #3.A.28 May 2024Page 28 of 59 RECOMMENDATION:Commission approved Resolution No.24-24 ATTACHMENTS:Resolution No.24-24 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.24-24 authorizing the staff to negotiate a contract with Kimley—Horn,authorizing the City Manager to execute the contract,and authorizing the expenditure of the Safe Streets and Roads For All (SS4A) grant and a city match to create a Vision Zero Action Plan. SUBMITTED BY:Amanda Askew,Director of Planning,Community Development & Building TODAY’S DATE:May 22,2024 MEETING DATE:May 28,2024 BACKGROUND:The city was awarded a grant from US.Department of Transportation Federal Highway Administration Of?ce of Safety for a Safe Streets and Roads For All (SS4A)grant to create a Vision Zero Action Plan.The purpose of the plan is to develop a holistic,well-de?ned strategy to prevent roadway fatalities and serious injuries in Atlantic Beach.The grant award from the Federal Highway Administration is $200,000 with a $50,000 match from the city. On October 25,2023,the city issued Request for Proposal #24-02 and three ?rms submitted proposals. City staff ranked the ?rms based on the criteria included in the RFP and intends to award the contract to Kimley-Hom.This resolution authorizes staff to negotiate a contract with Kimley-Hom,for the city manager to execute the agreement and to expend the funds. The funds will come from the budget amendment associated with Ordinance No.20-24-173 which will be allocated to the Community Redevelopment Fund (account #168—1005-515-34-00). BUDGET:Up to $250,000 REVIEWED BY CITY MANAGER: Agenda Item #8.A. 28 May 2024 Page 29 of 59 RESOLUTION NO.24-24 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE EXPENDITURE OF A $200,000 US DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION OFFICE OF SAFETY FOR A SAFE STREETS AND ROADS FOR ALL GRANT AND $50,000 CITY FUNDS TO KIMLEY-HORN TO CREATE A VISION ZERO ACTION PLAN; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach was awarded a $200,000 U.S.Department of Transportation Federal Highway Administration Of?ce of Safety for a Safe Streets and Roads For All (SS4A)grant to create a Vision Zero Action Plan with a match of $50,000 from the City of Atlantic Beach;and WHEREAS,the City desires to create a Vision Zero Action Plan to eliminate traf?c fatalities and severe injuries,while increasing safe,healthy,equitable mobility for all;and WHEREAS,the City desires to engage Kimley-Horn to undertake this project at a cost not to exceed $250,000;and WHEREAS,the funds for this project will come from the budget amendment associated with Ordinance No.20—24-173which will be allocated to the Community Redevelopment Fund (account #168- 1005-515-34-00). NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the expenditure of a $200,000 U.S.Department of Transportation Federal Highway Administration Of?ce of Safety grant and $50,000 in city funds to engage Kimley-Horn to create a Vision Zero Action Plan;and SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract and such purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution;and SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 28Lbday of May,2024. Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason Gabriel,City Attorney K Agenda Item #8.A. 28 May 2024 Page 30 of 59 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.24-28 accepting the Charter Review Committee’s Final Report and directing staff to draft an ordinance for City Commission consideration moving the charter amendment process forward. SUBMITTED BY:Bill Killingsworth,City Manager TODAY’S DATE:May 22,2024 MEETING DATE:May 28,2024 BACKGROUND:On Jan.23,2023,the City Commission established the Charter Review Committee by Resolution No.23-02 to conduct a comprehensive review of the City Charter.The Committee held public meetings,received public input,and conducteda thorough review of the City Charter. On April 24,2024,the Charter Review Committee submitted its Final Report,which includes proposed amendments to the City Charter,to the City Commission;and,at a joint May 20,2024, workshop with the Charter Review Committee,the City Commission agreed by consensus to direct staff to draft a resolution for the Commission’s consideration on May 28,2024.Resolution 24-28 accepts the Charter Review Committee’s Final Report and directs staff to draft an ordinance for City Commission consideration moving the charter amendment proposal forward. BUDGET:NA RECOMMENDATION:Commission consider appro in Resolution 24-28 REVIEWED BY CITY MANAGER. ATTACHMENTS:Resolution No.24-28 Resolution No.23-02 Charter Review Committee Final Report Agenda Item #8.B. 28 May 2024 Page 31 of 59 I. II ,. 'II-. . .I. —I. I“. I IL I I I ll ' I.I I |I :"":I .|‘; =w —I II _‘‘I . ... I I 1 I H .I 'I I I I .g ||_ III ""II H II I E =...‘ I IN :“I “(I l ''''1 II ‘ I 'I -l I I-|I L I II “ I -II II-I II I H H I I. II I z I II I!N 1 I II .I __..I r ' -.I ..'‘‘ II RESOLUTION NO.24-28 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, ACCEPTING THE FINAL REPORT OF THE CHARTER REVIEW COMMITTEE AND DIRECTING STAFF TO DRAFT AN ORDINANCE FOR CITY COMMISSION CONSIDERATION MOVINGTHE CHARTER AMENDMENT PROCESS FORWARD;PROVIDING FOR SEVERABILITY;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on January 23,2023,the City Commission established the Charter Review Committee by Resolution No.23—02to conduct a comprehensive review of the City Charter;and WHEREAS,the Charter Review Committee held public meetings,received public input, and conducted a thorough review of the City Charter;and WHEREAS,on April 24,2024,the Charter Review Committee submitted its Final Report,which includes proposed amendments to the City Charter,to the City Commission;and WHEREAS,the City Commission desires to consider the following proposed amendments to the City Charter for potential adoption: 1.Primary election.Beginning with the next election a?er adoption,when more than two candidates are running for the same elective office,a primary election shall be held only for the municipal offices that have more than two candidates running for the same seat.Such primary election date shall be set according to Florida Statutes Chapters 99.061(2)and 100.061.If a candidate receives a majority of the votes cast for any of?ce in the primary election,he or she shall be declared elected to said seat or of?ce and his or her name shall not be placed on the ballot in the general election. However,if no candidate receives a majority of the votes cast for any of?ce in the primary election,the two candidates for each seat of the commission,as well as candidates for mayor,receiving the two highest number of votes for that seat or for the of?ce of mayor shall have their names placed on the ballot for that of?ce in the general election.