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08-12-24 Budget Workshop AgendaCity of Atlantic Beach Agenda Budget Workshop Monday, August 12, 2024 - 5:30 p.m. City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 Page(s) CALL TO ORDER 1. PUBLIC COMMENT 2. TOPICS Budget Workshop #3 Presentation Budget #3 Presentation 2.A. Cultural Arts and Recreation Cultural Arts and Recreation 2.B. Police Department Police Department 3-18 19-24 25 - 54 ADJOURNMENT This meeting will be live -streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk's Office prior to the meeting. Page 1 of 54 Page 2 of 54 Agenda Item # 12 Aug 2024 Page 3 of 54 Agenda August 12, 2024 Public Safety Recreation • Other Topics August 19 or 22, 2024 Vision Statement In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character and understand that unified support is required to preserve it. We are graced with the functional beauty of our beach, our marsh, and our tree canopy. Our shady streets and multi -use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming. Themes Create a strong sense of belonging and safety • Preserve community character • Connect our neighborhoods and businesses Promote a socially linked community through green spaces, active lifestyles, parks, and programming • Maintain a strong financial condition suitable for implementing the City's vision Total Expenditures by Department 2024 2025 %Change Recreation 538,387.00 516,537.00 (4.06) Public Safety 8,238,757.00 7,737,854.00 (5.87) Cultural Arts&Rtrea Resource Allocation • Personnel Services • Operating Expenses Grants and Aids Total Expenses 2024 280,767.00 176,620.00 81,000.00 $538,387.00 ion 2025 270,949.07 164,588.00 81,000.00 $516,537.00 % Change (3.50) (6.81) 0.00 (4.06%) Cultural Arts &'ec' a ion Highlights Remove Positions: Director of Cultural Arts & Recreation position and Recreation Center Manager Trainee • Add Positions: Events, Programs and Permitting Manager and Administrative and Permitting Associate • Reduced Overtime • Increased Training Publi�a�e�y Resource Allocation Personnel Services Operating Expenses Capital Outlay Total Expenses 2024 2025 % Change 5,059,965.00 5,316,257.00 5.40 2,285,792.00 2,410,096.00 5.44 893,000.00 11,500.00 (98.71) $8,238,757.00 $7,737,854.00 (5.87%) R Public Safety Highlights Removed 90% Contribution of IT Support Tech 1 Salary • Increase In Patrol Overtime • Increase in Pre-employment screenings (psychological testing, physicals and drug screenings) • Decrease in CFA Assessment FL Pac and Tac Increase in Communications • Decrease in Laptops Needed • Decrease in Uniforms/Uniform Cleaning Public Safety Highlights Decrease in Repair and Maintenance Decrease in Operating Supplies Increase in Training Increase in Contractual Services Requested • Patrol Vehicles $iio,000 Public Safety Salary Increase $337,859 (Sworn $314,126/ECOs $23,733) Recreation CuItura Arts & Boys and Girls Clubs of Northeast Florida partnership After -School Program Summer Camp Participation in youth programming has increased from -60 to 140 since the partnership began in August 2023. No Atlantic Beach residents are turned away for financial reasons. The