08-12-24 Budget Workshop AgendaCity of Atlantic Beach
Agenda
Budget Workshop
Monday, August 12, 2024 - 5:30 p.m.
City Hall, Commission Chamber
800 Seminole Road, Atlantic Beach, FL 32233
Page(s)
CALL TO ORDER
1. PUBLIC COMMENT
2. TOPICS
Budget Workshop #3 Presentation
Budget #3 Presentation
2.A. Cultural Arts and Recreation
Cultural Arts and Recreation
2.B. Police Department
Police Department
3-18
19-24
25 - 54
ADJOURNMENT
This meeting will be live -streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, visit
www.coab.us/live.
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk. For your convenience, forms for this purpose are available
at the entrance to the Commission Chamber.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk's Office prior to the meeting.
Page 1 of 54
Page 2 of 54
Agenda Item #
12 Aug 2024
Page 3 of 54
Agenda
August 12, 2024
Public Safety
Recreation
• Other Topics
August 19 or 22, 2024
Vision Statement
In Atlantic Beach, we have a strong sense of belonging
and safety. Our citizens and government care deeply
about community character and understand that unified
support is required to preserve it. We are graced with the
functional beauty of our beach, our marsh, and our tree
canopy. Our shady streets and multi -use paths connect
our welcoming neighborhoods and vibrant local
businesses. Our city supports our diverse,
multigenerational, socially linked community with green
spaces, active lifestyles, parks, and programming.
Themes
Create a strong sense of belonging and safety
• Preserve community character
• Connect our neighborhoods and businesses
Promote a socially linked community through
green spaces, active lifestyles, parks, and
programming
• Maintain a strong financial condition suitable for
implementing the City's vision
Total Expenditures by Department
2024 2025 %Change
Recreation 538,387.00 516,537.00 (4.06)
Public Safety 8,238,757.00 7,737,854.00 (5.87)
Cultural Arts&Rtrea
Resource Allocation
• Personnel Services
• Operating Expenses
Grants and Aids
Total Expenses
2024
280,767.00
176,620.00
81,000.00
$538,387.00
ion
2025
270,949.07
164,588.00
81,000.00
$516,537.00
% Change
(3.50)
(6.81)
0.00
(4.06%)
Cultural Arts &'ec' a ion
Highlights
Remove Positions: Director of Cultural Arts &
Recreation position and Recreation Center
Manager Trainee
• Add Positions: Events, Programs and Permitting
Manager and Administrative and Permitting
Associate
• Reduced Overtime
• Increased Training
Publi�a�e�y
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
Total Expenses
2024 2025 % Change
5,059,965.00 5,316,257.00 5.40
2,285,792.00 2,410,096.00 5.44
893,000.00 11,500.00 (98.71)
$8,238,757.00 $7,737,854.00 (5.87%)
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Public Safety Highlights
Removed 90% Contribution of IT Support Tech 1
Salary
• Increase In Patrol Overtime
• Increase in Pre-employment screenings
(psychological testing, physicals and drug
screenings)
• Decrease in CFA Assessment FL Pac and Tac
Increase in Communications
• Decrease in Laptops Needed
• Decrease in Uniforms/Uniform Cleaning
Public Safety Highlights
Decrease in Repair and Maintenance
Decrease in Operating Supplies
Increase in Training
Increase in Contractual Services
Requested
• Patrol Vehicles $iio,000
Public Safety Salary Increase $337,859 (Sworn $314,126/ECOs $23,733)
Recreation
CuItura Arts &
Boys and Girls Clubs of Northeast
Florida partnership
After -School Program
Summer Camp
Participation in youth programming has
increased from -60 to 140 since the
partnership began in August 2023.
No Atlantic Beach residents are turned away
for financial reasons.
The partnership has produced a net annual
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savings of $200,000 ,-%OQ
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Cultural Arts & Recreation
Beaches Habitat for Humanity
Community Engagement Manager
Partnership
The City will pay for and receive 25% of the
Habitat employee's time to perform volunteer
management functions for Cultural Arts and
Recreation, Environmental Stewardship, and
other City events, programs, etc.