(ARTICLE II.—THE COMMISSION Sec.5.-Number of Commissioners;selection term) Number of Commissioners.The City Commission membership shall expand from ?ve to seven with two at—largeseats elected citywide and each district (precinct)seat elected only by the voters in that speci?c district (precinct).(ARTICLE II.-THE COMMISSION Sec.5.-Number ofCommissioners;selection;term) Parkland.Any sale or change in use of City parkland needs both unanimous approval by the City Commission and a majority vote of residents in a public referendum. (ARTICLE II.THE COMMISSION Sec.9.-Powers) Resolution No.24—28 Page 1 of 3 Agenda Item #8.B. 28 May 2024 Page 32 of 59 I I '. I. I l I n ',- I I. ".'1 .l N H H V I. I;I ".. ‘I I I. II -I n .m .v H I u n I‘ I.I I I I II 'n w H I . I ._.I I ‘ I 'I I.H'. :eI "",-I .1 u 4.Commencement of Commission term.Following certi?cation of election results, newly elected commission members,including the mayor,shall begin their terms at the City‘s ?rst regular commission meeting thereafter.(ARTICLE II.-THE COMMISSION Sec.5.-Number ofCommissioners;selection;term) 5 Residency/Electorship Quali?cation.Commission candidates,including candidates for mayor,shall be full-time residents of the city and demonstrate voter registration for four years immediately prior to qualifying.(ARTICLE II.-Sec.6 —Qualification sanddisquali?cations) 6.Environmental Stewardship.The city commission shall have the power to exercise authority permitted by law for the protection and preservation of beaches,marshes, maritime tree canopy,and property through environmental stewardship.(ARTICLE II. THE COMMISSION.Sec.9.-Powers) 7.City Clerk —Filing Of?cer for City Elections.The city clerk shall serve as the ?ling officer for city elections;the Duval County Supervisor of Elections shall serve as supervisor of city elections.(ARTICLEIV THE CITY CLERK.Sec.28.- Appointment;duties) 8.Scrivener’s Change Majority Vote.Three changes from “not less than three”to “a majority”)vote(s)regarding votes required to remove the city manager,city clerk, and city manager.(ARTICLE II.THE COMMISSION.Sec.25.Removal ofthe city manager;Sec.30.Removal ofthe city clerk;and Sec.32.-Powers and duties.) NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH. Section 1.Acceptance of Final Report.The City Commission hereby accepts the Final Report of the Charter Review Committee,dated [Date]. Section 2.Direction to Staff.The City Manager,City Attorney and City Clerk are hereby directed to work collaboratively to draft an ordinance that incorporates the proposed amendments to the City Charter as outlined in the WHEREAS clause of this resolution. Section 3.Public Hearing.The City Clerk shall schedule a public hearing for the City Commission to consider the proposed ordinance amending the City Charter.The public hearing shall be advertised in accordance with applicable law. Section 4.Severability.If any provision of this Resolution or its application to any person or circumstance is held invalid,the invalidity shall not affect other provisions or applications of this Resolution which can be given effect without the invalid provision or application,and to this end the provisions of this Resolution are severable. Page 2 of 3ResolutionNo.24-28 Agenda Item #8.B. 28 May 2024 Page 33 of 59 Section 5.Effective Date.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 28thday of May 2024 Jason Gabriel,City Attorney Page 3 of 3ResolutionNo.24-28 Curtis Ford,Mayor Donna L.Battle,City Clerk Approved as to form and correctness: Attest: Agenda Item #8.B. 28 May 2024 Page 34 of 59 RESOLUTION NO.23-02 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,APPOINTING MEMBERS OF THE CHARTER REVIEW COMMITTEE;ADOPTING A DEFINITE AND SPECIFIC CHARGE;ADOPTING CERTAIN PROVISIONS GOVERNING THE COMMITTEE; ESTABLISHING CITY STAFF ADMINISTRATIVE SUPPORT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,Article XVIII,Section 81,City Charter,provides for the appointment of a Charter Review Committee every eight years to review the City Charter and propose any amendments or revisions,which may be advisable for placement on the regular election ballot; WHEREAS,said Section also provides that the City Commission shall appoint a Charter Review Committee membership consisting of at least nine (9)and no more than ?fteen (15) electors of the City; WHEREAS,on January 9,2023,the City Commission elected to create a Charter Review Committee membership consisting of thirteen (l3)electors of the City who are to serve for the pendency of the Charter Review Committee existence as set forth in the Charter unless such member is absent from two (2)consecutive regularly scheduled Charter Review Committee meetings (subject to excused absence rules set forth by the chair of the Committee); WHEREAS,the City Commission now desires to appoint the particular members of the Charter Review Committee and provide for certain associated operations and provisions to the Committee. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach,Florida: SECTION 1.Appointments.The Council hereby appoints those thirteen (l 3)individuals to the Charter Review Committee as listed in the schedule attached hereto as Exhibit 1. SECTION 2.Ado tin a De?nite and S ecific Char e. The City Commission hereby adopts and approves the following de?nite and speci?c charge for the Charter Review Committee: The Charter Review Committee is tasked with conducting a comprehensivereview of the City’s Charter and,in doing so,adhering to all aspects of the City Charter Article XVIII,Section 81 —Periodic Review.The purpose of the Committee is to evaluate the Charter and to present recommended changes to the City Commission. The Committee is authorized and empowered to conduct a comprehensive review of any phase of City Government.The Committee will be as self-suf?cient as possible,performing its own research and dictating its own schedule,with aid, guidance and insight provided by City staff including but not limited to the City 01854101-2 .M‘n-mnr Agenda Item #8.B. 28 May 2024 Page 35 of 59 Manager,City Clerk,City Attorney or their designees.Each member shall carefully review the Charter before the first Committee meeting. SECTION 3.Ado tin Certain Provisions Governin The Committee. The City Commission hereby adopts and approves the following provisions and terms for the Charter Review Committee: Election of Committee Of?cers and Associated Duties. The Charter Review Committee shall elect a chair and vice chair from among its membership as required by the Charter,and it shall further elect a secretary from among its membership who shall be responsible for preparing the following:(1)the agenda;(2)minutes of each meeting (and their prompt recordation with the City),and (3)a ?nal report of all proposed recommendations.Further meetings of the Charter Review Committee shall be held upon the call of the chair or a majority of the members of the Charter Review Committee,as authorized by the Charter.The Charter Review Committee may elect other of?cers it deems advisable from among its regular members for the proper governance of its meetings and charge. The Committee quorum is seven (7)members.The Committee shall take no official action unless a quorum is present at a meeting.Any of?cial acts by the Committee shall require a majority vote of the members present,however,as required by the Charter,no Charter amendment or revision shall be submitted to the electorate for adoption (and therefor to the City Commission for its review and consideration)unless favorably voted upon by a majority of the entire membership of the Charter Review Committee. The chair shall preside at all meetings of the Committee.In the temporary absence or disability of the chair,all duties of the chair shall be performed by the vice chair. Removal or Resi nation of a Committee Member. Any member who fails to attend two (2)consecutive regularly scheduledmeetings,subject to excused absence rules as decided by the chair of the Committee,shall be declared to have vacated their Committee seat,which shall be evidenced by the Committee chair notifying the City Clerk of such vacancy in writing.A member may choose to resign from the Committee at any time by giving written notice to the City Clerk.At such time,the City Commission may ?ll such vacancy in its discretion. Com liance with Laws. The Committee and each member shall comply with all applicable federal,state and local Page 2 of4 In all cases involving points of parliamentary law,"Robert's Rules of Order”shall be the book of reference,and its rules,so far as they are applicable and not in con?ict with the provisions of the City's Charter,Code,or other City ordinances,shall be the rules of this Committee. Agenda Item #8.B. 28 May 2024 Page 36 of 59 OI'ayo laws including,but not limited to,the Florida Government in the Sunshine Law,Florida Code of Ethics for Public Officers and Employees,Florida Public Records Law,and related provisions of the City’s Charter,Code of Ordinances and applicable resolutions,as may be amended from time to time. SECTION 4.Coordination with Ci Staff and Ci Commission. Working collectively,the Committee shall coordinate with City staff on any needs within its scope and mission. Staff may be assigned by the City Manager,City Clerk or City Attorney,as necessary,to provide aid,guidance and insight into City government operations or functions. Notice of meetings shall be the responsibility of City staff. The Committee shall provide a report of its activities to the City Commission periodically at a frequency established by the Committee or upon request from any City Commission Member. If required,City staff will be responsible for the collection and expenditure of any City funds in accordance with purchasing guidelines. SECTION 5.Effective Date.This Resolution shall take effect immediately upon its passage and adoption. Jason abri City Attorney Approved as to form and correctness: Page 3 of 4 PASSED AND ADOPTED by the City of Atlantic Beach,Florida,this 23rd day of January,2023. Attest' Donna L.Battle,City Clerk 47 Cu Agenda Item #8.B. 28 May 2024 Page 37 of 59 CHARTER REVIEW COMMITTEE MEMBER LIST EXHIBIT 1 DAWN SCOTT MITCHELL REEVES ELLEN GOLOMBEK CHARLES DRYSDALE BRUCE ANDREWS KIRK HANSEN JENNIFER LAGNER WILLIAM GULLIFORD KELLY ELMORE DONALD YOUNG DEBBIE BUCKLAND STEVE SWANN SUZANNE SHAUGHNESSY Page 4 of 4 Agenda Item #8.B. 28 May 2024 Page 38 of 59 OM A REPORT BY THE 2024 CHARTER REVIEW CO ITTEE TO THE MAYOR AND CITY C CITY OF ATLANTIC BEACH,FLORIDA it has been a wonderful and rewarding experience for me to chair the Charter Review Committee.I have been especially honored to work with a great group of residents who have given significant time,thought and energy to the process as committee members.I especially want to recognize Jenn Lagner who as Secretary,put in more time than any of us in this effort.I also want to sincerely thank Donna Bartle for hertime,diligence and hard work as a fantastic city clerk supporting this endeavor. We are presenting you with a work project of suggested amendments to the Atlantic Beach Charter.It is honed from hours of study,discussion and debate, often with passion but always with civility.During the process we allowed any residents who wished to speak on any topic an open and free opportunity to do so. There were a number of proposals that did not reach an affirmative vote by the majority and that was healthy.A significant number of them did find majority support and that is what you have in this report.We also thought it prudent to rank the top five of them by order of importance.We did so by having each member pick their top five in order of importance and then we combined them to calculate the order of importance or priority by the entire committee.That compilation and calculation of the priority ranking was done by Donna Bartle. You,the commission,can see what we deemed as a body to be the most important for ballot consideration. Another issue which the commission thought might be addressed through ordinance by reviewing and changing as needed,is district boundaries.While populations in the districts (precincts)are pretty static,at present it appears there is no established