partnership has produced a net annual OQ rD savings of $200,000 ,-%OQ rD O N 3 D Q- u, C crg ,7 NJ CD Cultural Arts & Recreation Beaches Habitat for Humanity Community Engagement Manager Partnership The City will pay for and receive 25% of the Habitat employee's time to perform volunteer management functions for Cultural Arts and Recreation, Environmental Stewardship, and other City events, programs, etc. • The City's aim is to successfully and efficiently recruit, train, engage and retain volunteers. The Community Engagement Manager is slated �, to begin work on Aug. 15. �3 DW A p�q � N A Cultural Arts & Recreation Upcoming Events (Subject to Update) Fall Festival (Donner Park) - September Family Fun Day and Cookout (Russel Park) - October Veterans Day Ceremony - Beaches Veterans Memorial Park (November) Jazz in Johansen - November Artisan's Fair (December) - Bull Park Holiday Tree Lighting (December) - Beaches Town Center Art in the Park (April) - Johansen Park Egg Hunt and Spring Festival (April) - Jordan Park WellFest (May) - Johansen Park Memorial Day Ceremony - Beaches Veterans Memorial Park rD Music in Marsh Oaks (June) - Beaches Veterans Memorial Park 0 Ul Cultural Arts & Recreation • Activities/Programs(Subject to Update) Farmers Market -Russell Park Youth Baseball -Russell Park Flag Football -Donner Park Acoustic Night - Bull Park Songwriters Concerts - Adele Grage/Gulliford Hall Movie Nights -Various Parks Yoga, Chair Yoga and Tai Chi - Adele Grage Adult Activities - Adele Grage Wild Wonders -Dutton Island Preserve NrD D 0- u1 C ao . N ft) Cultural Arts & Recreation Grant Program. The City of Atlantic Beach provides financial support to organizations and schools providing arts, culture and recreation programs to Atlantic Beach residents. The Arts, Recreation and Culture Committee helps staff administer this program. • FY 2023-24 Grantees ($81,000 in funding): Atlantic Beach Elementary School After -School Enrichment & Cultural Arts Day; Mayport Middle School Robotics and Shark Bites Programs; Fletcher High School Band; Nova Dance & Wellness; Flagler's Railway & Continental Hotel Exhibit; Preventative Health Care Through Tai Chi; Face4Kids; Beaches Fine Arts Series; Powerfully You Nature Program; PossAbilities Plus; No Sleep Till Movie; CapAbilities (Connecting Through Music); New Age Hippy; ) g Fiddle Fest; First Coast Comedy Cultural Arts & Recreation • Boys and Girls Clubs of Northeast Florida partnership After -School Program Summer Camp Participation in youth programming has increased from -60 to 140 since the partnership began in August 2023. No Atlantic Beach residents are turned away for financial reasons. The partnership has produced a net annual d savings of —$200,000 �- DA A FQ N U N N AD Cultural Arts & Recreation ft Beaches Habitat for Humanity Community Engagement Manager Partnership The City will pay for and receive 25% of the Habitat employee's time to perform volunteer management functions for Cultural Arts and Recreation, Environmental Stewardship, and other City events, programs, etc. The City's aim is to successfully and efficiently recruit, train, engage and retain volunteers. The