• The City's aim is to successfully and efficiently
recruit, train, engage and retain volunteers.
The Community Engagement Manager is slated
�, to begin work on Aug. 15.
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Cultural Arts & Recreation
Upcoming Events (Subject to Update)
Fall Festival (Donner Park) - September
Family Fun Day and Cookout (Russel Park) - October
Veterans Day Ceremony - Beaches Veterans Memorial Park
(November)
Jazz in Johansen - November
Artisan's Fair (December) - Bull Park
Holiday Tree Lighting (December) - Beaches Town Center
Art in the Park (April) - Johansen Park
Egg Hunt and Spring Festival (April) - Jordan Park
WellFest (May) - Johansen Park
Memorial Day Ceremony - Beaches Veterans Memorial Park
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Music in Marsh Oaks (June) - Beaches Veterans Memorial Park
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Cultural Arts & Recreation
• Activities/Programs(Subject to Update)
Farmers Market -Russell Park
Youth Baseball -Russell Park
Flag Football -Donner Park
Acoustic Night - Bull Park
Songwriters Concerts - Adele Grage/Gulliford
Hall
Movie Nights -Various Parks
Yoga, Chair Yoga and Tai Chi - Adele Grage
Adult Activities - Adele Grage
Wild Wonders -Dutton Island Preserve NrD
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Cultural Arts & Recreation
Grant Program. The City of Atlantic Beach provides
financial support to organizations and schools
providing arts, culture and recreation programs to
Atlantic Beach residents. The Arts, Recreation and
Culture Committee helps staff administer this
program.
• FY 2023-24 Grantees ($81,000 in funding):
Atlantic Beach Elementary School After -School
Enrichment & Cultural Arts Day; Mayport Middle
School Robotics and Shark Bites Programs; Fletcher
High School Band; Nova Dance & Wellness; Flagler's
Railway & Continental Hotel Exhibit; Preventative
Health Care Through Tai Chi; Face4Kids; Beaches Fine
Arts Series; Powerfully You Nature Program; PossAbilities
Plus; No Sleep Till Movie; CapAbilities (Connecting
Through Music); New Age Hippy; ) g Fiddle Fest; First Coast
Comedy
Cultural Arts & Recreation
• Boys and Girls Clubs of Northeast
Florida partnership
After -School Program
Summer Camp
Participation in youth programming has
increased from -60 to 140 since the
partnership began in August 2023.
No Atlantic Beach residents are turned away
for financial reasons.
The partnership has produced a net annual
d
savings of —$200,000
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Cultural Arts & Recreation
ft Beaches Habitat for Humanity
Community Engagement Manager
Partnership
The City will pay for and receive 25% of the
Habitat employee's time to perform volunteer
management functions for Cultural Arts and
Recreation, Environmental Stewardship, and
other City events, programs, etc.
The City's aim is to successfully and efficiently
recruit, train, engage and retain volunteers.
The Community Engagement Manager is slated
to begin work on Aug. 20.
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Cultural Arts & Recreation
The Arts, Recreation and Culture Committee
has made these FY 2024-25 budget
recommendations:
Turtle Crawl ($25,000). An interactive city-wide art
installation and scavenger hunt that directly
addresses community bike -ability and
connectivity goals in our parks and at city
landmarks with lessons in history, art, and our
natural environment --including local plants and
animals.
Donner Park Scoreboard ($4,000):
Will serve flag football, soccer, baseball and
kickball.