process for review.Many cities review and change as necessary every ten years after the census.The committee thought that the Page 31 of 47 MISSION, Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 39 of 59 commission might consider establishing a formal process by ordinance.One of the #7 Proposals (two were tied for #7)sort of addressed this issue. We are suggesting that after you have had an opportunity to review ourfindings, we hold a workshop meeting with both the commission and the committee for comments and questions.We believe that would be an important and beneficial closure to the work we have done. Sincerely, Page 32 of 47 William Gulliford,Chairman Am“24,2024 Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 40 of 59 #1 PROPOSAL The city should return to a primary system of electing the mayor and commissioners. It was obvious that most members of the committee did not like the idea that people could be elected to office with less than a majority of the vote.The change would allow that if there were three or more candidates for a seat,then there would be a primary election that would move the top two vote getters to the general election thereby making certain that the individual elected in the general election would be elected by a majority vote.This method is consistent with most jurisdictions in the State of Florida and was the earlier method in Atlantic Beach elections until it was changed not so long ago. #2 PROPOSAL The City should expand the size of the Commission to seven with two at large seats elected citywide and each district (precinct)seat to be elected only by the voters in that specific district (precinct). There has been criticism of the current system that only has a geographical residency requirement for district seats but still the vote is citywide.The Committee had previously heard public input regarding the merits of having district seats elected by district electors vs.at-large and concluded unanimously to keep at-large voting.Certainly,that is not true district representation.This would allow the people in each district to elect their representative.Adding two at large seats,which would be elected by all the voters in the city,would allow candidates from anywhere in the City to run for those seats.Having citywide seats should enhance focus on citywide issues and balance the potential provincial focus by district commissioners.The terms of the at large commissioners would be staggered still allowing for a majority on the commission being elected every two years.This could also encourage more people to run for office with citywide offices available for any legitimate candidate to run. Page 33 of 47 Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 41 of 59 #3 PROPOSAL The restriction on the Commission is strengthened in the event the Commission wishes to sell or otherwise dispose of park property. It further requires that in addition to a unanimous vote of the Commission to dispose of such property,it requires that if there is a unanimous vote by the Commission,a referendum to allow the citizens to vote on the said disposal shall be placed on the ballot. #4 PROPOSAL Remove the second Monday in November as the date newly elected commissioner assume office and add that newly elected city commissioners assume the duties of the office at the next regularly scheduled meeting of the City Commission following receipt of certified election results. Additionally,end the practice of having both the old and new members of the Commission meet at that meeting. Because of the reality of timing of the certification by the Supervisor of Elections office,there are times that the November date cannot be met.This allows the swearing-in to be immediate at the next meeting after certification which can be in December.Also,the practice of having the old and new commissioners meet separately at that meeting is a tradition and not the norm with other elections throughout the State.It is certainly not necessary,and Atlantic Beach is probably the only city in Florida where that is practiced. #5 PROPOSAL The City Commission shall establish clear rules and processes through ordinance to appoint an administrative officer of the City... The Committee thought that instead of us establishing a suggested procedure and process in the Charter it would be better to have the Commission be required to adopt and maintain an ordinance that would provide for clear rules to appoint a city manager.It was obvious to the committee that this was needed and absent in either ordinance or Charter.By simply requiring an ordinance to establish rules,once in place,it would allow the Commission to modify and amend it as needed. Page 34 of 47 Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 42 of 59 #6 through #11 PROPOSALS #6 PROPOSAL Requires a candidate for office to live in Atlantic Beach and be an elector and resident forfouryears prior to qualifyingfor office.This expanded #10 Proposal which was voted on several months earlier. #7 PROPOSALS (two were tied) (1)One proposal talks about the district representation established in 2007 and a desire for the districts to be populated as equally as possible and represent integrity of neighborhoods and communities of interest.Considering Proposal #2,and a suggestion that the Commission might pass an ordinance that would allow for a process every ten years at the census to balance district populations,this proposal might be irrelevant. (2)The second Proposal #7 related to environmental stewardship.This proposal passed unanimously .The main -concern was not to content,which is important,but whether or not such a statement should be contained in the Charter and is it redundant. #9 PROPOSAL This would change the city clerk serving as supervisor of elections for City elections to the elected supervisor of elections assuming that responsibility. This is a corrective action suggested by the city clerk and she can further explain. #1 0 PROPOSAL This would extend residency requirements from two years to four years.Since it was passed two months prior to Proposal#6 and Proposal 6 is more detailed Page 35 of 47 Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 43 of 59 on the same topic,one would think Proposal #6 would replace it if this topic was placed on the ballot. #1 1 PROPOSAL This