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07-8-24 Budget Workshop City of Atlantic Beach Agenda Budget Workshop Monday, July 8, 2024 - 5:30 p.m. City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 Invocation and Pledge of Allegiance Page(s) CALL TO ORDER 1. PUBLIC COMMENT 2. TOPICS Budget Workshop #1 Presentation Budget Workshop #1 Presentation 3 - 32 2.A. Budget Policy 2.B. Revenue Overview 2.C. Expense Overview 2.D. General Government 2.E. Other Topics ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office prior to the meeting. Page 1 of 32 Page 2 of 32 Proposed FY2024‐25 Annual Operating BudgetBudget Workshop 1July 8, 20241Agenda Item #08 Jul 2024 Page 3 of 32 AgendaJuly 8, 2024IntroductionBudget PolicyRevenue OverviewExpense OverviewGeneral GovernmentOther TopicsAugust 12, 2024Public SafetyRecreationOther TopicsJuly 22, 2024Building, Planning and ZoningPublic UtilitiesPublic WorksOther TopicsAugust 26, 2024 (Tentative)2Agenda Item #08 Jul 2024 Page 4 of 32 3In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character and understand that unified support is required to preserve it. We are graced with the functional beauty of our beach, our marsh, and our tree canopy. Our shady streets and multi‐use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming.Vision Statement3Agenda Item #08 Jul 2024 Page 5 of 32 4•Create a strong sense of belonging and safety•Preserve community character•Connect our neighborhoods and businesses•Promote a socially linked community through green spaces, active lifestyles, parks, and programming•Maintain a strong financial condition suitable for implementing the City’s visionThemes4Agenda Item #08 Jul 2024 Page 6 of 32 IntroductionAn Annual Operating Budget is one of the City’s most important work products that a City Manager is tasked with.This document gives the City Officials the authority to collect revenues and pay the expenses.It allocates the resources among departments in line with the Commission’s priorities and policies by setting limits on how much each department can spend. 5Agenda Item #08 Jul 2024 Page 7 of 32 FY2023‐24 Capital AccomplishmentsPickle-ball Court ExpansionDonner Park Splash PadLevy Road 8’ Wide Bike PathDutton Island Fishing Pier Deck and Rail ReplacementHowell Park Turtle Bridge ReplacementNew Crosswalk at Plaza and SailfishInstalled Two New AC Units in the Chambers and two in City HallPainted and replaced the rotten wood at Adele GrageCommunity CenterConstruction of the Public Works Building6Agenda Item #08 Jul 2024 Page 8 of 32 FY2023‐24 Capital AccomplishmentsInstalled New Theater Chairs in Adele GrageSherman’s Creek Cleaning2024 Milling and PavingSpeed Humps on Main StreetTide View Pier and walkway Deck and Rail Replacement18th Street Walkover widening and Deck ReplacementAhern Street bike pathAquatic Drive ProjectCutlass Drive CulvertMarshside Ditch Cleaning Contract7Agenda Item #08 Jul 2024 Page 9 of 32 FY2023‐24 Capital AccomplishmentsStanley Road DrainageMary Street DrainageWTP #1 Modernization WTP #1 (1,500 Gallon Diesel Tank for Generator) WTP #3 New Well and Pump Construction Large Water Meter Replacement Program Construct 110 LF of 12” PVC Watermain along Mayport Rd Construct 250 LF of 12” PVC Watermain Mayport Rd @ A1A Odor Control Implementation Wastewater Treatment Plant8Agenda Item #08 Jul 2024 Page 10 of 32 FY2023‐24 Capital AccomplishmentsPhiladelphia Mixer Replacement WWTP replacing broken mixer used during the treatment process. WWTP Yard Task LightingInspect & Repaint Hydro Tanks Buccaneer Lift Station Retrofit (Flood Proofing)Lifeguard Station renovationPurchase of 100 W 1stStreet Enterprise Resource Planning (ERP) System9Agenda Item #08 Jul 2024 Page 11 of 32 Budget PolicyThe Budget Policy is a document adopted by the City Commission that sets the guidelines for a City Manager to propose a budget.This ensures that during the process the most important criteria are met in the construction of the budget.This creates the minimum expectations for the elected officials and the citizens.10Agenda Item #08 Jul 2024 Page 12 of 32 Budget