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Cultural Arts & Recreation
Upcoming Events (*Subject to Update)
Fall Festival (Donner Park) - September
Family Fun Day and Cookout (Russel Park) - October
Veterans Day Ceremony - Beaches Veterans Memorial Park
(November)
Jazz in Johansen - November
Artisan's Faire (December) - Bull Park
Holiday Tree Lighting (December) - Beaches Town Center
* Canine Carnival (February) - Jordan Park
* Theatre in the Park (TBD) - Johansen Park
Art in the Park (April) - Johansen Park
Egg Hunt and Spring Festival (April) - Jordan Park
WellFest (May) - Johansen Park
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Memorial Day Ceremony (May) - Beaches Veterans Memorial Park
* Music in Marsh Oaks (June) - Beaches Veterans Memorial Park
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Cultural Arts & Recreation
Activities/Programs(Subject to Update)
Youth Council
Farmers Market -Russell Park
Youth Baseball -Russell Park
Flag Football -Donner Park
Acoustic Night - Bull Park
Songwriters Concerts - Adele Grage/Gulliford Hall
Movie Nights -Various Parks
Yoga, Chair Yoga and Tai Chi - Adele Grage
Adult Activities - Adele Grage
Wild Wonders -Dutton Island Preserve
CPQ
rD Kids to Parks Day
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Cultural Arts & Recreation
• Grant Program. The City of Atlantic Beach provides
financial support to organizations and schools
providing arts, culture and recreation programs to
Atlantic Beach residents. The Arts, Recreation and
Culture Committee helps staff administer this
program.
• FY 2023-24 Grantees ($75,000 in funding):
Atlantic Beach Elementary School After -School
Enrichment & Cultural Arts Day; Mayport Middle
School Robotics and Shark Bites Programs; Fletcher
High School Band; Nova Dance & Wellness; Flagler's
Railway & Continental Hotel Exhibit; Preventative
Health Care Through Tai Chi; Face4Kids; Beaches Fine
Arts Series; Powerfully You Nature Program; PossAbilities
Plus; No Sleep Till Movie; CapAbil!ities (Connecting
Through Music); New Age Hippy; Fiddle Fest; First Coast
Comedy
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Agenda Item #2.B.
12 Aug 2024
Page 25 of 54
The Police Department
30 Sworn Officers
15 Civilians
20+ Lifeguards
(Seasonal)
Our mission is to protect life and property,
provide exceptional police service, and
work in partnership with our community
to improve the quality of life
in the City of Atlantic Beach.
- 13,500 residents
- 68,577 beachgoers
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Calls For Service
May 2023 - May 2024 25,062 Total Calls
2,640 911 Calls
-Top 5 Call Types:
Traffic Stops Property Checks
8,014 5,958
Traffic Assignment
1,418
AS 0
legallyP rked Vehicle Investigate/Suspicious
1,839
During this timeframe, Officers handled 762 Animal -Related Calls, Responded to 521 Burglary Calls, 499
Disputes, 285 Crashes, 275 Trespassing Calls, 209 Road Obstruction Calls, 183 Domestic Disputes, 168 Noise
Complaints, 165 Well Being Checks and 156 Calls for service related to mental illness.
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Case Dispositions
Reports
829
Citations
Traffic = 5,783
Parking= 1,358
Warnings = 138
Arrests
413
52% Clearance Rate
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Crime Type
Thefts
Count % of Total
148
Other Offenses 108
(Criminal Traffic, Warrants, etc)
Drugs 99 12%
18%
13%
Assault 87 10%
Vandalism 63 8%
Fraud 53 6%
DUI 42
5%
Crime
in Atlantic Beach
Most Prevalent Crimes
May 2023 - May 2024
Total Incidents: 832
Total Incidents Cleared: 436
Clearance Rate= 52%
2025 Budget Workshop
77
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Agenda Item #2.B.
12 Aug 2024
Page 30 of 54
Agenda Item #2.B.
12 Aug 2024
Page 31 of 54
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Success in 2024
Technology
Advances in
Technology
• On Line service
• Vacation Watch,
Bike Registry, Key
Holder Registration
• More efficient processes
• UoF, Pursuit
Rpt,BWC Audits,
Evals
• Increased safety
• ReadyOp EM
platform
• Thor Guard
• TruNarc
• Increased transparency
• Annual Reports
• Crime mapping
• Crime Statistics
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Recruitment
Recruitment
Progress
• Hired and
Retained 5
officers
• Academy
sponsorship
• Recruitment
vehicle
• Exp Applicant
Processing
• More digital work
platform options
Compliance
., Successful Re-
accreditation
• Comm. Center
• FIBRS /
NIBRS
compliance
'1025 Fii_i';g,F?t'1v+?li . ':
Vehicles
Delivery Time
• Delivery Time
• Cars ordered in July
of 2023 were ready to
be placed in service
July of 2024
Vehicles
Sworn Officer Positions
Commanders
Lieutenants
Sergeants
Detectives
Officers (FT)
Officers (PT)
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Budgeted
Filled
l
2 2
3
2
All Vehicles
Patrol
Investigations
Admin
Animal Control 2
Part Time 1
Officers
Admin. Car 1 1
Patrol Pool 2 2
Cars
Parking 1
Enforcement
Volunteers 3
Total** 44 42
Need
24
4
6
Have
23
4
6
2
1
FY 2025 Vehicle Purchase Request
• 1 Additional Patrol Div. Veh. C $75,_000 - * if we were fully staffed now
(33 Officers), we would be one car short.