proposal struck down the three earlier motions that passed regarding the removal of the city manager and leaves the current language in the Charter in place. There were some issues that we didn’t act on or didn’t pass when we did,that we believe should be considered by this commission.For instance,the issue of requiring the city manager to live in Atlantic Beach was a topic hotly debated. While we did not take action,we think the Commission might deliberate on that topic,particularly in light of the cost of residential property in Atlantic Beach. The debate boiled down to considerations of proximity and community. Another topic was commissioner pay.Many committee members felt it was too low and possibly there should be some provision in Code or Charter to raise it when appropriate.The committee debated adding a provision to the Charter but in the end decided to simply make the Commission aware that we think it should be addressed,perhaps by ordinance.A limited,comparative view of counciUcommission pay in other cities tends to indicate our commissioners are under paid.For instance,Palatka which is 3000 residents smaller than Atlantic Beach,pays their council members $23,800.Perhaps a starting point would be an independent review of comparable salaries and legislative methods used by other cities to maintain reasonable and comparable pay. Also,I believe some members of the committee think the process to name people to future charter review committees might be better defined,not in the Charter but possibly a simple,brief ordinance that better defines the Commission’s process. Page 36 of 47 Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 44 of 59 ADDENDUM TO 2024 CHARTER REVIEWCOMMITTEEREPORT Below reflects additional proposed amendments that were addressed and unanimously approved by the Committee at its final meeting held on April 24,2024. Since the priority-ranking exercise was completed prior their approval,they were not prioritized. ADDENDUM PROPOSAL 1.: Change the word “November”to “December”in Sec.14.Induction of city commission into office;meetings of the city commission;Sec.40.—Elections: Primary;and Sec.41 .—Elections:General ADDENDUM PROPOSAL 2: Sec.25.Removal of the city manager. The city manager shall serve at the pleasure of the city commission.The city commission may remove the city manager by the affirmative vote of not less than of its members. Sec.30.Removal of the city clerk. 'The city clerk shall serve at the pleasure of the city commission.The city commission may remove the city clerk by the affirmative vote of not less than of its members. Sec.32.Powers and duties. The duties of the city attorney shall include: (1 )Acting as the legal advisor to,and attorney and counselor for,the city and its officers in matters relating to their official duties;and (2)Preparing in writing,all contracts,bonds and other instruments in which the city is concerned and giving an endorsement of approval as to form and correctness;and Page 37 of 47 (8+3 ma orit Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 45 of 59 (3) (4) (5) (5) Prosecuting and defending for and on behalf of the city,all civil complaints, suits and controversies in which the city is a party;and Furnishing opinions on questions of law relating to the powers and duties of city officers;and Performing such other duties as may be required by ordinance or resolution of the city commission. The city attorney shall serve at the pleasure of the city commission.The city commission may remove the city attorney by the affirmative vote of not less than of its members. Page 38 of 47 three-(afgmaiority Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 46 of 59 Page 1 of 7 AMD # RESULTS FROM CRC MEMBER RANKINGS (11 out of 13 members submitted) 4/19/2024 Proposed Amendment/Motion Priority #1 ARTICLE II.-THE COMMISSION Sec.5. Tied for 7th/8th #2 Sec.5. 2nd #3 Sec.6. 10th #4 Sec.6. 6th #5 Sec.9. 3rd -Number of commissioners;selection;term. Upon further review of the 2007 Representation Study Committee Report,I so move to continue district representation in Atlantic Beach as recommendation by the District Representation Committee, accepted by the City Commission,and approved by majority vote in the 2007 city-wide referendum that each commission member live in the district/precinct from which he or she runs and that the candidates be voted on citywide.The districts should be equal in population and to the degree possible should maintain the integrity of neighborhoods and communities of interest. -Number of commissioners:selection;term. Add two at large Commissioners and allow the 4 district seats (Seats 2, 3,4,8;5)to be voted on only by those electors of that particular precinct (district).The Mayor and the other two commission seats would be at large. -Quali?cationsand disqualifications. To extend residency requirement from two years to four years. —Quali?cationsand disqualifications. Shall be full time resident of the city for four years immediately prior to qualifying and shall be elector in the city for four years. -Powers. (14)Provide for the protection and preservation ofparks as follows:Any real property owned by the city which is used principally or held out for use as a public park,shall be used only as a public park;and parks shall not be sold, leased long term,gifted,changed in description or use,or otherwise disposed o?and no structure shall be built in any such park to accommodate activities not customarily associated with park use or outdoor recreation;unless such sale,lease disposal,gift or structure is approved by unanimous vote ofthe entire city commission. Change wording for #14 of the powers "is approved by unanimous vote of the entire ci commission."to “vote b referendum". Prepared by Donna Bartle Meeting Date April 26, 2023 March 26,2024 May 24, 2023 July 26, 2023 June 28, 2023 Page 39 of 47 Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 47 of 59 #6 Sec.9.-Powers. Tied Add "(15)Exercise any authority permitted by law for the protection Feb.28, and preservation of beaches,marshes,maritime tree canopy.and 20247:13;,1 property through environmentalstewardship #7 Sec.10.