Community Engagement Manager is slated to begin work on Aug. 20. o d DA A FQ N � N ND Cultural Arts & Recreation The Arts, Recreation and Culture Committee has made these FY 2024-25 budget recommendations: Turtle Crawl ($25,000). An interactive city-wide art installation and scavenger hunt that directly addresses community bike -ability and connectivity goals in our parks and at city landmarks with lessons in history, art, and our natural environment --including local plants and animals. Donner Park Scoreboard ($4,000): Will serve flag football, soccer, baseball and kickball. ro 3 N Q F� F, pl O N `-r2 D� N u No IJ �D Cultural Arts & Recreation Upcoming Events (*Subject to Update) Fall Festival (Donner Park) - September Family Fun Day and Cookout (Russel Park) - October Veterans Day Ceremony - Beaches Veterans Memorial Park (November) Jazz in Johansen - November Artisan's Faire (December) - Bull Park Holiday Tree Lighting (December) - Beaches Town Center * Canine Carnival (February) - Jordan Park * Theatre in the Park (TBD) - Johansen Park Art in the Park (April) - Johansen Park Egg Hunt and Spring Festival (April) - Jordan Park WellFest (May) - Johansen Park crq Memorial Day Ceremony (May) - Beaches Veterans Memorial Park * Music in Marsh Oaks (June) - Beaches Veterans Memorial Park ui CM CDQ su N D� 00 c B N 3t CD N N D Cultural Arts & Recreation Activities/Programs(Subject to Update) Youth Council Farmers Market -Russell Park Youth Baseball -Russell Park Flag Football -Donner Park Acoustic Night - Bull Park Songwriters Concerts - Adele Grage/Gulliford Hall Movie Nights -Various Parks Yoga, Chair Yoga and Tai Chi - Adele Grage Adult Activities - Adele Grage Wild Wonders -Dutton Island Preserve CPQ rD Kids to Parks Day W 0 u1 Cultural Arts & Recreation • Grant Program. The City of Atlantic Beach provides financial support to organizations and schools providing arts, culture and recreation programs to Atlantic Beach residents. The Arts, Recreation and Culture Committee helps staff administer this program. • FY 2023-24 Grantees ($75,000 in funding): Atlantic Beach Elementary School After -School Enrichment & Cultural Arts Day; Mayport Middle School Robotics and Shark Bites Programs; Fletcher High School Band; Nova Dance & Wellness; Flagler's Railway & Continental Hotel Exhibit; Preventative Health Care Through Tai Chi; Face4Kids; Beaches Fine Arts Series; Powerfully You Nature Program; PossAbilities Plus; No Sleep Till Movie; CapAbil!ities (Connecting Through Music); New Age Hippy; Fiddle Fest; First Coast Comedy u1 Agenda Item #2.B. 12 Aug 2024 Page 25 of 54 The Police Department 30 Sworn Officers 15 Civilians 20+ Lifeguards (Seasonal) Our mission is to protect life and property, provide exceptional police service, and work in partnership with our community to improve the quality of life in the City of Atlantic Beach. - 13,500 residents - 68,577 beachgoers 0.2.5 1..',01d-,_,-,-.::,1 .tr1if-),.. :f11 ,,r CM CM ro fD CD N 3 cr) F, fu 0 N _ u1 D N 4t O N N W Calls For Service May 2023 - May 2024 25,062 Total Calls 2,640 911 Calls -Top 5 Call Types: Traffic Stops Property Checks 8,014 5,958 Traffic Assignment 1,418 AS 0 legallyP rked Vehicle Investigate/Suspicious 1,839 During this timeframe, Officers handled 762 Animal -Related Calls, Responded to 521 Burglary Calls, 499 Disputes, 285 Crashes, 275 Trespassing Calls, 209 Road Obstruction Calls, 183 Domestic Disputes, 168 Noise Complaints, 165 Well Being Checks and 156 Calls for service related to mental illness. 