• 1 Patrol Veh was totaled by a DUI Driver in 2022 and was not replaced, this
caused the shortage
• 1 Detective Veh. $35,000 -
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Veh Year
1 Detective Car To Be Replaced
Oct 2024 Mileage
Apr 2025 Mileage
2017 (Det)
113,583
121,240
1 Patrol Car To Be Replaced
* Veh was Totaled in 2023, It was not replaced
111,267
FY 24/25 To Be Replaced
Vehicle Vehicle Mileage Avg Mi /
Year # (May 2024)Age Year Oct -24 Apr -25 Oct -25 Apr -26 Apr -27
2016 1633 101,381 8 12,673 106,661 112,998 119,334 125,670 132,007 138,343 144,679
2017 1739 107,202 7 15,315 113,583 121,240 128,898 1136,555 1144,212 151,870 159,527
Oct -26
Oct -27
FY 25/26 To Be Replaced
Vehicle Vehicle Mileage Age Avg Mi / Oct -24
Year # (May 2024) g Year
2019 1909
2019 1942
2020 2021
2021 2115
80,434 5
77,999 5
76,951 4
63,352 3
16,087
15,600
19,238
21,117
Apr -25
Oct -25
87,137 95,1801 103,224
84,499 92,299 100,099 107,899
84,967 94,586 104,204
72,151 82,710 93,268 103,827
Apr -26
Oct -26
Apr -27
Oct -27
Apr -28
151,015
167,184
Apr -28
119,310; 127,354 135,397 143,441
1
113,823 123,442 133,061 142,6801 152,299
123,498 131,298 139,098
114,386
124,944 135,503 146,062
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Agenda Item #2.B.
12 Aug 2024
Page 39 of 54
Current Pay Scale Comparison for ECO
Starting
Hiring Bonus
St. Johns Co. NBPD JSO
$55,035
$72,000
$55,000 $51,000
None
$64,336
JFRD
JBP
$46,227 $43,056
$64,336
$67,849
ABPD
$42,785
$76,648
$1,000 -
$6,000
$6,000 $5,000
Pay Increase
for Experience
Raises
3% per year Union Union Pay
Negotiated Negotiated Comparison
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$43,056.00
T.
$55,035.00
555,000.00
Starting Salary Comparisons - Dispatchers
CURRENT
SJSO NBPD : JSO . JFRD • JBPD ABPD
RECOMMENDATION
figures used in all scenarios
$43,056.00
552.956.00
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Current FY25 Plan
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Recommendation
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Agenda Item #2.B.