-Appointment of city manager. The city commission shall appoint an administrative officerof the city,who 5th shall have the title ofcity manager,who shall have the powers and perform the duties provided in this Charter and who shall be compensated at a rate set by the city commission.No member ofthe city commission shall receive such appointment during the term for which the person shall have been elected, nor within two years after the expiration of the person ’5term.In the event the July 26, City Manager is removed or incapacitated and unable to appoint a substitute 2023 as required in Sec.[Section]24 ofthis Charter,the city commission shall appoint someone to perform the duties of the city manager. (Add language)The City Commission shall establish clear rules and processes through ordinance to appoint an administrative of?cer of the city... #8 Sec.25.-Removal of the city manager. 11 11]11 El'".$1' 1101 February 28.2024 MOTION:To rescind the previous recommended changes made to Sec.25 and restore current language. February 28,2024 Prepared by Donna Bartle Page 2 of 7 Page 40 of 47 Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 48 of 59 Agenda Item # 20 May 2024 #9 ARTICLE IV.-THE CITY CLERK 9th Sec.28.-Appointment;duties. The city commission shall appoint an executive o?icer to serve the city commission and to assure that all its enactments are effectively carried out. The title ofthe executive o?icer shall be "city cler "and as such,shall be under the direction ofand compensated at a rate set by the city commission. The duties ofthe city clerk shall be to: (1}Establish and maintain a line ofcommunication with the city manager; and (2)Prepare an agenda for every commission meeting and a permanent record ofeach such meeting;and (3)Disseminate informationas necessary about activities,?ndings,or decisions ofthe city commission;and (4]Provide the city commission with informationas requested about programs ofthe city government;and (5)Serve as supenwseeefeleet—mnfeF—eityelee?ons -and [6)Serve as custodian of all citv records and the seal of the citv:and (7)Administer oaths;and (8)Conduct such other activities as may be speci?ed by this Charter,the city code or the city commission. Oct.25, 2023 Change "Serve as supervisor of election for city elections"to "Serve as ?ling of?cer for city elections” #10 Sec.14.-Induction of city commission into of?ce;meetingsofthe city commission. 4th Aftereach general election,the newly elected city commissioners shall assume the duties ofo?ice at the regularly scheduled meeting of the city commission held on the second Monday in November provided that the Supervisor of Elections has certi?edthe election results.If the election results for any contested city commission seat cannot be certi?edprior to the meeting to be held on the second Monday in November,then any newly elected city commissioners shall assume the duties ofof?ceat the next regularly scheduled meeting ofthe city commission following receipt ofthe certi?edelection results from the Supervisor of Elections.Until the newly elected city commissioners assume the duties ofof?ce,the previous sitting city commissioners shall remain in of?ce.All other regular meetings of the city commission shall be ?xed by ordinance,but there shall not be less than one regular meeting each month. Except as provided by Florida '5 Government-in-the-Sunshine Law (F.S. 286.011),all meetings of the city commission shall be open to the public. July 26, 2023 Remove the second Monday and change to newly elected city commission assume the duties of the of?ce at the next regularly scheduled meeting of CC following receipt of certi?ed election results and to not have old and new together Prepared by Donna Battle Page 3 of 7 Page 41 of 47 elections tiling of?cer[or €ng Agenda Item #8.B. 28 May 2024 Page 49 of 59 rima election or as a licable #11 PACKAGE OF AMENDMENTS RELATING TO ADDING PRIMARY ELECTIONS TO BE PRIORITIZED TOGETHER: lst Februa 28 024 MQTIQN:Approve Option B (agenda pages 13-17)election language consistent with JacksonvilleBeach and Neptune Beach,to which there is a primary only if there are more than two candidates. Sec.12.-Vacancies in the city commission. If any vacancy occurs in the city commission,the city commission shall elect,within ?fteen (15)days of the vacancy,by the af?rmative votes of not less than three members,an eligible person as de?ned in Sec.[Section]6 of this article to ?ll the vacancy until the next general election, Sec.14.-Induction of city commission into of?ce;meetings of the city commission. After each general election (J,the newly elected city commissioners shall assume the duties of of?ce at the regularly scheduled meeting of the city commission held on the second Monday in November provided that the Supervisor of Elections has certi?ed the election results.If the election results for any contested city commission seat cannot be certi?ed prior to the meeting to be held on the second Monday in November,then any newly elected city commissioners shall assume the duties of of?ce at the next regularly scheduled meeting of the city Feb.28, commission following receipt of the certi?ed election results from the 2024 Supervisor of Elections.Until the newly elected city commissioners assume and the duties of of?ce,the previous sitting city commissioners shall remain in March office.All other regular meetings of the city commission shall be fixed by 27:2024 ordinance,but there shall not be less than one regular meeting each month. Except as provided by Florida's Government-in-the-Sunshine Law (F.S. 286.011),all meetings ofthe city commission shall be open to the public. Sec.39.