Policy HighlightsWorkshopsCurrent Level of ServiceCurrent Tax RateBalanced25% Operating ReservesAll Authorized Positions Funded 11Agenda Item #08 Jul 2024 Page 13 of 32 Total Revenues by Fund 2025Proposed2024 2025 % ChangeGeneral Fund 18,696,633 18,596,691 (0.53)Special Revenue Funds 3,790,348 3,989,027 5.24Debt Service Funds 122,364 119,347 (2.47)Capital Project Fund 5,773,680 5,073,042 (12.14)Enterprise Funds 27,468,948 27,555,283 0.31Trust Funds 3,294,322 3,194,053 (3.04)Total Revenues $59,146,295 $58,527,443 (1.05%)12Agenda Item #08 Jul 2024 Page 14 of 32 Revenue in SummaryProperty Taxes Maintain Millage at 2.8410State Shared Rev Estimated No IncreaseTransfers ReducedUtility Rates Estimated 3% IncreaseSanitation Rates 3.7% Increase Effective Storm Water Fees Estimated 9% IncreasePermit Fees No Permit Fee IncreaseOther User Fees No IncreaseGrants $2,882,250/As Needed13Agenda Item #08 Jul 2024 Page 15 of 32 2024 Total Proposed Millages17.506317.956018.030918.254818.660016.800017.000017.200017.400017.600017.800018.000018.200018.400018.600018.8000Atlantic Beach City ofJacksonvilleNeptune Beach Town ofBaldwinJax BeachAgenda Item #08 Jul 2024 Page 16 of 32 Office of Property Appraiser Proposed 2024 MillagesDuval County46%School Board37%Atlantic Beach16%Water Management District1%Duval CountySchool BoardAtlantic BeachWater Management District15Agenda Item #08 Jul 2024 Page 17 of 32 Total Expenditures by Fund2024 2025 %ChangeGeneral Fund 18,696,633 18,596,69 (0.53)Special Revenue Funds 3,790,348 3,989,027 5.24Debt Service Funds 122,364 119,34 (2.47)Capital Project Fund 5,773,680 5,073,042 (12.14)Enterprise Funds 27,468,948 27,555,283 0.31Trust Funds 3,294,322 3,194,053 (3.04)Total Expenses $59,146,295 $58,527,443 (1.05)16Agenda Item #08 Jul 2024 Page 18 of 32 Resource Allocation2024 2025 % ChangePersonnel Services 13,714,965 14,490,985 5.7Operating Expenses 18,964,789 19,020,266 0.3Capital Outlay 17,828,307 17,559,772 (1.5)Debt Service 2,089,830 2,088,714 (0.1)Grants and Aids 93,000 90,00 (3.2)Other Uses 6,455,405 5,277,70 (18.2)Total Expenses $59,146,295 $58,527,443 (1.05%) 17Agenda Item #08 Jul 2024 Page 19 of 32 General Fund Revenue Diversification18Agenda Item #08 Jul 2024 Page 20 of 32 General Fund Expense Distribution19Agenda Item #08 Jul 2024 Page 21 of 32 Personnel Services SummaryRaises of 5% Cost of Living Adjustment (COLA)20% Change20252024Personnel 7.43,348,4643,116,653General Govt.4.55,890,1135,635,580Public Safety5.33,055,1952,901,053Physical Environment5.41,288,2421,222,677Transportation4.3122,316117,292Human Services9786,655721,709Culture and Recreation5.7%$14,490,985$13,714,965TotalAgenda Item #08 Jul 2024 Page 22 of 32 General LiabilityGeneral Liability – The Insurance cost are allocated based on the policy to the various departments depending on the coverage of the policy. The policies include Auto, General Liability, Public Official and Employee Liability, Environmental, Fiduciary and Police Statutory and Liability. 2024 Estimate $712,6422025 Budget $819,539Increase of 15% $106,89621Agenda Item #08 Jul 2024 Page 23 of 32 Health InsuranceHealth Insurance included is available for all full time employees. This budget includes an estimated 15% rate increase. We also conservatively assume any vacant positions will request the coverage although there is varying levels of participation due to turnover.2024 Estimate $1,566,0002025 Budget $1,800,900 Increase $234,90022Agenda Item #08 Jul 2024 Page 24 of 32 General Government2024 2025 %ChangeCity Commission 67,971 69,367 2.05City Manager 642,822 635,360 (1.16)City Clerk 394,746 396,564 0.46Finance and Accting 1,373,025 1,441,127 4.96Human Resources 282,141 313,472 11.10Information Technology 914,812 994,930 8.76Total $3,675,517 $3,850,820 4.77 Agenda Item #08 Jul 2024 Page 25 of 32 DepartmentsCommissionReduction in Aid to Government Agencies (Neptune Beach Senior Center)City ManagerReduction in Expected Personal Leave Payout City ClerkRemoval of Records Management ConsultantRecords Management Specialist Reclassification24Agenda Item #08 Jul 2024 Page 26 of 32 DepartmentsFinance