12 Aug 2024
Page 42 of 54
1
2
3
4
CURRENT FY2025 Pay Scale
ECO ECO Su • ervisor
Pro • osed 2025 Ste • Plan
Hourly Rate
$20.57
$21.11
$21.67
$22.74
$23.83
$25.46
$27.09
$28.73
$30.35
$31.45
$32.53
$33.62
$34.71
$36.85
Approximate Annual Salary
$42,785.60
$43,908.80
$45,073.60
$47,299.20
$49,566.40
$52,956.80
$56,347.20
$59,758.40
$63,128.00
$65,416.00
$67,662.40
$69,929.60
$72,196.80
$76,648.00
Step
4
Pro • osed 2025 Ste • Plan
Hourly Rate
$27.09
$28.73
$30.35
$31.45
$32.53
$33.62
$34.71
$36.85
$37.97
11
12
13
Approximate Annual Salary
$56,347.20
$59,758.40
$63,128.00
$65,416.00
$67,662.40
$69,929.60
$72,196.80
$76,648.00
$78,977.60
$39.05
$81,224.00
$40.17
$41.25
$43.41
$83,553.60
$85,800.00
$90,292.80
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ECO
Proposed 2025 Pay Scale
ECO Supervisor
Pro • osed 2025 Ste + Plan
Step
1
2
3
4
5
6
7
8
Hourly Rate
$ 24.69
Approximate Annual Salary
$ 51,368.10
$ 25.46
$ 52,956.80
$ 26.22
$ 54,545.50
$ 27.01
$ 56,181.86
$ 27.82
$ 57,867.31
$ 29.21
$ 60,760.67
9
10
11
12
$ 30.09
$ 30.99
$ 31.92
$ 32.87
$ 34.52
$ 62,583.49
$ 64,460.99
$ 66,394.82
$ 68,386.66
$ 71,805.99
$ 35.55
$ 73,960.17
Pro • osed 2025 Ste ■ Plan
2
3
4
5
6
7
8
9
10
Hourly Rate
$30.35
$31.45
$32.53
$33.62
$34.71
$36.85
$37.97
Approximate Annual Salary
$63,128.00
$65,416.00
$67,662.40
$69,929.60
$72,196.80
$76,648.00
$78,977.60
$39.05
$81,224.00
$40.17
$83,553.60
$41.25
$85,800.00
Budget Impact for the PD Proposed Plan vs.
Current FY25 Plan
• Current FY25 Plan Cost - $342,617
• PD Proposed Plan Cost - $366,350
• 0 $23,7T Increase to ECO Salaries
Agenda Item #2.B.
12 Aug 2024
Page 46 of 54
andi
• Pay for
Experience
• Pension 10 -yr
vesting
* 2.75% accrual
• 8% contribution
• Paid family
medical
•$6,000 Hiring
Bonus
•13 Holidays
•2080 Hours
Current employee benefits
• Pay for
experience
• Pension 10 -yr
vesting
• 3% accrual
• 7.95%
contribution
• $2,500 Mid Year
One Time Bonus
• 12 Holidays
• 2080 Hours
• Pay for
experience
• Pension FRS 8 -yr
vesting
• 3% accrual
3% contribution
• 13 Holidays
• 2080 Hours
ABPD
• No Pay for
experience
• Pension 10- yr
vesting
• 3% accrual
• 8% contribution
• 12 Holidays
• 2184 Hours
Officer Pay Ranges
Current FY2025 Contract
Starting Salary
Time to reach max salary
$65,204.16
$97,279.44
17 Years
$57,775.53
$95,592.57
8 Years
$55,915.82
$97,604.72
13 Years
$54,662.40
$86,299.20
15 Years
** NBPD has reopener in contract for FY2025, anticipate 3.5% increase
*** Currently ABPD Officers work 104 more Hrs. Per year
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Salary Per Year of Service - FY2025 - Current Contract- 5% step increase
Agenda Item #2.B.
12 Aug 2024
Page 49 of 54
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Agenda Item #2.B.
12 Aug 2024
Page 50 of 54
Police Officer Pay for FY2025
Recommendation
• 8.5% Increase to Steps & Reduce
# of Steps & Adjust Employees
• Payroll: $3,200,526
• L\ $314,126 (+10.9% vs FY25)
• Starting Salary: $65,323.32
Current FY25 Contract
• 5% Increase to Steps
• Payroll: $2,886,400
• Starting Salary: $55,915.82
Reduction in # of steps would only affect police officers & detectives
Sworn supervisors receive percentage increase to match officers, no change in number of steps for Supervisors
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Page 52 of 54
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(991$) 017'0661g$ / (0913) 00'80t713
(38'62$) W9'170'191
(L8' l8$) V9.9917"69$
(02'88$) Z8'9S0'69$
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(82'92$) 07 99'17S$ (08'82$) L0'9S8`8S$ (6t'83) LL'8ZZ'Z9$ (S8' l8$) 91'702'39$ L
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Agenda Item #2.B.
12 Aug 2024
Page 53 of 54
Agenda Item #2.B.
12 Aug 2024
Page 54 of 54