-Nominations. Any elector of the city having the additional quali?cations and limitations as set forth in Article II,Section 6,may be nominated for a seat in the city commission.Such nomination shall be only by petition.A petition for this purpose shall be signed by not less than twenty-?ve (25)qualified electors of the city.The signatures on the nominating petition need not all be subscribed on one paper.Each separate paper shall have af?xed a signed statement of the circulator thereof stating the number of signers of such paper and that each signature appended thereto was made in the presence of the circulator and is the genuine signature of the person whose name it purports to be.Each signer,including the circulator,shall provide his /her place of residence,including the street and number.The form of the nomination petition shall be substantially as follows: "We,the undersigned electors of the City of Atlantic Beach hereby nominate whose residence is for the of?ce of Commissioner,Seat No. Prepared by Donna Bartle Page 4 of 7 Page 42 of 47 applicable primary or Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 50 of 59 1h 1;n' m: primary geneFaJ‘primaLy as set forth in Section 99.061 2 lorida Statutes 1F].l .E l g' ''''.When more than two 2 candidates are runnin for the same elective office e rima election shall be held on]for the munici‘a1 offices that have more than two candidates runnin for the same seat.Such rimar election shall be set in accordance with Section 100.061 Florida Statutes for that ear for each seat Agenda Item # 20 May 2024 to be voted for at the election to be held on the day of , AD,and we individually certify that our names appear on the rolls of registered voters,and that we are quali?ed to vote for a candidate for the city commission. Name,street,and number address from which last date of registered (if different)signing. (Spaces for signatures and required date) STATEMENT OF CIRCULATOR The undersigned is the circulator of the foregoing paper containing _signatures.Each signature appended thereto was made in my presence and is the genuine signature of the person whose name it purports to be. SIGNATURE OF CIRCULATOR _ ADDRESS:" Any signature made earlier than forty [40)days prior to the ?rst day of qualifying shall be void.All petitions must be ?led with the city clerk no later than 10 days prior to the qualifying period.The qualifying period will begin no later than noon on the 7lst day (Monday)prior to the election and will end at noon on the 67th day (Friday)prior the election, All other qualifying papers shall be ?led as one instrument with the city clerk during the qualifying period.The city clerk shall make a record of the exact timeat which each petition is ?led,and shall take and preserve the name and address of the person by whom it is ?led.No nominating petition shall be accepted unless accompanied by a signed acceptance of the nomination in substantially the following form: "ACCEPTANCE OF NOMINATION I hereby accept the nomination for Seat No.on the city commission and agree to serve if elected. SIGNATURE OF CANDIDATE _ " Within two days after the ?ling of a nominating petition,the city clerk shall notify the candidate and the person who ?led the petition whether or not it is found to be signed by the required number of quali?ed electors.lfa petition is found insuf?cient,the city clerk shall return it immediately to the person who ?led it with a statement certifying wherein the petition is found insuf?cient.Within the regular time for ?ling petitions,such a petition may be amended and?led again as a new petition,in which case the time ofthe ?rst ?ling shall be disregarded in determining the validity of signatures thereon,or a different petition may be ?led for the same candidate.The petition of each person nominated to be a member of the city commission shall be preserved by the city clerk until the expiration of the term of of?ce for which the candidate has been nominated. Sec.40.-Elections: Primary. Prepared by Donna Bartle Page 5 of 7 Page 43 of 47 Agenda Item #8.B. 28 May 2024 Page 51 of 59 vegalem general Wag—Februagy on the cit commission which shall become vacant on the second Monda in November of the same ear or when the new]elected cit commissioners assume the duties of office in accordance with Sec.14 of this Charter.If at the rimar election a candidate receives a ma'ori of all votes cast he or she shall be declared elected of of?ce and his or her name shall not be laced on the ballot in the eneral election.In the event that a candidate does not receive a maiori of all the votes cast in the rima election then the names of the candidates lacin first and second shall be laced on the ballot in the neral election. the—yea-r—ZQ-l—Qnextelectionafteradotion: same elective of?ce the eneral election shall be set accordin to Section 100.031 Florida Statutes plurality majority Sec.41.-Elections:General. Beginning with for that year for each seat on the city commission which shall become vacant on the second Monday in November of the same year,or when the newly elected city commissioners assume the duties of office in accordance with Sec.14 of this Charter.The candidate or nominee receiving the of votes cast for each seat at such general election shall be declared elected.In the event of a tie between two candidates in the general election the candidates shall draw lots in accordance with Florida Statutes to determine the winner. MARCH 27,2024 MOTION:Accept proposed changes in Section 81 as presented. Sec.81.-Periodic review A Charter Review Committee consisting of at least nine (9)and no more than ?fteen (15)electors of the City shall be appointed by the City Commission every eight [8)years to review the City Charter and propose any amendments or revisions,which may be advisable for placement on the municipal election ballot. The City Commission shall appoint the Charter Review Committee in of the year immediately preceding the election with a de?nite and specific charge.The Charter Review Committee shall meet for the purpose of organization within thirty (30)days after the appointments have been made.The Charter Review Committee shall elect a chair and vice chair from among its membership.Further meetings of the Charter Review Committee shall be held upon the call of the chair or a majority of the members of the Charter Review Committee.All meetings shall be open to the public.No Charter amendment or revision shall be submitted to the electorate for adoption unless favorably voted upon by a majority of the entire membership of the Charter Review Committee.. No later than one-hundred and eighty [180)days prior to the municipal election,the Charter Review Committee shall deliver to the City Commission the proposed amendments or revisions,if any,to the Cit Charter.Each ro osed amendment shall embrace but one sub'ect and Prepared by Donna Battle Page 6 of 7 Page 44 of 47 general Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 52 of 59 Fegu-largeneral Fesal-utzienordinance matter directly connected therewith.The City Commission may by place such amendments or revisions as approved by the Charter Review Committee on the next