93-29 v ' RESOLUTION NO. 93- 29
A RESOLUTION OF THE CITY OF ATLANTIC BEACH
STATING THE POLICY OF THE CITY COMMISSION
CONCERNING THE RENTAL OF THE CITY' S PUBLIC
PUBLIC ASSEMBLY FACILITIES;
WHEREAS , It is in the best interest of the City to encourage
the maximum use of its public assembly facilities to benefit the
Atlantic Beach Community, and
WHEREAS , It is the intent of the City Commission to enhance
and expand programs and activities meeting the need of all segments
of the Community, and
WHEREAS , The City must insure the best use of its public
assembly facilities through an articulated policy, and
WHEREAS , The Commission wants to insure a fair and equitable
use of the City' s public assembly facilities for all its citizens
and user groups .
NOW, THEREFORE, be it resolved by the City Commission of the
City of Atlantic Beach, as follows :
SECTION 1. The City Manager is hereby directed to implement
Appendix A hereto attached as the Commission' s policy for use of
the City' s public assembly facilities .
SECTION 2. This resolution shall take effect immediately upon
its final passage and adoption.
ADOPTED by the City Commission of Atlanti Beach, •rida thi .
23rd day of 1993 .
August
I .£ , SLA : A
';i1-lam I. i or• ,
Mayor/Presiding Offic-
Approved as to form and correctness:
/.,Ii
an C. Jen, City Attorney
ATTEST:
Maureen King, City C erk1
APPENDIX A
POLICY FOR PUBLIC USE OF THE CITY OF ATLANTIC BEACH FACILITIES
PURPOSE: It is the purpose of this policy to provide a fair and
equitable use of the City' s public assembly facilities for all its
citizens and user groups .
I. Definitions:
(1) Public Assembly Facilities - Parks , Community Center,
Commission Chambers, City Hall Conference Room and other
city facilities which may be used for public assembly.
(2) Non-profit Public Purpose - Use of the City's public
assembly facilities by non profit corporations groups or
individuals.
(3) Non-profit Organization - An organization which has an IRS
non-profit designation and/or State incorporation as a Non-
profit Corporation.
(4) For-profit Purpose - Use of the City' s public assembly
facilities by for profit corporations , groups or
individuals.
(5) Security/Cleaning Deposit - A deposit required of all
parties using the Center.
(6) Fee - Amount charged by the City for use of its public
assembly facilities .
(7) Short-term Contract - A contract form to be used for groups
or individuals using the City' s public assembly facilities
less than 100 hours in any three months .
(8) Long-term Contract - A contract form to be used for groups
and individuals using the City' s public assembly facilities
more than 100 hours in any three month period. All long
term contracts shall be annual and in concert with the
City' s fiscal year.
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II. Commission Policy:
Atlantic Beach citizens , employees , and the non-profit
organizations of which they are members, who wish to use the
City' s public assembly facilities no more than 100 hours per
calendar quarter for a non-profit public purpose may do so
without charge if approved by the City Manager or his designee.
Citizens and employees may use the City' s public assembly
facilities at no charge for weddings, anniversaries and
birthday parties or other such like events.
A financial statement must be filed in the City Clerk' s office
for any user charging fees .
Groups , individuals or businesses using the City' s public
assembly facilities for profit purposes must pay for the use
of the facilities . A for profit use of the public assembly
facilities must have prior approval of the City Manager.
All individuals , businesses or groups using any of the City' s
public assembly facilities must give the City a $50
security/cleaning deposit. The deposit is refundable if no
cleaning is needed, no damage has been done, and the key is
returned.
Use or sale of alcohol will not be allowed at the City' s public
assembly facilities .
Use of the City' s public assembly facilities must be scheduled
through the following departments as follows :
1 . Community Center & Parks Recreation Department
2 . City Hall Conference Room City Manager' s Office
3 . Commission Chambers City Clerk
Before any group or individual uses the City' s public assembly
facilities , they must sign an agreement with the City for the
use of the facility as follows:
1 . Long term contracted use of the City' s public assembly
facilities as defined in (8) above will be negotiated by
the City Manager or his designee. Final approval of long
term contract will be made by the City Commission.
2 . Short term contracted use of the City' s public assembly
facilities, as defined in (7) above, will be negotiated by
the Recreation Director and approved by the City Manager.
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3. A financial statement must be filed in the City Clerk' s
office for any user charging fees .
4. All users of public assembly facilities as defined in I .
(1) , (2) , and (3) must execute a contract whether or not
fees are to be charged for use of public assembly
facilities .
III. Fee Schedule governing For-Profit Organizations and after
hours use:
1. Community Center.
a. Short-term use fee is as follows:
$25 for the first three hours .
$10 for every hour beyond the first three hours .
All users must leave a security/cleaning deposit of
$50 with the City.
b. Long-term use fee is as follows:
Terms to be negotiated by the City Manager and approved
by the City Commission.
2. Other City Public Assembly Facilities
a. Short-term use as negotiated by the Recreation Director
and approved by the City Manager.
b. Long-term use as negotiated by the City Manager and
approved by the City Council.
3. Special Fees
As part of the negotiations process for long and short
term rental of the City' s public assembly facilities,
special fees are to be negotiated as part of the
contract for the use of the City' s public assembly
facilities when required.
CITY OF ATLANTIC BEACH PUBLIC FACILITIES
RENTAL CONTRACT
This agreement is made and executed this day of , 1993
by and between the City of Atlantic Beach, Florida, a Municipal
Corporation (hereinafter referred to as City) , and
of , Florida.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS :
1. The City agrees to rent to
the from to
2. The renter, in return for the use of
the above mentioned facility, agrees to pay the City a fee
of $ . A fee for a non-profit use will not be charged
unless this is a long term contract, then any cost may be
negotiated with the City Manager.
3. The renter further agrees to the following conditions:
a. To a $50 refundable security/cleaning deposit.
b. To allow no use of alcohol on City property.
c. To charge no fees to the public unless approved by the
City Manager.
d. To provide the City with a financial statement, if
fees are charged.
e. To insure that all city and state laws are adhered to.
f. To provide insurance as required by the City Manager.
g. To adhere to the special conditions attached to this
contract.
h. To hold the City harmless.
i. To allow no discrimination based on race, sex, age,
religion, national origin or disability.
4 . Special Conditions :
5. This Agreement and the attached special conditions sets
forth the entire Agreement between the parties hereto, and
fully supersedes any and all prior agreements and
understandings between the parties hereto pertaining to
the subject matter hereof.
Dated this day of , 1993.
By Representing Title
APPROVED AS TO FORM AND LEGAL SUFFICIENCY
City Attorney
Approved, Kim D. Leinbach City Manager