2075 Budeel N►orksh ii) v CM ado ro CD N 3 0 Nu1 _ D F N 4t O N N W Case Dispositions Reports 829 Citations Traffic = 5,783 Parking= 1,358 Warnings = 138 Arrests 413 52% Clearance Rate 00 ago as N 3 00F-1 gu 0 NCri _ > F, .P 00 2 N O N N W • Crime Type Thefts Count % of Total 148 Other Offenses 108 (Criminal Traffic, Warrants, etc) Drugs 99 12% 18% 13% Assault 87 10% Vandalism 63 8% Fraud 53 6% DUI 42 5% Crime in Atlantic Beach Most Prevalent Crimes May 2023 - May 2024 Total Incidents: 832 Total Incidents Cleared: 436 Clearance Rate= 52% 2025 Budget Workshop 77 CM CM ro CD3 N Q LID fu N 0 u1 Dg N 4t O N N W Agenda Item #2.B. 12 Aug 2024 Page 30 of 54 Agenda Item #2.B. 12 Aug 2024 Page 31 of 54 Iv crq rD UJ NJ 0 u1 A CM CD CL I-, fu N _ C m cm N 4t O N N W Success in 2024 Technology Advances in Technology • On Line service • Vacation Watch, Bike Registry, Key Holder Registration • More efficient processes • UoF, Pursuit Rpt,BWC Audits, Evals • Increased safety • ReadyOp EM platform • Thor Guard • TruNarc • Increased transparency • Annual Reports • Crime mapping • Crime Statistics v oti rD UJ w 0 U1 Recruitment Recruitment Progress • Hired and Retained 5 officers • Academy sponsorship • Recruitment vehicle • Exp Applicant Processing • More digital work platform options Compliance ., Successful Re- accreditation • Comm. Center • FIBRS / NIBRS compliance '1025 Fii_i';g,F?t'1v+?li . ': Vehicles Delivery Time • Delivery Time • Cars ordered in July of 2023 were ready to be placed in service July of 2024 Vehicles Sworn Officer Positions Commanders Lieutenants Sergeants Detectives Officers (FT) Officers (PT) Ott 0 w Ln 0 u1 Budgeted Filled l 2 2 3 2 All Vehicles Patrol Investigations Admin Animal Control 2 Part Time 1 Officers Admin. Car 1 1 Patrol Pool 2 2 Cars Parking 1 Enforcement Volunteers 3 Total** 44 42 Need 24 4 6 Have 23 4 6 2 1 FY 2025 Vehicle Purchase Request • 1 Additional Patrol Div. Veh. C $75,_000 - * if we were fully staffed now (33 Officers), we would be one car short. • 1 Patrol Veh was totaled by a DUI Driver in 2022 and was not replaced, this caused the shortage • 1 Detective Veh. $35,000 - 77 CM CM roCD W 3 �fu 0 N _ u1 —h D N 4t O N N W Veh Year 1 Detective Car To Be Replaced Oct 2024 Mileage Apr 2025 Mileage 2017 (Det) 113,583 121,240 1 Patrol Car To Be Replaced * Veh was Totaled in 2023, It was not replaced 111,267 FY 24/25 To Be Replaced Vehicle Vehicle Mileage Avg Mi / Year # (May 2024)Age Year Oct -24 Apr -25 Oct -25 Apr -26 Apr -27 2016 1633 101,381 8 12,673 106,661 112,998 119,334 125,670 132,007 138,343 144,679 2017 1739 107,202 7 15,315 113,583 121,240 128,898 1136,555 1144,212 151,870 159,527 Oct -26 Oct -27 FY 25/26 To Be Replaced Vehicle Vehicle Mileage Age Avg Mi / Oct -24 Year # (May 2024) g Year 2019 1909 2019 1942 2020 2021 2021 