and AccountingRemoved Positions: Utility Billing Supervisor and Customer Service Supervisor Added new positions: Customer Service/Utility Billing Supervisor and Customer Service SpecialistHuman ResourcesIncrease in 401 Contribution MatchHR Software Annual Renewal (NeoGov)Information TechnologyIncrease from 10% to 100% of IT Support Tech I SalaryPhone System ConsultingNew Licenses for Software 25Agenda Item #08 Jul 2024 Page 27 of 32 Included Capital ProjectsRehab and Paint Both Ground Storage Tanks $250,000WTP # 2 Modernization Construction $1,300,000WTP # 2 Engineering Evaluation and Pump Repair $100,000Blast and Paint Ground Storage Tanks at WTP # 3 $100,000Replace Chlorine Gas With Hypo‐Chlorite at WTP # 3 $150,000Construction of Ground Storage Tank and Chemical Feed Building at WTP 2 $2,300,000Replace Services on Garden Lane $275,000Phase 2 of Sherry Drive WM Extension $1,600,000Replace Water Services on Seminole Road $120,000Service Line and Valve Replacements (Various) $100,000Retro High Priority L/S Due to Flooding at Cavalla L/S $400,00020thStreet L/S New Generator $95,000Infiltration and Inflow Control Assessment and Implementation $500,000Retro High Priority L/S Vulnerable to Flooding (TBD) $500,000Replacement of Clay Service Lines $200,000New Building with Lab, Locker Room and Office Area $100,00026Agenda Item #08 Jul 2024 Page 28 of 32 Included Capital ProjectsConstruct Hypochlorite Building $950,000Replace Influent Headworks Piping $1,100,000Odor Control Assessment and Implementation $200,000Replace Hoffman Blower $300,000Replace Allen Bradley SLC 500 SCADA $100,000Replace Digester Catwalk $185,030Replace Oldest Truck with Mack Truck $325,000Ahern Drainage Improvements $500,000Mary Street Improvements $415,000Dutton Island Road Drainage Improvements $70,000Creek Restoration Pilot Project $50,000ROW Parking Pads With Turfblock $50,000Little Wonder Monster Leaf Vacuum, $55,000Purchase of Dora Drive $1,100,000Ahern Street Complete Streets $550,000Milling and Paving $215,862Sidewalks Throughout City as Needed $125,00027Agenda Item #08 Jul 2024 Page 29 of 32 Included Capital ProjectsReplace Bull Park Cabana At Mailbox Area $60,00016thStreet Beach Walkover $650,000Beaches Veterans Memorial Park Project $25,000Dune Walkover Maintenance and Repairs $222,180Dutton Island Park Replacement/Rehab Causeway Bridge Sheetpiling $900,000Levy Road Multi‐Use Path $650,000100 West 1stStreet $226,00028Agenda Item #08 Jul 2024 Page 30 of 32 EnhancementsJordan Park Roof Replacement $65,000Critical Public Facilities High Exposure Evaluation and Improvements $80,000Patrol Vehicle 3% Price Increase $150,000Admin Detective Vehicle $35,000Removed Lifeguard ATV $20,00050‐Year Drainage Plan Evaluation Major Drainageways and Projects $200,000Replacement of 6 Bay Barn With Metal 6 Bay Building $300,000Scorpion II Trailer Attenuator With Mobile Traffic /Signal Board $50,000Hustler X One 52" Zero Turner Mower $11,000Two New Street Division Trucks $86,000Turtle Crawl $25,000Building Improv. to Baker and Jordan Centers $100,000Gail Baker Center Expansion $500,000Adele Grage Roof Replacement $50,000Gail Baker Center Flooring Upgrades $20,000Garage Shed With Concrete Floor at PW Yard $20,0008x10 Shed for Baker Center $15,000Rebuild Last Tideviews Park Deck & North Kayak Ramp $125,00029Agenda Item #08 Jul 2024 Page 31 of 32 EnhancementsAquatic Dog Park Bulkhead in Pond $90,000Donner Park Pickleball Restroom Upgrades $17,000Tideviews Restroom Upgrades $17,000Two New Picnic Cabanas at Donner Splash Pad $50,000Tennis and Basketball Court Surfaces $150,000Tideviews Kayak Launch Replacement $40,000Veterans' Park Pavilion and Grill $30,000Rose Park Playground Equipment $60,000Marvin Gardens Upgrade Playground Equipment $45,000City‐wide Upgrade Playground Equipment $150,000Replace P65 2011 Ford Ranger $43,000New Truck to Replace #59 or #P3 $43,000Landscaping that Hides Public Property $10,000Mayport Flyover ‐Landscaping/Irrigation Upgrades $25,000)Atlantic Blvd. Smart Irrigation $25,000Seminole/Atlantic Beautification $25,00030Agenda Item #08 Jul 2024 Page 32 of 32