municipal election ballot.If a majority of the electors voting on the amendments or revisions favor adoption,such amendments or revisions shall become effective on January 1 of the succeeding year or such other time as the amendment or revision shall provide. If the Charter Review Committee does not submit any proposed Charter amendments or revisions to the City Commission at least one-hundred and eighty (180)days prior to the municipal election,the Charter Review Committee shall be automatically dissolved.Otherwise, upon acceptance,further amendment or rejection of the proposed amendments or revisions by the City Commission,the Charter Review Committee shall be automatically dissolved. Agenda Item # 20 May 2024 Page 7 of 7PreparedbyDonnaBartle Page 45 of 47 peg-Elm:general Agenda Item #8.B. 28 May 2024 Page 53 of 59 I'I'Ilf'rPage46 of 47 Agenda Item #8.B. 28 May 2024 Page 54 of 59 AB Charter Section 81 Resolution No.23—02 A enda Packet A enda Item 8A Backu Minutes A enda Packet A enda Item 4C Backu Agenda packet A enda Packets Folder Minutes Folder AB Charter Section 81 RS.166.041 F.S.166.041 F.S.100.342 Timeline for Election Referendum for November 5 2024 General Election Date Item City Commission Meeting“23/2023 Agenda Item 8A City Commission Meeting2/13/2023 Agenda Item 4C St ‘ 2/16/2023 1 Meetingof theCharter Revrew Comm1ttee .Charter Review CommitteeVarious.meetings 5/9/2024 Deadline to submit?nal report to Commrssron. Introduction and First TBD Reading on Ordinance(s)for Commission action. TBD Notice in Newspaper Public Hearing and Final TBD Reading on Ordinance(s)for Commission action. 8/13/24 Deadline for submitting ballotpreferably,1 . .anguage to Supervrsor ofde?nitely by Elections8/20/24 10/3/2024 Notice in Newspaper 10/17/2024 Notice in Newspaper 11/5/2024 2024 GENERAL ELECTION Purpose Commission approved Resolution No.23-02 outlining the Committee’s charge and appointing members. Motion on Reconsideration of Resolution No.23-02 (Failed) Organizational/orientation meeting and election of of?cers (Chair,Vice Chair, and Secretary) Hold Committee meetings Final report to City Commission. Have ?rst reading on ordinance(s) allowing for referendum. Advertise public hearing(s)for Referendum Ordinance(s) Hold public hearing and second (?nal) reading on ordinance(s)allowing for referendum. Provide ballot language to Supervisor of Elections for placing on November 5, 2024 General Election ballot. Advertise referendum for the November 5,2024 General Election. Advertised election information and the Charter Election Ballot for the November 5,2024 General Election. Referendum to be put on the November 5,2024 General Election ballot Document/Citation Links Minutes Minutes (no later than 180 days prior Election) ..a proposed ordinance may be read by title,or in ?ill,on at least 2 separate days...” “...at least 10 days prior to adoption,be noticed once in a newspaper of general circulation in the munici alit ....” “...a proposed ordinance may be read by title,or in full,on at least 2 separate days...” Date of First Primary,but preferably a week ahead of that —per Duval Co.S.O.E.staff. “The publication shall be made at least twice,once in the ?fth week and once in the third week prior to the week in which the election or referendum is to be held.” “The publication shall be made at least twice,once in the fifth week and once in the third week prior to the week in which the election or referendum is to be held.” Page 47 of 47 AB Charter Section 81 F.S.166.031 F.S.166.041 F.S.100.342 Agenda Item # 20 May 2024 Agenda Item #8.B. 28 May 2024 Page 55 of 59 Page 56 of 59 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM:Ordinance No.20-24-173 appropriating $246,000 to the General Fund from the Community Redevelopment Fund for funds required for the creation of a Vision Zero Action Plan. TODAY’S DATE:May 15,2024 MEETING DATE:May 28,2024 SUBMITTED BY:Kevin Hogencamp,Deputy City Manager BACKGROUND:The City desires to adopt a Vision Zero Action Plan establishing a holistic, well-de?ned strategy to prevent roadway fatalities and serious injuries in Atlantic Beach.The City of Atlantic Beach has been awarded a $200,000 US.Department of Transportation Federal Highway Administration Of?ce Safety Streets and Roads for All grant for this purpose.City staff is reviewing bids from three ?rms that submitted proposals to work with staff to create the action plan.The grant requires a $50,000 match. The funding source for this program,the Community Redevelopment Fund, was established in or about 2017 for the purpose of facilitating safety and/or economic development.Most recently,$200,000 was allocated from this fund for Mayport Road ?yover murals;that prospective project was suspended,however. The City Commission unanimously approved Ordinance No.20-24-173 on ?rst reading at its May 13,2024,meeting. RECOMMENDATION:The City Commission considers approving Ordinance No.20-24-17 on second and ?nal reading,following a public hearing. ATTACHMENT:Ordinance No.20-24-173 BY CITY MANAGER: Agenda Item #9.A. 28 May 2024 Page 57 of 59 ORDINANCE NO.20-24-173 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2023 AND ENDING SEPTEMBER 30,2024,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level;and WHEREAS,the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time-to-time,and WHEREAS,the City desires now to amend the current operating budget funds totaling $246,000 for the expenditure of the $200,000 reimbursable Safe Streets and Roads for All grant and the $50,000 City match to create a Vision Zero Action Plan. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.The Fiscal Year 2023/2024 Operating Budget is hereby amended as follows: COMMUNITY REDEVELOPMENT FUND SECTION 2.This ordinance shall take effect immediately upon adoption. PASSED by the City Commission on ?rst reading on the 13thday of May 2024. PASSED AND ADOPTED by the City Commission on second and ?nal reading on this 28th day of May 2024. ATTEST: Page 1 of 2OrdinanceNo.20-24-173 Total Expenses:$462000 Expenditures: Other Contractual Services Fund Balance:g§24620001 Agenda Item #9.A. 28 May 2024 Page 58 of 59 Approved as to form and correctness: Donna L.Bartle City Clerk Curtis Ford Mayor Page 2 of 2OrdinanceNo.20-24-173 Jason Gabriel City Attorney Agenda Item #9.A. 28 May 2024 Page 59 of 59