2115 80,434 5 77,999 5 76,951 4 63,352 3 16,087 15,600 19,238 21,117 Apr -25 Oct -25 87,137 95,1801 103,224 84,499 92,299 100,099 107,899 84,967 94,586 104,204 72,151 82,710 93,268 103,827 Apr -26 Oct -26 Apr -27 Oct -27 Apr -28 151,015 167,184 Apr -28 119,310; 127,354 135,397 143,441 1 113,823 123,442 133,061 142,6801 152,299 123,498 131,298 139,098 114,386 124,944 135,503 146,062 ma ma 00 co tD w 3 Nsu 0 N _ u1 > r .P 00 2 N O N N W Agenda Item #2.B. 12 Aug 2024 Page 39 of 54 Current Pay Scale Comparison for ECO Starting Hiring Bonus St. Johns Co. NBPD JSO $55,035 $72,000 $55,000 $51,000 None $64,336 JFRD JBP $46,227 $43,056 $64,336 $67,849 ABPD $42,785 $76,648 $1,000 - $6,000 $6,000 $5,000 Pay Increase for Experience Raises 3% per year Union Union Pay Negotiated Negotiated Comparison 77 CM CM ro CD C o Nfu 0 N _ Lri D g N 4t O N N W $43,056.00 T. $55,035.00 555,000.00 Starting Salary Comparisons - Dispatchers CURRENT SJSO NBPD : JSO . JFRD • JBPD ABPD RECOMMENDATION figures used in all scenarios $43,056.00 552.956.00 CMago CMro CM 3 I Q O N _ u1 D g N 4t O N N W WelMfalaWW, Current FY25 Plan 4-1 c O O E4 - CD CO 0 COCO O 7:5 CSisQ 0- N a) N co co E. .re A U O O O C O zoo n= • • • Recommendation ( I- .2, "a LO co Q N as Lief) a > 0,= ao rno ca a( + co W co co c u) O C'7 On e i 2+ N i .O Ca •— v n 4 cn • • • • Agenda Item #2.B. 12 Aug 2024 Page 42 of 54 1 2 3 4 CURRENT FY2025 Pay Scale ECO ECO Su • ervisor Pro • osed 2025 Ste • Plan Hourly Rate $20.57 $21.11 $21.67 $22.74 $23.83 $25.46 $27.09 $28.73 $30.35 $31.45 $32.53 $33.62 $34.71 $36.85 Approximate Annual Salary $42,785.60 $43,908.80 $45,073.60 $47,299.20 $49,566.40 $52,956.80 $56,347.20 $59,758.40 $63,128.00 $65,416.00 $67,662.40 $69,929.60 $72,196.80 $76,648.00 Step 4 Pro • osed 2025 Ste • Plan Hourly Rate $27.09 $28.73 $30.35 $31.45 $32.53 $33.62 $34.71 $36.85 $37.97 11 12 13 Approximate Annual Salary $56,347.20 $59,758.40 $63,128.00 $65,416.00 $67,662.40 $69,929.60 $72,196.80 $76,648.00 $78,977.60 $39.05 $81,224.00 $40.17 $41.25 $43.41 $83,553.60 $85,800.00 $90,292.80 ado ro ro CD w Nfu 0 N D� 4t O N N ECO Proposed 2025 Pay Scale ECO Supervisor Pro • osed 2025 Ste + Plan Step 1 2 3 4 5 6 7 8 Hourly Rate $ 24.69 Approximate Annual Salary $ 51,368.10 $ 25.46 $ 52,956.80 $ 26.22 $ 54,545.50 $ 27.01 $ 56,181.86 $ 27.82 $ 57,867.31 $ 29.21 $ 60,760.67 9 10 11 12 $ 30.09 $ 30.99 $ 31.92 $ 32.87 $ 34.52 $ 62,583.49 $ 64,460.99 $ 66,394.82 $ 68,386.66 $ 71,805.99 $ 35.55 $ 73,960.17 Pro • osed 2025 Ste ■ Plan 2 3 4 5 6 7 8 9 10 Hourly Rate $30.35 $31.45 $32.53 $33.62 $34.71 $36.85 $37.97 Approximate Annual Salary $63,128.00 $65,416.00 $67,662.40 $69,929.60 $72,196.80 $76,648.00 $78,977.60 $39.05 $81,224.00 $40.17 $83,553.60 $41.25 $85,800.00 Budget Impact for the PD Proposed Plan vs. Current FY25 Plan • Current FY25 Plan Cost - $342,617 • PD Proposed Plan Cost - $366,350 • 0 $23,7T Increase to ECO Salaries Agenda Item #2.B. 12 Aug 2024 Page 46 of 54 andi • Pay for Experience • Pension 10 -yr vesting * 2.75% accrual • 8% contribution • Paid family medical •$6,000 Hiring Bonus •13 Holidays •2080 Hours Current employee benefits • Pay for experience • Pension 10 -yr vesting • 3% accrual • 7.95% contribution • $2,500 Mid Year One Time Bonus • 12 Holidays • 2080 Hours • Pay for experience • Pension FRS 8 -yr vesting • 3% accrual 3% contribution • 13 Holidays • 2080 Hours ABPD • No Pay for experience • Pension 10- yr vesting • 3% accrual • 8% contribution • 12 Holidays • 2184 Hours Officer Pay Ranges Current FY2025 Contract Starting Salary Time to reach max salary $65,204.16 $97,279.44 17 Years $57,775.53 $95,592.57 8 Years $55,915.82 $97,604.72 13 Years $54,662.40 $86,299.20 15 Years ** NBPD has reopener in contract for FY2025, anticipate 3.5% increase *** Currently ABPD Officers work 104 more Hrs. Per year v oso ado ro CD Nfu 0 N _ Lri D g 0o3 N 4t O N N W Salary Per Year of Service - FY2025 - Current Contract- 5% step increase Agenda Item #2.B. 12 Aug 2024 Page 49 of 54 O co•+-• -0a) E E 0 0 N cC Agenda Item #2.B. 12 Aug 2024 Page 50 of 54 Police Officer Pay for FY2025 Recommendation • 8.5% Increase to Steps & Reduce # of Steps & Adjust Employees • Payroll: $3,200,526 • L\ $314,126 (+10.9% vs FY25) • Starting Salary: $65,323.32 Current FY25 Contract • 5% Increase to Steps • Payroll: $2,886,400 • Starting Salary: $55,915.82 Reduction in # of steps would only affect police officers & detectives Sworn supervisors receive percentage increase to match officers, no change in number of steps for Supervisors v CM ado ro CD U1 3 Nfu O N _ u1 D N 4t O N Nin (L17'08$) 091L8'89$ / (91'08$) 08'Z8L'Z9$ Page 52 of 54 aauaiaeax] aoj nod 196'317$) LS'Z6S"S6$ D/U a/u L L o/u (99' 7j7) € l'L l8"86$ D/U o/u 9l (617' [V$) OZ'666"98$ / (90' L17$) 08'1017'38$ (017'817$) 18'292'06$ o/u (L/914) it7'6LZ16$ S L (82.017$) O17Z9L'88$ / (98'68$) 08'806'28$ (171'217$) 681S9'L8$ o/u (C1.917$) 9S'0S6'S6$ 171 (l 1'68$) 08.917€'19$ / (OL'88$) 00'9617'08$ (6L'68$) 76'8SL7,8$ o/u (911S17$) 93'176;'76$ 81 (L618$) 091L6'8L$ / (LS'L8$) 097['9L$ (OL'88$) 8S' 103"08$ D/U (178'117$) 99'S9Z'86$ Z1 (98'98$) 08'899`9L$ / (817'98$) O17'8L8'SL$ (0918$) ti2'80Z"2i$ (SZ'9i ) 99.0Z0"101$ (91.V17$) Z '968'16$ L l (6L'S8$) 06'81717'7L$ / (ZL'S8$) 09'8L9'8L$ (617'98$) SL'06'S1$ (L3'8t$) 01717S L "S6$ (SS'8l7$) 98'1763'06$ 0 l (SLt8$) 00'08Z'ZL$ / (68' 8$) OZ' L' 1 L$ (88"S� $) S2' 109'8L$ (OZ'Zt$) OS79 L "Z6$ (69'614)17Z' L 12'68$ 6 (vz'88$) OZ'6L 1'0L$ / (68'88$) OZ' LS17'69$ (8Zt8$) 98'208" 1L$ (8'Oi7$) LS'OL L'68$ (17Z.Zj7 ) 17Z'S3818$ 8 (9L'Z8$) 09'0171'89$ / (Z17'Z8$) 09'881719$ (L 1'88$) L01700'69$ (L17'68$) LO'802"98$ (93' L17$) 99'5'917'99$ L (LO'Z8$) L6'00L'99$ (01'83) 01'912'88$ (96017$) 917161'39$ 9 (9S'63) 0119ZS' l9$ / (92'62$) 017'206'09$ (96'08$) L0'668" 79$ (90'98$) 8S1SL'9L$ (Z1.3€$) OZ' L S0'8L$ S (Zz•9Z$) 0978L'6S$ / (c17•93) 0Y 7 L'6S$ (99'62$) 8L'001'Z9$ (LOw$) 0L'696'i7L$ (60' 8$) 917'806'OL$ 17 (991$) 017'0661g$ / (0913) 00'80t713 (38'62$) W9'170'191 (L8' l8$) V9.9917"69$ (02'88$) Z8'9S0'69$ (L0'L2$) 09'S0€'9S$ / (09'92$) 00' 7 L'SS$ (18'82$) 19'906"6S$ (16'62$) Z8'8Z8' '9$ (L078$) 09'00L'99$ (82'92$) 07 99'17S$ (08'82$) L0'9S8`8S$ (6t'83) LL'8ZZ'Z9$ (S8' l8$) 91'702'39$ L adar Od9N uol 0. uawwoz e Od9d 0Sr dais Agenda Item #2.B. 12 Aug 2024 Page 53 of 54 Agenda Item #2.B. 12 Aug 2024 Page 54 of 54